CITY OF TEXARKANA, ARKANSAS 216 Walnut Street, Texarkana, Arkansas 71854 P.O. BOX 2711 TEXARKANA, ARKANSAS 75504-2711 PHONE (870) 779-4952 FAX (870) 774-3170 OFFICE OF THE CITY MANAGER Date: September 3, 2013 To: From: Mayor N. Wayne Smith Director Ruth Penney Davis Ward 1 Director Chad Dowd Ward 4 Director Laney Harris Ward 2 Director James Mike Jones Ward 5 Director Londell Williams Ward 3 Director Sue Johnson Ward 6 Jessica Hyman, Interim City Manager Subject: Management Report Animal Care and Adoption Center Connie Slater Reporting period 08/08/2013 thru 08/25/2013 Total intake from Texarkana Arkansas animal services officers are as follows: 45 cats, 35 dogs, and 1 Mississippi Kite transferred to Arkansas Game and Fish unit for a total of 81 animals from within our city limits. Animal Care and Adoption Centers total intake for this reporting period is 239 animals. Reclaimed animals by owners were as follows: 3 dogs and 3 cats for a total of 6 reclaims. Rescues 1 animal was pulled for rescue. Foster Care 4 animals went into Foster care and 2 were returned from foster care. Adoptions 45 cats and 35 dogs were adopted for a total of 80 adoptions. City tags sold in our city were as follows 1 to an animal that had been spayed and neutered and 10 to animals that have not been spayed or neutered for a total of 11 city tags sold. 1 Microchip sold Employees TAS officer Mays has returned to light duty until further notice from his doctors. No further status change in employees. Volunteer program we accept volunteers through our shelter if under the age of 18 must be accompanied by a parent or adult/ family member. Volunteer services include but are not limited to taking photos of pets to post on internet pages to help find homes, to bath our available pets, and to take out to our fenced adopt a park here at the shelter and play and exercise the pets, as well as to help teach pets basic commands to make them more adoptable pets. If you can t adopt maybe you can volunteer or sponsor a homeless pet at our shelter. Adopt don t shop! Bi-State Justice Center Larry Vaden No information was submitted for this report.
City Clerk Department Patti Scott Grey No information was submitted for this report. District Court Wanda Davis No information was submitted for this report. Finance Department Jessica Hyman Finance staff has continued work on the 2012 yearend audit. Controller has reviewed and approved journal entries, grant reimbursements, and accounts payable. Controller has worked on the Bi-State budget and franchise fee collections. Accounts Payable disbursed mail, created check log of Incoming Mail, compared check deposits with reports from Accounts Receivable, and processed/reconciled City travel each day. Accounts Payable also coded City utility bills, processed AP check run/direct deposits, reconciled balance sheet to cover checks, and created Distribution Fund deposit. Purchasing Technician processed purchase orders from all departments, reviewed orders by making sure all appropriate approvals were made, and sufficient funds are available for all purchases. Purchasing Technician insured that all departments are following closely with the purchasing policy. Purchasing Technician ordered supplies and entered invoices for Administration Department. Staff Accountant/Grants Administrator billed for the CHRP and Narcotic subgrant. Staff Accountant/Grants Administrator completed reconciliations for funds 313,314,315,316,319, and 320. Accounts Receivable cash receipted all incoming mail and walk in payments, and handled any related deposits. Accounts Receivable filed insurance claims. Accounts Receivable insured new vehicles and removed uninsured vehicles no longer in use or owned by the City. Accounts Receivable scanned current accounts payables checks and journal entries. Accounts Receivable filed cash receipts. Payroll Administrator completed August 21 st payroll, entered direct deposit changes, step increases, and routine changes for insurance plus open enrollment for MHBF insurance. Payroll Administrator maintained and updated employee master file. Personnel Administrator sent LOPFI Monthly Report and contributions. Personnel Administrator prepared two joint proclamations. Personnel Administrator sent quarterly report of employees to Medtest. Personnel Administrator continues to update and maintain electronic employee files. Personnel Administrator processed routine personnel changes and updates.
Fire Department Bobby Honea No information was submitted for this report. Marketing Department Charlotte Hartwell Updated social media pages for Front Street Texarkana. ( This is done every day and several times daily) Attended Chamber events IE: groundbreakings, ribbon cutting, chamber breakfast, 5 minute networking ect. Organizing 1 st annual Oktoberfest for October 19 th 2013 Working on Rider contracts for national bands for 2014 Mardi Gras, King/Queen Ball, and Railfest Working on relocating The Front street Caboose to Front Street getting bids. Met with art sculpture people about tie that binds sculpture for Front Street Met with sound/stage /promoter to start looking for headliner for Railfest 2014 & Mardi Gras WIntergrate requisitions Rounding up sponsorships for future events Working on vendor applications for Four states Fair Parade, Oktoberfest, Veterans Parade, Christmas Parade, and Mardi Gras parades Designed /mapping for 4-states parade, Oktoberfest, Veteran s, Christmas, Mardi Gras layout Organizational meeting with Chamber for Governors Conference Balanced the Front Street Funds. Met with contractors for structural changes to Front street (area 1) Met with A & P for fund reallocation for (area 1 restructuring) Working on staging area on Front street Working with Paul Hackleman on Front street area 1 restructuring presentation to present to HDC for approval Meeting with media reps for advertising and promoting upcoming events. Met with organizer for Master Gardner convention to possibly host their event on Front Street May 2014 Developing new applications for upcoming events Met with ABC rep about liquor lisc, & liability Ins matters for future events. Met with mapping specialist to create an online map for tourist to preview points of interest in Texarkana Research on events, promotions, and new strategies to reach the multitudes. Putting together new event ideas for 2014, 2015. Gathering information for 2014 A & P funding presentation Organized the Hampton Inn Ribbon cutting and designed the e-mail invitations. Researching the different BBQ sanctioning organizations to obtain information to determine the feasibility of registering our Railfest BBQ contest, and Black Magic Blues, Bikers, & BBQ contest. Working with Eric on Arkansas Tourist guide ad that A & P has purchased a coupon space for the City to utilize.
Police Department Bob Harrison A full report for July 2013 is attached. Probation Department Debbie Nolte No information was submitted for this report. Public Works Paul Hackleman No information was submitted for this report. Retired Senior Volunteer Program (RSVP) Ermer Pondexter No information was submitted for this report. Texarkana Water Utilities Bill King A full report has been attached.
MONTHLY REPORT Robert H. Harrison CHIEF OF POLICE JULY 2013
TEXARKANA POLICE DEPARTMENT CITY OF TEXARKANA, ARKANSAS P.O. BOX 1885 TEXARKANA, AR 75504-1885 (903) 798-3130 FAX (903) 798-3023 www.txkusa.org/arkpolice Robert H. Harrison Chief of Police Excellence Innovation Integrity Capt. Glenn M. Greenwell Division Commander To: From: Jessica Hyman Interim City Manager Robert Harrison Chief of Police Date: August 23, 2013 Re: July 2013 Management Report/Quick Reference This is a snapshot of significant events, issues and activities that occurred within the Police Department during the month of July. Listed below are some highlights of these items. You may find more in-depth information within the complete management report that accompanies this memorandum. If there are any issues, please contact me or one of the Division Commanders. The Department was awarded the 2013-2014 VOCA and STOP (Violence Against Women Act) grants during the month of July. These grants provide for the full salary of a police investigator to investigate all cases involving violent crimes committed against women as well as funding for a civilian case coordinator position. The total amount received from the State of Arkansas was $87,814.09 with a total in-kind match set at $28,068.93. During the month of July, the police department entered into an Agreement with the Texarkana, Arkansas School District that places a uniformed police officer inside the school. In exchange, the School District will pay the police officer s salary and benefits. Placing a uniformed police officer inside the school helps to ensure a safe environment for all students, faculty, staff and visitors alike. During the month of July, the police department participated in the State Speed Mobilization campaign from July 8 th through July 14 th. During this mobilization, the department targeted violators of the State s driving laws. The Department s efforts were funded from the STEP Grant. During the month of July, the police department participated in the State of Arkansas Fourth of July holiday DWI mobilization. As part of this mobilization, officers from the Patrol Division engaged in targeted efforts to address impaired drivers within our city. The Department s efforts were funded from the DWI & STEP Grant and resulted in numerous contacts and physical arrests for violation of the State s impaired driving laws.
PERSONNEL ISSUES The following personnel actions occurred during this month: Retirements None Resignations None Hiring None Promotions None Terminations None IN-SERVICE TRAINING Courses Taken Hours SWAT 112 K9 16 Ark. Safe Schools Conf. 24 AFIS Fingerprinting 8 Cell Phone Forensics 40 Standard Field Sobriety 48 Shift Based Roll Call Training 27.5 July Training Hours 275.5 Year to Date Total 1,707
INDEX CRIME 2013 July Case Assignments FELONY MISDEMEANOR Assigned Cleared Arrested Con't. Unfounded Clearance Rate Assigned Cleared Arrested Con't. Unfounded Anthony, A. 0 0 0 0 0 0 0 0 0 0 Briggs, T. 32 0 3 26 3 19% 5 0 1 1 3 80% Cochran, J. 20 1 0 17 2 15% 4 0 0 3 1 25% Colley, L. 0 0 0 0 0 2 0 1 0 1 100% Cross, R. 3 0 3 0 0 100% 0 0 0 0 0 Easley, W. 2 0 1 0 1 100% 2 2 0 0 0 100% Fincher, A. 20 0 2 18 0 10% 7 0 0 4 3 43% Gatlin, B. 4 0 1 2 1 50% 5 2 1 2 0 60% Gibbert, J. 0 0 0 0 0 0 0 0 0 0 Gordon, J. 1 0 0 1 0 0% 17 6 0 11 0 35% Grigsby 0 0 0 0 0 0 0 0 0 0 Haak, J. 4 1 0 2 1 50% 0 0 0 0 0 Keller, A. 1 0 1 0 0 100% 0 0 0 0 0 Kirkland, S. 3 0 1 2 0 33% 43 2 8 32 1 26% Knouse, J. 0 0 0 0 0 7 0 1 6 0 14% Megason, S. 6 0 2 4 0 33% 0 0 0 0 0 Munn, L. 0 0 0 0 0 0 0 0 0 0 Nall, P. 5 0 2 2 1 60% 0 0 0 0 0 Warner, D. 0 0 0 0 0 0 0 0 0 0 Whatley, T. 25 5 1 17 2 32% 6 1 1 3 1 50% White, Z. 0 0 0 0 0 5 2 1 2 0 60% 126 7 17 91 11 28% 103 15 14 64 10 38% Clearance Rate
LAW ENFORCEMENT OPERATIONS 450 400 Traffic Enforcement 350 300 250 200 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2012 Citations 251 241 185 202 254 144 184 196 157 132 177 236 2012 Warnings 20 33 36 56 64 26 47 46 15 21 30 12 2013 Citations 91 120 199 166 289 141 245 2013 Warnings 141 144 238 356 450 378 241
LAW ENFORCEMENT OPERATIONS 70 Daily Jail Count 60 50 40 30 20 10 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Prisoners 53 53 47 48 49 52 50 54 43 44 41 48 49 53 51 46 50 47 44 49 51 52 47 50 48 56 52 58 59 55 55 Female Prisoners 3 4 3 3 4 4 4 4 1 2 0 0 2 4 4 1 2 1 2 2 2 2 1 3 3 4 2 4 4 4 4 Male Prisoners 23 22 18 19 19 22 20 23 18 16 15 16 15 17 15 13 16 14 9 14 16 17 13 13 16 22 17 24 26 22 22 Marshal 27 27 26 26 26 26 26 27 26 26 26 32 32 32 32 32 32 32 33 33 33 33 33 34 29 30 33 30 29 29 29
Law Enforcement Operations Jul-13 MONTHLY ARRESTS YEAR-TO-DATE OFFENSES-CLASS I HOMICIDE 0 4 ROBBERY 1 11 RAPE 0 5 ASSAULT-AGGRAVATED/BATTERY 1 & 2 13 37 ASSAULT-NON AGGRAVATED/BATTERY 3 3 19 BATTERY 3 DOMESTIC VIOLENCE 12 124 ASSAULT 1,2,3 2 17 ASSAULT ON OFFICER 0 0 FLEEING 10 40 RESISTING ARREST 3 22 TERRORISTIC THREATS 4 19 FAILURE TO SUBMIT TO ARREST 2 20 BURGLARY(B&E) 12 86 LARCENY-THEFT/SHOPLIFTING 46 288 THEFT OF SERVICE 0 1 THEFT BY DECEPTION 1 2 HINDERING SECURED CREDITOR 0 0 MOTOR VEHICLE THEFT 0 0 FELONY WARRANTS 25 159 FELONY ARRESTS 55 429 OFFENSES-CLASS II ARSON 0 0 FORGERY & COUNTERFEITING 0 7 FRAUD 3 8 EMBEZZLEMENT 0 0 STOLEN PROPERTY/THEFT BY RECEIVING 4 19 VANDALISM/CRIMINAL MISCHIEF 8 29 ILLEGAL DUMPING 0 0 WEAPONS 4 24 PROSTITUTION & VICE 0 0 SEX OFFENSES/INDECENT EXPOSURE 1 4 SEXUAL ABUSE 0 0 NARCOTICS/FELONY 18 69 NARCOTICS/MISD 8 51 POSSESSION OF INSTRUMENT OF CRIME 6 39 GAMBLING 0 0 LIQUOR LAW VIOL./MINOR IN POSSESSION 0 4 POSSESSION OF ALCOHOL 0 0 CONTRIBUTING TO A MINOR 0 3 DRUNK/PUBLIC INTOXICATION 14 143 DISORDERLY CONDUCT 18 106 LOITERING 3 26 ALL OTHER 123 697 CRIMINAL TRESPASS 10 87 CRIMINAL IMPERSONATION 6 53 KIDNAPPING 0 0 FAILURE TO APPEAR-FTA 41 252 FAIL TO OBEY COURT ORDER-CONTEMPT 87 523 HARASSMENT/HARASSING COMMUNICATION 8 66 UNAUTHORIZED USE OF MOTOR VEHICLE 2 4 SOLICITING 0 0 VIOLATION OF CITY NOISE ORDINANCE 7 27 TOTAL VIOLATIONS 480 2,936 MISDEMEANOR WARRANTS 173 1,186 MISDEMEANOR ARRESTS 248 1,682 TOTAL WARRANTS 198 1,345 TOTAL ARRESTS 303 2,111
Calls for Service
Calls for Service Old ADSI CAD Call Priority Jan - March 1 20 2 467 3 3,505 4 762 5 6,666 6 155 Totals 11,749 Average Response Times 04:49 New Tyler CAD Call Priority July April - YTD 1 Critical 12 41 2 High 1,360 5,357 3 Medium 2,594 10,530 4 Low 469 1519 Totals 4,435 17,447 Average Response 05:06 05:30 **The Priority Response criteria contained within the above tables changed during the months of April and May following the implementation of the new Tyler Public Safety CAD system. The data table on the left contains information based entirely on the former call response criteria, while the data table on the right contains information based on entirely new call response criteria found with the new CAD product. Please contact the police department if further information is required. NARCOTICS TASK FORCE ACTIVITY F 2013 July Narcotics Stats Drugs Seized Quantity Unit of Measure Street Value Cocaine (crack) 31.18 Grams $6,174 Cocaine (powder) 1.10 Grams $220 Ecstasy (MDMA) 2.00 Grams $50 Marijuana 136.93 Grams $543 Methamphetamine 0.03 Grams $6 Methamphetamine (ice) 411.07 Grams $81,400 Prescription pills 59.00 DU $177 Drug Arrests 23 Warrants 9
FEDERAL & STATE GRANT STATUS 2012 JAG Grant: Expires 09/30/2015 In conjunction with Miller County, the Department was awarded the 2012 JAG Grant. The total funding associated with this grant which is administered through the Department of Justice is $33,600. Because the Department of Justice requires the City to split the grant with Miller County, the City received $20,000. The Department intends to apply these funds towards the purchase one (1) new Chevrolet Caprice police vehicle with the City s portion of the grant. 2011 JAG Grant: Expires 09/30/2014 In conjunction with Miller County, the Department was awarded the 2011 JAG Grant. The total funding associated with this grant which is administered through the Department of Justice is $46,634. Because the Department of Justice requires the City to split the grant with Miller County, the City is projected to receive $32,650. The Department intends to purchase two (2) new Crown Victoria police vehicles with the City s portion of the grant. 2012 DOJ Bulletproof Vest Grant: Expires 08/31/2013 This grant pays one half of purchase cost of bullet proof body armor for police officers. National Institute of Justice Standards (BJA/NIJ) recommends that body armor be replaced every five years and the agency provides body armor for every officer and replaces it according to NIJ replacement recommendations. This year s grant will cover half of the cost of approximately 18 vests for a total of $6,381.00. 2012-2013 DWI Traffic Enforcement Grant: Expires 09/30/13 This grant pays overtime for DWI, speed, and occupant protection enforcement. The Federal amount is $81,500. We have an in-kind local match of $81,500 from the regular police budget. Local match (in-kind) uses a salary off-set from one of the patrol officers assigned to the Special Operations Traffic Section, a portion of the DWI / STEP Sergeant s salary and a portion of the Department s vehicle maintenance cost utilizing a calculation based upon mileage. This program started in 1991 and has been funded for approximately 18 years. This grant overlaps our budget year due to the State of Arkansas being on a different fiscal year.
2012-2012 STOP Violence Against Women Act Grant: Expires 09/30/13 This grant pays the full salary of a police investigator to investigate all cases involving violent crimes committed against women. The grant also pays the salary for a police liaison position (case coordinator). The state amount is $80,784.44, and the local in-kind match is $27,059.62 for a total grant package of $107,844.06. 2012-2013 Texarkana Housing Authority General Fund Officer Positions: Expires 11/31/13 The Texarkana Housing Authority s (THA) share is $130,000.00, which covers the costs associated with the salaries and fringe benefits for two police officer positions. The two police officers who are assigned to THA are primarily responsible for police services within the Texarkana Housing Authority property. All compensation to the City will be made on a cost reimbursement basis. TEXARKANA POLICE WE RE ON THE WEB AT www.txkusa.org/arkpolice
Texarkana Water Utilities Bi-Weekly Report Aug 15-28, 2013 - Texarkana, Arkansas Engineering Summary Work Orders and Projects Status (change of status) AHTD 030388 Hwy 71 South Bridge Opened bids. Will take to the Board for approval September 3. Airport Lift Station Airport Wash Rack Amigo Juan Arkansas Water Connections Broadmoor/Pinson Cambridge Heights Subdivision Chaparral Place Subdivision City Street/Drainage Projects Arkansas Blvd. Improvements County Ave. Improvements East 18 th St. Improvements Construction is complete. Working on punch list items. Plans reviewed and not approved. Construction is complete. Minor punch list items need addressing. Working on list of customers served by water but not connected. Working on cleanup and punch list items. Construction has started on the first phase of the project. Waiting on testing to start. Construction has been stopped (by contractor) Reviewing plans for several ACH projects to see if water and sewer is affected. Plans approved; no effect on the utilities. Plans approved. Utility is relocating/upsized three water main crossings. Plans approved; no effect on the utilities. East 35 th Improvements Plans approved. Utility is replacing a 2 water main at Cherry Street with a 6 water main. East 24 th St. Improvements Plans approved. No effect on the utilities. East 42 nd St. Improvements Ferguson St. Improvements Garland Ave. Improvements MacGee Drive Improvements Nix Creek Drainage Improvements Cherry Street Convention Center/Hotel Plans not approved. Need utilities shown on plans. Plans approved. Plans approved. Utility is CCTV sewer main for any needed repairs. Plans approved. Utility will relocate one 6 water main to clear proposed culvert. Plans approved. Replace 2 water main with a 6 water main. Plans have been reviewed and approved. Construction has started. County Ave. Baptist Church Water & Plans have been reviewed and approved. Construction complete. Working on Sewer Plans punch list items. 1209 East Broad Remodel Project stopped (by owner). 12 th Street & Nix Creek Plans underway to reconnect existing water main. 24 th Street @ Nix Creek Plans underway to re-connect an existing 10 water main. 24 th & Grand Relocate Sewer Main. Construction has started. EZ Mart Hwy 82/Loop 245 Glendale & 23 rd Street Hwy 71 South Mini Storage I.C.E. Building addition I/I studies Langford Place Subdivision MaGee Drive Manhole Replacement/lining Project Millwood Water Main Crossing @ Red River - Repainting New Haven Golf Course New Building North Texarkana WWTP Expansion North Texarkana WWTP I/I Study Riverview Behavioral Health Plans have been reviewed. Revisions are required. Preparing plans to replace sewer main. Construction has started. Plans reviewed and approved. Plans have been reviewed and approved. Daily inspections of our sewer system by smoke testing and CCTV inspection Construction complete. Contractor is working on the punch list items. Relocate 6 water main. Evaluating manholes needing replacement or lining - several have been completed: This is an ongoing project. Paint the 42" water main crossing the Hwy 71 bridge at the Red River - Specs ready to send for bids. Plans reviewed and approved. Construction has started. Project to double capacity of the existing WWTP - Currently working with CEA Engineers on study Checking for inflow and infiltration areas Plans have been reviewed and approved.
Sewer Master Plan Trice Elementary School Storm Shelter Trinity Blvd. Offices Union Elementary School Storm Shelter MTG Engineers - Studying locations for future sewer plant (if required) and sewer build out Plans have been reviewed and approved. Plans have been reviewed and approved. Plans have been reviewed and approved.
Treat Water Pumpage - High Service Flow (MGD) Aug 15-27, 2013 Wright Patman Millwood Total Aug 15 13.859 7.184 21.043 16 15.419 5.756 21.175 17 14.183 6.023 20.206 18 15.096 4.880 19.976 19 16.450 7.517 23.967 20 13.792 7.438 21.230 21 16.597 6.714 23.311 22 16.112 7.107 23.219 23 17.249 6.253 23.502 24 17.090 6.827 23.917 25 16.815 5.966 22.781 26 17.037 7.112 24.149 27 17.105 7.100 24.205 Wastewater Treated Average Daily Flow (MGD) Aug 15-27, 2013 N. Texarkana South Regional Aug 15 0.355 6.3 16 0.360 6.1 17 0.368 6.2 18 0.407 5.1 19 0.331 5.7 20 0.329 5.8 21 0.348 6.7 22 0.369 7.0 23 0.359 6.9 24 0.359 6.8 25 0.359 5.7 26 0.360 6.1 27 0.332 6.0
Texarkana Water Utilities Department Report Operations Manager: John Murphy Week of: 8/15/2013 through 8/28/2013 Prepared By: Tessa Duhon Water Repairs: # of Repairs made: Repair Water Main 9 Renew Water Service 5 Water Meter Box Upgrades 2 Customer Valves Installed 2 Linear Feet of 2 Mains Killed Out 50 Linear Feet of Mains Installed 219 Locates 68 Sewer Repairs: # of Repairs made: Sewer Calls 12 City Main Problems 4 Private Service Lines 8 Linear Feet of Sewer Mains Cleaned 5,185 Repair Sewer Mains 4 Manholes Repaired 1 Linear Feet of Sewer Main Replaced 349 Locates 74