APRIL 13-16, 2016 California Department of Education Nutrition Services Division CN31 Child Nutrition State Update THESE MATERIALS HAVE BEEN PREPARED BY (CDE) THEY HAVE NOT BEEN REVIEWED BY STATE CASBO FOR APPROVAL, SO THEREFORE ARE NOT AN OFFICIAL STATEMENT OF CASBO
Today s Overview NSD s 2015 16 Priorities Impact of Reauthorization State Policy Update 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 2
Nutrition Services Division 2015 16 Priorities 1. Continuing to implement the Healthy, Hunger-Free Kids Act of 2010 (HHFKA) 2. Increasing meal participation across all programs 3. Providing introductory training and guidance on local procurement requirements 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 3
Continued Implementation of the HHFKA 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 4
Professional Standards School Year 2015 16 Directors 8 hours Managers 6 hours Staff 4 hours HHFKA@cde.ca.gov School Year 2016 17 Directors 12 hours Managers 10 hours Staff 6 hours http://www.fns.usda.gov/school-meals/professional-standards 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 5
Competitive Foods Changes in federal regulations starting July 1, 2016 Sodium for a snack food reduced to 200 milligrams per container General food standard: 10 percent of the daily value for calcium, potassium, Vitamin D, or fiber no longer valid 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 6
Senate Bill 1169 (McGuire) Competitive Foods Healthy Food, Healthy Student Act Broadens exemptions Creates one snack food calorie limit among all grade levels Expands types of allowable foods in elementary schools Eliminates electrolyte replacement beverages as the only allowable alternative beverage and allows for no- and lowcalorie beverages 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 7
Senate Bill 1169 (McGuire) Competitive Foods Stricter requirements than federal regulation: Prohibits caffeine in any beverages Prohibits sodas, colas, soft drinks 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 8
Competitive Foods California Competitive Food Standards Compliance Calculator Found on the Project LEAN Web site http://www.californiaprojectlean.org Integrates state and federal competitive food rules 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 9
Fresh Fruit and Vegetable Program (FFVP) Applications for the 2016 17 school year were due March 14 Anticipate over $12 million from USDA to fund elementary schools for the upcoming grant year For more information, please visit the CDE FFVP Web page at http://www.cde.ca.gov/ls/nu/sn/caffvp.asp 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 10
Nutrition Education Expenditures USDA Policy Memo: SP-05-2016 Management Bulletin: SNP-05-2016 NutrEdExpenditure@cde.ca.gov 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 11
Nutrition Education Expenditures Nutrition education: Instructional strategies, accompanied by environmental supports, designed to facilitate the voluntary adoption of food choices and other food and nutrition related behaviors conducive to health and well-being. Promotion: Resources and activities designed to publicize or advertise a product or program. Examples include brochures, posters, or samples. 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 12
Administrative Review (AR) Process Currently in the third year of the first 3-year AR cycle SY 2014 15 342 SNP ARs SY 2015 16 415 SNP ARs SY 2016 17 254 SNP ARs 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 13
Administrative Review Top Five Review Findings for School Year 2014 15 1. Meal components and quantities 2. Food safety 3. Meal counting and claiming 4. Certification and benefit issuance 5. Civil rights 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 14
Administrative Review Breakfast in the Classroom The Cafeteria Fund Cannot be Used to Pay For Teachers Breakfasts CDE Management Bulletin 00-109 USDA Food Nutrition Service Instruction 782-5 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 15
USDA Pilot Project for Procurement of Unprocessed Fruits and Vegetables 43 Approved SFAs for 2015 16 $1,345,183 of USDA Foods entitlement allocated 48 Approved SFAs for 2016 17 $3,662,009 of USDA Foods entitlement allocated For questions,contact Sherry Tam, Child Nutrition Consultant, by e-mail at stam@cde.ca.gov. 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 16
Omnibus and Reauthorization School Meal Program Reimbursements Equipment Grants Whole Grain Waivers and Target 1 Sodium Requirements Reauthorization Markup 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 17
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Meal Participation 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 19
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State Meal Reimbursement Growth Trends 1. Community Eligibility Provision (CEP) 2. Others Large Summer Food Service Program sponsors changing to Seamless Summer Feeding Option New school food authorities moving to Provisions School food authorities adding or expanding Breakfast Program 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 21
Strategies for Increased Meal Participation 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 22
Direct Certification Improvements California Longitudinal Pupil Achievement Data System (CALPADS) improvements Foster Child match Separation of CalFresh and CalWORKs data Second match that removes address criteria Medi-Cal match is coming soon 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 23
Other Direct Certification Activities Direct Certification Survey Continuous Improvement Plan Direct Certification Improvement Grant AB 402 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 24
CEP New Provision that became available to schools in SY 2014 15 4-year reimbursement option for eligible high-poverty local educational agencies (LEA) and schools Available to individual schools, one or more groups of schools, or entire LEA Schools must serve breakfast and lunch at no cost to all students 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 25
CEP Benefits Never collect meal applications or perform Verification activities Guaranteed reimbursement percentages established in the first year All students receive two meals a day Prevents overt identification 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 26
CEP Data Total CEP Participants: 49 LEAs 722 schools 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 27
Senate Bill 708 What is SB 708? What does SB 708 require? When did it go into effect? What changes should you expect? What will it cost school food authorities? 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 28
Getting Started for SY 2016 17 June Complete CNIPS Annual Update July Review the USDA Eligibility Manual for School Meals Obtain new Income Eligibility Guidelines Update household application forms and instructions Update application letters Prepare to submit Annual Media Release Conduct Direct Certification 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 29
Getting Started for SY 2016 17 August-September Conduct first school snack monitoring Schedule Food Safety Inspections September Designate one staff person to complete Mandatory Online Training 31 st Operating Day of School Year End of 30-day eligibility for return students based on prior year eligibility 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 30
Getting Started for SY 2016 17 October Begin eligibility verification process Complete Direct Certification Submit mandatory food safety data collection survey in CNIPS November Complete verification process December Complete verification report in CNIPS 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 31
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Procurement Training Phase One (July 2015 June 2016) is the baseline year for developing and presenting training and technical assistance Phase Two (July 2016 June 2017) includes more in-depth procurement training topics Phase Three (July 2017 June 2018) includes adopting the USDA Procurement Tool and administering procurement reviews 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 33
Procurement Training and Resources CSNA Chapter Meetings, Specialized Training September 2015 FSU Procurement Training September 2015 CSNA Annual Conference State Day November 2015 Six Procurement Webinars posted to NSD s YouTube Channel and Procurement Web page January 2016 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 34
Training and Resources Procurement Procurement Web Page To be upgraded in two phases in 2016; Phase I complete Staff attended and presented at USDA Local Procurement and Institute of Child Nutrition Procurement Training January/February 2016 Management Bulletins and Listservs Ongoing 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 35
Procurement: Phase II Training 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 36
Webinars Procurement Resources 1. Procurement Introduction 2. Procurement Basics 3. Scope of Work 4. Developing a Request for Proposal 5. Meal Patterns 6. USDA Foods 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 37
Procurement Review: 3-Year Plan Phase School Year NSD Plan Phase 1 SY 2015 16 1) Send SNAP Survey to all program sponsors receiving AR in SY 2015 16 2) Participate in USDA Pilot of Review Tool Phase 2 SY 2016 17 Similar to SY 2015-16 + single contract review Phase 3 SY 2017 18 Adopt USDA Procurement Tool 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 38
Procurement Reviews: 3-Year Plan Step 1: Assess SFAs (off site) Action Year 1: SY 2015 16 Step 2: Monitor only SFAs that trigger Comprehensive Reviews NSD sends mandatory SNAP Survey to all sponsors receiving AR in SY 2015 16. Survey asks if they have Code of Conduct and Procurement Plan NSD will assess only SFA responses and assign TA/corrective action plan (CAP) as needed to those that trigger Comp SNP ARs Technical Assistance (TA) and Corrective Action SFA will receive TA as needed. SFA may receive in-person or online ICN Procurement 21 st Century Training; AND if applicable, develop a written Code of Conduct (Code) and/or Procurement Plan (Plan) If SFA has Code and Plan, but missing components: SFA must complete six-part NSD Webinar series and self certify completion. Step 3: SFA Complies with TA/Corrective Action Step 4: Participate in USDA Pilot (simultaneous w/steps 1-3) NSD will track compliance with CAP for SFAs ID d in Step 2 only. Randomly choose SFA and conduct pilot with them and USDA SFA must revise Code and Plan as needed, and keep on file for CDE (during next review, complaint, etc.) SFAs will be held harmless to a degree, unless NSD finds egregious noncompliance 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 39
New CDE Procurement Web page: http://www.cde.ca.gov/ls/nu/pr/index.asp School Food Service Contracts Unit e-mail address: SFSContracts@cde.ca.gov 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 40
Thank you! 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 41