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1 CIVILIAN PERSONNEL NEWS VOL 09-02, 12 Feb 09 INCLUDED IN THIS ISSUE: --Civilian Personnel Management Course (CPMC) --Military Personnel Management Course (MPMC) --Air Force Supervisor s Course (AFSC) --Reminder: Dues Termination Annual Open Season --Drug Testing Program --NSPS News & Information --Antiterrorism Awareness (Level I) Training (Mandatory) --My Biz --Hierarchy Updates --Out-processing Procedures for All Civilian Employees --Health Benefits Service Day --New Online Retirement Planning Courses Offered To Civilian Employee --Updating Civilian Career Brief --Legacy Civilian Performance Appraisals --Tax Time --Voluntary Civilian annual Leave Donations Request TO SERVE YOU BETTER WE REQUEST ALL CUSTOMERS CALL AHEAD AND MAKE AN APPOINTMENT THE SECTION TELEPHONE NUMBERS ARE LISTED BELOW: STAFFING WORKFORCE EFFECTIVENESS NATIONAL SECURITY PERSONNEL SYSTEM If you have any new ideas for articles and you would like to see them in this newsletter, please send your ideas to Carol.Hinds@peterson.af.mil AFPC SECURE WEBSITE UPDATE The first part of the hyperlink to Air Force Personnel Center (AFPC) Secure website has changed from www to wwa. If you have AFPC Secure bookmarked or placed in your favorites, be sure to update the link to To see just a few things you can do in this website check out the article in this newsletter named Accessing Your Record and Benefits - How to use the AFPC Secure Website and EBIS. BENEFITS QUESTIONS Just a reminder that questions concerning your retirement status and other benefits should be directed to the folks at BEST, CIVILIAN PERSONNEL TRAINING SEMINARS

2 CIVILIAN PERSONNEL TRAININIG SEMINARS CLASSES HELD IN BLDG 350, SUITE 1113, CIVILIAN PERSONNEL TRAINING ROOM To register for training classes Name, Pay Band or Grade or Level, Duty Phone, SSAN, Unit to You only need to take these classes once. IT SHOULD BE NOTED THAT IF THESE CLASSES DO NOT MEET A MINIMUM NUMBER OF PEOPLE SIGNING UP THEY DO GET CANCELLED CIVILIAN PERSONNEL MANAGEMENT COURSE (CPMC) This class is required for civilian and military supervisors of civilians. In order to attend this class, participants must ensure hierarchy is updated to document they are a first or second level supervisor of a civilian employee. Third and fourth level supervisors may attend on a space available basis. The course provides background information and an understanding of applicable personnel laws and regulations needed to Position Management and Classification, Staffing/Affirmative Employment, Reduction in Force, Hours of Work and Pay, Leave and Absences, Awards program, Constructive Discipline and Adverse Actions, Performance Management, injury Compensation training, and Labor Management Relations, and Grievance and Appeals. Course dates: 3-6 March 2009 and 5-8 May 2009 MILITARY PERSONNEL MANAGEMENT COURSE (MPMC) This class is required for civilian supervisors of military, unless an equivalent course has been taken and entered in your civilian data record. The course provides background information and an understanding of applicable military personnel rules and regulations needed to effectively carry out supervisory/management responsibilities. Subject areas covered include Expeditionary Aerospace Force (EAF), Leave Management Program, Promotions and Recognition, Officer Performance Reports Enlisted Performance Reports, Professional Military Education, Retention Issues, Discipline/Standards, Mentoring, Fitness Programs and Military Administrative Issues. Course date: April 2009 AIR FORCE SUPERVISOR'S COURSE (AFSC) This course is required for civilian first and second level supervisors of civilians. In order to attend this class, participants must ensure hierarchy is updated to document they are a first or second level supervisor of a civilian employee. Unless an equivalent course has been taken and entered in your civilian data record. The course provides information and understanding of leadership skills, supervisory skills, communication skills and management skills including conflict resolution, problem solving, performance management and workforce diversity. Course date: April 2009 Reminder: Dues Termination Annual Open Season Ends February 27, 2009 (Bargaining Unit Employees) Article 8, Section E of the collective bargaining agreement allows a bargaining unit employee to voluntarily terminate allotments during the month of February each year, as long as the employee's allotment authorization has been in effect for at least one year. The employee must complete the SF-1188 and return it to the Labor Relations Officer (LRO) by the end of February. The LRO then forwards the SF 1188 to Civilian Pay. Termination of dues allotment will become effective at the beginning of the first pay period after receipt in Civilian Pay. The SF-1188 must be received in the Civilian Personnel Flight by close of business (4pm) 27 February. Any requests received after that date will be returned, and the employee will have to wait until the following February to voluntarily cancel dues allotment. (DPCE, Ken, ) DRUG TESTING PROGRAM SUPERVISOR AND EMPLOYEE RESPONSIBILITIES Civilians in Testing Designated Positions are required to be randomly subjected to drug urinalysis testing as a condition of employment. First or second-level supervisors ensure written notifications for civilians selected for testing under the Air Force Civilian Drug Testing Program are hand delivered and acknowledge by the civilian with the civilian s signature and date and time of delivery. The supervisor signs and dates the notification letter, as well. After a civilian acknowledges receipt of a written notification of testing, the civilian is responsible for reporting to the testing site within the established testing time with a current photo ID card and a photocopy of the written notification signed by both the supervisor and the individual.

3 NSPS NEWS & INFORMATION: NSPS Program Office contact information: Phone: NSPS TRAINING: NSPS Training is ongoing. Course offerings, materials, schedules and registration information is available on HQ AFSPC s Community of Practice (CoP): For participants attending courses at Peterson AFB, seating is limited to 16 so please register early as classes fill quickly. As a reminder, you may register no later than five days from the start date of each class and each participant is required to provide their own course materials; handouts will not be provided at sign in. All classes begin promptly at 8:00 a.m. MST. For additional information and assistance, please contact your organization s Human Resources Liaison. Technical support inquiries can be directed to HQ AFSPC CoP personnel at If further assistance is required, please contact the NSPS Program Office at or 21MSS.DPC.NSPS.OMB@peterson.af.mil NSPS Course requirements: - NSPS 101 (online): highly encouraged for all NSPS employees and supervisors, but not required - HR Elements: required for all NSPS employees and supervisors - Performance Management: required for all NSPS employees and supervisors - isuccess (online): highly encouraged for all NSPS employees, but not required - Pay Pools, Performance and You (online): highly encouraged for all NSPS employees and supervisors, but not required - Pay Pool Management: required for pay pool managers and all panel members Contacting the NSPS Program Office? To better serve our customers, we ask that all organizations establish internal communication processes through your chain of command to resolve NSPS issues and inquiries prior to contacting the program office. If further guidance is required, organizational Human Resource Liaisons, Flight Chiefs, Deputies may contact the program office at , 21MSS.DPC.NSPS.OMB@peterson.af.mil or your Employee Relations or Staffing Specialists in the Civilian Personnel Office. NSPS Information: Please check out the 21 SW Community of Practice (21 SW CoP) for NSPS information, samples, how-to-guides, and general information. We will continue to post information as it becomes available. ANTITERRORISM AWARENESS (LEVEL I) TRAINING (MANDATORY) All new civilian employees are required to attend this training. If you are prior military and have separated within the last year, you do not need to attend. Training is held the first and third Friday of the month (excluding Federal Holidays) at 10:00 AM in building 350, room 1047 on Peterson AFB. Please contact Earl at if you have questions about eligibility or course content. MY BIZ Randolph Air Force Base, Texas Air Force civilian employees who wish to update education information in their civilian personnel records have a new, easier way to do so: through the My Biz Web site. My Biz is the self-service module in the Defense Civilian Personnel Data System. Instead of faxing their transcripts and waiting for someone to update their record, employees can now do it themselves. The Air Force, in conjunction with the Department of Defense, has been working to streamline and automate the manual processes of updating education, training and special qualifications (certifications and professional licenses) into a webbased self- service capability, said Kathryn Houston from the Civilian Future Operations Branch at the Air Force Personnel Center. Now, in addition to updating work and home telephone numbers, addresses, handicap codes, ethnicity and national origin, and language, employees can update their education through My Biz and it is immediately reflected in their personnel record. In the future, My Biz will provide even more update capabilities.

4 The goal is to provide faster and smarter service to employees by giving them the ability to go in and update their important career information themselves, so it can be immediately reflected in their personnel record. Prior to this change, employees could update some personal information, but not education. They had to follow a process that included completing sections of an OF 612 and faxing copies of transcripts to the Air Force Manpower Agency, who then put the information into the system. Now, employees can update their own education information. They will only be required to provide personnel a transcript if personnel has a legal or regulatory requirement to verify the education entry, for example, based on the qualification standards, a position requires a degree or a specified number of course hours (this is often referred to as a positive education requirement). This procedural change will enable civilian employees to update their education information directly by assessing My Biz < For more information, visit AFPC s Ask web site and search for Education Updates or call the 24-hour Air Force Contact Center at (800) HIERARCHY UPDATES Please submit all hierarchy updates to 21 FSS/FSMM Hierarchy. The Manpower Office has the responsibility to update the Hierarchy for all organizations on Peterson AFB. In order to update the hierarchy we need name and sequence numbers of supervisors and employees this information can be found on your most current SF50. NOTE: Any time an action is taken at AFPC the civilian employees sequence number will change and it may sever the connection in the hierarchy. For military supervisors a sequence number may already be assigned, if not, we ll need to build a record for each military supervisor. NOTE: It would be helpful to know if the military person is replacing a previous military supervisor who has a sequence number so it can be reused. NSPS is still with Civilian Personnel so if the hierarchy is correct it may need some tweaking on the NSPS side of the system. OUTPROCESSING PROCEDURES FOR ALL CIVILIAN EMPLOYEES SEPARATING FROM PETERSON AFB Whether retiring, transferring within the Air Force or to another agency, going on leave without pay or resigning, all civilian employees that are leaving the Peterson Complex are required to follow the same out processing procedures. In order to give yourself and our staff enough time to prepare for your leaving please contact Employee Relations at least two weeks before your anticipated last duty day to schedule your initial appointment. Clearing procedures, paperwork and any other pertinent information will be discussed at that time. Please contact petersonstaffing@peterson.af.mil to go over clearance procedures. Health Benefits Service Day Are you a new employee and still within your 60 days of making your Federal Employees Health Benefits (FEHB) election? Do you have questions about the new plan you just chose in open season? Or would you just like to ask a health insurance carrier what their plan has to offer? Well think and look no further! On 24 February 2009 at the Mission Support Building (Bldg 350) from in Room 1064 will be a FEHB Service Day. Please stop by if you are interested in talking with several different health insurance providers. New Online Retirement Planning Courses Offered to Civilian Employees RANDOLPH AIR FORCE BASE, Texas Three new online courses for federal civilian employees offer training in the benefit-related areas of retirement, financial planning and new employee orientation. The training is available on the automated Employee Benefits Information System (EBIS) web program under eseminars and its will be a benefit to all Air Force-serviced civilian employees at all stages of their careers. To take the eseminars, civilian employees need access to EBIS via the Air Force Portal:

5 or the Air Force Personnel Center Ask web site s secure link Once logged into EBIS, click on the eseminars icon at the top of the screen to see the list of courses available. Employees with questions about the eseminars or EBIS can also contact BEST the 24-hour Air Force Contact, enter at UPDATING CIVILIAN CAREER BRIEF Air Force employees who have been on board for at least 90 days should access AFPC Secure Website and log on, on the next page click on Civilian Career Brief. The career brief will give you information on your work history, training and education, awards, service computation date, etc. LICENSE, LANGUAGE AND OCC CERTIFICATION CODING Submit license, language, and occupational certification update requests using Optional Application for Federal Employment (OF 612). Please fax your request to AFPC/DPCL at DSN or Commercial (210) EDUCATION CODING You can now update your education level in My Biz please follow instructions in My Biz. You will still be required to submit your official transcripts via fax to AFPC/DPCL at DSN or Commercial (210) so they may be scanned into your official personnel file (OPF). TRAINING CODING All training claimed on your resume should be coded by AFPC. Employees should contact Randy, 21FSS/FSDE at for procedures for updating training that has occurred since your appointment action. AWARDS Rosemarie, 21FSS/FSMPS, , updates all civilian awards. If you have any questions about awards that should be on your Career Brief, please give her a call. EXPERIENCE CODING Depending on the nature of the changes you are requesting, there are specific steps you will need to follow. Complete OF 612 and bring to Civilian Personnel Office, please call ahead for instructions: LEGACY CIVILIAN PERFORMANCE APPRAISALS The current legacy civilian performance appraisal period will close on 31 Mar 09. As a reminder, supervisors departing between 1 Jan 09 and 31 Mar 09, must complete an appraisal for each of the civilian employees they have supervised a minimum of 90 calendar days. Supervisors must also complete an appraisal for each employee they have supervised for a minimum of 90 calendar days, who transfers to another position within the Air Force during this period and forward the appraisal to the Civilian Personnel Section for appropriate action. TAX TIME A copy of your 2008 W-2 is available for immediate print on mypay at VOLUNTARY CIVILIAN ANNUAL LEAVE DONATIONS REQUESTED Voluntary Leave Transfer Program (VLTP) - Donations Requested: Civilian annual leave donations are needed for current civil service employees. If you have questions about the program, who has requested donations, or would like to donate annual leave, please contact PetersonStaffing@peterson.af.mil.