OFFICE OF HOMELAND SECURITY & EMERGENCY PREPAREDNESS

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1 Parish of Ascension OFFICE OF HOMELAND SECURITY & EMERGENCY PREPAREDNESS TOMMY MARTINEZ Parish President Richard A. Webre Director ASCENSION PARISH LEPC MEETING MINUTES Meeting Location: Gonzales Safety Training Center Meeting Date: September 13, 2011 Call To Order: 11:12 pm Adjournment: 12:47 pm I. Welcome and Call to Order Meeting Called to Order at 11:12 am, September 13, 2011 Tommy Martinez, Ascension Parish President & Pat Bell, Ascension Parish Council Chairman Open and Welcome Address Comment Card Procedure Ami Clouatre Johnson II. Roll Call 18, Committee Members present, 6 absent. Quorum met. Absent: Chuck Cassard, APSO; Cody Melancon, APSO; Chuck Montero, Donaldsonville Fire, Mike Scott, APSO-HAZMAT; Cary Cannon, GPD; and Charles Stokes, CAER. 45 General Members Present III. Approval of Prior Meeting Minutes Motion to Accept by Committee Member Mark Stewart and Seconded by Committee Member James LeBlanc. Motion Approved, No Discussion. IV. Introduction of New Members/ Attendees None V. Presentation / Guest Speakers Gene Dunegan, Louisiana State Police: Right To Know/ Tier II Slide Presentation available Online Select Meeting Dates 1. Reporting Procedures 2. Mission of RTK & LSP HAZMAT Unit 3. Mission of LERC David Willauer & Tori Sears, IEM, Inc. HAZMAT Commodity Flow Study Status & Preliminary Findings 1. Due to sensitive nature, additional information can be requested from AP OHSEP Planning & Intel Section Chief, Ami Clouatre Johnson. 828 S. Irma Boulevard, Building 3, Gonzales, Louisiana Telephone: (225) Fax: (225) oep@apgov.us Website:

2 LEPC SEP 2011 Agenda Page 2 of 5 VI. 2. Next step will be contacting each facility for help with identified chemicals and transportation information. AP OHSEP will begin with a letter to Facility Managers. Emergency Support Function (ESF) Committee Reports ESF 1 Transportation & Evacuation Chairman Webre reported there are no changes in contra-flow and that if anyone had remaining questions or needed help regarding Placarding to call Crystal Moran, AP OHSEP Operations Section Chief. LA DOTD: Joey Tureau Reported upcoming projects Site Work Description Closure/ Traffic Impact Est. Date Start Est. Completion Sunshine Bridge Painting of the Sunshine Bridge There will be one lane closure at times. One lane will be available at all times. LA Hwy 73: North of I-10 to Airline Hwy Hwy Hwy 42 La 74/ La 928 (Bluff Rd.) I-10 Sign Replacement in Ascension I-10 Median Cable Barrier Airline Hwy (US 61) Large project to improve roadway resulting in 3 lane hwy. Project will include several Sewer and other utility projects under the road bed. Be prepared for extended traffic impacts. Roundabout will be installed at this intersection. Current construction is not complete and will be reworked. Look for this intersection and traffic impacts for a little while longer. Sign Replacement along I10 Corridor. Cable Barrier will be installed along the interstate. To improve traffic flow, several median opening and turn lanes will be removed. End result will provide longer turning lanes at remaining openings. Lane closures will be allowed during off peak times. Traffic will be hindered during construction. Lane closures will be allowed during off peak times. Traffic will be hindered during construction. Single lane traffic will be provided at all times. Traffic will be hindered during construction. Lane Closures and traffic impact will be minimal. Lane closures will be allowed during off peak times. Traffic impact should be minimal. Lane closures will be allowed during off peak times. Traffic will be hindered during construction. October 22, 2011 October 22, 2011 February 2012 May 2, 2011 September 13, 2011 October 3, 2011 March 2012 March 31, 2012 May 31,2013 Unknown at this time November 2011 April 25, 2012 March 31, 2012 Unknown at this time ESF 2 Emergency Communication 911/ Central Dispatch: Cody Melancon No Report Communications/ Reprogramming: (Preston Landry reporting for Chuck Cassard) Still working on reprogramming. About to start second phase. Working with Motorola on issues regarding first set of reprogrammed radios. ESF 3 Public Works & Drainage Ascension Parish Government Public Works: Ronnie Fairchild No Report City of Gonzales Public Works: Alvin Broussard No Report

3 LEPC SEP 2011 Agenda Page 3 of 5 ESF 4 Firefighting Fire Chiefs Association: Tracey Normand 1. House Hold Hazardous Materials Collection Day at Lamar Dixon Saturday, September 24 th Terence Irvin, event organizer, is looking for corporate partners to help where they can. Call to speak with Mr. Irvin. Fire Protection District #1: 1. James LeBlanc: a. Saturday, September 17 th from 12 to 2 Grand Opening of Pelican Point Fire Station. b. Ordered 5 new engines and 1 new tank truck c. Geismar & St. Amant Stations Remodel 2. Gene Witek: a. St. Amant Region 2 for Grants Radios/ Fire Marshalls Office Fire Protection District #3: No Report ESF 5 Emergency Management Coordination Planning & Intel Briefing: Ami Clouatre-Johnson 1. Reminder about Suspicious Activity Reporting a. Law, NRC, Fusion/ Ascension Homeland Security b. Obtain a HSIN (Homeland Security Information Network) Account if you do not have one. Contact Ami or Kelly Polk for further instructions. c. Intel Briefing Operations & Training Briefing: Crystal Moran 1. ICS 300/400 Training is being scheduled for this fall. Open to Law and Fire at this time. If Facility/ Pipeline operators would like to participate, please contact Crystal Moran for more information. Grants Briefing: Rachael Baker Wilkinson 1. 3 Swift Water/ Flood Water Rescue Boats were purchased and stationed at Gonzales Fire, Prairieville Fire and FPD#1. Plans underway to purchase Rescue boat for Donaldsonville Fire as well. 2. USAR Search and Rescue GPS devices purchased 3. Currently working with APSO and GPD on UASI Law Enforcement Justification project. Ascension Parish Mutual Aid Committee: Tracey Normand 1. Swift Water/ Flood Water Rescue Boats 2. USAR Search and Rescue GPS CAER: Charles Stokes No Report Ascension Parish School Board: Angie Peraza 1. Finalizing IGA with Ascension Parish Government for Ascension Parish Sheltering and Evacuation needs. ESF 6 Mass Care, Emergency Assistance, Housing and Human Services Red Cross: Barbara Riester No Report Volunteer Ascension: Sherry Denig

4 LEPC SEP 2011 Agenda Page 4 of 5 1. Finalizing CAUW Grant Radio Purchase for Volunteer Reception Center 2. October 22 nd is proclaimed Ascension Parish Make a Difference Day. This is to recognize and promote volunteerism in Ascension. Any project that takes a place during the month of October can be registered with the National Make a Difference Day. Please contact Volunteer Ascension office to register your project ( or volas@eatel.net). ESF 7 Logistics Management & Resource Support No Report ESF 8 Public Health & Medical Services St. Elizabeth Hospital: Delba Tullier 1. Flu Season is upon us Please encourage your employees to get their Flu Shots. Ascension Parish EMS Committee: Wanda Martin 1. Continue to work on FPD#1 Rehab Protocols ESF 9 Search & Rescue USAR: Mark Stewart 1. Will schedule additional Swift Water/ Flood Water Recertification and Training/ Certification /09 Grant Funding- Depleted: All projects completed Grant Funding: Project Planning underway. Boats, equipment and training. ESF 10 Hazardous Materials Ascension Parish Sheriff HAZMAT: Mike Scott No Report Louisiana State Police HAZMAT: Lee Lewis No Report GAMA: Jason Fuselier 1. Meeting Thursday, September 16 th Agenda: Lock Out Tag procedures, New Secretary will be announced, and training in November: Media Relations & HAZMAT Reporting. ESF 11 Agriculture, Food & Water LSU AgCenter: Al Oberergon No Report Ascension Parish Sheriff s Range Riders: Ronnie Fairchild No Report ESF 12 Energy ENTERGY: David Herring No Report DEMCO: Cheryl Malbrough No Report ESF 13 Law Enforcement Louisiana State Police: Lee Lewis No Report Ascension Parish Sheriff s Office: Mike Scott No Report Gonzales City Police: Carey Cannon No Report Sorrento Police Department: No Report ESF 14 Long Term Recovery Task Force No Report ESF 15 External Affairs & Public Information Joint Information Center/ PIO: Lester Kenyon

5 LEPC SEP 2011 Agenda Page 5 of 5 VII. VIII. IX. Old Business 1. Activated the JIC for Tropical Storm Lee Chairman Webre discussed KKAY project. We will now have a way to broadcast from EOC during an event. New Business James LeBlanc noted that CAER had a new Treasurer Ms. Cheryl Chris and that Mike Hannan was leaving for new opportunity in Washington, DC. Formation of Bylaws Review Committee Tabled for Committee by Chairman Webre Randall Zeringue, Shell Pipeline: They are developing an online Pipeline Training and are asking for volunteers to take the training and provide feedback on the product. Should be ready to start soon. Please contact Randall for more information. Next LEPC Meeting is set for Tuesday, December 13, 2011 *Please Note Meeting Location Change December Meeting will be at Lamar Dixon Expo Center Banquet Room and will be sponsored by Total Energy. Focus: Maritime & Transportation; Finalized HAZMAT Commodity Flow Study Adjournment : 12:47 PM

6 Parish of Ascension OFFICE OF HOMELAND SECURITY & EMERGENCY PREPAREDNESS TOMMY MARTINEZ Parish President Richard A. Webre Director ASCENSION PARISH LEPC MEETING Gonzales Safety Training Center September 13, :00 am 1:00 pm I. Welcome and Call to Order a. Comment Card Procedure II. Roll Call III. Approval of Prior Meeting Minutes IV. Introduction of New Members/ Attendees V. Presentation / Guest Speakers a. Gene Dunegan, Louisiana State Police: Right To Know/ Tier II i. Reporting Procedures ii. Mission of RTK & LSP HAZMAT Unit iii. Mission of LERC b. David Willauer & Tori Sears, IEM, Inc. i. HAZMAT Commodity Flow Study Status & Preliminary Findings VI. Emergency Support Function (ESF) Committee Reports a. ESF 1 Transportation & Evacuation i. LA DOTD: Joey Tureau b. ESF 2 Emergency Communication i. 911/ Central Dispatch: Cody Melancon ii. Communications/ Reprogramming: Chuck Cassard c. ESF 3 Public Works & Drainage i. Ascension Parish Government Public Works: Ronnie Fairchild ii. City of Gonzales Public Works: Alvin Broussard d. ESF 4 Firefighting i. Fire Chiefs Association: Tracey Normand e. ESF 5 Emergency Management Coordination i. Planning & Intel Briefing: Ami Clouatre-Johnson ii. Operations & Training Briefing: Crystal Moran iii. Grants Briefing: Rachael Baker Wilkinson iv. Ascension Parish Mutual Aid Committee: Tracey Normand 828 S. Irma Boulevard, Building 3, Gonzales, Louisiana Telephone: (225) Fax: (225) oep@apgov.us Website:

7 LEPC SEP 2011 Agenda Page 2 of 2 VII. VIII. IX. v. CAER: Charles Stokes vi. Ascension Parish School Board: Angie Peraza f. ESF 6 Mass Care, Emergency Assistance, Housing and Human Services i. Red Cross: Barbara Riester ii. Volunteer Ascension: Sherry Denig g. ESF 7 Logistics Management & Resource Support h. ESF 8 Public Health & Medical Services i. St. Elizabeth Hospital: Delba Tullier ii. Ascension Parish EMS Committee: Wanda Martin i. ESF 9 Search & Rescue i. USAR: Mark Stewart j. ESF 10 Hazardous Materials i. Ascension Parish Sheriff HAZMAT: Mike Scott ii. Louisiana State Police HAZMAT: Lee Lewis iii. GAMA: Jason Fuselier k. ESF 11 Agriculture, Food & Water i. LSU AgCenter: Al Oberergon ii. Ascension Parish Sheriff s Range Riders: Ronnie Fairchild l. ESF 12 Energy i. ENTERGY: David Herring ii. DEMCO: Cheryl Malbrough m. ESF 13 Law Enforcement i. Louisiana State Police: Lee Lewis ii. Ascension Parish Sheriff s Office: Mike Scott iii. Gonzales City Police: Carey Cannon iv. Sorrento Police Department: n. ESF 14 Long Term Recovery Task Force o. ESF 15 External Affairs & Public Information i. Joint Information Center/ PIO: Lester Kenyon Old Business New Business a. Formation of Bylaws Review Committee b. Next LEPC Meeting is set for Tuesday, December 13, 2011 Focus: Maritime & Transportation; Finalized HAZMAT Commodity Flow Study Adjournment

Parish of Ascension OFFICE OF HOMELAND SECURITY AND EMERGENCY PREPAREDNESS

Parish of Ascension OFFICE OF HOMELAND SECURITY AND EMERGENCY PREPAREDNESS Tommy Martinez Parish President Richard A. Webre Director Parish Emergency Management Advisory Committee Meeting March 31, 2010