A Licensing Officer s Reference Guide to Child Care Database Coding

Transcription

1 Licensing Duty to inform MHO changes to information on license application, including Schedule B. CCLR s.10(1) Must not make structural change without submitting plans CCLR s.10(2)(a) Must not make structural change without written approval CCLR s.10(2)(b) License displayed in prescribed manner CCALA s.7(1)(c) Display license, including any terms and conditions, and name of manager (excluding: FCC, IHM) CCLR s.11(1) Advertising identifies care program being offered CCLR s.11(3) Certificates of educators or assistants prominently displayed CCLR s.11(4) During an inspection or investigation must not obstruct MHO CCLR s.12(1)(a) During an inspection or investigation must not withhold/conceal/destroy relevant records or information CCLR s.12(1)(b) Plan to ensure health and safety during an investigation, if requested CCLR s.12(2) FCC multiple service types not permitted to run concurrently DOLSOP FCC [9] Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Physical Facility Healthy and safe environment to be provided CCLR s.13(1) Facility ensure clean and in good repair CCLR s.13(2) Smoking not permitted on the premise or in vehicle used for transporting children while care provided CCLR s.13(3) Physical structure of facility modified to meet needs of a child who requires extra support CCLR s.13(4) At least 3.7 m2 of usable floor area (excluding: FCC or CM) CCLR s.14(1) toilet & 1 sink provided for every 10 children or fewer CCLR s.14(2) Bathrooms on same floor as program space (excluding: FCC, IHM) CCLR s.14(3) Furniture, equipment & supplies sturdy, safe, easy to clean, & free from hazards CCLR s.15(1)(a) Furniture, equipment & supplies do not block emergency exits CCLR s.15(1)(b) Furniture, equipment for sleeping used by one child at a time CCLR s.15(2)(a) Furniture, equipment for sleeping clean & comfortable CCLR s.15(2)(b) Furniture, equipment for sleeping appropriate for size, age & development CCLR s.15(2)(c) Revised: October 21, 2016 Page 1 of 12

2 Children younger than 36 months separate nap area away from activity area CCLR s.15(3) Outdoor play area 6m² per child (excluding: FCC, OCC or CM ) CCLR s.16(1) Outdoor play area meets requirement for largest group size on licence CCLR s.16(1)(b) FCC indoor and outdoor play area CCLR s.16(2) Outdoor play area sharing same service type CCLR s.16(2.1)(a) Outdoor play area sharing no increased risk CCLR s.16(2.1)(b) Outdoor play area sharing meets 6m² per child CCLR s.16(2.1)(c) Outdoor play area sharing employee ratios CCLR s.16(2.1) (d) Outdoor play area enclosed appropriate for age & development and ensure freedom from harm CCLR s.16(3)(a) Outdoor constructed in manner and using materials suitable for age & development CCLR s.16(3)(b) Indoor and outdoor play materials/equipment age & developmentally suitable CCLR s.16(4)(a) Indoor and outdoor play materials/equipment safely constructed, free from hazards & in good repair CCLR s.16(4)(b) Hazardous objects or substances not accessible to children CCLR s Reliable communications equipment staff must have access in an emergency CCLR s.22(4) First aid kits available to all staff, at all times, on & off site CCLR s.23(2) Hot water over 49 C not accessible to children CCLR s FCC home-like environment access to living room, kitchen, bedroom & bathroom DOLSOP FCC (3) FCC area to meet same space requirements of group child care DOLSOP FCC(4) FCC adequate equipment to meet developmental needs of children attending DOLSOP FCC (5) Outdoor landscape design DOLSOP Safe Play Space Outdoor equipment placement to reduce direct sun exposure DOLSOP Safe Play Space Outdoor design to prevent entrapment DOLSOP Safe Play Space Outdoor design with appropriate and secure safety barriers and railings DOLSOP Safe Play Space Outdoor design of rooftop play spaces DOLSOP Safe Play Space Outdoor equipment grouped by age where possible DOLSOP Safe Play Space Outdoor equipment for toddlers not more than 0.9 m high DOLSOP Safe Play Space Outdoor equipment for preschool children not more than 1.5 m high DOLSOP Safe Play Space Outdoor equipment for school-age children not more than 2.3 m high DOLSOP Safe Play Space Outdoor ground surfacing not concrete, asphalt or hard surfaces DOLSOP Safe Play Space Revised: October 21, 2016 Page 2 of 12

3 Outdoor ground surfacing consists of protective surfacing DOLSOP Safe Play Space Outdoor ground surfacing appropriate for weather condition and materials available DOLSOP Safe Play Space Outdoor protective surfacing deeper beneath taller equipment DOLSOP Safe Play Space Outdoor 1.8 m clearance around equipment is considered safest DOLSOP Safe Play Space Outdoor depth guidelines for loose fill material protective surfacing DOLSOP Safe Play Space Outdoor protective surfacing recommended for equipment over 45 cm but less than 1.5 m DOLSOP Safe Play Space Outdoor protective surfacing checked regularly to ensure depth and adequacy DOLSOP Safe Play Space Outdoor playground surface free of standing water, and debris tripping hazards DOLSOP Safe Play Space Outdoor regular check and maintenance of equipment DOLSOP Safe Play Space Outdoor regular check for pinch, entanglement, entrapment and fall hazards DOLSOP Safe Play Space Outdoor safety considerations re: pools, trampolines and other atypical equipment DOLSOP Safe Play Space Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Staffing Manager appointed by Licensee CCALA s.7(1)(d) Manager only manages one facility CCLR s Licensee employ persons of good character & who meet standards specified in regulations CCALA s.7(1)(a) Employee documentation criminal record check CCLR s.19(1)(a) Employee documentation character references CCLR s.19(1)(b) Employee documentation resume or work history CCLR s.19(1)(c) Employee documentation diplomas, certificates or other evidence of training and skills CCLR s.19(1)(d) *** Do not Use Employee documentation immunization record status CCLR s.19(1)(f) Licensee / manager satisfied employees are of good character CCLR s.19(2)(a) Licensee / manager satisfied employees have appropriate personality, ability and temperament CCLR s.19(2)(b) Licensee / manager satisfied employees have appropriate training, experience and demonstrated skills CCLR s.19(2)(c) Employees caring for a child who requires extra support training, experience and demonstrated skills CCLR s.19(3) Educator or assistant who does not meet qualification requirements not to be employed CCLR s.19(4)(a) Responsible adult who does not meet qualification requirements not to be employed CCLR s.19(4)(b) Revised: October 21, 2016 Page 3 of 12

4 Volunteer CRC CCLR s.19(5)(a) Volunteer character references CCLR s.19(5)(b) Volunteer evidence of compliance with immunization and TB programs CCLR s.19(5)(c) Persons over the age of 12 ordinarily present good character and criminal record check CCLR s.20(1) Province s immunization and TB control programs evidence that employees continue to comply CCLR s.21(1) Each employee trained to implement fire drill, emergency plan, including noted equipment CCLR s.22(2)(a) Each employee practice implementing fire drills at least monthly CCLR s.22(2)(b) Each employee practice implementing emergency plan at least annually CCLR s.22(2)(c) Immediate access to employee with valid first aid and CPR CCLR s.23(1)(a) Immediate access to employee knowledgeable of each child s medical condition, if any CCLR s.23(1)(b) Immediate access to employee capable of effective communication with emergency personnel CCLR s.23(1)(c) Responsible adult qualifications at least 19 yrs of age CCLR s.29(a) Responsible adult qualifications able to provide care & mature guidance CCLR s.29(b) Responsible adult qualifications training of at least 20 hrs (child development, guidance, health & safety or nutrition) CCLR s.29(c) Responsible adult qualifications relevant work experience CCLR s.29(d) Mixing service types appropriate for ½ hour at beginning or end of program, if care program is other than FCC, IHM or OCC Mixing service types appropriate for ½ hour at beginning or end of program only if 8 or less children & no more than 3 are younger than 3 years old Mixing service types appropriate for ½ hour at beginning or end of program at least one educator or assistant supervising CCLR s.34(4)(a) CCLR s.34(4)(b) CCLR s.34(4)(c) FCC, IHM Notification of parent when licensee absent, replacement identified CCLR s.36(2) FCC Licensee absent more than 30 consecutive days, replacement has same qualifications, MHO approval required IHM Licensee absent more than 30 consecutive days, replacement to be a qualified educator, MHO approval required FCC, IHM Licensee absent to attend educational program relevant to child care appropriate if MHO given notice CCLR s.36(3)(a) CCLR s.36(3)(b) CCLR s.36(4) Absent employee replaced CCLR s.37(2) Replacement of employee absent for less than 30 consecutive days temporary absence CCLR s.37(3)(a) Replacement of employee absent for greater than or equal to 30 consecutive days temporary absence CCLR s.37(3)(b) Revised: October 21, 2016 Page 4 of 12

5 Replacement of employee absent for greater than or equal to 30 consecutive days due to discontinued employment Replacement of employee due to discontinued employment - within 30 days Schedule E staffing requirements must be met CCLR s.38(a) CCLR s.38(b) Vehicle transporting children driver is 19 yrs or older CCLR s.45(1)(a) Vehicle transporting children driver hold s license to operate the type of vehicle used CCLR s.45(1)(b) Vehicle transporting children at least one responsible adult not including driver when more than 7 children in a single vehicle CCLR s.45(2) Vehicle transporting children CM parent must accompany child CCLR s.45(4) Records for each employee required under s.19(1) (character and skill requirements) - current CCLR s.56(1)(b) Criminal record checks - retain for at least 5 yrs all signed original authorization forms CCLR s.60(2) Employee records retain records required under s.19(1) while the person is an employee CCLR s.60(3)(a) Criminal record checks & character references retain while person is ordinarily present on the premises CCLR s.60(3)(b) For persons no longer employed licensee to return or destroy all character references CCLR s.60(4) Outdoor equipment manufacturer s instructions followed DOLSOP Safe Play Space Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Polices & Procedures Emergency exit & fire drill system approved by fire department CCLR s.22(1)(a) Emergency plan to prepare, respond & recover from any emergency (Incl. Emerg Prep Policy) CCLR s.22(1)(b) Fire drill system prominently display CCLR s.22(3) Written polices & procedures safe release of children CCLR s.56(1)(a) Record respecting compliance with monthly fire drill and annual emergency plan practice (s. 22(b) and (c)) CCLR s.56(1)(c) Written policies & procedures care & supervision CCLR s.56(1)(d) Written policies & procedures CM to ensure parent on site and accessible CCLR s.56(1)(d.1)(i) Written policies & procedures CM in responding if parent not present or accessible CCLR s.56(1)(d.1)(ii) Written policies & procedures food & drink for children CCLR s.56(1)(e) Written policies & procedures implemented by employees CCLR s.56(2) Written prepayment agreement given at time of prepayment CCALA s *** Do not use Revised: October 21, 2016 Page 5 of 12

6 *** Do not use Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Active Play policy developed and implemented DOLSOP Active Play Active Play policy shared with parents/families DOLSOP Active Play Screen Use policy developed and implemented DOLSOP Active Play Screen Use policy shared with parents/families DOLSOP Active Play Care & Supervision Supervision by qualified staff to adequately meet the needs of each child CCLR s.34(1) Group Size children must be divided into groups, as per Schedule E CCLR s.34(2)(a) Staff to Child Ratio no less than that permitted in Schedule E CCLR s.34(2)(b) FCC or IHM other business prohibited if interferes with supervision or space CCLR s.35(2)(a) FCC or IHM other business prohibited if threatening health or safety of children CCLR s.35(2)(b) Supervision maintained at all times by qualified staff CCLR s.39(1) Second Adult immediately available if required CCLR s.39(2) Maximum hours of care other than Preschool and Occasional Child Care - no more than 13 hours per day CCLR s.40(1) Maximum hours of care Preschool 4 hours CCLR s.40(2) Maximum hours of care Occasional Child Care 8 hours CCLR s.40(3)(a) Maximum hours of care per month Occasional Child Care 40 hours within 30 days CCLR s.40(3)(b) Maximum hours of care Child Minding 5 hours CCLR s.40(4) Overnight care written notification required to MHO CCLR s.41(1) Overnight care fire detection devices and second means of exit to ground floor required on sleeping level CCLR s.41(2)(a) Overnight care meets requirements of Schedule F CCLR s.41(2)(b) Overnight care not permitted for Preschool, Occasional Child Care or Child-minding CCLR s.41(3) Sleep position child who cannot roll over without help to sleep on their back CCLR s Programming opportunities for social, emotional, physical and intellectual growth CCLR s Food and drink not to be used for reward or punishment CCLR s.48(7) Parents have reasonable access to their child while in care CCLR s.49(1) Care not provided unless parent/emergency contact readily contacted CCLR s.49(2) Revised: October 21, 2016 Page 6 of 12

7 Access not permitted reasonable steps taken to prevent access to a child if records identify such a person CCLR s Behavioural guidance appropriate to the age and development of the child CCLR s.51(1)(a) Behavioural guidance written policy provided to employees and parents CCLR s.51(1)(b) Care Plan if present, behavioural plan followed CCLR s.51(2)(a) Care Plan if restraints plan, must be administered by trained person CCLR s.51(2)(b) Actions not permitted shoving/hitting/shaking by employee or another child, confinement or physical restraint by another child CCLR s.52(1)(a) Actions not permitted confinement or physical restraint by employee unless in care plan CCLR s.52(1)(b) Actions not permitted harsh, belittling or degrading, (verbal, emotional or physical) CCLR s.52(1)(c) Actions not permitted spanking or corporal punishment CCLR s.52(1)(d) Actions not permitted separation without supervision CCLR s.52(1)(e) Actions not permitted deprivation of meals, snacks, rest or toilet CCLR s.52(1)(f) Actions not permitted emotional, physical, sexual abuse or neglect as per Reportable Incidents Schedule H CCLR s.52(2) Illness quiet and clean resting place required CCLR s.54(a) Illness close supervision required by a RA (or child s parent if CM ) CCLR s.54(b)(i)(ii) Harmful sun exposure minimized DOLSOP Safe Play Space Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Screen time 30 minutes or less DOLSOP Active Play Screen time programs < 3 hrs, screen time not in daily routine DOLSOP Active Play Screen time not for children under age 2 DOLSOP Active Play Screen time limit prolonged sitting activities DOLSOP Active Play Hygiene & Communicable Disease Control Sturdy diaper change surface outside food preparation area next to covered container for soiled clothing (excludes: Preschool and School Age care) Sturdy diaper change surface outside food preparation area next to a wash basin (excludes: Preschool and School Age care) CCLR s.14(4)(a) CCLR s.14(4)(b) Health and hygiene program practiced CCLR s.46(1) Surfaces for food preparation not used for diaper changing CCLR s.46(2) Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Revised: October 21, 2016 Page 7 of 12

8 Medication Medication administered according to parent or doctor s instructions time & amount CCLR s.53(1)(a) Medication readily accessible to employees CCLR s.53(1)(b) Medication CM not to be given unless to address significant health risk CCLR s.53(1.1)(a)(b) Medication not accessible to child unless instructed by parent CCLR s.53(2)(a) Medication not accessible to child unless due to nature of the medication child s health will be significantly at risk CCLR s.53(2)(b) Employee available and competent to administer the approved medication as per instructions or care plan CCLR s.53(3)(a) Employee available and competent to supervise the self administration of medication CCLR s.53(3)(b) Employee who supervises the self-administration of medication must document it in the care plan CCLR s.53(4) Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Nutrition & Food Services Each child has healthy food & drink according to the Canada's Food Guide CCLR s.48(1)(a) Healthy eating and nutritional habits are promoted CCLR s.48(1)(b) Food and drink care plans apply even if inconsistent with Canada Food Guide CCLR s.48(2)(a) Food and drink records or care plans must be followed CCLR s.48(2)(b) Food and drink sufficient in quantity and quality required for the developmental needs of the child age CCLR s.48(3)(a) Food and drink sufficient in quantity and quality required for the developmental needs of the child hrs in care Food and drink sufficient in quantity and quality required for the developmental needs of the child preferences and cultural background CCLR s.48(3)(b) CCLR s.48(3)(c) Propped bottle not used CCLR s.48(4)(a) Food and drink not forced CCLR s.48(4)(b) Supervision to be maintained when food and drink being consumed CCLR s.48(4)(c) Safe drinking water available CCLR s.48(5) Information on the provided food and drink available to parents CCLR s.48(6) Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Revised: October 21, 2016 Page 8 of 12

9 Program Coordinated indoor & outdoor activities designed for child development & care CCLR s.44(1)(a) Coordinated indoor & outdoor activities age & developmentally appropriate CCLR s.44(1)(b) Coordinated indoor & outdoor activities meets Schedule G CCLR s.44(1)(c) Program modified to meet needs of child who requires extra support as per care plan CCLR s.44(2)(a) Record modification of program in care plan for child who requires extra support CCLR s.44(2)(b) Outdoor play periods required daily (other than OCC or CM < 3.5 hrs) unless weather conditions make it unreasonable Outdoor play space design - space offers activities to encourage development of perception and physical skills includes active and quiet play Outdoor Education and injury prevention teach how to be safe and act responsibly, correct use of play equipment, awareness of potential hazards Outdoor Education and injury prevention teach safety promotion and injury prevention, and to remove items around neck before play on equipment Outdoor Education and injury prevention teach re: helmets and safety equipment, staff to ensure equipment is properly adjusted and worn CCLR s.44(3)(4)(5) DOLSOP Safe Play Space DOLSOP Safe Play Space DOLSOP Safe Play Space DOLSOP Safe Play Space Outdoor staff to model appropriate play DOLSOP Safe Play Space Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Outdoor active play min. 60 minutes, excluding Preschool, OCC and CM DOLSOP Active Play Outdoor active play programs < 3 hours active play plan DOLSOP Active Play Outdoor active play preschool as per length of program DOLSOP Active Play Active play activities fundamental movement skills DOLSOP Active Play Active play activities/screen time employees must model DOLSOP Active Play Records & Reporting Notification of parent or emergency contact child ill or injured (if CM notify parent on premise) CCLR s.55(1)(a)(1.1) Notification of parent or emergency contact involved in reportable incident CCLR s.55(1)(b) Notification of MHO within 24 hours child involved/may have been involved in reportable incident while in care (Schedule H) Notification of MHO within 24 hours after awareness child has reportable communicable disease as per Schedule A/B of Health Act Communicable Disease regulation CCLR s.55(2)(a) CCLR s.55(2)(b) Revised: October 21, 2016 Page 9 of 12

10 Current records log of minor accidents/illness/unexpected events not requiring medical attention and not Schedule H Written repayment agreement Licensee must keep a copy of the agreement that is given to those who prepay Written repayment agreement Licensee must keep current record of those who have received the prepayment agreement CCLR s.56(1)(f) CCLR s.56.1(2)(a) CCLR s.56.1(2)(b) Child records must be current CCLR s.57(1)(a)(b)(c) Child records name, sex, date of birth, MSP number, immunization status CCLR s.57(2)(a) Child records date of enrolment CCLR s.57(2)(b) Child records daily attendance record, include absence/arrival/departure CCLR s.57(2)(c) Child records name and phone number of parent, medical practitioner, emergency contact CCLR s.57(2)(d) Child records illness, allergy, medical disability CCLR s.57(2)(e) Child records medication amount/time of administration CCLR s.57(2)(f) Child records notification of parent/emergency contact/mho of injury or illness CCLR s.57(2)(g) Child records special instructions - in writing from parent diet, medication, participation, other matter CCLR s.57(2)(h)(i) Child records special instructions agreed to by Licensee diet, medication, participation, other matter CCLR s.57(2)(h)(ii) Child records photograph or digital image and other information to identify child CCLR s.57(2)(i) Child records person not permitted access to child CCLR s.57(2)(j) Child records date on which child stops attending CCLR s.57(2)(k) Child records CM record if no MSP number or Dr. CCLR s.57(2.1)(a) Child records CM record immunization status with as much information as is known CCLR s.57(2.1)(b) Child records CM update as soon as possible CCLR s.57(2.1)(c) Child records CM written agreements regarding parent program CCLR s.57(2.2)(a) Child records CM written agreements parent to be present on site CCLR s.57(2.2)(b) Child records CM written agreements parent immediately accessible CCLR s.57(2.2)(c) Child records CM written agreements parent to accompany child to activities off-site CCLR s.57(2.2)(d) Child records CM must be kept at the facility CCLR s.57(2.3) Child records consent to call medical practitioner or ambulance if parent not reached CCLR s.57(3)(a) Child records consent to release child to someone other than parent CCLR s.57(3)(b) Revised: October 21, 2016 Page 10 of 12

11 Care plan for each child requiring extra support, current plan relevant diagnosis by health care professionals CCLR s.58(1)(a) Care plan for each child requiring extra support, current plan course of action recommended CCLR s.58(1)(b) Care plan for each child requiring extra support, current plan resources to be made available, include adaptation of facility Care plan for each child requiring extra support, current plan resources to be made available, include modification of program CCLR s.58(1)(c)(i) CCLR s.58(1)(c)(ii) Care Plan developed in consultation with parent and any person requested by parent CCLR s.58(2)(a) Care plan reviewed at least once a year with parent and any person requested by parent CCLR s.58(2)(b) Care plan record compliance with therapeutic diet CCLR s.58(3)(a) Care plan record compliance with medication administered, include amount and time CCLR s.58(3)(b) Care plan record compliance with program modification CCLR s.58(3)(c) Care plan record compliance with behavioural guidance and effect CCLR s.58(3)(d) Care plan record compliance with any other matter agreed upon CCLR s.58(3)(e) Keep in a single location at the facility care facility records, child records, care plans CCLR s.59(a) Other records accessible upon request within a reasonable time CCLR s.59(b) Records produce on demand of MHO CCLR s.59(c) Records keep for one year - care facility records, child records, care plans CCLR s.60(1) Child records keep for two years from date of discharge CCLR s.60(5) Outdoor play space log of all inspections, maintenance and repairs DOLSOP Safe Play Space Health, safety and dignity of persons in care CCALA 7(1)(b)(i) Additional CCALA Sections Without a licence - Must not operate a facility CCALA s.5(a) Without a licence - Must not provide care in a facility CCALA s.5(b) Without a licence - Must not accommodate someone who requires care CCALA s.5(c) Adult to be licensee or manager CCALA s Health, safety and dignity of persons in care CCALA s.7(1)(b)(i) *** Do not use Revised: October 21, 2016 Page 11 of 12

12 Inspection facility open at all times, any part CCALA s.9(1)(a) Inspection financial/other records available CCALA s.9(1)(b) Inspection all matters, including operations, employees, persons in care, treatment & rehabilitation program CCALA s.9(1)(c) Inspection may make record of all matters and condition of facility CCALA s.9(1)(d) Licence must be surrendered if expired CCALA s.10(b) Licensee (other than corporation) good character CCALA s.11(2)(a)(i) Licensee (other than corporation) training, experience and other qualifications required CCALA s.11(2)(a)(ii) Licensee (other than corporation) personality, ability and temperament to maintain spirit, dignity and individuality of PICs CCALA s.11(2)(a)(iii) Licensee (other than corporation) readily available to Licensing and provide records requested CCALA s.11(2)(a)(iv) Licensee (corporation) director permanently resident in BC or prescribed province, available to respond within 24 hours CCALA s.11(2)(b)(i) Licensee (corporation) manager appointed CCALA s. 11(2)(b)(ii) Licensee (corporation) full authority delegated to manager CCALA s. 11(2)(b)(iii) Entry into BC must not bring, cause to be brought, advertise for or encourage person under 19 into BC without written approval from director, Child, Family and Community Service Act Licensee must not persuade/induce person in care to make/alter will, make gift, provide benefit, conduct financial affairs CCALA s.18(2) CCALA s.18(3)(a) Admission payment or donation other than in written contract not a condition CCALA s.18(3)(b) Power of Attorney licensee must not act CCALA s.18(3)(c) Personal representative or committee of the estate licensee must not act, unless child, parent or spouse CCALA s.18(3)(d) Representative under agreement under the Representation Agreement Act licensee must not act CCALA s.18(3)(e) *** Do not use for child care inspection reports Protection for persons who report taking action against employee or agent CCALA s.22(2) Protection for persons who report taking action against a person in care CCALA s.22(3) Revised: October 21, 2016 Page 12 of 12