NOTICE OF HEALTH & SAFETY AUDIT

Transcription

1 NOTICE OF HEALTH & SAFETY AUDIT School/Service: Dean/Director/Head of Division: Health & Safety Advisor/s Audit Date/Place/Time: The main objectives of this Audit will be to: Review the health and safety management system in your School/Service and identify strengths and weaknesses. Ensure compliance with legal standards. Assess conformity with the University's health and safety policy. Make any recommendations considered necessary to achieve adequate control over risks and improve health and safety performance. AUDIT DOCUMENTATION 1 The attached Audit Questionnaire (F.AUD1) should be completed by the Dean/Director/Head of Division assisted by the Health & Safety Advisor and other relevant staff involved in managing health and safety. Please jot down brief replies and examples where appropriate. If you would prefer a copy of F.AUD1 as a word file please contact Lynda Aubrey on extension Please complete attached form (F.AUD2) to indicate locations and types of activity conducted. 1

2 3 Please list on attached form (F.AUD3) by title only, the documents used to support your health and safety management arrangements. NB: The actual documents which have been listed on F.AUD3 should be made available for viewing on the day of the Audit. Documents (F.AUD1, 2 & 3) should be completed and returned to Keith Lloyd (University Health & Safety Officer) Winton Chambers Stoke Campus by not later than: The information you provide will enable the Audit Team to have constructive discussions on the health and safety issues identified in the questionnaire. The questionnaire will not be marked or scored in any way. AUDIT TEAM Keith Lloyd (Chairperson) (University Health & Safety Officer) (Independent Member) (TU Representation) AUDIT ARRANGEMENTS First phase will comprise of around the table management discussions with the Dean/Director/Head of Division/Health & Safety Advisors/Line Managers and other relevant staff involved in managing health and safety. Second phase will comprise a tour/inspection of the School/Service facilities. Please have sufficient copies of all the completed documentation and distribute to those members of staff representing your School/Service on this Audit. The University Health & Safety Officer will distribute relevant copies of the documentation to the Audit Team only. KEITH LLOYD UNIVERSITY HEALTH & SAFETY OFFICER Copy: Audit Team 2

3 AUDIT QUESTIONNAIRE Stoke Stafford School/Service: Prepared By: Signed: Dated: This questionnaire will not be marked or scored in any way. NB: Return completed questionnaire to Keith Lloyd University Health & Safety Officer Winton Chambers Stoke Campus by not later than 1.0 POLICY 1.1 Is there a written health and safety policy specifically for your School? (ie not the University's policy). 1.2 Does the policy say: Please tick yes no Who is responsible for health and safety How hazards are identified Risks assessed and controlled How checks are made and health and safety Needs identified and provided 1.3 How do you make staff and students aware of the requirements of health and safety policies and procedures? 1

4 1.4 Do the policies influence the way work is done eg the way people are selected for tasks, the way equipment and materials are purchased and used. 1.5 How are you held accountable for health and safety management and to whom? 2.0 ORGANISING 2.1 CONTROL (a) Do you set health and safety objectives for your staff? Please give examples. (b) Do you measure whether these objectives have been met? If so how? (c) Do job descriptions include health and safety elements relevant to the post? 2

5 (d) Is there a disciplinary procedure? Is it used for health and safety matters? 2.2 CO-OPERATION (a) Is there a school/service health and safety group? Please attach latest minutes/action points. (b) How are staff able to discuss health and safety matters with management? (c) Do you have written procedures for ensuring that people cooperate on health and safety matters eg: staff, students, contractors visitors? 2.3 COMMUNICATION (a) How do you obtain general information on health and safety and information relating to specific topics eg: electrical safety, hazardous substances, discipline specific hazards. 3

6 (b) How are health and safety matters drawn to the attention of staff eg: departmental rules, poster, newsletters, information sheets, team briefing? 2.4 COMPETENCE (a) How do you identify staff safety training needs? (b) How is health and safety training provided? (c) What induction arrangements exist? Do they include health and safety? (d) Do you identify refresher training needs? How? 4

7 (e) Do health and safety instruction and training arrangements cover people changing jobs, new equipment or work procedures? (f) Do health and safety training arrangements cover temporary staff? 3.0 PLANNING AND IMPLEMENTING 3.1 What are the hazards in the area that you manage? Examples: Please tick COSHH - Chemicals - Biological Agents - Carcinogens Manual Handling Lead Legionella Display Screen Equipment Ladders Work Placements Gas Cylinders Corrosive Substances Noise Fieldwork Liquid Petroleum Gas Physiological Experiments Pressure Systems 5

8 LIST ANY OTHER HAZARDS BELOW 3.2 Have health and safety objectives been set and Risk Assessments been carried out? 3.3 Is there a plan of action which states what needs to be done to meet these standards, by whom and by when? 6

9 3.4 How are higher risk activities identified, assessed and controlled? 4.0 MEASURING PERFORMANCE 4.1 How do you know if you are meeting your own health and safety standards and those for complying with health and safety law eg: workplace inspections, plant/equipment checks, air sampling, health checks? 4.2 Do you use inspection checklists? Have people been trained in their use and the relevant standards against which checks can be made? 7

10 4.3 How are defects reported, to whom and how are things put right? What check is made to confirm that matters have been actioned? 4.4 Is there an accident/ill health/near miss reporting system? Does it apply to staff, students, visitors, contractors? 4.5 Are all incidents investigated? By whom? 4.6 Do you monitor the information? Does it have to be passed up the management line? 4.7 How do you learn from accidents, illness and near miss incidents eg: discuss at appropriate meetings. 8

11 4.8 Do you identify actions necessary to prevent a further incident? 4.9 COMPLETE THIS SECTION IF APPLICABLE Outline current supervisory practise for: (a) Undergraduate class (b) Undergraduate project work (c) Post graduate independent research 9

12 5.0 REVIEW AND AUDIT 5.1 How do you review your policies and procedures to make sure they remain up to date? 5.2 Have such reviews led you to change anything for health and safety reasons eg: buy new equipment, changing the way things are done? 5.3 Do you have to forward health and safety information eg: accident statistics/reports, inspection reports to more senior management? Has this affected or led to any changes in procedures within your School/Service? 5.4 Has your School had a health and safety audit? By whom? How did the findings affect how you manage health and safety? 10

13 F.AUD2 HEALTH & SAFETY AUDIT INFORMATION SHEET Stoke Stafford School/Service:. Prepared By:.. Signed: Dated:.. Room No Lab No Workshop No Building Type Of Activity Please return completed form to Keith Lloyd University Health & Safety Officer Winton Chambers Stoke Campus by not later than.

14 F.AUD3 HEALTH & SAFETY AUDIT DOCUMENTATION SHEET Stoke Stafford School/Service:. Prepared By:.. Signed: Dated:.. Please list (by title only) the documents in use which support your health and safety management arrangements. Examples of such documentation may include: Risk Assessment - COSHH, Manual Handling, VDU and others Local Rules/Procedures Equipment Test Certificates Portable Electrical Appliance Test Records Health Check Records Workplace Inspection Check Lists Field Trip Documentation LEV/Fume Cupboard Test Records Training Records eg Induction Documentation Titles (Please Complete) The actual documents to which this list refers should be made available for viewing on the day of the Audit. Please return to Keith Lloyd University Health & Safety Officer Winton Chambers Stoke Campus by not later than.. continue over page

15 F.AUD3/CONTINUATION SHEET Documentation Titles (Please Complete) The actual documents to which this refers should be made available for viewing on the day of the Audit. Please return to Keith Lloyd University Health & Safety Officer Winton Chambers Stoke Campus by not later than..