CS 5014: Research Methods in Computer Science
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1 Computer Science Clifford A. Shaffer Department of Computer Science Virginia Tech Blacksburg, Virginia Fall 2010 Copyright c 2010 by Clifford A. Shaffer Computer Science Fall / 113
2 Who Funds Grant Proposals? (1) The Government: Classic technical research proposal Equipment or programmatic support Consulting or procurement contract for industry Charitable/community organization support Industry: Classic techical research proposal Equipment donation Charitable/community organization sponsorship Computer Science Fall / 113
3 Who Funds Grant Proposals? (2) Foundations: Highly targetted research Programmatic support Charitable/community organization support Internal Proposals: University, industry, government Technical research Computer Science Fall / 113
4 How Proposals are Reviewed (1) Who does reviewing depends on the funder Foundation: Board of directors Industry: Employees Some federal agencies: Agency employees or professional handlers Classic proposal solicitiation with lots of external peer reviewers Computer Science Fall / 113
5 How Proposals are Reviewed (1) Who does reviewing depends on the funder Foundation: Board of directors Industry: Employees Some federal agencies: Agency employees or professional handlers Classic proposal solicitiation with lots of external peer reviewers Many of the same issues in place as with paper reviews Too big a pile, too short a time Obey format requirements!!!!! Make life easy for reviewers, don t become a target They might not be technical experts Computer Science Fall / 113
6 How Proposals are Reviewed (2) Typical process: Reviewers catagorize into bins (excellent, poor) Reviewer panel might synthesize individual reviews Admistrator makes final decision based in large measure on bin scores of reviewer aggregate Computer Science Fall / 113
7 Warning: Evaluation (of proposals, papers, applications, exams) is never an exact science. There s a lot of luck and randomness in the process. For any binary decision from a pile of objects, there s always three categories: Definate yes, grey area, definate no. Computer Science Fall / 113 How Proposals are Reviewed (2) Typical process: Reviewers catagorize into bins (excellent, poor) Reviewer panel might synthesize individual reviews Admistrator makes final decision based in large measure on bin scores of reviewer aggregate
8 Writing the Proposal Balancing act between your goals and the funder s goals Two fundamental approaches: Write to the solicitation Find a solicitation that matches your funding goal Computer Science Fall / 113
9 Writing the Proposal Balancing act between your goals and the funder s goals Two fundamental approaches: Write to the solicitation Find a solicitation that matches your funding goal Q: Why should anyone give you money? Computer Science Fall / 113
10 Writing the Proposal Balancing act between your goals and the funder s goals Two fundamental approaches: Write to the solicitation Find a solicitation that matches your funding goal Q: Why should anyone give you money? A: Because you fulfill their goal better than the competition. You must focus heavily on the funder s goals Computer Science Fall / 113
11 Strategies for Success (1) [Taken from VT Research Division pages] Know the funder! Contact before and during the proposal writing process can increase your chances of success by as much as 300%. Try to find out about general trends and any new areas of interest. Computer Science Fall / 113
12 Strategies for Success (1) [Taken from VT Research Division pages] Know the funder! Contact before and during the proposal writing process can increase your chances of success by as much as 300%. Try to find out about general trends and any new areas of interest. Preview successful applications from grant seekers with projects similar to your own. You ll get good ideas and an understanding of the competition. Computer Science Fall / 113
13 Be clear about your goals before you begin the application process. Draw up a plan that outlines your project goals for at least the next five years. Computer Science Fall / 113 Strategies for Success (1) [Taken from VT Research Division pages] Know the funder! Contact before and during the proposal writing process can increase your chances of success by as much as 300%. Try to find out about general trends and any new areas of interest. Preview successful applications from grant seekers with projects similar to your own. You ll get good ideas and an understanding of the competition.
14 Strategies for Success (2) Research your potential funders thoroughly and apply what you learn. "Fitting" your proposal into their program by ignoring their guidelines just won t work. Computer Science Fall / 113
15 Strategies for Success (2) Research your potential funders thoroughly and apply what you learn. "Fitting" your proposal into their program by ignoring their guidelines just won t work. Your original contact letter to a foundation or corporation is important. Make it as strong and to-the-point as possible. Computer Science Fall / 113
16 Strategies for Success (2) Research your potential funders thoroughly and apply what you learn. "Fitting" your proposal into their program by ignoring their guidelines just won t work. Your original contact letter to a foundation or corporation is important. Make it as strong and to-the-point as possible. If possible have program officials review a 3-5 page summary of your proposal. You ll learn if you re on the right track, and may save some time in the long run. Computer Science Fall / 113
17 Read and follow the instructions. Especially with federal agencies, not following the rules exactly can ruin your chances, even if your proposal is a brilliant one. Computer Science Fall / 113 Strategies for Success (2) Research your potential funders thoroughly and apply what you learn. "Fitting" your proposal into their program by ignoring their guidelines just won t work. Your original contact letter to a foundation or corporation is important. Make it as strong and to-the-point as possible. If possible have program officials review a 3-5 page summary of your proposal. You ll learn if you re on the right track, and may save some time in the long run.
18 Strategies for Success (3) Prove the existence of the problem you propose to solve with data, statistics, case studies. Computer Science Fall / 113
19 Strategies for Success (3) Prove the existence of the problem you propose to solve with data, statistics, case studies. Keep it simple! A successful proposal is clear, factual, supportable, and professional. Computer Science Fall / 113
20 Strategies for Success (3) Prove the existence of the problem you propose to solve with data, statistics, case studies. Keep it simple! A successful proposal is clear, factual, supportable, and professional. Get straight to the point- don t waste time or words Computer Science Fall / 113
21 Strategies for Success (3) Prove the existence of the problem you propose to solve with data, statistics, case studies. Keep it simple! A successful proposal is clear, factual, supportable, and professional. Get straight to the point- don t waste time or words Don t rush writing the proposal- take your time and get it right. Give yourself enough time to prepare the application properly and still meet the deadlines. If you don t have time to do it right, don t apply at all. Computer Science Fall / 113
22 Strategies for Success (4) Marketing is important. Look professional, involve key community figures when you can, and be sure your organization will appeal to the funder. Computer Science Fall / 113
23 Strategies for Success (4) Marketing is important. Look professional, involve key community figures when you can, and be sure your organization will appeal to the funder. Management skills and experience will show the funder that you have the potential for success. Computer Science Fall / 113
24 Strategies for Success (4) Marketing is important. Look professional, involve key community figures when you can, and be sure your organization will appeal to the funder. Management skills and experience will show the funder that you have the potential for success. Have clear performance standards. Outline measurement indicators and determine result areas. A strong proposal proves that it is likely to achieve its goals. Computer Science Fall / 113
25 Many funders like applications involving more than one organization. More likely to be convincing if the group has a standing relationship prior to writing the proposal. Computer Science Fall / 113 Strategies for Success (4) Marketing is important. Look professional, involve key community figures when you can, and be sure your organization will appeal to the funder. Management skills and experience will show the funder that you have the potential for success. Have clear performance standards. Outline measurement indicators and determine result areas. A strong proposal proves that it is likely to achieve its goals.
26 Strategies for Success (5) Know your budget! It should: be presented separately from the application, be realistic, reflect your needs, and all the figures should be correct. Keeping a record of how your costs were determined is also important. Don t make yourself a liar Samauri Sword metaphor Be careful of commitments in budget re-negotiations Computer Science Fall / 113
27 Strategies for Success (5) Know your budget! It should: be presented separately from the application, be realistic, reflect your needs, and all the figures should be correct. Keeping a record of how your costs were determined is also important. Don t make yourself a liar Samauri Sword metaphor Be careful of commitments in budget re-negotiations Keep all standard information (resumes, community statistics) in files that can be constantly updated. This saves time and allows you to concentrate on the real content of your proposal. Computer Science Fall / 113
28 Strategies for Success (6) Some writing hints: Follow the funder s preferred format, if there is one Avoid jargon Open every section with a strong, clear sentence Make your proposal interesting to read Computer Science Fall / 113
29 Strategies for Success (7) If you don t succeed with your proposal, try to learn from the experience. Never argue with the officials or grant reviewers. Instead, ask them where you may have gone wrong, and whether they think you should try submitting again. Review your proposal carefully and try to identify areas that could be improved. If its a good idea, improve the propsal and try again. Many (eventually) successful proposals do not get funded the first time. Computer Science Fall / 113
30 Research Funding Trends Interdisciplinary is in Probably healthy The best problems are real ones The best work is usually at the interface of different fields Big is in Not necessarily healthy Easier to administer than individual grants Targeted research is in Only as healthy as the judgment of those doing the targeting Computer Science Fall / 113
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