grantee orientation Winter

Transcription

1 grantee orientation Winter

2 Learning objectives Understand the Grant Contract and the terms and conditions of grants Understand the expectations of Seed and Ontario150 grantees Understand what to expect for Final Reports Understand what to do when things get off track

3 what happens when your application is approved? 1. Grant Contract 2. Grant Recognition 3. Managing the Grant 4. Reporting on the Grant

4 Signed and sealed the grant contract The Grant Contract is a legally binding contract. It includes: OTF Terms and Conditions associated with your grant Schedule A, containing details of your grant Declaration of Understanding Authorizing Signatures page

5 Signed and sealed the grant contract Next Steps

6 Knowing what s expected of you the schedule a Schedule A contains important details about your grant, including the following: o The approved grant amount and term o The name of the Program Manager monitoring your grant o The particulars about your grant o The Priority Outcome related to your grant o The Grant Result, and where relevant, the Metrics you ve agreed to achieve o The approved grant budget o The Payment and Reporting schedule

7 Knowing where we stand terms and conditions Certain terms and conditions apply to every OTF grant, including: Use of Grant Funds Maintaining Eligibility Status Payment of Grant Funds Mandatory Orientation Session Grant Results and Metrics Reporting and Grant Monitoring Records Advocacy Recognition of the Foundation s Funding Evaluation and Audit Applicable Laws Insurance Indemnity Termination Acquisition of Goods & Services; Distribution of Assets Entire Agreement Modification and Waiver Acknowledgement Capital Grants (for grants with capital component only) No partnership or Joint Venture Non-Assignability Reliance by Foundation Severability of Provisions

8 Declaration of understanding Attend orientation Understand roles and responsibilities Read and understand the Grant Contract Provide accurate bank account details Documentation for capital grants OTF Reallocation of Grant Funds Policy Understand tracking and reporting requirements

9 keeping in touch Engagement and reporting We want to hear from you if you run into issues during your grant, so we ask you to keep in touch by: Completing this Orientation webinar before signing back your Grant Contract Completing and submitting Reports online Engaging with the Program Manager monitoring your grant

10 keeping in touch Engagement and reporting Seed Ontario150 Capital Mandatory Orientation Required Required Frequency of Reporting Once (Project Completion) Once (Project Completion) Progress Reports N/A N/A Final Report Final Report (questions and financial reporting) Final Report (questions and financial reporting) Frequency of Engagement As required by grantee or staff As required by grantee or staff Site Visits As required As required

11 Reporting on grants We want to hear about: The success of your project The challenges you faced How the funds were spent How you recognized OTF INVESTMENT STREAM REPORT AT THE END OF Seed The grant Ontario150 The grant

12 Quality Assurance OTF may audit your grant The Grantee Compliance Audit asks: 1. Did the grantee achieve the outcome and/or metric as reported to OTF? 2. Were the grant funds spent on items and services according to the approved Grant budget (or as amended)?

13 The last resort rescinding a grant When nothing can be done to keep a grant on track, it may be rescinded, either at the grantee s request, or ours.

14 The last resort rescinding a grant OTF may rescind a grant if: A grantee fails to observe, or uses grant funds for purposes that are contrary to OTF s policies, program guidelines or Grant Contract A grantee is unable to achieve the grant s outcomes The grant is not completed within the timelines specified in the Grant Contract Circumstances prevail that seriously jeopardize the successful completion of the grant or management of grant funds Grant funds have been misappropriated

15 Going public recognizing OTF grants Grantees are asked to share the good news widely by: o Holding a recognition or other public event o Including the OTF logo on their website and in any materials related to the project (Seed) o Including a joint Ontario150 and OTF logo on their website and in any materials related to the project (Ontario150) o Acknowledging the funding online and in print o Talking about the grant on social media o Displaying your plaque in a public area o Contacting an OTF Public Relations Associate for help and advice

16 Questions?

17 Support Centre: