OFFICIAL NOTICE AND AGENDA-of a meeting of the County Board, Committee, Agency, Corporation or Sub-Unit thereof MARATHON COUNTY, WISCONSIN

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1 OFFICIAL NOTICE AND AGENDA-of a meeting of the County Board, Committee, Agency, Corporation or Sub-Unit thereof MARATHON COUNTY, WISCONSIN MARATHON COUNTY HUMAN RESOURCES, FINANCE & PROPERTY COMMITTEE MEETING AMENDED AGENDA Date & Time of Meeting: Monday, November 7, 2016; 3:00 p.m. Meeting Location: Courthouse Assembly Room, 500 Forest Street, Wausau, WI Members: Bill Miller, Chair; Craig McEwen, Vice-Chair; Tim Buttke, John Durham, Kurt Gibbs, John Robinson, E.J. Stark Marathon County Mission Statement: Marathon County Government serves people by leading, coordinating, and providing county, regional, and statewide initiatives. It directly, or in cooperation with other public and private partners, provides services and creates opportunities that make Marathon County and the surrounding area a preferred place to live, work, visit, and do business. (Last updated: 12/20/05) Human Resources, Finance & Property Committee Mission/Purpose: Provide leadership for the implementation of the County Strategic Plan, monitoring outcomes, reviewing and recommending to the County Board policies related to the human resources initiatives, finance and property of the County. 1. Call to Order-Meeting called to order by Chairman Miller at 3:00 p.m., the agenda being duly signed and posted. A. Please silence your cellphones. 2. Public Comment Period -- Not to Exceed 15 Minutes 3. Approval of Minutes From the October 17, 2016 Human Resources & Finance Committee Meeting 4. Policy Issues Discussion and Committee Determination and Approval A. Discussion and Possible Action-Tax Deed Land Sales, Possible Taking of Property and Changes to Tax Deed Parcels owned by the County: a. Tax Deed Sale B. Request for Computerized Maintenance Management System (CMMS) for Facilities and Capital Management- Postponed from October 10 th Meeting Michael Lotter C. Update on the Workers Compensation Third Party Administrator Sharon Hernandez D. Approval of Claims October 2016-Kristi Kordus E. Status of Regional or Intergovernmental Organizations with which Marathon County Associates Scott Corbett F. Policy on the Naming Rights of County Buildings and Properties-Scott Corbett 5. Policy Issues Discussion and Committee Determination to the County Board for its Consideration A Interdepartmental Transfers B. Approval Transfer of Land from County Highway to the Town of Rib Mountain-Dog Park James Griesbach 6. Educational Presentations/Outcome Monitoring Reports-No Action to be Taken on these items A Budget- Request for information on Support for Other Agencies 7. Announcements: Next Meeting Date--Monday, November 21, 2016; 3:00 pm 8. Adjourn Any person planning to attend this meeting who needs some type of special accommodation in order to participate should call the County Clerk s Office at or infomarathon@mail.co.marathon.wi.us one business day before the meeting. SIGNED /s/bill Miller Presiding Officer or Designee Faxed to: Wausau Daily Herald Faxed to: Record Review Faxed to: Marshfield News NOTICE POSTED AT THE COURTHOUSE Faxed to: City Pages By/Date/Time: K Kordus 11/4/16 2:35 pm Faxed by/time: K Kordus 11/4/16 2:35 pm

2 HUMAN RESOURCES AND FINANCE COMMITTEE MINUTES Monday, October 17, 2016 Courthouse Assembly Room 3:00 pm 500 Forest Street, Wausau, WI Members: Bill Miller, Chair; Craig McEwen, Vice-Chair; Tim Buttke, John Durham, Kurt Gibbs, John Robinson, E.J. Stark Others: Kristi Kordus, Alicia Richmond, Deana Jankowsky, Brad Karger, Scott Corbett, Gerry Klein, Brenda Glodowski, Shelia Zblewski, Michael Lotter 1. Call to Order-Meeting called to order by Chairman Miller at 3:00 p.m., the agenda being duly signed and posted. a. Please silence your cellphones 2. Public Comment Period-not to exceed 15 minutes-none 3. Approval of Minutes for October 10, 2016 meeting Motion to approve the minutes from October 10, 2016 Motion by Durham and seconded Stark by to approve the minutes, vote unanimous 4. Policy Issues Discussion and Committee Determination and Approval: A. Discussion and Possible Action-Tax Deed Land Sales, Possible Taking of Property and Changes to Tax Deed Parcels owned by the County 1. Tax Deed Sale-None 5. Policy Issues Discussion and Committee Determination to the County Board for its Consideration A. Discussion and Possible Action- Review, Modify and Approval to Move the 2017 County Budget, including the 2017 CIP, to the County Board for Action (Karger/Kordus) Motion by Robinson and second by Buttke to adopt the 2017 Budget Motion by Gibbs and second by Buttke to amend the 2017 budget to increase the expenditure in the 2017 budget to include $79,500 in for the 2017 CIP Cayenta upgrade and the amount of $43,250 in for the 2017 CIP Omnicast upgrade and decrease the amount of $122,750 in the 2017 Contingency Fund account , vote unanimous Motion by Gibbs and seconded Stark to increasing the Corporation Counsel s budget by $11,485 to increase the part time Assistant Corporation Counsel s position from.50 FTE to.75fte and decrease Improvements-legal fees by $10, and $1,485 in Organizational Excellence-Training , vote unanimous. Duncanson provided the committee with an amendment that added a new position for the Parks Department with the net tax levy coming from the contingency fund. Durham-suggested that funding come from the funding for McDevco. McDevco is supported by the County at $180,000 a year. Gibbs, I see the request for the CIP amendments since is one time funding and the other part time position comes from an internal shift in the cost within operations. This is a long term increase to the base of the Parks Department budget. Gibbs there are other position that ranked higher and we have information from Bill on the Parks department but we do not have information on the other positions that could change the rank and I cannot support a position that is funded from the Contingency Fund. We need to do a better job of determining the cost and revenues for recreational programs. Robinson, I am not sure I am sold on the position needing to be a supervisor. I think we can look to see if there is a better fit. Maybe we can look at ways to drive some of these revenues. Motion by Durham and seconded by Robinson to amend the 2017 to add the new position (50 % County/50% City) to the Parks Department budget and reduce the Contingency Fund by $31,670. Ayes 1, Nays 4 motion failed. Gibbs seconded by Robinson motion to forward the 2017 budget to the full county board of its consideration, vote on the 2017 budget as amended; vote unanimous. B. Discussion and Possible Action-Amend Resolution 2017 Budget and Property Tax Levy (Kordus)-Already approved on October 10, 2016 C. Discussion and Possible Action-Amend the 2016 CIP-North Central HealthCare Wireless Access Point Project for $55,000(Klein) Klein discussed that Mount View needs to upgrade the wireless access points in the nursing home. Motion by Robinson and second by Gibbs to approve the project, vote unanimous.

3 HUMAN RESOURCES AND FINANCE COMMITTEE MINUTES Monday, October 17, 2016 Page 2 D. Discussion and Possible Action-Amend the 2016 Highway Budget to Transfer from Highway Fund Balance the funds for Right of Way ($430,000)and Engineering County Hwy N ($55,000) and K ($50,000) and Fund Right of Way for Highway for all corridors (Griesbach/Kordus) Motion by Stark and second Robinson by to approve the transfer, vote unanimous E. Discussion and Possible Action-Create Section of the General Code of Ordinances: To Establish a Procedures for Procurement of Outside Professional Attorney Services (Corbett) Motion by Robinson and second Stark to approve the Section of the General Code of Ordinances: To Establish a Procedures for Procurement of outside Professional Attorney Services language and move to County Board for adoption, vote unanimous. Corbett-This is an Ordinance that is outside of Rules Review as it is an part of the Procurement Ordinance and should go to the HR/Finance Committee. This is complementary to the Rules Review work. F. Discussion and Possible Action-Resolution Authorizing the Borrowing of Not to Exceed $3,180,000 and Providing for the Issuance and Sale of General Obligation Promissory Notes, Series 2016 (Kordus) Motion by Gibbs and second by Buttke to approve the Resolution, Vote unanimous 6. Announcements-Next meeting date-monday, November 7, :00 pm Items for the next meeting: Outside activities issue and intergovernmental organizations 7. Adjourn-Motion by Buttke and seconded by Robinson at 4:00 pm, vote unanimous

4 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: FACILITIES & CAPITAL MGMT BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Reimbursement from NCHC 30,000 Exp Decr Rev Incr County replace Card Access 33,760 Exp Decr Rev Incr NCHCC Joint Comm Repairs 55,000 Exp Decr Rev Incr NCHCC Sound Proof Outpatient 140 Exp Decr Rev Incr NCHCC Replace trees 10,000 Exp Decr Rev Incr NCHCC Main Campus Safety 40,000 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr Other Cap Equip Maint 168,900 Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): Type Your Department Head s Name Here Date: Click here to enter date. Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

5 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) The Facilities and Capital Maintenance Department would like to purchase a Comptuerized Maintenance Management System (CMMS) 2. Provide a brief (2 3 sentences) description of what this program does. CMMS will manage capital items and schedule and documents maintenance schedules for the County s buidlings and equipment including the North Central Healthcare Center 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

6 MEMORANDUM TO: FROM: Human Resources, Finance and Property Committee Scott M. Corbett, Corporation Counsel DATE: September 12, 2016 RE: Status of Regional or Intergovernmental Organizations with which Marathon County Associates You have asked me for review the status of different regional and intergovernmental organizations with which Marathon County associates. I. Status Report When the employees of the organization are employees of Marathon County, they carry with them, Medical, Dental, WRS Retirement, Short term Income Continuation, Liability and Workers Comp. Ins. 1. Airport. Airport employees are employees of Marathon County. Their status is not set forth in the , Wis. Stats., Agreement. Research has disclosed that airport employee status was adopted via budget resolutions in The airport does not currently receive tax levy and is supported in full by user fees. The airport has separate aeronautical liability insurance. Marathon County provides Property insurance. 2. Library. Marathon County Public Library System employees are considered employees of Marathon County. Library board powers are established under Wis. Stats., Said statute gives the library board exclusive control regarding employees, job duties and compensation. Nevertheless, pursuant to the same statute, compensation and any and all claims are paid through the finance

7 authority of the political subdivision (i.e. Marathon County) which has established the library. Marathon County is required to pay all claims for acts or omissions of the library board. Therefore, by statute, the county is required to underwrite the library. In 2012, the library board and the county have entered into specific agreements regarding providing of employee resources services as well as compliance with Marathon County personnel policies. 3. North Central Health Care Center. Except as provided below, employees of North Central Health Care Center are not Marathon County employees. The , Wis. Stats., Agreement establishing North Central Health Care Center s governing board makes the governing board responsible for all personnel policies relating to salaries of employees. The North Central Health Care Center CEO is responsible for making recommendations regarding personnel policies to the board. Maintenance at NCHC is now provided by Marathon County Facilities and Capital Management (Marathon County Employees). Marathon County provides Property Insurance for the facility. 4. Aging Disability Resource Center of Central Wisconsin. Employees of the ADRC CW are employees of Marathon County. This relationship is specifically set forth in Par of the , Wis. Stats., Agreement. All employees of ADRC CW shall be considered employees of Marathon County. The director reports the ADRC CW Board. 5. Community Care of Central Wisconsin. CCCW employees are not Marathon County employees. CCCW was created in 2008 pursuant to Wis. Stats Said statute indicates that the community care program may employ its own staff to administer an authorized long term care district. The statute permits the board to participate in benefits with another governmental entity. Community Care has chosen not to participate with Marathon County.

8 6. City County Information Technology Commission. CCIT employees are not considered to be Marathon County employees. The , Wis. Stats., Agreement indicates that the Commission shall set salaries of personnel employed and purchase public liability as well as other insurance necessary. However, CCIT has elected to participate with Marathon County in income continuation insurance. But CCIT is not on the County s health or dental plan or Worker s Comp. 7. City County Parks and Recreation Dept. Parks and Rec. are Marathon County Employees. This joint enterprise with the City of Wausau began circa 1920, which predates 66.30, Wis. Stats., which was the predecessor of , Wis. Stats., current law regarding intergovernmental agreements. The City is charged the direct operating expenses that the Parks Dept. incurs on behalf of City Parks. 8. Children With Disabilities Education Board. Special Ed. Dept. employees are not considered Marathon County employees. The Board and its employees were, at one time, a full fledged department of the county under , Wis. Stats. However, on Nov. 14, 1985, the County Board passed a resolution transferring tax support from the county to local school districts served by the Dept. Spec. Ed. Until 2014, Marathon County was the owner and property insurer of the building where services were based. In 2014, the building was transferred to Edgar Public School District. Employees continue to be covered by WRS Retirement and WRS Life Insurance and Workers Comp. through the county, because of the county s continuing policy to provide support. All other costs are borne by the districts. Budgets are approved by the county rather than piecemeal by the individual districts. II. Issues going forward for further consideration:

9 1. Services Fiscal Legal HR Maintenance IT 2. Insurance General Comprehensive Liability Professional Liability Umbrella Automotive Aircraft Use Worker s Compensation EPLI Employment Policies Liability Errors and Omissions Health/Dental Plan Design Claims Property Insurance Fire, General Casualty Construction Builder s Risk Event Insurance/Specialty 3. Indemnification = Contractual shifting of the risk of liability Negligence Intentional Acts Everything Public Records Defense 4. Limitations of Liability No Consequential Damages Chapter 893, Wis. Stats., Governmental Tort Claims 5. Waiver of Subrogation Prevents the Insurers from suing the partners to the agreement 6. Procurement 7. Tax ID Number 8. Audit Provisions SMC:pgs

10 POLICY FOR THE NAMING, DEDICATION, AND SPONSORSHIP OF MARATHON COUNTY FACILITIES, ROOMS, AND OPEN SPACES PURPOSE This Policy establishes a process and criteria for the consideration of requests by interested parties for the naming or renaming of County facilities, rooms, or open spaces, except relating to parks and recreation facilities. It is also the purpose of this policy to establish a procedure for acceptance of donations and sponsorships that carry with them a request for recognition. This Policy does not imply that all facilities, rooms, and open spaces will be named for an individual, group, or organization, the Policy simply puts a process in place by which naming may occur. APPLICATION Parks and Recreation Facilities Excepted. Parks and recreation facilities are those facilities that fall under the purview of the Marathon County Park Commission as described under Chapter 19 of the Marathon County General Code of Ordinances and Chapter 27, Wis. Stats. All decisions with respect to the naming or renaming and/or the acceptance of donations and sponsorships with respect to new or existing Parks and Recreational Facilities will be at the sole discretion of the Marathon County Park Commission. POLICY STATEMENT In general, County facilities, rooms or open spaces may be named in honor of a deserving or outstanding individual, group, or organization. In selecting such individuals, groups, or organizations, the criteria specified in Section II of this Policy shall be followed. Names of individuals, civic, fraternal, veterans, or other groups who have donated land, money property, or equipment to the County may be considered for area dedication under the provisions of Section III of this Policy, entitled Donations and Sponsorships. Plaques or other appropriate types of markers may be used when a facility, room, or open space is named or renamed. Memorials depicting an individual s, groups, or organization s accomplishments may be marked with plaques. Because such markers are prone to vandalism and require maintenance, plaques, markers, and memorials should be used sparingly. All plaques, markers, and memorials are subject to the same naming criteria set forth herein. The cost of plaques, monuments, and replacement

11 signs resulting form, or done in conjunction with the dedication or commemorative naming/renaming of a facility, room, or open space may (will) be borne by the individual, group, or organization requesting the name. The type, size, font, and placement of plaques, monuments and signs installed or placed at County facilities shall be at the sole discretion of the County. Plaques, benches, trees, and other donated objects are not intended to be an official gathering space. The following names should be avoided: Cumbersome, corrupted, or modified names, profane, discriminatory or derogatory names relating to age, race religion, creed, national origin, sex, color, marital status, disability, sexual orientation, political affiliation or other similar categories. Names that cause confusion due to duplication or that sound too similar to existing named locations within the County or the surrounding region. Only one facility, room or open space may be named in honor of an individual. Names of companies whose business is substantially derived from the sale of alcohol, tobacco, firearms, adult entertainment and/or other practices considered unsuitable or inappropriate for children. Names of appointed or elected local officials currently in office or current County employees. The re use of former facility names other than for a reconstruction of the same facility in the same location. Names that would result in the overt commercialization of County facilities. Named facilities, rooms, or open spaces should only be renamed in exceptional circumstances. It is recommended that efforts to change a name be subject to the most critical examination so as not to diminish the original justification for the name or discredit the value of the prior contributors or his/her family. Facilities named by deed restriction or other legally binding obligation cannot be considered for renaming unless permitted by the deed or other restriction. Renaming a facility, room, or open space, however, is appropriate when: The criteria set forth in Section II of this Policy are met; There is a valid reason for renaming the facility, room, or open space; and An appropriate level of community support exists.. I. Process for the Naming/Renaming of County Facilities, Rooms or Open Spaces, Other than Park and Recreation Facilities The process for naming or renaming a County facility, room or open space will be as follows: A. Application. A request to name or rename a County facility, room or open space may be initiated by one (1) or more County resident(s), business owner(s), property owner(s), or County

12 staff using the Commemorative Dedication, Naming, and Donor Application ( Application ), which will be submitted to the Marathon County Clerk s Office. The Application should include a full description of any donation or sponsorship offered. The Application should also include letters of support, articles, and other evidence demonstrating broad based community support of the Application, if any exist. B. Contents of Application. The Application shall identify the County facility, room, or open space, state the reason(s) for the proposed name or name change, and specify the proposed name(s) if any. If the proposed name is that of a group, organization, association, company, or business, the background information shall include information regarding applicant s purpose, mission, and community involvement supporting the sponsorship request. If the proposed name is that of an individual, the background information shall include information demonstrating the individual s good character, personal achievements, contributions to the community, and/or efforts towards enrichment of the County or its residents. C. Review of Application by Director. The County Clerk shall forward the Application to the appropriate County department Director. The Director shall review the Application and determine if it is consistent with this Policy and any other County policies, rules, or regulations. The department director may propose alternate names. Once approved by the director, any names must also be approved by the County Administrator. D. Incomplete or Inconsistent Application. Applications that are determined by the appropriate County department Director to be incomplete, without sufficient support, or that are otherwise inconsistent with this Policy and any other County policies, rules, or regulations will be returned to the applicant together with a written explanation for the return. The applicant may resubmit the Application at any time with new or additional information to correct the insufficiencies identified by the Director. E. Value of Donation or Sponsorship. If the Application includes an offered donation or sponsorship, see Section III, below for acceptance criteria and authority. F. Review by Committee. If the Department director determines that the application is consistent with this Policy and any other County policies, rules, or regulations, the Department director shall forward the Application to the Human Resources/Finance and Property committee for its review and consideration. All decisions with respect to the naming or renaming of County facilities, rooms, or open space will be at the sole discretion of the Human Resources/Finance and Property committee. If a donation is approved and acceptable as provided in this policy, appropriate County staff will arrange for the installation and any ongoing maintenance of any donated item. G. The County Clerk will maintain a record of all names and/or recognition granted. II. Naming Criteria Priorities to be considered in naming County facilities, rooms or open spaces shall be as follows:

13 A. Recognizable area. Names that aid in locating a facility, room, or open space (i.e. Stratford Highway Shop ) B. Geographical Features. Geographical features, such as rivers, creeks and terrain. C. Individuals, Groups, or Organizations. The following criteria will be used in evaluating the use of names of persons (whether living or deceased), groups, and organizations. 1. General Criteria. Names of persons, groups, or organizations having a longstanding affiliation with the County of not less than ten (10) years of significant community service, involvement, or contributions beyond the ordinary interest level whose efforts have: Enhanced the quality of life and well being of County residents; Contributed to the preservation of the County s history or culture; Made exemplary or meritorious contributions to the County or its residents; or Contributed to the acquisition, development, or conveyance of land, buildings, or other amenities to the County. See Subsection IV. D., below. 2. Deceased Persons. Such individuals may include national and/or local heroes: A resident of Marathon County, who has attained local, state, or national recognition in an area of work that would relate to the facility, room or open space to be named. Those who have given outstanding service to mankind or who have worked over and above any ordinary interest level. Historic persons. 3. Living Persons. Facilities, rooms, or open spaces may be named after living persons only after a study has been completed relative to the individual s background and qualifications pursuant to the criteria set forth in Subsection C.1, above. 4. County Official or County Employee. Naming after an individual who has served as a County Official or a County employee may only occur after the person has separated from County service and should be based on the following criteria: Made significant contributions over and above the duties required by the position. Had a positive impact on the past and future development of programs, projects, or facilities in the County. Made significant volunteer contributions to the community outside of the scope of their job.

14 Had exceptionally long tenure with the County; a minimum of ten (10) years. Significant public support for a memorial to the County official or employee on the occasion of their death or retirement. 5. Groups or Organizations. County facilities may be named in honor of an individual, group, organization, association, company, or business that has been instrumental in acquiring sites either by donation of land or money or has donated the amount of land or money needed to complete development of a site. The donation or contribution must exceed 51% of the project budget or appraised value of the project, facility, or development being considered for naming. A lesser donation may be honored by an area dedication/plaque recognizing the individual, group, organization, association, company or business and the donation or contribution they made to the project. III. Donations and Sponsorships, Other than Parks and Recreation Facilities A. Acceptability of Donations. Individuals, groups, organizations, associations, companies, or businesses may choose to offer a donation of land, equipment, materials, or funding to the County, earmarked for special projects. 1. Such projects may include but are not limited to, the development of capital improvements, facilities, amenities, spaces, displays, benches, and trees. 2. The appropriate County department director will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for evaluation include: the desirability or need for the property or item donated or other benefit to be derived from the donation. an analysis of the make, model, and proposed location of the item or equipment donated. consideration of any immediate or initial expenditure required by the County in order to accept the donation, the potential and extent of the County s obligation to maintain the property or item donated, 3. Donation of an item may also be required to include funding for its installation and maintenance as determined by the appropriate County department. B. Authority to Accept Donations. The authority to accept donations of materials, equipment, or funding up to a value of: 1. $10,000 may be approved and accepted by the director of the appropriate County department pursuant to this policy, subject to the County Administrators prior consent. 2. in excess of ten thousand dollars $10,000, but less than $30,000 shall be forwarded to the Human Resources/Finance and Property committee for consideration. The appropriate

15 County department director shall accompany the request to the committee to provide information gathered in review of the request. 3. in excess of $30,000, or involving modifications to existing County facilities that will have a significant visual, functional, or land use impact, will require approval of the Capital Improvement Committee and will then be forwarded on to the Human Resources/Finance and Property committee for consideration. The appropriate County department director shall accompany the request to the committee to provide information gathered in review of the request. C. Conditions of Acceptance. The County will assume ownership, control, and maintenance of any donated property or item unless conditions of acceptance, as determined by the County, provides otherwise. The County shall not be obligated to repair or replace any donated property or item that is damaged or destroyed for any reason, such as by vandalism or theft, or, in the case of live plants, if they die. Further, unless the conditions of acceptance, as determined by the County, provide otherwise, the County will decide when changes shall be made to any County facility, with no assurances that a donated item will be retained. The County reserves the right to remove and/or relocate any donated item at any time. However, if a donated item(s) needs to be removed, the County will make every reasonable attempt to relocate the item(s), if a need for such item(s) exists at another facility. The County will attempt to notify the donor of any changes as they occur. In the case of donations of materials, equipment, or funds having a value of $10,000 or less, the County department director accepting the donation shall obtain approval from the County Administrator before honoring the donor with an area dedication/plaque recognizing the donor for his/her contribution. The offer and acceptance of a donation does not necessarily ensure or confer upon such donor an area dedication/plaque. When acknowledging such donation or dedication, the dedication language shall conform to all other naming criteria set forth herein. D. Reserved Right to Reject Offer. The County reserves the right to reject any offer of donation or sponsorship if, in the County s sole discretion, acceptance of the donation is determined not to be in the best interest of the County. E. Special Events/Promotions. If a donation for a special event or promotion is provided by a corporate or organizational sponsor, such donor or sponsor may, at the discretion of the appropriate County department director, be recognized through display of the donor or sponsor s logo banner/advertising and/or names on promotional material(s) or at the site(s) of the event. Such donation or sponsorship by a donor or sponsor shall not entitle that donor or sponsor to any special privileges.

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17 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Training Reimbursement State Grants 1,440 Exp Decr Rev Incr Lodging 2,327 Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr To: Action Account Number Account Description Amount Exp Incr Rev Decr Registration Fees / Tuition 3,190 Exp Incr Rev Decr Meals 577 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Sheriff Scott Parks Date: 10/31/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

18 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) Internet Crimes Against Children (ICAC) Task Force 2. Provide a brief (2 3 sentences) description of what this program does. Provides funding to assist state and local law enforcement agencies develop an effective response to cyber enticement and child pornography cases. This program encompasses forensic and investigative components, training and technical assistance, victim services, and community education. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

19 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Training Reimbursement ICAC 4,650 Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr To: Action Account Number Account Description Amount Exp Incr Rev Decr Wages Perm OT 4,650 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Sheriff Scott Parks Date: 11/1/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

20 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) Internet Crimes Against Children (ICAC) Task Force 2. Provide a brief (2 3 sentences) description of what this program does. Provides funding to assist state and local law enforcement agencies develop an effective response to cyber enticement and child pornography cases. This program encompasses forensic and investigative components, training and technical assistance, victim services, and community education. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

21 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Salary Reimbursement Fed Grant 2,500 Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr CEASE Agreement Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr To: Action Account Number Account Description Amount Exp Incr Rev Decr Salaries Perm OT 500 Exp Incr Rev Decr Wages Perm OT 500 Exp Incr Rev Decr Drug Grant Overtime Reimb 1,500 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Sheriff Scott Parks Date: 10/25/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

22 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) 2016 Cannabis Enforcement and Suppression Effort (CEASE) 2. Provide a brief (2 3 sentences) description of what this program does. The Drug Enforcement Agency (DEA) provides funds to law enforcement agencies to target Drug Trafficking Organizations involved in cannabis cultivation. Marathon County Sheriff s Department utilizes funding to reimburse overtime of officers involved in enforcement. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

23 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Public Safety Federal Grant 16,859 Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr State Criminal Alien Assistance Program Exp Decr Rev Incr (SCAAP) July 1, 2016 to June 30, 2016 Exp Decr Rev Incr Exp Decr Rev Incr To: Action Account Number Account Description Amount Exp Incr Rev Decr Registration Fees / Tuition 3,300 Exp Incr Rev Decr Commercial Travel 2,000 Exp Incr Rev Decr Meals 1,559 Exp Incr Rev Decr Lodging 4,000 Exp Incr Rev Decr Other Operating Supplies 6,000 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Sheriff Scott Parks Date: 10/25/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

24 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) State Criminal Alien Assistance Program (SCAAP) 2. Provide a brief (2 3 sentences) description of what this program does. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law, and who are incarcerated for at least 4 consecutive days during the reporting period. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

25 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Public Safety State Grant 30,000 Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr Exp Decr Rev Incr To: Action Account Number Account Description Amount Exp Incr Rev Decr Wages Perm OT 10,000 Exp Incr Rev Decr Wages Perm Reg 10,000 Exp Incr Rev Decr Salaries Perm Reg 7,500 Exp Incr Rev Decr Gasoline 2,500 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Sheriff Scott Parks Date: 10/21/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

26 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) Seatbelt Task Force 2016/ Provide a brief (2 3 sentences) description of what this program does. Patrol Division participates in the Highly Visible Enforcement (HVE) saturation patrols during designated timeframes throughout the year to increase the percentage of vehicle occupants wearing safety belts within municipalities. The Marathon County Sheriff s Department agrees to adopt a zero tolerance policy for unrestrained occupants during motor vehicle stops. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

27 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: SHERIFF BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr TRNSF FR FB JAIL ASSESSMENT 160,000 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr MEDICAL/DENTAL FEES 160,000 Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): SHERIFF PARKS Date: 10/27/2016 Funds Available, Verified By: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date: Date:

28 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) Transfer of jail funds to pay medical bills in jail. 2. Provide a brief (2 3 sentences) description of what this program does. Jail assessment funds are available for facility improvements and/or medical and/or education programs within the jail. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

29 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: FACILITIES & CAPITAL MGMT BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Reimbursement from NCHC 30,000 Exp Decr Rev Incr County replace Card Access 33,760 Exp Decr Rev Incr NCHCC Joint Comm Repairs 55,000 Exp Decr Rev Incr NCHCC Sound Proof Outpatient 140 Exp Decr Rev Incr NCHCC Replace trees 10,000 Exp Decr Rev Incr NCHCC Main Campus Safety 40,000 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr Other Cap Equip Maint 168,900 Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): Type Your Department Head s Name Here Date: Click here to enter date. Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

30 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) The Facilities and Capital Maintenance Department would like to purchase a Comptuerized Maintenance Management System (CMMS) 2. Provide a brief (2 3 sentences) description of what this program does. CMMS will manage capital items and schedule and documents maintenance schedules for the County s buidlings and equipment including the North Central Healthcare Center 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Click here to enter text. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

31 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: CONSERVATION, PLANNING & ZONING BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr Click to enter GL Wisconsin County Planning and Zoning Directors Enter amount Exp Decr Rev Incr XXX XXX WCPZD Misc. Revenues 225 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr Click to enter GL Wisconsin County Planning and Zoning Directors Enter amount Exp Incr Rev Decr XXX XXX WCPZD Meeting Expenses 125 Exp Incr Rev Decr XXX XXX WCPZD Prizes/Awards 100 Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Exp Incr Rev Decr Requested By (Dept Head or Designee): Rebecca Frisch Date: 10/26/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

32 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) Wisconsin County Planning and Zoning Directors 2. Provide a brief (2 3 sentences) description of what this program does. This association is comprised of County Planning and Zoning Directors working on county planning programs and issues. These funds are from fees from the directors and are used for meeting expenses and gifts. Rebecca Frisch, Marathon County CPZ Director was recently elected Treasure of this Association. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: Click here to enter text. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below): Staff time 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $30,000. Yes, the Amount is $30,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

33 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: ADRC CW BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr DAB DAC ADRC CW ADRC GRANT Exp Decr Rev Incr DAB DAB ADRC CW EBS I&A Exp Decr Rev Incr DAB DAB ADRC CW DBS I&A Exp Decr Rev Incr DAB DAB ADRC CW I&A Exp Decr Rev Incr DAB DAB ADRC CW RC SCREEN Exp Decr Rev Incr Click to enter GL Click here to enter text Enter Amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter Amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr DAB DAC PROF SERVICES Exp Incr Rev Decr DAB DAC OTHER OPERATING SUPPLIES 5500 Exp Incr Rev Decr DAB DAC RELOCATION COSTS Exp Incr Rev Decr DAB DAC OTHER CAP EQUIP Exp Incr Rev Decr DAB DAC BUILDINGS/REMODEL/ADRC Exp Incr Rev Decr DAB DAC OFFICE FURNITURE 5000 Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): Linda Weitz Date: 11/2/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

34 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) ADRC CW ADRC Grant 2. Provide a brief (2 3 sentences) description of what this program does. Provide ADRC specialist and benefit specialist services throughout the four county region. These are onetime funds approved by the State DHS for relocation of ADRC CW Wausau office and additional costs related to contract compliance throughout the region. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below):. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $25,000. Yes, the Amount is $25,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

35 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: ADRC CW BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr DCB DCB ADRC CW Support Marathon 6608 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr DCB DCB ADRC CW III B Grant 6608 Exp Incr Rev Decr Click to enter GL Click here to enter text Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): Linda Weitz Date: 10/27/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

36 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) ADRC CW III B Program 2. Provide a brief (2 3 sentences) description of what this program does. Provide administration, in home services and access to services for Older Americans Act programs in Marathon, Wood, Lincoln and Langlade counties.. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program. Set up Initial Budget for New Non Grant Program. Other. Please explain: To correct a prior 2016 budget adjustment that was submitted 7/19/2016, the wrong revenue account was reduced at that time. III B grant was reduced, not Marathon County support. This adjustment corrects that error. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below):. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $25,000. Yes, the Amount is $25,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

37 MARATHON COUNTY Request Authorization for Change in Budget / Transfer of Funds Instructions for using this form: [This form must be completed and submitted electronically.] your completed form to Jill Zeinert in Finance, with a cc to your Department Head. Forms which are incomplete, incorrect, out of balance or have not been cc d to your Department Head will be returned to the originating party. DEPARTMENT: ADRC CW BUDGET YEAR: 2016 I, the undersigned, respectfully request that the Finance, Property & Facilities Committee approve the following change in budget / transfer of funds as discussed in the attached supplemental information: From: Action Account Number Account Description Amount Exp Decr Rev Incr DCE DCE ADRC CW SPAP EBS I&A FED 117 Exp Decr Rev Incr DCE DCE PERSONAL AUTO MILEAGE 1188 Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount Exp Decr Rev Incr Click to enter GL Click here to enter text. Enter amount To: Action Account Number Account Description Amount Exp Incr Rev Decr DCE DCE SAL/PERM/REG/FT 1305 Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Exp Incr Rev Decr Click to enter GL Click here to enter text. Enter amount Requested By (Dept Head or Designee): Linda Weitz Date: 10/27/2016 Funds Available, Verified By: Date: Authorized/Approved By Finance, Property & Facilities Committee Minutes: Date Transfer Entered By: Date:

38 MARATHON COUNTY Request Authorization for Change in Budget/Transfer of Funds Supplemental Information NOTE: Attach this supplemental information to the original Change in Budget/Transfer of Funds form. All questions must be completed by the requesting department, or the Transfer form will be returned. 1. What is the Name of this Program/Grant? (Do NOT use abbreviations or acronyms) ADRC CW Elderly Benefit Specialists SPAP grant 2. Provide a brief (2 3 sentences) description of what this program does. Provide Elderly Benefit Specialist services in Marathon, Wood, Lincoln and Langlade counties. 3. This Program is (check one only): An Existing Program. A New Program. 4. What is the reason for this budget transfer? Carry over of Fund Balance. Increase/Decrease in Grant Funding for Existing Program. Increase/Decrease in Non Grant Funding (such as tax levy, donations, fees) for Existing Program. Set up Initial Budget for New Grant Program (grant from Security Health, not Fed or State) Set up Initial Budget for New Non Grant Program. Other. Please explain: Increase grant funding and balance appropriation units. 5. If this Program is a Grant, is there a Local Match Requirement? This Program is not a Grant. This Program is a Grant, but there is no Local Match requirement. This Program is a Grant, and there is a Local Match requirement of (check one): Cash (such as tax levy, user fees, donations, etc) Non cash/in Kind Services (Describe the non cash match below):. 6. Does this Transfer Request increase any General Ledger Account Code in the 8000 s (Capital Outlay)? No. Yes, the Amount is Less than $25,000. Yes, the Amount is $25,000 or more AND (check one box): The capital request HAS been approved by the CIP Committee. The capital request HAS NOT been approved by the CIP Committee. FOR FINANCE DEPARTMENT USE ONLY: 10% of program, appropriation unit or fund? Yes No Budget Transfer Resolution Required? Yes No

39 MARATHON COUNTY INFRASTRUCTURE COMMITTEE MINUTES Thursday, September 8, :00 a.m. Marathon County Highway Department, 1430 West Street, Wausau, WI Attendance: Present Absent Kurt Kluck, Chair X Richard Gumz, Vice-Chair X Tom Seubert X Alan Christensen X Jim Schaefer X Arnold Schlei X Allen Opall X Also Present: Jim Griesbach, Kevin Lang, Gaylene Rhoden, Beth Nemec, Barb Ermeling, Chad Grundemann, Michael Wodalski, Daniel Guild, Keith Donner, Dave Mack and Emily Mukavtz The Infrastructure Committee Meeting was called to order by Chairman Kurt Kluck at 9:00 a.m. Public Comments: No public comments. 1. Approval of the Minutes of August 4, 2016 Action: MOTION BY SCHAEFER, SECOND BY OPALL TO APPROVE THE MINUTES OF THE AUGUST 4, 2016 MEETING AS PRESENTED. MOTION CARRIED UNANIMOUSLY. 2. Redevelopment of Camp Phillips Corridor, Village of Weston Discussion: Daniel Guild spoke to the committee on the redevelopment of the Camp Phillips Corridor and the future development plans for the surrounding area. The Village of Weston s Master Plan includes the development of the Camp Phillips Centre which is 300+ acres located along the Camp Phillips Corridor and State Highway 29. The development will include: Retail Professional office Residential Institutional Dining Entertainment Recreational opportunities Preservation of environmental corridors. Guild would like Marathon County to work with the Village of Weston on planning for this future development. Committee members expressed concerns and asked questions. Kurt Kluck reminded the committee that this future development fits in with Marathon County s Strategic Plan and the County should be willing to be involved in future conversations with the Village. Action: NO MOTION NECESSARY. Follow Through: No follow through necessary.

40 . 3. Approval of the 2016 Culvert/Bridge Aid Program Discussion: Kevin Lang went through the 2016 Culvert/Bridge Aid requests. A total of $417, of projects was requested for Action: MOTION BY SCHAEFER, SECOND BY CHRISTENSEN TO APPROVE THE 2016 CULVERT/BRIDGE AID REQUESTS. MOTION CARRIED UNANIMOUSLY. Follow Through: Forward resolution to the Marathon County Board. 4. Rib Mountain Request for Land Donation Discussion: Gaylene Rhoden and Gerry Klein addressed the committee about property located on County Truck Highway R, off of Oriel Lane. The property consists of two parcels: one 2.6 acre parcel, which was donated to the County from the State and is used as a detention pond, the other.81 acre parcel is owned by Marathon County. The Town of Rib Mountain is looking to purchase both parcels; creating a dog park with the.81 acre parcel and leaving the 2.6 acre as is. Griesbach informed the committee there are some manholes the County would need to have a permanent easement for maintenance. Action: MOTION BY SCHAEFER, SECOND BY SEUBERT TO SELL THE TOWN OF RIB MOUNTAIN THE.81 ACRE PARCEL FOR $ AND THE 2.6 ACRE PARCEL FOR 1 DOLLAR. IN ADDITION, THE TOWN OF RIB MOUNTAIN WILL PAY ALL CLOSING COSTS, AN APPRAISAL IS NOT NEEDED, AND THE COUNTY WILL MAINTAIN A PERMANENT EASEMENT. MOTION CARRIED UNANIMOUSLY. Follow Through: Send motion to the Property and Finance Committee for approval Culvert/Bridge Aid Applications Discussion: Lang informed the committee that Rib Mountain asked the Highway Department to look into a resurfacing project on Rib Mountain Drive that will involve a large culvert and will be part of the 2017 Culvert/Bridge Aid Program. Lang wanted to make sure committee members are aware of this issue. Action: NO MOTION NECESSARY. Follow Through: No follow through necessary. 6. Engineer Report Discussion: Lang updated the committee on the status of current projects. Action: NO FORMAL ACTION TAKEN. Follow Through: Topic will remain on agenda for future updates. 7. Overview of Current Use of Technology within Marathon County, Gerry Klein Jerry Klein informed the committee on the current use of technology within Marathon County, continuing his presentation from the previous meeting. Griesbach commented that a different funding source (other than Capital Improvements Program) should be used for County/City Information Technology Department. Action: NO FORMAL ACTION TAKEN. Follow Through: Topic will remain on agenda for future updates. 8. Awards: None Action: NO FORMAL ACTION TAKEN.

41 Follow Through: Topic will remain on agenda for future updates. 9. Wisconsin County Highway Association Treasurer Position Jim Griesbach will become the new Treasurer as of January 1, The committee congratulated the Commissioner on his new position. Action: NO FORMAL ACTION TAKEN. Follow Through: None. 10. Annual Town Hall Meeting to Discuss Transportation Needs Currently, all 72 Wisconsin counties will be hosting a town hall meeting on September 29, 2016 to discuss the State Transportation Budget; more information will be available in the future. Action: NO FORMAL ACTION TAKEN. Follow Through: Host meeting on September 29, 2016; all are welcomed. 11. Next Meeting Date: October 6, :00 a.m. Marathon County Court House Griesbach reminded the committee of the upcoming Legislative Breakfast on October 21, Topics for Future Meetings, Naming Rights to Buildings Kluck informed the committee that The Human Resource, Finance & Property Committee will complete a policy for naming rights to buildings by November Any Other Topics Allowed by Law for Discussion No discussion. 14. Adjournment THERE BEING NO FURTHER BUSINESS TO DISCUSS, MOTION BY SEUBERT, SECOND BY CHRISTENSEN TO ADJOURN THE MEETING. MOTION CARRIED UNANIMOUSLY. Action: Meeting adjourned at 11:15 a.m. Submitted by Recording Secretary, Emily Mukavtz

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52 9/8/2016 Marathon County Infrastructure Committee The Town of Rib Mountain is asking the county to consider the potential transfer of two properties from Marathon County to the town. Background: The town is interested in potentially establishing a small dog park. One of the properties that is of interest is on the corner of County R and Oriole Lane. The land was listed as owned by the State of Wisconsin. Town Supervisor Klein contacted the local DOT staff and inquired if they might be willing to work out an arrangement in which the property was able to be used for this purpose. After some research, the DOT staff determined that the property had been intended to be given to the county after the construction of a detention pond and county R. Subsequently, in March of 2016, the state gave the property to the county for $1. See attached documents. The property is built as a retention pond but rarely, if ever, has any water in it with the exception of a small strip of wet area with cattails directly down the center of the property. It has a berm around the outside that would make an excellent walking trail. It also has a culvert in the SE corner. It is about 2.85 Acres more or less. If the town was to acquire the property, the town would also want a small, land locked piece of county land behind it that is about 48,714 square feet, more or less (an acre is 43,560 ft 2 ). The second parcel was acquired by the county in February It was purchased for $5,400 from the owners. If the infrastructure committee was willing to give the first property to the town, the transfer would include a long term right to maintain the culverts and drainage. The second property would not need any restrictions on the transaction.

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