AGENDA. - more on back - August 23, :15 a.m. MARC Conference Center 2 nd Floor Heartland Room

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1 August 23, :15 a.m. MARC Conference Center 2 nd Floor Heartland Room AGENDA 1. Financial and Program Reports and Discussion a. REPORT AND VOTE: Initiate a selection process and issue a request for proposal (RFP) for audit services for the 2016 through 2020 audits b. REPORT: Review of Quarterly Financial Statements 2. Approve Contracts, Grants and Other Major Expenditures VOTE: Head Start and Early Learning a. Authorize Mid-America Head Start to apply for funds through MARC CSC for a two-year grant from the Health Care Foundation of Greater Kansas City b. Authorize Mid-America Head Start to submit an Early Head Start expansion grant application to expand the number of Early Head Start slots c. Authorize acceptance of supplemental funds from the Administration for Children for Mid- America Head Start VOTE: Aging Services d. Authorize Aging Services contract amendment with KCATA e. Approve an Aging Services pilot program for utilizing frozen meals in the service delivery area to Medicaid clients without a formal RFP solicitation VOTE: Transportation and Environment f. Authorize receipt of funds and release of Request for Proposal for a Bus Rapid Transit- Transportation Oriented Development Economic Impact Study VOTE: Community Development g. Authorize applications to HUD, and if awarded, accept funds to support Homelessness Coordination (HMIS) Services; and Authorize release of RFP for HMIS Vendor Services h. Authorize grant applications through MARC CSC for the KC Communities for All Ages Initiative i. Authorize submission of grant applications through MARC CSC, and acceptance of funds, to support projects to support GradForce KC and KC Rising Human Capital recommendations j. Authorize agreements for implementation of the KC Degrees Program k. Authorize expenses for printed materials and direct mail postage for Double Up Food Bucks outreach - more on back -

2 VOTE: Public Safety/9-1-1 l. Approve purchase of Airbus VESTA dispatching equipment and software for the Platte County Sheriff's Office PSAP m. Approve purchase of Airbus VESTA dispatching equipment and software for the Kansas City Fire and EMS PSAP n. Approve purchase of additional Airbus VESTA dispatching equipment and software for the Belton Police Department PSAP o. Approve purchase of additional Airbus VESTA dispatching equipment and software for third MARC Communications Technician 3. VOTE: Approve Consent Agenda (Administrative Matters and Minor Expenditures) a. Approve minutes of the June 28, 2016 Committee meeting b. Approve a contract with The Family Conservancy to pilot the Supporting and Sustaining Quality Systems using the Classroom Assessment Scoring System project c. Authorize contract with WestEd to provide training, technical assistance and access for the DRDPtech Cloud online data system d. Approve Amendment #1 to the 2016 Unified Planning Work Program e. Authorize solicitation and accept funds from the states of Kansas and Missouri for MARC s air quality program f. Authorize an agreement with Strata Architecture + Preservation to plan for a safe room as part of Ray County s new facility g. Authorize agreement with the Kansas City, Missouri Health Department related to regional public health bio-terrorism response h. Approve purchase of new vehicle for 9-1-1/Public Safety program i. Approve renewal of support for the two MARC-owned wireless selective routers 4. Other Business 5. Adjournment Please notify the Mid-America Regional Council at at least 48 hours in advance if you require special accommodations to attend this meeting (i.e., qualified interpreter, large print reader, hearing assistance). We will make every effort to meet reasonable requests. Free parking is available when visiting MARC. Visitors and guests should park on the upper level of the garage. An entrance directly into the conference area is available from this level. To enter this level from Broadway, turn west into the Rivergate Center parking lot. Please use any of the available spaces on the upper level at the top of the ramp.

3 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 1-a ISSUE: REPORT AND VOTE: Initiate a selection process and issue a request for proposal (RFP) for audit services for the 2016 through 2020 audits BACKGROUND: In 2011, MARC solicited proposals for annual financial audit services for fiscal years 2011 through Proposals were received from six firms and three firms were selected for interviews. Allen, Gibbs & Houlik, L.C. RubinBrown LLP BKD LLP Cochran, Head Vick and Co., P.C. HSMC Orizon CPAs LLC DSWA Certified Public Accountants, P.C. Selected for Interview? Yes Yes Yes RubinBrown was selected for the five-year commitment. The annual audit fees were: Fiscal Year Amount 2011 $70, , , , (new federal uniform grant guidance; 72,720 fewer major programs selected) A chart comparing the audit fees with previous years follows. MARC has a practice of periodically seeking proposals for audit services. The chart reflects the rotation of the audit services among various audit firms. For 2015, the audit services include the following reports: 1. MARC Comprehensive Annual Financial Report (CAFR) 2. Federal Uniform Grant Guidance Supplemental Financial Report (short version) 3. Federal Uniform Grant Guidance Supplemental Financial Report (long version, which contains one-page schedules on each grant active during the fiscal year) 4. Aging Mandated Audit Criteria and Mandated Compliance Review Procedures Report (includes supplemental financial schedules and agreed-upon procedures results) 5. MARC Solid Waste Management District Financial Statements 6. MARC CSC Internal Revenue Service Form Metropolitan Health Organizations of the Kansas City Area (MOHAKCA) Financial Statements, if required by a grantor agency (last issued for 2010) 8. MOHAKCA Internal Revenue Service Form 990, if required due to dollar threshold

4 AGENDA REPORT Budget and Personnel Committee In the future, MARC will also include the Kansas and Missouri Metropolitan Culture District Commission (Bistate Commission) audit report as part of the annual MARC audit process. MARC serves as fiscal agent for the Commission. Even though the Commission has had nominal financial activity in recent years, the Commission is still required by state laws to obtain an independent auditors report. It will be more efficient to combine their audit firm selection process with the MARC organization; however, the fees (approximately $3,000) will be tracked separately for the Commission. The RubinBrown audits have been completed with no problems and the working relationship with the audit firm has been very good. The Budget & Personnel Committee serves as MARC s audit committee and is responsible for the selection of MARC s audit firm and receiving the annual audit reports. RECOMMENDATION: Initiate a selection process and issue a request for proposal (RFP) for audit services for the 2016 through 2020 audits. STAFF CONTACT: Dorothy Pope

5 Summary of Audit Fees Additional Aging Program Number Average Average Fiscal Major Programs State Total of Based Upon Based Upon Year Independent Auditor Base Fees Number Fees Procedures CSC 990 Form Audit Fees Expenditures (1) Grants Expenditures # of Grants (Per $1,000) 1988 Arthur Andersen $27, Arthur Andersen $28, Arthur Andersen $30, Arthur Andersen $30, Coopers & Lybrand $26, Coopers & Lybrand $27, Coopers & Lybrand $28,000 $9,825,370 $ Coopers & Lybrand $27,000 $9,626,561 $ Coopers & Lybrand $27,000 $10,895,430 $ KPMG $28,675 $13,984,356 $ KPMG $29,800 $15,669,083 $ KPMG $31,000 $16,909, $1.83 $ Cochran Head Vick & Co. $32,450 $21,074, $1.54 $ Cochran Head Vick & Co. $33,425 $22,914, $1.46 $ Cochran Head Vick & Co. $34,450 $32,146, $1.07 $ Cochran Head Vick & Co. $38,500 (2) $27,953, $1.38 $ Cochran Head Vick & Co. $35,100 $38,044, $0.92 $ Cochran Head Vick & Co. $35,800 $41,643, $0.86 $ Allen, Gibbs & Houlik, L.C. $49,750 $58,790, $0.85 $ Allen, Gibbs & Houlik, L.C. $51,240 $69,554, $0.74 $ Allen, Gibbs & Houlik, L.C. $52,780 $70,484, $0.75 $ Allen, Gibbs & Houlik, L.C. $76,200 $1,975 $78,175 (3) $68,589, $1.14 $ Allen, Gibbs & Houlik, L.C. $80,040 $2,000 $82,040 (4) (5) $74,243, $1.11 $ RubinBrown $62,990 2 $8,000 (6) $70,990 $77,834, $0.91 $ RubinBrown $64,560 4 $16,000 (6) $80,560 $78,508, $1.03 $ RubinBrown $66,170 3 $12,000 (6) $78,170 $72,358, $1.08 $ RubinBrown $67,820 3 $12,000 $3,200 (6) $83,020 $64,564, $1.29 $ New Uniform Grant Guidance is implemented RubinBrown $69,520 0 $0 $3,200 (6) $72,720 Est. $59,331, $1.23 $ Notes: (1) Governmental Funds only per Table 4 from CAFR audit report. (2) The 2003 audit fees included extra work in implement GASB Statement No. 34. (3) The 2009 audit fees included $69,000 for base audit plus $4,800 for increase in number of ARRA grants and $2,400 for increase in AIPCA sample sizes. (4) The 2010 audit fees include the same base fee of $69,000 for 2009 plus the $3,000 for increase in AICPA sample sizes. In addition, there were additional fees of $3,840 for the major program over 3 that needed to be audited. (5) The state of Missouri has modified the mandated audit procedures to include work previously performed by state staff. If the aging grants are selected for the A-133 testing for a particular fiscal year, the audit work will meet the state's requirements. However, in those fiscal years (such as 2010) when the aging grants are not selected for the A-133 audit, then the audit firm will need to perform audit testing in addition to the normal A-133 audit testing to comply with the state's mandated audit procedures for the aging grants. In those years, the audit fees may increase. The FY 2010 fee included $4,200 for these procedures. (6) CSC 990 fees included in base fee

6 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 1-b ISSUE: REPORT: Review of Quarterly Financial Statements BACKGROUND: Financial summary statements for the first seven months of fiscal year 2016 are attached and will be discussed at the meeting. RECOMMENDATION: None. Information only. STAFF CONTACT: Dorothy Pope Becky Hall

7 MEMORANDUM DATE: August 23, 2016 TO: FROM: Members of the Budget and Personnel Committee Dorothy Pope, Director of Financial Affairs SUBJECT: Financial Report July 31, 2016 The attached schedules are the financial analyses for the first seven months of fiscal year The schedules compare actual costs to the approved budget. 1. General Fund Revenues and Expenditures Combined 2. General Fund Revenues and Expenditures by Program 3. Special Revenue Fund Revenues and Expenditures Combined 4. Special Revenue Fund Revenues and Expenditures by Program 5. Enterprise Fund Revenues and Expenditures Combined 6. Enterprise Funds Revenue and Expenditures by Program 7. Agency Expenses by Major Cost Category 8. Indirect Costs 9. Fringe Benefits 10. Local Appropriations 11. Local Appropriations Voluntary 12. Emergency Services Local Contributions Emergency Services Local Contributions 2016, by Organization 14. Cash Utilization 15. Idle Funds Investment Income 16. Comparison of Allocated and Incurred Indirect Costs and Fringe Benefits

8 Schedule One General Fund Revenues and Expenditures - Combined As of July 31, 2016 Variance Updated Favorable Percent Budget Actual (Unfavorable) Used REVENUES Local Appropriations - Member $454,699 $453,111 ($1,588) 100% Local Appropriations - State $10,670 $0 ($10,670) 0% Local Appropriations - Voluntary $65,612 $65,612 $0 100% Emergency Services Local Contributions $300,453 $343,550 $43, % Charges for Services/Events $77,605 $75,537 ($2,068) 97% Investment Income $14,194 $10,872 ($3,322) 77% Miscellaneous Income $0 $375 $ Total Revenues $923,233 $949,057 $25, % EXPENDITURES Automobile $6,420 $3,374 $3,046 53% Capital Outlay $45,000 $19,031 $25,969 42% Contractual Services $88,400 $81,901 $6,499 93% Fringe Benefits Allocated $56,883 $27,190 $29,693 48% Indirect Expenses Allocated $88,148 $43,613 $44,535 49% Meeting/Travel $88,516 $66,972 $21,544 76% Memberships/Periodicals $17,353 $12,134 $5,219 70% Other $8,100 $793 $7,307 10% Postage $600 $0 $600 0% Printing/Reproduction $1,300 $1,535 ($235) 118% Rent/Utilities/Maintenance $44,272 $41,908 $2,364 95% Salaries $116,326 $55,604 $60,722 48% Supplies $2,050 $1,538 $512 75% Training $500 $0 $500 0% Total Expenditures $563,868 $355,594 $208,275 63% OTHER FINANCING SOURCES (USES) Operating Transfers Out ($603,414) ($328,538) $274,876 54% Allocation Surplus (Deficiency) $740,567 $192,175 ($548,392) 26% Settlement of Vacation and Sick Leave $50,000 $94,264 $44, % Charge for Use of Assets $74,518 $55,500 ($19,018) 74% Total Other Financing Sources (Uses) $261,671 $13,402 ($248,269) 5% Excess (Deficiency) of Revenues and Other Financing Sources over Expenditures and Other Uses $621,036 $606,865 ($14,171) 98% Fund Balance, Beginning of Year $2,406,940 ($54,940) $2,461,880-2% Fund Balance, End of Year $3,027,976 $551,925 ($2,476,051) 18% Updated Updated General Fund Balance Recap: Budget Actual MARC Unrestricted ($54,940) $177,397 Indirect Costs & Fringe Surplus (Deficiency) $270,048 ($278,343) Long-Term Contingencies $1,311,544 $1,273,038 Property & Equipment ($61,526) ($54,575) LISC Sublease ($2,978) ($2,255) Transportation Planning $247,218 $366,694 Emergency Services $410,037 $551,171 Settlement of Vacation and Sick Leave $795,920 $840,184 Older Americans Act Match $112,653 $140,493 Total $3,027,976 $3,013,804 1

9 Schedule Two General Fund Revenues and Expenditures by Program As of July 31, 2016 Actual Indirect Costs & Fringe Benefits Accumulated LISC Office Allocation Emergency Vacation and Variance Updated Space Surplus/ Long-Term Transportation Services Aging Sick Leave Favorable Percent Budget Unrestricted Subleases (Deficiency) Property Contingency Reserve Program Program Benefits Total (Unfavorable) Used REVENUES Local Appropriations $530,981 $447,837 $0 $0 $0 $0 $0 $0 $70,886 $0 $518,723 ($12,258) 98% Emergency Services Local Contributions $300,453 $0 $0 $0 $0 $0 $0 $343,550 $0 $0 $343,550 $43, % Charges for Services/Events $77,605 $30,891 $44,645 $0 $0 $0 $0 $0 $0 $0 $75,537 ($2,068) 97% Investment Income $14,194 $10,872 $0 $0 $0 $0 $0 $0 $0 $0 $10,872 ($3,322) 77% Miscellaneous Income $0 $0 $0 $0 $0 $0 $0 $375 $0 $0 $375 $375 0% Total Revenues $923,233 $489,601 $44,645 $0 $0 $0 $0 $343,925 $70,886 $0 $949,057 $25, % EXPENDITURES Capital Outlay $45,000 $0 $0 $0 $19,031 $0 $0 $0 $0 $0 $19,031 $25,969 42% MARC Local Activity $518,868 $293,942 $40,844 $0 $0 $0 $1,777 $0 $0 $0 $336,563 $182,305 65% Total Expenditures $563,868 $293,942 $40,844 $0 $19,031 $0 $1,777 $0 $0 $0 $355,594 $208,275 63% OTHER FINANCING SOURCES (USES) Operating Transfers Out ($603,414) ($52,346) $0 $0 $0 $0 ($154,762) ($76,303) ($45,127) $0 ($328,538) $274,876 54% Allocation Surplus (Deficiency) $740,567 $0 $0 $192,175 $0 $0 $0 $0 $0 $0 $192,175 ($548,392) 26% Settlement of Vacation and Sick Leave $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $94,264 $94,264 $44, % Charge for Use of Assets $74,518 $0 $0 $0 $55,500 $0 $0 $0 $0 $0 $55,500 ($19,018) 74% Total Other Financing Sources (Uses) $261,671 ($52,346) $0 $192,175 $55,500 $0 ($154,762) ($76,303) ($45,127) $94,264 $13,402 ($248,269) 5% Excess (Deficiency) of Revenues and Other Financing Sources over Expenditures and Other Uses $621,036 $143,313 $3,801 $192,175 $36,469 $0 ($156,539) $267,622 $25,759 $94,264 $606,865 ($14,171) 98% Fund Balance, Beginning of Year $2,406,940 $87,990 ($6,056) ($470,519) ($91,044) $1,273,038 $479,327 $273,549 $114,734 $745,920 $2,406,940 $0 100% Subtotal $3,027,976 $231,303 ($2,255) ($278,343) ($54,575) $1,273,038 $322,788 $541,171 $140,493 $840,184 $3,013,804 ($14,171) 100% Transfer from Unrestricted to Long-Term Contingency and Transportation Reserve $0 ($53,906) $0 $0 $0 $0 $43,906 $10,000 $0 $0 $0 $0 0% Fund Balance, End of Year $3,027,976 $177,397 ($2,255) ($278,343) ($54,575) $1,273,038 $366,694 $551,171 $140,493 $840,184 $3,013,804 ($14,171) 100% Budgeted Fund Balance, End of Year ($54,940) ($2,978) $270,048 ($61,526) $1,311,544 $247,218 $410,037 $112,653 $795,920 $3,027,976 Updated General Fund Balance Recap: Budget Actual MARC Unrestricted ($54,940) $177,397 Indirect Costs & Fringe Surplus (Deficiency) $270,048 ($278,343) Long-Term Contingencies $1,311,544 $1,273,038 Property & Equipment ($61,526) ($54,575) LISC Sublease ($2,978) ($2,255) Transportation Planning $247,218 $366,694 Emergency Services $410,037 $551,171 Settlement of Vacation and Sick Leave $795,920 $840,184 Older Americans Act Match $112,653 $140,493 Total $3,027,976 $3,013,804 2

10 Schedule Three Special Revenue Fund Revenues and Expenditures - Combined As of July 31, 2016 Variance Original Favorable Percent Budget Actual (Unfavorable) Used REVENUES Grant Revenue $49,705,165 $22,608,596 ($27,096,569) 45% Contributed Services $8,557,169 $4,927,792 ($3,629,377) 58% Program Income $333,774 $145,558 ($188,216) 44% Local Appropriations - Voluntary $186,477 $32,517 ($153,960) 17% Charges for Services $23,570 $44,950 $21, % Other Income $0 $58,420 $58, Total Revenues $58,806,155 $27,817,833 ($30,988,322) 47% EXPENDITURES Automobile $22,225 $5,815 $16,410 26% Capital Outlay $489,205 $182,388 $306,817 37% Contractual Services $34,836,613 $14,636,961 $20,199,652 42% Contributed Services $8,557,169 $4,927,792 $3,629,377 58% Equipment Rental $1,000 $0 $1,000 0% Depreciation $10,855 $6,332 $4,523 58% Fees for Handling Pass-through Grants $10,750 $3,647 $7,103 34% Fringe Benefits Allocated $2,669,164 $1,446,780 $1,222,384 54% Indirect Expenses Allocated $3,218,255 $1,744,936 $1,473,319 54% Insurance $25,948 $13,760 $12,188 53% Meals for the Elderly $1,979,104 $1,037,355 $941,749 52% Meeting/Travel $529,426 $215,309 $314,117 41% Memberships/Periodicals $75,351 $19,978 $55,373 27% Other $167,858 $35,046 $132,812 21% Postage $14,825 $35,680 ($20,855) 241% Printing/Reproduction $98,019 $67,648 $30,371 69% Rent/Utilities/Maintenance $355,423 $273,351 $82,072 77% Salaries $5,507,113 $2,986,966 $2,520,147 54% Salaries/Fringe Benefits for Pass-through Grants $104,195 $58,508 $45,687 56% Supplies $450,851 $318,089 $132,762 71% Training $266,720 $118,657 $148,063 44% Total Expenditures $59,390,069 $28,134,996 $31,255,073 47% OTHER FINANCING SOURCES Operating Transfers In $583,914 $317,163 $266,751 54% Total Other Financing Sources $583,914 $317,163 $266,751 54% Excess (Deficiency) of Revenues and Other Financing Sources over Expenditures and Other Uses $0 $0 $0 0% Fund Balance, Beginning of Year $0 $0 $0 0% Fund Balance, End of Year $0 $0 $0 0% 3

11 Schedule Four Special Revenue Fund Revenues and Expenditures by Program As of July 31, 2016 Actual Variance Original Aging Emergency Community Transportation Early Learning Environmental Insurance Favorable Percent Budget Department Services Development Planning & Head Start Planning Trust Total (Unfavorable) Used REVENUES Grant Revenue $49,705,165 $2,792,095 $2,106,806 $690,334 $3,597,873 $12,229,126 $1,179,816 $12,546 $22,608,596 ($27,096,569) 45% Contributed Services $8,557,169 $1,556,284 $6,880 $27,662 $198,410 $3,058,450 $80,106 $0 $4,927,792 ($3,629,377) 58% Program Income $333,774 $143,124 $0 $986 $0 $1,448 $0 $0 $145,558 ($188,216) 44% Local Appropriations - Voluntary $186,477 $0 $0 $32,517 $0 $0 $0 $0 $32,517 ($153,960) 17% Charges for Services $23,570 $747 $17,842 $25,890 $0 $471 $0 $0 $44,950 $21, % Other Income $0 $0 $58,420 $0 $0 $0 $0 $0 $58,420 $58, Total Revenues $58,806,155 $4,492,250 $2,189,948 $777,389 $3,796,283 $15,289,495 $1,259,922 $12,546 $27,817,833 ($30,988,322) 47% Expenditures $59,390,069 $4,537,377 $2,266,251 $786,647 $3,951,064 $15,309,878 $1,271,233 $12,546 $28,134,996 $31,255,073 47% OTHER FINANCING SOURCES Operating Transfers In $583,914 $45,127 $76,303 $9,258 $154,781 $20,383 $11,311 $0 $317,163 $266,751 54% Total Other Financing Sources $583,914 $45,127 $76,303 $9,258 $154,781 $20,383 $11,311 $0 $317,163 $266,751 54% Excess (Deficiency) of Revenues and Other Financing Sources over Expenditures and Other Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 --- Fund Balance, Beginning of Year $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 --- Fund Balance, End of Year $0 $0 $0 $0 $0 $0 $0 $0 $0 $

12 Schedule Five Enterprise Fund Revenues and Expenditures - Combined As of July 31, 2016 Variance Original Favorable Percent Budget Actual (Unfavorable) Used REVENUES Charges for Services/Events $683,557 $335,150 ($348,407) 49% Grants $94,000 $22,350 ($71,650) 24% GTI Membership Fees $76,860 $75,928 ($932) 99% Total Revenues $854,417 $433,428 ($420,989) 51% EXPENDITURES Contractual Services $404,326 $240,453 $163,873 59% Fringe Benefits Allocated $107,201 $51,524 $55,677 48% Indirect Expenses Allocated $129,264 $62,129 $67,135 48% Meeting/Travel $35,525 $12,519 $23,006 35% Memberships/Periodicals $5,810 $566 $5,244 10% Other $1,810 $556 $1,254 31% Postage $40 $114 ($74) 286% Printing/Reproduction $3,425 $0 $3,425 0% Rent/Utilities/Maintenance $20,306 $15,911 $4,395 78% Salaries $219,226 $105,366 $113,860 48% Supplies $2,500 $533 $1,967 21% Total Expenditures $929,433 $489,671 $439,762 53% OTHER FINANCING SOURCES Operating Transfers In $19,500 $11,375 $8,125 58% Total Other Financing Sources $19,500 $11,375 $8,125 58% Excess (Deficiency) of Revenues and Other Financing Sources over Expenditures and Other Uses ($55,516) ($44,868) $10,648 81% Fund Balance, Beginning of Year $155,344 $155,344 $0 100% Fund Balance, End of Year $99,828 $110,477 $10, % 5

13 Schedule Six Enterprise Fund Revenues and Expenditures By Program As of July 31, 2016 Actual Regional Annual Local Variance Original Small Cooperative Aerial Research Government Shared Special Favorable Budget GTI Cities Purchasing Photography Services IBTS Survey Services Projects Total (Unfavorable) Charges for Services $683,557 $136,141 $0 $30,125 $142,827 $6,232 $913 $12,662 $0 $6,251 $335,150 ($348,407) Grants $94,000 $0 $22,350 $0 $0 $0 $0 $0 $0 $0 $22,350 ($71,650) GTI Memberships Fees $76,860 $75,928 $0 $0 $0 $0 $0 $0 $0 $0 $75,928 ($932) Operating Transfers In $19,500 $11,375 $0 $0 $0 $0 $0 $0 $0 $0 $11,375 ($8,125) Total Revenues $873,917 $223,444 $22,350 $30,125 $142,827 $6,232 $913 $12,662 $0 $6,251 $444,803 ($429,114) Expenditures $929,433 $230,548 $55,280 $28,284 $142,827 $11,759 $0 $11,984 $2,572 $6,418 $489,671 $439,762 Excess (Deficiency) of Revenues over Expenditures ($55,516) ($7,104) ($32,930) $1,841 $0 ($5,527) $913 $678 ($2,572) ($167) ($44,868) $10,648 Fund Balance, Beginning of Year $155,344 $18,039 ($7,026) $72,948 $17,658 $11,306 ($3,502) $6,165 $40,000 ($242) $155,344 $0 Transfers Between Programs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fund Balance, End of Year $99,828 $10,935 ($39,956) $74,789 $17,658 $5,779 ($2,589) $6,842 $37,428 ($409) $110,477 $10,648 Budgeted Fund Balance, End of Year $22,716 ($4,897) $63,414 $971 $8,772 ($1,002) $9,932 $165 ($242) $99,829 6

14 Schedule Seven Agency Expenses by Major Cost Category As of July 31, 2016 Variance Original Favorable Percent Budget Actual (Unfavorable) Used COST CATEGORY Direct Salaries $5,842,665 $3,147,936 $2,694,729 54% Indirect Salaries $1,190,458 $659,137 $531,321 55% Fringe Benefits $3,299,872 $1,837,911 $1,461,961 56% Pass-through Salaries and Benefits $104,195 $58,508 $45,687 56% Indirect Costs - Non-personnel Costs $1,038,018 $686,949 $351,069 66% Direct Costs - Non-personnel Costs $40,850,993 $17,662,029 $23,188,964 43% Contributed Services $8,557,169 $4,927,792 $3,629,377 58% Total $60,883,370 $28,980,261 $31,903,109 48% 7

15 Schedule Eight Indirect Costs As of July 31, 2016 Variance Original Favorable Percent Budget Actual (Unfavorable) Used COST CATEGORY Accounting/Audit $128,540 $75,049 $53,491 58% Automobile $21,344 $10,039 $11,305 47% Contractual Services $79,392 $34,410 $44,982 43% Depreciation $63,663 $49,168 $14,495 77% Equipment Rental $5,697 $3,806 $1,891 67% Fringe Benefits Allocated $582,135 $322,318 $259,817 55% Insurance $118,854 $70,538 $48,316 59% Meeting/Travel $3,000 $0 $3,000 0% Memberships/Periodicals $17,730 $10,424 $7,306 59% Other $29,276 $17,288 $11,988 59% Postage $15,815 $7,460 $8,355 47% Printing/Reproduction $67,384 $36,072 $31,312 54% Rent/Utilities/Maintenance $428,834 $330,738 $98,096 77% Salaries $1,190,458 $659,137 $531,321 55% Supplies $65,739 $43,911 $21,828 67% Training $3,500 $1,692 $1,808 48% Subtotal $2,821,361 $1,672,051 $1,149,310 59% Less: Fees for Handling Pass-through Grants ($10,750) ($3,647) ($7,103) 34% Net Indirect Costs $2,810,611 $1,668,404 $1,142,207 59% Comparison to Allocated Indirect Costs Amount Allocated to Grants $3,435,667 $1,850,678 ($1,584,989) 54% Less Net Indirect Costs ($2,810,611) ($1,668,404) $1,142,207 59% Surplus/(Deficit) of Monthly Allocation to Grants $625,056 $182,274 ($442,782) 29% Surplus/(Deficit) of Allocation to Grants, Prior Years ($256,523) ($256,523) $0 100% Surplus/(Deficit) of Allocation to Grants, Cumulative to Date $368,533 ($74,249) ($442,782) -20% Future Rollover/Recouped Amounts Beginning Balance To be recouped in FY 2016 ($236,114) ($236,114) To be recouped in FY 2017 ($20,409) ($20,409) ($256,523) ($256,523) Ending Balance To be recouped in FY 2017 ($20,409) ($20,409) To be recouped in FY 2018 $388,942 ($53,840) $368,533 ($74,249) 8

16 Schedule Nine Fringe Benefits As of July 31, 2016 Intern/ Variance Original Regular Seasonal Total Favorable Percent Budget Actual Actual Actual (Unfavorable) Used COST CATEGORY FICA Taxes $576,267 $314,497 $2,568 $317,065 $259,202 55% Pension $530,362 $290,312 $0 $290,312 $240,050 55% 401k Employer Match $139,359 $79,700 $0 $79,700 $59,659 57% Health Insurance Subsidy $620,588 $349,439 $0 $349,439 $271,149 56% Cafeteria Allowance $250,386 $140,334 $0 $140,334 $110,052 56% Disability Insurance $34,577 $18,808 $0 $18,808 $15,769 54% Unemployment Compensation $12,000 $0 $0 $0 $12,000 0% Educational Assistance $25,000 $22,848 $0 $22,848 $2,152 91% Other Fringe Benefits $5,000 $2,969 $0 $2,969 $2,032 59% Vacation $529,134 $304,776 $0 $304,776 $224,358 58% Sick Leave $275,905 $157,002 $0 $157,002 $118,903 57% Holidays $290,294 $150,459 $0 $150,459 $139,835 52% Other Leave $11,000 $4,199 $0 $4,199 $6,801 38% Total $3,299,872 $1,835,343 $2,568 $1,837,911 $1,461,961 56% Comparison to Allocated Fringe Benefits Amounts Allocated to Grants $3,415,383 $1,845,244 $2,568 $1,847,812 ($1,567,571) 54% Less Fringe Benefits ($3,299,872) ($1,835,343) ($2,568) ($1,837,911) $1,461,961 Surplus/(Deficit) of Monthly Allocation to Grants $115,511 $9,901 $0 $9,901 ($105,610) 9% Surplus/(Deficit) of Allocation to Grants, Prior Years ($213,995) ($213,995) $0 ($213,995) ($0) 100% Surplus/(Deficit) of Allocation to Grants, Cumulative to Date ($98,484) ($204,093) $0 ($204,093) ($105,610) 207% Future Rollover/Recouped Amounts Beginning Balance To be recouped in FY 2016 ($56,474) ($56,474) To be recouped in FY 2017 ($157,521) ($157,521) ($213,995) ($213,995) Ending Balance To be recouped in FY 2017 ($157,521) ($157,521) To be recouped in FY 2018 $59,037 ($46,572) ($98,484) ($204,093) 9

17 Schedule Ten General Fund Local Appropriations As of July 31, 2016 Local Amount Credit Memos Appropriations Local Appropriations Billed Basis Received - Amount Not Balance Member Governments Budget Basis Base Aging Total To Date Collected Due MISSOURI Cass County $18,367 $18,367 $0 $18,367 $18,367 $0 $0 Clay County 27,052 27, ,052 27, Independence 14,399 14, ,399 14, Jackson County 72,954 72, ,954 72, Kansas City 56,669 56, ,669 56, Lee's Summit 11,261 11, ,261 11, Platte County 11,130 11, ,130 11, Ray County 5,000 5, ,000 5, Cass County 1, ,449 1,449 1, Clay County 2, ,903 2,903 2, Independence 2, ,903 2,903 2, Jackson County 25, ,947 25,947 25, Kansas City 34, ,786 34,786 16, ,000 Platte County 1, ,449 1,449 1, Ray County 1, ,449 1,449 1, KANSAS Johnson County 79,237 79, ,237 79, Leavenworth County 14,093 14, ,093 14, Olathe 15,514 15, ,514 15, Overland Park 21,368 21, ,368 21, Miami County 6,062 6, ,062 6, Unified Government 29,119 29, ,119 29, , ,225 70, , , ,000 Voluntary Local Governmental Contributions 65,612 65, ,612 64, ,035 State of Missouri 10,670 10, , ,670 Total $529,393 $458,507 $70,886 $529,393 $499,688 $0 $29,705 10

18 Schedule Eleven Local Appropriations - Voluntary As of July 31, 2016 Billed less Amount Budget Basis Billed Basis Amount Received = $.0999 Per $.0999 Per Received Balance Member Governments Capita Capita to Date Due Shawnee $6,408 $6,408 $6,408 $0 Blue Springs 5,415 5,415 5,415 0 Lenexa 4,964 4,964 4,964 0 Leavenworth 3,631 3,631 3,631 0 Leawood 3,282 3,282 3,282 0 Raytown 3,041 3,041 3,041 0 Liberty 3,002 3,002 3,002 0 Gladstone 2,617 2,617 2,617 0 Grandview 2,521 2,521 2,521 0 Belton 2,381 2,381 2,381 0 Prairie Village 2,209 2,209 2,209 0 Raymore 1,978 1,978 1,978 0 Gardner 1,970 1,970 1,970 0 Grain Valley 1,324 1,324 1,324 0 Lansing 1,160 1,160 1,160 0 Excelsior Springs 1,142 1,142 1,142 0 Merriam 1,133 1,133 1,133 0 Harrisonville 1,032 1,032 1,032 0 Mission Smithville Kearney Pleasant Hill Oak Grove Bonner Springs Roeland Park Richmond De Soto Paola Parkville Spring Hill Greenwood Tonganoxie Platte City Basehor Peculiar Osawatomie Edwardsville Louisburg

19 Schedule Eleven - Continued Local Appropriations - Voluntary As of July 31, 2016 Billed less Amount Budget Billed Amount Received = $.0999 Per $.0999 Per Received Balance Member Governments Capita Capita to Date Due North Kansas City $433 $433 $433 $0 Fairway Mission Hills Sugar Creek Buckner Pleasant Valley Riverside Lawson Lake Lotawana Weatherby Lake Edgerton Garden City Weston Westwood Claycomo $65,612 $65,612 $64,577 $1,035 12

20 Schedule Twelve Emergency Services Local Contributions As of July 31, 2016 Local Amount Credit Memos Contributions Invoiced Received - Amount Not Balance Description Budget Basis Basis To Date Collected Due General - Regional Homeland Security Coordinating Committee $186,183 $219,110 ($209,022) ($1,219) $8,869 MARCER - Mid-America Regional Council Emergency Rescue $106,670 $111,540 ($97,770) ($2,500) $11,270 MERS - Metropolitan Emergency Radio System $3,000 $3,100 ($2,900) ($100) $100 MOHAKCA - Metropolitan Organization of Health Agencies in the Kansas City Area $4,600 $5,400 ($5,400) $0 $0 $300,453 $339,150 ($315,092) ($3,819) $20,239 13

21 Schedule Thirteen Emergency Services Local Contributions , by Organization As of July 31, 2016 Prior Yr Contribution (MARCER, MERS, MOHAKCA) RHSCC ES Local Contribution Portion Invoiced Total Invoiced RHSCC ES Local Contribution Portion Received (Info Only) Total Payment Received (includes MARCER, MERS, MOHAKCA portion) Balance Due Area Cities and Counties City of Belton $100 $1,585 $1,685 ($1,585) ($1,685) $0 City of Blue Springs $100 $3,743 $3,843 ($3,743) ($3,843) $0 City of Claycomo $350 $25 $375 ($25) ($375) $0 City of Edwardsville $350 $250 $600 ($250) ($600) $0 City of Excelsior Springs $450 $368 $818 ($368) ($818) $0 City of Gardner $0 $1,473 $1,473 ($1,473) ($1,473) $0 City of Gladstone $935 $945 $1,880 ($945) ($1,880) $0 City of Grandview $935 $849 $1,784 ($849) ($1,784) $0 City of Independence $1,535 $6,967 $8,502 ($6,967) ($8,502) $0 City of Kansas City, Mo. $1,735 $31,927 $33,662 ($31,927) ($33,662) $0 City of Leavenworth $0 $2,597 $2,597 $0 $0 $2,597 City of Leawood $935 $1,424 $2,359 ($1,424) ($2,359) $0 City of Lee's Summit $935 $5,768 $6,703 ($5,768) ($6,703) $0 City of Lenexa $935 $2,646 $3,581 ($2,646) ($3,581) $0 City of Liberty $935 $1,226 $2,161 ($1,226) ($2,161) $0 City of North Kansas City $450 $550 $1,000 ($550) ($1,000) $0 City of Oak Grove (credit memo processed) $100 $469 $569 $0 $0 $0 City of Olathe $835 $8,593 $9,428 ($8,593) ($9,428) $0 City of Overland Park $935 $12,037 $12,972 ($12,037) ($12,972) $0 City of Prairie Village $100 $1,478 $1,578 ($1,478) ($1,578) $0 City of Raymore $100 $1,317 $1,417 ($1,317) ($1,417) $0 City of Raytown $935 $1,205 $2,140 ($1,205) ($2,140) $0 City of Riverside $450 $500 $950 ($500) ($950) $0 City of Shawnee $0 $4,613 $4,613 ($4,613) ($4,613) $0 Cass County $400 $3,916 $4,316 ($3,916) ($4,316) $0 Clay County $100 $9,686 $9,786 ($9,686) ($9,786) $0 Jackson County $100 $29,027 $29,127 ($29,027) ($29,127) $0 Johnson County, Kan. $1,835 $22,241 $24,076 ($22,241) ($24,076) $0 Leavenworth County $1,335 $2,008 $3,343 ($2,008) ($3,343) $0 Platte County $100 $3,858 $3,958 ($3,858) ($3,958) $0 Ray County $100 $892 $992 $0 $0 $992 Wyandotte County $1,635 $9,902 $11,537 ($9,902) ($11,537) $0 Subtotal for Area Cities and Counties $19,740 $174,085 $193,825 ($170,127) ($189,667) $3,589 14

22 Schedule Thirteen - Continued Emergency Services Local Contributions , by Organization As of July 31, 2016 Prior Yr Contribution (MARCER, MERS, MOHAKCA) RHSCC ES Local Portion Invoiced Total Invoiced RHSCC ES Local Contribution Portion Received (Info Only) Total Payment Received (includes MARCER, MERS, MOHAKCA portion) Balance Due MARCER SPECIAL DISTRICTS - EMS AGENCIES IN-REGION Belton Emergency Services $350 $250 $600 ($250) ($600) $0 Bonner Springs Ambulance District $350 $250 $600 ($250) ($600) $0 Central Cass County FPD $350 $250 $600 ($250) ($600) $0 Central Jackson Co FPD $935 $815 $1,750 ($815) ($1,750) $0 Ft Osage FPD $350 $250 $600 ($250) ($600) $0 Garden City FPD $350 $250 $600 ($250) ($600) $0 Harrisonville Emergency Services $350 $250 $600 $0 $0 $600 Holt FPD $350 $250 $600 ($250) ($600) $0 Inter-City FPD $350 $250 $600 ($250) ($600) $0 John Knox Village Ambulance $350 $250 $600 $0 $0 $600 Johnson Co FD #2 $350 $250 $600 ($250) ($600) $0 Kearney Fire and Rescue $450 $150 $600 ($150) ($600) $0 Lawson Fire and Rescue $350 $250 $600 ($250) ($600) $0 Lone Jack FPD $350 $250 $600 ($250) ($600) $0 Lotawana FPD $350 $250 $600 ($250) ($600) $0 Northland Regional Ambulance District $835 $915 $1,750 ($915) ($1,750) $0 Pleasant Hill Fire Protection District $450 $150 $600 ($150) ($600) $0 Pleasant Valley Fire Dept $350 $250 $600 $0 $0 $600 Prairie Township FPD $350 $250 $600 ($250) ($600) $0 Ray Co Ambulance District $835 $415 $1,250 ($415) ($1,250) $0 Raytown FPD $835 $415 $1,250 $0 $0 $1,250 Smithville Area FPD $350 $250 $600 ($250) ($600) $0 Sni Valley FPD $350 $250 $600 ($250) ($600) $0 South Metro Fire District $350 $250 $600 ($250) ($600) $0 South Platte FPD $350 $250 $600 ($250) ($600) $0 West Peculiar FPD $450 $150 $600 ($150) ($600) $0 West Platte FPD $350 $250 $600 ($250) ($600) $0 Subtotal for MARCER Members In-Region $11,790 $8,010 $19,800 ($6,845) ($16,750) $3,050 15

23 Schedule Thirteen - Continued Emergency Services Local Contributions , by Organization As of July 31, 2016 Prior Yr Contribution (MARCER, MERS, MOHAKCA) RHSCC ES Local Portion Invoiced Total Invoiced RHSCC ES Local Contribution Portion Received (Info Only) Total Payment Received (includes MARCER, MERS, MOHAKCA portion) Balance Due Special Districts in Metro (EMS agencies involved with MARCER outside metro or specific geography) Air Methods/Mercy Med Flight $350 $100 $450 ($100) ($450) $0 American Medical Response $835 $915 $1,750 ($915) ($1,750) $0 APS Ambulance $835 $915 $1,750 $0 $0 $1,750 Clay County, KS EMS $350 $100 $450 ($100) ($450) $0 Eagle Med LLC $350 $100 $450 $0 $0 $450 Franklin Co Ambulance $350 $100 $450 ($100) ($450) $0 Higginsville EMS $350 $100 $450 $0 $0 $450 Johnson Co, Mo. Ambulance District $350 $100 $450 ($100) ($450) $0 Lawrence-Douglas Co Fire & Medical $835 $915 $1,750 ($915) ($1,750) $0 Lexington Fire & Rescue $350 $100 $450 ($100) ($450) $0 LifeFlight Eagle $835 $915 $1,750 ($915) ($1,750) $0 LifeTeam Air MD $350 $100 $450 $0 $0 $450 Mercy Emergency Services Communication Center $350 $100 $450 ($100) ($450) $0 Miami Co EMS $835 $915 $1,750 ($915) ($1,750) $0 Missouri Disaster Response System, Inc. $100 $350 $450 ($100) ($450) $0 Pettis Co Ambulance District $835 $165 $1,000 ($165) ($1,000) $0 RSI, Crisis Intervention Center $350 $100 $450 ($100) ($450) $0 Wellington-Napoleon FPD $350 $100 $450 ($100) ($450) $0 Subtotal for Special Districts in Metro $8,960 $6,190 $15,150 ($4,725) ($12,050) $3,100 PUBLIC HEALTH DISTRICTS Clay County Health Center $600 $250 $850 ($250) ($850) $0 Jackson County Health Dept $600 $250 $850 ($250) ($850) $0 Platte County Health $400 $200 $600 ($200) ($600) $0 Ray County Health $200 $125 $325 ($125) ($325) $0 Subtotal for Public Health Districts $1,800 $825 $2,625 ($825) ($2,625) $0 16

24 Schedule Thirteen - Continued Emergency Services Local Contributions , by Organization As of July 31, 2016 Prior Yr Contribution (MARCER, MERS, MOHAKCA) RHSCC ES Local Portion Invoiced Total Invoiced RHSCC ES Local Contribution Portion Received (Info Only) Total Payment Received (includes MARCER, MERS, MOHAKCA portion) Balance Due Hospitals (involved with MARCER) Belton Regional Medical Center $2,500 $750 $3,250 ($750) ($3,250) $0 Centerpoint Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Lee's Summit Medical Center $2,500 $750 $3,250 ($750) ($3,250) $0 Menorah Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Overland Park Regional Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Research Medical Center $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Research Medical Center - Brookside $2,500 $750 $3,250 ($750) ($3,250) $0 Cass Regional Medical Center $2,500 $750 $3,250 ($750) ($3,250) $0 Children's Mercy Hospital $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Children's Mercy Hospital South $2,500 $750 $3,250 ($750) ($3,250) $0 Lawrence Memorial Hospital $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Liberty Hospital $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Miami County Medical Center $2,500 $750 $3,250 ($750) ($3,250) $0 North Kansas City Hospital $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Olathe Medical Center $2,500 $1,000 $3,500 $0 $0 $3,500 Providence Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Rehabilitation Hospital of Overland Park $2,500 $750 $3,250 $0 $0 $0 (credit memo processed) Saint John Hospital $2,500 $750 $3,250 ($750) ($3,250) $0 Saint Luke's Cushing Memorial $2,500 $750 $3,250 ($750) ($3,250) $0 Saint Luke's East Hospital $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Saint Luke's Hospital of Kansas City $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Saint Luke's North Hospital - Barry Road $2,500 $1,000 $3,500 $0 $0 $3,500 Saint Luke's South $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Shawnee Mission Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 SMMC K-7 & Prairie Star $2,500 $750 $3,250 ($750) ($3,250) $0 St. Joseph Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 St. Mary's Medical Center $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 Truman Medical Center - Hospital Hill $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Truman Medical Center Lakewood $2,500 $1,000 $3,500 ($1,000) ($3,500) $0 University of Kansas Hospital $2,500 $1,250 $3,750 ($1,250) ($3,750) $0 Veterans Administration Hospital $2,500 $1,000 $3,500 $0 $0 $3,500 Subtotal for Hospitals $77,500 $30,250 $107,750 ($26,500) ($94,000) $10,500 GRAND TOTAL $119,790 $219,360 $339,150 ($209,022) ($315,092) $20,239 City of Oak Grove (credit memo processed) $569 Rehabilitation Hospital of Overland Park (credit memo processed) $3,250 $3,819 17

25 Schedule Fourteen Cash Utilization As of July 31, 2016 Security Security Bank Security Country Bank Overnight Bank Club Bank Government Net Outstanding Sweep Checking Money Market Securities Month Checks & Deposits Account Accounts Account Investments Total January 31, 2016 ($2,032,717) $5,234,382 $500,020 $11,964 2,000,000 $5,713,649 February 28, 2016 ($2,335,554) 6,006, ,019 11,959 2,000,000 $6,182,933 March 31, 2016 ($1,447,649) 5,764, ,020 16,931 2,000,000 $6,833,895 April 30, 2016 ($2,324,681) 7,113, , ,736 1,500,000 $7,306,856 May 31, 2016 ($2,410,168) 7,349, ,019 15,789 2,000,000 $7,455,077 June 30, 2016 ($2,236,757) 7,702, ,019 17,684 2,000,000 $7,983,126 July 31, 2016 ($1,498,491) 7,212, , ,172 1,500,000 $8,236,467 August 31, 2016 September 30, 2016 October 31, 2016 November 30, 2016 December 31, 2016 Current Interest Rates 0.25% 0.05% 0.05% Yield Purchase Maturity Investments at July 31, 2016 Rate Date Amount Date Unrestricted Investments Federal Home Loan Bank 1.194% Oct 8, 2015 $500,000 Sept 13, 2019 Federal Farm Credit Bank 1.030% Oct 8, 2015 $500,000 July 13, 2018 Federal Home Loan Bank 0.700% May 10, 2016 $500,000 Dec 28, 2017 Subtotal Current Investments $1,500,000 Note: $1,500,000 in investments was purchased in early August, these are listed below.. Federal Home Loan Bank 0.560% Aug 3, 2016 $500,000 Aug 28, 2017 Federal Farm Credit Bank 0.730% Aug 4, 2016 $500,000 June 18, 2017 Federal Home Loan Bank 0.750% Aug 4, 2016 $500,000 Aug 15, 2018 Combined Grand Total Investments 3,000,000 18

26 Schedule Fifteen Idle Funds Investment Income As of July 31, 2016 Allocated to Overnight Money Government Child Care & Balance in Checking Sweep Market Securities Solid Waste General Month Accounts Account Accounts Investments Total District Fund January $20 $957 $0 $1,737 $2,715 ($340) $2,374 February $20 $999 $1 $1,738 $2,757 ($415) $2,342 March $21 $1,047 $1 $1,738 $2,806 ($451) $2,356 April $21 $1,090 $36 $1,678 $2,825 ($400) $2,424 May $20 $1,200 $36 $1,768 $3,023 ($410) $2,613 June $25 $1,097 $1 $1,896 $3,019 ($386) $2,633 July $22 $1,333 $43 $1,811 $3,209 $0 $3,209 Inv Prem Amor Adj ($7,079) ($7,079) $0 ($7,079) August September October November December Total $149 $7,723 $117 $5,285 $13,275 ($2,403) $10,872 19

27 Schedule Sixteen Comparison of Allocated and Incurred Indirect Costs and Fringe Benefits As of July 31, 2016 Fringe Benefits Pool - Regular Employees To be Rolled Adjusted Current Year Rolled Over / Over / (Recouped) Negotiated Actual Costs Prior Surplus / Other Costs Surplus / (Recouped) in Future Recap: Rate Rate Base Allocated (Deficit) Adjust. Allocated Incurred (Deficit) Amount To FY Years % 44.97% 7,376,624 $ 3,105,559 $ - $ - $ 3,105,559 $ 3,317,331 $ (211,772) $ (211,772) FY % 45.51% 7,750,392 3,704,687 (211,772) 0 3,492,915 3,527,049 (34,134) (34,134) FY % 47.01% 7,277,100 3,340,188 (34,134) 0 3,306,054 3,421,319 (115,265) (115,265) FY % 49.26% 6,447,235 3,133,658 (115,265) (199) 3,018,194 3,175,715 (157,521) (157,521) FY 2017 (157,521) % % 46.01% 7,556,461 3,506, ,506,198 3,476,417 29,781 29,781 FY % 47.46% 7,536,792 3,436,777 29, ,466,558 3,577,267 (110,709) (110,709) FY % 47.56% 6,827,927 3,338,857 (110,709) 0 3,228,148 3,284,622 (56,474) (56,474) FY % 48.64% 3,773,505 1,845,244 (56,474) 0 1,788,770 1,835,343 (46,573) FY 2018 (46,573) $ 25,411,168 $ (498,573) $ (199) $ 24,912,396 $ 25,615,063 $ (702,667) $ (656,094) $ (204,094) Fringe Benefits Pool - Intern/Seasonal Employees To be Rolled Adjusted Current Year Rolled Over / Over / (Recouped) Negotiated Actual Costs Prior Surplus / Other Costs Surplus / (Recouped) in Future Recap: Rate Rate Base Allocated (Deficit) Adjust. Allocated Incurred (Deficit) Amount To FY Years % 7.65% 86,809 $ 6,598 $ - $ - $ 6,598 $ 6,640 $ (42) Note A FY % 7.65% 86,238 6, ,554 6,597 (43) Note A FY % 7.65% 110,339 8, ,386 8,441 (55) Note A FY % 7.65% 71,641 5, ,019 5,019 0 Note A FY % % 7.59% 68,611 5, ,214 5,208 6 Note A FY % 7.65% 78,620 5, ,975 6,014 (39) Note A FY % 7.65% 54,080 4, ,137 4,137 0 Note A FY % 7.65% 33,568 2, ,568 2,568 0 Note A FY $ 44,451 $ - $ - $ 44,451 $ 44,624 $ (173) $ - $ - Combined Regular and Intern/Seasonal Employees $ (204,094) Indirect Cost Pool To be Rolled Adjusted Current Year Rolled Over / Over / (Recouped) Negotiated Actual Costs Prior Surplus / Other Costs Surplus / (Recouped) in Future Recap: Rate Rate Base Allocated (Deficit) Adjust. Allocated Incurred (Deficit) Amount To FY Years % 33.62% 8,871,400 $ 3,406,618 $ - $ - $ 3,406,618 $ 2,982,261 $ 424,357 $ 424,357 FY % 34.65% 9,625,436 2,772, , ,196,483 3,335,618 (139,135) (139,135) FY % 36.45% 8,927,963 3,222,995 (139,135) 0 3,083,860 3,254,102 (170,242) (170,242) FY % 36.58% 7,963,561 3,063,019 (170,242) 0 2,892,777 2,913,186 (20,409) (20,409) FY 2017 (20,409) % % 35.73% 9,253,680 3,349, ,352 3,360,184 3,306,405 53,779 53,779 FY % 33.90% 9,276,364 3,246,728 53, ,300,507 3,144, , ,559 FY % 36.83% 8,460,206 2,724, , ,879,746 3,115,860 (236,114) (236,114) FY % 35.70% 4,673,430 1,850,678 (236,114) 0 1,614,564 1,668,404 (53,840) FY 2018 (53,840) $ 23,636,183 $ 88,204 $ 10,352 $ 23,734,739 $ 23,720,784 $ 13,955 $ 67,795 $ (74,249) Note A - Amounts funded by MARC General Fund and not rolled over or recouped from subsequent fiscal years. 20

28 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-a ISSUE: VOTE: Authorize Mid-America Head Start to apply for funds through MARC CSC for a two-year grant from the Health Care Foundation of Greater Kansas City BACKGROUND: This is a two year grant to pilot a the use of Community Health Workers with Head Start families in Jackson County to increase their access to health care, increase parent engagement and advocacy, and introduce preventive practices. Funding will support contracts for four on-site Community Health Workers (CHWs) in Head Start programs. CHWs will collaborate with high risk families with children birth to five years of age to create connections to healthcare systems. CHW services will focus on: 1) improving access to medical and dental services 2) maintaining treatment for children with chronic health conditions and 3) empowering families as advocates for their children s ongoing health and wellness through the use of health literacy education. CHWs will be recruited from a cadre of Head Start parents who are in the process of completing a CHW certification course being conducted by the Metropolitan Community Colleges of Kansas City. MAHS has seven Head Start parents enrolled in this course who are scheduled to complete their certification in September The four Community Health Workers will provide 40 hours of services per week for 40 weeks per year. Contractors that are housed at only one site will be paid at a rate of $20.00 per hour. Contractors that are required to travel between locations will be paid at a rate of $25.00 per hour to cover added transportation costs. Grant funds will also be used to purchase two "School Health Early Intervention Combo" medical screening machines to be used by CHWs at a cost of $10,932 each, and screening supplies totaling BUDGET CONSIDERATIONS: Funds are being requested in the amount of $308,882 over the 2-year period. RECOMMENDATION: Authorize Mid-America Head Start to apply for funds through MARC CSC for a two-year grant from the Health Care Foundation of Greater Kansas City in the amount of $308,882. STAFF CONTACT: Liz Smith Jovanna Rohs This agenda item was included in a memo to the MARC Board dated July 25, 2016 and was processed administratively to meet necessary deadlines.

29 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-b ISSUE: VOTE: Authorize Mid-America Head Start to submit an Early Head Start expansion grant application to expand the number of Early Head Start slots BACKGROUND: In June 2016 the Administration for Children and Families announced $4,345, in new funding has been made available for expansion of existing Early Head Start programs throughout the four states in Region VII which include Kansas, Missouri, Iowa and Nebraska. MAHS proposes to add 84 enrollment slots to its existing 403 Early Head Start slots in three delegate and one school district partnership location. These slots will be added to the enrollment of existing early childhood programs that have requested to be included in this expansion application. The agencies included are Independence School District, The Kansas City Public School District, the Blue Springs School District, and two of the Family Conservancy s partnerships centers: Operation Breakthrough and Easter Seals Midwest. The total amount of funds requested is $1,549, The chart below describes the allocation of funding and slots for each agency: Early Head Start Expansion Budget 2017 Total EHS Expansion Award EHS Expansion Award Amount EHS Expansion Funded Enrollment EHS Training Award Amount Total EHS Expansion Award The Family Conservancy Delegate $ 689, $ 17, $ 706, Kansas City Public Schools Delegate 275, , , Independence School District Delegate 206, , , Delegates 1,171, , ,200, Blue Springs School District Partner 255, , , MARC- Family Advocate Support 85, , , School District Partner 340, , , Delegate/Partner Subtotal 1,512, , ,549, MARC - Grantee Oversight Grand Total $ 1,512, $ 37, $ 1,549, RECOMMENDATION: Authorize Mid-America Head Start to submit an Early Head Start expansion grant application to expand the number of Early Head Start slots in the amount of $1,549, STAFF CONTACT: Liz Smith Jovanna Rohs This agenda item was included in a memo to the MARC Board dated July 25, 2016 and was processed administratively to meet necessary deadlines.

30 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-c ISSUE: VOTE: Authorize acceptance of supplemental funds from the Administration for Children for Mid- America Head Start BACKGROUND: The Mid-America Head Start s delegate agency, the YMCA of Greater Kansas City, has requested emergency funds to pay for the repair of their HVAC system at their Thomas Roque Head Start location. This center provides Head Start and Early Head Start services to 108 children, birth to five years. In July, one of the compressors on this facility s rooftop unit failed and needs to be replaced. The YMCA has completed a bid process, received three bids and proposes to use Trane to complete the work. Trane provided the lowest bid and has worked on the unit previously, and is familiar with the system. They are also compliant with the Davis Bacon Act and can provide certified payroll. Because this expense was not included in the YMCA s budget for the 2016 fiscal year, they are requesting additional emergency funds to cover these costs. The Administration for Children and Families allows grantees to apply for one time supplemental funding to support such needs when they arise. Mid-America Head Start will pass these funds directly to the YMCA for their use. Although MARC s fiscal policies do not require Board approval for amounts under $25,000, all funding received from the Administration for Children and Families requires documentation of approval from the agency s governing board. RECOMMENDATION: Authorize acceptance of supplemental funds from the Administration for Children for Mid-America Head Start in the amount of $12,207. STAFF CONTACT: Liz Smith Jovanna Rohs

31 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-d ISSUE: VOTE: Authorize Aging Services contract amendment with KCATA BACKGROUND: MARC currently has a contract with the Kansas City Transportation Authority (KCATA) to provide lift/ramp transportation services to eligible disabled persons aged and everyone aged 60 and above who require a lift/ramp vehicle to be transported. Most trips are medical in nature. The agreement between MARC and KCATA is unique in that the costs are shared between the two organizations instead of a unit cost basis. The SFY 2016 contract with KCATA was worth $37,500. Due to unforeseen circumstances, KCATA was only able to expend $7,615.72, leaving a balance of $29, The SFY 2017 contract is also worth $37,500. KCATA has requested that MARC carry over its unexpended balance from 2016 and apply it to the 2017 contract, which will increase the 2017 contract value to $67, BUDGET CONSIDERATIONS: Since this balance from SFY 2016 is included in funds available for SFY 2017, MARC staff will be able to bring these funds forward to help meet the need and demand for this service. COMMITTEE ACTION: The Commission on Aging, at its August 10 th meeting, recommended to the MARC Board that the current contract with KCATA be amended by adding this additional $29, RECOMMENDATION: The recommendation is to approve amending the SFY 2017 Aging Services transportation contract with KCATA, increasing the amount from $37,500 to $67, STAFF CONTACT: Jacqui Moore

32 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-e ISSUE: VOTE: Approve an Aging Services pilot program for utilizing frozen meals in the service delivery area to Medicaid clients without a formal RFP solicitation BACKGROUND: MARC s Department of Aging Services participates in the Missouri Medicaid Aged and Disabled Waiver (Home Delivered Meals) Program, and has since Lately though, there has been a steady increase of those who have been deemed eligible for the program, creating a waiting list within MARC s fivecounty service area. Utilizing the home delivered meals system that is now in place, which was created decades ago, has proven to be untenable in this age of declining funds available for such programs. This system relies chiefly on catered hot food and paid meal delivery costs, which average around $8.50-$9.00 per meal delivered. Unfortunately, the Medicaid reimbursement rate is $5.91 per meal, established by the State legislature. MARC staff has been investigating alternative methods that would allow us to fully service those eligible to receive Medicaid home delivered meals, while at the same time letting MARC increase slots for those people who are eligible for home delivered meals, as provided by Title IIIC funds under the Older Americans Act. The Department of Aging Services would like to pursue a pilot program that would utilize frozen meals whereby the cost for each meal would fall in line with the Medicaid reimbursement rate. There are a few potential providers within the area that offer such a service, which would include not only the meals, but also the delivery of these meals. The Department of Aging Services would like the Board to approve a pilot program that could be put in place to test the feasibility of this system over the balance of the state fiscal year that ends June 30, 2017, without going through a formal RFP process. During this pilot period we would also be able to make changes and adjustments to the system to address concerns that may develop or occur. The cost of such a program and the reimbursement of such costs would total around $500,000 (84,602 additional meals for the program year). After experiencing this pilot program for a few months and making needed adjustments, a formal RFP would then be developed in late January or early February to solicit providers for the SFY 2018 program year, which would begin July 1, BUDGET CONSIDERATIONS: The goal of this pilot program would be to set up a system where the costs of providing Medicaid meals would closely equal the reimbursement rate, eliminating any Medicaid-approved participant from being placed on a waiting list. RECOMMENDATION: Approve a pilot program for utilizing frozen meals to Medicaid clients identified by the Missouri Department of Social Services within the five-county service area without a formal RFP solicitation. STAFF CONTACT: Jacqui Moore

33 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-f ISSUE: VOTE: Authorize receipt of funds and release of Request for Proposal for a Bus Rapid Transit- Transportation Oriented Development Economic Impact Study BACKGROUND: Bus Rapid Transit (BRT) is a type of bus service that emulates characteristics of rail operations such as high frequencies, limited stops and enhanced passenger amenities. Transit Oriented Development (TOD) is a strategy to facilitate walkable, mixed-use development and enhance the accessibility of high levels of transit service by concentrating development around existing or planned transit corridors. TOD enhancements often benefit other mobility options, including walking, biking, carsharing, van-pooling, etc. in addition to transit. TOD is a relatively new concept in our region but many recent transit investments have potential to support and benefit from TOD. Kansas City s version of Bus Rapid Transit (BRT) is available through the MAX services along Main, opened 2005, and Troost, opened 2010, and planned for Prospect Ave. Connex routes along State Avenue and Metcalf Avenue have offered a lite version of the MAX service in Kansas. Greater understanding of the economic impacts of the BRT services in our region is needed to help guide and to build support for these investments. A number of national TOD studies have been conducted regarding streetcar and other fixed route alternatives, but BRT impacts are not as well understood. This study will examine what TOD and economic impacts BRT has had within the Main and Troost MAX corridors along with estimating what the potential impact may be with the Prospect MAX and other priority corridors within the region (such as State Avenue and Metcalf Avenue in Kansas; and North Oak Trafficway, Independence Avenue, 12 th Street, 18 th Street, 31 st Street and 39 th Street in Missouri). The study also will develop BRT typologies for the Kansas City region by analyzing BRT corridors in other cities to gain a better understanding of variables that may impact TOD and economic development. MARC staff and our project partners issued a Request for Information for suggestions to refine the scope of this study and have used this information to develop a Request for Proposals to procure consulting assistance to conduct this study. BUDGET CONSIDERATIONS: The study will funded through multiple sources: $ 37,500 Mid-America Regional Council Consolidated Planning Grant 2016 $ 82,500 Study Participants including KCATA and city of Kansas City, Mo. $ 120,000 Total

34 AGENDA REPORT Budget and Personnel Committee COMMITTEE ACTION: The BRT-TOD Economic Impact Study is included in the UPWP amendments that will be presented to the MARC Board on August 23, 2016 for adoption. Transit Oriented Development is included in the Regional Transit Coordinating Council work plan for RECOMMENDATION: Authorize the executive director to execute agreements for receipt of funds from project participants, and authorize release of a Request for Proposals for the project. STAFF CONTACT: Ron Achelpohl Martin Rivarola Beth Dawson

35 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-g ISSUE: VOTE: Authorize applications to HUD, and if awarded, accept funds to support Homelessness Coordination (HMIS) Services; and Authorize release of RFP for HMIS Vendor Services BACKGROUND: In fall 2015, the MARC Board authorized the organization to serve as the Lead Agency for the Homelessness Management Information System (HMIS) on behalf of the region s three Continuum of Care organizations serving much of the homeless population in the Kansas City region (Wyandotte County Homeless Services Coalition, Johnson County Continuum of Care and Homeless Services Coalition of Greater Kansas City serving Jackson County). The Homeless Management Information System (HMIS) is an internet-based data collection software application designed to capture information about the numbers, characteristics, and needs of homeless persons and those at risk of homelessness over time. Agencies receiving HUD and other federal grant funds are required to use the system to track and report on services. With the support of the Johnson and Jackson County Continuum of Care organizations, MARC applied for FY2015 HUD funds to support the HMIS work. The funds were awarded, and MARC has recently received the grant documents to begin using the funds in the fall of this year. The Wyandotte and Jackson counties Continuum of Care organizations merged this summer, and the merged organization, the Greater Kansas City Coalition to End Homelessness, and the Johnson County Continuum of Care have again encouraged MARC to apply for FY2016 funds to continue support of the HMIS Lead Agency role. The new applications would allow MARC to have access to funds once the FY2015 funds are expended, by late MARC would apply for the same amounts -- $62,632 through the Johnson County Continuum of Care and $145,180 through the GKC Coalition to End Homelessness (Jackson and Wyandotte CoC) to continue as the HMIS Lead Agency. The HMIS system currently used by agencies supporting the homeless population is MAAC-LINK supported by the Mid-America Assistance Coalition. Following discussions with organizations using the system, with representatives from MAAC and the CoC boards, the decision by the HMIS Lead Agency Governing Board was to issue a Request for Proposals to consider changes in the current system and/or current vendor. The system s operation is supported through HUD grants and user fees. RECOMMENDATION: Authorize the executive director to apply for HUD funds as described above and if awarded, accept the grants to support the two Continuum of Care organizations as the HMIS Lead Agency; Authorize the release of a Request for Proposals for a HMIS system in partnership with the two Continuum of Care organizations serving Jackson, Wyandotte and Johnson counties. STAFF CONTACT: Jason Bohn/Marlene Nagel

36 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-h ISSUE: VOTE: Authorize the submission of grant applications through MARC CSC, and if successful, authorize the acceptance of funds for the KC Communities for All Ages Initiative BACKGROUND: MARC is supporting KC Communities for All Ages through funding from a number of sources. The major funding has come from the Menorah Heritage Foundation (formerly the Jewish Heritage Foundation), the W J Brace Charitable Trust through Bank of America, Grantmakers in Aging/Pfizer Foundation and the Roger A. and Corinne R. Durkee Fund, Greater Kansas City Community Foundation, and Truman- Heartland Community Foundation. The initiative is designed to advance work in areas of transportation/mobility, housing, civic and social engagement, care giving and health care for the Kansas City region to better prepare for and meet the needs of a greatly expanding older adult population. The first grant to MARC for $100,000 from the Menorah Heritage Foundation in 2011 enabled MARC to begin its work, establish a Leadership Advisory Board, conduct outreach, educate the public around caregiving, and produce an Idea Book on universal design for housing with the First Suburbs Coalition. A $42,498 grant from the Roger A. and Corinne R. Durkee Fund through the Greater Kansas City Community Foundation supplemented other foundation funds for this program. MARC received a first year $120,000 grant from the Grantmakers in Aging/Pfizer Foundation in The W J Brace Charitable Trust provided $50,000 in funds to meet the Pfizer Foundation requirement for new match funding. The grants enabled MARC to develop a toolkit for First Suburbs on steps to create age-friendly communities; draft an Older Adult Transportation and Mobility Regional Action Plan; and conduct public outreach around engagement of older adults with KCPT through the Imagine KC series, as well as a public awareness campaign to promote older adult caregiving services in the Kansas City region. A second year of funding in from the Grantmakers in Aging/Pfizer Foundation of $140,000, $50,000 from the WJ Brace Charitable Trust, and $60,000 from the Menorah Heritage Foundation allowed KC Communities for All Ages (KCC) to implement two initiatives involving work with the region s first suburbs and efforts to increase awareness of older adult transportation and mobility options and resources. MARC worked with the First Suburbs Coalition to help communities by developing a checklist of desired characteristics for successful Communities for All Ages in a pilot with four first-suburb communities Gladstone and Raytown, Mo., and Prairie Village and Mission, Kan. to engage elected officials and city planners from these communities to conduct self-assessments using the newly developed checklist. The work also resulted in the development of a recognition program that could lead to a more intentional process for communities to enhance age-friendly efforts. MARC also addressed an action item from the Regional Older Adult Transportation and Mobility Action Plan developed in Phase I. MARC enhanced the content on the KCC website with information focused

37 AGENDA REPORT Budget and Personnel Committee on older driver safety, and promoted transportation and mobility options and resources in the region, primarily around the new website Linked for Care. For , MARC received $120,000 from Grantmakers in Aging; $50,000 from Bank of America/W J Brace Charitable Trust; $40,000 from the Menorah Heritage Foundation; $4,000 from Truman- Heartland Community Foundation; and $2,000 from AARP Missouri to support the KC Communities for All Ages work. In addition, $20,000 of MARC s Area Agency on Aging was allocated to support this work, which supports the AAA goal of increasing awareness of the needs of, and resources for, older adults. For , MARC received $50,000 from Bank of America/W J Brace Charitable Trust; $33,595 from the Roger A. and Corinne R. Durkee Fund, Greater Kansas City Community Foundation; $30,000 from the Menorah Heritage Foundation; and $5,000 from Truman-Heartland Community Foundation; and $5,000 from the George Nettleton Foundation. Clay County Senior Services is providing up to $15,000, with local match from participating Clay County communities, to fund MARC technical assistance for the Communities for All Ages Recognition Program. In addition, $20,000 of MARC s Area Agency on Aging was allocated to support this work. Primary activities in 2016 include continuation of work with the First Suburbs Coalition to implement the communities for all ages program, including the Communities for All Ages Recognition Program and Professional Network and other supporting activities; implementing public awareness strategies to increase the understanding and engagement of elected officials, business leaders, and other regional influencers on the importance of elevating aging and aging issues as a regional priority; and development of a regional system to support civic engagement of older adults. The work in year 5 (2017) will include continued implementation of the Communities for All Ages Recognition Program, the Professional Network and other supporting activities; continued expansion of regional awareness and education activities on issues related to age-friendly communities; regional implementation of the Aging Mastery Program ; implement leadership development strategies within the aging-service provider sector; and implement action agendas with regional partners to promote civic engagement opportunities. MARC CSC is requesting $50,000 from the W J Brace Charitable Trust at Bank of America; $50,000 from the George Nettleton Foundation; $30,000 from Menorah Heritage Foundation; and $5,000 from Truman-Heartland Community Foundation. Additional requests will be made in the $20,000 to $25,000 range for the Aging Mastery Program, an initiative established by the National Council on Aging to help those near retirement and older adults take key steps to improve their well-being and add stability to their lives. RECOMMENDATION: Authorize the executive director to submit applications to the above foundations for 2017 funding and accept the funds, if awarded. STAFF CONTACT: Cathy Boyer-Shesol This agenda item was included in a memo to the MARC Board dated July 25, 2016 and was processed administratively to meet necessary deadlines.

38 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-i ISSUE: VOTE: Authorize submission of grant applications through MARC CSC, and acceptance of funds, to support projects to support GradForce KC and KC Rising Human Capital recommendations BACKGROUND: On February 29, KC Rising partners hosted a one-year update of the KC Rising initiative. KC Rising is led through a partnership between MARC, the Civic Council of Greater Kansas City and the Kansas City Area Development Council. The steering committee leadership reported on progress by the Trade, Innovation and Entrepreneurship and Human Capital work groups. Among the initiatives announced for launch or near implementation are the Regional Export Plan by the World Trade Center; the launch of a new capital resource, KC Rise Fund, to support business start-up and expansion; and Talent Toolkit by KCADC designed to help attract information technology and other talent to the Kansas City region. One of the initiatives announced for implementation is supported by MARC, the Talent-to-Industry Exchange (TIE) program. The TIE program was selected as the signature strategy of the KC Rising Human Capital Workgroup because it simultaneously addresses all three human capital goals attraction, alignment and access. The TIES program has also been recommended by GradForce KC, the program supported through the Lumina Community Partnership at MARC. It provides a mechanism to address workforce needs in a sector-specific manner that supports the broader KC Rising framework. MARC will work with an industry partner and other community organizations to convene exchanges and will focus on two to three priority industry sectors each year. The first year will focus on Engineering, Architecture and Construction and Life Sciences. The TIES process includes data and analysis, key interviews and focus groups with employers, and dialogue between employers and educational institutions to create an action plan including short- and long-term talent development strategies. Another initiative called KC Degrees is advancing through recommendations from both KC Rising s Human Capital work group and the GradForce KC initiative. The program is designed to help some of the more than 300,000 adults in the Kansas City area with some college but no degree reach college attainment. KC Degrees will be supported with technical assistance from a national organization, Graduate! Network funded by the Lumina Foundation. The program employs College Success Navigators to help adults assess their career goals and determine the best educational program in the metro area to meet their needs. Partners will include colleges and universities, employers and community organizations. Continued support will help the interested adults to successfully enroll, persist, and complete college. A funding request for the TIES program is being prepared for the Department of Labor in response to the America s Promise Job-driven grant program. The grant is designed to create a competitive workforce by developing or expanding regional partnerships and sector strategies. The award period is 48 months. If funded, MARC will be a sub-grantee to the Full Employment Council application. A request to the Bloch Family Foundation is for $75,000 ($25,000/year for three years) for KC Degrees.

39 AGENDA REPORT Budget and Personnel Committee RECOMMENDATION: Authorize grant applications through MARC CSC to support implementation of initiatives recommended through the GradForce KC and KC Rising initiatives to the U.S. Department of Labor and the Bloch Family Foundation as described above, and if awarded, authorize the acceptance of the funds. STAFF CONTACT: Sheri Gonzales Warren This agenda item was included in a memo to the MARC Board dated July 25, 2016 and was processed administratively to meet necessary deadlines.

40 AGENDA REPORT Budget and Personnel Committee August 2016 Revised Item No.2-j ISSUE: VOTE: Authorize agreements for implementation of the KC Degrees Program BACKGROUND: The Mid-America Regional Council is launching a new post-secondary completion program in September KC Degrees (formerly known as GRADUATE! Kansas City). KC Degrees is designed to increase the number of adults who return to school and complete a postsecondary degree. The initiative is a partnership between MARC, several 2-year and 4-year postsecondary institutions, and an array of workforce partners committed to supporting adult learners in the community. In its first year of implementation (2016), KC Degrees plans to recruit and support students through recruitment of adults interested in the program; advising through community advisors and post-secondary advisors to help the adults identify the program and institution best suited to meet their needs; and identify and secure resources to help adults remove barriers to participation. The Ewing Marion Kauffman Foundation has agreed to support the KC Degrees program over the next year (with a longer term commitment expected). The budget for the first year includes $40,000 for a third party evaluation. Through discussions with the Kauffman Foundation and review of area evaluators with expertise in post-secondary attainment, The Kansas City Area Education Research Consortium (KC AERC) was asked to submit a proposal. There is some flexibility in the budget to cover the additional modest cost requested by KC-AERC for a total evaluation budget in the first year of $42,234. KC AERC is a consortium of researchers at four regional research universities the University of Missouri Kansas City, the University of Kansas, the University of Missouri Columbia, and Kansas State University and cooperating educational partners in the metropolitan Kansas City area. The purpose of KC AERC is to provide educational partners, as well as state, community, and private sector stakeholders with access to the highest quality research relating to student achievement, classroom practice, and educational policy. The evaluation work in the first year will include: 1. Develop an evaluation plan, data sharing agreements, and data tracking system to assess the implementation and short-term and long-term outcomes of the KC Degrees project. 2. Conduct an implementation evaluation to assess Year 1 recruitment, postsecondary enrollment, and academic support activities. 3. Conduct a Year 1 outcome evaluation to assess progress toward KC Degrees performance goals. 4. Report Year 1 findings and lessons learned. MARC has hired an Outreach and Advising Project Manager for the KC Degrees program to build strong relationships with community organizations and the 17 participating colleges and universities to ensure that adults from throughout the region are attracted to participate and receive strong supportive services. MARC also advertised for three part-time contractors to support the program by working directly with adults expressing interest in the program, helping them to assess their career and education goals, select an educational program that might best meet their needs, and accomplishing a warm handoff to the educational institution to help support their enrollment in and through their

41 AGENDA REPORT Budget and Personnel Committee college experience. MARC has identified three individuals to fill the contractor roles. They will work up to 28 hours/week. The individuals and their contract terms are as follows: Pamela Harris, with strong education and community experience will be paid $25 per hour. Ms. Harris will work up to 28 hours/week over 18 months for a total of $50,400. Cathleen Peterson, with strong education experience will also be paid $25 per hour. She will work up to 20 hours/week for 69 weeks for a total of $34,500. Andrea Cherry has experience with the Missouri College Advising Corps and is a graduate student. She will work up to 20 hours/week at $23/hour for 69 weeks for a total of $31,740 Funds from the Ewing Marion Kauffman Foundation will support these contracts. RECOMMENDATION: Authorize an agreement with KC-AERC to carry out an evaluation of the KC Degrees first year at an amount not to exceed $42,234; Authorize an agreement with Pamela Harris, Cathleen Peterson and Andrea Cherry as a part-time KC Degrees Advisor as described above. STAFF CONTACT: Sheri Gonzales Warren

42 AGENDA REPORT Budget and Personnel Committee August 2016 Item No.2-k ISSUE: VOTE: Authorize expenses for printed materials and direct mail postage for Double Up Food Bucks outreach BACKGROUND: In June, the U.S. Department of Agriculture awarded a Food Insecurity Nutrition Incentive grant to MARC to fund a three-year expansion of the Double Up Food Bucks program, which provides SNAP customers who purchase locally grown produce at participating locations with a dollar-for-dollar matching incentive for additional produce purchases. After launching a successful pilot program in six grocery stores in 2015, MARC and its grant partners have expanded the program to 22 grocery stores and 35 farmers markets in the Kansas City metro, eastern Kansas, the St. Louis metro and rural Missouri in By the end of three years, the program is expected to expand to a total of 117 grocery stores and 68 farmers markets. The project includes a significant budget for outreach and education. USDA limits its support for outreach to direct-to-consumer marketing, such as direct mail, fliers and on-site signage targeted directly to consumers. After seeking competitive bids, MARC has arranged for printing and mailing of key materials for the 2016 season: Direct mail campaign to SNAP households in 50 zip codes with participating grocers/markets (59,822 total households): Printing cover letters and fliers $7, Mail processing (folding, stuffing, sealing, applying postage) $7, Postage $28, Total direct mail costs to date $42, Printed materials for grocery stores and farmers markets: Signs and fliers $15, Banners $3, Bags and T-shirts for evaluators $2, Total printed material costs to date $20, The above expenses broken down by vendor are as follows: Direct Mail Strategies (mail processing) $7, U.S. Post Office (postage) $28, James Printing (letters, fliers, signs) $12, Advertisers Printing (fliers, signs for St. Louis) $2, Custom Color (banners, signs) $8, Fast Signs (signs for St. Louis) $2, Custom Ink (t-shirts for evaluators) $ Pro Imprint (bags for evaluators) $1, Total expenses to date $63,267.18

43 AGENDA REPORT Budget and Personnel Committee BUDGET CONSIDERATIONS: The budget for 2016 expenses includes $66,000 for direct mail and $29,100 for other printed materials (total $95,100). The expenses outlined above account for 67 percent of the budgeted amount for We anticipate using the remaining funds for an additional mailing in St. Louis later this year, after more stores are online, and reprints of some fliers as needed. RECOMMENDATION: Approve expenses for the Double Up Food Bucks initiative as outlined above. STAFF CONTACT: Donna Martin Barbara Hensley This agenda item was included in a memo to the MARC Board dated July 25, 2016 and was processed administratively to meet necessary deadlines.

44 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-l ISSUE: VOTE: Approve purchase of Airbus VESTA dispatching equipment and software for the Platte County Sheriff's Office PSAP BACKGROUND: Under the direction of the Public Safety Communications Board and Users Committee, the equipment at regional PSAPs will be upgraded to Next Generation capable equipment over the next several years. This purchase includes all server and workstation equipment. MARC has utilized Commenco, Inc. for the purchase of the VESTA equipment as the region's authorized dealer. BUDGET CONSIDERATIONS: The total cost for the Platte County Sheriff's Office PSAP upgrade, including all necessary hardware, software, and installation costs, is $164, The expenditures will be made using existing dollars from the Equipment Replacement Fund. COMMITTEE ACTION: The Public Safety Communications Board approved the 2016 PSAP Upgrade Schedule at its meeting on December 2, RECOMMENDATION: Authorize purchase of VESTA dispatching equipment and software from Commenco, Inc. for the Platte County Sheriff's Office PSAP in the amount of $164, STAFF CONTACT: Keith Faddis

45 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-m ISSUE: VOTE: Approve purchase of Airbus VESTA dispatching equipment and software for the Kansas City Fire and EMS PSAP BACKGROUND: Under the direction of the Public Safety Communications Board and Users Committee, the equipment at regional PSAPs will be upgraded to Next Generation capable equipment over the next several years. This purchase includes all server and workstation equipment. MARC has utilized Commenco, Inc. for the purchase of the VESTA equipment as the region's authorized dealer. BUDGET CONSIDERATIONS: The total cost for the Kansas City Fire and EMS PSAP upgrade, including all necessary hardware, software, and installation costs, is $205, The expenditures will be made using existing dollars from the Equipment Replacement Fund. COMMITTEE ACTION: The Public Safety Communications Board approved the 2016 PSAP Upgrade Schedule at its meeting on December 2, RECOMMENDATION: Authorize purchase of VESTA dispatching equipment and software from Commenco, Inc. for the Kansas City Fire and EMS PSAP in the amount of $205, STAFF CONTACT: Keith Faddis

46 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-n ISSUE: VOTE: Approve purchase of additional Airbus VESTA dispatching equipment and software for Belton Police Department PSAP BACKGROUND: Under the direction of the Public Safety Communications Board and Users Committee, the equipment at regional PSAPs will be upgraded to Next Generation capable equipment over the next several years. MARC has utilized Commenco, Inc. for the purchase of the VESTA equipment as the region's authorized dealer. Due to increased call volume, the Belton Police Department has requested that a third answering position be installed in its PSAP. The Public Safety Communications Board recommended approval of the addition of one answering position at the Belton Police Department, to be cost-shared based upon the equipment requested, staffing capability and operational plan of use. BUDGET CONSIDERATIONS: The total cost for the additional position, including all necessary hardware, software, and installation costs, is $20, The expenditure will be made using existing dollars from the Equipment Replacement Fund. COMMITTEE ACTION: The Public Safety Communications Board approved this cost share at its meeting on September 16, RECOMMENDATION: Authorize purchase of VESTA dispatching equipment and software from Commenco, Inc. for the Belton PD PSAP in the amount of $20, STAFF CONTACT: Keith Faddis

47 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 2-o ISSUE: VOTE: Approve purchase of additional Airbus VESTA dispatching equipment and software for third MARC Communications Technician BACKGROUND: Under the direction of the Public Safety Communications Board and Users Committee, the equipment at regional PSAPs will be upgraded to Next Generation capable equipment over the next several years. MARC has utilized Commenco, Inc. for the purchase of the VESTA equipment as the region's authorized dealer. MARC recently hired a third public safety communications technician who will need a position to perform necessary job duties. The position will be installed at the MARC office. BUDGET CONSIDERATIONS: The total cost for the additional position, including all necessary hardware, software, and installation costs, is $20, The expenditures will be made using existing dollars from the Equipment Replacement Fund. COMMITTEE ACTION: The Public Safety Communications Board approved hire of an additional communications technician and associated equipment expenses at its December 2014 meeting. RECOMMENDATION: Authorize purchase of VESTA dispatching equipment and software from Commenco, Inc. for the third public safety communications technician in the amount of $20, STAFF CONTACT: Keith Faddis

48 AGENDA REPORT Budget and Personnel Committee August 2016 Item No. 3-a ISSUE: VOTE: Approve the minutes of the June 28, 2016 meeting BACKGROUND: The minutes of the June 28, 2016 meeting are enclosed. RECOMMENDATION: Approve the minutes of the June 28, 2016 meeting. STAFF CONTACT: David Warm Mary Laird

49 BUDGET AND PERSONNEL COMMITTEE MID-AMERICA REGIONAL COUNCIL 600 Broadway, Suite 200 Kansas City, Missouri June 28, :15 a.m. Minutes of Meeting COMMITTEE MEMBERS PRESENT Commissioner Beverlee Roper, Platte County, Mo. MARC Board Treasurer Councilmember Carol Suter, Gladstone, Mo. MARC Board 1 st Vice Chair Commissioner Jimmy Odom, Cass County, Mo. Mayor Pro Tem Scott Wagner, Kansas City, Mo. Commission Chairman Dennis Bixby, Leavenworth County, Kan. Commissioner Rob Roberts, Miami County, Kan. Commissioner Brian McKiernan, Unified Government of Wyandotte County/Kansas City, Kan. STAFF PRESENT David Warm, executive director Ron Achelpohl, director of transportation and environment Jacqui Moore, director of aging services Dorothy Pope, director of financial affairs Jovanna Rohs, director of early learning and Head Start Keith Faddis, public safety director Cynthia Allen, emergency services fiscal administrator Barbara Hensley, public affairs director Becky Hall, accountant Mary Laird, executive assistant CALL TO ORDER Commissioner Roper called the meeting to order at 11:15 a.m. REVIEW AND ACCEPT THE ANNUAL AUDIT FOR 2015 Dorothy Pope said that at the May 2016 meeting, the comprehensive annual financial report (CAFR) for fiscal year 2015 and the supplemental financial report under OMB s Uniform Grant Guidance was presented to the committee. In addition, RubinBrown reviewed in detail a report that contained required auditor communications. She said that there were no findings.