Minnesota Community Action Plan Application

Transcription

1 Minnesota Community Action Plan Application Office of Economic Opportunity Overview... 1 Guidance... 1 Instructions... 4 Submission Checklist... 6 Application Forms... 7 Form 1: Community Action Plan Cover Page... 7 Form 2: Community Action Plan Financial Capacity... 8 Form 3: Requirements and Assurances... 9 Form 4: Community Action Plan Narrative Form 5: Community Action Coordination and Linkages Form 6: Satellite and Outreach Offices Form 7: Service and Program Descriptions... 21

2 Minnesota Community Action Plan Application Overview A. Application Due Date electronic copies of the Community Action Plan (Word) and Budget (Excel), as well as PDFs of the application attachments by Wednesday, June 7, 2017 at 4:00 p.m. to: Becky Wochnick at B. Community Action Plan Application Review and Community Action Contract Process The Community Action Plan Application will be reviewed and pre-approved by the Minnesota Department of Human Services in anticipation of the availability of Minnesota Community Action Grant (MCAG) and Community Services Block Grant (CSBG) funding for FY Once appropriations are finalized, the Community Action Plan is approved and becomes the work plan and budget for the Community Action Grant Agreement Contract. Grant agreement documents and final instructions will be provided at the time of contracting. C. Application approval by agency Board of Directors The Community Action Plan, as the agency s application for funding, must be approved by the agency s Board of Directors. On the Community Action Plan Cover Page, enter the date the application was approved by the grantee s governing board. A copy of the approval action by the Board, such as the meeting minutes or board resolution must be submitted with the application. D. Contacts and Questions For more information and application questions, please contact: Andy Grewell andrew.grewell@state.mn.us Guidance A. Anticipated Allocations Becky Wochnick rebecca.wochnick@state.mn.us Per Minnesota statute, the distribution of Community Action funds to CSBG designated grantees is based on a formula that provides base and formula funding. Each grantee receives an annual base funding amount based upon the poverty population in its service area. The remaining funds are distributed based on the relative percentage of the poverty population in each service area. Poverty population is calculated using the most recent U.S. Census American Community Survey data, which annually updates a 5 year average of people living below the federal poverty line. The allocations for utilize ACS data, the most recent data available. Projected Minnesota Community Action funding, including the Minnesota Community Action Grant (MCAG) and the Community Services Block Grant (CSBG) are included in this packet. For planning purposes, use the projected MCAG and CSBG amounts for the budget in the Community Action Plan pre-approval submission. A final funding allocation chart will be released when the Minnesota Legislature passes its biennial budget and the MCAG appropriation is certified by Minnesota Management and Budget (MMB). FY Minnesota Community Action Plan 1

3 B. Community Action Plan The CSBG law Section 676.(b)(11) requires each designated eligible entity (grantee) to submit a Community Action Plan to the State CSBG office: (11) an assurance that the State will secure from each eligible entity in the State, as a condition to receipt of funding by the entity through a community services block grant made under this subtitle for a program, a community action plan (which shall be submitted to the Secretary, at the request of the Secretary, with the State plan) that includes a community-needs assessment for the community served, which may be coordinated with community-needs assessments conducted for other programs. The Community Action Plan documents an agency s execution of the ROMA Cycle of Assessment, Planning, Implementation, Achievement of Results, and Evaluation. A completed Minnesota Community Action Application becomes the agency s Community Action Plan for the Community Action Grant Contract. The Community Action application has been revised and slightly reorganized. It includes similar information and forms as in previous years and now also addresses Information Memorandum 138 and the consolidation of OMB Circulars A-21, A-87, A-110, A-122, and A-133 into Uniform Grant Guidance 2 CFR Part 200. The application is organized around the Results Oriented Management and Accountability (ROMA) cycle. C. Community Needs Assessment The CSBG Act requires that the Community Action Plan include a Community Needs Assessment. This assessment, conducted at least every 3 years, should include both needs and resources of the people and communities in an eligible entity s geographic service area. A complete Community Needs Assessment will also require an assessment of area resources and assets along with other contextual information for both the quantitative and qualitative data. Grantees were required to submit an electronic copy of their most recent Community Needs Assessment in January 2017 in coordination with the CSBG Organization Standards documentation review process. This assessment is the foundation for the Community Action Plan. D. Results Oriented Management and Accountability (ROMA) Results Oriented Management and Accountability (ROMA) is Community Action s outcome framework, and participation is required in the CSBG Act. ROMA was created in 1994 based upon principles contained in the federal Government Performance and Results Act of Since October 1, 2001, all states have been required to implement ROMA and to utilize ROMA concepts in the reporting of community action outcomes. In recent years, within a broader national effort to strengthen the performance management culture of the CSBG Network, ROMA has been improved and updated, known as ROMA Next Generation. ROMA Next Generation includes three national Community Action goals. Goal 1: Individuals and families with low incomes are stable and achieve economic security. Goal 2: Communities where people with low incomes live are healthy and offer economic opportunity. Goal 3: People with low incomes are engaged and active in building opportunities in communities. For more information about ROMA Next Generation, visit: Generation.aspx?iHt=17. FY Minnesota Community Action Plan 2

4 E. ROMA Outcome-Based Plan A Community Action Plan includes a two-year ROMA Outcome-Based Plan. THE ROMA Outcome-Based Plan is built around the three national Community Action goals and the National Performance Indicators (NPIs) supporting each goal. ROMA Outcome-Based Plans will be due on September 1, The Office of Economic Opportunity will provide training and technical assistance between June and August 2017 to help grantees create their ROMA Outcome-Based Plan. F. CSBG Annual Report Annual reports are required each year in December using the format provided by the Minnesota Department of Human Services, including the federal CSBG Annual Report format and results achieved with the ROMA Outcome-Based Plan. For more information about the CSBG Annual Report format, visit: Generation.aspx?iHt=19. G. Federal and State Authority Grantees must comply with all applicable state and federal laws, as well as their agency bylaws. The following information provides links to key state and federal statutes and regulations. The complete text of the CSBG Act can be found on the U.S. Department of Health and Human Services, Office of Community Services Website at: The complete text of the MCAG statute can be found at: See subdivisions 256E The complete text of the MCAG rule can be found at: The cost and accounting standards of OMB Uniform Grant Guidance, 2 CFR 200, can be found at: Income eligibility guidelines for MCAG and CSBG funding is outlined in federal and state law and currently permits CSBG services to be provided directly to clients up to 125% of the federal poverty line. Federal poverty guidelines adjust annually. Current 2017 federal poverty guidelines can be found at: The CSBG Act outlines limitations on the use of CSBG funds, which include construction of facilities, political activities and voter registration activities. On January 26, 2015, the US Department of Health and Human Services, Administration for Children and Families, Office for Community Services (OCS) released Information Memorandum (IM) No. 138 State Establishment of Organizational Standards for CSBG Eligible Entities. States were required to implement IM 138 no later than federal fiscal year FY Minnesota Community Action Plan 3

5 Minnesota Community Action Plan Application Community Action Plan Instructions A complete Community Action Plan Application submission includes the following items. Form 1: Community Action Plan Cover Page Complete all sections of the Community Action Plan Cover Page. Form 2: Community Action Plan Financial Capacity The Financial Capacity form provides an overview of the agency s financial situation. Complete all sections. Form 3: Community Action Plan Requirements and Assurances Complete all sections of the Community Action Plan Requirements and Assurances. Form 4: Community Action Plan Narrative Complete all sections of the Community Action Plan Narrative. Form 5: Community Action Coordination and Linkages Complete all sections of the table detailing coordination and linkages with other organizations and entities. Form 6: Satellite and Outreach Offices Complete all sections of the table detailing satellite and outreach offices. Form 7: Service and Program Descriptions 1. List all agency services and programs on the forms provided. Use one worksheet for each service and program. Complete each section of the worksheet Include both the total amount of projected funding necessary to support each program, as well as the amounts projected/budgeted from all funding sources in the appropriate columns. should be projected for the entire 30-month contract period. For planning, community engagement, and board governance activities using CSBG and MCAG funding, include a program entitled Linkages and Capacity Building. On a Service and Program Description worksheet, enter Linkages and Capacity Building as the Service or Program Name. Activities that are not services or program-specific, or administrative costs under CSBG guidelines, should be entered here. Budget Instructions Please note the following instructions and changes for the Budget Workbook The budget worksheets are set up to automatically calculate grant year sub totals. The Summary worksheet will be auto-populated based on the values used within each Cost Category worksheet. Calculation cells have been locked to preserve these formulas. Cost Categories have been updated to match the order and category type names used in EGMS. FY Minnesota Community Action Plan 4

6 For Other & Personnel, enter each cost on a separate line. The worksheet will automatically calculate the subtotals. There are two worksheets provided for Personnel (I & II). The Personnel subtotal will be automatically calculated from salaries listed on either or both of the pages. List the total number of Full Time and Part Time employees on the first Personnel worksheet in the boxes provided. For Travel, provide narratives specifically addressing projected use of funds for both instate and out of state travel activities (e.g. mileage, air fare, ground transportation, conferences registration, and other travel expenses). For Cost Categories 4-8, provide the amounts budgeted for each year and a description of the costs in each narrative box provided. Note that the Indirect Costs category applies only if the agency has a federally approved indirect cost rate or maximum of 10% De Minimis. If you enter anything on this part of the budget, attach a copy of the approval notice from the federally cognizant agency. On the last worksheet, labeled Expenditure Plan, please enter the plan for your Community Action expenditures for each year. The worksheet will automatically calculate the totals. If the percentage of CSBG or MCAG funds going to administrative costs exceeds 15%, provide a justification in the box provided. Actual expenditures will be reported in the CSBG Annual Report beginning in December Attachments Instructions The following attachments should be submitted with the application. Required Attachments Copy of Community Action Plan approval action by Agency s governing board (Minutes of meeting, resolution, etc.). Board Member Roster: Include the following information: Board Member Name, Board Position, Sector Represented, Terms Served, and Current Term Expiration. Copy of current year total agency organization-wide budget Additional Attachments (If Applicable to Agency): Copy of Agency s federally approved Indirect Rate Copy of Agency s cost allocation plan Copy of Agency s standard sub-grant contract language, and copies of any contracts using Community Action funds FY Minnesota Community Action Plan 5

7 Submission Checklist electronic copies of the Community Action Plan (Word) and Budget (Excel), as well as PDFs of the application attachments by Wednesday, June 7, 2017 at 4:00 p.m. to: Becky Wochnick at A complete Community Action Plan Application submission includes the following items. 1. Community Action Plan (Word Document) Form 1: Community Action Plan Cover Page Form 2: Community Action Plan Financial Capacity Form 3: Community Action Plan Requirements and Assurances Form 4: Community Action Plan Narrative Form 5: Community Action Coordination and Linkages Form 6: Satellite and Outreach Offices Form 7: Service and Program Descriptions 2. Community Action Budget (Excel Document) 3. Attachments A. Required Attachments Copy of Community Action Plan approval action by Agency s governing board (Minutes of meeting, resolution, etc.). Board Member Roster: Include the following information: Board Member Name, Board Position, Sector Represented, Terms Served, and Current Term Expiration. Copy of current year total agency organization-wide budget B. Additional Attachments (If Applicable to Agency) Copy of Agency s federally approved Indirect Rate Copy of Agency s cost allocation plan Copy of Agency s standard sub-grant contract language, and copies of any contracts using Community Action funds FY Minnesota Community Action Plan 6

8 Agency Information Form 1: Community Action Plan Cover Page Minnesota Department of Human Services - Office of Economic Opportunity For the FY Biennium Legal Name: Community Action Partnership of Ramsey & Washington Counties Main Office Address: 450 Syndicate St N City: St. Paul Zip Code: Phone: Fax: Grantee Web Site URL: Counties/Area Served: Ramsey & Washington Federal ID Number: State Tax ID: Congressional District(s): 4 & portion of 6 (Forest Lake) State Legislative District(s): 38,39,41,42,43, 53, 54, 64, 65, 66, 67 DUNS Number: SAM Registration Current? Yes No Agency Contacts Executive Director Name: Dr. Clarence Hightower Phone: Board Chair Name: Blake Huffman Phone: Fiscal Director Name: Dean Dalzell Phone: Human Resources Director: De Humphrey Phone: Reporting Contact Name: Cassidy Titcomb Phone: chightower@caprw.org blake.huffman@co.ramsey.mn.us ddalzell@caprw.org dhumphrey@caprw.org ctitcomb@caprw.org ROMA Coordinator Contact Name: Phone: Cassidy Titcomb, Organizational Standards Contact Name: Cassidy Titcomb Phone: Agency and Board Information FY Minnesota Community Action Plan 7 ctitcomb@caprw.org ctitcomb@caprw.org Date Application approved by Grantee s Governing Board: Regular Board Meeting Day & Time: 3rd Thursday of Date of Annual Meeting (if applicable): each month at 6:00 PM Board Members Required in Bylaws: 15 Open Seats: 2 as of this date: Current Elected Officials: 5 Current Representatives of Customers: 4 Current Private Sector Representatives: 4

9 AGENCY INFORMATION Form 2: Community Action Plan - Financial Capacity How long has your organization been doing business? 53 years Does your organization currently hold 501(c)(3) status with the IRS? YES NO What was your organization s total revenue in the most recent 12-month accounting period? $22,417,424 Employees: 265 Full Time: 262 Part Time: 3 FINANCIAL STATEMENTS When was the last audit of the agency s financial statements completed? Date: 2/16/2017 for FYE 9/30/2016 Name of Accounting Firm: CliftonLarsonAllen How frequently does the agency board review financial statements? Monthly BUSINESS PROCESSES Does your organization have written policies and procedures for the following business processes? Grantees were required to submit an electronic copy of their most recent policies and procedures manual in January 2017 in coordination with the CSBG Organization Standards documentation review process. If your agency has an update to this manual, please include a copy of the table of contents in the application attachments. Accounting YES NO Purchasing YES NO Payroll YES NO DESCRIBE EXISTING DEBT Has any debt been incurred in the last 6 months? YES NO What was the reason for the new debt? Not Applicable What is the funding source for paying back the new debt? Not Applicable UNRESTRICTED FUNDS Current amount of unrestricted funds LEGAL ISSUES $2,558,874 (as of 5/18/2017 interim FS) Are there any current or pending lawsuits against the organizations? YES NO If yes, would there be an impact on the organization s financial position? YES NO Has the organization lost any funding due to accountability issues, misuse, or fraud? YES NO If yes, please describe the situation, including when it occurred: FY Minnesota Community Action Plan 8

10 Form 3: Requirements and Assurances A. Community Services Block Grant Act (42 USC 9901 et seq.) Will the Grantee use the funds in accordance with: A. To support activities designed to assist low-income families and individuals receiving assistance under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.), homeless families and individuals, migrant or seasonal farmworkers, and elderly low-income individuals and families? B. To remove obstacles and solve problems that block the achievement of self-sufficiency (including self-sufficiency for families and individuals who are attempting to transition off a State program carried out under part A of title IV of the Social Security Act)? C. To secure and retain meaningful employment? YES NO D. To attain an adequate education with attention toward improving low-income families literacy skills, which may include carrying out family literacy initiatives? E. To make better use of available income? YES NO F. To obtain and maintain adequate housing and a suitable living environment? YES NO G. To obtain emergency assistance through loans or grants to meet immediate and urgent individual and family needs? H. To achieve greater participation in the affairs of the community, including public and private grassroots partnerships with local law enforcement agencies, local housing authorities, private foundations, and other public and private partners to: 1. document best practices based on successful grassroots intervention in urban areas; and, 2. strengthen relationships with local law enforcement agencies, including participation in activities such as neighborhood or community policing efforts? I. To address the needs of youth in low-income communities through youth development programs that support the primary role of the family, give priority to the prevention of youth problems and crime, and promote increase community collaboration, such as programs for the establishment of violence-free zones and after-school child care programs? J. To make more effective use of, and to coordinate with, other programs related to the purposes of CSBG? K. To assure that, in the case of a community action agency the board will be constituted so as to assure that (A) one third of the members of the board are elected public officials, currently holding office, or their representatives; (B) at least one-third of the members are persons chosen in accordance with democratic selection procedures adequate to assure that they are representative of the poor in the area served; and, (C) the remainder of the members are officials or members of business, industry, labor, religious, welfare, education, or other major groups and interested in the community? L. To prohibit any political activities in violation of federal law? YES NO M. To prohibit any activities that provide voters and prospective voters with transportation to the polls or provide similar assistance in connection with an election or any voter registration activity, with the federal grant funds? N. To inform custodial parents in single-parent families that participate in CSBG programs about the availability of child support services? O. To refer eligible parents to the child support offices of State and local governments? YES NO P. To assure that all CSBG/Community Action Grant funded programs providing direct assistance YES NO FY Minnesota Community Action Plan 9 YES YES YES YES YES YES YES YES YES YES NO NO NO NO NO NO NO NO NO NO

11 have eligibility criteria as put forth by the Community Services Block Grant Act as reauthorized in 1998 i.e. serving customers at 125% of the federal poverty level? Q. Using procedures under which a low income individual, a community, religious organization, or a representative of low income individuals can petition for adequate representation on the agency board? YES NO B. Other State & Federal Requirements Will the Grantee use the funds in accordance with: A. Federal civil rights legislation and State of Minnesota Human Rights Act, such that no person will be discriminated against on the basis of race, color, disability, creed, religion, sex, age, national origin, marital status, sexual orientation, status with regard to public assistance, familial status, or other statutorily protected categories. B. The Americans with Disabilities Act (ADA) of 1990 and all applicable regulations? YES NO C. The Hatch Act (USC Title 5, Chapter 15), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds? D. The MN Government Data Practices Act, which requires the grantee to inform program applicants that the grantee may share applicant data with other agencies as allowed by law? E. MN Statutes regarding plain language in written materials? YES NO F. MN Statutes, Section regarding provision of non-partisan voter registration services to employees, program participants and the public services? G. MN Statute 16C.05 Subd. 5 which provides that the books, records, documents, and accounting procedures and practices of the vendor or other party, that are relevant to the contract or transaction, are subject to examination by the contracting agency and either the legislative auditor or the state auditor, as appropriate, for a minimum of six years? H. Title 2 of the Code of Federal Regulations, Uniform Administrative Requirements, Cost Principles, and Audit Requirement (if applicable) and/or State audit threshold requirements? I. Established conflict of interest policies that prohibit employees and board members from using their positions for the purpose that is motivated by a desire for private gain? J. Intellectual Property: The State owns all rights and interest in all intellectual property including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this contract. K. Fair housing regulations, grantees must administer its programs and activities relating to housing in a manner to affirmatively further fair housing. L. Client rights of appeal: Grantees shall assure that termination of assistance to any person for violation of program requirements will be in accordance with a formal process that recognized the rights of persons affected M. Certify that it has received a certificate of compliance from the Commissioner of Human Rights in accordance with Minnesota Law (Affirmative Action)? N. Comply with minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act? YES YES YES YES YES YES YES YES YES YES YES YES NO NO NO NO NO NO NO NO NO NO NO NO FY Minnesota Community Action Plan 10

12 Form 4: Community Action Plan Narrative A. Community Needs Assessment 1. Enter the agency s Mission Statement. To reduce the causes of poverty and its impact on people's lives. 2. Enter the date of the most recent agency-wide Community Needs Assessment. October Describe the agency-wide Community Needs Assessment process, including how the agency includes the input of low-income individuals and community partners. As in year's past, Community Action worked in partnership with Wilder Research on our 2015 Community Needs Assessment. Several data gathering approaches were used including a participant survey, demographic data review from the US Census Bureau and other sources, a field scan of organizations that provide services to low-income people in Ramsey and Washington counties, and analysis of existing research. The data from these sources was triangulated and synthesized to identify the key findings. All methods included Ramsey and Washington county residents, people living at 200% of poverty or less, and addressed English, Spanish, Hmong, Karen, and Somali speakers. Surveys were sent to a randomly seleceted list of all Community Action participants to represent the lowincome population in general, and each specific program. Community survey data were adjusted using poststratification weighting based on race/ethnicity, gender, and education level data from the US Census. The weighting was used to ensure the survey data are representative of the population. 4. List the top 3-5 priority needs identified in the agency s Community Needs Assessment. Need Need Addressed Directly by Agency List Services or Program Provided by Agency to Address Need Need Addressed By Partner Organization s List Services or Program Provided by Partner to Address Need Coordination Partners 1. Housing Rapid Rehousing Program, EHS Housing Advocate, Community Housing Development Click here to enter text. West Central Minnesota Communities Action, Inc. (Fiscal Agent);Neighbohoo d House; Ramsey County; Dakota County Housing Consortium 2. Employmen t Project Success Employment Services; Law Enforcement Career Click here to enter text. Ramsey County Workforce Center; The City of St. Paul FY Minnesota Community Action Plan 11

13 Path Academy (LECPA) Police Department 3. Finance Family Assets for Independence Minnesota (FAIM), Volunteer Income Tax Assistance (VITA), Car Ownership Program, Emergency Fuel Fund Click here to enter text. Prepare + Prosper; Credit Builder Alliance; MN Asset Building Coalition 4. Food Supplemental Nutrition Assistance Program Outreach (SNAP) Click here to enter text. Salvation Army; Common Bond; Sarah's Oasis; St. Paul Public Schools; Valley Outreach; Ramsey County; Washington County 5. Education Financial Literacy Education, Getting Ahead Course, Voter Education and Access Click here to enter text. Click here to enter text. FY Minnesota Community Action Plan 12

14 B. Planning 1. Enter the implementation and expiration dates of the most recent agency-wide Strategic Plan. January 2016 to December Describe the agency s strategic planning process, including who led the process, who was involved, and the major goals and strategies that were adopted. Please describe the role of the Board and people with low incomes in this process. In early 2015, after a thorough RFP process, the management consulting firm GrayHall LLP was retained by Community Action Partnership of Ramsey & Washington Counties (CAPRW) to support CAPRW s strategic planning process. Initial phases of the process included meetings between GrayHall LLP, CAPRW board members (including representatives of the low-income sector) and staff to ensure alignment around mission, vision, core values, internal capabilities, assets, external environment, stakeholder feedback, long-term goals, and strategic issues. At that time it was also determined that the Community Needs Assessment (CNA) data that would be collected by Wilder Research that same year would be useful to inform the strategic planning process for the Agency. GrayHall LLP completed three follow-up focus groups with program participants, community members, and key stakeholders. During the entirety of the strategic planning process, GrayHall LLP and Wilder Research operated on parallel tracks, which enabled the sharing of critical information at monthly Strategic Planning Steering Committee and Board of Director s meetings. Key activities outlined below: Board Survey and Review Strategic Plan March-April 2015 Planning RETREAT & Reflection Session May 9 and May 21, 2015 Review of CNA demographics, field scan, preliminary survey data June18 and August 20, 2015 Focus Groups (3) led by GrayHall (community members, prog participants, stakeholders) September, 2015 Facilitate and review SWOT analysis with staff and Board memebrs Sept. 29 and October 15, 2015 RETREAT-review CNA results; identify GOALS for next 3 years November 7, 2015 Board Approval of GOALS to be included in Strategic Plan November 19, 2015 Staff create objectives and tactics for GOALS December 1, 2015 Board Approval of Strategic Plan January 21, 2016 C. Implementation 1. Services and Programs Summary: Summarize in 3-4 paragraphs how CSBG and MCAG funding will be used, including a brief description of direct services and programs, as well as capacity building, linkages, community engagement, and administrative activities. Community Action Partnership of Ramsey & Washington Counties will use CSBG and MCAG funds to partner with people to overcome poverty in Ramsey and Washington counties. The dollars will support programming that ranges from stabilizing families facing emergencies, to securing meaningful employment, to helping people make better use of available income, to training low-income people to become civic leaders and voting citizens. Funds will also support our agency infrastructure and long range FY Minnesota Community Action Plan 13

15 planning in order to increase effective community-based approaches to mitigate the consequesnces of poverty and to eliminate systemice barriers keeping people in poverty. CSBG/MCAG funds are used to directly support programs coordinated by our Community Engagement department, as well as, food support (SNAP) outreach, community housing development, housing advocacy for Early Head Start, and agency planning, agency administration, and capactiy building. Community Engagement has three program focus areas: Civic Engagement, Income Management, and Employment Support. The programs empower low-income individuals and families and equip them with the tools to move out of poverty. This includes the removal of barriers to employment including training and transportation; creating access to affordable housing; achieving economic stability with increased financial and tax literacy, asset development, and financial credit-building; and having a voice in the political system through leadership training and community involvement. Our educational and empowerment programs offered by Community Engagement leverage the other services offered by Community Action: Head Start, Energy Assistance (LIHEAP), Transitional Housing (MNTHP) and Energy Conservation (DOE-WX). The combined involvement of the agency means that the basic needs of low-icome people are met so that they can grow and develop their own capacity to achieve their potential. 2. CSBG Target Populations: Indicate the CSBG target populations that will be served by checking the corresponding box(es). Low-income individuals and families Homeless individuals and families Migrant or seasonal farmworkers Seniors Youth 3. Accessible and Equitable Services for Underserved Populations: Indicate populations that will be served by checking the corresponding box(es). People with disabilities People with limited or no literacy People with limited or no English proficiency Racially and Ethnically Diverse Individuals and Families Immigrants and refugees Members of Federally Recognized Tribal Nations Other: Please describe - Click here to enter text. 4. To increase accessibility and improve delivery of services, describe how targeted outreach and services will be provided to the populations indicated above, including CSBG target populations and underserved populations. Our agency is utilizes affirmative practices when in all our outreach, communication, publicity, and FY Minnesota Community Action Plan 14

16 marketing of our services, resources and programs. These include but are not limited to: utilizing our strong network of collaborators to actively seek referrals and cross-promote opportunities; ensuring that professionals that work with low-income people are aware of our work through listservs, mailing lists, newsletters, flyers, and social media outlets; maintaining an active website and Facebook presence; paid and earned advertising in traditional media outlets; paid advertising in nontraditional outlets such ad space on cash checking envelopes; participating in and hosting community gatherings, fairs, forums seminars; hosting educational events; leveraging our internal systems to refer families to other services we offer; actively encouraging current participants to refer neighbors, friends, colleagues; contribute to and lead public discourse on community issues that impact poverty and lowincome people including contributing monthly columns to newspapers that serve our target populations; encouraging staff members at all levels of the organization to serve on community and social service boards, other collaboratives, and the like. 5. As OEO-DHS works to advance the Governor's initiative that state government better reflect the diversity of the people it serves, we encourage providers to also make efforts to hire staff and have board members who represent their service population. Describe the demographics (race, ethnicity, gender identity, etc.) of staff, leadership and board members and in what ways they reflect the population being served. If your staff, leadership and board is not reflective of the population served, describe efforts being made to improve in this area. Community Action staff members, leadership, and board members reflect the racial, ethnic, and gender diversity of our service area. Notable demographic shifts over the last several years in our service area include, but are not limited to, an increase in the number of new-americans of East Asian and East African descent. To remain affirmative in our hiring practices and our leadership recruitment efforts we have made concerted efforts to recruit qualified applicants that reflect these shifts. Additionally, our Agency has both a certificate of Affirmative Action and Certificate of Equal Pay. Of our current 265 total employees: -207 are women (78% of the total) -154 are peoples of color (58% of the total) -116 are women of color (44% of the total and 56% of all women) -19 different languages besides English are spoken by 119 staff members (Spanish, Hmong, Somali, Karen, Thai, Tai Dam, Burmese, Khmer, Arabic, Oromo, Kiswa, Lao, French, Bafut, Amharic, Italian, Tigringa, Mandarin, Cantonese) -4 of 6 Senior Level Leaders are women (67%) -2 of 6 Senior Level Leaders are peoples of color (33%) -11 of 13 Board of Directors members are women--2 vacancies (84%) -4 of 13 Board of Directors members are peoples of color--2 vacancies (31%) 6. Delegated Activity (Sub-Grantees): Will the agency sub-grant any services or activity? YES NO If yes, describe any delegated or sub-granted activity. FY Minnesota Community Action Plan 15

17 Click here to enter text. 7. Referrals to Child Support Office: Describe activities to inform and refer custodial parents in single-parent families that participate in Community Action programs to child support services. If, during the process of applying for Head Start services or any other Agency program, a family asks about child support our staff will provide them a list of resources that the Agency has compiled. If a family does not ask about or does not indicate that they receive (or should be receiving child support) on their application we do not provide any information. Is follow-up conducted to determine if a client has received Child Support Payments? YES NO Is Documentation obtained on receipt of Child Support for NPI Outcome reporting? YES NO D. Achievement of Results 1. Describe the specific data systems and/or software that will be used to collect and track demographic and National Performance Indicator (NPI) outcome data reported in the CSBG Annual Report, including how data is gathered from all agency services and programs. (1) Individual/Family: Electronic: CAP60, Child Plus, TSGold, EHeat (2) Agency: Electronic: CAP60, Manual tracking for 4.1, 5.1 e/f (3) Community: Electronic:CAP60, Child Plus, Manual tracking for 2.2 (4) Volunteer Engagement: ChildPlus, Volunteer Reporter 2. Describe how the agency meets the CSBG requirement of tracking an unduplicated count of individuals and families served. All individuals and families served are downloaded from eheat into our CAP60 database, any duplicate households are resolved. Because of a unique household and participant number assigned, an individual may receive services from multiple programs but is only counted once. 3. Describe the data collection and analysis procedures that will be used to track program performance and the achievement of results. All households at the agency that receive services are determined eligible for those services through an application and eligibility determination process. All application data is recorded to the applicable program database. Program services provided and outcomes achieved are tracked for each applicant/household in these databases. Each program has the ability to set up the outcomes planned for the services provided. Outcomes/results are entered by appropriate staff and supported by file documentation. 4. Describe the process that will be used to verify the accuracy and completeness of demographic and National Performance Indicator (NPI) outcome data reported in the CSBG Annual Report. We plan to cross reference our reports from CAP60 with the demographic and program outcome reports in eheat and Child Plus. The current year s data is also compared to the previous years as well as the target numbers set for each NPI. Any variances greater than 20% either the previous year or goal will be analyzed for accuracy. Explanations will be provided if the variance is accurate. Throughout the year management reports are reviewed to determine program performance and file record reviews are performed to ensure accuracy of data. FY Minnesota Community Action Plan 16

18 E. Evaluation 1. Describe the agency s annual evaluation and/or self-assessment process, and how this process involves the Board, staff, and program participants. Each year s planning process starts with a review of past year performance with a report to the board. This information is reviewed by the staff and board and suggestions for changes / improvements are then considered as the work plan for the next year is developed. The board approves the annual workplan. CAPRW partners with people to overcome poverty so to evaluate usage, effectiveness, and outcomes the Agency uses both qualitative and quantitave data to measure attainment of annual and long-term goals. Since goals are informed by our tri-ennial Community Needs Assessment, Strategic plan, and annual work plans the evaluation and assessment of all our activity is also informed by this critical work. Community Action Partnership of Ramsey & Washington Counties involves program participants, staff, Board of Directors, service-area residents, consultants, partner agencies and other community stakeholders in evaluating the success and overall impact of our work. Data is gathered through surveys, focus groups, facilitated conversations, field scans, evaluation of demographic data and the like. Community Action utilizes this evaluative data as a tool to inform our strategies and enhance ongoing efforts to create tangible, positive changes in our communities and improve the quality of life for those we serve. 2. Describe how the evaluation process and results data is used to improve service delivery and outcomes. Quantitative tools that are used to help measure the scale and scope of our services and programs include metrics such as the number of case management files, number of staff-participant contacts, retention indicators such as pre-, mid- and post-assessments, and overall progress toward the stated goals and objectives. For qualitative data collection, participants are asked to participate in satisfaction surveys and focus groups. evaluate the effectiveness and delivery of the program, the performance and responsiveness of staff, and the overall approach and general satisfaction with the program. will also offer critical feedback, ideas and suggestions designed to improve the delivery of services and types of program offerings. Both qualitative and quantitative data is utilized during Agency-wide strategic planning, development of the Agency and each departnment's annual work plan. Goals and metrics are developed around the findings from our evaluation process. Board members and staff are encouraged to engage with the data to spark insights and ideas about how we can enhance our program offerings and improve the quality of all services. To that end in our last round of strategic planning we intentionally timed that work around the collection of data in our Community Needs Assessment and facilitated cooperation between our consulting partners Wilder Research and GrayHall LLP to enhance the quality of both products. FY Minnesota Community Action Plan 17

19 Form 5: Community Action Coordination and Linkages Indicate collaborative/cooperative relationships with the following entities and programs below by checking the corresponding boxes. Name of Program or Entity YES NO Adult Basic Education (ABE) Benefits Enrollment (e.g. Bridge to Benefits) Child Care Providers Child Care Aware (previously Child Care Resource & Referral) Child Support Continuum of Care Displaced Homemaker Program Early Education Programs (non-child care, non-head Start) Emergency Food Programs (food shelf, etc.) Energy Assistance/Weatherization English as a Second Language (ESL/ELL) Family Assets for Independence in Minnesota (FAIM) or other IDA programs Family Service Collaborative Financial Education Head Start/Early Head Start Health Services Institutions Housing Redevelopment Authority (HRA) Human Service Agencies Law Enforcement/Neighborhood Policing Migrant Seasonal Farmworker Services Nutrition Education Runaway & Homeless Youth Services SNAP Education, Outreach & Enrollment Surplus Commodity Distribution Programs (TEFAP) Tax Preparation Assistance Transitional Housing/Homeless Programs Transportation Services Vocational Rehabilitation Programs Workforce Development Services FY Minnesota Community Action Plan 18

20 Form 6: Satellite and Outreach Offices Enter information about all satellite program sites and outreach locations in the following table. Ramsey County St. Paul City Facility Name & Office Address Community Action (Headquarters) Services Provided (Program name, outreach, etc.) Community Engagement Programs, Head Start, Early Head Start, Energy Assistance, Energy Conservation, Agency Administration Staff Positions at Office Executive Director - 1 Director - 7 Program Manager - 9 Program Coordinator - 11 Days of Operation Monday - Friday Hours of Operation 8:00 AM - 4:30 PM Program & Department Staff - 92 Washington Oakdale Washington County Office Energy Assistance, Community Engagement Program Staff - 4 Monday - Friday 8:00 AM - 4:30 PM Ramsey St. Paul Phoenix Center Head Start Head Start Program Coordinator - 1 Monday - Thursday 8:00 AM - 4:30 PM Program Staff - 7 Ramsey St. Paul Ruth Benner Center Head Start Head Start Program Coordinator - 3 Monday - Thursday 8:00 AM - 4:30 PM Program Staff - 32 Ramsey St. Paul Mt. Airy Headt Start Head Start Program Coordinator - 1 Monday - Thursday 8:00 AM - 4:30 PM FY Minnesota Community Action Plan 19

21 Program Staff - 13 Ramsey St. Paul Roosevelt Head Start Head Start Program Coordinator - 1 Monday - Thursday 8:00 AM - 4:30 PM Program Staff - 8 Ramsey St. Paul Battle Creek Head Start Head Start Program Coordinator - 1 Monday - Thursday 8:00 AM - 4:30 PM Program Staff - 22 Ramsey St. Paul McDonough Head Start Head Start Program Coordinator - 1 Monday - Thursday 8:00 AM - 4:30 PM Program Staff - 16 FY Minnesota Community Action Plan 20

22 Form 7: Service and Program Descriptions Enter Service or Program Name: Family Assets for Independence Minnesota (FAIM) CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Family Assets for Independence Minnesota (FAIM) Need Addressed Finance Activity (Brief description of how the program addresses the need) Support asset development with a 1:3 match savings account, through the provision of case management, financial literacy education and asset specific training. Population(s ) Served Employed low income households who live at or below 200% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) West Central Minnesota Communities Action, Inc. (Fiscal Agent) MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $65,047 $199,403 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 21

23 Form 7: Service and Program Descriptions Enter Service or Program Name: Volunteer Income Tax Assistance (VITA) CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Volunteer Income Tax Assistance (VITA) Need Addressed Finance Activity (Brief description of how the program addresses the need) Administered by staff and volunteers, a weekly tax site is available for 10 consecutive weeks, which provides free tax preparation and financial services. Population(s ) Served Low-income households in Ramsey and Washington Counties Community Partners (if applicable) MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 Prepare + Prosper $127,720 $0 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 22

24 Form 7: Service and Program Descriptions Enter Service or Program Name: Car Ownership Program CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Car Ownership Program Need Addressed Activity (Brief description of how the program addresses the need) Transportation Make available a 30 month vehicle loan with no or low interest to those who are unable to qualify for a loan due to credit history, limited income or short term employment history. Additionally repayment history is reported to the three main Credit Reporting Agencies to improve or build borrowers credit history. Population(s ) Served Employed low income households who live at or below 200% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) Credit Builder Alliance, MN Asset Building Coalition MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $34,355 $121,800 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 23

25 Form 7: Service and Program Descriptions Enter Service or Program Name: Financial Literacy Education CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Financial Literacy Education Need Addressed Finance Activity (Brief description of how the program addresses the need) Provide 8 hours of financial education in a workshop setting. Topics include budgeting, understanding credit, the impact of debt, building assets and working with financial institutions. Population(s ) Served Employed low income households who live at or below 200% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) Click here to enter text. MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $93,904 $0 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 24

26 Form 7: Service and Program Descriptions 9. Enter Service or Program Name: Project Success Employment Services 10. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Project Success Employment Services Need Addressed Employment Activity (Brief description of how the program addresses the need) Provides employment services for up to 24 months with financial coaching during the initial phase. This includes skills training, career counseling, job search and postemployment supports. Plus budgeting, credit review and access to a prepaid debt card program Population(s ) Served Low-income households who live at or below 125% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) Ramsey County Workforce Center MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $87,230 $212,652 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 25

27 Form 7: Service and Program Descriptions 11. Enter Service or Program Name: Law Enforcement Career Path Academy (LECPA) 12. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Law Enforcement Career Path Academy (LECPA). The City of Saint Paul Police Department (SPPD) has developed LECPA to support the diversification of SPPD and ensure law enforcement reflects the community served, as well as, provide access to living wage employment for low-income young adults. Need Addressed Employment Activity (Brief description of how the program addresses the need) Provides case management and employment services for 30 months while participants are working towards the completion of a law enforcement degree and gaining relevant experience. This includes postsecondary education preparation, skills training and career counseling Population(s ) Served Low-income young adults who are diverse and live at or below 200% of federal poverty in Ramsey County. Community Partners (if applicable) The City of St. Paul Police Department MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $1,706 $1,783 $127,000 City of St. Paul FY Minnesota Community Action Plan 26

28 Form 7: Service and Program Descriptions 13. Enter Service or Program Name: Rapid Rehousing Program 14. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Rapid Rehousing Program Need Addressed Housing Activity (Brief description of how the program addresses the need) Utilizing a scattered site model, wherein the lease is executed between the participant and landlord, participants pay no more than 35% of their gross income towards rent for up to 24 months. Additionally participants are provided services in their home for up to 30 months, following the housing-based case management model. The goal is for participants to maintain their housing once the subsidy ends. Population(s ) Served Single women who are experiencing homelessness in Washington County, as the first priority, or Ramsey County, that are living at or below 200% of the federal poverty line and able to work fulltime. Community Partners (if applicable) Click here to enter text. MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $2,106 $21,791 $290,000 MN Dept of Human Services Rapid Rehousing FY Minnesota Community Action Plan 27

29 Form 7: Service and Program Descriptions 15. Enter Service or Program Name: Getting Ahead Classes 16. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Getting Ahead Classes Need Addressed People with lowincomes are engaged and active in building opportunities in communities. Activity (Brief description of how the program addresses the need) Delivered in a group setting utilizing the personal empowerment curriculum, Getting Ahead in a Just Getting -By World, the class aims to help those in poverty move past their daily crisis and build resources so they can define a future story for themselves and their community. Population(s ) Served Low-income households who live at or below 125% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) Click here to enter text. MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $49,467 $0 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 28

30 Form 7: Service and Program Descriptions 17. Enter Service or Program Name: Civic Engagement Training 18. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Civic Engagement Training Need Addressed People with lowincomes are engaged and active in building opportunities in communities. Activity (Brief description of how the program addresses the need) Delivered in a group setting the training aims to define the purpose and methods for civic engagement, with presentations from local governments and advocacy groups. Additionally the training reviews a relevant community issue and the cohort creates a mock plan of action. Population(s ) Served Low-income households who live at or below 125% of federal poverty in Ramsey or Washington County. Community Partners (if applicable) Click here to enter text. MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $24,773 $0 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 29

31 Form 7: Service and Program Descriptions 19. Enter Service or Program Name: Voter Education and Access 20. CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Voter Education and Access Need Addressed People with lowincomes are engaged and active in building opportunities in communities. Activity (Brief description of how the program addresses the need) The following activities aimed at increasing voter registration and participation occur throughout the year: At intake participants are given the option to update or complete their voter registration form, staff present voter registration information at trainings, workshops and outreach events. During the peak Energy Assistance enrollment period we host a registration table in our main lobby. Population(s ) Served Low-income households in Ramsey and Washington Counties. Community Partners (if applicable) Click here to enter text. MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 $83,605 $0 $0 ALL Other Sources 7/1/ /31/ List Source & Amount FY Minnesota Community Action Plan 30

32 FY Minnesota Community Action Plan 31

33 Attachment B: Budget Office of Economic Opportunity Agency Name: Community Action Partnership of Ramsey & Washington Counties Cost Cat. No. Cost Category MCAG MCAG MCAG CSBG CSBG CSBG July 1, June 30, COMMUNITY ACTION FUNDING BUDGET July 1, 2017 to December 31, 2019 July 1, June 30, 2019 October 1, December 31, 2019 July 1, June 30, 2019 TOTAL October 1, September 30, 2018 October 1, Decmber 31, 2019 TOTAL TOTAL GRANT 1 Other $23, $24, $48, $14, $14, $28, $77, Personnel $552, $549, $1,102, $962, $956, $1,918, $3,020, Travel $6, $6, $12, $14, $14, $29, $42, Supplies $20, $21, $42, $48, $49, $98, $140, Indirect Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ Consultant & Professional Services $13, $13, $27, $30, $32, $63, $90, Space and Rentals $22, $22, $45, $51, $53, $105, $150, Lease and Purchase Equipment $3, $3, $7, $8, $8, $17, $25, TOTALS $642, $642, $1,284, $1,130, $1,130, $2,260, $3,544, The DHS signature below indicates that the above Budget has been approved and may be attached to the executed grant contract. DHS Program Staff Date Approved If your agency would like to request a cash advance please contact your Field Representative/Program Manager. rev 05/2017 * Make sure the budget total for each year matches the amount shown on the front page of your contract

34 Form 6: Satellite and Outreach Offices Enter information about all satellite program sites and outreach locations in the following table. Ramsey Ramsey Ramsey County City Maplewood New Brighton St. Paul Facility Name & Office Address Beaver Lake Head Start Mounds View Head Start West Side Head Start Services Provided (Program name, outreach, etc.) Staff Positions at Office Head Start Program Staff 8 Head Start Head Start Ramsey St. Paul Skyline Head Start Head Start Program Coordinator 1 Program Staff - 9 Program Coordinator 1 Program Staff - 12 Program Coordinator 1 Program Staff - 3 Days of Operation Monday Thursday Monday Thursday Monday Thursday Monday Thursday Hours of Operation 8:00 AM 4:30 PM 8:00 AM 4:30 PM 8:00 AM 4:30 PM 8:00 AM 4:30 PM

35 Form 7: Service and Program Descriptions Enter Service or Program Name: Emergency Services - Emergency Fuel Fund CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name SNAP - Supplemental Nutrition Assistance Program Outreach Need Addressed Low awareness and participation in food support among low-income households, especially those in Washington County. Activity (Brief description of how the program addresses the need) The SNAP Outreach program seeks to increase Program awareness through targeted marketing activities, improve knowledge of SNAP benefits with service partner education, and increase participation through eligibility screening and direct application assistance. Population(s ) Served Low income population lacking adequate, or nutritious food in Ramsey and Washington counties. Low income Seniors and people with disabilities. Community Partners (if applicable) * Salvation Army * Common Bond * Sarah's Oasis * Saint Paul School District * Valley Outreach * Ramsey County * Washington County MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $100,000 $0 USDA - $100,000 USDA requires a 1:1 match from a non- Federal source

36

37 Form 7: Service and Program Descriptions Enter Service or Program Name: Emergency Services - Emergency Fuel Fund CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name EFF - Emergency Fuel Fund Need Addressed Current funding mechanisms to assist with emergency utility payments for lowincome households in Ramsey and Washington counties have not been adequate, or flexible enough to a) cover the period from the end of Energy Assistance funding in May to its resumption in Oct/Nov of each year; and b) cover the range of circumstances and energy bill amounts where households cannot find other alternatives. Activity (Brief description of how the program addresses the need) The EFF is designed to help low-income households avert disconnection (and sometimes homelessness) by providing last resort funds to pay utility bills. Population(s ) Served Low income population under 125% federal poverty level. Priority is given to those who have exhausted their Energy Assistance Program funds and/or County Emergency Assistance. Community Partners (if applicable) MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $20,000 $0 $5,046,148 US Dept. of Health & Human Services (LIHEAP)

38

39 Form 7: Service and Program Descriptions Enter Service or Program Name: Executive Administration, Strategic Initiatives, and Volunteer Program CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Linkages and Capacity Building 1. Need Addressed Maintaining and enhance quality of Board Governance 1. Activity (Brief description of how the program addresses the need) Board and staff partner to develop 2-year Strategic Plan; annual board orientation sessions; Study sessions integrated into all Board meetings to educate about CAP movement, specific services and programs; topical discussions about current issues including systemic barriers that keep people in poverty 1. Population(s ) Served Board members that represent all sectors including public, private, low income 1. Community Partners (if applicable) National Community Action Partnership; MNCAP MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $535,110 $1,615,508 $0

40 2. Cause Awareness and Brand Messaging 2. Ensure a consistent messaging platform to describe the work of our Agency to raise public awareness about our CAUSE; conduct Community Needs Assessment every three years to inform strategic plan and annual work plans; share Community Needs Assessment findings with community partners; Contribute biweekly or monthly columns to 4 different community-based newspapers that serve targeted populations in our service area; Utilize Social Media channels to raise awareness of general public about research on poverty and 2. General public including lowincome individuals; CSBG target populations, and members of traditionally underserved groups; community, business, and civic leaders; other stakeholders and influencers 2. Creation in Common; Wilder Research

41 systemic barriers that inhibit achievement of individual potential, governmental actions/policies, current affairs, and the like 3. Technology Innovation 3. A managed services provider and technology consultant, as well as an Applications Analyst staff member enable and support change management processes. The consultant provides the knowledge, expertise and tools for agency leadership to address issues and pursue continuous improvement goals. 3. Staff members and program participants and community 3. Emergent Networking Services 4. Community Engagement and Social Change 4. Host quarterly public events on various topics relevant to the lives of low- 4. Low-income people; CSBG target populations; traditionally 4. Project for Pride in Living, Prepare + Prosper, Renewable Energy Partners, Century College, MN Solar

42 income people; Civic Engagement training sessions for targeted populations; multiple speaking engagements and panel participation by Executive Director at community forums. National CAP meetings; participate in community festivals, fairs, forums by disseminating information on community resources, Community Action programs and services, community topics impacting lowincome people; maintain robust Volunteer program that welcomes all but targets seniors, individuals with differing abilities, youth, corporate partners to support our efforts to serve, educate, and transform underserved groups; community, business, and civic leaders; other stakeholders and influencers Energy and Industries Association, Windustry, Innovative Power Systems, Hennepin County Community Corrections Juvenile Detention Alternatives program, LIFT, Gordon Parks High School, High School for the Recording Arts, Skyline Towers, MN Environmental Fund; Trust for Public Land; MN State Legislature; elected officials and the like

43

44 Form 7: Service and Program Descriptions Enter Service or Program Name: Community Housing Development CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Community Housing Development Need Addressed 38% of respondents in our most recent Community Needs Assessment Survey said "Housing" is the one thing that would most meet the needs of their households. Activity (Brief description of how the program addresses the need) Staff access housing development funds (HUD-HOME funding) to purchase and rehab small multi-family rental dwellings. The renovation process is managed to meet HUD standards and the units are weatherized when possible. Tenant eligibility is determined by staff. The rents are kept below market rate to maintain long term affordability. Population(s ) Served The target population is income households (Below 30% AMI) in Ramsey and Washington Counties. Community Partners (if applicable) Washington County Community Development Agency, Dakota County HOME Consortium, Greater Metropolitan Housing Corporation MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $23,193 $0 $245,500 Housing and Urban Development (Washington County CDA

45

46 Form 7: Service and Program Descriptions Enter Service or Program Name: Early Head Start (EHS) Housing Advocate CSBG Service Domains: Indicate the primary service domain by checking the corresponding box. Employment Services Education & Cognitive Development Services Income & Asset Building Services Housing Services Health & Social/Behavioral Development Services Supporting Multiple Domains Civic Engagement & Community Involvement Linkages and Capacity Building Services Description or Program Name Early Head Start (EHS) Housing Advocate Need Addressed Housing Activity (Brief description of how the program addresses the need) Services include: Eviction prevention services, housing search assistance, and providing resources to improve current living conditions such as pest elimination, furniture, safety and cleaning supplies, and other household goods. Population(s ) Served Low-income pregnant women and families with children ages 0-3 living in Ramsey County and enrolled in Early Head Start. Community Partners (if applicable) MCAG 7/1/2017-6/30/2019 CSBG 10/1/ /31/2019 ALL Other Sources 7/1/ /31/ List Source & Amount $36,124 $87,103 $27,600,000 US Dept. of HHS, US Dept. of Agriculture, MN Dep of Education

47

48 Community Action Partnership of Ramsey & Washington Counties 450 Syndicate Street North, St. Paul, MN BOARD OF DIRECTORS MEETING 450 Syndicate Street North, Suite 30 St. Paul, MN June 15, 2017 Members Present: Members Absent: Staff Present: Guests Present MINUTES Blake Huffman (phone), Connie Greer, Michelle Kemper, TaLisa Lissimore (phone), Shereen Page, Sara Appolon, Heather Meyers (phone), Kerri Sawyer, Keith Schuler Marcie Jefferys, Jane Prince, Esmeralda Cortes, Mary Jo McGuire, Clarence Hightower, Dean Dalzell, Catherine Fair, Brooke Walker, Cindy Webster, Karri Kerns, Theresa Lumpkins, Aimee Sandy, Tom Moberg, Katie McLemore CALL TO ORDER The meeting was called to order at 6:11 pm by Board President, Blake Huffman. A quorum was present. The Board reviewed the amended agenda for June 15, 2017, and the minutes for May 18, June 15, 2017 Agenda MOTION, SECONDED, AND CARRIED TO APPROVE THE JUNE 15, 2017, AGENDA May 18, 2017 Minutes MOTION, SECONDED, AND CARRIED TO APPROVE THE MAY 18, 2017, MINUTES CHAIR COMMENTS The Board Chair commented that there will not be a Board Meeting during the month of July. STUDY SESSIONS A. AGENCY DASHBOARD Tom Moberg and Katie McLemore gave an overview of the new Agency Dashboard on the CAPRW Website. The dashboard gives a snapshot of the current financial performance to budget, fundraising performance, volunteer hours, voter education, staff training, and program & financial monitoring. Board members were asked to send any suggestions and/or feedback too Theresa Lumpkins. As of now, the dashboard is only visible to Board Members, and is not currently public-facing. Connie Greer would be interested in seeing information on outputs, as well as outcomes. She believes it would be good to know how many Head Start children are served, as well as the number of families served through LIHEAP, etc. A handout was provided with instructions on how to navigate to the agency dashboard on the CAPRW website. B FISCAL YEAR BUDGET TIMELINE & ASSUMPTIONS Dean Dalzell presented the Fiscal 018 Annual Budget Timeline, which provides a breakdown of the budget timeline through the month of September when the 2018 Budget Book will be presented to the Board for approval. The Revenue & Expenditure Assumptions was also reviewed and discussed. The fiscal 2018 agency budget assumes the continued restoration of sequestration funds through Federal fiscal year Staff is closing monitoring Federal budget discussions and the potential impact to funding. C. LEGISLATIVE UPDATE

49 Brooke Walker provided a 2017 Legislative Summary. Governor Dayton signed all ten budget bills, including the Tax Bill and Bonding Bill. The Governor also line-item vetoed funding for the legislature for the next two years, in an attempt to force the legislature back into special session. There was a one-time increase for funding for the MCAG Grant. FAIM received a one-time increase of $500,000. The Getting to Work Bill passed and included $200,000 in the Jobs Budget bill. NEW BUSINESS A Retirement Plan Audit a. Auditor Presentation Dean Dalzell gave a presentation on the 2016 Employee Retirement Plan Audit, which was completed by CliftonLarsonAllen. The scope of the audit is for calendar year ending December 31, Plan Net Assets for 2016 were $8,548,660 at the end of the calendar year. Financial statements and activity were reviewed. The audit was a clean audit with no findings. This is the second year with no findings for the employee retirement plan audit. There were no disagreements with management. b. Required Communication Letter c. Financial Statements MOTION, SECONDED, and CARRIED TO APPROVE THE 2016 RETIREMENT PLAN AUDIT, THE REQUIRED COMMUNICATION LETTER AND THE FINANCIAL STATEMENTS B Fiscal Year Budget Timeline & Assumptions Dean Dalzell previously presented the 2018 Fiscal Year Budget Timeline & Assumptions as a Study Session for approval. MOTION, SECONDED, and CARRIED TO APPROVE THE 2018 FISCAL YEAR BUDGET TIMELINE & ASSUMPTIONS C. Grant Summary: Community Services Block Grant and Minnesota Community Action Grant Dean Dalzell presented the renewal grant summary for the Community Services Block Grant (CSBG) and Minnesota Community Action Grant (MCAG). This grant summary represents two funding sources, Federal and State respectively. The grants represent the very heart of what Community Action does. In receiving the CSBG grant, the agency is designated as a Community Action Agency. The CSBG and MCAG grants are intended to strengthen local community capabilities for planning and coordinating the use of a broad range of Federal, State, local, and other assistance related to the elimination of poverty in a manner responsive to local needs and conditions. The grant amount for CSBG is $1,130,020 per year and MCAG is $642,150 per year for a total of $1,772,170 per year for two years ($3,544,340 for the duration of the grant. The grant duration is July 1, 2017 December 31, MOTION, SECONDED, and CARRIED TO APPROVE THE COMMUNITY SERVICES BLOCK GRANT AND MINNESOTA COMMUNITY ACTION GRANT SUMMARY AND APPLICATION D. Grant Summary: Energy Conservation, Department of Energy Weatherization Assistance Program (Ratification) Dean Dalzell presented the Department of Energy Weatherization Assistance Program Grant Summary for ratification. This funding comes from the MN Department of Commerce. This is a renewal grant for the period of July 1, 2017 June 30, The grant amount is $1,041,265. The due date of the grant contract application was June 7, 2017 (prior to the regularly scheduled Board meeting on June 15, 2017). The Finance and Executive Committee previously reviewed the grant summary for approval. Staff is now seeking approval for ratification by the Board. MOTION, SECONDED, and CARRIED TO RATIFY THE DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM GRANT SUMMARY AND APPLICATION E. Grant Summary: Supplemental Nutrition Assistance Program (SNAP) Dean Dalzell presented the Supplemental Nutrition Assistance Program (SNAP) Grant Summary. SNAP Outreach is designed to increase awareness of and participation in SNAP among eligible low-income households in our service area and verifiably assist a minimum of 300 low-income households to obtain

50 SNAP benefits over the two year grant period. The grant amount is $50,000 annually. The grant duration is October 1, 2017 September 30, The grant contains a requirement to match the funds 1:1 with nonfederal funds. The USDA match requirement over the two year grant period will be met by an equal amount from the Minnesota Community Action Grant (MCAG). MOTION, SECONDED, and CARRIED TO APPROVE THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) GRANT SUMMARY AND APPLICATION F. Grant Summary: Head Start, Cost of Living Adjustment (COLA) Dean Dalzell presented the Head Start Cost of Living Adjustment (COLA) Grant Summary. The grant amount is $95,661, representing a 1.0% increase in the rate of pay for each Head Start / Early Head Start employee. The grant period starts at the commencement of the Federal Head Start grant year, April 1, 2017; it increases base funding for the program. Community Action received the funding guidance letter detailing the application process required to receive the COLA. Pending approval by the Board of Directors and the funder, CAPRW will apply the COLA funds in this application to Head Start and Early Head Start program staff. Community Action employees not funded by Head Start will also receive a commensurate cost of living adjustment via their separate funding sources. MOTION, SECONDED, and CARRIED TO APPROVE THE HEAD START COST OF LIVING ADJUSTMENT (COLA) GRANT SUMMARY AND APPLICATION G. Contract Summary: Head Start, Catered Food Services Dean Dalzell presented the Head Start Catered Food Services Grant Summary. Staff is proposing to establish a three year contract with CKC Good Food to provide meals and snacks to program participants for the time period of September 1, 2017 August 31, The grant amount is estimated to be $2,766,000 (annual average is $922,000). The Child and Adult Care Food Program (CACFP) will reimburse CAPRW approximately 80%. Sole source approval was received from USDA and Head Start, as only one contractor submitted a proposal. MOTION, SECONDED, and CARRIED TO APPROVE THE HEAD START CATERED FOOD SERVICES CONTRACT SUMMARY H. Contract Summary: Head Start, Roof Replacement Dean Dalzell presented the Head Start Roof Replacement Grant Summary. The Ruth Benner Head Start Center is proposing to replace the existing ballasted EPDM membrane roof with the similar style of roofing material. The life expectancy of the replacement EPDM roof is anticipated to be approximately 30 years. Staff is seeking to enter into a contract with Bulldog Contractors, LLC for the roof replacement. The estimated contract amount is $115,000. Staff is proposing leveraging the MCAG or CSBG funds to replace the roof on the building. MOTION, SECONDED, and CARRIED TO APPROVE THE HEAD START ROOF REPLACEMENT CONTRACT SUMMARY EXECUTIVE DIRECTORS REPORT DR. CLARENCE HIGHTOWER Dr. Hightower thanked Tom Moberg and Katie McLemore for all their work on the Agency Dashboard. Comments will be received by the Board for the next 6 months regarding any changes to the dashboard. Dr. Hightower commented that staff will work on putting together a mid-year performance report. This will be communicated to the Board in July via in lieu of the July Board Meeting. The Board should contact Theresa Lumpkins if they would like an update on any additional items. EXECUTIVE COMMITTEE REPORT BLAKE HUFFMAN All items on the Executive Committee agenda were discussed. BYLAWS & NOMINATIONS COMMITTEE REPORT HEATHER MEYERS The committee met in late May and had a really good meeting. They are working on filling the two vacancies. Esmeralda Cortes, the current HSPC Representative, will fill the Low-Income vacancy. HSPC has nominated a new representative and that person will be seated in August. The committee is working on filling the other

51 vacancy with a member that possibly has fund development expertise to help give support to the Senior Strategic Initiatives Director. The committee will meet again on June 27. PLANNING & EVALUATION (P&E) COMMITTEE REPORT BROOKE WALKER All items on the Planning & Evaluation Committee agenda were discussed. FINANCE COMMITTEE REPORT MICHELLE KEMPER Michelle Kemper mentioned that CliftonLarsonAllen attended the last Financial Committee meeting and gave a full presentation of the 2016 Retirement Plan Audit. Financial statements for the month of April were reviewed. April is the 7 th month of the fiscal year. Agency expenditures and revenue are within 2% of the budget for the fiscal year. The building is 100% occupied and all tenants are current. The April credit card statements were reviewed. MOTION, SECONDED, and CARRIED TO APPROVE THE APRIL 2017 FINANCIAL SUMMARY REPORTS AND CREDIT CARD STATEMENT AS PRESENTED HEAD START POLICY COUNCIL REPORT (HSPC) CONNIE GREER Connie Greer gave the Head Start Policy Council Report. Connie mentioned that Esmeralda does a really good job being a liaison between the Board and the HSPC. All of the agenda items have been previously discussed. The school year is currently over for the summer. PROGRAM REPORTS All Program Reports were included in the Board packet for review. Connie mentioned that the SNAP Outreach program is doing a really good job and she wanted to acknowledge the work the agency is doing. She also mentioned the VITA Tax Clinic is doing really good work. She congratulated the agency for the work that these two programs are doing to help low-income families. Connie also pointed out an error in the Head Start report that indicates that Head Start is celebrating their 82 nd birthday. It should state 52 nd birthday. ANNOUCEMENTS/INFORMATION A Board Roster and 2017 Board Calendar were provided in the Board packet. NEXT BOARD MEETING DATE(S): August 17, :00 PM Staff members were excused from the meeting and an Executive Session was held. The board recited the current mission statement: to reduce the causes of poverty and its impacts on people s lives. The Board meeting was adjourned by Board President, Blake Huffman at 7:10 pm.

52 Community Action Partnership of Ramsey & Washington Counties BOARD OF DIRECTORS May 26, 2017 President: Vice President: Treasurer: Secretary: Member-At-Large: Blake Huffman Kerri Sawyer Michelle Kemper Heather Meyers Vacant LOW-INCOME SECTOR REPRESENTATIVES COMMUNITY MEMBER SANAIDE SARA APPOLON th Street North Oakdale, MN (C) (seated 4/17) sanaide62@gmail.com COMMUNITY MEMBER TA LISA LISSIMORE 1807 Stillwater Avenue East, Apt. # 18 St. Paul, MN (H) (seated 4/14) blakchild99@yahoo.com VACANT PRIVATE SECTOR REPRESENTATIVES MCGOUGH Executive Vice President - Finance KEITH SCHULER 2737 Fairview Avenue North St. Paul, MN (W) (seated 3/16) kschuler@mcgough.com PUBLIC SECTOR REPRESENTATIVES RAMSEY COUNTY Commissioner MARY JO MCGUIRE 220 Court House 15 West Kellogg Blvd. St. Paul, MN (W) (FAX) (seated 3/16) maryjo.mcguire@co.ramsey.mn.us RAMSEY COUNTY Commissioner BLAKE HUFFMAN 220 Court House 15 West Kellogg Blvd. St. Paul, MN (W) (W) (FAX) (seated 3/13) blake.huffman@co.ramsey.mn.us COMMUNITY MEMBER SHEREEN M. PAGE 3461 McKnight Road North White Bear Lake, MN (C) (seated 4/17) shereenpage@gmail.com OFFICE OF ECONOMIC OPPORTUNITY Former Director/Retired CONNIE GREER 1776 Grace Lane St. Paul, MN (H) (seated 3/16) cegreer1776@gmail.com RAMSEY COUNTY Executive Asst./Deputy County Manager s Office MARCIE JEFFERYS 160 East Kellogg Blvd., Room 9800 St. Paul, MN (W) (FAX) (seated 3/16) marcie.jefferys@co.ramsey.mn.us HEAD START POLICY COUNCIL ESMERALDA CORTES 460 South Robert Street St. Paul, MN (H) (seated 1/17) esmeralda.cortes2@gmail.com MINNESOTA DEPT OF HEALTH Project Coordinator KERRI SAWYER 1738 Selby Ave St. Paul, MN (W) (seated 4/12) sawye014@umn.edu WASHINGTON COUNTY Community Services Deputy Director MICHELLE KEMPER nd St. N. Stillwater, MN (W) (FAX) (seated 2/14) michelle.kemper@co.washington.mn.us VACANT SOUTHERN MINNESOTA REGIONAL LEGAL SERVICES (SMRLS) Housing Staff Attorney HEATHER MEYERS 55 East Fifth Street, Suite 400 St. Paul, MN (W) (FAX) (seated 5/13) heather.meyers@smrls.org SAINT PAUL CITY COUNCIL (Ward 7 Councilmember) JANE PRINCE 15 West Kellogg Blvd., Room 320 St. Paul, MN (W) (FAX) (seated 3/16) ward7@ci.stpaul.mn.us

53 Accounting & Financial Policies and Procedures Manual Approved Policy Section: Sub-Section: Policies Associated With Expenditures and Disbursement Cost Pools Direct and joint costs are allocated to the benefiting programs using cost pools under the following methodology: 1. Costs will be allocated to all programs on an equitable basis regardless of any limits imposed by funding sources. 2. As much as possible, costs will be charged directly to benefiting programs. 3. All remaining shared costs will be allocated on the most meaningful measures. The following basis will be used: Shared Cost Occupancy Expenses (Facilities and related costs) Human Resources and Administration Finance Department Information Technology Department Communications, Document Center costs, etc. Executive Administration, Planning & Communication, Volunteer and General Administration Expenses Allocation Basis Square footage occupied employees program related transactions in the accounting system (for the month reported) supported computers in the program phones, number of copies made, etc. (Refer to Accounting for Specific Elements of Cost.) Actual program expenditures (for the month reported) 4. Program-related costs will be allocated based on relevant activity measures, such as number of meals served or number of children or clients. Approved by the Board of Directors: October 15, 2015

54 Community Action Partnership of Ramsey & Washington Counties Fiscal Year Budget: October 1, 2016 to September 30, 2017 Revenue Head Start Energy Assistance Energy Conservation Community Engagement Executive Admin Strategic Initiatives & Comms Central Agency Functions [1] Total: Agency Program Budget Property Management [2] Depreciation (Non Cash Expense) Total Agency Budget [3] Contributions 43,000 33,000 76,000 76,000 Government Grants 14,213,257 2,911,632 2,532, , , , ,264 21,940,332 21,940,332 Program Income 746,000 35,000 8,879 26,000 18, , ,000 1,477,794 Subtotal Agency Revenue $ 15,002,257 $ 2,911,632 $ 2,567,161 $ 999,992 $ 350,483 $ 753,422 $ 266,179 $ 22,851,126 $ 643,000 $ $ 23,494,126 Expenditures Wages & Benefits [4] 11,015,715 1,744, , , , ,474 1,267,748 16,172,002 95,255 16,267,257 Fees 563,339 64,443 1,237,644 39,917 5, , ,383 2,441, ,500 2,687,392 Operating Expense 392,000 83,952 24,879 25,908 11,101 30,474 (12,251) 556,063 53, ,313 Equipment and Furnishings 348,000 12,244 25,407 11,471 1,817 17,200 82, ,426 4, ,426 Travel 113,500 13,500 16,654 11,619 3,110 3,850 14, , ,533 Occupancy 376,029 94,164 64,586 34,667 13,314 24,206 67, ,534 (63,491) 611,043 Advertising & Insurance 78,000 84,523 8,409 5,627 8,035 10,512 5, ,989 33, ,989 Amortization and Depreciation 152, , ,235 Program Expense 902, ,000 60, ,000 34,000 1,709,603 1,709,603 Ancillary Expense 136,000 14,600 59, ,673 20,739 4,500 70, , ,534 Subtotal Agency Expense $ 13,925,186 $ 2,711,772 $ 2,470,418 $ 941,240 $ 336,635 $ 733,066 $ 1,752,659 $ 22,870,976 $ 520,442 $ 174,907 $ 23,566,325 Central Agency Functions Allocation 1,077, ,860 96,743 58,752 13,848 20,356 (1,486,480) (19,850) 19,850 Total Expenditures $ 15,002,257 $ 2,911,632 $ 2,567,161 $ 999,992 $ 350,483 $ 753,422 $ 266,179 $ 22,851,126 $ 540,292 $ 174,907 $ 23,566,325 Net Surplus (Deficit) $ $ $ $ $ $ $ $ $ 102,708 $ (174,907) $ (72,199) [1] Central Agency Functions Expense for central agency functions (Finance, General Administration, Human Resources, and Technology Innovation) are allocated to programs supported by grant revenue plus the property management department. [2] Property Management Property Management activities is currently the primary source of unrestricted revenue for the agency. Net revenue from rental activity contributes to the unrestricted reserves of the agency. [3] Total Agency Budget Includes depreciation expense (no cash outflow) on capitalized grant paid fixed assets, buildings and building improvements. 23