POLICY BOARD MEETING STANCOG BOARD ROOM 1111 I STREET, SUITE 308 MODESTO, CA WEDNESDAY, NOVEMBER 15, :00 PM

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1 City of Ceres City of Hughson City of Modesto City of Newman City of Oakdale City of Patterson City of Riverbank City of Turlock City of Waterford County of Stanislaus POLICY BOARD MEETING STANCOG BOARD ROOM 1111 I STREET, SUITE 308 MODESTO, CA WEDNESDAY, NOVEMBER 15, :00 PM Board Agendas and Minutes: Policy Board agendas, minutes and copies of items to be considered by the StanCOG Policy Board are available at least 72 hours prior to the meeting at the StanCOG offices located at 1111 I Street, Suite 308, Modesto, CA during normal business hours. The documents are also available on StanCOG s website at Materials related to an item on this Agenda submitted to the Policy Board after distribution of the agenda packet are available for public inspection at the address listed above during normal business hours. These documents are also available on StanCOG s website, subject to staff s ability to post the documents before the meeting. Public Comment Period: Matters under the jurisdiction of the Policy Board, and not on the posted agenda, may be addressed by the general public at the beginning of the regular agenda and any off-agenda matters before the Policy Board for consideration. However, California law prohibits the Policy Board from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the Policy Board. Any member of the public wishing to address the Policy Board during the Public Comment period will be limited to 3 minutes unless the Chair of the Board grants a longer period of time. At a Special Meeting, members of the public may address the Board on any item on the Agenda at the time the item is considered by the Board. Public Participation on a Matter on the Agenda: Please step to the podium at the time the agenda item is announced by the Chairperson. In order to ensure that interested parties have an opportunity to speak, any person addressing the Policy Board will be limited to a maximum of 3 minutes unless the Chair of the Board grants a longer period of time. Reasonable Accommodations: This Agenda shall be made available upon request in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C ) and the Ralph M. Brown Act (California Government Code ). Persons requesting a disability related modification or accommodation in order to participate in the meeting should contact Cindy Malekos at (209) during regular business hours at least 72 hours prior to the time of the meeting to enable StanCOG to make reasonable arrangements to ensure accessibility to this meeting. Notice Regarding Non-English Speakers: StanCOG Policy Board meetings are conducted in English and translations to other languages is not provided. Anyone wishing to address the Policy Board is advised to have an interpreter or to contact Cindy Malekos at (209) during regular business hours at least 72 hours prior to the time of the meeting so that StanCOG can provide an interpreter. Aviso con Respecto a Personas que no Hablan el Idioma de Inglés: Las reuniónes de la Mesa Directiva del Consejo de Gobiernos de Stanislaus son conducidas en Inglés y traducciones a otros idiomas no son disponibles. Cualquier persona que desea dirigirse a la Mesa Directiva se le aconseja que traiga su propio intérprete o llame a Cindy Malekos al (209) durante horas de oficina regulares o a lo menos 72 horas antes de la reunión de la Mesa Directiva del Consejo de Gobiernos de Stanislaus, para proporcionarle con un intérprete. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL AGENDA 1

2 4. PUBLIC COMMENTS These matters may be presented only by interested persons in the audience. Discussion is limited to three minutes or at the discretion of the Chair. 5. CONSENT CALENDAR A. Motion to Approve Policy Board Minutes of 10/11/17 B. Motion to Adopt by Resolution the StanCOG 2018 Regional Transportation Improvement Program (RTIP) C. Motion to Adopt Staggered Terms for Measure L Oversight Committee 6. PRESENTATION A. Update on ACE Rail in the Stanislaus Region (Dan Leavitt) 7. DISCUSSION/ACTION ITEMS A. State Legislative Update (Gus Khouri) B Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) Update (Elisabeth Hahn) C. Motion to Adopt by Resolution the Measure L Master Funding Agreement and by Resolution the Measure L Policies and Procedures: Local Control Funds (Karen Kincy/Rosa Park) D. Motion to Adopt by Resolution the FY 2016/17 Local Transportation Fund (LTF) Supplemental Apportionment (Karen Kincy/Rosa Park) E. Motion to Approve by Resolution the Senate Bill 1 (SB 1) Local Partnership Program Formulaic Project Nomination (Stephen Hanamaikai) 8. INFORMATION ITEMS The following items are for information only. A. Measure L Funds Received B Federal Transportation Improvement Program (FTIP) Monthly Project Status Report FFY 2017/18 C. Executive Committee Minutes of 11/6/17 D. Management and Finance Committee Minutes of 11/1/17 E. Citizens Advisory Committee (CAC) Minutes of 11/1/17 9. CALTRANS REPORT 2

3 10. EXECUTIVE DIRECTOR REPORT 11. MEMBER REPORTS 12. ADJOURNMENT Next Regularly Scheduled Policy Board Meeting: December 13, :00 pm StanCOG Board Room 1111 I Street, Suite 308 Modesto, CA

4 CONSENT CALENDAR 4

5 POLICY BOARD MEETING StanCOG Board Room 1111 I Street, Suite 308 Modesto, CA Minutes of October 11, 2017 (Wednesday) 6:00 pm PRESENT: ALSO PRESENT: Chair Bill Zoslocki, Ted Brandvold, Jenny Kenoyer (City of Modesto); Vito Chiesa (departed after Item 6C), Jim DeMartini, Kristin Olsen, Terry Withrow (departed during Item 7A) (Stanislaus County); Jeramy Young (City of Hughson); Deborah Novelli (City of Patterson); Richard O Brien (City of Riverbank); Gary Soiseth (City of Turlock) Dennis Agar (Caltrans, District 10); Monica Streeter (Neumiller and Beardslee); Arthur Chen, Elisabeth Hahn, Stephen Hanamaikai, Karen Kincy, Cindy Malekos, Isael Ojeda, Rosa Park, Lakshmi Rajagopalan, Debbie Trujillo (StanCOG); Scott Calkins, Ben Calkins, Constance Anderson, Lennox Harris and Chuck Shoup, David Abel (Members of the Public); Kendall Flint (RGS/City of Modesto); Commissioner Paul Van Konynenburg (California Transportation Commission) 1. CALL TO ORDER Chair Bill Zoslocki called the meeting to order at 6:05 pm. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS Scott Calkins inquired about work being done on the stockpiles near the proposed State Route 132 West project. Kendall Flint, representing the City of Modesto, announced that notices had been sent to property owners in the area to notify them about the work. She said that it was typical testing and information gathering that was done in the planning process of projects. Ben Calkins spoke on his support of increased mass transit in the region to address congestion instead of the SR 132 West project. 5. CONSENT CALENDAR A. Motion to Approve Policy Board Minutes of 9/20/17 5

6 B. Motion to Approve by Resolution the FY 2016/17 Local Transportation Fund Allocations for Other Purposes: City of Patterson C. Motion to Approve by Resolution the 2017 Statewide Active Transportation Program (ATP) Augmentation MPO Call for Projects for FY 2017/18 and 2018/19 D. Motion to Authorize the Executive Director by Resolution to Execute a Contract for State Lobbying Services This item was removed from the Consent Calendar by Member Olsen who asked about the process in selecting the recommended firm. Rosa Park indicated that a Request for Qualifications had been released and that three proposals were received. An Evaluation Committee consisted of Chair Zoslocki, Member Soiseth and Member Novelli. *By Motion (Member Deborah Novelli/Member Richard O Brien), and a unanimous vote, the Policy Board approved the Consent Calendar. 6. PRESENTATIONS A. Recognition of Service on the StanCOG Citizens Advisory Committee (CAC) by Constance Anderson On behalf of the Policy Board, Chair Zoslocki expressed his appreciation to Constance Anderson for her four years of service representing Turlock on the CAC. B. Recognition of Service on the StanCOG Bicycle Pedestrian Advisory Committee (BPAC) by Lennox Harris and Chuck Shoup Chair Zoslocki, on behalf of the Policy Board, thanked Lennox Harris for representing Patterson for eight years on the BPAC, and Chuck Shoup for representing Stanislaus County for eight years on the BPAC. C. Recognition of the Appointment of Paul Van Konynenburg to the California Transportation Commission (CTC) Chair Zoslocki introduced new Commissioner Paul Van Konynenburg who expressed his appreciation for all the support on his recent appointment to the CTC. He said the CTC was meeting in Modesto on October and encouraged members to attend. 7. PUBLIC HEARING A. StanCOG Draft 2018 Regional Transportation Improvement Program (RTIP) 30-Day Public Comment Period and Public Hearing Lakshmi Rajagopalan announced that the Draft 2018 RTIP had been prepared and was released for a 30-day Public Comment Period from October Chair Zoslocki opened the Public Hearing at 6:41 pm. Scott Calkins asked about the Performance Measures in the RTIP. Ben Calkins did not think the SR 132 project in the RTIP would improve congestion. The Public Hearing was closed at 6:44 pm. 8. DISCUSSION/ACTION ITEMS A. Measure L Funds Received 6

7 Karen Kincy reported that over $12 million had been received as of September 15t 11 Kendall Flint indicated a Policy Board workshop would be scheduled to discuss the prioritization of regional projects. 9. INFORMATION ITEMS The following items were provided for information only A Federal Transportation Improvement Program (FflP) Monthly Project Status Report FFY 2016/17 B. Senate Bill1 (SB 1)-Caltrans Transportation Planning Grant Program Overview C. Metropolitan Planning Organization (MPO) Safety Performance Management D. Executive Committee Minutes of 10/2/17 E. Management and Finance Committee Minutes of 9/25/ CALTRANS REPORT Dennis Agar provided an update from Caltrans District 10. He thanked Stan COG for being such a good partner that contributed to District 10 having the lowest inactive obligation of federal dollars in California. 11. EXECUTIVE DIRECTOR REPORT Rosa Park indicated that Tiger and INFRA grant applications were being submitted by Stanislaus County and the City of Modesto for the North County Corridor and SR 132 West projects. There was consensus that she provide letters of support for the applications. She also indicated that the CTC was providing guidance on the SB 1 LPP pmgram that was opening soon. There was consensus that the Fulkerth Turlock project be considered for this program. She also reminded members about the CTC meeting on October 18t MEMBER REPORTS Member Richard O'Brien repmted on the ACE Board meeting he attended. 13. ADJOURNMENT Chair Zoslocki adjourned the meeting at 7:15pm. Next Regularly Scheduled Policy Board Meeting: November 15,2017 6:00 m StanCOG Board Room 1111 I Street, Suite 308 Modesto, CA Minutes Prepared By: WlilLl~ Cindy Malekos Manager of Administrative Services Page 3 of3 7

8 TO: Policy Board Staff Report Resolution FROM: Elisabeth Hahn, Principal Planner Lakshmi Rajagopalan, Associate Planner DATE: November 1, 2017 SUBJECT: StanCOG 2018 Regional Transportation Improvement Program (RTIP) Recommendation By Motion: Adopt, by Resolution 17-09, the StanCOG 2018 Regional Transportation Improvement Program (RTIP). Background StanCOG, as the Regional Transportation Planning Agency (RTPA), must prepare and submit a Regional Transportation Improvement Program (RTIP) to the California Transportation Commission (CTC) every two years. StanCOG has prepared the 2018 RTIP to assist with the programming and implementation of the region s state highway and roads projects identified in StanCOG s adopted 2014 Regional Transportation Plan (RTP). The 2018 RTIP covers a 5-year programming period, beginning in Fiscal Year (FY) 2018/19 and ending in FY 2022/23. Discussion The 2018 STIP Fund Estimate (FE) was adopted by the California Transportation Commission (CTC) on August 16, According to the adopted Fund Estimate, the Stanislaus region has $ million in additional programming capacity in the 2018 STIP. These funds are available to the Stanislaus region for the 4th and 5th year of the 2018 STIP cycle, in Fiscal Years 2021/22 through 2022/23. StanCOG s STIP county share available for programming is $17,224,000. Of this amount, $16,464,000 is available for our Regional Improvement Program (RIP) projects and $760,000 is designated by the State to StanCOG for Planning, Programming, and Monitoring (PPM). 8

9 The following table lists the projects that are proposed for programming with the new Regional Improvement Program (RIP) funds in the StanCOG 2018 RTIP. Projects Programmed with New RIP Funding Project Title RIP Total McHenry Avenue Widening from Ladd Rd / Patterson Rd (State Route 108) to Stanislaus River Bridge $4,100,000 State Route 132 West Freeway/Expressway $12,364,000 Planning, Programming and Monitoring (PPM) $760,000 Total for Projects Programmed with New RIP Funding $17,224,000 The draft 2018 RTIP has been circulated for a 30-day public review and comment period, in accordance with the CTC adopted 2018 STIP Guidelines. A public hearing was held on October 11, 2017 at the StanCOG Policy Board meeting to solicit further comments from the public. A total of three comments were received regarding the document and responses to comments are included in the final document at the link below. It is anticipated that the StanCOG 2018 RTIP will be adopted by the StanCOG Policy Board on November 15, The STIP programming schedule is as follows: STIP PROGRAMMING SCHEDULE September 5, 2017 October 1, 2017 StanCOG develops STIP Programming and circulates through Committees and Board for input October 1, 2017 StanCOG prepares RTIP October 1, 2017 October 30, day Public Notice & Comment Period October 11, 2017 RTIP Public Hearing November 15, 2017 StanCOG Policy Board adopts RTIP December 15, 2017 RTIP is submitted to Caltrans February 1, 2018 CTC STIP hearing for Northern California February 28, 2018 CTC publishes staff recommendation March 21-22, 2018 CTC adopts 2018 STIP The Draft 2018 RTIP can be viewed on the StanCOG website using the following link: Advisory Committee Action: This staff report was presented to the Technical Advisory Committee (TAC) and Management and Finance Committee (MFC). No comments were made. Should you have any questions regarding this report, please contact Rosa De León Park, Executive Director, at or via at rpark@stancog.org. Attachments: 1. The 2018 RTIP can be viewed on the StanCOG website at the following link: 2. Resolution

10 STANISLAUS COUNCIL OF GOVERNMENTS RESOLUTION ADOPTING THE 2018 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, the Stanislaus Council of Governments (StanCOG) is a Regional Transportation Planning Agency and a Metropolitan Planning Organization (MPO), pursuant to State and Federal designation; and WHEREAS, pursuant to State law, every two years StanCOG is required to develop and submit to the California Transportation Commission (CTC) a Regional Transportation Improvement Program (RTIP) that identifies projects to be included in the State Transportation Improvement Program (STIP); and WHEREAS, StanCOG has prepared the 2018 RTIP in compliance with the CTC s adopted 2018 STIP Guidelines and STIP Fund Estimate; and WHEREAS, the projects contained in the 2018 RTIP are consistent with StanCOG s adopted 2014 Regional Transportation Plan (RTP), 2017 Federal Transportation Improvement Program (FTIP), and Congestion Management Program (CMP); and WHEREAS, the 2018 RTIP has been developed in coordination with the technical and management staff representing StanCOG s member agencies, as well as the StanCOG Policy Board; and WHEREAS, a 30-day public comment period was conducted, and a public hearing was held on October 11, 2017, to allow and encourage all interested parties to review and comment on the draft RTIP prior to adoption by the StanCOG Policy Board; WHEREAS, the 2018 RTIP programs $ million in the 2018 STIP cycle (Fiscal Year 2018/19 through 2022/23); WHEREAS $ million is available for StanCOG s Regional Improvement Program (RIP) projects and $760,000 is designated by the State to StanCOG for Planning, Programming, and Monitoring (PPM); and NOW, THEREFORE BE IT RESOLVED that 2018 Regional Transportation Improvement Program is hereby adopted. The foregoing Resolution was introduced at a regular meeting of the Stanislaus Council of Governments, on the 15th day of November A motion was made and seconded to adopt the foregoing Resolution. Motion carried and the Resolution was adopted. 10

11 MEETING DATE: November 15, 2017 ATTEST: BILL ZOSLOCKI, CHAIR ROSA DE LEÓN PARK, EXECUTIVE DIRECTOR 11

12 TO: Policy Board Staff Report FROM Rosa De León Park, Executive Director Motion DATE: November 6, 2017 SUBJECT: Measure L Oversight Committee Terms of Members Recommendation By Motion: Adopt the staggered terms of office, as set forth in this staff report, for the members of the Measure L Oversight Committee. Background Measure L was approved by the electors on November 8, 2016 and created the Measure L Oversight Committee. The Measure L Oversight Committee consists of one representative from each of the following jurisdictions: City of Ceres, City of Hughson, City of Modesto, City of Newman, City of Oakdale, City of Patterson, City of Riverbank, City of Turlock, City of Waterford and Stanislaus County. Each of the cities and the county have appointed its representative to the Committee and provided that information to StanCOG. Discussion At the April Policy Board Meeting, by unanimous vote, the Policy Board established Measure L Oversight Committee member staggered terms from three to five years. StanCOG, acting as the Stanislaus County Transportation Authority, is the body that created the Measure L Oversight Committee and has the authority to establish the staggered terms of the committee members. In order to eliminate any perceived bias, StanCOG staff used the California Secretary of State Randomized Alphabet Drawing for the November 7, 2017 elections and applied it to the committee members to establish the following term schedule: 12

13 Member Term (Years) Waterford 3 Ceres 3 Patterson 3 Hughson 4 Stanislaus County 4 Turlock 4 Riverbank 4 Oakdale 5 Newman 5 Modesto 5 Staff recommends adopting the above staggered terms for the members of the Measure L Oversight Committee. Advisory Committee Action This item was presented to the Executive Committee. A motion was made by unanimous vote to recommend that the Policy Board approve the staggered terms as presented. Should you have any questions regarding this report, please contact Rosa De León Park at or via at rpark@stancog.org. 13

14 DISCUSSION & ACTION ITEMS 14

15 TO: Policy Board Staff Report Discussion FROM: Elisabeth Hahn, Principal Planner Isael Ojeda, Associate Planner DATE: November 7, 2017 SUBJECT: 2018 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) Update Background Every four years the State of California and the federal government require that regional transportation planning agencies/metropolitan planning organizations, including StanCOG, update their respective Regional Transportation Plans/Sustainable Communities Strategies (RTP/SCS). In Stanislaus County, the stakeholder driven process of developing and updating the RTP/SCS is referred to as Valley Vision Stanislaus. The RTP/SCS for the Stanislaus County Region was last updated in The 2018 update must be completed before October The Regional Transportation Plan is the region s 25-year, financially-constrained blueprint for future transportation improvements and investments based on specific transportation goals and objectives defined by StanCOG with input from the public and its member agencies. A successful RTP should help promote the safe and efficient management, operation and development of an intermodal transportation system including roadways, transit, goods movement, bicycle\pedestrian, and aviation facilities. Transportation helps shape a region s economic health and quality of life; it influences the pattern of growth and economic activity through accessibility to land. Transportation also affects other public policy issues such as air quality, affordable housing, and public safety. The RTP is more than a mere listing of highway and transit projects to be pursued over 25 years; it requires developing strategies for operating, maintaining, and financing the region s transportation system in such a way as to advance the region s long term goals. Transportation planning and land use became more closely linked in California following the passage of Senate Bill 375 in As a result of this legislation, each of California s 18 Metropolitan Planning Organizations, including StanCOG, must prepare a Sustainable Communities Strategy as part of their RTP. The Sustainable Communities Strategy sets forth a forecasted development pattern for the region which, when integrated with the transportation network and other transportation measures and policies, will reduce greenhouse gas emissions from passenger vehicles and light trucks to achieve emission reduction targets set by the 15

16 California Air Resources Board. The future land use and transportation scenario presented in the Sustainable Communities Strategy must accommodate forecasted population, employment, and housing sufficient to meet the needs of all income groups, including the State-mandated Regional Housing Needs Assessment (RHNA), while considering State housing goals. The Air Resources Board must review and accept each MPO s determination that, if implemented, the Sustainable Communities Strategy would meet the region s respective emissions reduction targets. Discussion In late July/early August, StanCOG held an initial series of public workshops in the cities of Patterson, Oakdale and Modesto. Round 2 of Public Workshops A second round of public workshops are being held in November to solicit public input on transportation needs and on the 2018 RTP/SCS Scenarios. These workshops are scheduled for the following dates, times and locations. Mon., Nov. 6, :00 8:00 p.m. City of Modesto Library 1500 I Street, Modesto Mon., Nov. 13, :30 8:30 p.m. Newman City Council Chambers 938 Fresno Street, Newman Tues., Nov. 14, :30 8:30 p.m. Ceres Community Center th Street, Ceres Status Update on RTP/SCS Activities Transportation models are technical planning and decision support tools that help simulate the impact of changes to land use and infrastructure investments on the transportation system. StanCOG uses a transportation model to assist decision makers in answering questions regarding travel patterns, transportation investments, land use decisions and air quality. The StanCOG transportation model supports key planning activities in the region including the development of the RTP/SCS. StanCOG staff has been coordinating with the San Joaquin Council of Governments (SJCOG) and the Merced County Association of Governments (MCAG) to prepare the San Joaquin- Stanislaus-Merced three-county model for use in RTP/SCS development. The three-county travel demand model has undergone substantial update over the last two years. To ensure that this new model, known as VMIP2, is functioning properly and that each component reasonably reproduces observed travel characteristics, a validation process is required. To accomplish this, the new 2015 baseline model was checked in August against actual traffic counts of the same year for validation purposes. Additionally, StanCOG has participated in extensive outreach and will continue to do so as we proceed with this planning effort. We are encouraging the public to provide input on the Region s transportation investments over the next 25 years. 16

17 Next Steps Staff will hold a meeting with the Valley Vision Stanislaus Steering Committee following the public workshops to identify a recommended preferred scenario for recommendation to the StanCOG Policy Board in December. Advisory Committee Action This staff report was presented to the Technical Advisory Committee, Management and Finance Committee, and Citizens Advisory Committee. No comments were made by the Technical Advisory Committee or Management and Finance Committee. The Citizens Advisory Committee provided suggestions for engaging the public in the planning process. Should you have any questions regarding this staff report, please contact Rosa De León Park, Executive Director, at or via at rpark@stancog.org. 17

18 TO: Policy Board Staff Report Resolution FROM: Rosa De León Park, Executive Director Karen Kincy, Senior Financial Services Specialist DATE: October 25, 2017 SUBJECT: Adopt Resolutions Approving the Measure L Master Funding Agreement and the Measure L Policies and Procedures for Local Control Funds Recommendation By Resolution: 1. Adopt Resolution Adopting Measure L Master Funding Agreement 2. Adopt Resolution Adopting the Measure L Policies & Procedures: Local Control Funds Discussion Measure L Master Funding Agreement The BOE began collecting the Measure L sales tax on April 1, 2017 and the initial distribution of funds was received by StanCOG in July. Now that funds are becoming available, it is time to get Master Funding Agreements in place with each of StanCOG s member agencies to address the distribution of the Measure L funding allocations for Local Control Funds (50% Local Streets and Roads, 10% Traffic Management, 5% Bike and Pedestrian). If a jurisdiction is a Provider of Transit Services, the distribution of those funds will also be addressed in the Master Funding Agreement. The Local Control Funds will be distributed to the jurisdictions on a monthly basis according to the percentage allocations identified in the Expenditure Plan. In order to be eligible to receive monthly distributions, each agency must comply with the requirements of the Master Funding Agreement and the Policies and Procedures as well as the maintenance of effort requirement in the Ordinance. 18

19 Local Control Funds will be distributed on a monthly basis, after deducting the 1% Administrative Cap, in accordance with the percentage allocations identified in the adopted Measure L Expenditure Plan. Local Control Funds Ceres 6.36% Hughson 1.26% Modesto 35.79% Newman 1.26% Oakdale 3.86% Patterson 4.55% Riverbank 3.42% Turlock 15.26% Waterford 1.26% Stanislaus County 26.98% Total % The Master Funding Agreement reiterates that Measure L funds are to be used solely for transportation purposes and if funds are misspent, all misspent funds, including interest, must be fully reimbursed. The Master Funding Agreement also addresses staff cost limitations and the lending/borrowing of Measure L funds between agencies. The term of the agreement is three (3) years. If the local agency is also a provider of Transit Services (Ceres, Modesto, Turlock and the County), those Transit Services funds will also be distributed on a monthly basis in accordance with the Master Agreement and the percentage allocations identified in the adopted Measure L Expenditure Plan. Transit Services Ceres 7.00% Modesto 52.00% Stanislaus County 33.00% Turlock 8.00% Total % Policies and Procedures: Local Control Funds The Policies and Procedures are designed to ensure the integrity of Measure L by: Maximize the cost-effective use of sales tax dollars. Leverage non-measure L funding sources. Augment current transportation spending and not replace general fund expenditures. All projects funded with Measure L funds must lie entirely within Stanislaus County. The Policies and Procedures also assist StanCOG in administering the Measure L Program. 19

20 For the Local Control Funds, the Policies and Procedures focus on the maintenance of effort requirement, as well as the monthly, quarterly and annual reporting requirements each jurisdiction must comply with in order to remain compliant with the program and continue to receive monthly Measure L Local Control Fund disbursements. The Policies and Procedures also provide limitations on staff costs by identifying certain expenses which are not eligible for reimbursement under Measure L such as activities related to obtaining matching funds for a project or activities related to general Measure L administration (not specific to a project), education or preparation performed by the jurisdiction or contractor. Staff will be bringing forth Policies and Procedures focusing on the Regional component of Measure L at a later date. Advisory Committee Action StanCOG staff has been meeting with staff from individual member agencies throughout October to review the Measure L Master Fund Agreement for Local Funds and the Measure L Policies and Procedures. Due to scheduling conflicts, some local agencies were not available until after the scheduled Management & Finance Committee (MFC) meeting on November 1, MFC made a motion to delay approval of the documents until the December meeting to allow more time for jurisdictions to review them. This item was also presented to the Executive Committee with the input provided from MFC. The Executive Committee made a motion to proceed with approval of these documents at the November Policy Board Meeting. StanCOG staff will be ing draft copies with proposed changes to the member agencies for a final review prior to the Policy Board meeting on November 15, Final copies of these documents will be made available in hard copy at the Policy Board meeting. Should you have any questions regarding this staff report, please contact Rosa De León Park, Executive Director, at or via at rpark@stancog.org. Attachments: 1.) Resolution Adopting Measure L Master Funding Agreement 2.) Resolution Adopting Measure L Policies & Procedures: Local Control Funds 20

21 STANISLAUS COUNCIL OF GOVERNMENTS RESOLUTION ADOPTING THE MEASURE L MASTER FUNDING AGREEMENT WHEREAS, the Stanislaus Council of Governments (StanCOG) is a Regional Transportation Planning Agency and a Metropolitan Planning Organization (MPO), pursuant to State and Federal designation; and WHEREAS, on November 8, 2016 the voters of Stanislaus County, approved Measure L thereby authorizing StanCOG to administer the proceeds from the one-half cent transaction and use tax ( Measure L ); and WHEREAS, the duration of the Measure L sales tax will be 25 years from the initial year of collection, which began April 1, 2017, with the tax to expire on March 31, 2042; and WHEREAS, the Measure L Master Funding Agreement delineates the requirements of the Measure L funds that are allocated to the jurisdictions within Stanislaus County for local streets and roads, traffic management and bike and pedestrian improvements, (collectively referred to as Local Control Funds ) and Transit Provider funds for Transit Services, as authorized by the Measure L Expenditure Plan; and WHEREAS, each of the member agencies of StanCOG (Stanislaus County and the cities of Ceres, Hughson, Modesto, Newman, Oakdale, Patterson, Riverbank, Turlock and Waterford) will be required to enter into the Measure L Master Funding Agreement prior to receiving Measure L fund disbursements; and WHEREAS, the term of the Measure L Master Funding Agreement is three (3) years. NOW, THEREFORE BE IT RESOLVED that the Measure L Master Funding Agreement is hereby adopted. BE IT FURTHER RESOLVED that the Executive Director is authorized to execute a Measure L Master Funding Agreement with each of the StanCOG member agencies (Stanislaus County and the cities of Ceres, Hughson, Modesto, Newman, Oakdale, Patterson, Riverbank, Turlock and Waterford) once each of the agency s governing board has approved the agreement. BE IT FURTHER RESOLVED that the Executive Director is authorized to make administrative changes to the Measure L Master Funding Agreement, as needed, to ensure that the agreement is implemented in the most efficient and cost effective manner possible. 21

22 The foregoing Resolution was introduced at a regular meeting of the Stanislaus Council of Governments, on the 15th day of November, A motion was made and seconded to adopt the foregoing Resolution. Motion carried and the Resolution was adopted. MEETING DATE: November 15, 2017 ATTEST: BILL ZOSLOCKI, CHAIR ROSA DE LEÓN PARK, EXECUTIVE DIRECTOR 22

23 STANISLAUS COUNCIL OF GOVERNMENTS RESOLUTION ADOPTING MEASURE L POLICIES & PROCEDURES: LOCAL CONTROL FUNDS WHEREAS, the Stanislaus Council of Governments (StanCOG) is a Regional Transportation Planning Agency and a Metropolitan Planning Organization (MPO), pursuant to State and Federal designation; and WHEREAS, on November 8, 2016 the voters of Stanislaus County, approved Measure L thereby authorizing StanCOG to administer the proceeds from the one-half cent transaction and use tax ( Measure L ); and WHEREAS, the duration of the Measure L sales tax will be 25 years from the initial year of collection, which began April 1, 2017, with the tax to expire on March 31, 2042; and WHEREAS, Measure L authorizes StanCOG to adopt implementing rules and administrative procedures to carry out its responsibilities in implementing Measure L; and WHEREAS, StanCOG has drafted Policies & Procedures for the local streets and roads, traffic management and bike and pedestrian improvements elements of Measure L, (collectively referred to as Local Control Funds ); and NOW, THEREFORE BE IT RESOLVED that the Policies & Procedures: Local Control Funds is hereby adopted. The foregoing Resolution was introduced at a regular meeting of the Stanislaus Council of Governments, on the 15th day of November, A motion was made and seconded to adopt the foregoing Resolution. Motion carried and the Resolution was adopted. MEETING DATE: November 15, 2017 ATTEST: BILL ZOSLOCKI, CHAIR ROSA DE LEÓN PARK, EXECUTIVE DIRECTOR 23

24 TO: Policy Board Staff Report Resolution FROM: Karen Kincy, Sr. Financial Services Specialist DATE: November 2, 2017 SUBJECT: FY 2016/17 Local Transportation Fund (LTF) Supplemental Apportionment Recommendation By Motion: Adopt by Resolution the FY 2016/17 Local Transportation Fund (LTF) Supplemental Apportionment in the amount of $1,648,705. Background As the Regional Transportation Planning Agency (RTPA), StanCOG administers and distributes Local Transportation Funds (LTF) and State Transit Assistance (STA) funds to the jurisdictions in accordance with the Transportation Development Act (TDA) and StanCOG s adopted Transit Cost Sharing Procedures. For FY 2016/17, the County Auditor-Controller provided the Policy Board with an LTF estimate of $20,400,000. As of June 30, 2017, StanCOG has recorded $22,048,705 in LTF receipts, resulting in a balance of $1,648,705. According to the Transit Cost Sharing Procedures, a supplemental LTF apportionment occurs when more funds are received than originally anticipated. Supplemental apportionments increase the level of LTF funds previously apportioned for the fiscal year just ended, by the amount of surplus funds which were actually collected for that year. The State Transit Assistance Funds (STA) Estimate for the FY 2016/17 was $2,303,250. Operators deduct these estimates from their LTF claims. While this is an estimate only, typically the funds received have been consistent with the amount estimated by the State Controller s Office, with the exception of FY 2015/16 when there was a deficit. The final payment StanCOG received for FY 2016/17 was a total of $1,988,113, creating a deficit (for the second year in a row) of $315,137 of transit operator funds. 24

25 The Transportation Development Act requires that Article 4 - Transit claims must be funded before Article 8 - Other Purpose claims may be considered for allocation. The deficit of STA funds received has augmented the necessity to reduce the supplemental apportionment by $315,137. On June 21, 2017 the StanCOG board passed Resolution to allocate TDA Funds for FY , holding in reserves in the amount of $1,857,866 for future regional transit projects. Discussion The total amount of FY 2016/17 Local Transportation Fund (LTF) funds available for a Supplemental Apportionment is $1,648,705. After adjusting for the STA deficit of $315,137, the adjusted apportionment amount available is $1,333,568 ($1,648,705 - $315,137). Staff recommends a Supplemental Apportionment per the schedule below, which includes reserving $1,267,691 for future regional transit projects. Jurisdiction FY 2016/17 Proposed Supplemental Apportionments StanCOG Planning Nonmotorized Regional Project Total StanCOG $ 40,006 $ 40,006 Ceres $ 2,284 $ 2,284 County $ 5,447 $ 5,447 Hughson $ 351 $ 351 Modesto $ 10,167 $ 10,167 Newman $ 523 $ 523 Oakdale $ 1,058 $ 1,058 Patterson $ 1,025 $ 1,025 Riverbank $ 1,141 $ 1,141 Turlock $ 3,453 $ 3,453 Waterford $ 422 $ 422 Reserves $ 1,267,691 $ 1,267,691 Total $ 40,006 $ 25,871 $ 1,267,691 $ 1,333,568 Staff has provided three attachments to this staff report. The first two attachments provide the detailed calculations for the amounts above. Attachment 1 begins with the planning funds proposed for StanCOG. Attachment 1 also shows the distribution calculation for the nonmotorized apportionments, which are based on population. Attachment 2 is for information only. It reflects the total Transportation Development Act (TDA) apportionments to the jurisdictions based on the actual LTF receipts of $22,048,

26 Per the request of the Executive Committee at their October 2, 2017 meeting, this item was presented as a TDA Allocation Update to the Management & Finance Committee meeting for their feedback regarding the FY Supplemental Apportionment for Other Purposes for Local Streets & Roads. City of Modesto City Manager, Joe Lopez and the ACE representative, Dan Leavitt addressed concerns over the funding needed to make immediate maintenance and enhancements to the Modesto Transit Center before June These improvements are projected to costs up to $1.3 million. Other member agencies requested that we use traditional TCSP, allowing Other Purpose funds in the amount of $1,267,691 is distributed for Local Roads, as these funds have already been included in their budgets for FY The current Transit Cost Sharing Procedures (TCSP) allocates funds to Other Purposes for Streets and Roads. A review of the TCSP this year could include a revision that funds previously allocated for Other Purposes are used only for transit or are held in reserves until such time as eligible regional transit projects are presented for consideration for use of these funds, or additional funds are required for transit operations, such as future rail services offered by ACE. Advisory Committee Action This item was presented to the Executive Committee on November 6, They concurred with staff s recommendation. Should you have any questions regarding this staff report, please contact Rosa De León Park, Executive Director, at or via at rpark@stancog.org. Attachments: 1. Resolution Attachment 1-FY 2016/17 Local Transportation Fund Supplemental Apportionment Calculation for Planning and Motorized Fund 3. Attachment 2-Transportation Development Act (TDA) Apportionment for FY 2016/17 26

27 STANISLAUS COUNCIL OF GOVERNMENTS RESOLUTION APPROVING THE FY 2016/17 LOCAL TRANSPORTATION FUND (LTF) SUPPLEMENTAL APPORTIONMENT WHEREAS, the Stanislaus Council of Governments (StanCOG) is a Regional Transportation Planning Agency (RTPA) and a Metropolitan Planning Organization, pursuant to State and Federal designation; and WHEREAS, the Stanislaus Council of Governments (StanCOG), as the RTPA, is responsible for administering the Transportation Development Act, including the apportionment and allocation of the Local Transportation Fund (LTF); and WHEREAS, LTF funds of $22,048,705 were received for FY 2016/17; and WHEREAS, the excess LTF funds of $1,648,705 are available for a supplemental apportionments. WHEREAS, the deficit of STA funds of $315,137 decrease the amount available for Supplemental Apportionments. WHEREAS, the revised excess LTF funds of $1,333,568 are available for a supplemental apportionment. NOW, THEREFORE, BE IT RESOLVED, that based on the Rules and Regulations governing the Local Transportation Fund, the Stanislaus Council of Governments approves the FY 2016/17 Local Transportation Fund supplemental apportionment as shown in the table on the next page. 27

28 Jurisdiction FY 2016/17 Proposed Supplemental Apportionments StanCOG Planning Nonmotorized Regional Project Total StanCOG $ 40,006 $ 40,006 Ceres $ 2,284 $ 2,284 County $ 5,447 $ 5,447 Hughson $ 351 $ 351 Modesto $ 10,167 $ 10,167 Newman $ 523 $ 523 Oakdale $ 1,058 $ 1,058 Patterson $ 1,025 $ 1,025 Riverbank $ 1,141 $ 1,141 Turlock $ 3,453 $ 3,453 Waterford $ 422 $ 422 Reserves $ 1,267,691 $ 1,267,691 Total $ 40,006 $ 25,871 $ 1,267,691 $ 1,333,568 BE IT FURTHER RESOLVED, that the Executive Director, or the Policy Board Chair of StanCOG, or his/her designee, is hereby authorized and empowered to execute in the name of Stanislaus Council of Governments all necessary administrative changes to implement and carry out the purposes specified in this resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Executive Director, or his/her designee, is authorized to issue an allocation instruction to the County Auditor and issue disbursement instructions to honor claimant invoices as funds become available. The foregoing Resolution was introduced at a regular meeting of the Stanislaus Council of Governments, on the 15th day of November A motion was made and seconded to adopt the foregoing Resolution. Motion carried and the Resolution was adopted. MEETING DATE: November 15, 2017 ATTEST: BILL ZOSLOCKI, CHAIR ROSA DE LEÓN PARK, EXECUTIVE DIRECTOR 28

29 ATTACHMENT 1 STANISLAUS COUNCIL OF GOVERNMENTS FY 2016/17LOCAL TRANSPORTATION FUND SUPPLEMENTAL APPORTIONMENT CALCULATION FOR STANCOG PLANNING AND NONMOTORIZED FUNDS PROPOSED FOR NOVEMBER 15, 2017 Orignal Supplemental Apportionment Less State Tranist Assistance Underpayment 1,648,705 (315,137) Revised Supplemental Spportionment StanCOG 3% planning allocation apportionment - Proposed Subtotal Nonmotorized 2% (apportionment based on population) - Proposed Amount for Other purposes ( See Attachment 2 for distribution calculation) - Proposed 1,333,568 (40,007) 1,293,561 (25,871) 1,267,691 LTF NONMOTORIZED SUPPLEMENTAL APPORTIONMENT BASED ON POPULATION Jurisdiction Population * Nonmotorized Supplemental Apportionment Population % Ceres County Hughson Modesto Newman Oakdale Patterson Riverbank Turlock Waterford 46, ,066 7, ,186 10,753 21,773 21,094 23,485 71,043 8, % % 1.357% % 2.020% 4.090% 3.963% 4.412% % 1.632% $ $ $ $ $ $ $ $ $ $ 2,284 5, , ,058 1,025 1,141 3, Total 532, % $ 25,871 C:\Users\kkincy\Desktop\TDA\FY16-17 Supplemental\ Supplemental ApportionmentsLTF Sup Non-Motorized 29

30 STANISLAUS COUNCIL OF GOVERNMENTS TRANSPORTATION DEVELOPMENT ACT (TDA) APPORTIONMENTS FOR FY 2016/17 INCLUDES SUPPLEMENTAL APPORTIONMENT PROPOSED FOR POLICY BOARD ADOPTION ON NOVEMBER 15, 2017 COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5 COLUMN 6 COLUMN 7 COLUMN 8 COLUMN 9 Claimant TDA Transp. Bike/ Transit Regional Other Total Total Total Admin Planning Ped Transit Purposes LTF STA TDA Projects StanCOG 204, ,006 1,303,691 2,159,697 + = 2,159,697 CTSA 500, ,000 + = 500,000 Ceres 36, , ,363 1,152,493 + = 1,152,493 County 87,909 6,612, ,603 7,151, ,011 = 7,170,636 Hughson 5,665 52,453 58,118 + = 58,118 Modesto 164,092 8,970,063 9,134, ,963,515 = 11,097,670 Newman 8,435 53,676 62,111 + = 62,111 Oakdale 17,079 67,267 84,346 + = 84,346 Patterson 16,547 64,221 80,768 + = 80,768 Riverbank 18,422 68,091 86,513 + = 86,513 Turlock 55,729 1,271, ,882 1,519, ,587 = 1,524,927 Waterford 6,813 52,726 59,539 + = 59,539 Total 204, , ,551 18,348,175 1,303,691 1,123,282 22,048, ,988,113 = 24,036,818 *Short fall to be distributed per FY16-17 STA distributions from FY2016/17 Transit Claims Original STA 2,303,250 STA Shortfall* (315,137) Year To Date FY16-17 Payments Transit Operator Distribution % Total Estimated Shortfall Modesto 1,851, , % 1,963,515 (2,272,290) (308,775) County 19, % 19,011 (21,325) (2,314) Turlock* 5, % 5,587 (5,347) 240 Ceres (4,288) (4,288) 1,851, , ,988,113 (2,303,250) (315,137) 30

31 TO: Policy Board Staff Report Motion FROM: Elisabeth Hahn, Principal Planner Stephen Hanamaikai, Associate Planner Lakshmi Rajagopalan, Associate Planner DATE: November 6, 2017 SUBJECT: Senate Bill 1 (SB 1) Local Partnership Program Formulaic Project Nomination Recommendation By Motion: Approve by Resolution 17-12, the City of Turlock s Fulkerth Road Interchange Improvements at State Route 99 Project as the nominated project for the SB1 Local Partnership Formulaic Program. Background Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was signed into law on April 28, This legislative package established the Road Maintenance and Rehabilitation Account (RMRA) and Program (RMRP). SB1 invests a total of $54 billion over the next decade to fix roads, freeways and bridges in communities across California and puts more dollars toward transit and safety. Through SB 1, the Local Partnership Program provides $200 million annually in matching funding to support transportation investments that local communities are already making in their region. These matching funds will support cities and counties that have voter-approved transportation tax measures, such as Measure L. Funds will be distributed by the California Transportation Commission (CTC) via a 50% competitive and 50% formula basis. All agencies eligible for a formulaic funding share will receive a minimum annual share of $100,000. Formula shares will be distributed to self-help counties and cities based on population. CTC will release the proposed distribution of shares on November 13, 2017, and StanCOG, as the Transportation Authority for the Stanislaus region, is eligible to receive formula shares from the Local Partnership Program. StanCOG in its capacity as a taxing authority can nominate a project in cooperation with its member agencies. The Commission will determine a funding 31

32 share for each eligible taxing authority with a voter approved tax or toll that was approved prior to the adoption of the funding shares, which will be collected during the fiscal year The Formulaic Program will cover Fiscal Years (FY) and in the first cycle and will be programmed annually thereafter. The Competitive Program will cover FY through in the initial cycle and the funding will be programmed every two-years in future cycles. Projects funded through the Local Partnership Program require a one-to-one match of private, local, federal, or state funds. The match may be from any funds that are not allocated by the Commission on a project specific basis with the exception of the State Transportation Improvement Program (STIP) funding. The matching funds must be expended concurrently and proportionally to the Local Partnership Program funds. Costs incurred prior to allocation will not be counted towards a local match. Eligible applicants are the taxing authorities that have sought and received voter approval of taxes, tolls, or fees, or that have imposed fees, including uniform developer fees that are dedicated solely to transportation improvements. Taxing Authorities that have imposed fees and have not received voter approval of taxes, tolls, or fees are only eligible for the competitive grant program. As the taxing authority and eligible applicant, StanCOG can nominate projects for the formulaic funding share for the Commission to include in the annual program of projects. A nomination may identify an entity other than the applicant to be the project implementing agency. The implementing agency assumes responsibility and accountability for the use and expenditure of program funds. The implementing agency must provide a project funding plan through construction that demonstrates the supplemental funding in the plan (local, federal, state, private sources) is reasonably expected to be available and sufficient to complete the project. Project applications due dates are as follows: Formulaic Program: December 15, 2017 Competitive Program: January 30, 2018 Discussion The Local Partnership Program Guidelines were adopted at the October 18, 2017 CTC meeting held in Modesto, CA. The table below lists the program schedule for the Local Partnership Program. Formulaic Program Agencies Submit Voter Approval Information October 27, 2017 Publish Proposed Distribution of Shares November 13, 2017 StanCOG Policy Board Nominates LPP Project November 15, 2017 Commission Adopts Formulaic Distribution of Shares December 6-7,

33 Projects Applications Due December 15, 2017 Release Staff Recommendations January 10, 2018 Commission Adopts Program January 31, 2018 Competitive Program Applications Due (postmark date) January 30, 2018 Release Staff Recommendations April 25, 2018 Commission Adopts Program May 16, 2018 Eligible projects include a variety of road maintenance and rehabilitation projects, improvements to transit facilities and improvements to bicycle-pedestrian safety and mobility. For a complete list of eligible projects and project components, refer to refer to Sections 12 and 13 of the 2018 Local Partnership Program Guidelines (See Attachment 1). Project Selection Process: As stated earlier, StanCOG as the taxing authority and eligible applicant can nominate projects for the formulaic funding share for the CTC to include in the annual program of projects. Nominated projects should meet statute requirements and Commission guidelines and have a commitment of the required match. For competitive grants, the CTC will compare projects based on the population of jurisdiction(s) across which the tax or fee is applied. An agency submitting multiple project applications for competitive grants must clearly prioritize its projects, and projects must be included in an adopted regional transportation plan and be consistent with an approved Sustainable Communities Strategy. For the Competitive Program Evaluation Criteria, projects that meet the following criteria will be prioritized: Cost-effective Commence construction or implementation early Leverage more committed funds per program dollar Demonstrate quantifiable air quality improvements, including a significant reduction in vehicle-miles traveled Demonstrate regional and community project support Further the implementation of the sustainable communities strategy (applicable to projects within an MPO) Project Nominations for the Formulaic Program StanCOG in its capacity as a taxing authority is eligible to receive formulaic funding and can nominate a project in cooperation with its member agencies. Nominated projects must be included in an adopted Regional Transportation Plan (RTP) and be consistent with an approved Sustainable Communities Strategy. 33

34 The nomination should meet the statute requirements and Commission guidelines and must demonstrate leveraging of local committed funds. In addition, projects should demonstrate regional and community project support, demonstrate air quality improvements and capable of commencing construction or implementation early. Based on these requirements, StanCOG staff recommends the Fulkerth Road Interchange Improvements at State Route 99 Project, in the City of Turlock. This interchange is a vital project in support of goods movement and includes Fulkerth Road widening, intersection spacing improvements, on/off ramp relocation, signalization to support truck traffic and will provide bike and ADA pedestrian facilities. Plans, specifications and bid documents are 99% complete and the project is construction-ready. Funding from the Local Partnership Program Formulaic Program will be used to fund the construction phase of the project and local and Measure L funds will be employed to meet the matching requirements. Staff will provide an update on StanCOG s proposed distribution of shares to the StanCOG Policy Board on November 15, Once the board approves of this allocation, StanCOG will submit an allocation request to Caltrans, who will within 60 days review and recommend the project to the CTC for action. If approved by the CTC, funds will be allocated for use on the proposed project. Project Application: For project application requirements, refer to Section 17 of the 2018 Local Partnership Program Guidelines (See Attachment 1). Advisory Committee Action: This staff report was presented to the Technical Advisory Committee (TAC), Management and Finance Committee (MFC) and the Executive Committee. It was discussed if other projects would be considered. At the MFC, the City of Ceres reminded members that there was a commitment from the Policy Board in 2014 that the Fulkerth Road Interchange Improvements Project should be recommended as the next highest priority project when funding becomes available. The MFC and the Executive Committee both unanimously voted to recommend that the Policy Board approve, by resolution, the nominated project, City of Turlock s Fulkerth Road Interchange Improvements at State Route 99, for the SB1 Local Partnership Formulaic Program. Should you have any questions regarding this report, please contact Rosa De León Park, Executive Director, at or via at rpark@stancog.org. Attachments: Local Partnership Program Guidelines 34

35 ATTACHMENT LOCAL PARTNERSHIP PROGRAM GUIDELINES October 18, 2017 California Transportation Commission 35