Wanganui Rural Community Board

Transcription

1 3 May 2018 MEMORANDUM FOR:... NOTICE IS HEREBY GIVEN that there will be a meeting of the at: 3.30pm on Wednesday, 9 May 2018 in the N o 2 Committee Room, Municipal Office Building, 101 Guyton Street, Whanganui. Business The following items of business will be considered: N o Item Page Ref 1. Declarations of Interest 3 2. Confirmation of Minutes 28 March Actions Arising from Previous Minutes 3 4. Update from Community Partners 4 5. Policy and Strategy Update 5 A1-A2 6. Roading Update 18 B 7. Portfolio Update 21 Kym Fell Chief Executive

2 2 Terms of Reference The is a body established by statute. Its responsibilities and powers are as delegated by the Whanganui District Council. Purpose: The role of the is to: Represent and act as an advocate for the interest of its community. Consider and report on all matters referred to it by the Whanganui District Council, or any matter of interest or concern to the. Maintain an overview of services provided by the Whanganui District Council within the community. Prepare an annual submission to the Whanganui District Council for expenditure and levels of service within the community. Prepare an annual submission to Horizons Regional Council for expenditure and levels of service within the District. Prepare submissions on Central Government legislation where there are implications for the rural community. Communicate with community organisations and special interest groups within the community. Exercise delegated authority to determine temporary rural road closure applications. Undertake any other responsibilities that are delegated to it by the Whanganui District Council. 9 May 2018

3 3 Membership Mr David Matthews (Chairman), Messrs Grant Skilton (Deputy Chairman), Bill Ashworth, Michael Dick, Alistair Duff, David Wells, Ms Sandra Falkner, Cr Josh Chandulal-Mackay, and Cr Murray Cleveland. Youth Councillor Representative Rhea Colaabavala. 1. Declarations of Interest members will be provided with the opportunity to declare any disclosable pecuniary or other non-pecuniary interest in any matter to be considered at this meeting, or declare any new conflicts that have arisen since last completing the Elected Members Interests Register. 2. Confirmation of Minutes 28 March 2018 Recommendation to Board 2.1 THAT the Minutes of the meeting of the held on Wednesday, 28 March 2018, be confirmed. Copies of the minutes of the meeting of the held on Wednesday, 28 March 2018, were circulated with the Order Paper of the meeting of the Whanganui District Council held on 10 April The Council received the Board s reports and recommendations. Attachments Significance of decision In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant. Minutes 28 March 2018 (provided separately). 3. Actions Arising from Previous Minutes Significance of decision In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant. Recommendation to Board 3.1 THAT the information is noted. Item Resolution Action % Completed 1 28 March 2018 THAT the Wanganui Rural Community Stephanie Rose 100 Board recommends that minor 9 May 2018

4 4 5. Representation Review adjustments are made to the Whanganui and Kaitoke subdivision boundaries in order to meet the Local Government Commission representation guidelines. Recommendation has been made and is being worked through with the Representation Review Working Party. THAT the Wanganui Rural Community Board appoints Grant Skilton as its representative to the Whanganui District Council s Representation Review Working Party. Stephanie Rose This appointment has been confirmed. The next meeting will be held on 24 April Dog Control Fee Setting THAT the Wanganui Rural Community Board recommends to the Council that the Whanganui District Council s dog control fees be set as follows: (as outlined in the minutes). Warrick Zander Item tabled at the Council s meeting held on 10 April Policy and Strategy Update THAT a workshop is scheduled to discuss the Wanganui Rural Community Board s submissions to the Whanganui District Council s Long Term Plan , and the Horizons Regional Council s Long Term Plan Louise Davies A workshop was held on 10 April Security Camera Funding Grant THAT the resolutions pertaining to the Security Camera Funding Grants, made in the public-excluded sessions at the meetings held on 7 December 2017 and 14 February 2018, be released to the public. THAT the Wanganui Rural Community Board approves a security camera funding grant of $500 for the Parapara Security Camera group to install a security camera at the intersection of Field s Track and Parapara Road (State Highway 4). Louise Davies Update from Community Partners Attending representatives of Horizons Regional Council, Tamaupoko Link, Federated Farmers and New Zealand Police will be invited to provide a verbal update. 9 May 2018

5 5 5. Policy and Strategy Update Officer assessment of significance of decision In terms of the Significance and Engagement Policy, the recommended decision is not significant. Recommendation to Board 5.1 THAT the information is noted. George Forster, Graduate Policy Development Officer reports: Introduction The purpose of this update (Ref A1) is to inform the (Board) on the current status of Council s ongoing review of strategies, policies and bylaws and to brief the Board on current consultations and funding opportunities that are relevant to its mandate. A copy of the Board s submission to the Whanganui District Council s Long Term Plan is also attached for information (Ref A2). Background The Board s Rural Directions strategy states that the role of the Board is to act as an advocate for the community and maintain an overview presence with a specific focus on the Council s services to rural communities. This report is provided to the Board to inform them of upcoming Council reviews and development plans, to enable the Board to determine if or how it wishes to participate. The Board is invited to attend and participate in all Council workshops. Strategic context The Board s strategic vision for the Whanganui rural community as articulated in Rural Directions is that it be prosperous, connected and happy. Other Government Consultations and Information Nil. Factors to consider Financial considerations Not applicable. Legal compliance Not applicable. Policy implications Not applicable. Risks Not applicable. 9 May 2018

6 6 Significance This report is not considered significant with respect to Council s Significance and Engagement Policy. Engagement Not applicable. Assessment of options Not applicable. Conclusion The Board is an important advocate for the rural communities within the Whanganui District. Active participation in workshops and submitting on both local and central government proposals where appropriate, ensures that the perspectives of, and impacts on, rural residents and communities are considered when decisions are made. References Agenda Attachments A1 Strategy and Policy update A2 Submission to Whanganui District Council s Long Term Plan 9 May 2018

7 7 REFERENCE A1 Strategy and Policy Update May 2018 WHANGANUI LEADING EDGE The Strategy & Policy Update provides information on current projects of the Strategy & Development Group to help assist engagement with Wanganui Rural Community Board. The following is the list of strategy, policy and regulatory work that Council intends to start, progress, and complete over the current 10-Year Plan period, reviewed 3 yearly. Note: When the Council has adopted the Policy the information will be removed from this update. Project & Description Status Project milestones Update Responsible Officer Repeater Installation RBI2 Underway The UFB programme will A draft remit for mobile black spots and MBSF be complete by 2022 was prepared for the Council meeting on 10 April but it was decided not to proceed with this as work is already Town Centre Regeneration Economic and social regeneration strategy focussed on delivering improvements to the town centre. Work underway with mana whenua to develop a GIS cultural overlay layer to inform development and regeneration proposals. Underway Draft Regeneration Strategy completed Nov Councillor workshop 8 December Town centre regeneration steering committee established. well underway on this issue. Strategy adopted by Council 2 May Town centre steering group established and heritage forum dates arranged. 200K was allocated in 2017/18 for capital expenditure Project plan to be prepared once project manager appointed. Planning team

8 8 Project & Description Status Project milestones Update Responsible Officer Review of Parks and Open Underway To be completed Evaluation of current parks and Open Alex Staric/ Spaces Strategy This intent of this strategy is to ensure that Council provides 2017/18 Spaces Strategy is scheduled to commence soon, with background work currently being undertaken. Wendy Bainbridge its communities with good The Policy team is currently working quality parks which can be used for active recreation, parks which meets needs of with GIS and Parks to develop a Provisional Analysis of the district s open spaces as part of this review. current and future population. Sport & Recreation Strategy The purpose of this strategy is to provide a platform for the future sport and recreational needs of the community, particularly around the provision and utilisation of available spaces and facilities Underway Facilities component May Sport development engagement process being completed. Working group to review draft strategy before presenting to Council (timing TBC). The draft Strategy will be reviewed by the Policy team before submitting to Council for consideration. This review may take a couple of months. In the interim, a Working Party made up of Councillor Philippa Baker-Hogan, Leighton Toy, Keith Smith, Adam Gosney and Jimmy Hildreth will review the recommendations from the Strategy and include relevant financial allowances / recommendations for the LTP process. Consultation on a draft document for sport facilities has been undertaken by Sport Whanganui and the property team. This information will remain in draft until Sport Whanganui have Leighton Toy

9 9 Project & Description Status Project milestones Update Responsible Officer completed a detailed sport development engagement process. The sport development engagement process will continue throughout the first 6 months of It is anticipated that community consultation on the draft Sport & Recreation Strategy will occur during the second half of Castlecliff Rejuvenation Project Castlecliff community-driven regeneration project. A third community led public meeting was held in May 2016 to launch a set of rejuvenation options and a presentation of proposals by Progress Castlecliff has been arranged for Tupoho. A Castlecliff dune landscape management study has been commissioned which will be complete in draft form by the end July Underway E.Coast engaged to deliver technical options/ recommendations for Castlecliff Beach Remediation. Progress on upgrading blocks on either side of the first block completed has commenced (due for completion prior to Christmas 2017). Dune landscape management plan & work programme adopted Dec 2017 Community meeting held on 13 Nov 2017, ECoast presented dune restoration options. o ECoast Coastal Strategy being finalised. o ECoast to be commissioned to prepare Dune Restoration Implementation Plan. o Rain gardens are constructed. o Raised platform opposite Tram Stop is constructed, pavement reinstatement underway. o Electrical network undergrounding one month behind schedule. o Poles in the bottom block in the process of removal. Leighton Toy

10 10 Project & Description Status Project milestones Update Responsible Officer o Currently working on the kerb returns and speed hump into the beach reserve. o Physical works on Rangiora Street is nearing completion Long term Plan The Long Term Plan process will include review of the revenue and finance policy, a review of activity groups and service levels. This will set the budget and work plan for the next 10 years in the district. Leading Edge update An update on the Leading Edge implementation plan to identify what we have achieved since the Strategy's adoption. Road Naming and Numbering Policy That effective and consistent street naming and numbering make it easier for the general public and businesses to identify addresses. Underway Adoption of Long Term Plan 28 June Underway Updated Strategy to go to Property and Community Committee 29 May Underway The policy is scheduled to go to the Strategy and Finance committee on 1 May 2018 Public consultation to run throughout May and early June Consultation closed on 19 April Oral hearings will take place on 2 and 3 May Deliberations 16 and 17 May The strategy has been reviewed by the Executive Leadership Team. An updated strategy is expected to go to the Strategy and Finance Committee on 1 May A review of this policy has begun with background information being gathered and checking for any legislation changes. A meeting with Tupoho was held on 10 November 2017 where feedback on the policy was received. Marianne Cavanagh Alex Staric/ Stephanie Macdonald - Rose George Forster

11 11 Project & Description Status Project milestones Update Responsible Officer A workshop with Elected Members is going to be held to discuss how the process for naming of roads will be carried out. Safer Whanganui Strategic Plan The strategic plan sets out key focus areas and priorities for Safer Whanganui over next 10 years. Property Portfolio Investment Plan Economic Strategy Development Underway Strategy plan to be presented at Strategy & Finance Committee meeting 1 May Underway Released for community feedback which closes on 16 February Underway Initial workshops have been held with Whanganui and Partners. A draft Strategic Plan has been developed by Safer Whanganui members and will be presented to the 26 June 2018 Strategy and Finance committee for public consultation. Public feedback ran from 15 December February 2018 with the proposed plan receiving a total of 19 responses. Officers attended the River Traders Market on 7 April 2018 providing the community with a further opportunity to provide feedback. The plan will be presented at a forthcoming Property and Community Services Committee for endorsement. A series of scene-setting workshops have been held with Whanganui and Partners and a pre-engagement survey has been distributed. A workshop with councillors will be held on 28 February 2018 to work on the draft strategic framework. Lauren Tamehana/ Alex Staric Leighton Toy/ Kellie Brougham/ Alex Staric

12 12 Project & Description Status Project milestones Update Responsible Officer Discussions are underway with Te Manu Atatu on capturing Maori economic development aspirations. The draft strategy is currently being compiled. Fire and Emergency New Zealand FENZ is proposing to establish the boundaries for LACs based on the existing CDEM Group s boundaries. Representation Review Local authorities are required to review their representation arrangement at least once every six years. As part of the representation review a local authority can take a fresh look at the structure of its membership and the way they are elected. This could affect the total number of members, whether they come from a ward or at large across the Underway Council adopts the submission on the Fire and Emergency New Zealand Local Advisory Committee (LAC) boundaries at its 8 May 2018 meeting. Underway A representation review must be publicly notified by the council no later than 31 August in the year before an election. Officers have reviewed the proposal but have identified a concern regarding FENZ operational reporting lines and LAC boundaries which have the potential to adversely impact on the ability of the Whanganui District s rural communities to be effectively represented. Voting system - Council elected to stay with First Past the Post for the 2019 election, and to include a referendum regarding which voting system electors want for the 2022 election. Information is being gathered for the representation review which will commence early next year. This will include deciding on the number of councillors and whether to have Maori wards. Justin Walters Neoline Moosman

13 13 Project & Description Status Project milestones Update Responsible Officer wider district, the boundaries of wards and constituencies, or names of wards and constituencies. Completed Work Development Contributions Policy Consultation

14 LTP Submission: 041 From: Whanganui District Council To: David Matthews Subject: Policy Submission Acknowledgment - Long Term Plan Date: Wednesday, 18 April :59:42 a.m. REFERENCE A2 Submission: Long Term Plan Consultation Document Thank you for your submission. We appreciate you participating in the consultation process on this issue. This is a formal acknowledgement of Whanganui District Council s receipt of your submission. Please print a copy of this page for your records. If you have elected to speak to the Council on your submission, Council Officers will be in touch with you to arrange a suitable time once hearing times and dates are finalised. Reference number First name Last name address David Matthews david.matthews@whanganui.govt.nz Postal address 101 Guyton Street Whanganui 4500 Daytime phone number Organisation name Your role Have you submitted to the Whanganui District Council before? Chair Yes Gender Age group Ethnicity Would you be interested in being involved in further consultation opportunities with Council? No Page 1 of 4

15 LTP Submission: 041 KEY OBJECTIVE Paying for the Impact of Forestry Harvesting: Implement a new targeted rate for exotic forestry properties. This would mean that exotic forestry properties pay 2.5 times their current contributing to roading. Revitalisation of our Port: Proceed with the Port Revitalisation Programme should the business case be approved. Our Stormwater Network: Upgrade the stormwater network in priority areas and the remainder in descending order of priority over time. Wastewater and Trade Waste Resilient Roading Animal Management Port and River Kerbside Recycling: Kerbside rubbish, mixed recycling and organic (garden and/or food) collection service for urban households by the 2020/21 financial year. Whanganui Regional Museum: Increase funding from $800,00 to $850,000 for the 2018/18 year, and then to $900,000 in the 2019/20 year to undertake promotional activity for the re-opening in 2018, and to enhance its exhibitions and events programmes. Whanganui Resource Recovery Centre: An additional $25,000 per year (taking its total funding to $175,000 per year) to enable the centre to introduce a kiosk reception booth and manage the centre s user-pay services. Disagree Agree Agree Library Hubs: Establish four selfservice suburban library hubs in Page 2 of 4

16 LTP Submission: 041 partnership with existing facilities to deliver a service locally in a costeffective manner. Each hub will cost $50,000. Heritage Incentive Funding: $100,000 for a Heritage Grants scheme to assist building owners to comply with heritage preservation initiatives which may also provide an incentive to undertake earthquake strengthening work at the same time. Sport and Recreation Strategy: $100,000 towards the implementation of the Sport & Recreation Strategy, to continue development with sporting codes to support better and more efficient utilisation of Whanganui s sport and recreation facilities. Dog Pound: $550,000 in Year 1 to complete construction of a new and compliant dog pound on Airport Road. There is $450,000 in the budget for 2017/18, taking the total funding to $1M. Regional facilities: $50,000 per year as a contribution towards a Regional Facilities fund to recognise the benefit certain localised facilities provide to the wider Manawatu-Whanganui region. Transferring our Marine & Airport Activity: Transfer the governance of the Ports Group from Whanganui District Council Holdings Ltd into Council s Property Department. Wakefield Street Bridge: The cost of replacing the Wakefield Street Bridge is $1.9M. Subject to NZTA approval of funding. Dublin Street Bridge: The cost of replacing the Dublin Street Bridge is $33.3M. Subject to NZTA approval of funding. Agree Agree Strongly disagree Neither agree nor disagree Wikitoria Culvert: Upgrade the Page 3 of 4

17 LTP Submission: 041 Wikitoria Road culvert, subject to NZTA approval of funding. Further comments Supporting documents How did you find out about the Long Term Plan consultation? I would like to speak in support of my submission The WRCB believes that Council should stop loan funding council work and be more aggressive in debt reduction. With the current debt level we will be paying in excess of $5M in interest. The WRCB would like to see Council included $350k in the budget to replace Wikitoria road culvert, not have this dependent on NZTA funding. In the previous year the farming community received no benefit from economic development and the WRCB question why the farmers should continue to pay towards this activity. Council s intention to sell its forestry portfolio to keep the wastewater system affordable to those connected to it does not benefit all ratepayers. This asset is as much the rural ratepayers as it is the urban and the WRCB believe that the sale of this asset should go towards something like the Port Revitalisation project which is an activity that will benefit everyone. The proposed Port and river rate would see the average increase to farming rate increase by $40, and if proceeds from the sale of assets went towards this it would give a fairer outcome for all. The Board would like to thanks Council for their ongoing support, and provision of a budget which to date has supported the installation of eight security cameras in rural areas. File(s) not provided Word of Mouth Yes Page 4 of 4

18 18 6. Roading Update Significance of decision In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant. Recommendation to Board 6.1 THAT the information is noted. Rui Leitao, Senior Roading Engineer, reports: Introduction The purpose of this report is to ensure the (Board) is kept up to date on roading activities and proposed projects in the rural network. Strategic context These projects will help us achieve our goals as set in the Long Term Plan and the Roading Asset Management Plan Roading Projects Delivery of Network Maintenance Work The current Whanganui Alliance road maintenance contract ends 30 June The new Alliance contract is in the procurement phase with submissions having closed on 8 March The two-stage evaluation process is in progress and a recommendation by the Tender Evaluation Team will be presented to the Tenders Board late in April Emergency Works All work is on track to be completed by June The final major projects arising from the June 2015 extreme weather event include: Whanganui River Road Oyster Bluff retreat Route Position (RP) 15 kilometres (km) These works are being done in conjunction with a road widening by Wickham s orchard (RP13km). The earthworks at Oyster Bluff are complete and the road formation/sealing works will be ongoing until late May The section by Wickham s orchard will be completed in the first week of May Whanganui River Road Jerusalem Bluff retreat and Kauwaeroa dropout (RP48-49km) These works are running about four weeks behind programme and will be ongoing until the end of May Papaiti Road/Mosquito Point These road realignment works, by Mosquito Point, are well in progress and will be ongoing until May Bridge 53 (Collins Bridge) Abutment The rip-rap bridge abutment protection works along Garlands Road (off Mangamahu Road) are completed and the final pile at the bridge is expected to be driven and tied in to the bridge structure early in May May 2018

19 19 Government Policy Statement on Land Transport (GPS) 2018 The Government has recently published a draft Government Policy Statement (GPS) outlining its proposed strategy and funding allocation to the twelve land transport activity classes. A simple overview is attached (Ref B). Submissions to the draft GPS closed on 2 May 2018 and the final GPS release is programmed for 30 June The New Zealand Transport Agency (NZTA) will then carry out an investment assessment based on the comparison and alignment of the national funding requests by Road Controlling Authorities (RCAs) against the GPS. NZTA s target is to have this investment assessment completed by the end of August 2018, meaning RCAs should know about their funding by September Reference Agenda Attachment B Draft Government Policy Statement on land transport (GPS) 2018 at a glance. 9 May 2018

20 20 REFERENCE B The draft GPS 2018 at a glance... Why do we need a GPS? Where we re at What s next This GPS is one step towards this Government s vision for the land transport system. A second stage GPS. Strategic direction A second stage GPS is likely to be required in order to fully realise Government direction for transport investment. Inclusion of some things in this GPS has not been possible given the time constraints. This is because they rely on other work such as a review of rail, development of a new road safety strategy, and any future recommendations and targets produced by the independent Climate Change Commission. Funding The draft GPS 2018 allocates funding ranges to 12 activity classes. The funds for each class are proposed to: is a safe system, free of death and serious injury Y ET C AC F SA SA ES The Government Policy Statement on land transport (GPS) 2018 helps guide investment in transport by providing a longer term strategic view of how we prioritise things in the transport network, and why. TY KEY strategic priorities nt e ue l Va m r fo The revenue for the Fund is projected to increase from around $3.7 billion in 2018/19 to $4.2 billion in 2027/28 based on forecast levels of fuel excise and road user charge rates. The Fund is supplemented by about $1.5 billion a year of local government transport funding in the form of a local share. S ES S n iro Supporting nstrategic v E priorities ey on m ue l Va ey on m reduces the adverse effects on the climate, local environment and public health nt v En provides increased access to economic and social opportunities, enables transport choice and is resilient DRAFT (FO NOT GOVE R ENGAGEMENT ) 14 Marc RNMENT POLI CY h 2018 A draft GPS 2018 has been released and it transforms the focus of investment for land transport. There are new strategic priorities, and amended objectives and themes demonstrating our commitment to safety, mode neutrality, liveable cities, regional economic development, protecting the environment, and delivering the best possible value for money. Govern Policy Sment on Land tatement Transpo rt 2018/ /2 8 DRAFT DRAFT GOVERN GOVERN MENT POLICY MENT POLICY STATEM STATEM ENT ENT ON LAND TRANSP HAVE YOUR SAY BY 2 MAY. VIEW THE GPS IN DETAIL AND SHARE YOUR THOUGHTS ON THIS DRAFT POLICY ONLINE AT: ORT: 2018/ /2 8 1 Walking and cycling improvements Investment management Local road improvements State highway maintenance Regional improvements Local road maintenance State highway improvements Rapid transit (new activity class) Road policing Transitional rail (new activity class) e m n iro r fo delivers the right infrastructure and services to the right level at the best cost While the GPS provides a national picture of land transport funding, the specific detail of how funding is invested is the responsibility of the NZ Transport Agency. The NZ Transport Agency s investment in the land transport system is implemented through the Fund. The Fund is the main central government funding source for the land transport system. Road safety promotion and demand management CC E AF Funding from the National Land Transport Fund (the Fund) is allocated through the GPS to help achieve the Government s priorities for land transport. Public transport Revenue increases, to support increased investment, through raising fuel taxes are proposed, at a level between 3-4 cents per year for three years. Themes Themes have been included in the GPS to assist understanding of how to effectively deliver on the priorities. The themes influence how the results should be delivered to ensure the best transport solutions for New Zealand are achieved. The themes for GPS 2018 are: a mode-neutral approach to transport planning and investment decisions incorporating technology and innovation into the design and delivery of land transport investment integrating land use and transport planning and delivery We hope to release this in 2019 and will work with the broader transport sector to develop it.

21 21 7. Portfolio Update members will provide a verbal update on their respective portfolios. 9 May 2018