TXDOT PEPS DIVISION UPDATE
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1 TXDOT PEPS DIVISION UPDATE Joseph Jancuska PEPS Dallas Service Center June 25, 2015
2 Objectives 1 Introduction: New PEPS team members 2 HUB/DBE Goals Program-wide coordination 3 DBE Commodity Code for Engineering Services Procurements 4 Federal Safe Harbor Indirect Cost Rate 5 Contracting strategy and planning FY 15 Procurement Events FY 16 Procurement Events 1
3 1 PEPS Leadership Austin Service Center Charles Davidson Dallas Service Center Joseph Jancuska Fort Worth Service Center Norma Glasscock Houston Service Center Gail Morea San Antonio Service Center Kori Rodriguez El Paso Service Center Efrain Esparza Central Service Center Jaime Vela Jr. Note: The Central Service Center services TxDOT divisions and the remaining 19 districts. Division Director Lorena Echeverria de Misi Deputy Division Director Lucio Vasquez Center of Excellence Dan Neal II Business Operations Center Roy Gonzales New Procurement Engineers Bing Wan, Basem Dia, Epi Ruiz, Jr., Jaime Perarez, Tom Benz. 2
4 Objectives 1 Introduction: New PEPS team members 2 HUB/DBE Goals Program-wide coordination 3 DBE Commodity Code for Engineering Services Procurements 4 Federal Safe Harbor Indirect Cost Rate 5 Contracting strategy and planning FY 15 Procurement Events FY 16 Procurement Events 3
5 2 HUB and DBE goals HUB and DBE Goals Funding Source HUB and DBE certifications Approved and set by the Office of Civil Rights Based on opportunities for sub-contracting PEPS can recommend a reasonable goal based on CCIS Standard work categories for procurements Standard ID contracts have goals set on a yearly basis Very specialized contracts can have limited HUB or DBE goals Determines if we use a HUB or DBE goal HUB goals are for state funded contracts Approx. 90% of engineering, surveying, and architectural design contracts are state funded DBE goals for federal funded contracts Contact the Office of Civil Rights Martha Arnold (512) or Martha.Arnold@txdot.gov 4
6 Objectives 1 Introduction: New PEPS team members 2 HUB/DBE Goals Program-wide coordination 3 DBE Commodity Code for Engineering Services Procurements 4 Federal Safe Harbor Indirect Cost Rate 5 Contracting strategy and planning FY 15 Procurement Events FY 16 Procurement Events 5
7 3 DBE Commodity Code for Engineering Services Procurements Federal Procurements Federally Funded Engineering Services Pre-Screen of Statement of Qualifications (SOQ) Very specialized contracts can have limited HUB or DBE goals DBE Verification PEPS Staff will check in TxDOT s Diversity Management System (DMS) to verify that each of the DBE firms are certified in the appropriate subsector identified by the NAICS or commodity code. North Central Regional Certification Agency (NCTRCA) is having data issue and not all certified firms are populated in DMS. HUB and DBE certifications Contact the Office of Civil Rights Martha Arnold (512) or Martha.Arnold@txdot.gov 6
8 Objectives 1 Introduction: New PEPS team members 2 HUB/DBE Goals Program-wide coordination 3 DBE Commodity Code for Engineering Services Procurements 4 Federal Safe Harbor Indirect Cost Rate 5 Contracting strategy and planning FY 15 Procurement Events FY 16 Procurement Events 7
9 Federal Safe Harbor Indirect Cost Rate Pilot program that will expire on June 30, 2016 and only currently tested in 10 states. Should come into effect in all 50 states after next year s expiration date. Pertains to brand new companies who never had an overhead audit done before Pertains to small firms who can t afford an CPA to do their accounting 1. Can Schedule a meeting to meet with TxDOT and get assistance 2. Will receive 110% Indirect Rate (Also known as FAR Rate)
10 Objectives 1 Introduction: New PEPS team members 2 HUB/DBE Goals Program-wide coordination 3 DBE Commodity Code for Engineering Services Procurements 4 Federal Safe Harbor Indirect Cost Rate 5 Contracting strategy and planning FY 15 Procurement Events FY 16 Procurement Events 9
11 4 Contracting strategy and planning Annual (FY) Plan Wave Planning Wave Events (CST Kickoffs) 10
12 FY 15 Procurement Plans FY 15 Wave III Dallas Service Center Two (2) CEI Specific Deliverable - IH 35E - US 75 Fort Worth Service Center Fifteen (15) PS&E Indefinite Deliverable $3 Million/Each FY 15 Wave IV Dallas Service Center Survey Fort Worth Service Center CEI Specific Deliverable IH30 and SH 360 Interchange
13 FY 16 Procurement Plans FY 16 Dallas Service Center Indefinite Deliverable PS&E Indefinite Deliverable Environmental/Schematics SM Wright Fort Worth Service Center Indefinite Deliverable CEI Indefinite Deliverable Environmental/Schematics
14 4 Contracting strategy based on annual procurement plan (NOTES) New contracting strategy Proactively foresees need Solicitations posted in pre-planned events Ready-to-use inventory of contracts Procurements completed in days Future projects mapped out Ability to accommodate unplanned projects 13
15 5 Q & As Questions? 14
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