CITY OF CAMPBELL RIVER COUNCIL AGENDA

Transcription

1 CITY OF CAMPBELL RIVER COUNCIL AGENDA Page REGULAR COUNCIL MEETING, TUESDAY, OCTOBER 5, 2010 at 7:30 p.m. in the City Hall Council Chambers (Main Level), 301 St. Ann s Road, Campbell River, BC. The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department. 1. COUNCIL IN-CAMERA MEETING (6:30 p.m.) Resolution to move In-Camera THAT Council move In-Camera under the authority of Section 90 (1) (g) (k) of the Community Charter. 1.2 NOTE: Issues discussed In-Camera are not open to the public. 2. COUNCIL OPEN MEETING 3. APPROVAL OF THE AGENDA 3.1 Approval/modification of the Agenda. THAT the Agenda be approved. 4. DELEGATIONS/PRESENTATIONS 4.1 Jim Harris, Chair of the Community Partnership Commission, regarding Permissive Tax Exemptions. [See Item 9.1.] Ron Bronstein, Regional Director of Southwest Region, Mining and Minerals Division of the Ministry of Energy, Mines and Petroleum Resources (MEMPR) and Ed Taje, Senior Mines Inspector of MEMPR presentation regarding the Hillsborough Resources Quinsam Coal Corporation Mine Permit (C-172) Amendment. 4.3 Richard Hamilton, President of Greenways Land Trust presentation regarding an update on the organization. [See Item 7.1] 5. STRATEGIC COMMITTEE RECOMMENDATIONS FOR COUNCIL CONSIDERATION September 21, 2010 Strategic Committee Minutes. THAT the September 21, 2010 Strategic Committee Minutes be adopted. Page 1 of 171

2 Regular Council Agenda - Tuesday, October 5, 2010 Page 5. STRATEGIC COMMITTEE RECOMMENDATIONS FOR COUNCIL CONSIDERATION 5.2 Strategic Committee Meeting discussion on format and topics 6. STAFF REPORTS THAT the discussion on the format and topics for Strategic Committee meetings be referred to the next Strategic Committee meeting FACILITIES AND SUPPLY MANAGEMENT General Manager Facilities and Supply Management and General Manager of Operations' September 29, 2010 report regarding Contract No Airport Runway Extension Change Order. THAT Council approve the award of a change order to Contract No Airport Runway Extension Project, to the General Contractor, Wacor Holdings Ltd. of Campbell River, BC at a budget value of $1.2M (GST/HST excluded) for the supply and installation of the Field Electrical Centre LEGISLATIVE AND PROTECTIVE SERVICES Legislative and Protective Services General Manager's September 29, 2010 report regarding McIvor Lake Road Local Area Service Proposal. THAT the request for the City to participate in the costs to pave the extension of McIvor Lake Road be referred to the 2011 Budget as a Service Level Change request OPERATIONS General Manager of Operation's September 27, 2010 report regarding the Snow and Ice Management Policy. THAT Council approve the attached Snow and Ice Management Policy General Manager Facilities and Supply Management and General Manager of Operations' September 27, 2010 report regarding RFP th Avenue local improvement project. THAT Council approve the award of RFP No th Avenue local improvement project to Highland Engineering and Survey of Campbell River, BC at $245,918 (HST excluded). Page 2 of 171

3 Regular Council Agenda - Tuesday, October 5, 2010 Page 6.3. OPERATIONS General Manager of Operation's September 29, 2010 report regarding the water utility rate adjustment. THAT Council approve the recommended water utility rate structure as shown on page one of the General Manager of Operation's September 29, 2010 report entitled "Water Utility Rate Adjustment"; 7. CORRESPONDENCE AND THAT Council direct staff to prepare the necessary bylaw for implementation of the new rate structure for January 1, 2011; AND THAT subject to Council approval of the recommended water utility rate structure, the Campbell River Water Specified Area AB Parcel Tax Bylaw No. 1185, 1981 be repealed September 7, 2010 correspondence from Richard Hamilton, President of Greenways Land Trust. THAT the September 7, 2010 correspondence from Richard Hamilton regarding an update on the Greenways Land Trust, be received. 7.2 September 24, 2010 correspondence from Gary Gould, Vice President of Hillsborough Resources Limited requesting permission to extend the length of his company's upcoming presentation beyond the 10 minute maximum. Background: Representatives from Hillsborough Resources and the Quinsam Coal Mine are scheduled to provide Council with an update on the company's application to expand its mining operations on Tuesday, October 19th. Mr. Gould is aware that Council's Procedure Bylaw limits delegations to 10 minutes "unless a longer period is agreed to by majority vote of those members present." Mr. Gould has indicated to staff that his company would need 30 minutes to present to Council. 8. MAYOR/COUNCIL REPORTS 9. COMMISSION/COMMITTEE REPORTS Community Partnership Commission's September 27, 2010 report regarding Permissive Tax Exemptions. THAT Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 (General) be given first three readings; Page 3 of 171

4 Regular Council Agenda - Tuesday, October 5, 2010 Page 9. COMMISSION/COMMITTEE REPORTS AND THAT Permissive Exemption from Taxation Amendment Bylaw No. 3437, 2010 (Churches) be given first three readings. 9.2 Vancouver Island Library Board update. THAT Councillor Mennie's October 5, 2010 report regarding the Vancouver Island Library Board update be received. 10. MINUTES September 21, 2010 Regular Council Minutes. THAT the September 21, 2010 Regular Council Minutes be adopted. 11. OTHER MINUTES 12. UNFINISHED BUSINESS 13. NEW BUSINESS 14. INFORMATION 15. LATE ITEMS SUBMITTED AT THE MEETING Questions submitted by Campbell River Estuary Protection Group for the Ministry of Energy and Mines regarding the Quinsam Coal Mine Permit Amendment. 16. ADJOURNMENT 16.1 Adjournment THAT the meeting adjourn. Page 4 of 171

5 Protocol for Conducting Meetings at the City of Campbell River Participants should attend all meetings having completed necessary preparation and be prepared to spend sufficient time and energy to deal with matters at hand. If applicable, agendas will be amended then adopted or approved by the meeting participants at the commencement of the meeting. Information is to be kept confidential, as required All individuals participating in meetings will be treated with dignity, honouring their uniqueness and value. There will be no tolerance for discrimination in any form. Participants must deal with each other in an open, honest and respectful fashion; All participants have the responsibility to contribute and to conduct business in an inclusive manner. Participants will respect the views of others and allow others the opportunity to speak without interruption (private conversations are not to be conducted during the meeting) Communication in meetings will be clear, timely, concise, to the topic and avoid inappropriate language and references to personalities The emphasis of all discussions will be on understanding the problem, not on assigning blame Comments and discussions need to address issues, not personalities Discussion should be kept on target, if there are other matters to raise, participants will wait until the item under discussion has been fully discussed and resolved. Participants will not exercise undue authority, influence or pressure on decisions; Participants will be forthright with others in the group about issues or frustrations and conflict between participants shall be dealt with in a rational, timely manner - if there must be criticism, participants will make it constructive Discussion will focus on the issues over which the group of participants has control. Participants should seek consensus. This document has been approved by Council and will be reviewed annually for content and applicability. Page 5 of 171

6 Environmental Assessment Office (EAO) Manages the BC Environmental Assessment (EA) process Makes recommendations to Ministers on EA Certificate Page 6 of 171

7 Key Review Participants Page 7 of 171

8 Purpose of Environmental Assessment Address a project s potential environmental, health, social, heritage & economic effects Identify significant ways to prevent, minimize or avoid adverse effects Ensure appropriate terms and conditions in an Environmental Assessment Certificate Page 8 of 171

9 Reviewable Projects Projects that meet or exceed threshold triggers Projects identified by the Minister of Environment Projects accepted for review at a proponent s request Page 9 of 171 ****Proponents can request concurrent EA and Permitting process

10 EA Pre-Application Stage No Timelines Project Confirmed as Reviewable Under BCEAA EAO issues Procedural Requirements* Information Requirements developed for Certificate Application Review of Information Requirements Page 10 of 171 Information Requirement Approved* Application Document Prepared

11 30 Days 180 Days 45 Days Page 11 of 171 EA Application Review Stage Application Submitted and Screened for Consistency with Requirements* Application Receives Formal Public, Agency & First Nations Review & Comment* EAO Prepares Draft Assessment Report for Technical Review* Submission of Assessment Report & Recommendations to Ministers Ministers Decision on EA Certificate Additional Permits and Approvals Provincial Agency approvals issued Provincial after agency EA Certificate permits issued after EA Certificate decision Proponent may may request request concurrent review of of required provincial Provincial agency permits Permits Provincial agencies use EA to satisfy Provincial their technical agencies and use public EA to review satisfy their requirements technical and public review requirements Permit decisions must be made within Permit 60 decisions days of must an Environmental be made within Certificate 60 days decision of Environmental Certificate decision

12 New Mine EA Thresholds for Coal Mines > tonnes per year of clean coal, or raw coal, or both combined. Mine Modification Existing operation has a production capacity of at least tonnes per year of clean coal or raw coal or both combined; and Modification will result in either of the following: an area of 750 hectares, or at least 50% of the area of land previously permitted for disturbance at the existing mine Page 12 of 171

13 Mining Regulation in BC Mines Act (1996) Health, Safety and Reclamation Code for Mines in BC (2008) HSR Code Page 13 of 171

14 MEMPR Responsible for energy, mineral and petroleum resources. Mining and Minerals Division lead for regulation and development of mines in B.C. Mining in B.C. is governed by Federal and Provincial legislation. Page 14 of 171

15 Regional Mine Development Review Committees Authority (Mines Act Sec. 9 and HSRC Sec ) Purpose - to review applications and make recommendations to CIM within 60 days Regional Director chairs the committee Page 15 of 171

16 Mine Permitting Public Review Process 30-day notification in local papers and BC Gazette Technical reports and Application available to public Written responses to Proponent and CIM Page 16 of 171 Public meetings Held by Proponent

17 RMDRC Key Members Provincial Government (MoE, MFR, MAL) Federal Government (EC, DFO, TC) Local Government Local First Nations Proponent (with specialists) Page 17 of 171 Stakeholders (can make presentations upon invitation from committee)

18 Mine Permit Approves the: Health and Safety plan Mining plan Protection of land and watercourses Page 18 of 171 Reclamation plan Financial Security

19 Operating Mines Mines Inspectors and technical specialists are responsible for: Monitoring through routine inspections all mining activity for conformity with the Mines Act, HSR Code and applicable conditions as determined in the MA permit Auditing health and safety compliance and programs Environmental monitoring and annual reporting Page 19 of 171

20 Discharge Permit Approved by the Ministry of Environment for: Page 20 of 171 Discharge quantity and period Discharge quality Authorized water treatment works Discharge and receiving environment monitoring and reporting requirements

21 Environmental Technical Review Committee Formed following the 1983 Public Inquiry Reviews annual monitoring data, identifies issues and changes to monitoring program Recommendations to MoE - EP Regional Manager MoE holds annual public meeting with interested members of the public MEMPR. DFO, EC, City of Campbell River are members chair is MoE Page 21 of 171

22 Page 22 of 171

23 Greenways Land Trust the green legacy Page 23 of 171 Presented by Richard Hamilton, President and Erin Nowak, Operations Manager

24 Greenways Land Trust Mission and goals Volunteer support Community involvement Stewardship roles Past and current projects Future status Page 24 of 171 Enhancing natural spaces for wildlife and people

25 Our Mission To enhance the community through the creation and management of greenways networks based on principles of land and stream stewardship. Page 25 of 171 Enhancing natural spaces for wildlife and people

26 The Goals of the Organization To work with the City, community stewardship groups, and landowners to plan and develop a greenways network. To act as a stewardship resource centre. To accept and/or manage environmentally sensitive areas. Page 26 of 171 Enhancing natural spaces for wildlife and people

27 Greenways Land Trust Flow Chart Project Partners 2009 Department of Fisheries and Oceans City of Campbell River Trees for Tomorrow Coastal Community Credit Union ShoreRunners Campbell River Community Foundation RBC Blue Water Grant Community Development Trust Human Resources and Skills Development Canada Youth Eco Action Internship Program SRD Area D BC Gaming Association Donors and Sponsors Public Education/awareness Greenspace enhancement Project benefits Committees In 2009, GLT was a member or attended regular meetings of 12 committees to represent the communities environmental interests. Greenways Land Trust Stewardship Resource Centre Community Outreach Programming Project partnerships Umbrella organization for streamkeepers, members/volunteers NOTE: 12 Committees: GLT monthly Board Meeting Willow Creek Watershed Society Beaver Lodge Forest Lands Committee Environmental Advisory Committee Development Advisory Committee Spirit of BC Committee Stewardship Council Elk Falls Community Advisory Committee Communities in Bloom Campbell River Environmental Committee John Hart Recreation Advisory Committee Campbell River Salmon Foundation Committee City of CR Current project partner (Haig Brown Kids Camp, Haig-Brown Property maintenance agreement, UFMP and Greenways Loop) Development Permit Review Future projects Page 27 of 171 Streamkeepers Members of GLT GLT Board of Directors Urban Streamkeeping activities Volunteers Community outreach events Greenspace enhancement (planting and trail maintenance)

28 Volunteer Support In 2009, GLT had 65 members and managed over 150 volunteers that donated: over 470 hours in the community 375 hours to the Beaver Lodge Forest Land 75 hours to the Haig-Brown Property For a total of 920 hours in 2009 Page 28 of 171 Beaver Lodge Stewards 2010

29 Page 29 of 171 Community Involvement In sponsors GLT Board of Directors, staff and active members represented the community on over 12 committees including the Development and Environmental Advisory Committees. Comment on City 2010 Broom Bash sponsored by Tim Hortons Development Permit Applications in areas with sensitive water features.

30 Stewardship Roles In 2006, GLT signed an official stewardship agreement with the local BC Forest Service for the Beaver Lodge Forest Lands. In 2006, GLT became stewards of the Haig-Brown Heritage Property. Page 30 of 171 Volunteers in the BLFL de-activating unauthorized trails

31 Projects in 2009 GLT was involved with 10 funded projects. GLT attended or hosted 16 public events, where GLT engaged the public about the value of urban greenspaces. GLT hosted 5 guided interpretive walks. Page 31 of 171 Local author and naturalist Christine Scott volunteering for GLT as a interpretive guide on the Quinsam River

32 Eleventh Annual Broom Bash In 2010 over 100 local residents contributed 200 volunteers hours to bash broom at the BMX track bordering Nunns Creek. Proudly sponsored by Tim Hortons. Page 32 of 171 Volunteers Broom Bashing!

33 Community Cleanup In 2009, GLT and Tim Hortons hosted the first annual Community Cleanup. Over 100 volunteers donated 180 hours to clean up our downtown. Page 33 of 171

34 Haig-Brown Kids Camp Page 34 of 171 GLT helps fund this annual kids camp and provides interpretive programming in partnership with City Parks, Recreation and Culture. Camper s Learn to Fish Program

35 Restoration projects Page 35 of 171 GLT participates in restoring natural areas through invasive plant control, tree planting and education. Volunteers planting trees to expand the riparian buffer on Kingfisher Creek

36 Stream Enhancement GLT works with local streamkeepers to enhance urban streams. Page 36 of 171 Nunns Creek Stewards Coho Smolt release 2010

37 2010 New Projects Greenways Loop: Jubilee Connector Stage 1 Urban Forest Management Plan Laughing Willow Community Garden 2011 Community Streamkeepers Workshop Page 37 of 171

38 Page 38 of 171 Greenways Loop The City of Campbell River appointed GLT as project manager for completion of the Greenways Loop in December, The City has allocated staff time as in-kind support of the Greenways Loop Jubilee extension. The City s projected Parks Budget allocated $1.6 million for the completion of the Greenways Loop.

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40 Greenways Loop In-Kind Support Greenways: staff time, including Ecokids internship and Service Canada Summer Jobs (CSJ) position. City of Campbell River: staff time. Maritime Pacific Engineering. Adjacent developers: surveying, materials and equipment. Page 40 of 171

41 Greenways Loop Financial Support Job Opportunities Program(JOP). Campbell River Community Foundation. Island Coastal Economic Trust. Page 41 of 171 Campbell River Community Foundation cheque presentation

42 Urban Forest Management Plan Page 42 of 171 GLT is working with the City of Campbell River to develop and implement a UFMP. The Community has sent a strong message that the urban forest is important for liveability, ecosystem services and in order to combat climate change. Project completion Fall 2011 Spring 2012 Currently GLT is working in partnership with the City to secure Beaver Lodge Forest Lands funding.

43 Laughing Willow Community Garden Page 43 of 171 Local residents of Simms Road have enlisted GLT s help to create a community garden in Simms Park GLT will provide funding support GLT will act as administrators GLT may hold a License of Occupation on the property A group of interested local residents will operate the community garden

44 Community Steward Workshop 2011 Page 44 of 171 In 2011, Campbell River stewards will host a weekend workshop for provincial volunteers to learn new information on streamkeeping strategies and focus on their contribution to the Pacific Fishery. Highlights Campbell River s streamkeeping projects. 250 volunteers from across the province will attend. Fall fish fence count on Simms Ck

45 GLT s Role in 2011 Stewards Workshop GLT members are on the workshop committee along with other volunteers and DFO. GLT Operations Manager is the lead organizer of the workshop, and are responsible for bookkeeping and administrative tasks. Page 45 of , Maple Ridge SEP Workshop host and workshops

46 The Future of GLT Page 46 of 171 Many non-profits like GLT have difficulty funding the administrative aspects of project facilitation. GLT s administrative capacity is presently funded through Ministry of Housing and Social Development, Gaming and Enforcement Branch. GLT holds a three year Bingo Affiliation with the Campbell River Bingo Palace expiring in Aug 2011 and funding administrative capacity until Aug 2012.

47 Page 47 of 171 GLT Staff The Bingo Affiliation grant is the sole source of funding for our part-time Operations Manager and for our parttime bookkeeper. GLT s Operations Manager is responsible for the daily operation of the office, funding applications, volunteer coordination, project facilitation and management, as well as reporting to the Board of Directors. Without additional funding for administration, GLT will not be able to maintain or improve its current level of project activity.

48 GLT Vision Page 48 of 171 To develop community projects in partnership with the City of Campbell River. To focus projects on enhancing greenways networks and features. GLT requests Council to consider our organization a service for the community and consider our upcoming application for Community Partnership Grant Category 1 fee for service, in Jan 2011.

49 Website: Phone: Page 49 of 171

50 CITY OF CAMPBELL RIVER SPECIAL STRATEGIC COMMITTEE MINUTES SPECIAL STRATEGIC COMMITTEE MEETING, TUESDAY, SEPTEMBER 21, 2010 at 6:00 p.m. in the City Hall Committee Room, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: R. Grant (arrived at 7:15 p.m.), R. Mennie, C. Moglove, Z. Stewart, D. Morris -General Manager, Facilities and Supply Management; L. Ciarniello - Interim General Manager, Corporate Services; R. Neufeld - General Manager, Operations; W.T. Halstead - General Manager, Legislative and Protective Services/City Clerk; T. Bate - Administrative Assistant. 1. APPROVAL OF THE AGENDA Approval/modification of the Agenda. sc Moglove/Grant THAT the Agenda be approved. CARRIED 2. UNFINISHED BUSINESS 2.1 UBCM Meetings W. T. Halstead explained that when staff attempted to arrange the meetings with the Ministers, as per Council's direction, they were informed that many Ministers were no longer available. Staff is hopeful that meetings will come available with the Ministers of Health, Advanced Education & Labour Market Development, and Energy, Mines & Petroleum Resources. Mr. Halstead suggested that Council focus on their highest priorities for meeting with Ministry staff and direct staff to seek meetings with the Ministers in Victoria at a later date. Page 50 of 171

51 Strategic Committee Meeting Minutes - Tuesday, September 21, 2010 Council discussed the schedule of meetings and agreed to amend the scheduled meetings as follows: Cancel meetings with: James Mack - Ministry of Environment; Lynn Bailey - Ministry of Environment; Kathy Chopik - Ministry of Forests & Range; Tracey Thompson - Ministry of Community & Rural Development; Talitha Soldera - Ministry of Community & Rural Development; Les MacLaren - Ministry of Energy, Mines & Petroleum Resources; Dave Petersen - Ministry of Forests & Range. Council agreed to the following scheduled meetings: Ministry of Health Staff - unless an appointment with the Minister is available; Minister of Advanced Education & Labour Market - if available; Greg Goodwin and Tom Jensen - Ministry of Community & Rural Development; Sarah Fraser - Ministry of Community & Rural Development, with a request to change the topic to Community First Agreements and to have Tom Jensen attend this meeting; Andrea Henning - Ministry of Tourism, Culture and the Arts; John Cavanagh, Energy, Mines and Petroleum Resources - Council will make a decision whether to keep this meeting after hearing the Delegations on the Quinsam Coal Proposed Expansion later in the evening during the Regular Council meeting. sc Moglove/Stewart THAT staff be directed to change the scheduled UBCM meetings as discussed at the September 21, 2010 Strategic Committee meeting. CARRIED It was agreed that a Councillor take the lead for each UBCM meeting and prepare a report to distribute to all of Council as follows: Ministry of Health - Councillor Moglove; Ministry of Advanced Education - Councillor Adams; Ministry of Energy, Mines & Petroleum Resources - Mayor Cornfield; Ministry of Community & Rural Development - Councillor Stewart/Adams - Asia Pacific Initiative; Ministry of Community & Rural Development Mayor Cornfield - Community First Agreements; Page 51 of 171

52 Strategic Committee Meeting Minutes - Tuesday, September 21, 2010 Ministry of Tourism, Culture and the Arts - Councillor Adams. Council reviewed the UBCM brochure. Councillor Grant suggested that as an addition to the brochure Council express their appreciation to the Ministers at UBCM for the funding assistance Campbell River has received. sc Moglove/Mennie THAT Council approve the 2010 UBCM brochure. CARRIED 2.2 UBCM Resolutions Council reviewed the City's two resolutions that were submitted to UBCM concerning the cost of the RCMP's Major Criminal Investigation Costs and amendments to the Canadian Environmental Assessment Act. 2.3 Strategic Committee Meeting On September 14, 2010 Council requested that the format and topics for Strategic Committee meetings be referred to the September 21, 2010 Strategic Committee meeting. Suggested topics from previous discussions: UBCM strategy session; financial planning - the City's financial future; Strategic Plan; Council portfolios/assignments/etc.; 2011 budget process; hospital; economic development ; communications (both external and internal); providing community groups with the opportunity to attend Council meetings to educate Council on their community initiatives; Strategic Parks Plan Upgrade - SLCR. sc Moglove/Stewart THAT the discussion on the format and topics for Strategic Committee meetings be referred to the next Strategic Committee meeting. CARRIED Page 52 of 171

53 Strategic Committee Meeting Minutes - Tuesday, September 21, MAYOR/COUNCIL REPORTS 4. ADDENDA ITEMS 5. ADJOURNMENT 5.1 Adjournment sc Stewart/Moglove THAT the meeting adjourn. The meeting adjourned at 7:28 p.m. CARRIED Mayor, C. Cornfield, CHAIR W. T. Halstead, CITY CLERK Page 53 of 171

54 File: TO: City Manager FROM: GM, Facilities and Supply Management GM, Operations DATE: September 29, 2010 SUBJECT: Contract No. 621 Airport Runway Extension Change Order Recommendation: That Council approve the award of a Change Order to Contract No. 621 Airport Runway Extension Project - to the General Contractor, Wacor Holdings Ltd. of Campbell River BC, at a budget value of $1.2M (GST/HST excluded) for the supply and installation of the Field Electrical Centre. Council Policy: The City s Purchasing Policy states that purchases for goods and services in excess of $100,000 require the approval of Council. The current Purchasing Policy is silent on cases where the City may wish to direct award, rather, section 6.6 Award of Contract/Vendor Selection states that we buy on the open market giving suppliers an opportunity to quote or tender. Further, the City is subject to the provisions of the Agreement on Internal Trade (AIT) and the Trade, Investment, and Labour Mobility Agreement (TILMA). The provisions of the TILMA are applicable on acquisitions for goods and services over $75,000 and construction over $200,000. In addition, both agreements require that local governments must ensure their acquisition processes are fair, competitive, efficient, effective, non-discriminatory, transparent, and be posted on an electronic tendering system. Notable exceptions for Sole Supplier Procurement or direct award are shown on APPENDIX D to the AIT, which includes: (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists; Background: At its June 22, 2010 meeting Council passed the following resolution in support of the Project Delivery Model presented for the Airport Runway Project: THAT Council approve the award of Tender No.621 Airport Runway Extension Project to the lowest Tenderer, Wacor Holdings Ltd. of Campbell River BC, at $2,014,242 (GST/HST excluded) Page 54 of 171 Page 1 of 3

55 The Project Delivery Model approved included the overall project scope being delivered under three distinct work packages to be supplied under separate contracts and described as: 1. Airport Runway Extension 2. Airport Terminal Building Upgrades 3. Field Electrical Centre For work package no. 1 listed above as Airport Runway Extension, work commenced under Contract No. 621 on July 11, 2010 and has progressed on schedule and on budget with all key milestones to date having been met. The efforts of the design consultant team have since been focussed on completing the necessary design and scope definition for the remaining work. As part of the completion of the detailed design engineering undertaken to finalize scope for item 3 above, the design consulting team has been involved in extensive dialogue with the supply industry in an effort to establish anticipated delivery timelines related to the complex and specialty nature of the Field Electrical Centre. As part of this investigation, it has been determined that the sourcing and securing of the Field Electrical Centre is now a critical path item relative to the overall project schedule due to the limited availability of qualified suppliers and the duration required to source and pre-assemble the necessary structure and components all of which is required to be in place prior to March 31, 2011 so as to maintain compliance with the project Funding Agreements. Discussion: The design consulting team led by EBA Engineering Consultants have determined that due to the specialty nature of the Field Electrical Centre, there is only one Canadian based supplier capable of delivering the necessary components integrated into the necessary structure supplied as a stand alone unit. The duration to source and secure a system meeting the requirements of the Campbell River Airport Expansion Project has also been estimated to be of a length of time that will require the production capacity be secured, by way of confirmed order no later than mid October 2010 in order that delivery can be achieved by March 1, This will allow 4 weeks to complete the installation of the Field Electrical Centre so as to be in compliance with the funding agreements. As a result of the unique nature of the Field Electrical Centre and the requirement to process an order as soon as is possible, the project team has explored the option of having the General Contractor currently working on site undertake the supply and installation of the Field Electrical Centre as a Change to their current contract. The General Contractor has confirmed that they have the required capacity to source and secure the necessary components through the supplier identified by the engineering consulting team and that their electrical sub contractor, currently working on the Airport Runway lighting system upgrades as part of the current contract, is qualified and has necessary capacity required to deliver the Field Electrical Centre within the existing project constraints. The value of the Change Order is currently budgeted at $1.2M and is accounted for within the overall project budget. Conclusion The Airport Runway Expansion project is required to be completed within the constraints imposed by the funding agreements. These constraints coupled with the opportunity for supply of a ready made facility, capable of meeting the necessary specifications of the Field Electrical Centre, being limited to a single Canadian supplier substantiates the City in Sole Sourcing this work to the General Contractor by way of item b. of Appendix D of the Agreement on Internal Trade (AIT). Communications: Subject to Council approval, Staff will issue a Change Order to the General Contractor, Wacor Holdings Ltd for the supply and installation of the Field Electrical Centre. Page 55 of 171 Page 2 of 3

56 Report prepared by: Jason Hartley, P.Eng. Capital Works Manager Reviewed and endorsed by: Reviewed and endorsed by: David G. Morris, C.P.P., C.P.M., FBCIPMAC GM, Facilities and Supply Management Ronald G. Neufeld, P.Eng GM, Operations Page 56 of 171 Page 3 of 3

57 City of Campbell River REPORT TO COUNCIL Legislative and Protective Services File No.: TO: FROM: DATE: SUBJECT: City Manager Legislative & Protective Services General Manager September 29, 2010 Mcivor Lake Road Local Area Service Proposal Recommendation: That the request for the City to participate in the costs to pave the extension of Mcivor Lake Road be referred to the 2011 Budget as a Service Level Change request. Background: Mcivor Lake road is paved to about the entrance to the beach parking. The road then turns to gravel and serves 7 private properties and BC Hydro. Staff are in discussions with several owners of land at the end of Mcivor Lake Road to upgrade the gravel to pavement with the costs to be paid by the owners as a Local Area Service tax. We are at the stage of preparing an owner initiated petition to authorize the project and approve the borrowing. The project costs would be recovered by a parcel tax against the benefiting properties. This has resulted in a request that the City share 25% of the capital costs. The estimated costs of this project are $65,000 which would set the City contribution at $16,250. The owners share would be recovered by an annual parcel tax. I have consulted the Transportation Manager regarding future costs savings to the City if this road is paved. Mr. Hadfield advises "that there could be a long term cost savings due to reducing requirements for grading this roadway. Based on the city's contribution, the payback in savings could be realized over 5 to 10 years. The City would still have an ongoing responsibility for regular maintenance, crack-filling, future potholes, and winter services." As this project will be of primary benefit to 7 property owners staff propose that it be done on a cost plus basis that will result in the benefitting owners paying the full cost. The other options would be for the City to pay a large portion of the cost based on the general use of roads by all taxpayers. That is not the case for this road as it benefits 7 properties and BC Hydro. BC Hydro is tax exempt. The owners are pursuing a contribution from BC Hydro. Page 57 of 171 Ref: G:ILegislative SeNiceslClerk and Deputy CierklReporfsl201 OIMclcvor Lake Road Local Service Area.doc Page 1 of

58 Council must be aware that paving this road will result in the City taking on the obligation to maintain that level of service in the future. In the early years this will result in reduced maintenance however there will still be the expectation of seasonal services such as snow plowing and possibly sweeping. These are services currently provided; however, they would be extended to a longer roadway. If approved this could be a 2011 project. Committing to cost sharing doesn't assure that the project will be approved. It will reduce the costs to the benefitting owners but the ultimate approval will still require a majority vote of the owners having a majority of the assessed value of land and improvements. Council must then adopt a Bylaw authorizing the work and establishing the Parcel Tax. Options 1. As per the recommendation. 2. Approve the project as 100% City funded. This option is not recommended as this road is of very limited benefit to the City as a whole. We may not borrow for a project of this cost. If borrowing was required and any portion of the debt was to be paid other than the benefitting owners this would need to be the subject of an Alternate Approval Process. Communications: The applicants will be advised of Council's decision. Respectfully;submitted, I I W.T. Halstead General Manager, Legislative and Protective Services Page 58 of 171 Ref: G:ILegislative ServiceslClerk and Deputy ClerklReportsl2010lMclcvor Lake Road Local Service Area. doc Page 2 0

59 of Campbell River BC Hydro PARKCR CROWN Information shown on this map is compiled from numerous sources and may not be complete or accurate. The District of Campbell River is not responsible for any errors or omissions in this map. ~ N Scale: 1 :10000 Date: 30-Sep-2010 Projection: UTM Zone 10 Datum: NAD 83 Page 59 of 171

60 REPORT TO COUNCIL File: TO: City Manager FROM: General Manager, Operations DATE: September 27, 2010 SUBJECT: Snow and Ice Management Policy Recommendation: THAT Council approve the attached Snow and Ice Management Policy. Council Policy: This Policy deals with a number of areas within Council s Corporate Strategic Plan 1) Planning for reduced revenue provides a fiscally responsible approach to an operational program that varies depending on weather conditions 2) Works towards a reduction in greenhouse gas emissions of the fleet winter maintenance will be controlled by a Policy that will see a systematic approach to use of the City s snow removal equipment 3) Working towards protection of watersheds with the use of Best Practices and the reduction of deicing agents and application rates where possible 4) Development of improved communications development of a public notification plan related to the Policy and the new levels of service Background: The City has had a number of procedures in place over the past number of years to deal with snow and ice issues related to providing the community continued safe use of the streets, sidewalks and facility s during the winter months. In the past, the goal of the public works service was to place all required equipment out to deal with events and possibly delay other activities once the snow started to fall or when there were ice issues. Along with these procedures the public had the expectations of past service levels to provide black pavement surfaces throughout the community. This provided an exceptional level of service, but was very costly to provide. This also provided a service level that one may consider expensive and excessive. Discussion: The proposed Policy and supporting procedures provide for a performance based management system. The goal of the Policy is to find and establish an acceptable balance between the community s transportation and safety needs; and keeping financial control over the process. This balance will vary based on the conditions experienced on a daily basis and will focus the City s resources to the key infrastructure priority areas. This will insure that emergency services can be maintained, vehicles have access to the major road systems, and transit operations can be maintained to provide other options for travel. It will also focus on the allocation and dedication of the resources needed to maintain these roads to a safe and accessible manor. In order to match resources, safety and financial control; the general appearance of the service provided may be different than that of the past. The performance criteria will be based on a priority system. This system will focus on the main roadways (arterial and collectors), Page 60 of 171 Page 1 of 2

61 emergency access and transit routes, and the ability for the public to have reasonable access to these roadways. The focus will be to open up these routes in the event of a snowfall and maintain them. This maintenance may not see the black asphalt service level of the past, but one that will provide safe passage to most vehicles. Regular inspection, reviewing forecasts and a proactive approach to insuring preventive steps are taken will realize a good level of service throughout the community. In order to insure financial responsibility for this service, operations will be limited to normal operating hours unless after hours or overtime is approved by the Transportation Manager or General Manager of Operations. Options: 1. Approve the attached Policy as presented; 2. Direct staff to modify the attached Policy; 3. Take no action and continue to respond to snow and ice conditions based on past practices. Staff are recommending option 1. Conclusion: The goal of this new Policy is to continue to provide safe travel around most areas of the community and maintain the services outlined in the policy. As conditions change and more attention is required, the City will respond according to the service levels outlined in this Policy. Communications: Subject to Council approval, staff will provide the Policy information to the public through the City s website; and will provide general information in the form of press releases over the coming months and newspaper ads. Prepared by: Reviewed by: Drew Hadfield, AScT Transportation Manager Jim Corcoran Roads Supervisor Reviewed and Endorsed by: Ronald G. Neufeld, P.Eng. GM, Operations Page 61 of 171 Page 2 of 2

62 Snow and Ice Management on Winter Roads and Sidewalks SNOW and ICE MANAGEMENT POLICY Purpose: The purpose of the Snow and Ice Management Policy is to: establish an acceptable balance between the community s transportation and safety needs and its financial capacity; ensure that City transportation infrastructure is managed appropriately during snow and ice conditions; Provide consistency in provision of different levels of service throughout the community; Scope: The Snow and Ice Management Policy applies to the City s roads, sidewalks, parking lots and maintained trail networks, as defined in the City s Official Community Plan. Snow and ice management along provincial highways is managed in accordance with provincial direction/policy. Priority levels are established to insure that emergency response routes are maintained, transit services can continue, the public has reasonable access to arterial and collector roadways throughout the community; and to mitigate or reduce hazards to the community. Definitions: Anti-icing: Deicing: Minor Strom: Major Storm: Pre-wetting: Snow Plowing: Driving Lane: is the application of a chemical or other agent to prevent or reduce the opportunity for precipitation or frost to bond to the road surface is the application of a deicer to the top of the snow, frost or iced surface to promote melting of the snow, frost or ice a storm that produces less than 15 cm of snow in one continuous event (start to finish as reported by Environment Canada) a storm that produces more than 15 cm of snow in one continuous event (start to finish as reported by Environment Canada) the application of a liquid deicer into the sand or salt at time of application the use of equipment to move or remove snow from accumulating on the roadway surfaces is the asphalt surface from the road centerline, the width of the marked lane (multi lane roadways) or equivalent of a lane width on a two lane roadway. (Traveled lanes on multi lane roadways or those with marked bike lane would be addressed as per the policy and procedures outlined below) Page 62 of 171 \\It100s01\op\Council Material\2010\Oct 5\Snow and Ice Management Policy 2010.docx Page 1 of 4

63 Highways: Arterial Roadways: Inland Highway 19 and Highway 19A (from the entrance to BC Ferries to the connection to highway 19), Jubilee Parkway and Highway 28 are the responsibility of the Province Major roadways within the community generally connecting the north and south portions of the community. They include, but are not limited to Dogwood, Alder, Island Highway (19A), Hilchey and Petersen (as identified in the OCP) Collector Roadways Roadways that connect to the main arterial roadways. They include but are not limited to Erikson, Evergreen, McPhedran, 6 th & 7 th Ave., Pinecrest (as identified in the OCP) Local Roadways The remainder of the roadways within the community that feed into the collector roadways. These do not include lanes or private property (strata s, etc) (as identified in the OCP) Commercial / Downtown Core Areas as identified in the OCP as commercial in designation and the areas in and around Shoppers Row Public Parking areas Parking lots or areas owned and maintained by the City, and may include parking lots for City parks or facilities. Transit Routes Those route on which BC transit operates regularly scheduled transit service that may change at times with schedule adjustments, etc. These routes do not include areas serviced by custom transit (handy dart) services Snow and Ice Management Procedures: This refers to the procedural guidelines established to evaluate and undertake the appropriate actions to carry out the operations related to the Snow and Ice Management Policy. These procedures are to be reviewed yearly and amended as required to reflect best management practices. Priority: First Priority shall be given to the City s arterial road network; and any designated emergency routes and facilities. The objective is to insure passable driving lanes along the major road networks and to emergency service providers. Secondary Priority shall be given to snow and ice management along collector roads, transit routes and most commercial areas which may include select public parking facilities. The objective is to provide passable driving lanes along collector roadways that connect local roads to the arterial road network. This will also provide access to transit services within the community and to most commercial areas. School zones that are not on arterial or collector roadways will be included in this level of service wherever practical. Page 63 of 171 Page 2 of 4

64 Third Priority for snow and ice management will be along local roads and responses to sitespecific hazards. The objective is to provide passable driving lanes from the local roadways to the collector road network. Site specific locations/hazards may receive more timely service based on the assessment of those conditions. Levels of Service The City shall apply snow and ice management levels of service as described in the Snow and Ice Management Procedures component for each of its priority areas. This Policy applies to the winter months from November 1 to March 1. Snowfalls and ice maintenance outside of this time frame will be responded to based on the equipment and manpower available, and may vary from the policy and procedures outlined. The goal of snow removal is to open up a minimum of one driving lane (or bi-directional lanes on arterial and collector roadways) to provide the public and emergency vehicles reasonable access around the community. As outlined in the procedures, this may not provide or maintain a bare asphalt surface, but passable driving lanes based on the rate and accumulation of the snowfall event. Service levels for a minor storm event will focus on salting/sanding streets and intersections, with plowing of the streets as a secondary goal. In major events, the focus will shift to plowing operations followed by sanding and salting operations. Winter storm events vary in duration, intensity and potential accumulation. These factors will all be considered in the deployment of resources to deal with any occurrence. In response to snow and ice management requests, the City will: Receive the request(s) Prioritize the request(s); Investigate, if deemed necessary; or undertake appropriate action based on the location of the issue (based on the priority schedule and management procedures) Regular inspection of the key roadways or areas are to be used as a preventative approach to possible developing problems. This will be done under the direction of the Road s Supervisor and/or the Transportation Manager; and will be scheduled based on existing conditions and short term forecasting by Environment Canada. Service level inspections and actions will be based on the Snow and Ice Management Procedures. Third Priority roadways shall be dealt with during normal operating hours (Monday to Friday) unless directed otherwise, based on the event and overall conditions, by the Road s Supervisor, Transportation Manager or the General Manager of Operations. Work outside of normal hours shall be based on the recommendation of the Road s Supervisor and require the approval of the Transportation Manager or General Manager of Operations. Sidewalk and Roadside Maintenance: Snow and ice maintenance for sidewalks is outlined in the Traffic and Highways Regulation Bylaw (No. 3043, Part III, Section 20) that requires: Page 64 of 171 Page 3 of 4

65 the owners or occupiers (tenants) to remove snow or ice from any roof or other part of a structure that is situated adjacent to or abutting any portion of the highway (roadway) that constitutes a danger to persons or property using the highway by imposing a threat of falling on the highway (roadway) owner or tenants of all commercial, industrial or institutional premises are required to clear snow and ice from the sidewalks abutting their premises by 10 am on any day that the premise is open to the public owners or managers of all multi-unit residential premises are required to clear snow and ice from the sidewalks abutting their premises by 10 am on any day the premises are occupied owners or residents of single or duplex residences are requested to clear snow and ice abutting their premises. No person shall remove snow or ice from the sidewalks abutting their premises and place it on the roadway except where the removal of the snow or ice is impractical. Sidewalks adjacent to City properties will be dealt with to coincide with the priority removal of snow and ice from the roadway wherever practical. Service levels are to be determined based on the storm event, sidewalk conditions, and needs and safety of the greater public. The City shall endeavor to clear snow adjacent to bus stops as practical based on location and equipment available. Snow and ice management at the bus stop locations will be dealt with on an as needed basis. Pathways and similar structures will be given a low priority. Culverts and catch basins shall be dealt with on an as needed basis. Environmental Awareness In light of a heightened awareness of environmental impacts that winter maintenance services may impose, the City will; Assign a heightened priority to environmental impositions Annually review and evaluate the environmental impact of maintenance operations; Be pro active in researching and implementing methodologies to mitigate negative impact; Use Best Management Practices Emergency Response Emergency response to snow and ice management will be evaluated and determined by the Road s Supervisor and/or the Transportation Manager. Any conditions that exceed the City s normal operational capacity to manage snow and ice conditions will be brought to the General Manager of Operation for approval. Response to calls from emergency agencies and the public will be dealt with as per the response plan under levels of service. Variation on this response to local issues or specific hazards will be solely at the discretion the Road s Supervisor and/or the Transportation Manager. Page 65 of 171 Page 4 of 4

66 SNOW and ICE MANAGEMENT PROCEDURES Purpose: Snow and Ice Management on Winter Roads and Sidewalks The following is the City of Campbell River s procedures to be utilized as per the Snow and Ice Management Policy Scope: These procedures will identify the desired level of service attributable to First, Second and Third Priorities for winter road maintenance based on specific class of road as well as warrants for starting and finishing winter maintenance operations for each class of road. There will undoubtedly be isolated exceptions; however, the intent of the procedure will prevail with those exceptions being resolved at the discretion of the Roads Supervisor in consultation with the area Foreman. Hours of operations shall generally be during normal operating hours, Monday to Friday. Operation outside of this time will be as recommended by the Roads Supervisor and shall proceed only with the approval of the Transportation Manager or General Manager of Operations. Overtime work is to be limited to First and Second Priority routes unless otherwise approved by the Transportation Manager or General Manager of Operations. Levels of Service: Snow Management: Maximum Allowable Accumulation for snow during Minor and Major Storm Events: Road Class Maximum Allowable Accumulation Primary Lane Maximum Allowable Accumulation Secondary Lane First Priority (Arterial) *50mm *100mm Second Priority (Collector) *75mm Third Priority (Local) *150mm * At the discretion of the area Foreman The following are anticipated levels of service and a time to complete the priority routes. * -The time to complete will vary based on changing conditions and reassessment during the event Road Class Interim Level of Service *Time to Complete Final Level of Service *Time to Complete First Priority (Arterial) Passable or better 2 hrs Passable or better 4 hrs Second Priority Passable or better 4 hrs Passable or better 8 hrs (Collector) Third Priority (Local) Passable 8 hrs Passable or better 16 hrs Second Priority (City parking lots- as deemed a priority) Useable to bare 8 hrs Page 66 of 171 \\It100s01\op\Council Material\2010\Oct 5\Snow and Ice Management Procedure 2010.docx Page 1 of 4

67 It is the intent of this procedure to service the roadways based on the Policy. The focus on snow & ice management will differ based on the type of event, and the anticipated or experienced snow fall accumulations. During Minor Events, the focus will be on salting and sanding, and may shift based on the conditions experienced. Service delivery will be re-evaluated during the event and may require re-focusing the City s effort back to the first or second priorities. Winter Abrasive & Chemical Controls: Winter abrasives (sand) and chemical controls (de-icers/anti-icing agents) are to be used to facilitate the safe and efficient movement of traffic on municipal roadways in winter conditions. Roadway inspections are to be carried out based on the level of service outlined in the Policy and shall be undertaken as scheduled by the Road s Supervisor. Existing conditions and forecasts by Environment Canada shall be used to assist in scheduling of these inspections. Application: The goal is to provide restored traction within the response times as outlined in the following table with consideration for roadway geometric criteria as identified herein. Typically this will require an application of winter sand and salt mixed. Exceptional weather conditions may dictate the application of a pre-wetting agent at the discretion of the area Foreman or the Roads Supervisor. Performance goals/expected time lines based on regular operating hours *CONDITION LOCATION ARTERIAL COLLECTOR *LOCAL From beginning Hills over 5% 1 hr 2 hrs 8 hrs of or during snowfall event grade School zones & 1 hr prior to 1 hr prior to 1 hr prior to intersections Stop controlled intersections school opening school opening school opening 1 hr 2 hrs 8 hrs *CONDITION LOCATION ARTERIAL COLLECTOR *LOCAL Freezing Rain Hills over 5% 1 hr 1 hr 4 hrs grade School controlled 1 hr 1 hr 4 hrs intersections Stop controlled intersections 1 hr 1 hr 4 hrs *subject to weekend or after hours work Page 67 of 171 File No.: XXXX Page 2 of 4

68 *CONDITION LOCATION ARTERIAL COLLECTOR LOCAL Black ice Hills over 5% 1 hr 1 hr 4 hrs grade School controlled 1 hr 1 hr 4 hrs intersections Stop controlled intersections 1 hr 1 hr 4 hrs *CONDITION LOCATION ARTERIAL COLLECTOR LOCAL After snowfall All hills 4 hrs 8 hrs 16 hrs All other locations 4 hrs 8 hrs 16 hrs *CONDITION LOCATION ARTERIAL COLLECTOR LOCAL Slippery conditions noted from road patrol All locations Immediate application Immediate application Immediate application Slippery conditions noted from inspections Municipal facilities Immediate application Immediate application Immediate application * Service delivery will be re-evaluated during the event and may require re-focusing the City s effort back to the first or second priorities. Materials: Winter Sand shall meet the following sieve criteria: Maximum Particle Size Percent Passing 12.5 mm 100% 9.5 mm 80% -100% 4.75 mm 50% - 95% 2.36 mm 30% - 80% mm 10% - 50% mm 0% - 25% mm 0% - 6% When winter sand is stock piled it is to be blended with coarse salt at a ratio of 1:5 that being 1 part salt to 5 parts sand. The stock pile is to be put up by using a conveyor belt stacker with the salt being applied over the conveyor belt simultaneously with the sand. Sand/salt mixed pile should be covered when not in use or stored in a covered facility. Sand/salt stock pile may Page 68 of 171 File No.: XXXX Page 3 of 4

69 require some remixing prior to use. This can be done on the ground while loading or by balancing the loads going in to the sand truck. Winter sand should be stored wherever possible in a location to prevent any off site transfer of the materials (outside of on road applications) Calcium chloride liquid solution shall be a 30% concentration and applied via an on board truck distribution system. Sidewalk and Road Side Maintenance: Road side maintenance should address sight line obstruction removal, off road walkway - stairway snow\ice removal, and catch basin\culvert clearing. Sight line obstruction removal requirements will be at the discretion of the area Foreman and shall be coordinated with other removal operations, typically undertaken through a night shift (subject to the approval or the Transportation Manager or General Manager of Operations.) City maintained sidewalks shall be dealt with as per the Bylaw and on an as needed basis to insure safe passage for the public wherever possible. These will be addressed as resources are available and the service levels should coincide with the street priorities. Bus stops shall be cleared whenever possible with at least the access to the bus pullout cleared to provide the opportunity for the bus to be out of the flow of traffic. This would typically happen only on a second pass on the roadway or when a secondary driving lane is cleared. Off road walkway stairway snow and ice removal shall be given the least priority save and except stairways which shall be in a bared off state within 48 hours of the cessation of a snow fall event. Catch basin\culvert clearing shall be performed on an as needed basis. Page 69 of 171 File No.: XXXX Page 4 of 4

70 TO: City Manager FROM: GM, Facilities and Supply Management GM, Operations DATE: September 27, 2010 SUBJECT: RFP th Ave Local Improvement Project Recommendation: That Council approve the award of RFP No th Ave. Local Improvement Project to Highland Engineering and Survey of Campbell River BC, at $245,918 (HST excluded). Council Policy: The City s Purchasing Policy states that purchases for goods and services in excess of $100,000 require the approval of Council. Background:!6 th Ave from Ironwood through the intersection of Dogwood was identified a number of years ago as an area requiring upgrades to both the surface and subsurface infrastructure. In 2002/03, the City undertook the first look at these upgrades and prepared draft plans to address the concerns identified that that time. The initial review looked at the upgrading of the underground water, storm and sanitary mains; as well as addressing a number of surface improvements at the same time. Third party utilities and new traffic signals at the Dogwood and 16 th intersection would also be included in this overall project. This project has not progressed from this stage in development, but was identified in the long term capital plans to be upgraded in Discussion: In compliance with the provisions of the Agreement on Internal Trade (AIT) and our Purchasing Policy, Tender No. 643 was posted on BC Bid and the City s web site. The tender closed on September 9th, 2010 with compliant bids being received from the following with total tender values shown as: Proponent Tender Price* 1. McElhanney Consulting $ 172, RF Binnie $ 287, Highland Engineering & Survey $ 245, Welder Engineering $ 132, Koers and Associates Engineering $ 305, Anderson Civil Consultants $ 139,122 *all pricing excludes HST The RFP s were evaluated based on the following criteria Qualifications and experience 25% Methodology and presentation 30% Project Schedule and timeliness of completion 15% Cost of the proposal 30% Page 70 of 171 Page 1 of 2

71 RFP results were reviewed by staff from Capital Works, Operations and Supply Management. This review process established Highland Engineering & Survey as providing the best value for the work expected with the design, tender and construction administration of this project. The overall scores were as follows: Highland Engineering & Survey 84 McElhanney Consulting 83 Koers and Associates 70 Welder Engineering 54 RF Binnie 52 Anderson Civil 51 In comparing the top 2 proposals, there is a considerable price difference and it was noted that the McElhanney proposal provided inadequate time for proper construction administration services when compared with the other proposals and when compared against recent comparable projects. Further, McElhanney s methodology was not as comprehensive as other proposals. Accordingly, while the McElhanney price as submitted appears lower, staff are of the view that the level of effort and methodology proposed by Highland will provide better value to the City over the course of the project. All funds required to complete this contract are provided for within the approved financial plan. It is anticipated that the design for this project will commence following the award and construction should begin in the late spring of Communications: Subject to Council approval, Staff will advise the proponents of the City s decision and will arrange for the required contract documentation. Conclusion: As the RFP has been completed with compliant submissions and we have sufficient funds available in capital reserves to undertake this design, staff recommend the award of this RFP to Highland Engineering and Survey for the design, tender and contract administration of the 16 th Ave. Local Improvement Program. Report prepared by: Drew Hadfield, AScT Transportation Manager Reviewed and endorsed by: Reviewed and endorsed by: David G. Morris, C.P.P., C.P.M., FBCIPMA GM, Facilities and Supply Management Ronald G. Neufeld, P.Eng GM, Operations Page 71 of 171 Page 2 of 2

72 File: TO: City Manager FROM: General Manager, Operations DATE: September 29, 2010 SUBJECT: Water Utility Rate Adjustment Recommendation: THAT Council approve the water utility rate structure as shown below; and, Non-metered ($/month) Metered* ($/cu.m.) Discounted metered* ($/cu.m.) *Minimum $15/month Recommended Current $12 $15.30 $18.60 $22 $22.50 $23 $0.36 $0.42 $0.48 $0.53 $0.54 $0.55 $0.36 $0.36 $0.36 $0.36 $0.37 $0.38 THAT Council direct staff to prepare the necessary bylaw for implementation of the new rate structure for January 1, 2011; and further, THAT subject to Council approval of the recommended water utility rate structure, the Campbell River Water Specified Area AB Parcel Tax Bylaw No. 1185, 1981 be repealed. Council Policy: The City s Corporate Strategic Plan includes the following goals in support of its strategic responsibilities: Goal: Explore new revenue streams Goal: Establish and maintain sustainable corporate financial policies Goal: Plan, build and maintain adequate infrastructure to meet current and future needs Background: The City delivers potable water to approximately 35,000 people including a portion of Electoral Area D of the Strathcona Regional District and three local First Nations communities. The City s water service is provided through a water utility which is financially independent of general taxation. Revenue sources for the water utility are limited to water user fees/charges, parcel taxes, investment return and development cost charges. Based on the current sources of revenue, the City currently generates approximately $2.5 million in revenue each year. Page 72 of 171 C:\Documents and Settings\DMoon\Local Settings\Temporary Internet Files\Content.Outlook\FFXZZ9HO\Council Report - Water Rate Review.doc

73 During the financial plan deliberations, Council was presented with an overview of the financial state of the current water utility that demonstrated that the current revenue streams are inadequate to sustain the water service into the future. Council has also been provided with a summary that illustrates that the City s current water utility rates are substantially lower than other communities on Vancouver Island. As a result, the City has contracted with Urban Systems to complete a comprehensive utility rate review to provide a water fee structure that is able to support, in a sustainable fashion, the full spectrum of water utility expenses including the annual operational expenses, life cycle replacement costs, and capital improvement costs. The rate review report is attached as Appendix A. Discussion: The Urban Systems report identifies that for the City s water system to be sustainable, annual provisions must be made for operations and maintenance, capital project development, life cycle replacement of existing infrastructure, provisions for servicing debt (so as to provide for the ability to undertake larger scale projects) and provisions for some reserves. When considering each of these components within the Campbell River water system, the total recommended annual revenue stream is $5.5 million/year. This represents an annual short fall of approximately $3 million/year as compared to existing revenues. In recent years, this shortfall has been partly provided by draws on accumulated surplus, but as was presented to Council at the 2010 financial plan deliberations, the level of accumulated surplus has trended downwards in recent years and is anticipated to be fully exhausted in Urban Systems has reviewed several different rate structures that could be used, however, as the vast majority of water customers within Campbell River are un-metered, few options exist. As such, the recommended rate structure includes a combination of a non-metered rate (recommended flat fee of $22/month up from the current $12/month), a metered rate of $0.53/cu.m. up from the current rate of $0.36/cu.m.), and a discounted metered rate of $0.36/cu.m.) Urban Systems has also recommended that in order for the City s water utility to operate more in line with a true user pay approach, the existing parcel tax (currently $10/parcel/year) be eliminated. This proposed water utility rate structure will generate the necessary $5.5 million for the water utility based on historic water use in the City and is required to maintain the financial stability of the City s water utility without dramatically reducing current levels of service. The rates can be implemented immediately or gradually over a number of years as illustrated below. Regardless of the option chosen, a comprehensive public education program will be necessary to help the community understand the rational behind the increase and the benefits of a sustainable water utility. Options: 1. Implement the changes to the water rate immediately, having the full rate in place for January 1, Implement the water rate over a 3 year period, having the full rate in-place by January 1, Implement the water rate over a 5 year period, having the full rate in-place by January 1, Page 2 Page 73 of 171 C:\Documents and Settings\DMoon\Local Settings\Temporary Internet Files\Content.Outlook\FFXZZ9HO\Council Report - Water Rate Review.doc

74 The specific rates for the three implementation options are presented below: Current Option 1 Option 2 Option 3 Non-metered ($/month) Metered* ($/cu.m.) Discounted metered* ($/cu.m.) Non-metered ($/month) Metered* ($/cu.m.) Discounted metered* ($/cu.m.) $12 $22 $22.50 $23 $23.50 $24 $0.36 $0.53 $0.54 $0.55 $0.56 $0.57 $0.36 $0.36 $0.37 $0.38 $0.39 $0.40 $12 $15.30 $18.60 $22 $22.50 $23 $0.36 $0.42 $0.48 $0.53 $0.54 $0.55 $0.36 $0.36 $0.36 $0.36 $0.37 $0.38 Non-metered $12 $13.20 $15.40 $17.60 $19.80 $22 ($/month) Metered* $0.36 $0.39 $0.43 $0.46 $0.50 $0.53 ($/cu.m.) Discounted $0.36 $0.36 $0.36 $0.36 $0.36 $0.36 metered* ($/cu.m.) *Minimum $15/month Notes: 1. Numbers in bold represent the recommended rate from the rate review report. An inflation increase has been included for subsequent years. 2. The current 2010 fees also include a $10 parcel tax which is not shown in the above table. While Option 1 is preferred from a utility revenue perspective, it is anticipated that the sudden increase in rates may create hardship particularly given the uncertainties surrounding potential tax revenue losses associated with major industry. Option 3 gives the water customers more time to slowly adjust to the new rates, however, it delays the influx of revenue to the utility, thereby hampering the City s ability to fund necessary capital upgrades, infrastructure renewals, and operational projects. Option 2 represents a moderate approach between the other two options, giving the ratepayer time to adjust to the new fee structure while still allowing for collection of additional revenue required to effectively manage the utility. Operational Considerations: The existing water rate structure is insufficient to adequately sustain the existing water system. The sourcing of additional revenue as recommended will allow for timely infrastructure renewal and capital upgrades as well as an effective operation and maintenance program for the City s water system and should not impact current service levels to the community. If the current rate structure is not adjusted, a significant decrease in service levels will be required. Page 3 Page 74 of 171 C:\Documents and Settings\DMoon\Local Settings\Temporary Internet Files\Content.Outlook\FFXZZ9HO\Council Report - Water Rate Review.doc

75 Communications: Subject to Council approval, staff will prepare the necessary bylaw amendments and will prepare a community public education program for implementation of the new rate structure by January 1, In addition, bulk customers such as the Strathcona Regional District and the three First Nations communities will be consulted to ensure that they have a full appreciation of the revised rate structure and are able to adequately prepare for increases as they are impacted, Jennifer Peters, P. Eng Utilities Manager Ron Neufeld, P.Eng General Manager of Operations Attachment Page 4 C:\Documents and Settings\DMoon\Local Settings\Temporary Internet Files\Content.Outlook\FFXZZ9HO\Council Page 75 of 171 Report - Water Rate Review.doc

76 Water Utility Rate Review This report is prepared for the sole use of the City of Campbell River. No representations of any kind are made by Urban Systems Ltd. or its employees to any party with whom Urban Systems Ltd. does not have a contract / September _Campbell River Water Utility Report Commerce Parkway Richmond, BC V6V 3A1 Telephone: Fax: Page 76 of 171

77 City of Campbell River Water Utility Rate Review TABLE OF CONTENTS 1.0 BACKGROUND WATER SYSTEM OVERVIEW Water System Challenges Water Consumption Current Revenue Current Water Rate Structure REVENUE Sources of Revenue Revenue Requirements RATE STRUCTURE Water Rate Objectives Rate Design PROPOSED WATER RATES Proposed Rate Structure Implementation of Water Rates Water Rate Comparison TABLES Table 1: Proposed Water Utility Rates Table 2: Water Rate Comparison FIGURES Figure 1: City of Campbell River Water System... 2 Figure 2: Water Consumption by Use Figure 3: Campbell River per Capita Daily Residential Water Use... 5 Figure 4: Water Revenue Sources Figure 5: Estimated Annual Water Utility Revenue Requirements... 9 Figure 6: Single Family Residential Monthly Water Rate Comparison APPENDICES Appendix A User Fees and Charges Bylaw No. 3271, June 8, 2010 Appendix B Parcel Tax in Campbell River Water Specified Area AB Bylaw No. 1185, 1981 Appendix C References Page (i) / September, _Campbell River Water Utility Report Page 77 of 171

78 City of Campbell River Water Utility Rate Review Acknowledgments Urban Systems gratefully acknowledges the support and involvement of the following individuals that provided valuable input into the development of this report: Ron Neufeld, General Manager, Operations Doug Chapman, General Manager, Financial Services Page (ii) / September, _Campbell River Water Utility Report Page 78 of 171

79 City of Campbell River Water Utility Rate Review 1.0 BACKGROUND The City of Campbell River has engaged Urban Systems to help develop a new water utility rate structure. The water rate review is necessary as City staff is delivering potable water to the community under increased financial challenges. To meet these challenges the City is investigating their water rates. This report summarizes the results of the water rate review. The water rate review is intended to present an approach to cost recovery that balances water program objectives with the financial needs of Campbell River. The City is proposing to undertake significant changes in how costs are recovered for the water program. From April 2009 Annual Water Report, City of Campbell River 2.0 WATER SYSTEM OVERVIEW 2.1 Water System The City of Campbell River provides potable water to more than 35,000 people within the City of Campbell River and provides bulk water to Area D of the Strathcona Regional District and three Page / September, _Campbell River Water Utility Report Page 79 of 171

80 City of Campbell River Water Utility Rate Review First Nations. The City delivers water to the community through over 280km of watermain. The water system also includes 3 water reservoirs, 2 UV disinfection systems, 3 chlorination stations, and 3 pump stations, over 60 PRVs and many valves and fire hydrants. Recent valuation work of the City s water system, to meet changes to the City s accounting practices, has determined that the net book value of the water system is in excess of $30 million. Figure 1: City of Campbell River Water System From April 2009 Annual Water Report, City of Campbell River 2.2 Challenges In the past the City has set water rates based on historical rates, inflation and a service adjustment. Unfortunately the water utility continues to be pressured by rising renewal costs to Page / September, _Campbell River Water Utility Report Page 80 of 171

81 City of Campbell River Water Utility Rate Review address aging infrastructure, increased deferred maintenance resulting in higher risks to the water system and higher mandated water quality standards. The City is facing major challenges in delivering a safe sustainable water system based on the current water rates. The three most significant financial challenges are: 1. Unfunded Water Capital Projects 2. Funding Timely Infrastructure Replacement 3. Establishment of Sustainable Water Utility Reserves For the 2010 to 2014 year period a number of unfunded capital improvements have been identified. The total cost is estimated at over $7 million. The average annual cost to funds these works is $1.8 million each year. These works include changes to the John Hart Reservoir, corrosion control treatment, and airport reservoir and watershed protection. Beyond the period there are potential more than $20 million of works required to develop an additional water source, filtration works and significant amount of water main replacements. Some of the future works will be funded by development through development cost charges but the City will also have to provide their share to fund these projects. The City has recently completed a review of their existing water infrastructure and has placed a valuation of the system. To meet the replacement requirements of the water system, based on the annual amortization value from the PSAB3150 work completed, there is a need for an annual investment of $0.8 million each year. The PSAB work noted that the net book value of the water infrastructure is valued in excess of $30 million. This is not currently being funded. Water utilities require reserves to ensure that the utility can meet their short and long term needs. Typical reserves include; working capital, operating, rate stabilization, system replacement and plant emergency. To meet the minimum needs of the community an operating reserve and working capital reserve will require an additional $370,000 investment each year. 2.3 Water Consumption The City of Campbell River consumed over 12 billion litres of water in That value dropped to approximately 9 billion litres in The trend in water consumption in the City has been a decrease since a high in In 2009 the estimated water use was 444 litres per capita per day (l/c/d) in Campbell River. The BC average is 440 l/c/d and the Canadian average is 343 l/c/d. The consumption per person has decreased from a high of 617 l/c/d in The average residential consumption since 2005 is 523 l/c/d. In 2009 the residential consumption represented 53% of the total water consumption in the City. Industrial, commercial and institutional and Elk Page / September, _Campbell River Water Utility Report Page 81 of 171

82 City of Campbell River Water Utility Rate Review Falls Mill consumption was 23% of the total, Area D consumption was 9% and leakage was estimated at 15%. Leakage in the water system is a significant component of the amount of water used and cost of the system. Through timely investment in infrastructure replacement the amount of leakage can be significantly reduced and result in cost savings. With increased revenues the replacement program can accelerated and the amount of leakage reduced. Figure 2: Water Consumption by Use 2009 Water Consumption by Use % 9% 23% 53% Residential ICI + Elk Falls Mill Leakage Area D From April 2009 Annual Water Report, City of Campbell River. Of 23% ICI was 63% & Elk Falls 37% in 2006 data The summer peak day demand in 2009 was over 1,238 litres per second and the total flow that day was 57 million litres. The average winter day demand in 2008 was 20 million litres. The ratio of summer peak day demand to average winter daily demand was The City has a target of 2.0 for this ratio. The water system is designed to provide peak day demand plus fire flow. By reducing the peak day demand capital upgrades can be deferred. As with most communities the high demand in summer is related to lawn and garden watering. The City has many water conservation programs in place but at this time does not require residential water metering. It has been well documented that communities with full water metered connection can reduce average day water demand by 15% to 20% and also reduce peak day water demand. The City s current demand management practices has resulted in a significant reduction in the average per capita water consumption from 617 l/c/d in 2006 to 444 l/c/d in 2009 as shown in Figure 3. Page / September, _Campbell River Water Utility Report Page 82 of 171

83 City of Campbell River Water Utility Rate Review Figure 3: Campbell River per Capita Daily Residential Water Use From April 2009 Annual Water Report, City of Campbell River 2.4 Current Revenue The City of Campbell River currently collects both water utility fees and parcel taxes each year. The total water revenue requirement for 2009 for the City of Campbell River was $2.498 million. The majority of the fees are collected from residential non metered accounts. Non metered accounts generated $1,945,442 (based on a $12/month/connection), metered accounts provided $418,619 (based on a minimum fee plus $/m 3 ), parcel taxes collected $128,420 (based on a $10/ parcel) and other sources (connection fees etc.) generated $6,055. The percentage breakdown of the funding sources is shown in Figure 4. Page / September, _Campbell River Water Utility Report Page 83 of 171

84 City of Campbell River Water Utility Rate Review Figure 4: Water Revenue Sources 2009 Water Revenue Sources 2009 (millions) $0.01 $0.42 $0.13 Non Metered Fees Metered Fees $1.95 Parcel Taxes Other 2.5 Current Water Rate Structure The current water utility rates are included in the User Fees and Charges Bylaw No Nonmetered residential water users are charged a flat rate of $12 per month. There are special nonmetered rates for commercial and institutional water users that consume less than 23 m 3 per month and institutional water users on a per acre charge. The City has metered water user rates for metered residential, commercial, institutional water users. This charge is based on consumption with a minimum monthly charge. Major industrial water users are levied a variable water rate based on consumption with a minimum monthly charge. A bulk wholesale rate is charged to Area D of the Strathcona Regional District without a minimum charge. In addition the City has non-metered user rates for both inside and outside the City. The current User Fees and Charges Bylaw are attached in Appendix A. The City also charges a $10 annual water parcel tax. In 2009 this tax generated $129,940. This is an on-going parcel tax that is imposed on every parcel within the Campbell River Water Specified Areas A and B as defined in Bylaw No This tax came into effect in The current Parcel Tax bylaw is attached in Appendix B. Page / September, _Campbell River Water Utility Report Page 84 of 171

85 City of Campbell River Water Utility Rate Review 3.0 REVENUE 3.1 Sources of Revenue The sources of revenue for the Campbell River water utility include: fees and charges (which include a user fee, parcel tax and development cost charges), reserves, grants from higher levels of government, and debt. Fees and Charges Fees and charges, specifically the residential flat rate user charges and the City s industrial and commercial water sales, are the primary source of revenue for the water system. As noted in Section 2.4 approximately $1.9 million is collected from non-metered water users. The City estimates receiving in excess of $2 million this year from the residential flat fee as noted in the 2010 provisional budget. The City has used a parcel tax for many years. As the City moves to a more user based funding system for the water utility the use of a parcel tax can be removed. A parcel tax does not help the City in the demand management approach it is taking. It is not related to consumption is any way and does not affect consumption of water. Development cost charges have not been considered as part of this review; however, the City could include such revenue in future projections. Reserves Reserves are also a source of revenue. They can be used to supplement revenue from fees and charges, helping to offset or delay the need for borrowing. The reserves most often included are working capital reserves, operating reserves and systems replacement reserves. The City has approximately $1.5 million set aside in water system reserves for future capital works, based on 2010 financial statements. It is important to balance the level of reserves to help offset the need for borrowing, while ensuring emergency funds, without holding too much over the long term. Grants Federal and provincial grants can provide support to capital water systems projects. This funding is difficult to predict, as it is heavily dependent on government priorities and budgets. No grant funding has been assumed for the revenue requirements in Section 3.2. Debt It may be beneficial to borrow for large capital projects that will result in long term benefits when other revenue is not sufficient to fund such projects. The City will retire its water debt in 2010 which will open the projected borrowing in 2011 as noted in the City s Five Year Financial Plan. The City can use any short term surpluses to build reserves and ultimately supplement the need for future borrowing. The revenue requirement discussed in Section 3.2 includes borrowing for significant capital projects, where reserves and other water system revenue are insufficient to Page / September, _Campbell River Water Utility Report Page 85 of 171

86 City of Campbell River Water Utility Rate Review immediately fund such upgrades. An annual interest rate of 5% was used for new capital debt, based on MFA 20 year amortization data. 3.2 Revenue Requirements The revenue requirements for the City s water system include: operations and maintenance, funding capital infrastructure projects, infrastructure renewal, setting aside reserves for future capital improvements, debt servicing and the City s contribution to development cost charges. Operations and Maintenance Operations and maintenance (O&M) are generally those activities needed for the normal and continued operation of the water system such as labour, equipment and materials, hydro and other utilities, and other administrative costs. Based on the past expenditures and looking into the next five year period it is estimated that the annual operation and maintenance budget should be $1.5 million. Today O&M makes up approximately 50% of the water utility budget. As the water system ages the O&M costs will increase unless timely investment in the system is made. Capital Projects Capital projects consist of infrastructure improvements and upgrades that are necessary for the water system to continue functioning over the long term. In past years the City has deferred some capital investments due to funding shortfalls. The City estimates that over the next five years there will be a need to fund $1.8 million each year in capital works. Beyond the five year period there is an additional $20 million in capital that will be required to meet the needs of the existing community and the projected growth in the City. This longer term need will be funded mainly from development cost charges with some assistance from the City. Infrastructure Renewal The existing water system is moderately young, meaning that some components (i.e. water mains and reservoirs) have many years of expected life remaining, other components (i.e. wells, pumps, water treatment equipment, valves and other services) have shorter life spans. Significant capital upgrades are expected in the near future, as indicated by City staff and supported by the age of various water system infrastructure components with shorter life spans. The cost of these necessary capital upgrades and the specific timeline for these improvement has not been completed but preliminary valuation work done to meet the PSAB requirements suggest a significant annual investment will be required. Based on a summary of the 2008 asset register an investment of $0.8 million is necessary. Contribution to Reserves Contributing regularly to working capital and operating reserves will create funds from which to draw in order to help balance out years when slightly more or less revenue is needed. We have Page / September, _Campbell River Water Utility Report Page 86 of 171

87 City of Campbell River Water Utility Rate Review based suggested operating reserve on approximately 80 days of the annual operation and maintenance budget (est. $1.5 million) with a modest increase over 5 years. The working capital budget would be $345,000. The operating reserve has been set at 5% of the operating budget (est. $0.5 million) which equals $25,000. The target total of these two reserves is $370,000 per year. Debt Servicing Debt servicing is the amount of principle and interest payments being made annually on a loan. Best practices for debt servicing of a municipal water system are to maintain a debt servicing limit below 25% of the total water system revenue. The City will retire its water debt in 2010; however, future debt servicing is anticipated based the capital and renewal needs of the water program. Using a 25% upper limit, the borrowing target would be approximately $1.4 million based on an estimated annual water utility revenue requirement of $5.5 million. If the City were to borrow $1.8 million for the anticipated capital needs with an annual interest rate of 5% for a period of 8 years, based on Municipal Finance Authority (MFA), the annual debt payment would be approximately $280,000. Debt is anticipated but may not be required. To meet the challenges facing the City and set a sustainable water program the City needs revenues of approximately $5.5 million per year as shown in Figure 5. This target will require significant increases in the water rates levied throughout the City. Figure 5: Estimated Annual Water Utility Revenue Requirements Estimated Annual Utility Revenue Requirements (millions) $0.37 $0.70 $0.80 $0.28 $0.03 $1.80 $1.50 Operation & Maintenance Capital Infrastructure Replacement Administration Reserves Debt (if required) Contribution to DCC Note: Administration includes admin. salaries, benefits, insurance, IT, licenses, telecommunication, office supplies Page / September, _Campbell River Water Utility Report Page 87 of 171

88 City of Campbell River Water Utility Rate Review 4.0 RATE STRUCTURE 4.1 Water Rate Objectives There are some broad objectives that are often used to setting water rates. These objectives must be in agreement with City policies and the mission and goals that have been set out for the delivery of water in Campbell River. The objectives used to set the water rates are: Revenue Sufficiency - cover the direct and indirect costs of operation and infrastructure renewal, revenue raised from water rates are sufficient to properly and prudently operate, maintain and develop utility infrastructure Revenue stability and customer certainty - the City can predict with some confidence the total amount of revenue that will be raised from water rates and the customer can predict with some certainty what their bill will be Simplicity - the rate structure is easy to understand and to administer 4.2 Rate Design There are a number of rate structures that can be implemented to recover the revenue to support the water utility. A wide variety of rate structures were discussed including: Flat Rate a consistent monthly charge that is not based on water use but is the same charge amongst similar water users. Without meter data the charge is based on recovering fixed revenue from certain groups of users without regard for consumption changes related to seasonal influences or individual use. Uniform a set consumption rate that remains constant regardless of the volume of water being consumed. This is typically different for each type of water user and is intended to capture equitable revenue from a wide range of water users. Increasing block a consumption rate that increases at certain intervals based on the amount of water being used such that higher consumption results in much higher costs to the user. This is generally intended for a single customer class (i.e. industrial users), and can be a very useful way to encourage a reduction in water demand. Minimum block similar to increasing block rates, this includes an allotment of water included for a fixed charge. Once a customer exceeds this minimum block they are charged a consumption rate. This is generally intended for a single customer class (i.e. industrial users) where the typical volume of water used is within one particular range. Seasonal a consumption rate that varies based on the time of year. This is commonly used to encourage conservation in communities where high volumes of summer water use are experienced. Discounted this is rate establish for a unique set of servicing conditions. If a user can demonstrate that they have significantly reduced peak demands due to special operational conditions, reduced high water demands and they can draw water at low flow periods a Page / September, _Campbell River Water Utility Report Page 88 of 171

89 City of Campbell River Water Utility Rate Review special rate could be developed. The principle is that such a user can reduce the capital investment required by the utility and also reduce O&M costs. The City of Campbell River does not meter the majority of the residential properties (13,302 accounts). Residential properties in this review include single family, duplex, triplex and some multi-family homes. Metered accounts (499 accounts) include commercial, industrial and institutional properties and strata residential units (20 accounts). The three First Nations and Area D bulk user are also metered. Without universal metering it is difficult to develop a truly equitable rate structure as each consumer has unique needs. The preferred approach at this time given the state of metered accounts is to have a nonmetered rate, metered rate and a discounted metered rate. 5.0 PROPOSED WATER RATES 5.1 Proposed Rate Structure We have estimated the City of Campbell River will need to raise $5.5 million in revenues from water fees to cover the total costs of the water utility if the water program is to be sustainable over the long term. Without residential metering data we have simplified the share of costs for each land use based on the estimated total consumption of the user group and shared the leakage on a proportional based on the user group s consumption. We have assumed the parcel tax will be removed after Of the $5.5 million from water fees, $3.43 million will come from single family residential users that currently pay a flat rate, $1.27 million from industrial, institutional, commercial, and multi-family residential properties that are currently metered and $0.8 million from the discounted industrial properties. Table 1 lists the water user rates necessary to generate $5.5 million based on historical usage typical consumption in the City of Campbell River. Table 1: Proposed Water Utility Rates User Cost per month Volumetric Rate ($/m 3 ) Minimum Monthly Charge Anticipated Revenue (millions) Non Metered $22 $3.43 Metered $0.53 $15 $1.27 Discounted Metered $0.36 $15 $0.8 Page / September, _Campbell River Water Utility Report Page 89 of 171

90 City of Campbell River Water Utility Rate Review 5.2 Implementation of Water Rates The City must decide if and how it will implement the proposed water rates. It is possible to impose the increase in one year or over many years balancing the need for additional revenue to support the water utility and the scale of the proposed rate increase. The most significant impact will be to customers household/ business budgets to respond to a significant increase. A comprehensive public awareness program is also recommended to help the community understand the reasons for the increase and the benefits of a sustainable funded water utility. Metered rates are charged based on consumption. The minimum charge for metered accounts will be $15 per month. 5.3 Water Rate Comparison The average cost for water (25m 3 ) in Canada for a single family home in 2008 was $40.47 per month and in BC $ The current cost for a single family home in Campbell River is $12 per month with a projected increase to $22 per month if the rates are phased in over five years. The following Table 2 summarizes the existing water rates of three other Vancouver Island communities. The comparison is difficult as each community establishes water rates in a different manner and the water program is community specific, they may also include regional district charges as well. Each community has their water rates on-line for detailed rate comparison if required. Figure 6 is a chart comparing the single family residential water rates of Campbell River and three other Vancouver Island communities. We have assumed a water consumption of 444 l/c/d and a single family occupancy of 2.8 people per dwelling unit. Page / September, _Campbell River Water Utility Report Page 90 of 171

91 City of Campbell River Water Utility Rate Review Table 2: Water Rate Comparison Land Use Current Campbell River Proposed Campbell River Comox Parksville Black Creek- Oyster Bay Flat Rate $12/month $22/month $25.25/month Metered Other Comments Varies from $0.16/m 3 to $0.36/m 3 Currently flat rate for nonmetered accounts and various rates for metered accounts depends on use $0.53/m 3, min. of $15/month Discounted rate $0.36/m 3, min. of $15/month Annual Billing $25.25/month plus $0.78/m 3 for consumption above 34.27m 3 /month if ave. monthly consumption greater than 52m 3 Commercial/ industrial/ institutional $0.78/m 3 Special consumer rates see bylaw Annual billing Residential $18.45/month plus increasing charge for more consumption up to $3.5/m 3 Commercial $21.67/month plus increasing charge for more consumption up to $2/m 3 Variable consumption rates increase the more water consumed Two billing periods $15/month plus $0.90/m 3 to $2.70/m 3 for consumption above 24.1m 3 /month Variable consumption rates increase the more water consumed Annual Billing Notes: (1) Campbell River proposed water rates based on increase as noted in Section 5.1. (2) Comox (Bylaw 529), Parksville (Bylaw and Black Creek-Oyster Bay (Bylaw 79) rates based on current bylaws, rates subject to change. Page / September, _Campbell River Water Utility Report Page 91 of 171

92 City of Campbell River Water Utility Rate Review Figure 6: Single Family Residential Monthly Water Rate Comparison $80 $70 Cost/ Month $73.66 $60 $50 $40 $30 $20 $10 $12 $22 $13.43 $19.77 $25.25 $30.25 $0 Page / September, _Campbell River Water Utility Report Page 92 of 171

93 City of Campbell River Water Utility Rate Review APPENDIX A User Fees and Charges Bylaw No. 3271, June 8, 2010 Page / September, _Campbell River Water Utility Report Page 93 of 171

94 Consolidated June 8, 2010 CONSOLIDATION FOR CONVENIENCE PURPOSES ONLY, OF BYLAW , 3333, 3328, 3378, 3391, 3423 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLAW NO A BYLAW OF THE CITY OF CAMPBELL RIVER TO AUTHORIZE USER FEES AND CHARGES. 1. TITLE This bylaw may be cited for all purposes as the User Fees and Charges Bylaw No. 3271, ENACTMENT This bylaw is in effect January 1, SCHEDULES Amd Bylaw 3328 Feb/08 Schedules attached to and forming part of this bylaw are the rates charged for the City of Campbell River user fees and charges, exclusive of applicable taxes unless otherwise specified. 3.1 Notwithstanding Section 3, Council delegates to the General Manager Parks, Recreation and Culture the power to reduce the fees set out in Schedules B1 to B 11 to an organization providing that the organization s use of a park or a recreation facility on a specific date complies with the Council Policy for Grants in Aid for Recreation Facilities Rentals. Read a first time on the 4th day of December Read a second time on the 4th day of December Read a third time on the 4th day of December Adopted on the 11th day of December Original signed by: Roger McDonell MAYOR W.T. Halstead CITY CLERK User Fees and Charges Bylaw No consolidated to Bylaw 3423, 2010 Page 94 of Page 1711 of 17

95 TABLE OF CONTENTS SCHEDULE A WATER RATES... 3 SCHEDULE B1-B11 PARKS & RECREATION RATES & FEES... 6 SCHEDULE C GARBAGE AND RECYCLING CHARGES User Fees and Charges Bylaw No consolidated to Bylaw 3391, 2009 Page 95 of Page 1712 of 17

96 Amd BL 3290 May/07, 3391 Oct/09 SCHEDULE A WATER RATES 1. GENERAL: a) A charge under this bylaw shall be paid by the owner of a serviced property for: (i) Water turn-on fee $30.00 (ii) Water turn-off fee $30.00 (iii) Emergency Water Turn-off fee $ (effective Mar. 31, 2010) (iv) Charges for engineering services $100.00/hr (v) Rental of backflow prevention device $75.00/day (vi) Rental of water meter $75.00/day (vii) Meter testing deposit $50.00 (viii) Labour charges for miscellaneous services $100.00/hr (ix) Service Locate Fee at cost $100.00/hr(effective Mar. 31, 2010) b) The users of water supplied by the waterworks are classified in accordance with the classification of users set out in this bylaw, and the rates specified in those schedules must be paid by the owner of any real property to which water is supplied. c) A charge under this bylaw shall be imposed on and from the first day of the month immediately following the date the water service connection to that property is turned on and: (i) shall be due and payable in advance in the first calendar year of service and; (ii) shall be due and payable annually in advance thereafter on the 1st day of January in each year. d) A charge under Section 1(c)(ii) of this bylaw shall be billed on or before the 31st day of May in each year. A penalty in the amount of ten percent (10%) of the unpaid sum shall be added to any charge remaining unpaid on the 1 st business day of July in the year of billing. e) Charges for metered water, at the rates set out in this bylaw are due and payable on the first days of January, April, July and October in each year for the immediately preceding three months. Charges for unmetered water shall be imposed on and from the first day of the month immediately following the date of commencement of water service to the real property. f) A penalty in the amount of five percent (5%) of the unpaid sum shall be added to any charge due and payable in accordance with Section 5 which remains unpaid thirty-five (35) calendar days after the date of billing. g) No deduction in the charges under this bylaw shall be allowed on account of any waste of water. h) All properties must be metered except: (i) Single Family Dwellings; (ii) Duplex Houses; (iii) Double Houses; Unless otherwise specified by the General Manager Operations. Page 96 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 3 of 17

97 WATER CONNECTION CHARGES: a) Water Connection shall refer to a pipe 20 millimetres (3/4 ) or more in diameter connected to a main water supply pipe and extending to a shut-off valve 0.3 m from the boundary of the property to be serviced with a water supply. The water connection shall be the property of the City of Campbell River. b) Water connection charges within Campbell River Water Specified Area AB shall be charged at cost plus a 10% administration fee. c) The water connection charge or a deposit in the amount of 125% of the estimated cost shall be paid to the City of Campbell River before a water connection is installed. 2. METERED USERS Classification of Water Users and Rates to be billed quarterly for water supplied by the Waterworks within the boundaries of the City to those users whose premises have a water meter installed to measure the quantity of water delivered to their premises. Residential, Commercial and Institutional Water Users All residential, commercial and institutional water users with a metered service shall be charged for water measured by water meter in any one month as follows: $0.36 per cubic metre or part thereof computed to the nearest 5 cents with a minimum charge of $10.00 per month. Major Industry Water Users All industrial metered water users, as identified on the British Columbia Assessment Authority Authenticated Annual Roll, with more than fifty percentum (50%) of taxable value of the property being classified as major industry (Class 4) shall be charged for water measured by a water meter in any one month as follows: First 14,158 cubic metres per month at $0.23 per cubic metre (minimum charge $50.00) Next 14,158 cubic metres per month at $0.16 per cubic metre Next 14,158 cubic metres per month at $0.23 per cubic metre Over 42,474 cubic metres per month at $0.26 per cubic metre 3. NON-METERED USERS - INSIDE THE CITY Rates to be billed quarterly in the first calendar year and annually thereafter for water supplied by the Waterworks within the boundaries of the City shall be charged as follows: Residential Water Users Each Single Family Unit Price Per Month Single Family Dwelling $ Duplex House $ Double House $ Apartment House $ Multiple Dwelling $ Bungalow Court $ Boarding House $ Lodging House $ Page 97 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 4 of 17

98 Commercial & Institution Water Users Using Less Than Twenty-three (23) cubic metres of Water Monthly Each Unit Price Per Month Stores per month $ Offices per month $ Institution Users Who Elect Not to Install a Water Meter to Measure Water They Use for Irrigation School District Municipality Public Hospital $ per annum per acre of land $ per annum per acre of land $ per annum per acre of land 4. USERS OUTSIDE THE CITY Classification of Water Users and Rates to be billed quarterly for water supplied by the Waterworks outside the boundaries of the City shall be charged as follows: Residential Water Each single Family Users Not Metered Unit Rate Per Month Single Family Dwelling $ Duplex House $ Double House $ Apartment House $ Multiple Dwelling $ Bungalow Court $ Boarding House $ Lodging House $ Metered Commercial, Major Industry, Institutional and Bulk Water Users Commercial, Major Industry, Institutional and bulk water users shall be charged for water measured by water meter in any one month as follows: (a) $0.36 per cubic metre or part thereof computed to the nearest 5 cents with a minimum charge of $24.00 per month. Page 98 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 5 of 17

99 Amd Bylaw 3328 Feb/08, Amd Bylaw 3378 Jul/09, Amd Bylaw 3423 Jun/2010 SCHEDULE B1 RENTAL POLICY 1. Cancellation Policy: Groups wishing to cancel a reservation must notify the Parks & Recreation office during regular business hours at least 72 hours in advance of their scheduled time. All cancellations of events, where a security deposit has been taken are subject to a $50 fee. The security deposit for these events is non-refundable if 72 hours notice has not been given. 2. Liability Insurance: A liability insurance certificate naming the City of Campbell River as an additional insured is required when: alcohol is served 150 or more participants activity is considered high risk in nature Commercial renters must at all times provide proof of liability insurance naming the City of Campbell River as an additional insured. 3. Commercial Rentals: The commercial rate applies to all for profit events. 4. Downtime: Downtime charges are in effect 8:30 a.m. to 12 midnight. 5. Age class definitions: Youth 18 years and under Adult 19 to 59 years Senior 60 years and over Family maximum 2 Adults and 2 children under 19 years and an Adult must accompany children into family sessions 6. Security/Damage Deposit: A $200 deposit for non-profit events or a $250 deposit for commercial events is required when: alcohol is served 150 or more participants activity is considered high risk in nature School District #72 has the discretion to require a $500 damage deposit for the rental of the District s playing fields when it is anticipated that the use of the fields could result in damage to the fields. 7. HST: All fees include HST unless otherwise specified by an asterisk. 8. Non-prime time definition: The Sportsplex indoor racquet court non prime time rate shall apply Monday to Friday 6:00 a.m. to 2:45 p.m. Page 99 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 6 of 17

100 SCHEDULE B1 RENTAL POLICY CONTINUED 9. Charity Events: Council delegates to the General Manager, Parks, Recreation and Culture the power to waive Park User Fees and Play Field User Fees to organizations hosting events to raise money for registered charitable organizations. 10. Park and play field user fees: Administration Fees are non-refundable Designated area definition Activities take place in a specified location such as a playfield or ball diamond. Non-designated area definition Activities take place within no specified location that will not interfere with activities taking place in designated areas. Page 100 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 7 of 17

101 SCHEDULE B2 Community Centre th Avenue Rental Fees and Charges July 1, 2010 Youth rate per hour Adult rate per hour Commercial Function rate per hour Facility/Room rate per hour Full Gym $32 $48 $93 Half Gym $22 $31 $61 Shower/Change Room (2 hr minimum) $8 $10 $15 Individual Shower (single use) $4 $4 $4 Meeting Room 1 or 2 ( small) $10 $15 $26 Preschool Room (large) $14 $21 $41 Community Lounge $27 $35 $69 Craft Room $17 $21 $41 Facility/Room rate per event rate per event rate per event rate per event Galley Kitchen $27 $31 $58 Catering Kitchen (under 4 hrs) $35 $41 $69 Catering Kitchen (over 4 hrs) $70 $81 $139 Hallway $25 $29 $34 Facility/Room Downtime rate per hour rate per hour rate per hour Full Gym Downtime $23 $31 $61 Half Gym Downtime $15 $20 $41 Meeting Room 1 or 2 Downtime $7 $10 $17 Preschool Room Downtime $11 $14 $27 Community Lounge Downtime $19 $23 $46 Craft Room Downtime $11 $14 $27 Facility/Room rate per day rate per day rate per day rate per day Full Gym $416 $624 $1,206 Half Gym $286 $402 $763 Shower/Change Room $40 $46 $46 Facility/Room rate per month rate per month rate per month rate per month Locker Rental $12 $14 $14 Storage $12 $14 $14 Page 101 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 8 of 17

102 SCHEDULE B3 Sportsplex 1800 South Alder Street Rental Fees and Charges July 1, 2010 Youth rate per hour Adult rate per hour Commercial Function rate per hour Facility/Room rate per hour Full Gym $37 $59 $103 Half Gym $27 $37 $67 Shower/Change Room (2 hr minimum) $8 $10 $15 Individual Shower (single use) $4 $4 $4 Large Activity Room 1 $14 $21 $41 Small Activity Room #2 or #3 $10 $15 $26 Combined Activity Rooms #2 and #3 $20 $30 $51 Facility/Room rate per event rate per event rate per event rate per event Catering Kitchen (under 4 hrs) $35 $41 $69 Catering Kitchen (over 4 hrs) $70 $81 $139 Hallway $27 $29 $29 Facility/Room Downtime rate per hour rate per hour rate per hour Full Gym Downtime $26 $38 $68 Half Gym Downtime $18 $25 $44 Large Activity Room 1 Downtime $11 $14 $27 Small Activity Room #2 or #3 Downtime $7 $10 $16 Combined Activity Room #2 or #3 Downtime $14 $19 $32 Facility/Room rate per day rate per day rate per day rate per day Full Gym $481 $763 $1,345 Half Gym $351 $485 $846 Shower/Change Room $40 $46 $46 Page 102 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 9 of 17

103 SCHEDULE B4 Community Center and Sportsplex Set-up and Clean-up Charges for Gymnasium & Activity Rooms All Groups June 1, 2008 rate per event July 1, 2010 rate per event Gymnasium Set-up Chairs Only 200 or less $73 $ to 350 $102 $ to 500 $130 $ to 750 $201 $ to 1,000 $229 $244 Tables and Chairs 200 or less $102 $ to 350 $130 $ to 500 $158 $ to 750 $257 $ to 1,000 $342 $365 Gymnasium Clean-up Chairs Only 200 or less $87 $ to 350 $116 $ to 500 $144 $ to 750 $215 $ to 1,000 $300 $320 Tables and Chairs 200 or less $144 $ to 350 $173 $ to 500 $229 $ to 750 $370 $ to 1,000 $428 $457 Room Set-up Under 50 persons $27 $29 50 persons or over $54 $58 Room Clean-up Under 50 persons $27 $29 50 persons or over $54 $58 Page 103 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 10 of 17

104 SCHEDULE B5 Community Center and Sportsplex In-House Equipment Rental Fees Equipment June 1, 2008 July 1, 2010 Microphone/evening $3 $3 Microphone/day $5 $5 Podium/day $11 $12 Table Lectern/day $5 $5 Overhead Projector/day $16 $17 Projection Screen/day $5 $5 White Board/day $5 $5 VCR/DVD/TV Combo/day $22 $23 Coffee Urn/day $5 $5 Coffee service/20 people $11 $12 PA System (up to 4 hrs) $32 $34 PA System (over 4 hrs) $65 $69 Mini PA (up to 4 hrs) $22 $23 Mini PA (over 4 hrs) $43 $46 Stereo (up to 4 hrs) $22 $23 Stereo (over 4 hrs) $43 $46 Full Stage set-up $135 $144 Half Stage set-up $76 $81 Portable Bar (per day) $11 $12 Page 104 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 11 of 17

105 SCHEDULE B6 Sportsplex Fitness/Weight Room 1800 South Alder Street Rental Fees and Charges Individual Passes June 1, 2008 July 1, 2010 Youth/Senior drop in $5 $6 Youth/Senior 10 visit pass $35 $37 Youth/Senior 1 month $40 $43 Youth/Senior 3 months $85 $91 Youth/Senior 6 months $145 $155 Youth/Senior 9 months $185 $197 Youth/Senior 1 year $215 $229 Adult drop in $7 $7 Adult 10 visit pass $47 $50 Adult 1 month $52 $55 Adult 3 months $113 $121 Adult 6 months $196 $209 Adult 9 months $252 $269 Adult 1 year $294 $314 Family Passes 3 months $229 $244 6 months $391 $417 9 months $505 $539 1 year $587 $626 Group Passes Youth/Senior 6 months $102 $109 Youth/Senior 6 months (12 or more) $96 $102 Youth/Senior 9 months $132 $141 Youth/Senior 9 months (12 or more) $124 $132 Youth/Senior 1 year $156 $166 Youth/Senior 1 year (12 or more) $147 $157 Adult 6 months $155 $165 Adult 6 Months (12 or more) $144 $154 Adult 9 months $203 $217 Adult 9 months (12 or more) $191 $204 Adult 1 year $237 $253 Adult 1 year (12 or more) $221 $236 Page 105 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 12 of 17

106 SCHEDULE B7 Sportsplex Indoor Racquet Courts 1800 South Alder Street Rental Fees and Charges Individual Passes June 1, 2008 July 1, 2010 Youth/Senior drop in (45 min session) $10 $11 Youth/Senior non prime time (45 min) $5 $6 Youth/Senior 10 visit pass $35 $37 Youth/Senior 3 months $145 $155 Youth/Senior 6 months $245 $261 Youth/Senior 9 months $313 $334 Youth/Senior 1 year $365 $389 Adult drop in (45 min session) $13 $14 Adult non prime time (45 min session) $7 $7 Adult 10 visit pass $47 $50 Adult 3 months $203 $217 Adult 6 months $335 $357 Adult 9 months $427 $455 Adult 1 year $500 $533 Family Passes 3 months $402 $429 6 months $670 $715 9 months $855 $912 1 year $999 $1,066 Squash/Racquet Ball Club Rate (Non Profit) 45 minute session before 6:30 p.m. $13 $14 45 minute session after 6:30 p.m. $7 $7 Group Passes Youth/Senior 6 months $177 $189 Youth/Senior 6 months (12 or more persons) $167 $178 Youth/Senior 9 months $228 $243 Youth/Senior 9 months (12 or more persons) $214 $228 Youth/Senior 1 year $264 $282 Youth/Senior 1 year (12 or more persons ) $248 $265 Adult 6 months $268 $286 Adult 6 Months (12 or more persons ) $252 $269 Adult 9 months $340 $363 Adult 9 months (12 or more persons ) $319 $340 Adult 1 year $402 $429 Adult 1 year (12 or more persons ) $376 $401 Wallyball (45 minute session) Youth/Senior single use $16 $17 Youth/Senior 10 visit pass $138 $147 Adult single use $21 $22 Adult 10 visit pass $180 $192 Sport Equipment Rental Racquets $1 $1 Adult eyewear $1 $1 Balls $1 $1 Youth eyewear N/C N/C Racquets, balls & eyewear - up to 4 persons $2 $2 Page 106 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 13 of 17

107 SCHEDULE B8 Sportsplex Fitness/Weight Room and Racquet Courts 1800 South Alder Street Rental Fees and Charges Combined Pass for Fitness/Weight Room and Racquet Courts June 1, 2008 July 1, 2010 Youth/Senior 3 months $180 $192 Youth/Senior 6 months $304 $324 Youth/Senior 9 months $383 $409 Youth/Senior 1 year $445 $475 Adult 3 months $244 $260 Adult 6 months $407 $434 Adult 9 months $520 $555 Adult 1 year $595 $635 Family 3 months $488 $521 Family 6 months $814 $868 Family 9 months $1,040 $1,109 Family 1 year $1,226 $1,308 Page 107 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 14 of 17

108 Rentals SCHEDULE B9 Centennial Pool th Avenue Rental Fees and Charges June 1, 2008 rate per hour September 1, 2010 rate per hour Swim Club Practices $26 $28 Swim Meets $26 $28 Swim Meet (requiring cancellation of public swim) $31 $33 Birthday Party Rentals $35 $37 Public Rentals $65 $69 School Rentals $60 $64 Commercial Rentals $72 $77 Additional Guards $27 $29 Lessons 8 30 minute group * $38 $ minute group * $50 $50 30 minute private * $20 $20 30 minute semi private (2) * $30 $30 Pool Drop-Ins Preschool (4 years & under) $0.50 $0.50 Children (5 to 14 years) $1.50 $1.50 Teens (15 to18 years) $2.00 $2.00 Adults $4.00 $4.00 Family $7.00 $7.00 Seniors $2.50 $ Punch Cards Children (5 to 14 years) $13.50 $13.50 Teens (15 to 18 years) $18.00 $19 Adults $36.00 $38 Seniors $22.00 $23 Assembly Room Youth/Senior $10 $11 Adult $14 $15 Commercial Function $24 $26 rate per event per rate event Room cleanup $27 $29 Not withstanding Schedule B1, section 5, family shall be defined at the Centennial Pool to be a maximum of 2 Adults accompanying a maximum of 4 children. Page 108 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 15 of 17

109 SCHEDULE B10 Parks and Play Fields User Fees Park User Administration Fees ** June 1, 2008 July 8, 2009 July 1, 2010 Individual booking fee(per event) $27 $27 $29 Commercial booking fee: non-designated area per hour $20 $21 non-designated area per day $150 $160 designated area per hour $40 $43 designated area per day $270 $288 designated area per year $400 $427 Play Field User Administration Fees *** Youth Group (per person per season) **** $5 $5 $5 Adult Group (per person per season) **** $10 $10 $11 Individual booking fee (per event) non tournament $27 $27 $29 Individual booking fee (per day) tournament $54 $54 $58 Commercial booking fee: non-designated area per hour $20 $21 non-designated area per day $150 $160 non-designated area per year $400 $427 designated area per hour $40 $43 designated area per day $270 $288 Night Lighting Fee (per year) $270 $270 $288 **** Field user fees are based on individual registrations Park User Administration Fees** apply to the Play Field User Administration*** Fees apply to following parks: the following fields: Applegate Park Barclay Park Bowen Park Cambridge Park Campbellton Park Centennial Park Charstate Park Coronation Park Dick Murphy Park Ellis Park Frank James Park Gazelle Park Ken Forde Park Lileana Park McIvor Lake Park Robert Ostler Park Rotary Beach park Ruby Park Sequoia Park Washington Road Park Carihi Secondary (S.D. #72) Cedar Elementary (S.D. #72) Central Elementary (S.D. #72) Discovery Passage Elementary (S.D. #72) Georgia Park (S.D. #72) Nunns Creek Park Ocean Grove Elementary (S.D. #72) Oyster River Elementary(S.D. #72) Penfield Elementary (S.D. #72) Phoenix Middle (S.D. #72) Pinecrest Elementary (S.D. #72) Pinecrest Park Quadra Elementary (S.D. #72) Robron Park Rockland Elementary (S.D. #72) Sanddowne Elementary (S.D. #72) Southgate Middle (S.D. #72) Willow Point Park (Sportsplex) Willow Point Elementary (S.D. #72) Page 109 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 16 of 17

110 SCHEDULE B11 Willow Point Park South Alder Street Rental, Licence and Permit Fees Licences and Permits June 1, 2008 Sept. 1, 2009 July 1, 2010 Park Facility Permit Booking Fee N/A N/A Special Occasion Licence Fee N/A N/A Upper Change Room Per hour $6 $6 $6 Per day $35 $35 $37 Per Month Storage $29 $29 $31 1 night/week/month $58 $58 $62 2 nights/week/month $87 $87 $93 3 nights/week/month $117 $117 $125 Tennis Court Lighting Tokens/hour $5 $5 $5 Park Facility Permit Booking Fee applies to the following park facilities: Ball Hockey Court Bocce Courts Disc Golf Course Sand Volleyball Courts Skate Park Tennis Courts Page 110 of 171 User Fees and Charges Amendment Bylaw No. 3423, 2010 Page 17 of 17

111 City of Campbell River Water Utility Rate Review APPENDIX B Parcel Tax in Campbell River Water Specified Area AB Bylaw No. 1185, 1981 Page / September, _Campbell River Water Utility Report Page 111 of 171

112 Page 112 of 171

113 Page 113 of 171

114 City of Campbell River Water Utility Rate Review APPENDIX C References Page / September, _Campbell River Water Utility Report Page 114 of 171

115 City of Campbell River Water Utility Rate Review City of Campbell River Five-Year Financial Plan 2 City of Campbell River 2006 Annual Water Report 3 City of Campbell River 2009 Annual Water Report 4 City of Campbell River 2009 Provisional Budget 5 City of Campbell River 2008 Asset Register 6 NRC Water and Sewer Rates: Full Cost Recovery, March AWWA Principles of Water Rates, Fees, and Charges, M1, City of Parksville, Water Services Systems Bylaw Town of Comox, Comox Water Rates and Regulations Bylaw Comox Valley Regional District, Black Vreek/ Oyster Bay Water Services Area Bylaw 5 Page / September, _Campbell River Water Utility Report Page 115 of 171

116 Alder Street Campbell River, BC V9W 2R1 September 7, 2010 The Mayor and Council City of Campbell River Dear Councilors: Greenways Land Trust has worked closely with the City of Campbell River since Our mission has been to maintain and improve recreational and environmental greenways in our community. To that end we work closely with local stream-keeper organizations, the federal Department of Fisheries and Oceans and the provincial Ministry of Forests to protect the fish rearing capabilities of local creeks and rivers. We have stewardship agreements with the Beaver Lodge Forest Lands Trust for trail maintenance and with the City for care of the portion of the Haig-Brown property that holds Kingfisher Creek. To emphasize the importance of specific aspects of habitat protection, we sponsor and participate in a number of events throughout the year. Our annual Greenways Gallop fun run focuses on recreational opportunities in the City s trail system. Every spring our Broom Bash informs the public about invasive plant species and the hazards of yard waste dumping. Oceans Day and the Shoreline Clean-up draw attention to the health of the inter-tidal environment where salmon smolts begin their life at sea. The Canada Day tree give-away offers citizens a chance to green up their part of the City. Rivers Day invites the public to consider the annual return of our salmon resource and the importance of the sports fishing industry in our community. Interpretive walks spread Page 116 of of 3

117 Greenways Land Trust, 9/30/10 across the calendar take members of the public to a variety of habitats in our municipality. Members of the Greenways Land Trust sit on fourteen committees that serve to inform Council on specific issues of public interest. Among those committees are the Environmental Advisory Commission, the Development Advisory Commission and the Urban Forest Management Strategy committee. We also act as a resource to other community groups like CREC, the Haig-Brown Institute, the Tyee Club, the Campbell River Salmon Foundation and School District 72 on an issue-to-issue basis. Although our partnerships with other groups have brought hundreds of thousands of dollars into the City s economy, virtually none of that money came to Greenways. We pay our interns and student employees with special grants that we apply for annually. We purchase equipment with money donated by our supporters. We pay our rent and our phone bill with bingo money. We pay our two permanent, part-time employees with bingo money. Recent changes in government policy have led us to believe that there will be no bingo money after In fact, this year our annual payment was delayed from April to August. Although the timely intervention of our friends averted a cash-flow crisis (especial thanks to the Brown s Bay Marina Chum Derby and to Dan Samson), we are now acutely aware of our need for other sources of money to keep our operation afloat. We look to you. We can work for you, and, because we are a non-profit organization, we can be quite competitive. Our staff and our members have talents, qualifications and experience of tremendous scope. As a land trust we can hold land on your behalf, on which we will report to Council periodically as directed. We can police environmental covenants attached to land titles and report to you periodically as directed. We can identify, design and manage restoration projects for the City. We can map and inventory the City s urban forest. We can complete the Greenways Loop. Our goals are your goals. We can work for you. Page 117 of of 3

118 Greenways Land Trust, 9/30/10 Please permit a delegation from Greenways to attend the September 28 Council meeting to tell you more about our organization. Sincerely, Richard D. Hamilton President, Greenways Land Trust Page 118 of of 3

119 Page 119 of 171

120 City of Campbell River REPORT TO COUNCIL Legislative Services TO: Mayor and Council FROM: Community Partnership Commission DATE: September 27,2010 SUBJECT: Permissive Tax Exemptions Recommendation: THAT Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 (General) be given first three readings; AND THAT Permissive Exemption from Taxation Amendment Bylaw No. 3437, 2010 (Churches) be given first three readings. Council Policy: Tax Exemptions are currently provided to two categories of tax payers. Statutory Exemptions are authorized by section 220 of the Community Charter which applies to Governments, schools, cemeteries, hospitals and churches. The statutory exemption for churches includes the church building and the land on which the church stands. With the exception of Churches (which is explained in the next paragraph), Council has no role in these exemptions. Permissive Exemptions are authorized by section 224 of the Community Charter. Council may by bylaw grant a full or partial exemption to charitable, philanthropic or other not for profit groups that provide community services. The authority also extends to church halls and the land adjacent to churches and private schools, which is not part of the section 220 statutory exemption. The full text of the City's Permissive Tax Exemption Policy and Section 220 and 224 of the Community Charter are attached for reference. Background/Discussion: As required by Council Policy the Community Partnership Commission has reviewed the applications for Permissive Tax Exemption. Page 120 of 171 G:ILegislative ServiceslCommunity Partnership CommissionlPermissive Tax Exemptionsl2010lPermissive Tax Exemption Rpt to Council for 2011.doc Page 1 of 3

121 The Commission has endorsed the following requests: th Avenue, Discovery Community Church Mennonite Brethren; 1393 Marwalk Crescent, Campbell River and District Food Bank Society; 1426 Ironwood Road, Campbeil River Seniors' Centre Society; Unit Larwood Road, The Willow Point Supportive Living Society continues to buy additional units in this complex; 1909 Lawson Grove, Greenways Land Trust (Laughing Willow Community Garden) for 2011 only. The Commission wants to review this next year prior to recommending a longer term; #103, #301 & # Cedar Street leased by the Strathcona Regional District for the term of the 2011 and 2012 lease th Avenue, the Campbell River Head Injury Support Society. The Society applied for a Grant in Aid in The Commission declined to approve that request, however, were in support of a future Permissive Tax Exemption. Since that time the Society has been searching for a facility in which they can continue their counseling services, but also provide accommodation for 4 persons in a semi -supervised care situation. They are currently in the process of purchasing th Avenue (former Hillside Grocery), the purchase of which is to be accomplished by year end. Working with the Assessment Authority, we can set up a situation whereby approval of a Permissive Exemption would only become effective if the purchase is completed by year end. Alternately the Society would need to pay taxes for 2011 and reapply for the 2012 tax year. The cost of taxes to be forgiven by the City and the total benefit to each property owner based on 2010 taxes are as follows: Discovery Community Church Mennonite Brethren Campbell River & District Food Bank Campbell River Seniors' Centre Society Willow Point Supportive Living Society Greenways Land Trust (Laughing Willow Community Garden) The Strathcona Regional District Campbell River Head Injury Support Society City Taxes $ $ 3, $ 4, $ $ $ 7, $ 2, Total Taxes $ 1, $ 5, $ 7, $ 1, $ 1, $ 14, $ 4, Bylaw No amends Permissive Exemption from Taxation Bylaw No. 3254, 2006 (General). Bylaw No amends Permissive Exemption from Taxation Bylaw No. 3256, 2006 (Churches). Both original and amended bylaws are attached. Section 227 of the Community Charter requires that notice of Council's intention to adopt Permissive Tax Exemption Bylaws be advertised giving a description of the property, the term of the exemption and an estimate of the taxes to be forgiven over the following three years. This section does not apply to exemptions for church properties. Public Notice of Council's intention to adopt Bylaw 3436 will be advertised as required by section 227 of the Community Charter following 3 fd Reading of Bylaw G:\Legis/ative ServiceslCommunity Partnership CommissionlPermissive Tax Exemptionsl2010lPermissive Tax Exemption Page 121 of 171 Rpt to Council for 2011.doc Page 20f3

122 Bylaw No (General) also includes the following housekeeping amendments: to delete sub-section (h) (this property is no longer leased by the Campbell River Gun Club) to correct two folio numbers. Bylaw No (Churches) includes the following housekeeping amendments: to delete subsections (f) and (0), these properties were sold and are now taxable. by changing ownership from the Roman Catholic Church to the Campbell River Vineyard Christian Fellowship, the current owners. Eligible organizations that own property are given terms up to a maximum of 10 years expiring in 2016 so that a complete review of all permissive tax exempt properties may be done in the same year. Leaseholders are granted shorter terms. Conclusion: Council's support of the Community Partnership groups has assisted the ongoing operation of Community Arts, Cultural, Recreation, Social, Emergency and Spiritual facilities and programs that greatly enhance the quality of life in the community. Extending that principle to non-profit groups receiving permissive tax exemptions offers similar support to the groups that are established in buildings. Communications: Bylaw 3436 will be advertised as explained above. All applicants for Permissive Tax Exemptions will be notified of Council's decision following final considerations of the Bylaws. Respectfully submitted, Jim Harris, Chair On behalf of Community Partnership Commission Attachments: City Policy and Community Charter excerpts Bylaw No Bylaw No Bylaw No Bylaw No Discovery Community Church Mennonite Brethren application Campbell River and District Food Bank application Campbell River Seniors' Centre Society application Willow Point Supportive Living Society application Greenways Land Trust (Laughing Willow Community Garden) application Strathcona Regional District application Campbell River Head Injury Support Society application Page 122 of 171 G:ILegis/ative ServiceslCommunity Partnership CommissionlPermissive Tax Exemptionsl2010lPermissive Tax Exemption Rpt to Council for 2011.doc Page 30f3

123 City of Campbell River Council Policy Amendment Oct Res. 'R Permissive Property Tax Exemptions Purpose Pennissive tax exemptions are designed to support non-profit community groups that add to Campbell River's quality of life by delivering economic, social and cultural programs and which, under ordinary circumstances, would be subject to property tax. The Community Partnership Commission will review all applications for tax exemption and make recommendations to Council, which can include a full, partial, or no exemption. Emphasis will be given to facilities that provide services that may otherwise be to be provided by the City. Care must be taken to ensure that when a nonservice is offered that competes with a licensed business that the non-profit service targets a sector of the community not served by business Process Council will consider applications for pennissive tax exemptions annually. The opportunity to apply will be advertised two (2) times in the local newspaper and by letters mailed to current tax exemption recipients. In addition, application packages will be available at any time from the City Hall or website at Applications must be submitted to the City Clerk, using the prescribed application fonn, before May 31 SI each year. The Manager will review the applications for completeness, and arrange contact with applicants for additional infonnation as necessary. Application submissions must include: Copies of financial statements for last three (3) years for first time applicants, and for the last year for c:urrent tax exemption recipients. Copy of state ;ertificate or lease as applicable Council Policy - Finance 2 - Page 6 Page of 171

124 ~ Campbell ~~~r City of Campbell River Council Policy Adopted: September 12, 2000 Council Resolution No, Description of programs/services/benefits delivered from the subject lands/improvements including participant numbers, volunteer hours, benefiting groups/individuals/special needs populations, fees charged for participation Description of any 3 rd party use of the subject landlimprovements including user group names, fees charged and conditions of use, Financial information on how the tax exemption amount is put back into the community through charitable means or reduced fees paid by the general population of the City of Campbell River. Confirmation that the organization's activities do not compete with any other duly licensed business in the Municipality. The City Clerk will present a summary report of the applications, relative to the eligibility criteria, to Council and arrange for delegations to Council by applicants as necessary Criteria (a) Subject Property must be one of: OLand andlor improvements owned by the applicant OLand andlor improvements leased under an agreement OLand andlor improvements ancillary to a statutory exemption under s.220 of the Community Charter (Statutory Exemptions) (b) Nature of Organization must be: o Non-profit organization o Charitable/philanthropic organization o Athletic or Service Club! Associations o Care facility/licensed private hospital o Partner of the municipality by agreement under s. 225 (Partnering, heritage, riparian and other special exemption authority) of the Community Charter o Other local authority o Organization eligible under s. 220 statutory exemption (e.g. place of public worship, cemetery, library, Indian land, senior's homes, hospital, etc.) (c) The applicant organization's use of the landlimprovements must benefit the community in one or more of the following ways: o Provides recreational facilities for public use o Provides recreation programs to the public o Provides programs to andlor facilities used by youth, seniors or other special needs groups o Preserves heritage important to the community character o Preserves an environmentally, ecologically significant area of the community o Offers cultural or educational programs to the public which promote community spirit, cohesiveness andlor tolerance o Offers services to the public in formal partnership with the municipality o Council Policy - Finance Policy 2 - Page 7 Page 124 of 171 Page 18 of65

125 City of Campbell River Council Policy (d) All accounts for fees and charges levied by the City of Campbell River to the applicant must be current Duration of Exemption Eligible organizations may be considered for tax exemptions exceeding one year (to a maximum of 10 years) where it is demonstrated that the serviceslbenefits they offer to the community are of a duration exceeding one year (i.e. for the period of the tax exemption) Extent, Conditions, and Penalties (a) Council may designate only a portion of the land/improvements as exempted where the following circumstances exist: o A portion of the land/improvements is used by the private sector and/or organizations not meeting Council's exemption criteria o The applicant already receives grant-in-aid from the municipality and/or other sources o [other) (b) Council may impose conditions on the exempted land/improvements with the applicant organization, including but not limited to: o registration of a covenant restricting use of the property o an agreement committing the organization to continue a specific service/program o an agreement committing the organization to have field/facilities open for public use for certain times or a total amount of time o an agreement committing the organization to offer use of the field/facility to certain groups free of charge or at reduced rates o an agreement committing the organization to immediately disclose any substantial increase in the organization's revenue or anticipated revenue or any change in the status of the property o [other) (c) Council may impose penalties on an exempted organization for knowing breach of conditions of exemption, including but not limited to: o revoking exemption with notice o disqualifying any future application for exemption for specific time period o requiring repayment of monies equal to the foregone tax revenue o [other] Tax Sales (City Manager Authorized to Bid) The Cil:'j Manager is authorized to bid on tax sale properties on behalf of the City up to a maximum of 50% of assessed values Parcel Tax Notices Parcel Tax notices will only be mailed where new property owners have been added or changes have been made to the Parcel Tax RolL Council Policy - Finance Policy 2 - Page 8 Page Page 190[ of 171

126 General statutory exemptions 220 (1) Unless otherwise provided in this Act or the Local Government Act, the following property is exempt from taxation to the extent indicated: (a) land, improvements or both vested in or held by the Provincial government; (b) land, improvements or both vested in or held by (i) the municipality, or eii) the municipality jointly with another municipality or a regional district; (c) land, improvements or both exempt from municipal taxation by another Act; (d) land, improvements or both (i) of a public library under the Library Act, or (ii) vested in or held by a municipality and occupied by a public library under the Library Act; (e) land, improvements or both of an Indian, in a municipality incorporated under section 12 (1) of the Local Government Act, who is an owner under the letters patent, except for taxation under section 197 (1) Ca) [municipal property taxes]; (f) land, improvements or both in a municipality, other than a municipality incorporated under section 12 (1) of the Local Government Act, that (i) are held in trust by the Crown for a band of Indians, and (ii) are not leased to or occupied by a person who is not a member of the band; (g) the land actually used and occupied for the interment of the dead or in respect of which a certificate of public interest under the Cremation, Interment and Funeral Services Act has been issued by the director under that Act, together with the improvements included as part of the cemetery, mausoleum or columbarium under that Act, other than Page Page of65 171

127 (I) premises used for the provision of funeral services within the meaning of that Act, except any part of those premises used for the provision of bereavement rites and ceremonies, (ii) crematoriums within the meaning of that Act, and (iii) premises, or that part of premises, used primarily for the sale of cemetery services or funeral services within the meaning of that Act; (h) a building set apart for public worship, and the land on which the building stands, if title to the land is registered in the name of (i) the religious organization using the building, (li) trustees for the use of that organization, or (iii) a religious organization granting a lease of the building and land to be used solely for public worship; (i) a building that was constructed or reconstructed with the assistance of aid granted by the Provincial government after January 1, 1947 but before April 1, 1974 and that is owned and used exclusively without profit by a corporation to provide homes for elderly citizens, together with the land on which the building stands; U) a building set apart and used solely as a hospital under the Hospital Act, except a private hospital under that Act, together with the land on which the building stands; (k) land and improvements for future hospital requirements that are (i) designated for the purposes of this section by the minister responsible for the Hospital Act, and (li) vested in, or held by, a society or corporation that is not operated for profit and that has as an object the operation of a hospital; (I) a building owned by an incorporated institution of learning that is regularly giving children instruction accepted as equivalent to that given in a public school, in actual occupation by the institution and wholly in use for the Page 127 of 171 Page 21 of65

128 purpose of giving the instruction, together with the land on which the building stands; (m) fruit trees; en) improvements, other than dwellings and the fixtures, machinery and similar things mentioned in paragraph (0), erected on farm land and used exclusively to operate a farm, up to but not exceeding an assessed value of $50 000; (0) fixtures, machinery and similar things located on farm land and used exclusively to operate the farm that, if erected or placed, in or on land, a building or fixture or structure in or on it, would, as between landlord and tenant, be removable by the tenant; (p) an improvement designed, constructed or installed to provide emergency protection for persons or domestic animals in the event of a disaster or emergency within the meaning of the Emergency Program Act; (q) sewage treatment plants, manure storage facilities, effluent reservoirs, effluent lagoons, deodorizing equipment, dust and particulate matter eliminating equipment; (r) a floating dry dock, other than the onshore facilities of the floating dry dock, if the floating dry dock has a lift capacity greater than tonnes. (2) Septic disposal systems are not exempt from taxation under subsection (1) (q). (3) An exemption under subsection (1) (b) to (p) does not include exemption from a fee. (4) An exemption under subsection (1) (b), Cd), (g), (h), (i) or (I) extends only to taxation under section 197 (1) (a) [municipal property taxes}. Page 128 of 171 Page 22 of65

129 General authority for permissive exemptions 224. (1) A council may, by bylaw in accordance with this section, exempt land or improvements, or both, referred to in subsection (2) from taxation under section 197 (1) (a) [municipal property taxes J, to the extent, for the period and subject to the conditions provided in the bylaw. (2) Tax exemptions may be provided under this section for the following: (a) land or improvements that (i) are owned or held by a charitable, philanthropic or other not for profit corporation, and (ii) the council considers are used for a purpose that is directly related to the purposes of the corporation; (b) land or improvements that (i) are owned or held by a municipality, regional district or other local 8Llthorit'j. and (ii) the council considers are used for a purpose of the local authority; (c) land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptionsj were it not for a secondary use; (d) the interest of a public authority. local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization if (i) the land or improvements are owned by a public authority or local authority', and (ii) the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (e) the interest of a public authority, local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization jf (i) the land or improvements are owned by a person who is providing a municipal service under a partnering agreement, (ii) an exemption under section 225 [partnering and other special tax exemption authorityj would be available for the COMMUNITY CHARTER - Part 7 Municipal Revenue Page of65 171

130 land or improvements in relation to the partnering agreement if they were used in relation to the service, (iii) the partnering agreement expressly contemplates that the council may provide an exemption under this provision, and (iv) the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (f) in relation to property that is exempt under section 220 (1) (h) [buildings for public worship], (i) an area of land surrounding the exempt building, (ii) a hall that the council considers is necessary to the exempt building and the land on which the hall stands, and (iii) an area of land surrounding a hall that is exempt under subparagraph (ii); (g) land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers is necessary to land or improvements so used or occupied; (h) in relation to property that is exempt under section 220 (1) (i) [seniors' homes], 0) [hospitals] or (I) [private schools], any area of land surrounding the exempt building; (i) land or improvements owned or held by an athletic or service club or association and used as a public park or recreation ground or for public athletic or recreational purposes; U) land or improvements owned or held by a person or organization and operated as a private hospital licensed under the Hospital Act or as a licensed community care facility, or registered assisted living residence, under the Community Care and Assisted Living Act; (k) land or improvements for which a grant has been made, after March 31,1974, under the Housing Construction (Elderly Citizens) Act before its repeal. (3) The authority under subsection (2) (e) and (g) to U) is not subject to section 25 (1) [prohibition against assistance to business]. (4) Subject to subsection (5), a bylaw under this section COMMUNITY CHARTER - Part 7 Municipal Revenue Page 130 of 171 Page 24 of65

131 (a) must establish the term of the exemption. which may not be longer than 10 years. (b) may only be adopted after notice of the proposed bylaw has been given in accordance with section 227 [notice of permissive tax exemptions]. and (c) does not apply to taxation in a calendar year unless it comes into force on or before October 31 in the preceding year. (5) Subsection (4) (a) and (b) does not apply in relation to exemptions under subsection (2) (f) and (h). (6) If only a portion of a parcel of land is exempt under this section, the bylaw under this section must include a description of the land that is satisfactory to the British Columbia Assessment Authority. (7) A bylaw under this section ceases to apply to property, the use or ownership of which no longer conforms to the conditions necessary to qualify for exemption and, after this, the property is liable to taxation. COMMUNITY CHARTER - Part 7 Municipal Revenue Page Page of65 of 171

132 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLA W NO A BYLAW OF THE CITY OF CAMPBELL RIVER TO AMEND PERMISSIVE EXEMPTION FROM TAXATION BYLAW NO. 3254, The Council of the City of Campbell River in open meeting assembled enacts as follows: 1. TITLE This bylaw may be cited for all purposes as the "Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 (General}". 2. ENACTMENT This bylaw comes into effect upon adoption. 3. Permissive Exemption from Taxation Bylaw No. 3254, 2006 is hereby amended as follows: a) by adding the following to Section A: (aa) (bb) (cc) (dd) (ee) Lot 11, District Lot 218, Comox District, Plan VIS3134, PID Roll NO (2-142 Larwood Road) owned by the Wiliow Point Supportive Living Society; Lot 15, District Lot 66, Sayward District, Plan 29133, PID Roll No (1393 Marwalk Crescent) owned by the Campbell River and District Food Bank Society; Lot A, District Lot 73, Sayward Land District, Plan 6023, PID , Roll No (591 9 th Avenue) owned by the Campbell River Head Injury Support Society. The approximately 6000 sq. ft. of rental space within the Campbell River Common Shopping Centre Ltd. Buildings, Assessment Roll No , occupied by the Campbell River Seniors' Centre Society shown on the attached schedule "0"; Lot 10, District Lot 210, Comox Land District, Plan 17188, Roll No (1909 Lawson Grove) for 2011, occupied by Greenways Land Trust ( Laughing Willow Community Garden) shown as Simms Park on the attached schedule "E". b) by deleting sub-section (h) in its entirety in Section B, and renumbering accordingly; c) by deleting Roll No in Section B, sub-section (I) and replacing with Roll No ; d) by deleting Roll No in Section C, sub-section (d), and replacing with Roll No ; Page 132 of 171

133 e) by adding the following to Section C: (s) Portion of Strata Lot 3, District Lot 69, Sayward District, Plan VIS3099, PID and Strata Lot 5, District Lot 69, Sayward District, Plan VIS3099, PID and Strata Lot 6, District Lot 69, Sayward District, Strata Plan VIS3099, PID , together with an interest in the Common Property in proportion to the unit entitlement of the Strata Lots, leased for 2011 and 2012 by the Strathcona Regional District. Read a first time on the Read a second time on the Read a third time on the day of day of day of A Public Notice was advertised in two issues of the Campbell River Mirror newspaper on the 8th and 13th day of October, Adopted on the day of MAYOR DEPUTY CITY CLERK Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 Page 133 of Page of 4

134 SCHEDULE "0" Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 Page 134 of Page of 4

135 SCHEDULE "E" CITY OF CAMPBELL RIVER Parks, Recreation & Cuiture Simms Park Permissive Exemption from Taxation Amendment Bylaw No. 3436, 2010 Page 135 of Page f 4

136 I ~ CITY OF CAMPBELL RIVER I PROVINCE OF BRITISH COLUMBIA \ ~ BYLAW NO ~ A BYLAW TO EXEMPT CERTAIN PROPERTIES FROM TAXATION FOR THE YEARS 2007 TO WHEREAS Section 224 of the Community Charter empowers Council, by Bylaw, to exempt from taxation imposed under 1 (a) of Section 197 of the Community Charter for a period of up to ten years, land, improvements or both land and improvements. (i) (ii) (iii) (iii) owned or held by a charitable or philanthropic or other not for profit corporation and the council considers are used for a purpose that is directly related to the purposes of the corporation; owned or held by a municipality, regional district or other local authority, and the council considers are used for the purpose of the local authority; owned or held by an athletic club or service club or association and used as a public park or recreation ground or for public athletic or recreational purposes; in respect of which a grant has been made after the thirty-first day of March 1974, under the Housing Construction (Elderly Citizens) Act before its repeal. NOW THEREFORE the Council of the City of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited as the "Permissive Exemption from Taxation Bylaw No. 3254,2006 (General)". A. HEALTH, HOUSING AND COMMUNITY SERVICES: The following lands and improvements thereon are hereby seventy-five percent (75%) exempted from taxation for 2007 and 100% from 2008 through 2016 inclusive: (a) Lot 21, Block 2, District Lot 69, Sayward District, Plan 1076, Roll No ; (1048 Hemlock Street) owned by the Campbell River Child Care Society; (b) Lot B, District Lot 72, Sayward District, Plan 17101, Roll No (394 Leishman Road), owned by the Campbell River Child Care Society; (c) Lot 4, Plan 8948, District Lot 69, Sayward District, Roll No ( th Avenue) owned by the Campbell River Alano Club; (d) (e) That portion of Parcel 0, Plan of Plan 26035, District Lot 69, Sayward District, that is not exempt from taxation under Section 220(1) of the Community Charter Roll No (931-14th Avenue) owned by Branch 137 Royal Canadian Legion, John Perkins Memorial Housing Society; Amended Lot 8, District Lot 72, Plan 14670A of Plan 11595, Sayward District, Roll No , (81 Dogwood Street) owned by the Campbell River and District Senior Housing Society; (f) Lot 2, Plan 46779, District Lot 72, Sayward District, Roll No (170 Dogwood Street) owned by St. John Council for British Columbia Properties; (g) (h) Lot 8, Plan 11910, District Lot 72, Sayward District, Roll No (675-2 nd Avenue) owned by St John Society (BC and Yukon); Lot 11, Plan 6641, District Lot 73, Sayward District, Roll No (647 Birch Street) owned by North Island Supportive Recovery Society; Page 136 of 171

137 Permissive Exemption from Taxation Bylaw No. 3254, 2006 Page 2 of 11 B. (i) Lot 1, Plan 7611, District Lot 73, Sayward District, Roll No (608 Alder Street) owned by the Campbell River & North Island Transition Society; (j) Strata Lot 1, District Lot 218, Comox District, Plan VIS 3134, PID , Roll No ( Larwood Road) owned by the Willow Point Supportive Living Society; (k) Strata Lot 2, District Lot 218, Comox District, Plan VIS 3134, PID , Roll No ( Larwood Road) owned by the Willow Point Supportive Living Society; (I) (m) (n) (0) (p) (q) (r) (s) Lot 4, District Lot 218, Comox District, Plan VIS3134, PID Roll No (9-142 Larwood Road) owned by the Willow Point Supportive Living Society; Lot 8, District Lot 218, Comox District, Plan VIS3134, PID Roll No (5-142 Larwood Road) owned by the Willow Point Supportive Living SocietYj Lot 12, Block 10, District Lot 69, Sayward District, Plan 1076, Roll No (1185 Greenwood Street) owned by the Campbell River and District Association for the Mentally Handicapped; Lots 9, 10 and 11, Block 10, District Lot 69, Sayward District, Plan 1076, Roll No (1153 Greenwood Street) owned by the City of Campbell River and leased to the Campbell River and District Association for the Mentally Handicappedj Portion of Lot 1, District Lot 69, Sayward District, Plan VIP 70156, Roll No (401 _11th Avenue) owned by the City of Campbell River and leased to John Howard Society of North Island; Lot 3 and 4, District Lot 69, Sayward District, Plan 19238, Roll No ( th Avenue) owned by the Navy League of Canada; Lot 2, Plan 4813, District Lot 218, Comox District, Roll No , (2165 South Island Hwy) owned by the Willow Point Lions Club Society; Section 18, Township 1, Comox District, Lease Site K, Campbell River Municipal Airport, Roll No (Building #13 Campbell River Airport) in the name of the Campbell River Air Youth Association; CULTURE AND RECREATION: The following lands and improvements thereon are hereby fifty percent (50%) exempted from taxation for 2007 and 100% for 2008 through 2016 inclusive: (a) Portion of Lot 1, Plan 20065, District Lot 72, Sayward District, Roll No (#B 450 Merecroft Road) owned by the City of Campbell River and leased to the Campbell River Judo Club; (b) Portion of Lot 1, Plan 20065, District Lot 72, Sayward District, Roll No (#8 450 Merecroft Road) owned by City of Campbell River and leased to the Wado International Karate-Do Federation; (c) Portion of Lot 1, Plan 20065, District Lot 72, Sayward District, Roll No (450 Merecroft Road) owned by the City of Campbell River and leased to the C.R. Youth Soccer Association; (d) Lot 1, Plan 38030, District Lot 276, Sayward District, Roll No (900 Parkside Drive) owned by the City of Campbell River and leased to Campbell River Trail Riders Organization; Page 137 of 171

138 Permissive Exemption from Taxation Bylaw No. 3254, 2006 Page 3 of 11 (e) (f) (g) (h) (i) (j) Lot 1 & 2, Plan 29133, District Lot 66, Sayward District, Roll No ( th Avenue) owned by Campbell River Gymnastics Association; Lease District Lot 84 Sayward District, Roll No (2021 Gold River Hwy) owned by the Province of BC and leased to the Campbell River Motocross Associationj Lot 10, Plan 9399, District Lot 1476, Sayward District, UO , Roll No (2600 Quinsam Road) owned by Campbell River Gun Club Society; Sayward Land District PUP 652 Buffer Zone owned by the Province of British Columbia and leased to Campbell River Gun Club Society Roll No (2600 Quinsam Road); Lot 5, Plan 19238, District Lot 69, Sayward District, PID , Roll No ( th Avenue) owned by the Association Francophone. Lot 1, Plan 32771, District Lot 1476, Sayward District, Lease , Roll No (2641 Campbell River Road) owned by the Province of British Columbia and leased to Campbell River Fish and Wildlife Association; C. PROPERTY USED FOR CITY PURPOSES: The following lands and improvements thereon are hereby one hundred percent (100%) exempted from taxation for the years 2007 through 2016 inclusive: (a) Lot A, Plan 24419, District Lots 69 and 73, Sayward District, PID , Roll No (900 Alder Street) owned by the City of Campbell River, specifically those parts utilized by Rivercorp a wholly owned corporation shown outlined on the attached Schedule "A-1"; (b) Lot A, Plan 24419, District Lots 69 and 73, Sayward District, PID , Roll No, (900 Alder Street) owned by the City of Campbell River, specifically those parts used for the "Found Bike Program" administered by the Eagles for the RCMP shown shaded on the attached schedule "A-2"; (c) Lot A, Plan 24419, District Lots 69 and 73, Sayward District, PID , Roll No (900 Alder Street) owned by the City of Campbell River, and that part leased to Tourism Campbell River and Region as shown shaded on the attached Schedule "A-3"; (d) Lot A, Plan 24419, District Lots 69 and 73, Sayward District, PID , Roll No (900 Alder Street) owned by the City of Campbell River, and that part leased to Campbell River Community Network as shown shaded on the attached Schedule "A-4"; (e) Lot A, Plan 24419, District Lots 69 and 73, Sayward District, PID , Roll No (900 Alder Street) owned by the City of Campbell River, and that part leased to Campbell River Chamber of Commerce as shown shaded on the attached Schedule "A-4"; (f) (g) Lot 2, Plan 11693, District Lot 73, Sayward District, PID , Roll No (470 Island Highway), owned by the City of Campbell River and operated by the Museum at Campbell River. Roll Number ; Lot 1, Plan VIP 72566, District Lot 73 Sayward District PID , Roll No (621 Island Highway) owned by the City of Campbell River and Operated by the Maritime Heritage Society, including those parts occupied by the Genealogy Society Roll Number ; Page 138 of 171

139 Permissive Exemption from Taxation Bylaw No. 3254, 2006 Page 4 of 11 (h) (i) (j) (k) (I) (m) (n) (0) (p) (q) (r) (s) (t) Lot 2, Plan VIP 62943, District Lot 72 Sayward District, PID , ( S Dogwood Street) owned by the City of Campbell River, specifically those parts occupied by the SPCA and North Island 911 Corp. shown outlined on the attached Schedule 'B', Roll Number ; Lot 1 & 2, Plan 5804, District Lot 69, Sayward District, PID , Roll Number ( Shoppers Row) owned by the City of Campbell River and occupied by the Tidemark Theatre Society: Lot 1, Plan 18780, District Lot 1558, Sayward District and Lot F, Plan 13752, CT , PID and PID , (1235 Shoppers Row), Owned by the City of Campbell River and occupied by the Campbell River and District Public Art Gallery, shown shaded on the attached Schedule 'C', Roll Number ; Lot 1, Plan 18780, District Lot 1558, Sayward District and Lot F, Plan 13752, CT , PID and PID , (1235 Shoppers Row), Owned by the City of Campbell River and occupied by the Tourist Information Centre. Shown outlined on the attached Schedule 'C' Roll Number ; Lot 2, Plan VIP 74911, District Lot 218, Comox District, PID (2131 South Island Highway), owned by the City of Campbell River and occupied by the Campbell River Community Arts Council, Roll Number ; Lot A, District Lot 66, Sayward District, Plan VIP78393 (2251 Campbell River Road), operated by the Campbell River & District Museum and Archives Society on behalf of the City of Campbell River under permit from the Province of B.C., Roll Number PID Lot 3, Plan 2596, District Lot 66, Sayward District, District Lot 66 except Plan 20175, 1430 as and VIP78393 (2252 Campbell River Road) Lic # for Fish and Wildlife Conservation purposes of the Campbell River and unnamed rivers streams or creek Haig Brown Plan 2013R 1.89 Ac Tax Act Sec 24 leased to Discovery Coast Greenways Land Trust PID , Roll No Lot A, Plan 24419, District Lot 69 & 73, Sayward Land District, P.I.D , (900 Alder Street) Roll # owned by the City of Campbell River and leased to Community Futures Development Corporation of Strathcona; Lot C, Plan District Lot 69, Sayward District P.I.D (1351 Ironwood Street) (Roll Number ) owned by the Vancouver Island Health Authority; Lot A, Plan VIP 70741, District Lot 72, Sayward District P.I.D , ( nd Avenue), Roll Number owned by the Vancouver Island Health Authority and; Lot 23, Plan 9199 District Lot 73, Sayward District P.I.D , (433 Dogwood St) (Roll Number ), owned by the Vancouver Island Health Authority. Lot 1, Plan 20098, District Lot 69, Sayward District, except Plan VIP51433 (1441 Ironwood Street Roll in the name of Campbell River Senior Housing Society. Lot B, Plan VIP53635, District Lots 1417, 1420 and 1421, Sayward District, (1201 Homewood Road) Roll No owned by the Nature Trust of British Columbia and leased to the City of Campbell River. Page 139 of 171

140 Permissive Exemption from Taxation Bylaw No. 3254, 2006 Page 5 of 11 (u) That portion of Lots A&B, District Lot 219, Comox District, Plan 17244, Roll No , PID and (261/201 Larwood Road) owned by the City of Campbell River and leased to the Campbell River Search and Rescue Society. 2. Permissive Exemption from Taxation Bylaws No. 3063, 3123, 3124, 3125, 3127, 3129,3131,3132,3134 are hereby repealed. Read a first time on the 2nd day of October Read a second time on the 2nd day of October Read a third time on the 2nd day of October Notice, in accordance with Section 227 of the Community Charter, was advertised in two issues of the Campbell River Mirror on September 29, 2006 and October 4, Adopted on the 16th day of October MAYOR CLERK Page 140 of 171

141 Permissive Exemption from Taxation Bylaw No. 3254, 2004 Page 6 of 11 SCHEDULE "A _, Ii ENTERPRISE CENTRE 900 ALDER STREET """"" DISTRICT OF - CAMPBELL RIVER... R>I... ENCINEERING DEPARTMENT www R>I """,.,. N1S SCHEDULE "Alf.: It, AUG.../o, /(l/ v &5,e c: c-f! /J,-- _ItO OtSI(RU. ""'" "".!)/. Page 141 of 171

142 Permissive from Taxation of 11 ENTERPRISE CENTRE 900 ALDER ST~EEf DISTRICT OF CAMPBELL RIVER ENGINEERING DEPARTMENT Page 142 of 171

143 Permissive Exemption from Taxation Bylaw No. 3254, 2004 Page 8 of 11 SCHEDULE "A "-) '/ ENTERPRISE CENTRE 900 ALDER STREET DISTRICT OF -'iiw. CAMPBELL RIVER ENGINEERING OEPt,RTMENT u""'"" RM """ NTS SCHEDULE tla"_k3 F / ""' AUG,\4/01 NORTH CENTRAL ISLAND TOURISM ORGANIZATION LEASED AREA CF.AW1NC NO CiSI! iff. F.\OG\pis~ ShUT RCV. OF Page 143 of 171

144 Permissive Exemption from Taxation Bylaw No. 3254, 2004 Page 9 of 11 SCHEDULE "A" _ -,.# ENTERPRISE CENTRE 900 AlDER STREET DISTRICT OF - CAMPBELL RIVER ~ Ril ENGINEERING DEPARTMENT - -NTS "'" AUC.14jO! SCHEDULE "A" -~f"/ CAMPBELL RIVER COMMUNllY NEW/ORK II:'ACl:'n AOI:'A DP.AWmG so O1$j(REf. n$~jm\~ $hid or Page 144 of 171

145 Permissive Exemption from Taxation Bylaw No. 3254, 2004 Page 10 of 11 7< t,'. A ".~ j :1 ;}':+, E:J., ~, +, ,1 I III o o ;;. -' o Q r (pubuc WORK~ YARD, 36l MERECROFT ROAD SCHEDULE" Page 145 of 171

146 Permissive Exemption from Taxation Bylaw No. 3254, 2004 Page 11 of 11 LE "'\ u INFO~'MATION ~1ENTREIIIfII//A_. O;;J, /(/0 COMMON~ j! ~I "1i"~~";;"""'4> ~i.. -' 'r, AREA sq:ft.., of, BUILDrNG RmV Page 146 of 171

147 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLA \V NO A BYLAW OF THE CITY OF CAMPBELL RIVER TO AMEND PERMISSIVE EXEMPTION FROM TAXATION BYLAW NO. 3256, The Council of the City of Campbell River in open meeting assembled enacts as follows: 1. TITLE This bylaw may be cited for all purposes as the "Permissive Exemption from Taxation Amendment Bylaw No. 3437, 2010 (Churches)". 2. ENACTMENT This bylaw comes into effect upon adoption. 3. Permissive Exemption from Taxation Bylaw No. 3254, 2006 is hereby amended as follows: a) by deleting subsection (f) and (0) in their entirety and renumbering accordingly; and b) by adding the following: (q) Lot 2 & 3, District Lot 69, Sayward District, Plan , PID Roll No (250-10th Avenue) owned by the Discovery Community Church Mennonite Brethren; c) by deleting "the Roman Catholic Church and leased to the Vineyard Church" and replacing with "Campbell River Vineyard Christian Fellowship" in subsection (s). Read a first time on the Read a second time on the Read a third time on the Adopted on the day of day of day of day of MAYOR DEPUTY CITY CLERK Page 147 of 171

148 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLA \\1 NO A BYLAW TO EXEMPT CERTAIN PROPERTIES FROM TAXATION FOR THE YEARS 2007 TO WHEREAS Section 224 (f) of the Community Charter empowers Council, by Bylaw, to exempt from taxation imposed under of the Community Charter in relation to property that is exempt from taxation under Section 220 (1 )(h): (i) (ii) (iii) an area of land surrounding the exempt building, a hall that the council considers is necessary to the exempt building and the land on which the church stands, and an area of land surrounding a hall that is exempt under (ii) NOW THEREFORE the Council of the City of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited as the II Permissive Exemption from Taxation Bylaw No. 3256, 2006 (Churches)". The foliowing lands and improvements thereon are one hundred percent (100%) exempted from taxation imposed under Clauses (1 )(a) of Section 197 of the Community Charter: (a) (b) (c) That portion of Lot A, District Lot 72, Sayward District, Plan 18739, except Plans & 937BL outlined on the plan annexed hereto as Schedule 'A'; and more particularly described as follows: Commencing at the southeast corner of said Lot A, Plan 18739, thence westerly 114 metres, thence northerly 76 metres, thence easterly 37 metres, thence northerly 52 metres, thence easterly 38 metres, thence northerly 13 metres, thence easterly 39 metres, thence southerly 140 metres, being the point of commencement; (34 South Alder Street) - St. Patrick's Centre - Folio: ; Lot C, Section 32, Township 1, Comox District, Plan 33326, (445 Merecroft Road) - Pentecostal Assembly - Folio: ; Lot 9, District Lot 72, Sayward District, Plan 9538, (300 Thulin Street) - Seventh Day Adventist- Folio: ; (d) Lot E, Plan 10600, District Lot 72, Sayward District, (# McLean Street) - Salvation Army - Folio: ; (e) Lot 9, District Lot 73, Sayward District, Plan 16741, (422 Colwyn Street) - Foursquare Gospel Church of Canada - Folio: ; (f) Plan 80353N, District Lot 218, Comox Land District, of Lot 1, Plan 4743 and Lot 2, Plan 37366, (181/191 Larwood Road) - Foursquare Gospel Church of Canada - Folio ; (g) Lot 6, Plan 9199, District Lot 73, Sayward District, (403-5th Avenue) - Foursquare Gospel Church of Canada - Folio: ; (h) Lot 1, Plan 45319, District Lot 72, Sayward District, (735 Pinecrest Road) - Guru Nanak Sikh SOCiety - Folio: ; (i) Lot 2, Plan 45319, District Lot 72, Sayward District, (228 South Dogwood Street) - Anglican Synod Diocese of B.C - Folio: ; (j) Lot A, Plan 10221, District Lot 210, Comox District, Page ( Hilchey of 171 Road) - Campbell River Church of Christ - Folio: ;

149 Bylaw No Page 2 of 3 (k) Lot 5, Plan 10220, District Lot 210, Comox District, (# Simms Road) - Trinity Presbyterian Church - Folio: ; (I) Lot 1, Plan 43804, District Lot 73, Sayward District, (451-7th Avenue) - Campbell River Church of the Way - Folio: ; (m) Lot 2, Plan 43875, District Lot 72, Sayward District, (201 Birch Street) - Bethany Evangelical Lutheran Church - Folio: ; (n) Lot 1, Plan 20997, District Lot 72, Sayward District, (415 Pinecrest Road) - Trustees United Church of Canada - Folio: ; (0) Lot 1, Plan 18986, District Lot 72, Sayward District, (175 Evergreen Road) - President of Lethbridge Stake - Folio: ; (p) Lot 1, Section 20, Township 1, Comox District, Plan VIP 70092, PID (460 Goodwin Road) - The President of Lethbridge Stake - Folio No ; (q) Lot 1, Plan 44415, District Lot 75, Sayward District, PID # , (1935 Evergreen Road) - Trustees of Jehovahs Witnesses - Folio No ; (r) Lot 3, Plan 45319, District Lot 72, Sayward District, PID # , (260 South Dogwood Street) - Campbell River Regular Baptist Church - Folio No ; (s) Lot A, Plan 20175, District Lot 66, Sayward District, PID (2215 Campbell River Road) owned by the Roman Catholic Church and leased to the Vineyard Church. 2. Permissive Exemption from Taxation Bylaws No is hereby repealed. Read a first time on the 2nd day of October Read a second time on the Read a third time on the Adopted on the 2nd day of 2nd day of 16th day of October October October MAYOR I CLERK Page 149 of 171

150 No f3 SCHEDULE "A" BY-LAW NO. 1970, 1991 DATED ~t /ffl r~ayor CLERK {.7' 4 J)/.J;r;t!I"7' 702.F4'4/V t'bi'j"? ~ /.,(,,4/V,f :?J>S"7Y J? jpy76'l Page 150 of 171

151 June 1st Mayor and Council City of Campbell River 301 St Ann's Road Campbell River, B.C. V9W 4C7 Dear Mayor and Council: from Taxation th AvenuelRoll # In November, 2009 Discovery Community Church purchased the former Galaxy Theatre located at th Avenue. While the church has a statutory exemption from property taxation for the land on which the building sits, the surrounding property is currently subject to property taxation. Due to the timing of our purchase of the property in 2009 we were too late to apply for a permissive tax exemption for This letter is our request for a permissive exemption from taxation for the lands surrounding our place of worship at the subject location. We understand our request is in keeping with the treatment afforded other churches in our community. If you require any additional information please feel welcome to contact us. Yours truly, Pastor Ron Quinton Page 151 of 171

152 Campbell River & District Food Bank 1393 Ma:rwalk Crescent Campbell River, BC V9W 5V City of Campbell River 301 St Ann's Road Campbell River, BC V9W4C7 Attn: Bill Halstead This letter is written as a request for Permissive Property Tax Exemption for 1393 Marwalk Crescent, new home of the Campbell River & District Food Bank, purchased recently as outlined in the proof of purchase document attached. The Campbell River Food Bank is in the business of purchasing or receiving donations to provide foodstuffs for the needy in the Campbell River region. There is no other business at this location nor is there any other business operated out of this location. We are solely a non-profit charitable society. Thank you for your consideration of this application. If you have questions or require more information, please contact the undersigned or our Managers, Ann & George Minosky. Your ivery~.. //. :lstwk' Ly n Nash, President, Campbell River & District Food Bank Society Page 152 of 171

153 From: Bruno Fornika To: Bill Halstead Cc: Sent: Tue Aug 10 20:33: Subject: Tax Exemption Hello Bill, On behalf of The Campbell River Seniors' Centre Society, I would like to request Permissive Tax Exemption for the property leased from The Campbell River Common. The Society is a registered society, identified by number S \Ve also have a Charitable Business Number RROOOl. The Society operates a seniors' centre which is a multicultural, proactive resourse centre that can address seniors' issues and concerns in order to meet the social, recreational, nutritional and informational needs of its members. It provides a location where seniors can gather at a time and place of their choosing. I trust this provides the information you require. Regards, Bruno Fornika Page 153 of 171

154 13 July 2010 City of Campbell River Campbell River. B.c. Willow Point Supportive Living Society Larwood Road Campbell River, Be V9W 1S2 Phone: (250) Fax (250)923-48t8~. \V'I,VW. wpsls.com wpslsapt:liltelus.net BSN RROOOI Attn: Mr. Halstead Re: Tax Exemption Willow Point Supportive Living Society enjoy and greatly appreciate a tax exemption on our properties that we rent out to seniors. Effective 15 July 2010, we will own another of the patio homes on our property. We have purchased it from Mrs. Alma Mardis. The street address is #2-142 Larwood Road, Campbell River V9W 1 S2. Parcel identifier: Strata Lot 11, District Lot 218, Comox District, Strata Plan VIS The purpose of this letter is to request that we be granted tax exemption on this property too. Thank you. Sincerely./,c T eity Fulton, manager \VPSLS Page 154 of 171

155 Box 291 Campbell River, BC V9W 581 Phone / fax (250) greenways@greenwaystrust.ca September 27, 2010 City of Campbell River 301 St. Ann!s Road Campbell River, B. C. V9W 4C7 Atten: Mr. W. T. Halstead General Manager legislative and Corporate Services Dear Sir: Re: Tax Exemption laughing Willow Community Garden On behalf of the laughing Willow Community Garden, I request that City Council approve a Tax Exemption for the site recently approved for development as a Community Garden at 1909 lawson Grove. Sincerely, Erin Nowak Operations Manager Greenways land Trust Page 155 of 171

156 September 20,2010 File: \ 103 & Cedar Street SENT VIA Bill Halstead, General Manager Corporate & Protective Services City of Campbell River 301 St. Ann's Road Campbell River, BC V9W 4C7 RE: PERMISSIVE EXEMPTION FOR LEASED PROPERTY AT 103 AND CEDAR STREET Dear Mr. Halstead: The Strathcona Regional District currently leases the following properties from 990 Cedar ltd., a private corporation: PID Strata Lot 3, District Lot 69, Sayward District, Strata Plan VIS3099 and PID Strata Lot 5, District Lot 69, Sayward District, Strata Plan VIS3099 and PID Strata Lot 6, District Lot 69, Sayward District, Strata Plan VIS3099, Together with an interest in the Common Property in proportion to the unit entitlement of the Strata Lots Our understanding of the Local Government Act Section 809 (2) is that our landlord will be responsible for property taxes assessed on the portion of the property the Regional District occupies, unless it is permissively exempted. The City of Campbell River has the authority to exempt land and/or improvements from taxation that are used or occupied by the Regional District under the Community Charter Section 224 (2). This letter will serve as our request that the City of Campbell River exempt the above listed properties from taxation for the term of the lease, currently affecting tax years 2011 and Brian eardon Chief Administrative Officer Idle # Cedar Street. Campbell River, BC V9W 7Z8 Tel: Fax: Toll free: Page 156 of 171

157 Campbell River tlead Injur!j Support Societ!j Fir Street, Campbell River, BC V9W 3B7 Phone & Fax: (250) September 29, 2010 Bill Halstead General Manager, Legislative and Protective Services 301 St. Ann's Road, Campbell River, BC V9W 4C7 RE: Letter of Application to have Property Taxes waived for Dear Mr. Halstead: The Campbell River Head Injury Support Society is in the middle of purchasing a building on the corner of lih and Dogwood, (591-9 th Ave) in Campbell River. The deal is almost completed and we will be legal owners/occupants by December 31,2010. We are requesting for your committee to consider the Property Taxes of said property to be waived for the tax year We wilj be the first society in BC to have a green friendly environment which also is a supportive living housing project for people with brain injuries who are homeless or are at risk of being homeless. We will teach residents to work with nature and create a green building/environment which will benefit them throughout the year. Some of the programs will be composting, gardening, freezing/preserving/drying of food, budgeting, life skills, anger management and cooking. Residents will also attend programs to assist them with moving forward so they can become independent and live comfortably on their own in their own residence elsewhere. Our society will also have an office located in the building to ensure the client's needs are being met as well as being able to run our regular program. This will also assist in making the building a safe and secure for everyone involved. Thank you for helping ensure the success of our project and if you have any questions please feci free to call me anytime. t!. Ji ;ginc're /'fotjcj/t(f ~h;llcy Howard Executive Director Page 157 of 171

158 Councillor Report for October 5 th 2010 Report by: Councillor Ryan Mennie Topic: Vancouver Island Regional Library Board meeting of September 18 th 2010 As board trustee for Campbell River on the Vancouver Island Regional Library Board, I attended the Saturday, September 18 th meeting in Nanaimo. At that meeting, we received the financial plan. The plan proposed a 3.53 percent increase to member levies overall, with an additional 1.25 percent dedicated to new or expanded long term facility issues, and 1 percent dedicated to funding correction of substantial deferred maintenance, ultimately correcting and providing appropriate funding for maintenance, furniture fixtures and equipment as approved at the June 19 th board meeting. Specifically for Campbell River, based on our population portion ofthe levy, and our assessment portion of the levy, our city's increase would amount to a total levy increase of 4.13 percent, a dollar amount of $41,736. This action achieves goal two of the library's strategic plan: carry out good fiscal management to ensure that it has sufficient resources to carry out its mission. The adoption of the 2011 financial plan will take place at the next board meeting in November. On a side note, it was mentioned during the meeting that the Campbell River library averages 746 visits a day by library users... fourth highest in the VIRL system. Page 158 of 171

159 VANCOUVER ISLAND REGIONAL LIBRARY TOTAL MEMBER LEVIES Change in % Change 1%- Total 2011 Total Levy Change in in Levy Maintenance 1.25% - Levy from % Change Total 2007 Total 2008 Total 2009 Total 2010 Total Levy before before Fixtures & Facilities including Previous in Total Quarterly Municiealities Levy Levy Levy Levy Levy Levy Facilities Facilities F&E Reserve Facilities Year Levy Billing Campbell River , , ,575 1,010,203 1,029,563 19,360 1,92% 9,945 12,431 1, ,13% 262,985 Comox 349, , , , , ,954 17,296 4,12% 4,221 5,275 26, ,613 Courtenay 648, , , , , ,923 41,776 5,23% 8,123 10,154 7,51% 214,800 Cumberland 71,769 76,351 80,339 87,292 94,746 99,845 5,099 5,38% 965 1, ,015 7,269 7,67% 25,504 Duncan 143, , , , , ,703 5, % 1,591 1, ,67% 42,071 Gold River 37,400 36,251 36,326 38,750 39,304 40, % ,145 1,841 4,68% 10, , , , , , ,701 8, % 2,519 3,148 14,446 66,592 76,838 79,433 83,961 87,643 90,822 96,653 5, % 934 1,167 98,754 7,932 24,689 Lantzville 123, , , , , , ,64% 1,284 1,606 3,729 33,963 Masset 21,498 21,261 21,930 23,224 23,290 24,471 1,181 5,07% , %, 6,251 Nanaimo 2,391, ,252 2,567,365 2,677,331 2,785,203 2,914, ,125 4,64% 28,150 35,189 2,977, , % 744,417 North Cowichan 855, , , , ,227 1,014,657 40,430 4,15% 9,801 12,251 1,036,709 62, % 259,177 North Saanich 525, , , , , ,676 19, % 5,609 7, ,297 32, % 148,324 Parksville 375, , , , , ,330 12,025 2,77% 4,312 5, ,031 21,726 5,00% 114,008 Port Alberni 481, , , , , ,139 18, % 5,140 6,425 30,243 5,89% 135,926 Port Alice 37,012 34,552 34,758 30,956 30,963 32,254 1,291 4,17% , % 8,239 Port Clements 11,752 11,547 11,111 10,757 11,047 11, % ,963 Port 110, , ,229 92, , ,037 7,601 7,35% 1,073 1, ,451 10,015 28,363 Port 70,560 70,247 70,328 68,463 68,979 70,869 1, % ,410 3,431 4,97% 18,103 Qualtcum Beach 288, , , , , ,263 10,317 3,06%, 3,355 4, ,865 88,703 Queen Charlotte 27,361 25,930 24,952 24,376 24,889 26,703 1,814 7,29% % 6,821 Sayward 10,398 10,721 10,865 9,577 9,649 9, ,54 ;;, ,478 Sidnoy 456, , , , , ,374 18,320 3,68% 4,988 6, , % 131,899 Sooke 299, , , , , ,471 15,326 4,15% 3,714 4, , % 98,207 Tahsis 13,247 13,373 13,956 11,259 11,556 11, ,19% , % 2,987 Tofmo 99, , , , , , ,95% 1,181 1, ,926 7, % 31,232 Ucluolet 66,203 76,357 79,335 78,629 87,569 86, ,76% 840 1,049 1, ,197 Zoballos 5,401 5,320 5,288 4,798 4,632 4, ,35% ,575-57,1.23% 1,144 8,691,097 9,005,414 9,315,620 9,605,534 9,963,171 10,350, , % 99, ,979 10,575, ,582 6,15% 2,643,938 Rellional Districts Alberni-Clayoquot 284, , , , , ,539-1, % 3,202 1,68% 84,686 Capital 181, , , , , ,161 6,583 3,23% 2,030 2, ,729 11,151 53,682 Central Coast 44,081 41,587 45,503 38,707 37,260 40,134 2,874 7,71% ,006 3,746 10,05'% 10,252 Comox 1,188,488 1,249,421 1,250, , , , ,17% 8,748 10, ,252 30, % 231,313 Cowichan 1,100,209 1,123,832 1,137,285 1,184, ,542 1,272,714 50,172 4,10% 12,294 15, % 325,094 Mount Waddington 92,445 92, , , , ,278 7,566 7,09% 1, ,762 29,191 Nanaimo 1,279,150 1,329, ,176 1,426,211 1,477,234 1,523,898 46,664 3,16% 14,720 18,400 1,557, % 389,255 Powell River 16,787 17,277 18,340 20,948 20,256 21, ,380 Skeena-Queen Charlotte 37,211 31,089 34,694 33,079 32,350 35,141 2, ,976 Strathcona Page 159 of 171 2nd Draft August