Funding Proposal to City of Winston-Salem Program Year beginning July 1, 2018

Transcription

1 Funding Proposal to City of Winston-Salem Program Year beginning July 1, 2018 Applications are due electronically to Sarah Coffey no later than Friday, November 17, 2017 at 5:00 p.m. This form is for proposals for funding of supportive services or operational funding. Please contact City staff for additional information and materials if you plan to submit a funding proposal for a housing development, housing rehabilitation, or economic development project. Section 1: Organizational Identification and Contact Information Organization Name: Piedmont Triad Regional Council Project/Program: Project Reentry FY Funding Request Amount: 17,925 Agency s Total Operating Budget (current fiscal year): 31,421,073 Mailing Address: 1398 Carrollton Crossing Drive City, State, Zip: Kernersville, NC Year 501 (c)(3) status obtained: N/A Organization Website: Organization Fiscal Year: July 1-June 30 Federal Tax ID Number: Federal DUNS Number: Executive Director/Manager Name, Title: Matthew Dolge, Executive Director mdolge@ptrc.org Phone: Contact Name, Title: Robin Howell, Criminal Justice Programs Director rhowell@ptrc.org Phone: Board Chair Name: Nathaniel Hall natehall648@gmail.com Phone: (contact number through PTRC Katie Mitchell, Board clerk) Term Expiration: 1 year as chair until December 2017 * Please attach a list of all Board Members with their address AND compensation (other than per diem). 1

2 2017 PTRC Board of Delegates Alamance County Commissioner Eddie Boswell Madison Alderwoman Brenda Platt Archdale Mayor Bert Lance Stone Mayodan Mayor Jeff Bullins Asheboro Mayor David Smith Mebane Mayor Pro Tem Ed Hooks Bermuda Run Mayor Kenneth Rethmeier Midway Mayor John Byrum Bethania Commissioner Chris Sapp Mocksville Commissioner Brent Ward Biscoe Mayor Jimmy Blake Montgomery County Commissioner Jackie Morris Boonville Commissioner Bonnie Lasky Mount Airy Commissioner Steve Yokeley Burlington Councilman Jim Butler Mount Gilead Mayor Chip Miller Candor Mayor Pro Tem Layton Booker Oak Ridge Council Member Mike Stone Caswell County Commissioner Nathaniel Hall Pilot Mountain Mayor Dwight Atkins Clemmons Council Member Mary Cameron Pleasant Garden Councilman Ron Surgeon Cooleemee Vacant Ramseur Mayor Danny Shaw Danbury Mayor Janet Whitt Randleman Alderwoman Renee Bryant Davidson County Commissioner Don Truell Randolph County Commissioner Darrell Frye Davie County Commissioner John Ferguson Reidsville Councilman James Festerman Denton Mayor Larry Ward Rockingham County Commissioner Mark Richardson Dobson Councilman Wayne Atkins Rural Hall Councilman John McDermon East Bend Mayor Archie Hicks Seagrove Mayor David Fernandez Eden Councilman Darryl Carter Stokes County Commissioner Ernest Lankford Elkin Mayor Sam Bishop Stokesdale Councilman Frank Bruno Elon Alderman John Peterson Stoneville Council Member Lori Armstrong Forsyth County Commissioner Fleming El-Amin Summerfield Mayor Mark Brown Franklinville Mayor Perry Conner Surry County Commissioner Larry Phillips Gibsonville Mayor Leonard Williams Thomasville Mayor Raleigh York Graham Councilman Chip Turner Tobaccoville Councilwoman Joyce R. McGee Green Level Councilwoman Carissa Graves Trinity Mayor Jesse Hill Greensboro Councilwoman Marikay Abuzuaiter Troy Commissioner Damon Prince Guilford County Commissioner Alan Branson Village of Alamance Mayor Pro Tem Naydine Sharpe Haw River Mayor Buddy Boggs Walkertown Commissioner Peggy Leight High Point Council Member Latimer Alexander Wallburg Councilman Steve Yokeley Jamestown Mayor Keith Volz Walnut Cove Commissioner Sharon Conaway Jonesville Commissioner Wayne Moore Wentworth Councilman Dennis Paschal III Kernersville Alderman Chris Thompson Winston-Salem Council Member John Larson King Councilman Rick McCraw Yanceyville Mayor Alvin Foster Lewisville Councilman Ed Smith Yadkin County Commissioner Kevin Austin Lexington Councilman Tobin Shepherd Yadkinville Commissioner Monta Davis- Oliver Liberty Mayor Filmore York 2

3 Section 2: Funding Request Summary Provide a brief overview of your funding request. We will request further details later in the application. A. Name of program, project, or activity for which funding is requested. Project Reentry B. Provide a concise description of the proposed project/program, indicating specifically how City funds will be used. Briefly, what are the goals/objectives of this project/program? Funds will be used to support programming costs related to Project Reentry s pre, pre/post and post-release services in the City of Winston-Salem. Project Reentry s goals are to reduce criminal justice costs, improve public safety and assist justice-involved individuals in achieving successful reintegration into the community. Objectives are to provide transitional case management, vocational/employment training, education, counseling and personal assistance services to justice-involved individuals both while incarcerated and after release in the community in order to help them live crime free, productive lives. C. Please provide your project/program location. (The project/program location need not be provided if it is a confidential location, such as a facility for victims of domestic violence.) Project Reentry operates in Winston-Salem at Forsyth Correctional Center (pre-release classes) and at our Winston-Salem program services location at 2701 University Parkway (offices housed at our lead community partner site - Goodwill NWNC). D. The City of Winston-Salem adopted the Strategic Plan (available online) as a guiding document to establish community priorities based on the vision, mission, and values set forward by the Mayor and City Council. Indicate which of the City s strategic focus areas your program aligns with best (select one): X Economic Vitality and Diversity Healthy Environment X Safe and Secure Community Quality Transportation Livable Neighborhoods Service Excellence Section 3: Organizational Capacity (25 points) Demonstrate capacity for carrying out the proposed program or for completing the project. Is this project/program consistent with the mission of the organization? Will the history, experience, and function of the organization contribute to the project/program s success? Are organizational structure and human resources appropriate to support the project/program? Does the organization have the ability to effectively and efficiently carry out the project/program? Will collaboration contribute to the success of the project/program? A. Mission (5 points) Please provide an overview of the organization. Include the organization s mission statement and the major services, programs, and activities provided. How does the proposed project/program help advance the mission of your organization? As Lead Regional Organization (LRO) representing the City of Winston-Salem as a core member, PTRC s mission is to assist in meeting member citizens needs by: nurturing regional cohesiveness, providing leadership in identifying issues and reaching solutions, being proactive in building on community strengths and opportunities, and bridging the responsibilities of federal, state and local governments. PTRC Departments include Administration/Member Services, Planning, Workforce Development, Weatherization, Aging, Housing and Criminal Justice. 3

4 The Criminal Justice Department s Project Reentry program exemplifies PTRC s mission by promoting the successful reintegration of local, state and federal justiceinvolved citizens through a unique and specialized pre to post-release system of services. This system is supported by diverse and wide-ranging state and community partnerships within the City of Winston-Salem and across North Carolina. Function (5 points) (1) How long has your organization been in operation? Northwest Piedmont Council of Governments was statutorily created in The current Piedmont Triad Regional Council (PTRC), a merger between NWPCOG and the former Piedmont Triad Council of Governments, was finalized in (2) How does your organization benefit/serve the City of Winston-Salem and its citizens? The City of Winston-Salem is one of PTRC s largest member governments. During FY 16-17, PTRC provided $4.5 million in pass through funding to Winston-Salem/Forsyth County as well as provided/coordinated a variety of programs/services benefitting the City of Winston-Salem residents through federal/state/ local resources/partnerships. B. Structure (5 points) (1) Describe the management structure and staffing of your organization. Include or attach an organizational chart. Please also include a list of all executive staff and their compensation (other than per diem). PTRC is managed by a Board of Delegates comprised of representatives from each member government. The Board oversees the Executive Director. The Executive Director serves as authorizing official and manages daily agency operations and PTRC s various departments. Each department has a Director and staff who provide/oversee direct services. The PTRC Criminal Justice Department houses the Project Reentry program. Organizational chart: PTRC Board of Delegates (see previous section no compensation per by-laws) Executive Director Assistant Director Criminal Justice Program Director Project Reentry Program Coordinator Project Reentry Lead Case Managers Project Reentry Case Managers/Employment Specialists (2) Attach resumes for key personnel to be involved in the proposed project/program. For planned new positions, attach job descriptions. Indicate the type and quantity of key work activities that will be performed by each position that is proposed to be funded. Position Title Activities/Inputs Total Weekly Work Hours Example: Case Worker Program Coordinator Lead Case Manager Weekly meetings with clients in housing placements Oversee daily staff operation/programming, DPS prisons, probation/community partners coordination, database/caseload monitoring, Reentry Council Oversee daily case management of post-release caseload and pre-release classes, Council support 4 % of hours proposed to be funded 40 hours 50% city funded % city funded 40 30% city funded

5 (1) Please complete the Diversity of Employment and the Employment Profile below. See pages 7-8 of the RFP for definitions of position types used in the Employment Profile. Diversity of Employment Information Organization Name: Piedmont Triad Regional Council Describe the hiring process and how it is structured to provide the most diverse candidate pool: PTRC complies with all EEO standards to ensure all applicants to the PTRC are provided with fair treatment in all aspects of personnel administration without regard for sex, race, national origin, ethnicity, color, religion, creed, age, marital status, genetic information, veterans status, disability, political affiliation, or for any other reason prohibited by law. Individuals shall likewise be treated with proper regard for their privacy and constitutional rights as citizens. Position Title # of Open Positions in FY # of Applicants Percent of Minority Applicants # of Applicants in Final Interview Business Services Coordinator Contracts/Accountability Specialist Executive Administrative Assistant Housing Rehabilitation Specialist Housing Specialist I Maintenance Technician Office Assistant Program Coordinator Adult & Dislocated Workers Program Coordinator Youth Services Program Manager Regional Planner I Environmental Planning Stormwater Intern Strategic Initiatives Coordinator # of Minority Applicants in Final Interview Employment Profile a. Full-Time Positions and Employees Total Current Positions Current Employees - Male Current Employees - Female FY Current White Black Other White Black Other Officials/Managers 18 = Professionals 34 = Technicians 1 = Sales Workers 0 = Office/Clerical 13 = Craft Workers (Skilled) 0 = Operatives (Semi-Skilled) 0 = Laborers (Unskilled) 0 = Service Workers 0 = Total Full-Time 66 =

6 C. Ability (5 points) (1) Explain your organization s experience and ability to implement, administer, and manage the proposed project/program. Project Reentry has been administered by PTRC s Criminal Justice Department since CJ has specialized since 1992 in managing community-based programs and services that provide support to local law enforcement, state/local corrections and justice-involved rehabilitation partners. (2) Describe the implementation or operational plan to get the proposed project/program up and running in a timely manner. Describe any key contingencies on which the startup depends. Please include maps, milestones, etc. If necessary funding is secured to support planned capacity, Project Reentry programming will be ready and operational to begin work towards proposed goals and objectives upon grant award. (3) Describe the organization s experience with compliance with government regulations, monitoring, and reporting. Since 1979, PTRC has operated under statutory audit standards as a local unit of government. The Criminal Justice Department has successfully operated without any audit findings or other management problems under regulations, monitoring and reporting requirements of a variety of local, state and federal funders (government and private) since D. Collaboration (5 points) Describe any specific collaborative relationships with other organizations (public or private) and how they will impact the project/program. How will collaboration contribute to the planning, implementation, operation, oversight, and performance measurement of the proposed project/program? Project Reentry s unique partnership with the NC Department of Public Safety results in Project Reentry being the sole and only approved provider to offer pre/post-release 6

7 services for inmates from Forsyth Correctional Center and other prisons across the state. This sole source collaboration provides Project Reentry with seamless and streamlined referrals and service provision capability. In addition to having a local partner network that includes referral agencies and community groups that work regularly with shared clients, Project Reentry has long been a part of many collaborative efforts in Winston-Salem/Forsyth County such as Project Safe Neighborhoods, C2C Conference and the Offenders Connection Network. All of Project Reentry s partners are critical in effectively and comprehensively serving the population. These include Employment/Training agencies such as Goodwill NWNC, PPS Personnel, WIOA and JobLinks, educational partners such as Forsyth Tech, Wake forest University, Winston-Salem State University, WSFC Schools, Housing partners such as Eureka Ministries, ESR, Bethesda Center, WS Rescue, Hawley House and Salvation Army, Substance Abuse/Mental Health partners such as Cardinal Innovations, DayMark Recovery, Monarch, TASC, Community Care Center and Family Services, and Basic Needs partners such as Green Street, Habitat, Green Nest, Community Care Clinic, Crisis Control Ministries, Rescue Mission and WSTA,. Cross referrals and wraparound case management structures that include multiple services provision are keys to programming success. Project Reentry remains engaged regularly with partners in the planning, expansion and delivery of services in both pre- and post-release settings. Pre-release programming is offered after recruitment and operational planning/scheduling with prison administrators/programs staff and community partners who provide pre-release presentation support. Pre/post release case planning is offered in coordination with prison case managers, state or federal post-release supervision officers and transitional services partners. Post-release case management and services delivery is offered in coordination with community network partners who support and assist in wraparound services. Program oversight is maintained by ongoing review of success rates, admissions, program expansion and recidivism studies compiled with/for Department of Public Safety, grantors/ community agency funders and internal program databases. In FY 18-19, Project Reentry will also continue to build the newly implemented Local Reentry Council, which will serve as the official liaison between the state Department of Public Safety and Winston-Salem/Forsyth County and also operate as a central network in researching, managing and implementing new prison, jail and community reentryfocused services for the City of Winston-Salem and Forsyth County. It is anticipated that DPS will fund a new case manager position specifically for this effort to work in concert with Project Reentry, specializing in jail-based and other community referrals directly from the Council. The Reentry Council is currently comprised of over 70 core partner agencies and will continue to grow its membership, scope of services, advocacy and advisory capacity for the City of Winston-Salem/Forsyth County community in addressing justice-involved reentry and transition planning and programming. Section 4: Strategy (20 points) Does the project/program help the community meet strategic objectives? Does the proposal establish the need and potential benefits? Is the proposal consistent with relevant plans and strategies? Has the project/program had prior successful performance? 7

8 A. Need (5 points) (1) Describe the population(s) to be served. Describe the key demographic and economic characteristics of the clients to be served. NCDPS releases nearly 900 prison inmates per year and manages nearly 4,000 probationers/parolees per year who reside in the City of Winston-Salem/Forsyth County. Additional inmates return from the jail setting, federal prisons and probation Confinement in Response to Violation (CRV) systems. Project Reentry will target 200 male and female participants for WS/Forsyth County. Participants returning to the City of Winston-Salem/Forsyth will be recruited for pre-release services offered in 13 prisons across the state (including two female units). Post-release services will be provided to successful pre-release graduates, post-release partner referrals from state/federal Probation/Parole, Reentry Council and other community partners. Workshops and other one-time services may also be provided for additional participants. Project Reentry will also indirectly assist the families of participants through referrals to support programming/agencies that can assist with employment, education, counseling, parenting/family reunification and personal assistance needs. The majority of participants will be African-American males age living below the poverty level. Impoverished females will also be targeted, especially those with children. Indirect beneficiaries will be the children and families of participants. (2) Describe the unmet need that the proposed project/program seeks to address. Why does the population described above need the proposed assistance? Include data supporting the need. Without services Project Reentry provides such as employment/vocational preparation and training, de-institutionalization counseling, family reunification and personal assistance support, the justice-involved population is known through research to face a high risk of recidivism, with an average of two thirds (2/3) of those released returning to prison for new crimes within three years. Since 2003, Project Reentry pre/post participants have maintained a low recidivism rate in return back to prison (latest sample study was only 8.9%), verifying that the program is highly successful in helping prepare justice-involved individuals for productive post-release living. (3) What will be the proposed project/program s function or purpose in the community? If the need is addressed, what will be the outcome for the community? What will happen if the proposed project/program is not funded? What will happen if the proposed service is not provided? Project Reentry provides sole source, customized pre- and post-release transitional programming services for justice-involved individuals returning to the City of Winston-Salem to support their successful reintegration into the community. The outcome from services is the justice-involved population is better prepared for community living and is much less likely to return to prison and/or the criminal justice system. The result is increased community safety, cost savings to criminal justice systems and taxpayers, economic and social development, and an untold impact on local families, children and neighborhoods. Without funding for Project Reentry, a huge gap exists. Local justice-involved individuals will not have directed access to the specialized employment/skills 8

9 training, deinstitutionalization counseling, family reunification, case management, personal assistance services and other vital learning tools provided by the program. As a result, they will be less equipped for life on the outside and may resort back to the criminal activities that landed them in prison initially. The end result will be increased recidivism, compromised public safety in the City of Winston-Salem, higher prison costs and many broken families and lives. B. Strategy (10 points) Describe how your project/program is consistent with the goals of the City of Winston-Salem. Describe how your project/program will be consistent with any other agency or community plans (i.e. Winston-Salem/Forsyth County Consolidated Housing and Community Development Plan, Public Transportation-Human Services Coordination Plan, etc.). Project Reentry s partnership with the City of Winston-Salem will produce direct and meaningful impact related to two of the goals from the City of Winston-Salem s Strategic Plan. These are: Goal 1: Economic Vitality and Diversity Goal 2: Safe and Secure Community Project Reentry will also impact the City s Community and Business Development focus to promote a holistic approach to enhancing the quality of life for the citizens of Winston- Salem so they can enjoy livable neighborhoods and increase their opportunities for selfsufficiency and its goal to promote the stabilization and revitalization of deteriorating and disadvantaged neighborhoods. The program will address these goals by assisting the special needs population of justice-involved individuals (with an emphasis on highrisk/high-need, homeless and those living in poverty) with counseling and consumer education and by coordinating community efforts to manage their housing and other needs such as education, family reunification and transportation. C. Performance (5 points) (1) Explain the plan for monitoring and evaluating the project/program. Also include the steps that will be taken if original goals are not achieved. Project Reentry uses a sole source, licensed, online internal database and quarterly site audits to track services/activities of its programming. The database tracks all demographics, numbers served, etc. needed to monitor and evaluate program efficiency and impact. Any unmet goals are reviewed and services/staffing modified accordingly to improve success rates/capacity. Project Reentry outcomes are also monitored externally by community partners, other funders and the NC Department of Public Safety for continued support of pre and pre/post activities. (2) Use the chart below as a template to show how your agency measures program effectiveness. List goals, activities, and performance measures you will use to evaluate facilities, services, and programs that will be funded by the City. Performance measures can be quantitative and/or narrative. You can add rows as needed. For more information and examples, see pages 8-9 of the RFP. 9

10 Performance Measures Table Stated Program Goals Example: 90% of families will maintain permanent housing for a minimum of 12 months Goal #1: To decrease former offender prison recidivism by providing customized reintegration services Goal #2: To increase employability of former offenders by providing customized employment/vocational services Goal #3: To provide programming that is efficient and cost effective. Program Activities in Support of Goals Case managers provide mentoring, budget counseling, employment assistance, and tutoring Provision of pre-release curriculum cycles, pre/post-release case planning/services and post-release only services for participants. Specialized case management, skills building trainings, vocational education Serve 170 annually at average per participant cost of less than $1000. FY Previous Year Actuals FY Current Year Projected FY Next Year Anticipated Results 91% 93% 93% Latest study followed 2013/14 pre/post participants for 2 ½ -3 year period ending December Recidivism rate = 8.9%. Total FY 16-17: Employment rate = 77% (73) of pre/post and post only participants; included new jobs for cases carried from previous quarters. Project Reentry served 332 new participants in FY With a total budget of $205,883 for the program, the cost per participant was $ % recidivism rate back to prison for Project Reentry pre/post graduates. 60% employment for pre/post and post only participants; including carryovers from previous quarters. Projected cost per participant at $750 or less. 10% recidivism rate back to prison for Project Reentry pre/post graduates. 60% employment for pre/post and post only participants, including carryovers from previous quarters. Projected cost per participant at $750 or less. Provide basic needs services to 50% of participants. 80% received basic needs services. 50% projected to receive basic needs services. 80% targeted to receive basic needs services. Average caseload of 20 pre and 40 post-release participants Average monthly caseload in FY 16-17: 17 pre-release, 45 pre/post and 32 postrelease (including carryovers from previous year). Projected caseload of 15 pre-release, 35 postrelease Average monthly caseload: 17 prerelease, 45 postrelease FY Program Accomplishments: During the first quarter of FY 17-18, Project Reentry served 82 new participants. In outreach/ advocacy, Project Reentry is now featured in a documentary series on the OWN network called Released. In this series, three Project Reentry participants were followed for the initial 90 days after release to highlight the unique challenges returning citizens face. The series debuted in late September 2017 and may be extended. Additionally, Project Reentry was featured in a Wake Forest University exhibit called Open Spaces. This exhibit collected photography and quotes from Project Reentry participants to speak to the special perspective of reentry / transition. FY Key Objectives: Project Reentry in Forsyth County will continue to lead the full implementation of the Local Reentry Council that will serve as a hub for a variety of reentry participants (including jail) and service members in the local community. It is expected that the Council will be a strong leveraging agent for community programming and projects and multi-agency collaboratives/innovations. 10

11 Section 5: Project Approach and Design (15 points) Does the proposal present a sound approach for the delivery of the services? Will the program design engage the intended beneficiaries? Is the project/program based on best practices? Is the data system adequate to manage the project/program and track and report performance? Is the proposed project/program unduplicated? A. Approach (5 points) (1) Describe outreach and marketing to be conducted to engage and promote participation in the proposed project/program. DPS case managers will assist in the recruitment of participants for pre-release classes. State and federal community corrections officers will link targeted postrelease cases and probationers with Project Reentry workshops/services. Project Safe Neighborhoods Notifications will be active in referring appropriate cases to the program. Reentry Council members will follow a specific referral system to access Project Reentry for jail/community partners. Project Reentry workshops will be posted through Reentry Council network and onsite at various partner agencies. Further development of the Reentry Council and related community initiatives will provide enhanced opportunity for engagement. (2) How will a participant access the proposed project/program, use the services, and derive a beneficial outcome from participation? Inmates will begin working with Project Reentry s pre-release groups and individual sessions 6-12 months prior to release. Targeted probationers and postrelease supervision cases will begin work with the program upon assessment and recommendation of supervising officer, typically within 60 days of assignment/release. Jail/Post-release services participants will be referred by Reentry Council and related community partners. Services provided will be customized and based on several factors including: previous pre-release work with Project Reentry, risk/needs assessments, and individual placements related to substance abuse, mental health and/or other needs. Individualized case plans will address vocational/educational training and placement, treatment/relapse prevention, housing, basic needs, family reunification and other support. Participants will benefit from the variety of services offered and/or coordinated and from targeted interventions that best meet their current needs/barriers. The result will be improved self-sufficiency, reconnection with families, children and the community and decreased risk of criminal involvement. (3) How many participants on average will be served at any one time? What is the maximum number that can be served at any one time? With necessary funding, average ongoing post-release caseload will be 45. Prerelease participant caseloads in 13 partner prisons will vary according to individual class size, targeted to 17 per session per facility per cycle. B. Best Practices (3 points) (1) Describe any known, successful models on which the proposed project/program is based. Compare and contrast the proposed project/program to those models. Project Reentry is the only pre/post model in NC of its kind and is considered a best practice program. Project Reentry was evaluated by Campbell University in

12 and designated as an evidence-based and best practice program. Wake Forest University is currently consulting on additional study evaluation possibilities. Project Reentry was awarded the National Criminal Justice Association s Outstanding Criminal Justice Program award in The program has also been recognized and/or won awards from the American Correctional Association, NADO, International Association of Chiefs of Police and Urban League. Replication of Project Reentry in the Commonwealth of the Bahamas is scheduled to begin in Additionally, the Department of Public Safety is using Project Reentry s model as a recommended structure for planning expanded pre-release services in upcoming designated reentry prison facilities. (2) Describe any proposed use of innovative approaches that will be employed for this project/program. Discuss what is innovative about the approach. In addition to its unique program model already considered an innovation in NC, Project Reentry will work in FY to serve participants referred under the newly established Local Reentry Council. Additionally, Project Reentry will continue to grow Project Family, a program specifically for participants who are parents and have caregiver involvement. Finally, Project Reentry will be exploring programming specifically to jail-involved reentry participants in the coming year. All interventions described are innovative to the Winston-Salem community. C. Data and Reports (4 points) (1) Data Describe the system to be used to track participant and program data. Project Reentry will use its sole source, licensed, internal online database to track participants and related activities/demographics in both pre and post-release services. This system is customized to Project Reentry and allows statewide case management and data sharing among program sites/facilities across NC that serve participants returning to Winston-Salem/Forsyth County. (2) Reports List key reports and their frequency that will be used to capture project/program performance. Project Reentry s database will produce daily, monthly, quarterly and annual reports that document all demographic, statistical and program services/activities information related to the program both at local sites and statewide. Specific data queries may be made to track individual or subgroup outcomes as needed/requested for Performance Measures and other reports. D. Duplication (3 points) Are there other agencies providing the same program/service? What makes your project/program unique among projects/programs in the community? Workforce Development, substance abuse/mental health, housing and other agencies assist individuals in more general capacities that differ from Project Reentry. Most have eligibility/entry requirements that may exclude potential participants, and their core mission is not solely to serve justice-involved individuals. Project Reentry is specifically designed for promoting the reintegration, well-being and success of justice-involved participants. Additionally, much of the staff of Project Reentry are former offenders who bring a unique been there/done that perspective that increases credibility and understanding of the unique challenges faced by justice-involved individuals. 12

13 Section 6: Cost Effectiveness (25 points) A. Budget and Funding (9 points) (1) Please complete the table to show the organization s operating budget. Budgeted Projected Requested Expenditures by Program FY FY FY Program Services Fundraising Management and General Total Expenditures (Should match Total Expenditures by Category) Expenditures by Category Personnel Employee Salaries and Wages Employee Benefits Subtotal, Personnel Operating Expenditures Facility Rent and Utilities Training and Conference Registration Memberships and Dues Travel and Transportation Grants To Individuals and Organizations Contracted Fundraising Services Good Purchased for Resale Other Contracted Services Other Operating Expenditures Subtotal, Operating Expenditures Capital Outlay Total Expenditures (Should match Total Expenditures by Program) Revenues by Category City of Winston-Salem Forsyth County State of North Carolina Federal Government Admissions/Program Revenue/Sales Memberships Donations Foundation Grants Interest and Investment Income Parent Organization Other Total Revenues

14 (2) Has the City of Winston-Salem provided funding in the past? If so, provide a funding history of the most recent five years of City contributions in the table below. Year Funding Source Funding Amount Example: 2013 CDBG $10, CDBG/SOAR CDBG/SOAR CDBG (error in SOAR application processing resulted in no funding) CDBG/SOAR CDBG (3) Please complete the table below to show specific details of proposed City funding and other leveraged funding. Activity Funding Funds from Other Other Funds Total Funding Requested from City Sources Source Example: Utilities $5,000 $5,000 Foundation $10,000 Project Reentry Staff GW/DPS/BBFFDN Training/Travel GW/BBFFDN 4293 Client Services/Goods TOTALS (4) Provide an explanation of how you propose to use the funds from the City being requested for the upcoming year. Be as specific as possible. Funds from CDBG and SOAR will be used to partially support local Project Reentry programming/supervision/travel provided by the Program Coordinator and Lead Case Manager, as well as provide participant support services such as bus passes/transportation, basic needs vouchers/assistance, skills/trades classes, identification cards, hygiene kits, work tools/clothes, etc. B. Funding Status (9 points) (1) Describe the status of other funding proposed to leverage City funds requested. Describe what the funding source is, how firm the commitments are for other funds, and the duration of the commitment. The remaining $168,838 will consist of funds from NCDPS, Goodwill NWNC, Bob Barker Foundation. Commitments are firm and GW and BBF have been secure for multiple years. DPS funding is first time support and may be renewable. (2) Describe the plan to sustain project/program funding. Project Reentry will continue to work with local community partners and other foundations/funders to maintain and grow budget funding as it has since (3) If this year s request is different in any way (amount, activities, etc.) from a prior year s request, explain how and why. This year s request is increased from last year s award for the following reasons: -projected increase in participants served -projected increase in basic needs services to more participants (Reentry Council) -projected increases in fringe benefits (i.e. insurance) 14

15 C. Average Cost (4 points) Use the table below to show the average amount of City funds requested per beneficiary to be served during the year and the average total cost of the service per beneficiary to be served during the year (including all funding sources). Proposed funds from the City for this project: Number proposed to be served for the year: 200 Average City funds per beneficiary: Proposed funds from all sources: Number proposed to be served for the year 200 Average total funds per beneficiary: 1112 D. Barriers (3 points) Describe any potential barriers to the project implementation and how you plan to overcome them. The only barriers to program implementation will be the reduction in available services/support and number of participants who may be served if necessary funding is not secured. Project Reentry remains committed to seeking and securing various means of funding support for program operations as is available. Section 7: Other Information A. Number of full Board meetings held during the last twelve months: 6 B. Number of Board s Executive Committee meetings held during the last twelve months: 8 C. Submit a copy of the agency s latest 990 Form as submitted to the Internal Revenue Service, Audit Report and Auditor s Management Letter and copies of their By-Laws, Articles of Incorporation, Personnel Policies, Procurement Policies, Accounting Procedures, IRS 501(c)3 designation letter, and a current Board roster. Please see Attachments for FY audit, PTRC By-Laws, PTRC Charter, PTRC Employee Handbook, PTRC Finance Procurement and Accounting Procedures, Board Roster and FY PTRC Budget Ordinance. As a local unit of government, PTRC does not have IRS 990 form, 501 (c) (3) or NC Secretary of State status; therefore, those are not included. D. The City reserves the right to request additional information on any proposal. 15

16 Additional Questions Community Development ONLY (1) In the right-hand column below, indicate the number of participants to be served by the proposed project/program within each income category during the year. INCOME LIMITS FOR EACH INCOME CATEGORY FOR HOUSEHOLD SIZES 1 TO 8: Range of Incomes # to be served 0 to 30% of median $11,950 $13,650 $15,350 $17,050 $18,450 $19,800 $21,150 $22, % to 50% of median $19,950 $22,800 $25,650 $28,450 $30,750 $33,050 $35,300 $37, % to 80% of median $31,850 $36,400 $40,950 $45,500 $49,150 $52,800 $56,450 $60,100 Greater than 80% of median All of those with incomes greater than last row above (for household size) (2) Describe policies, procedures, and criteria for determining who is eligible. Describe the procedures for screening, eligibility determination, intake, assessment and orientation of participants. DPS prison staff determines participant targeting/recruitment for pre-release services. NCDCC (Probation) uses its risk-needs assessment tool to determine referrals among state probation and post-release supervision populations. Reentry Council members will refer based on the Council s screening/referral process to be developed in early Community partners refer to the program based on their agency needs assessment. Family members and self-referrals will also be accepted for cases that have recently been released to the community. Federal inmates may be referred by supervising officers/facilities (3) Explain how services will assist participants in reaching objectives of the proposed project/program. Describe the policies or procedures for follow-up after participants leave the proposed project/program. Project Reentry s mission is to improve community safety, reduce recidivism among justice-involved individuals and promote healthier and more productive citizenship among justice-involved individuals and their families. Case management, employment/skills training, counseling, housing and other services help achieve wraparound service delivery to support those goals. When Project Reentry participants have achieved case plan goals and successfully complete the core program, they will remain in the Project Reentry database for up to a year and will be contacted each quarter to assess ongoing success and to address any new issues/needs. Participants may also remain engaged in support groups and informal peer support and/or mentoring after completion. 16

17 (4) Timing Please complete the table below to show the timing of activities. Activity Days from Execution of Agreement with City 1. Organizational structure in place and/or Memoranda of 0 Understanding with Cooperating Organizations 2. Site control (have ownership or lease space for proposed 0 activity) 3. Personnel in place to conduct activities 0 4. All funding committed and available 0 5. Services begin 0 6. Facility or service at or near full capacity Requested Funding Fully Spent Other key benchmark activities: (list) Addendum for Proposed Projects Involving Construction or Rehabilitation Please submit the following items, as applicable to the project, along with the attached completed Funding Proposal form: 1. A detailed description of the proposed project, including any plans. If the project is approved, we will need a detailed work write-up. 2. A projected time line for the proposed work. 3. A description of how the project will be managed, including the contractor procurement process. 4. A description of the target market, including any special populations to be served 5. A description of services or program you plan to provide. 6. A market study or other analysis to verify the need for the project. 7. Project development costs that include a detailed sources and uses statement of all funds, including the requested loan from the City, in electronic format, preferably a spreadsheet. 8. An operating pro forma that includes rent and operating cost assumptions and all estimated loan payments, in electronic format. 9. A description of the property management plan. 10. List of the development team members. 11. A description of the financial capability of the sponsor/owner organization, including submission of the organization s operating budgets, agency audits, and Form 990s for the prior three years, unless already submitted to the City. 12. Listing of projects undertaken by principals over the past ten years, identifying project name and address, type of project, and number of units; please note any projects for which local government funding was received. The following summarizes the broad requirements and provisions of City financial assistance: 1. City financial assistance generally will be in the form of a loan, provided on a "gap" basis once all other available funding is applied to the project cost. A final determination of the loan terms will 17

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