FY 2012 Port Security Grant Program (PSGP) Grant Guidance Outreach FEMA Grant Programs Directorate and United States Coast Guard

Transcription

1 FEMA GRANT PROGRAMS DIRECTORATE FY 2012 Port Security Grant Program (PSGP) Grant Guidance Outreach FEMA Grant Programs Directorate and United States Coast Guard February 22-23, 2012

2 Agenda Program Overview Funding Priorities Application Process Post-Award Administration Environmental Planning and Historic Preservation (EHP) Compliance Appendix 2

3 Program Overview 3

4 Overview FY 2012 Transportation Grant Programs The Port Security Grant Program (PSGP) is one of three funded grant programs within the Transportation Infrastructure Security Branch (TISB) for FY 2012 Transportation Infrastructure Security Branch (TISB) Transportation Infrastructure Security Branch (TISB) Port Security Grant Program (PSGP) Transit Security Grant Program (TSGP) Intercity Passenger Rail (IPR) 4

5 Overview FY 2012 PSGP Authorizing i Statutes Available Funding Group FY 2011 FY 2012 Group I $141,017,400 $58,500,000 Group II $70,508,700 $29,250,000 Group III $11,751,450 $4,875,000 All Other Port Areas $11,751,450 $4,875,000 TOTAL $235,029,000 $97,500,000 (p ) The Consolidated Appropriations Act, 2012, Division D (Public Law ) Congress appropriated $1,349,681,000 to be distributed among all state and local preparedness grant programs at the Secretary s discretion. This figure represents a 39.5% decrease in funding from the FY 2011 appropriation. Section 102 of the Maritime Transportation Security Act of 2002, as amended (46 U.S.C ) Period of Performance: 24 months 5

6 Overview FY 2012 PSGP Key Changes As a result of decreased funding levels, the Fiduciary Agent process will not be utilized in the FY 2012 PSGP. Eligible applicants will apply directly to FEMA for PSGP funding. Similar to the structure utilized for the American Recovery and Reinvestment Act of 2009 (ARRA), all applicants will compete for funding within their group without target allocations for specific port areas. Applicants may only apply for up to three projects. Applicants will be required to provide a cost-match (50% for private entities and 25% for public entities/consortia) for submitted projects. Operational expenses have been approved as an allowable cost. The period of performance for the award has been reduced from 36 to 24 months. 6

7 Basic Eligibility Requirements Eligible applicants include port authorities, facility operators, and state and local government agencies required to provide port security services (p. 8) Applicants must be fully compliant with relevant Maritime Security Regulations (33 CFR Parts , MTSA Regulations) By law, DHS must direct PSGP funds to the nation s highest risk ports 145 ports, aggregated into 90 discrete port areas, are eligible to apply for funds in 4 PSGP funding pools (p. 20) Funding Pools Group I $58,500,000 7 Port Areas Group II $29,250, Port Areas Group III $4,875, Port Areas All Other Port Areas $4,875,000 Eligible entities not located within one of the port areas identified, but operating under an AMSP In order to receive PSGP funding, Group I and II port areas are required to have an approved Port-Wide Risk Management Plan (PRMP) in place 7

8 Funding Priorities 8

9 The FY 2012 PSGP and Alignment to Presidential Policy Directive 8 (PPD-8) PPD-8 describes the Nation s approach to preparing for the threats and hazards that pose the greatest risk to United States security (p ). The objective of PPD-8 is to facilitate an integrated, all-of Nation, risk informed, capabilities-based approach to preparedness. Success is defined as a secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk. The FY 2012 PSGP plays an important role in the implementation of PPD-8 by supporting the development e e and sustainment t of core capabilities that are essential for the execution of the National Preparedness Goal (p. 27). The program supports all core capabilities in the Prevention, Protection, Mitigation, Response, and Recovery mission areas based on allowable costs. PSGP grantees should ensure that grant funding is utilized to sustain core capabilities funded by past PSGP grant cycles new capabilities should not be built at the expense of maintaining current capabilities New capabilities proposed for funding should have a clear linkage to one or more core capabilities outlined in the National Preparedness Goal 9

10 Overarching Funding Priorities Two priorities are paramount in the overall DHS investment strategy: riskinformed funding and regional security cooperation (p.27-28). Available port security grant dollars will focus on the highest-risk port areas. Determination is based on intelligence analysis, extensive security reviews, and consultations with port industry partners. Eligible port areas were identified using a compressive, empirically-grounded risk analysis model. Risk will be evaluated using an analytical model defining risk as the product of three principal variables: 1. Threat - the likelihood of an attack occurring 2. Vulnerability - the relative exposure to an attack 3. Consequence - the expected impact of an attack DHS places a high priority on ensuring that all PSGP applications reflect robust regional coordination and an investment strategy that institutionalizes and integrates a regional maritime security risk strategy. 10

11 Overview FY 2012 PSGP Funding Priorities 1. Enhancing Maritime Domain Awareness (MDA) (p. 29) Port areas should seek to enhance MDA through projects that address knowledge capabilities within the maritime domain Projects should reflect a regionalized approach and coordinated effort among public and private sector organizations MDA efforts could include access control/standardized credentialing, communications, enhanced intelligence sharing and analysis, construction and/or enhancement of Interagency Operations Centers, etc. 2. Enhancing Improvised po Explosive pos Device ce( (IED)and dchemical, ca, Biological, oogca, Radiological, Nuclear, Explosive (CBRNE) prevention, protection, response, and recovery capabilities (p. 29) Port areas should continue to enhance their capabilities to prevent, detect, respond to, and recover from attacks employing IEDs, CBRNE devices, and other nonconventional weapons IEDs delivered via small craft, underwater swimmers, or on ferries are of particular concern 11

12 FY 2012 PSGP Funding Priorities (continued) 3. Port Resilience and Recovery Capabilities (p ) Ensuring resilience to disasters is one of the core DHS missions PSGP funds are intended to enable continuity of operations and/or rapid recovery of the port in the event of a disaster Ports that have not already done so are encouraged to develop a Business Continuity/Resumption of Trade Plan 4. Training and Exercises (p. 30) Exercises must follow the Area Maritime Security Training Exercise Program (AMSTEP) or the Transportation Security Administration (TSA) Intermodal Security Training Exercise Program (I-STEP) guidelines 5. Equipment Associated with Transportation Worker Identification Credential (TWIC) Implementation (p. 30) Infrastructure and installation projects that support TWIC implementation will be given a higher priority than the purchase of TWIC card readers in the FY 2012 PSGP 12

13 Application Process 13

14 FY 2012 PSGP Application Process Applying for FY 2012 PSGP funds requires a two-step process: Step 1: Applicants must submit Standard Form 424 (SF-424) to Grants.gov no later than Friday, April 27, 2012 in order for FEMA to determine eligibility Applicants are encouraged to initiate this process as soon as possible Step 2: Applicants must submit the full application package via the Non Disaster (ND) Grants system no later than Friday, May 4, 2012 Application Period Opens SF-424 Due Date IJ Submission (All groups) Award Announcement February 17, 2012 April 27, 2012 May 4, 2012 On or before September 30, 2012 *Completed applications must be received via ND Grants no later than 11:59pm EST, Friday, May 4,

15 ND Grants ND Grants is a consolidated grants management system used to facilitate all aspects of grant administration throughout the grant lifecycle Release supports grant application through award package creation/acceptance, administrative amendments, and performance reports Future releases will address award closeouts, sub-grantee functions, and financial payments ND Grants registration at If you have any questions, please send an to: ndgrants@fema.gov or contact the ND Grants Help Desk at

16 Initiating an Application (p ) Before submitting an application, verify Central Contractor Registration (CCR) and Dun & Bradstreet Data Universal Numbering System (DUNS) Number (p. 19) Confirm CCR registration ti at Applicants can receive a DUNS number at no cost by calling the DUNS number request line at (866) Application forms and instructions are available at To access application: Select Apply for Grants, then Download Application Package Enter CFDA number (97.056) and/or the Funding Opportunity Number (DHS-12- GPD ) Select Download Application Package, and follow prompts to download the forms To access instructions: Select Apply for Grants, then Download Application Package, then Instructions All eligible entities must apply for funding through both Grants.gov and ND Grants at Only Standard Form 424 (SF-424) must be submitted using Grants.gov All other required submissions will be completed using ND Grants 16

17 Step 1: Submitting SF-424 in Grants.gov (p. 18) Applications are initiated by submitting Standard Form 424, Application for Federal Assistance (SF-424), to Grants.gov at The SF-424 is the only form submitted using Grants.gov and must be submitted first in order to complete the rest of the application process Complete SF-424s must be received by Grants.gov no later than 11:59pm EST, Friday, April 27, 2012 The form is electronically migrated to ND Grants and the system automatically populates the relevant data fields All other documentation required to complete the application process will be submitted using ND Grants Fillable templates for supporting documents are available on Grants.gov by selecting Find Grant Opportunities, conducting a basic search by CFDA (97.056), selecting the correct PSGP Opportunity Title, and selecting Full Announcement 17

18 Step 2: Submitting Application Forms in ND Grants (p. 19) The following required forms and submissions must be submitted via ND Grants: Standard Forms SF-424A, Budget Information SF-424B, Standard Assurances SF-424C, Budget Information Construction Form SF-424D, Assurances Construction Programs SF-LLL, Disclosure of Lobbying Activities Lobbying Form Certification Regarding Lobbying Certification Regarding Debarment, Suspension, and Other Responsibility Matters Certification Regarding Drug-Free Workplace Requirements Investment Justification(s) for each individual project Detailed Budget Worksheet(s) containing i only allowable costs (different from the SF- 424A/C) MOUs/MOAs (if applicable) EHP Screening Forms (recommended) All submissions must be received no later than 11:59pm EST, Friday, May 4,

19 Application Investment Justifications (IJ) (p ) The IJ template is provided in Appendix D (p ) of the Funding Opportunity Announcement IJs must demonstrate how projects address gaps and deficiencies in current programs/capabilities and provide enhancements consistent with the purpose of the PSGP program A separate IJ is required for each proposed project Applicants may apply for up to three projects All IJs must be properly identified as SSI and password protected prior to submission The passwords for these protected t documents must be sent separately to askcsid@dhs.gov All IJs must be consistent with all applicable requirements outlined in the guidance IJs must provide information in the following categories for each project: 1. Background 2. Strategic and Program Priorities 3. Impact 4. Funding and Implementation Plan 19

20 Application Detailed Budget (p ) The Detailed Budget Worksheet is provided in Appendix D (p ) of the Funding Opportunity Announcement While the format is not required, it is highly recommended that applicants use the provided template SF 424A/C forms do not replace the Detailed Budget requirement both the Detailed Budget AND the SF424 A/C must be submitted with the application Budgets must be complete, reasonable, cost-effective, and provide the appropriate level of detail to clarify intent Budgets should provide the basis of computation of all project-related costs, including Management and Administrative costs (M&A), and any appropriate narrative 20

21 Post-Award Administration 21

22 Application Allocation Announcement & Award Notification Final allocations are first announced by the Secretary no later then 60 days after the close of the application period An Information Bulletin (IB) is distributed with a list of allocations to those entities receiving awards The IB is sent out through AskCSID and posted to FEMA and HOMEPORT websites Official awards are made on a rolling basis and grantees will receive an electronic notification on or before September 30, 2012 Grantees must officially accept their award upon notification The electronic notification will include instructions on how to access and accept the award in ND Grants 22

23 Post-Award Financial and Programmatic Reporting (p ) Federal Financial Reports (FFR) are required quarterly in the form of an SF- 425 Must be filed online through the PARS website Reporting periods and due dates: October 1 through December 31, due January 30 January 1 through March 31, due April 30 April 1 through June 30, due July 30 July 1 through September 30, due October 30 Performance Progress Report (SF-PPR) Formerly titled SAPR Template can be accessed online at PPR_Cover%20Sheet.pdf Submitted to ND Grants on a semi-annual basis Reporting periods and due dates: January 1 through June 30, due July 30 July 1 though December 31, due January 30 23

24 Environmental Planning and Historic Preservation Compliance 24

25 Environmental Planning and Historic Preservation (EHP) Compliance (p. 17) EHP Compliance 25

26 EHP Compliance What is an EHP Review? An analysis of pertinent project information to determine whether a project may have the potential to impact environmental or cultural resources Complex projects will typically require more information to reach a determination ti FEMA may be required to consult with the relevant State Historic Preservation Office (SHPO), the U.S. Fish and Wildlife Service (FWS), the U.S. Army Corps of Engineers (USACE), and others to determine impacts to sensitive resources All projects funded with Federal grant dollars must comply with EHP laws, regulations, and Executive Orders Projects must be EHP approved before initiation Grantees are responsible for completing the EHP Screening Form and providing all relevant EHP materials to GPD via the GPD-EHP Mailbox at GPDEHPinfo@dhs.gov Grant funds may be used for preparation of EHP documentation 26

27 Why is EHP Review Required? The National Environmental Policy Act of 1969 (NEPA) requires that the Federal Government examine the proposed impacts of its actions before project implementation: ti NEPA does not mandate preservation, only informed decision-making NEPA serves as an umbrella regulation and provides a process which other EHP laws and regulations can be considered Materials prepared for state compliance may be submitted with the EHP review packet for the GPD; however, state compliance activities cannot replace Federal requirements EHP compliance requirements have always been included in the special conditions and the grant guidance kits 27

28 Relevant Laws and Executive Orders National Environmental Policy Act (NEPA), (1969) Biological Laws: Socioeconomic Laws: Endangered Species Act (ESA), 1973 Farmland Protection Policy Act Fish and Wildlife Coordination Act (FWCA), 1934 (FPPA), 2007 Migratory Bird Treaty Act (MBTA), 1918, EO Environmental Justice Bald and Golden Eagle Protection Act (BGEPA), (1994) 1940 Magnuson-Stevens Fishery Conservation Act (FCA), 2006 Historic Properties: Executive Order (EO) Invasive Species National Historic Preservation Act (1999) (NHPA), 1966 Water Resources Laws: EO Floodplain Management (1977) EO Protection of Wetlands (1977) Clean Water Act (CWA) (1972) Wild and Scenic Rivers Act (WSRA), 1968 Coastal Laws: Coastal Barrier Resources Act (CBRA), 1982 Coastal Zone Management Act (CZMA), 1972 Pollution Control and Debris Management: Clean Air Act (CAA), 1970 Resource Conservation and Recovery Act (RCRA), 1976 Comprehensive Environmental Response, Compensation and Liability Act (CERCA),

29 EHP Compliance What are EHP Considerations? Endangered Species Cultural Resources Historic Properties Archaeological sites Air and Water Quality Noise Fish, Habitat & Wildlife Floodplains Wetlands Coastal Zones Agricultural Lands Environmental Justice Socioeconomic Resources Land Use Hazardous Materials Traffic Geology (Topography, Soils) 29

30 Importance of Compliance Compliance Non-Compliance Protection of natural and cultural resources Improved project planning Cost efficient Programmatic and financial compliance Efficient project implementation Improved community relations Project delays De-obligation of funding Negative publicity Civil penalties Lawsuits 30

31 EHP Compliance FEMA EHP Resources 44 CFR Part 10 FEMA s NEPA Implementing Regulations Information Bulletin # 271 (December 5, 2007) Requirements of the EHP Review Process for Grants Information Bulletin # 329 (September 2, 2009) Further guidance on the GPD EHP Review Process and Introduction of the EHP Screening Form Information Bulletin # 345 (September 9, 2010) The GPD Programmatic Environmental Assessment (PEA) Information Bulletin # 351 (January 14, 2011) Advisory Council on Historic Preservation s (ACHP) Program Comment Information Bulletin # 356 (February 17, 2011) Revised EHP Screening Form Information Bulletin #371 (August 31, 2011) Streamlined Submission of Environmental and Historic Preservation (EHP) Review Packets and Narrowbanding EHP Requirements 31

32 EHP Compliance EHP Review Packet A complete EHP review packet will provide the necessary information to complete the EHP review What are the required contents? Detailed project description What will be installed/constructed? How will work be accomplished? Where will the project take place? Project location: physical address or latitude/longitude Labeled ground-level and aerial color photographs; photos must indicate where: all equipment will be installed ground disturbance will take place (if applicable) 32

33 EHP Review Packet (Continued) Required Contents (Continued) Extent and depth of ground disturbance for: New construction and/or building renovations Utility line placement Physical security enhancements (e.g., fencing, light posts) Generators Include ground disturbance for the Pad for the generator Fuel line Electrical line Fuel tank (Note whether the tank will be stored above or below ground) Communication towers New: Total height and whether the tower has guyed wires or is self supporting Existing: Current height and height following the equipment installation Age of the building or structure on/in/near which equipment will be installed 33

34 Type A Projects Projects with no potential for adverse impacts to environmental or cultural resources Review completed by Program Analyst Examples of Type A Project Activities: Management and Administration Planning Classroom-based Training Tabletop Exercises and Functional Exercises Training and Operational Exercises in Existing Facilities Purchase of Mobile and Portable Equipment Plug and play equipment (e.g, base radios and repeaters that are placed on/in existing communications racks) 34

35 Type B Projects Projects with no potential for environmental and/or historic preservation impacts if certain conditions apply; resources most commonly considered include: Floodplains Wetlands Historic i / Cultural l Resources Review completed by GPD EHP Team Examples of Type B projects include: Physical security enhancements Renovations, modifications, and upgrades to structures 35

36 Type C Projects Projects that may have the potential for environmental and/or historic preservation impacts Review completed by FEMA Regional Environmental Officer (REO) REO may require additional information in order to consult with resource management agencies such as: State Historic Preservation Officer (SHPO) U.S. Fish and Wildlife Service (USFWS) U.S. Army Corps of Engineers (USACE) Environmental Assessments (EAs), Biological Assessments (BAs), or Memoranda of Agreement (MOAs) may be required Public involvement may be required 36

37 Type C Projects (Continued) Examples of Type C Projects include: Communications Towers New Construction / Renovation Potential impacts to historic and/or cultural resources: Buildings over 50 years of age Projects located near National Register-listed buildings Projects located in/adjacent to National Register Historic Districts Projects that involve ground disturbance within the 100 year floodplain 37

38 EHP Review What to Expect Once an EHP review packet is submitted to grantees will receive confirmation and a Case ID number, usually within 5 10 business days The GPD EHP Team reviews the materials submitted and notifies the grantee if further information is required The GPD EHP Team typically completes a review within 25 days of receipt of sufficient information Projects are either approved at GPD or are sent to the appropriate FEMA Region for further analysis Grantees will be notified of the outcome of the EHP review by their Program Analyst 38

39 EHP Compliance Tips for a Timely EHP Review Provide a clear and detailed project description, with labeled color photos and maps Provide the year in which any affected buildings or structures were built Include any previous Master Plans or other completed environmental documentation Clearly describe what work is being proposed, where it will take place, and how it will be carried out 39

40 Appendix 40

41 Resources FY 2012 PSGP Funding Opportunity Announcement, FAQs, Fact Sheets, forms, templates, and other information is available at / t/ t/ / Information Bulletins available at GPD State Assignment Map and Program Office Contact Information Contact Information for questions regarding Grants.gov, ND Grants, EHP, PARS, etc. 41

42 Resources Information Bulletins IB # Title Description IB 329 Environmental Planning and Historic Preservation Requirements for Grants IB 345 Grant Programs Directorate Programmatic Environmental Assessment IB 359 Sensitive Security Information Guidance IB 293 Repair and Replacement Costs within PSGP IB 371 Streamlined Submission of Environmental and Historic Preservation (EHP) Review Packets and Narrowbanding EHP Requirements Provides guidance for those programs that will fund communication towers, physical security enhancements, new construction, renovation, and modifications to buildings or structures. Project descriptions are required to be submitted to GPD electronically via the Centralized Scheduling and Information Desk (CSID) at askcsid@dhs.gov prior to the initiation of the project. Augments IB 329 with information concerning the recently finalized Programmatic Environmental Assessment (PEA) and its impact on EHP compliance requirements. Provides detailed instructions on projects that do not require further EHP documentation. Provides guidance for properly identifying, handling, and marking SSI in grant application materials. Grantees must follow these guidelines when submitting all Investment Justifications to ND Grants. Rescinds replacement costs as unallowable costs within the FY 2007, FY 2007 Supplemental, and FY 2008 PSGP. Provides updates on measures to streamline the EHP process to include new contact information, a revised EHP screening form, responses to requests for additional information, and the required documentation for narrowbanding projects. 42

43 Information Bulletins (continued) IB # Title Description IB 193 Cooperative Training Outreach Program (CO-OP) IB 333 Use of Standard Form (SF) 425, Federal Financial Report, in lieu of SF-269, SF-269A, SF-272, and SF-272A for Recipient i Financial i Reporting IB 336 Maintenance Costs IB 372 Changes to Grants.gov Designed to decentralize first responder training and to facilitate access to the Office for Domestic Preparedness (ODP) courses in a cost effective manner and augment the capacity of States, territories, and tribal entities to deliver State and Local Government Coordination and Preparedness (SLGCP)/ODP courses. SF-425, also known as the Federal Financial Report (FFR), replace the SF- 269, SF-269A, SF-272, and SF-272A, currently used by Federal grant recipients to report the financial status of grant funds and cash transactions using grant funds. Beginning October 1, 2009, all Federal agencies and Federal grant recipients i will be required to use the SF-425 for financial i reporting. Using FEMA preparedness grant funds for maintenance contracts and warranties, repair and replacement costs, upgrades, and user fees is allowable. If your program previously purchased these items with State or local funds, those funds cannot be replaced with Federal grant funding. Informs grantees of Grants.gov system s enforcement of active Central Contractor Registration (CCR) accounts in order to submit applications. If the applicant does not have an active CCR, the application cannot be submitted. 43

44 PSGP State Assignment Map 44

45 Resources Program Office Contact Information Name Role Address Alex Mrazik TISB Branch Chief Brian Willis Section Chief East Julian Gilman Section Chief West Alex Berberian Program Analyst Duane Davis Program Analyst Jackie Jackson Program Analyst Jeff Hall Program Analyst Kevin Groves Program Analyst Mel Vanterpool Program Analyst Omid Amiri Program Analyst Rene Phillips Program Analyst Venita Lane Program Analyst 45

46 Resources Contact Information Question Regarding: Contact Information Grants.gov (800) ND Grants Application process; financial-related; preand post-award administration; technical assistance; PARS Program-specific questions (800) (866) (800) DUNS number (866) CCR Registration EHP Submissions and Compliance 46

47 Questions? 47

48