MARIN COUNTY OFFICE OF EDUCATION Mary Jane Burke. Marin County Superintendent of Schools

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1 MARIN COUNTY OFFICE OF EDUCATION Mary Jane Burke Marin County Superintendent of Schools 1111 Las Gallinas Avenue San Rafael, California NOTICE OF APPORTIONMENT OF FUNDS A MARCH 14, 2016 TITLE III - LEP DISTRICT AUDITOR RESOURCE: 4203 DISTRICT FUND FUND OBJECT: 8290 OR 9210 (IF SET UP) NUMBER NUMBER NOVATO $ 25, SAN RAFAEL ELEM , SAN RAFAEL HIGH , TOTAL $ 105, SOURCE: SA SEVENTH APPORTIONMENT FOR TITLE III, ENGLISH LANGUAGE ACQUISITION, LANGUAGE ENHANCEMENT, AND ACADEMIC ACHIEVEMENT FOR LIMITED ENGLISH PROFICIENT STUDENTS OF THE NO CHILD LEFT BEHIND (NCLB) ACT OF 2001, FISCAL YEAR MARY JANE BURKE Marin County Superintendent of Schools KATE LANE Senior Director of Business Services TN3/14/ titleIII lep14-15

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3 Terri Nadell From: Sent: To: Subject: SAP Communication Wednesday, March 16, :37 PM Terri Nadell; Terri Nadell The GL Document has been posted. The GL Document has been posted., Disclaimer: 1

TOM TORLAKSON STATE SU PERI NTENDENT O F PUBLIC INSTRUCTION CA LIF ORNIA D EPA RT MENT O F ED UC ATION February 26, 2016 Dear County Superintendents of Schools: SEVENTH APPORTIONMENT FOR TITLE Ill,

amount of $6,027,731, is made from federal funds provided to the state under Title 111 of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001

4 TOM TORLAKSON STATE SU PERI NTENDENT O F PUBLIC INSTRUCTION CA LIF ORNIA D EPA RT MENT O F ED UC ATION February 26, 2016 Dear County Superintendents of Schools: SEVENTH APPORTIONMENT FOR TITLE Ill, ENGLISH LANGUAGE ACQUISITION, LANGUAGE ENHANCEMENT, AND ACADEMIC ACHIEVEMENT FOR LIMITED ENGLISH PROFICIENT STUDENTS NO CHILD LEFT BEHIND ACT OF 2001 FISCAL YEAR This apportionment, in the amount of $6,027,731, is made from federal funds provided to the state under Title 111 of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB), in support of grants awarded to eligible local educational agencies (LEAs) for supplementary programs and services to Limited English Proficient (LEP) students. This apportionment provides payments to LEAs that reported their cash balance for the program in January 2016 via the Cash Management Data Collection (CMDC) system, met other program requirements, met the cash management threshold, have an approved LEA plan, and applied for the program on the Consolidated Application Reporting System. The CMDC was implemented by the California Department of Education (COE) for Title Ill in order to reduce the time elapsing between the receipt and disbursement of federal funds, and adhere to the cash management requirements established in federal statute and regulations. More detailed information about the CMDC is posted at The amount paid to an LEA in this apportionment is equal to 25 percent of its entitlement for Title Ill, LEP minus its reported cash balance for Title Ill, LEP, with a maximum payment equal to the unpaid balance of its entitlement. The LEA's entitlement is equal to the number of LEP students reported on the Fall 2013 California Longitudinal Pupil Achievement Data System (CALPADS) multiplied by a rate of $ The allocations include a redistribution of unused funds and were reduced for those LEAs that did not meet the federal maintenance of effort requirement per Section 9521(b)(1) of the NCLB Act, as it affects the NCLB funding. Direct-funded charter schools must apply individually for this program. The amount of funding for a direct-funded charter school is identified separate from the district or county amount. All other charter schools must apply through their authorizing agency; associated funding for these charter schools is included in the district or county amount N STREET, SACRAMENTO, CA WWW. COE. CA. GOV

February 26, 2016 Page2 The United States Department of Education (ED) grant award number for this funding is S365A140005. The Catalog of Federal Domestic Assistance subprogram number is 84.

This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the federal Education Department General Administrative Regulations in 34 CFR, parts

5 February 26, 2016 Page2 The United States Department of Education (ED) grant award number for this funding is S365A The Catalog of Federal Domestic Assistance subprogram number is A (English Language Acquisition Grants). This grant award is subject to the provisions of Title Ill, Part A, of the ESEA, as applicable, and the General Education Provisions Act. This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the federal Education Department General Administrative Regulations in 34 CFR, parts 76, 77, 81, and 82. The funding is appropriated in Schedule (3) of Item of the Budget Act of 2014 (Chapter 25, Statutes of 2014). The California sub-allocation (pass-through) number is Program Cost Account (PCA) An LEA whose LEA plan is approved after the start of the fiscal year may charge to this program only those costs incurred subsequent to the State Board of Education approval of the plan. Under the federal Tydings Amendment, Section 421(B) of the General Education Provisions Act, 20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period, July 1, 2014, through September 30, 2015, shall remain available for obligation for an additional period of 12 months, through September 30, Title 34 of the CFR, Section (i), also requires that any interest earned by LEAs on federal dollars be returned to the ED at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to: California Department of Education Cashier's Office P.O. Box Sacramento, CA To ensure proper posting of payments, please include the program's PCA number (PCA 14346) and identify the payment as "Federal Interest Returned." Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 4203, NCLB: Title Ill, Limited English Proficient Student Program, and Revenue Object Code 8290, All Other Federal Revenue. The county superintendents were notified of this apportionment by which was sent to their CDEfisc addresses. The COE requested that the be forwarded to all school districts and charter schools in the county, and included the links to this letter and the apportionment schedule which were posted on the COE Web page at

6 February 26, 2016 Page 3 If you have any questions regarding the program, please contact Patty Stevens, Associate Governmental Program Analyst, Language Policy and Leadership Office, by phone at or by at pstevens@cde.ca.gov. If you have any questions regarding this apportionment or the payment process, please contact Leslie Sharp, Fiscal Consultant, Categorical Allocations and Management Assistance Unit, by phone at or by at lsharp@cde.ca.gov. Sincerely, Peter Foggiato, Director School Fiscal Services Division PF:ls

7 Marin County Name Marin Marin Marin Total SCHEDULE OF THE SEVENTH APPORTIONMENT FOR TITLE Ill, ENGLISH LANGUAGE ACQUISITION, LANGUAGE ENHANCEMENT, AND ACADEMIC ACHIEVEMENT FOR LIMITED ENGLISH PROFICIENT STUDENTS NO CHILD LEFT BEHIND ACT OF 2001 FISCAL YEAR County District Index FINAL Code Code Code Local Educational Agency Entitlement Novato Unified 142, San Rafael City Elementary 203, San Rafael City High 33, ,237 7th Apportionment 25,587 73,484 6, ,767

$A- U.,\C\\ TO: H TH!$ 624527. TREASURER COUNTY OF MARIN 6100 FUND NO.

03:09:2016 I 90-1342/1211 06624527 OOUARS C NTS $**10,?

$ADVICE ol04c (REV. 4-95) \Ri'MENTNAME.$ $SACRl\}1ENTO >OR VENDOR - ID 0000000921-00 CA Ml\RIN$ R PO BOX 1859 SACRAH NTO CA 95812--1 859 PAGE 1 STATE OF

DWARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW ORG.

02/26_}16 1414J46654l OO CLAIMSCHED. NO.

8 A- U.,\C\\ TO: H TH!1TflEASUilEROFTHESTAttWILLPAYOUTOFTHE IDENTIFICATION HO TREASURER COUNTY OF MARIN 6100 FUND NO. FUND NAME FEDERAL TRUST FUND MO.I DAY I YR. 03:09:2016 I / OOUARS C NTS $**10,?7~1~00 ~2~@ CALIF ORN IA ST ATE CONTROLLER I I MITT ANCE ADVICE ol04c (REV. 4-95) \Ri'MENTNAME. DEPARTMENT OF EDUCATION \RTMENT ADDRESS 1430 N AT STE 2213 SACRl\}1ENTO >OR VENDOR - ID CA Ml\RIN COUNTY TRE1\SURF.R PO BOX 1859 SACRAH NTO CA PAGE 1 STATE OF CALIFORNIA DOF THE ENCLOSE.DWARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW ORG. CODE INVOICE DATE INVOICE NUMBER RPI INVOICE-AMOUNT /26_} J46654l OO CLAIMSCHED. NO. Nov ~ () 2558'] QQ _Q2j26/ ~ 5'1<> /26/ ~ ' Tl+\e l[ LEP PYMT INQUIRIES: ( 916) 445 ~ 3497 >RAL TAXIDNO. ORSSAN RPTYPE TAXYR TOTALREPORTEDTOIRS.00 TOTAL PAYMENT. 00

Terri Nadell From: Sent: To: Cc: Subject: Attachments: Reeder, Sara <SReeder@marincounty.

9 Terri Nadell From: Sent: To: Cc: Subject: Attachments: Reeder, Sara Monday, March 14, :32 AM Terri Nadell Choupani, Pejmahn Lockbox Clearing Transactions NOTE: 6 TOTAL Lockbox-Dept of Education NOTE-6 total.pdf Hello, Please find attached the remittance{s) for Please use the Bank Report Date as the posting date for your journal entry. When you create the journal document for Lockbox Clearing Transactions, please use the entry below: Department Entry: DR Lockbox Clearing Transactions CR Revenue or Liability Accounts as determined by department Make sure you include this and the attached remittance advice so that the Level 2 Approvers in the DOF can validate the clearing entry. The off-setting entry will be made by the Treasurer: Treasurer Entry: DR Bank County of Marin Primary CR Lockbox Clearing Transactions The recording of Lockbox Clearing Transactions will not have a 1 :1 relationship with the Bank report for any amounts received as part of a Lockbox batch deposit. Thank you, Sara A Reeder Senior Accounting Assistant County of Marin, Department of Finance 3501 Civic Center Drive, Room 225 San Rafael, CA SReeder@marincounty.org Disclaimer: disclaimers 1

OBJECT: 8290 NUMBER NUMBER

OBJECT: 8290 NUMBER NUMBER MARIN COUNTY OFFICE OF EDUCATION Mary Jane Burke Marin County Superintendent of Schools 1111 Las Gallinas Avenue San Rafael, California 94903 2017-2018 NOTICE OF APPORTIONMENT OF FUNDS A-18485 JUNE 26,