MEETING NOTICE POLK TRANSPORTATION PLANNING ORGANIZATION (TPO) BOARD. Commissioner George Lindsey, III, Board Chairman, Presiding

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1 MEETING NOTICE POLK TRANSPORTATION PLANNING ORGANIZATION (TPO) BOARD DATE: Thursday, February 25, 2016 TIME: LOCATION: 9:00 a.m. Polk County Commission Boardroom Neil Combee Administration Building 330 West Church Street Bartow, Florida Commissioner George Lindsey, III, Board Chairman, Presiding 1. CALL TO ORDER 2. CHAIRMAN S ANNOUNCEMENTS Chairman Lindsey 3. CONFIRMATION OF QUORUM Ms. Simmons 4. OPPORTUNITY FOR PUBLIC COMMENT 5. AGENDA REVIEW Mr. Deardorff 6. CONSENT AGENDA (Tab 1) These action items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. A Board member may request an item be moved to the regular agenda for discussion. As applicable, consent agenda items have been recommended by the Technical Advisory Committees for approval. A. Approve Minutes December 10, 2015

2 B. Approve Draft Amendment to the FY 2014/ /16 Unified Planning Work Program Staff requests the Board to approve a budget amendment on software used to develop the Transportation Improvement Program. This amendment will result in a cost savings. C. Approve Appointment to Polk County Transportation Disadvantaged Coordinating Board Staff requests the Board to appoint Mayor Pro Tem Steven Hunnicutt to the Coordinating Board as a representative of mass transit. 7. OTHER ACTION ITEMS A. Review/Approve Draft Strategic Plan for the Polk TPO (Tab 2) Staff will request the Board to review and approve the Draft Strategic Plan for This plan will guide the TPO s planning program and the implementation of the 2040 Long Range Transportation Plan (Momentum 2040). It will form the basis for the Draft FY 2016/ /18 Unified Planning Work Program. The Technical Advisory Committee (TAC) recommends approval. 8. PRESENTATIONS A. Closeout of Lakeland/Winter Haven Transportation Management Area Certification Review (TAB 3) Based on its review, the Federal Highway Administration and Federal Transit Administration have jointly certified that the TPO s planning process meets federal requirements. A representative of the certification review team will present its final report. B. Tampa Bay Express Project A project representative will provide an overview of this proposed project the addition of express toll lanes to interstate highways in the Tampa Bay region. C. Florida Department of Transportation District (FDOT) One Freight Mobility and Trade Study and Implementation Plan FDOT staff will provide an update on this study effort. Polk TPO December 10, 2015 Page 2

3 9. Election of Chairman and Vice Chairman The current Chairman and Vice-Chairman have both served two consecutive terms. They are not eligible for re-election to their same post due to termlimits. 10. Board Appointments Metropolitan Planning Organization Advisory Council Transportation Disadvantaged Local Coordinating Board West Central Florida Chairs Coordinating Committee Ridge Scenic Highway Corridor Management Entity Central Florida MPO Alliance 11. AGENCY REPORTS A. Florida Department of Transportation B. Polk Transit 12. COMMUNICATIONS AND REPORTS 13. OPPORTUNITY FOR PUBLIC COMMENT 14. BOARD MEMBER COMMENTS 15. ADJOURNMENT In accordance with the Americans with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact the Board of County Commissioners, Communications Office, at 330 W. Church Street, Bartow. Telephone (863) , not later than four days prior to the proceeding. If hearing impaired call: (TDD) (863) or , or Voice impaired call: , via Florida Relay Service. The TPO planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964 and Related Statutes. Any person or beneficiary who believes they have been discriminated against because of race, color, religion, sex, age, national origin, disability, or family status may file a complaint with the TPO s Title VI Specialist, Diane Slaybaugh at (863) , or by writing Ms. Slaybaugh at Post Office Box 9005, Bartow, Florida Polk TPO December 10, 2015 Page 3

4 TPO Board Meeting 2/25/2016 TAB 1

5 Item 6A Attachment 1 TPO Board Meeting 2/25/2016 Polk Transportation Planning Organization (TPO) Board Draft MEETING MINUTES Thursday, December 10, 2015 Neil Combee Administration Building, Commission Boardroom 330 West Church Street Bartow, FL Voting Members Present: Commissioner Jack Myers Commissioner Pat Huff Commissioner Roy Tyler Mayor Eugene Fultz Commissioner Jim Malless Commissioner Don Salvage, Vice Chairman Commissioner Phillip Walker (late) Mayor Nat Birdsong Mayor Pro-Tem Steven Hunnicut Commissioner Melony Bell Commissioner Todd Dantzler Commissioner John Hall Commissioner George Lindsey, Chairman Commissioner Ed Smith East County Block Voting Members: Mayor Charles Lake South County Block Voting Members: Commissioner Barbara Manley East County Block Alternate Members: None South County Block Alternate Members: Commissioner Collins Smith Advisory Members Present: Secretary Billy Hattaway Tom Deardorff Randy Mink Others Present: Lori Carlton Kevin Ingle Sarah Catala Amy Setchel Christopher Hatton Tom Deardorff Cherie Simmons Representing: City of Auburndale City of Bartow City of Haines City City of Lake Wales City of Lakeland City of Lakeland City of Lakeland City of Winter Haven City of Winter Haven Polk County BoCC Polk County BoCC Polk County BoCC Polk County BoCC Polk County BoCC Representing: City of Lake Alfred Representing: City of Fort Meade Representing: Representing: City of Mulberry Representing: FDOT, District One Polk County TPO TPO Legal Advisor Representing: Florida Department of Transportation Florida Department of Transportation Florida Department of Transportation Florida Department of Transportation Kimley-Horn and Associates Polk County TPO Polk County TPO Page 1 of 6

6 Ronnie Blackshear Polk County TPO Curtis Knowles Polk County TPO Ryan Kordek Polk County TPO Xiomara Meeks Polk County TPO Diane Slaybaugh Polk County TPO Tricia Pichette Polk County TPO 76 Citizens Lake Ashton Community 1. CALL TO ORDER Chairman George Lindsey called the TPO Board meeting to order at 9:01 a.m. 2. CHAIRMAN S ANNOUNCEMENTS Chairman Lindsey recognized the many residents of the Lake Ashton Community in attendance and welcomed them to the meeting. 3. CONFIRMATION OF QUORUM Cherie Simmons, TPO Office Manager confirmed a quorum with 15 voting members and I alternate. Commissioner Barbara Manley is representing the South County Block and Mayor Charles Lake is representing the East County Block. 4. OPPORTUNITY FOR PUBLIC COMMENT The Lake Ashton Community chose two residents to speak on their behalf. There were 76 residents in attendance at the meeting. Mr. Larry Sims, 4169 Stone Creek Loop, Lake Wales, Lake Ashton Community stated that he the Lake Ashton Community residents were at the meeting to express opposition to the new proposed location, segment three of the Central Polk County Parkway. He stated that the community is not opposed to the development of the Parkway, only the new location of segment three. He stated that when the public hearings were held in 2011 most of the south portion of the development was not yet completed. Many of the residents present at this meeting were not residents until after The location of the segment at the public hearing was a different location than what is now presented as segment three. This new location will greatly impact there community with noise and pollution. Mr. David Vind, 4185 Stone Creek Loop, Lake Wales, Lake Ashton Community requested that the Northern Alternative of segment three be changed to the Southern Alternative of segment three of the Central Polk Parkway project. He also requests that FDOT make the changes to their maps on their website as soon as possible. All of the residents from the Lake Ashton Community who were in supports of the Southern Alternative for segment three were asked to stand. He turned in a 280 signature petition to Mr. Tom Deardorff. Page 2 of 6

7 Mayor Eugene Fultz stated that he and the City of Lake Wales are standing with the Lake Ashton residents. Commissioner Melony Bell stated that she also stands with the Lake Ashton residents and thanked them for coming to the meeting. 5. AGENDA REVIEW Tom Deardorff, TPO Executive Director briefly reviewed the agenda. The only change is the February 2016 meeting date 6. CONSENT AGENDA There was one change to the Consent Agenda. The February 16, 2016 TPO Board meeting will be changed to February 25, Motion: Commissioner Ed Smith motioned to approve the Consent Agenda as presented with the noted change. Mayor Nat Birdsong seconded the motion. Motion carried without dissent. 7. OTHER ACTION ITEMS A. Review/Approve TPO Resolution Recommending the Lakeland Area Mass Transit District (LAMTD) as Designated Community Transportation Coordinator (CTC) for Polk County Tom Deardorff, TPO staff presented TPO Resolution , which recommends LAMTD as the Designated CTC for Polk County. Chairman Lindsey asked if the Polk Transit Board could change their meeting dates to meet in February, June, August and October immediately following the TPO Board meetings. The Board agreed. Motion: Commissioner Don Selvage motioned to approve the TPO Resolution as presented. Commissioner Melony Bell seconded the motion. Motion carried without dissent. B. Public Hearing on Draft Amendments to the FY 2015/ /20 Transportation Improvement Program (TIP) Xiomara Meeks, TPO staff presented the TIP Amendments. Five amendments were reviewed. TPO Staff and the TAC recommend approval of the amendments to the FY 2015/ /20 TIP. Public Hearing was opened. With no comment heard Hearing was closed. Motion: Commissioner Melony Bell motioned to approve the amendments to the TIP as presented. Commissioner Don Selvage seconded the motion. Motion carried without dissent. Roll Call Vote was unanimous. Page 3 of 6

8 C. Public Hearing on Draft 2040 Long Range Transportation Plan (Momentum 2040) Ryan Kordek, TPO staff presented the Draft Momentum 2040 Plan. He discussed what methods the TPO used to get comments from the public and gave a summary of what was heard. TPO held and participated in many different events to make contact with the public. The public was asked how responsive the 2040 Momentum Plan is to their needs. Mr. Kordek reviewed some of the plan successes and unmet aspirations. Polk TPO staff and the TAC recommend approval of the plan. Public Hearing was opened. With no comment heard Hearing was closed. Motion: Motion: Commissioner Don Selvage motioned to adopt the 2040 Long Range Transportation Plan as presented Commissioner Jim Malless seconded the motion. Motion carried without dissent. Roll Call Vote was unanimous. Commissioner Jack Myers motioned the Polk TPO to request the FDOT to advance funding and to reconstruct the SR 33 interchange at the earliest opportunity. Commissioner Jim Malless seconded the motion. Motion carried without dissent. 8. PRESENTATIONS A. Status Report on Central Polk Parkway FDOT Secretary Billy Hattaway reported on the Status of the Project. Mr. Hattaway stated that FDOT would follow up with the Lake Ashton Community on their concerns about segment three. There are no funds to advance this project. Alternative project are being reviewed to help with the concerns about traffic movement through the project area. The US 27 Corridor is being evaluated from SR 60 to Interstate 4for congestion management projects. Motion: Commissioner Melony Bell motioned to recommendation to FDOT in support of the southern alternative of Segment three of the Central Polk Parkway. Commissioner Phillip Walker seconded the motion. Motion carried without dissent. B. Status Report on Complete Streets Corridor Feasibility Studies Tom Deardorff, TPO staff gave a brief introduction to the study. He introduced Project Manager Christopher Hatton of Kimley-Horn and Associates. Mr. Hatton presented a very detailed update on the progress of the study. Eight corridors were ultimately selected to address specific needs on a corridor-by-corridor basis for this study. These corridors were selected based upon a methodology which included key factors such as safety, local agency and stakeholder support, and economic development. Examples of improvements were reviewed. The next step is to complete the recommendations for the eight corridors. Page 4 of 6

9 9. AGENCY REPORTS Florida Department of Transportation (FDOT) A. SR 60 Grade Separation over CSX Rail Line Amy Setchell, FDOT staff presented the project. The project is located 3,600 feet west of to 2,700 feet east of CSX crossing #625419N and is approximately 1.2 miles in length. The existing and proposed typical sections were reviewed. The project is a bridge with frontage access roads to access adjacent properties. The PD&E study began October Preparation of State Environmental Impact Statement (SEIR) is underway. Design consultant began engineering services in April Right-of-way acquisition is funded in FY 2017, with construction funded in B. Updates to Florida Transportation Plan and Strategic Intermodal System Policy Plan Sarah Catala, FDOT staff presented the SIS updates. A brochure called Florida Transportation Plan Vision Element was handed out to the board. Ms. Catala provided an overview of the FTP and provided a short description of the contents of the draft FTP Policy Element, and the importance of the plan and followed up with SIS Policy Plan updates. The FTP serves as the transportation plan for all of Florida. The SIS comprises the state s largest and most strategic transportation facilities. The FTP will have three elements, Vision, Policy and Implementation Elements. The SIS is just one of the ways the FTP is implemented. You can find online resources for the FTP/SIS at Commissioner Ed Smith complimented FDOT on the brochure, Florida Transportation Plan Vision Element. The brochure is very attractive and easily understood. Polk Transit No Report 12. COMMUNICATIONS AND REPORTS There will be a Federal Certification Review and public meeting immediately following the TPO Board Meeting. 13. OPPORTUNITY FOR PUBLIC COMMENT None 14. BOARD MEMBER COMMENTS A. Commissioner John Hall: Page 5 of 6

10 a. Formation of the Polk County Sidewalk Committee, which will study sidewalk needs and make recommendations back to the BoCC. This committee was established in 2015 and is doing a great job for Polk County. b. Question: Is there a way to limit the heavy truck traffic to the two right lanes on US98? Secretary Hattaway stated that FDOT has the ability to do that on the interstate, but has never been asked to do it on the arterial system and explained some of the challenges with getting it done. Mr. Hattaway will look into the problem and report back to the board. He is not aware of it ever being done. B. Commissioner Melony Bell: a. Congratulated Mayor Nat Birdsong and Commissioner Phillip Walker on their re-elections. C. Mayor Charles Lake: a. Thanked Polk County for re-paving CR557 in Lake Alfred. b. Traffic Light is needed at Lake Alfred school crossing and pedestrian markings. D. Commissioner Jim Malless a. LAMTD Board Retreat on January 13, All are invite to provide input. E. Commissioner Ed Smith: a. Comment about CR557 truck traffic and thanked FDOT for all of its work on the road. 15. ADJOURNMENT With no further business, meeting adjourned at 10:40 a.m. Respectfully transcribed by Cherie Simmons, TPO Office Manager Section , Florida Statutes, states that if a person decides to appeal any decision made by a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Page 6 of 6

11 Item 6B Attachment 1 TPO Board Meeting 2/25/2016 Task 1.1A Multi Media Presentations OBJECTIVE: To communicate TPO plans and programs to citizens, committees, and boards in an effective manner. PREVIOUS WORK: Development and ongoing maintenance of the TPO Website ( Development and ongoing maintenance of Interactive TIP software for the TPO s website; Participated in a speakers bureau and delivered multi media; presentations to various community groups; and Preparation of Maps and Graphics that help illustrate various TPO plans and projects. METHODOLOGY: The TPO will purchase two (2) replacement computers that are capable of running the latest version of ArcGIS software and Polk Transportation Model. This equipment will enhance the modeling capability of TPO staff, as well as, its ability to produce maps and multi media presentations. This task also includes funding for the purchase and maintenance of interactive web based TIP software, as well as, annual software maintenance for four (4) licenses of ArcGIS ArcView software, and the annual maintenance of the TPO website. See Table 5 in Appendix A for additional details. RESPONSIBLE AGENCY: Polk County END PRODUCTS: Effective communication of TPO plans. BUDGET TABLE: Task 1.1A Multi Media Presentations FHWA PL FDOT FHWA Match FY 2014/15 FY 2015/16 $15,700 $3,463 $15,700 $8,199 $3,463 $1,808 Task Total $19,163 $19,163 $10,007 FY 2014/ /16 UNIFIED PLANNING WORK PROGRAM 13 POLK TRANSPORTATION PLANNING ORGANIZATION

12 Item 6B Attachment 1 TPO Board Meeting 2/25/2016 Table 5: Purchase of Computer Hardware/Software FY 2014/15 QUANTITY DESCRIPTION COST 2 Replacement Computers $4,500 4 ArcGIS Software Maintenance $1,200 Annual Fee for Four (4) Licenses 1 Web-based TIP Interactive Software $10,000 Maintenance TOTAL $15,700 FY 2015/16 QUANTITY DESCRIPTION COST 2 Replacement Computers $4,500 4 ArcGIS Software Maintenance $1,200 Annual Fee for Four (4) Licenses 1 Web-based TIP Interactive Software $10,000 $2,499 and Maintenance TOTAL $15,700 $8,199 FY 2014/ /16 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

13 Item 6C Attachment 1 TPO Board Meeting 2/25/2016 ao6do Commission form. Car di' Transportation Disadvantaged APPLICATION FORM FOR MEMBERSHIP ON THE POLK COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD 6 NAME: LkUn` ' p 0, 51 7 ADDRESS: E- MAIL ADDRESS: f, rc( SYY) PJ NUMBER: PHONE PHO / SI AIW1W/ Yeti/tol Ft 2 571Li1afL5Y o l - /l L / I / IL hvi 77 dl) OCCUPATION - PAST OR PRESENT:. Nc&pv 64/o-F o [ tim? W/rM LOCAL MASS TRANSIT POLK TRANSIT AUTHORITY REPRESENTING WHICH GROUP: The Transportation Disadvantaged Coordinating Board is tentatively scheduled to meet on the following Mondays in 2012: February 13th, May 14th, September 5th. 10th and November Meetings are at 1: 30 p. m. in the Polk County Administration Building, 330 West Church Street, First Floor Commissioners Board Room, Bartow, Florida Return the completed application form to the address below: Polk Transportation Planning Organization Diane Slaybaugh, Senior Transportation Planner Attention: Drawer TS- 05, P. O. Box 9005 Bartow, Florida If you have any questions, please call Diane Slaybaugh at the Polk Transportation Planning Organization ( TPO) 303) POIN TRANSPORTATION PLANNING ORGANIZATION'

14 TPO Board Meeting 2/25/2016 TAB 2

15 Item 7 Attachment 1 TPO Board Meeting 2/25/2016 STRATEGIC PLAN This Strategic Plan will guide the Polk Transportation Planning Organization s (TPO) planning program and the implementation of the 2040 Long Range Transportation Plan (Momentum 2040). It includes the following elements: Vision Mission Statement Core Values Objectives Strategies Actions

16 VISION: Safe travel for all MISSION STATEMENT: Partner with the community to plan and fund transportation projects and programs that provide safe, reliable travel for all users. CORE VALUES: 1. Safe and reliable transportation should be available to all regardless of their age, ability or social status. 2. The efficient movement of goods and services is an essential part of our economy. 3. Transportation is a part of the fabric of our community. Transportation projects and services should support vibrant communities and our vision for the future. 4. The best plans come from community collaboration. Leveraged resources go farther. GOAL MOMENTUM 2040 Develop and maintain an integrated multi modal transportation system to provide safe travel for all users, the efficient movement of goods and services, and to promote livable communities and economic activity OBJECTIVES MOMENTUM 2040 Safety 1. Safe and fatality free travel conditions on all Polk County roads Target: By 2040, eliminate traffic fatalities on Polk County roads. Target: Annually reduce traffic fatalities on Polk County roads. Target: Annually reduce traffic fatalities and severe injuries from crashes involving heavy vehicles. Target: Annually reduce pedestrian fatalities and severe injuries. Target: Annually reduce bicycle fatalities and severe injuries. 2

17 Strategy S1 A: Increase the availability and stakeholder/public awareness of traffic crash data. Action S1 A1: Compile, maintain and publish traffic crash data on a regular basis in multi media formats. Update TPO website to feature crash data in a prominent manner. Action S1 A2: Integrate traffic safety and crash data into the curriculum for the TPO Transportation School. Strategy S1 B: Develop, maintain and implement pedestrian and bicycle safety action plans. Action S1 B: Perform Roadway Safety Audits on pedestrian and bicycle high crash corridors. (Consultant services 1 audit per quarter) Strategy S1 C: Support implementation of non engineering solutions to improve travel safety, e.g., community education and law enforcement. Action S1 C1: Implement targeted public education an outreach campaign to increase knowledge of appropriate pedestrian and bicycle safety measures among adults and children to change unsafe behavior. (Year 1 Prepare technical memorandum outlining program content and resources. Year 2 Implement outreach efforts.) Action S1 C2: Use the TPO Public Participation Plan to increase community awareness of traffic safety issues and tips. Strategy S1 D: Participate in the implementation of the Florida Department of Transportation s Strategic Highway Safety Plan. Action S1 D: Prepare a technical memorandum that identifies how the TPO can offer technical assistance and increase local government participation in the Safe Routes to Schools Program. Strategy S1 E: Educate the traveling public regarding the safe practices, rights and responsibilities of motorists, bicyclists and pedestrians. See Action S1 C. 3

18 2. Safe and secure travel conditions on public transportation Livability Target: Maintain zero traffic related fatalities on public transportation system Target: Annually reduce injuries and accidents/incidents on public transportation system. Strategy S2 A: Analyze the safety and security of public transportation services as part of the Transit Development Plan. Action S2 A: As part of the Transit Development Plan Update, document the current safety and security of public transportation services and identify best safety and security practices for implementation as warranted. 1. Provide travel options for persons of all ages and abilities Target: 50% of Complete Street Network with bicycle facilities Target: 50% of Complete Street Network with sidewalks Target: Overall average Transit Connectivity Index score of 175 for Polk County Census block groups Target: 75% of senior residents (age 65+) with high or moderate access to fixed route transit services based on the Transit Connectivity Index Strategy L1 A: Prioritize the programming of complete street improvements. Action L1 A: Assign an added priority to candidate transportation projects that implement the following: Pedestrian Safety Action Plan, Bicycle Safety Action Plan, Complete Street Action Plan or Neighborhood Mobility Audit. Program complete street projects in the Transportation Improvement Program. Strategy L1 B: Prepare recommended traffic study requirements for new development that place an emphasis on the provision of complete streets, connectivity and access to transit. 4

19 Action L1 B: Work with Technical Advisory Committee to develop recommended traffic study requirements for implementation by member local governments. Strategy L1 C: Participate in the development of community strategies to support aging in place and senior mobility. Action L1 C: Conduct Neighborhood Mobility Audits for areas with a high concentration of elderly residents. (Year 1 Conduct a pilot audit and identify candidate areas for analysis. Year 2 Conduct audits for priority areas.) 2. Provide transportation infrastructure and services that support livable communities and ensure mobility for all residents Target: 100% sidewalk coverage within one mile of elementary, middle and high schools (sidewalk on at least one side of collector or arterial roads) Target: Mobility Index score of 10 or greater in neighborhoods with a concentration of traditionally underserved populations Strategy L2 A: Evaluate sidewalk coverage within one mile of schools and identify priority candidate projects to eliminate sidewalk gaps. Action L2 A: Evaluate sidewalk coverage for public schools sidewalk on at least one side of arterial and collectors within one mile of school. Include street lighting as part of evaluation. Use consultant services to assist in project. (Year 1 Identify schools that fall within the bottom third percentile for sidewalk coverage. Perform evaluations for ten schools with the worst sidewalk coverage. Year 2 Perform evaluations for remaining schools in the bottom third percentile.) 5

20 Mobility 1. Maintain stable flow of traffic on major roads roads that serve intercity travel and the movement of freight (arterial roads) Target: Average peak hour travel conditions on arterial roads less than 0.75 volume tocapacity ratio Target: Less than 10% centerline miles congested (LOS D ) or severely congested (LOS E or below) during peak hour of travel Strategy M1 A: Monitor travel conditions on major roads as part of the TPO Congestion Management Process. Action M1 A: Design and implement a traffic data collection program that uses state of the art technology to gauge travel conditions and patterns. Strategy M1 B: Prioritize and program capacity road projects from the 2040 Long Range Transportation Plan (Momentum 2040). Action M1 B: Use data on current travel conditions, e.g., Roadway Network Database, to prioritize Momentum 2040 projects for funding. 2. Maintain stable flow of traffic on Freight Network Target: Less than 10% centerline miles congested (LOS D ) or severely congested (LOS E or below) during peak hour of travel Strategy M2 A: Identify significant freight corridors, to include the Florida Strategic Intermodal System (SIS) highways and major distribution centers in Polk County, as the TPO Freight Network. Action M2 A: Engage consultant services to design and implement a data collection program that uses truck GPS tracking to develop a truck flow analysis for Polk County. The truck flow analysis will identify concentrations of heavy truck traffic and the general travel patterns. Strategy M2 B: Identify freight hot spots discrete areas on the transportation network where the movement of freight is impeded by physical or operational deficiencies. Program improvements to correct these deficiencies. 6

21 Action M2 B: Conduct complete street analyses for significant freight corridors to identify physical or operational deficiencies for freight traffic. (Year 1 Work with Technical Advisory Committee to identify priority corridors for study based on truck flow analysis. Year 2 Use consultant services to conduct analyses for five corridor segments.) 3. Provide transportation options for intercity and local travel Target: Provide fixed route transit service to all municipalities in Polk County Target: Provide regional multi use trail connections to all municipalities in Polk County Strategy M3 A: Evaluate public transportation options for intercity travel as part of the Transit Development Plan. Action M3 A: As part of Transit Development Plan Update, document current public transportation options for intercity travel and identify opportunities for intercity and regional connections including feeder bus service to the Poinciana SunRail station. 4. Provide access to the Regional Multi Use Trails Network Economy Target: 90% of Polk County population within five miles of the Regional Multi Use Trails Network (within three miles = 80%) Target: 40 continuous miles on the Regional Multi Use Trails Network Strategy M4 A: Identify and prioritize gaps in the Multi Use Trails Network to increase community and resident access to the network. Action M4 A: Perform analyses to identify highly populated areas that lack resident access to a multi use trail. Prioritize trail connections to these areas. 1. Provide transportation infrastructure and services that support economic vitality and job creation Target: Annually secure at least one grant or special funding allotment for transportation projects that support the expansion of an existing business or the location of a new business 7

22 Strategy E1 A: Prioritize transportation investments that support economic development and job creation. Action E1 A: Partner with Polk Vision Economic Development Alignment Team to identify and prioritize key transportation infrastructure improvements. Sustainable Resources 1. Maintain highway infrastructure in a state of good repair Target: Maintain an average pavement condition rating of 6 or better on arterial and collector roads Target: Maintain a public bridge network with less than 1% of bridges classified as structurally deficient Strategy S1 A: Fund maintenance projects to ensure highway infrastructure is in a state of good repair. Action S1 A: Coordinate with the Florida Department of Transportation and local governments on the need to program maintenance projects. Program projects as part of the Transportation Improvement Program. 2. Minimize environmental impacts from transportation projects Target: Limit impacts to jurisdictional wetlands or critical habitat to less than 5% of the total footprint or acreage for transportation projects Target: Meet or exceed National Ambient Air Quality Standards in Polk County Strategy S2 A: Support transportation improvement alternatives that minimize environmental impacts. Action S2 A: Minimize environmental impacts through the review and comments on improvement alternatives. 8

23 TPO Board Meeting 2/25/2016 TAB 3

24 Item 8A Attachment 1 TPO Board Meeting 2/25/2016

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26 Item 8A Attachment 2 TPO Board Meeting 2/25/ Certification Report Lakeland & Winter Haven Transportation Management Areas Polk Transportation Planning Organization Prepared by: Federal Highway Administration Florida Division Federal Transit Administration Region IV January 2016

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28 Executive Summary Federal Law requires the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) to jointly certify the transportation planning processes of Transportation Management Areas (TMAs) at least every four years (a TMA is an urbanized area, as defined by the US Census, with a population over 200,000).A certification review generally consists of four primary activities: a site visit, a review of planning documents (in advance of the site visit), the development and issuance of a FHWA/FTA certification report and a certification review closeout presentation to the Metropolitan Planning Organization (MPO) governing board. The Federal Review Team conducted a site visit review of the Lakeland and Winter Haven TMAs on September 15-17, Both TMAs were designated as a result of the 2010 Census; therefore, this certification review is the first federal certification review of the transportation planning process for the planning study area. Transportation planning for the Lakeland and Winter Haven TMAs is conducted by the Polk Transportation Planning Organization (TPO). The certification review is one of several methods used to assess the quality of the local metropolitan cooperative, continuing and comprehensive planning process. This certification review was conducted to highlight best practices, identify opportunities for improvements, and ensure compliance with regulatory requirements. The Federal Review Team identified seven (7) noteworthy practices, seven (7) recommendations and three (3) corrective actions. Based on the overall results of the certification review, the FHWA and FTA jointly certify that the transportation planning process of the Lakeland and Winter Haven TMAs substantially meets the Federal planning requirements in 23 CFR 450 Subpart C, subject to the Polk TPO satisfactorily addressing the corrective actions outlined in this report. This certification will remain in effect until January The Polk TPO is encouraged to provide FHWA and FTA with evidence of the satisfactory completion of the corrective actions prior to the noted deadlines. The TPO s progress in meeting the corrective actions will be monitored and evaluated during the upcoming year Polk TPO Federal Certification Review iii Page

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30 TABLE OF CONTENTS Polk Transportation Planning Organization (TPO) Section I. Overview of the Certification Review Process... 1 Section II. Organization of TPO (23CFR , 312, 314)... 2 A. Description of Planning Area... 2 B. Metropolitan Planning Organization Structure... 3 C. Agreements... 5 Section III. Scope of the Planning Process (23 CFR )... 6 A. Transportation Planning Factors... 6 B. Air Quality... 6 C. Bicycle and Pedestrian Planning Activities... 6 D. Transit... 6 E. Intelligent Transportation Systems (ITS)... 8 F. Freight Planning... 9 G. Security Considerations in the Planning Process H. Safety Considerations in the Planning Process Section IV. Unified Planning Work Program (23 CFR ) Section V. Interested Parties (23 CFR ) A. Outreach and Public Participation B. Tribal Coordination C. Title VI and Related Requirements Section VI. Linking Planning and NEPA (23 CFR ) Section VII. Long Range Transportation Plan (23 CFR ) A. Travel Demand Modeling/Data B. Financial Plan/Fiscal Constraint Section VIII. Congestion Management Process (23 CFR ) Section IX. Transportation Improvement Program (23 CFR 450) Section X. Regional Coordination Section XI. Findings/Conclusions A. Noteworthy Practices B. Corrective Actions C. Recommendations APPENDICES APPENDIX A Polk TPO Site Visit Participants APPENDIX B TMA Certification Meeting Agenda APPENDIX C Notice of Public Meeting APPENDIX D Summary of Public Meeting Minutes and Public Comments Polk TPO Federal Certification Review v Page

31 Section I. Overview of the Certification Process Under provisions of 23 CFR (a) and 49 CFR (a), the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) must jointly certify the planning process of Transportation Management Areas (TMAs) not less often than once every four years. This four-year cycle runs from the date of issuance of the previous joint certification report. This report serves as the first federal certification review report for the Lakeland and Winter Haven TMAs. The primary purpose of a certification review is to formalize the continuing oversight and evaluation of the planning process. The FHWA and the FTA work cooperatively with the TMA planning staff on a regular basis. By reviewing and approving planning products, providing technical assistance, and promoting best practices, the formal assessment involved in a certification review provides an external view of the TMA s transportation planning process. The certification review also helps ensure that the major issues facing a metropolitan area are being addressed. A certification review generally consists of four primary activities. The activities include: a desk audit, which is a review of the TMA s planning documents (e.g. Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP); a site visit with staff from the TMA s various transportation planning partners (e.g. the Transportation Planning Organization (TPO), Florida Department of Transportation (FDOT), local/regional transit service provider, and other participating State/local agencies), including opportunities for local elected officials and the general public to provide comments on the TMA planning process; the preparation of a Federal Certification Review report that documents the findings of the certification review; and a formal presentation of the findings at a future TPO Policy Board meeting. The review for the Polk TPO was held on September 15-17, During the site visit, the Federal Review Team met with the staff of the Polk TPO, FDOT, Polk Transit, staff from the cities of Lakeland, Lake Wales and Winter Haven, elected officials, committee representatives, and the public. See Appendix A for a list of review team members and site visit participants and Appendix B for the TMA Certification Meeting agenda. The public meeting for this certification review was held on Thursday, September 17, The purpose of the public meeting was to inform the public of the Federal transportation planning requirements and allow the public an opportunity to provide input on the transportation planning process. For those that could not attend the public meeting or who did not want to speak during the public meeting, contact information for the Federal Review Team was provided. Members of the public are given 30 days from the date of the public meeting to mail, fax or their comments and/or request a copy of the certification review report. One written comment was received during the public meeting; no additional comments were received during the 30-day comment period Polk TPO Federal Certification Review 1 Page

32 A copy of the notice for the public meeting can be found in Appendix C. Minutes from the public meeting, including a listing of those in attendance and a summary of the public comments is provided in Appendix D. Section II. Organization of TPO (23 CFR , 312, 314) A. Description of Planning Area The Polk Transportation Planning Organization (TPO) was established in 1977 and has planning responsibilities for all of Polk County. Considered the crossroads of central Florida, Polk County is bounded by ten counties. It is the fourth largest county in the state of Florida at 2,011 square miles and the ninth most populous with over 630,000 residents, which has doubled since By 2040, the population of Polk County is expected to be one million. Polk is a part of the emerging central Florida megaregion along the Interstate 4 corridor currently home to over 4.1 million residents. There are seventeen municipalities in Polk County with Lakeland being the largest (100,710), followed by Winter Haven (35,531) and Haines City (21,490). Both the Lakeland (262,596) and the Winter Haven Urbanized Areas (201,289) were recognized as exceeding 200,000 in population as part of the 2010 Census, and these areas were subsequently designated as Transportation Management Areas (TMAs) on July 18, Seventy-seven percent (77%) of Polk s population reside within the two urbanized areas. The Lakeland and Winter Haven TMAs are both served by the Polk TPO and wholly contained within its Metropolitan Planning Area (MPA). Top industries in Polk County include agriculture, transportation and logistics, and mining. Polk County has the 2nd largest amount of farmland in the State and is typically the number one citrus producing county in the State. Tourism is a strong economic force in Polk County and dates back to the dedication of Bok Tower Gardens in 1929 by President Calvin Coolidge. In the mid-1930's, the late Dick Pope, Sr. established the world famous Cypress Gardens in Winter Haven, Florida's first theme attraction. Today, Cypress Gardens is now Legoland Florida. Polk County is also home to vast, unique ecological resources. The Green Swamp Area of Critical State Concern consists of approximately 322,690 acres with portions lying in northern Polk and southern Lake Counties. The Floridian Aquifer reaches its highest elevation within the Green Swamp, providing groundwater pressure to help maintain free-flowing springs, rivers, and abundant high quality drinking water. Additionally, the wetlands in the swamp coalesce to form the headwaters of four major rivers in central Florida: The Withlacoochee, Ocklawaha, Peace, and Hillsborough Rivers. The Peace and Hillsborough Rivers are potable water sources for large population centers such as Tampa and Sarasota, and the Ocklawaha, Withlacoochee and Hillsborough Rivers are designated Outstanding Florida Waters (Source: Florida Department of Economic Opportunity). The Lake Wales Ridge, in the heart of central Florida, is a unique geological feature that runs for about 150 miles through Lake, Orange, Osceola, Polk 2016 Polk TPO Federal Certification Review 2 Page

33 and Highlands counties. Once an ancient seashore or series of islands, the Ridge is a biodiversity hotspot that has world-unique rare animal and plant species. B. Metropolitan Planning Organization Structure The Polk TPO is comprised of a policy board (local elected officials), technical advisory committee and a robust public involvement mechanism known as the Adviser Network, which in essence serves as the citizens advisory committee function. The TPO Board is comprised of 19 voting members, including all 5 Polk County Board of County Commissioners, as well as representation from 15 of the 17 municipalities located within Polk County. Only Hillcrest Heights and Highland Park with a combined population less than 1,000 are not represented, so almost 100% of the municipal population has direct representation on the TPO Board. The City of Lakeland has the largest population (100,710) and municipal representation on the TPO Board with 6 members. The smaller cities (most with a population of less than 5,000) rotate or share voting membership as part of either the South County Bloc or East County Bloc. It should also be noted that the representatives from the South County Bloc and East County Bloc participate in TPO Board Meetings as non-voting members when not serving as voting members. The Florida Department of Transportation appoints a representative to serve as a non-voting member. The voting membership is listed by jurisdiction in the table below. TPO Board Voting Membership Jurisdiction Voting Members Polk County 5 City of Auburndale 1 City of Bartow 1 City of Haines City 1 City of Lakeland 6 City of Lake Wales 1 City of Winter Haven 2 South County Bloc (Shared Voting Fort Meade Mulberry 1 Frostproof East County Bloc (Shared Voting Membership) Lake Alfred Dundee Eagle Lake Davenport 1 Polk City Lake Hamilton 2016 Polk TPO Federal Certification Review 3 Page

34 The Polk TPO has entered into a Memorandum of Understanding with the Polk Transit Authority (PTA), the Polk County Board of County Commissioners (BoCC), and the Lakeland Area Mass Transit District (LAMTD) for coordination in the planning, programming and implementation of public transportation projects. This agreement documents transit agency representation on the TPO Board. The BoCC has member representatives on both the PTA and LAMTD Boards, and therefore, shall represent the interests of area public transportation operators through its membership on the TPO Board. City Commissioners who are members of the PTA or LAMTD Boards also may be represented on the TPO Board. The Technical Advisory Committee includes representatives from all of the TPO s member jurisdictions, as well as transit agency and school board representatives. The smaller cities are often represented by the city manager while the larger cities appoint a planner or engineer to represent them. Non-voting members include FDOT, FHWA and various state resource agencies. The TPO has also established the Adviser Network to serve as an alternate mechanism for citizen involvement with the objective of increasing public involvement, especially by members of minority and low-income households. The Adviser Network provides a less formal, more extensive structure for soliciting public participation and comment. There are currently 130 members in the Adviser Network. Adviser Network members are solicited through published advertisements, mailers and associated websites. There is no set limit for membership or time served with the Adviser Network; one needs only an interest in getting involved to participate. On average, approximately 40 participants are active at any given event. The TPO plans to review the county demographics against the Advisor Network s demographic makeup annually to assess the accuracy of representation for this group. Community forums are held quarterly with the Adviser Network and are also viewed on live webcast and videotaped for the convenience of viewing at a later date. Various transportation-related topics have been the focus of these forums, in addition to the standard ones (such as the LRTP, TIP, UPWP, etc.) like freight, poverty (affects % of county s population) and aging in place. This format allows for more participation than a typical citizen advisory committee might have. The TPO summarizes all forum outcomes and presents them to the Board for action as needed. The Polk County Board of County Commissioners (BoCC) provides staff support to the Polk TPO via a staff services agreement. The TPO employees are compensated according to the BoCC Pay Plan, and the TPO follows procurement practices of the County. The TPO currently splits the funding for three of their ten staff positions with the county. The TPO has a person in the County budget office that helps with grants and procurement that is partially funded by the TPO. The TPO s Executive Director (who has been with the TPO almost 30 years) position is also partially funded by the County, as well as the TPO Director position, which oversees the LRTP and local comprehensive planning processes Polk TPO Federal Certification Review 4 Page

35 The TPO views its association with the County as a positive one, in which fostering close coordination related to land use, local government planning and other county functions in addition to transportation, is advantageous to both entities. Although the TPO utilizes county resources for communication efforts, the TPO is a separate entity from the County and takes its direction from the TPO Board. Noteworthy Practice: The Federal Review Team recognizes one noteworthy practice related to the certification preparation. For more details about this noteworthy practice, please see Section XI. C. Agreements The TPO s agreements satisfy the federal requirements as outlined in and are current. Agency Name Agreement Start Date End Date FDOT/TPO Interlocal Agreement for Creation of the Polk TPO 7/10/2014 N/A FDOT/TPO Transportation Planning Funds JPA 12/8/ /7/2016 FDOT/TPO Intergovernmental Coordination & Review & Public Transportation Coordination JPA (ICAR) 8/25/2006 N/A TPO/BOCC/PTA/LAMTD Public Transportation MOU 3/25/2015 N/A TPO/BOCC Staff Services Agreement 2/17/2015 2/17/2018 FDOT Regional Planning Model Agreement 12/12/2013 N/A Metroplan Orlando/ Interlocal Agreement creating the Central Florida 10/19/2005 N/A VolusiaMPO/ MPO Alliance Brevard MPO/ Ocala/Marion TPO/ Lake Sumter MPO/Polk TPO Hernando/Hillsborough/ Interlocal Agreement for Regional Transportation 8/8/2011 N/A Pasco/Pinellas/Polk/ Planning and Coordination in West Central Florida Sarasota Manatee MPOs TPO/USFCUTR Interlocal Agreement for Planning Studies & 7/11/2015 6/10/2018 Technical Assistance 2016 Polk TPO Federal Certification Review 5 Page

36 Section III. Scope of the Planning Process (23 CFR ) A. Transportation Planning Factors 23 CFR requires that the metropolitan transportation planning process explicitly consider and analyze a number of specific planning factors that reflect sound planning principles. The Polk TPO addresses the required planning factors throughout the planning process and in the development of transportation planning products such as the LRTP, TIP and UPWP. The planning factors are also incorporated into the Goals and Objectives and Policies of 2035 Mobility Vision Plan (MVP) and draft 2040 Momentum Plan. B. Air Quality The Polk TPO is currently designated as an attainment area for all National Ambient Air Quality Standards (NAAQS). Staff is monitoring air quality readings within their geographic area as well as the regulatory actions of the United States Environmental Protection Agency (USEPA). C. Bicycle and Pedestrian Planning Activities The Polk TPO and all local governments in Polk County have adopted a uniform Complete Streets Policy. Under this policy, there is a commitment to making streets safe for all users, and bicycle and pedestrian planning activities are seamlessly integrated into the TPO planning process. Bicycle and pedestrian safety is an emphasis area for the Polk TPO. The Polk TPO and FDOT have implemented a process for early and continuing coordination during the design and construction of road projects. The 2035 Plan, and the draft 2040 Plan available for this review, identify and prioritize bicycle and sidewalk improvements needed to expand the complete street network. In traditionally underserved areas, the Neighborhood Mobility Audits identify how bicycle and sidewalk projects can expand resident access to essential services. As part of its annual priority setting process, the TPO sets aside approximately $6 Million for Complete Street Projects including bicycle facilities, sidewalks and multi-use trails Noteworthy Practice: The Federal Review Team recognizes one noteworthy practice related to Bicycle and Pedestrian Planning. For more details about this noteworthy practice, please see Section XI. D. Transit Polk County consists of two urbanized areas, Lakeland and Winter Haven that are both over 200,000 in population according to the 2010 Census. Transit services in Polk County are now primarily provided by the Lakeland Area Mass Transit District (LAMTD). LAMTD operates transit services as the Citrus Connection. Prior to October 1, Polk TPO Federal Certification Review 6 Page

37 transit services in Polk county were provided by LAMTD, Winter Haven Area Transit (WHAT) and Polk County Transit Services. The Citrus Connection provides contract transit service for WHAT. As of October 1, 2015, Polk County Transit Services were taken over by LAMTD. LAMTD is the Designated Recipient of FTA 5307 Urbanized Area Formula Program funding for both the Lakeland and Winter Haven urbanized areas. LAMTD is a regional mass transportation district created in 1982 by a cooperative ordinance between the City of Lakeland and Polk County. The Ordinance established LAMTD as a special taxing district to operate and maintain transit service in the greater Lakeland area. According to the National Transit Database for 2013, LAMTD provided over 1.3 million passenger trips annually and Polk County Transit Services provided over 632,000 trips annually. The Polk Transit Authority (PTA) was established in 2007 with the goal of implementing countywide transit services with a dedicated source of local funding. Due to the failure of the sales tax referenda in 2010 and 2014, the consolidation of transit resources is proceeding without a dedicated source of local funding. Consequently, the Citrus Connection implemented route and service cuts in July Polk County is facing a number of major transit issues including those listed below: an increasing demand for transit services across a large geographical area; the need for regional travel connections to the Orlando and Tampa Bay regions; constrained funding which has hastened the need for a long-term, dedicated funding source for public transportation; the lack of funding for transit capital projects, i.e., buses; the need to consolidate transit services into a single agency to provide for the most efficient delivery of services; the transit needs of an aging population; and the role of transit in addressing poverty and affordable housing. It appears that LAMTD, Polk County Transit Services and the Polk TPO have a good working relationship. They work closely together in the development of various TPO documents such as the LRTP, the TIP, and the UPWP. The TPO recently completed a study on the potential extension of SunRail into Polk County. The Polk TPO is the Designated Planning Agency for the Florida Commission for the Transportation Disadvantaged and prepares the Transit Development Plan (TDP) in cooperation with the transit provider. Transit projects identified in the 10-year TDP are used to develop the LRTP and TIP. The TPO and LAMTD coordinate programming of upcoming studies that need to be included in the UPWP. LAMTD follows the TPO Public Participation Plan and works closely with TPO staff on presenting transit items to the TPO committees and Board Polk TPO Federal Certification Review 7 Page

38 The Polk County Board of County Commissioners has member representatives on both the PTA and LAMTD Boards, and therefore, represents the interest of the area public transportation operators through its membership on the TPO Board. LAMTD, the TPO and FDOT demonstrate coordination on transit planning issues. LAMTD and TPO staff also communicates and share information on a regular basis for a variety of project needs. The TPO has investigated using flex funding for transit in the future. LAMTD participates in regional transportation planning, TIP/STIP updates, UPWP development and LRTP development. Projects from the Transit Development Plan are incorporated in the TIP and LRTP. From information provided during the desk review and the subsequent site visit, it was clearly demonstrated that LAMTD and Polk County Transit Services are active participants with the Polk TPO in the metropolitan planning process. Corrective Action: The Federal Review Team identifies one corrective action related to Transit. For more details on this corrective action, please see Section XI. E. Intelligent Transportation Systems (ITS) FDOT District One Southwest Florida Regional ITS Architecture is responsible for the overall ITS plan for the Southeast Florida region, including Polk County. The Review Team noted in the desk review that the TPO had not formally adopted the Regional Architecture as required by 23 CFR (f). The September 17, 2015 TPO Board agenda called for the adoption of the Regional ITS Architecture system into its transportation planning process. The Polk TPO actively participates in ITS activities in the region and works with its local and state government partners to coordinate ITS projects for inclusion in its TIP and LRTP programs. The Polk TPO works with its partners at FDOT District One, Polk County Transportation Division and other stakeholder jurisdictions to ensure projects are consistent within the region. District One s regional ITS system, along with the State and other regional and local systems, represent a shared vision of how these systems will work together, sharing information and resources in providing a safe and efficient local, regional and statewide transportation system. Various agencies in Polk County have deployed or are in the process of developing various ITS improvements. As these systems are developed within the TMA, they will be linked together with FDOT s regional and statewide systems to provide an integrated ITS network. Corrective Action: The Federal Review Team identifies one corrective action related to Intelligent Transportation Systems. For more details on this corrective action, please see Section XI Polk TPO Federal Certification Review 8 Page

39 F. Freight Planning Polk County serves an important freight and logistics center for the region and the state. It has the most rail miles (145) on Florida s Strategic Intermodal System (SIS) and is home to Florida s only Intermodal Logistics Center. Polk County has the second most highway centerline miles (190) on the SIS; the SIS highways include Interstate 4, State Road 570 (Polk Parkway), State Road 60, US 17, US 27, and US 98. The 2035 Polk Mobility Vision Plan (long range transportation plan) identified freight mobility needs, and the draft 2040 Plan Update has a continued emphasis on freight mobility. One goal of the draft 2040 Plan is the efficient movement of goods and services, and the TPO has identified a Freight Network that includes the critical facilities serving the movement of goods and services. Performance objectives and policies related to freight include: maintaining stable flow of traffic on major roads serving intercity travel and movement of freight; identifying significant freight corridors, to include the Florida SIS highways and major distribution centers in Polk County, such as the TPO Freight Network; identifying freight hot spots, and plan and program improvements to correct these deficiencies; and identifying long-term network improvements to enhance the efficient movement of freight and intermodal connectivity. The TPO has adopted the following performance objective and target for the Freight Network: Performance Objective Maintain stable flow of traffic on the Freight Network Target Less than 10% centerline miles congested (LOS D ) or severely congested (LOS E ) This performance objective/target and the accompanying policies will guide the development and adoption of the draft 2040 Plan as it relates to freight movement. They will also guide the identification of candidate freight-related projects for programming and funding as part of the Transportation Improvement Program. The TPO utilizes system performance measures, peer studies and data from a variety of sources to identify and analyze existing and projected goods movement in the region. For example, the Florida Department of Transportation (FDOT) has initiated a Freight Mobility and Trade Study to identify investment opportunities for the Department and its partners to enhance goods movement throughout the region. A survey was created to allow each of the Department s freight partners an opportunity to help identify FDOT District One freight assets, routes, bottlenecks or barriers, and needed improvements to enhance freight movement. Moreover, the TPO utilizes its Adviser Network to collect pertinent data as it relates to goods movement. Freight providers and freight stakeholders are invited to participate in the development of the TPO s plans and programs through the TPO s Adviser Network. The Adviser Network hosts quarterly community forums designed to generate discussions and 2016 Polk TPO Federal Certification Review 9 Page

40 gather comments on relevant transportation topics. The TPO recently held a forum on freight mobility and goods movement. The forum s purpose was to engage community leaders and key transportation stakeholders in a discussion to understand issues and opportunities regarding the Polk County and region s goods movement system. Information gathered will assist in developing a list of transportation project improvements and strategies for TPO products (including the LRTP and TIP). The freight community has been an active participant in the TPO s process. They have provided ongoing freight-related suggestions through the Adviser Network and speaker presentations from the public and private freight providers at Adviser Network community forums focusing on freight mobility. Freight providers and partners in the Polk TPO area include, but are not limited to, implementing agencies (local governments, airports and port authorities), intermodal companies (shipping, rail, air and trucking), economic development agencies (local and state), and research and academic institutions. The MPO area s top trading partners for imports include the Florida counties of: Broward, Dade, Hillsborough, Orange and Palm Beach. The MPO area s top trading partners for exports include Florida counties of: Broward, Dade, Hillsborough, Orange and Pinellas. Large private freight partners include Amazon, Wal-Mart distribution, and Fed-ex, as well as the citrus and phosphate industries. TPO Staff has participated in the US Highway 27 Mobility Stakeholder s Working group formed by FDOT District One. US Highway 27 is a major freight corridor in the region (and in Polk County). Freight stakeholders from major industries are key participants in the future preservation of this corridor. The TPO staff is currently participating in the FDOT District One Freight Study. Staff also participated in the development of the Tampa Bay Regional Strategic Freight Plan. The study area and freight network for this plan extends into Polk County. A copy of this plan can be accessed at the following link: Lastly, staff coordinated with MetroPlan Orlando during the development of the Central Florida Regional Freight Mobility Study. The study area did not formally extend into Polk County, but Polk has a number of issues in common with this area. This freight study can be found at: The TPO prioritizes needs and uses a Quick fix program with FDOT funding to implement freight improvements. A cross reference of the TIP and LRTP is used to identify Hot spots and expedite the completion of those projects. More warehouse and industrial development is anticipated within the county in the near term. The TPO supports the development of a new freight logistics zone as part of the SIS to receive SIS funds. Recommendation: The Federal Review Team identifies one recommendation related to freight. For more details about this recommendation, please see Section XI Polk TPO Federal Certification Review 10 Page

41 G. Security Considerations in the Planning Process Interstate 4 is the only Strategic Highway Network (STRAHNET) facility in Polk County. It is also identified by the Florida Department of Transportation (FDOT) as a Strategic Intermodal System (SIS) facility and is the most significant regional highway in Polk County. As a SIS facility, Interstate 4 receives a special emphasis for funding. The FDOT prioritizes the funding of improvements to Interstate 4 in consultation with the TPO. The TPO has its own Continuation of Operations Plan (COOP) that was updated in August The TPO s COOP is integrated with the County s own disaster recovery plan. Through a local agreement with the County, the TPO would follow the county s plan. The COOP provides procedures for the TPO to respond to any localized and/or national disaster(s) and/or event(s) requiring federal, state, or local assistance, both natural and man-made; continue essential federal or state-aided TPO functions; and relocate essential TPO staff members if repercussions of an event render the TPO facility inoperable. The COOP includes TPO off site data storage and the ability for staff to work offsite. COOP also covers roles and responsibilities of the TPO staff if working off site. The TPO has not yet exercised a full activation of the COOP to the level of staff working at another location outside of the county. However, the office building has a fire drill annually, which enables the TPO to test a portion of the COOP. The TPO intends to complete a full COOP tabletop exercise in the fall of Safety and security are explicit goals in the TPO s planning process and the LRTP. Safety and security were key considerations in setting priorities for the 2035 MVP. As outlined in Chapter 6, candidate projects were screened by a number of criteria or measures of effectiveness including whether they would: Improve an evacuation route, Avoid a 100-year flood hazard area, and Improve a high crash location. These safety and security measures of effectiveness were heavily weighted in evaluating candidate projects. Projects satisfying the above criteria received higher priority for funding than those that did not. The TPO s planning process includes extensive coordination among all of the transportation partners, including the FDOT, local governments and transit agencies. This coordination allows any security related issues to be addressed and any needed projects to be included in the TPO s UPWP, LRTP, and TIP. The TPO s draft 2040 Momentum Plan contains a performance objective and targets related to safe and secure travel conditions on the public transportation (as shown below) and incidents on the transit system are being tracked as part of the performance target. Goal: Increase the security of the transportation system for motorized and nonmotorized users Polk TPO Federal Certification Review 11 Page

42 Performance Objectives and Policies: Safe and secure travel conditions on public transportation. Coordinate with transit providers to identify, prioritize and fund measures to enhance safety and security of transit vehicles, transit stops and intermodal passenger facilities. Implement a funding set-aside for transit safety and security measures. Targets: Maintain zero traffic related fatalities on public transportation system. Annually reduce injuries and accidents/incidents on public transportation system. Recommendations: The Federal Review Team identifies two recommendations related to security. For more details about these recommendations, please see Section XI. H. Safety Considerations in the Planning Process The Polk TPO s planning process includes the following activities to ensure safe travel for all users: Adoption and Implementation of Complete Streets Policy In 2012, the Polk TPO and all of its member local governments adopted a uniform Complete Streets Policy that places an emphasis on safety. The TPO is currently conducting Complete Street Corridor Feasibility Studies (8 corridors total) in conjunction with the affected local governments. The subject corridors were selected largely based on safety considerations, and the recommended complete street treatment for each corridor will identify candidate safety projects for funding. Set-Aside Funding for Complete Street and Safety Projects Consistent with the Complete Street Policy, the TPO has funding set-aside for complete street and safety projects as part of its priority-setting process. Safety is one of the evaluation criteria for prioritizing congestion management and transportation alternative projects which fall under the umbrella of complete street projects. Development of Bicycle and Pedestrian Safety Action Plans In conjunction with the 2040 Plan Update, the TPO is preparing safety action plans to address the significant number of bicycle and pedestrian crashes in Polk County. These plans will identify high crash corridors and intersections and appropriate countermeasures (engineering, enforcement or education) to address prevalent crash types. They will also identify corridors to be the subject of future Roadway Safety Audits. Early and Continuing Coordination on Highway Projects Through this longestablished process, the TPO coordinates with the FDOT on the early review of upcoming, programmed resurfacing and capacity road projects to identify the need for additional safety design features. Early coordination allows for the supplemental funding of the additional project features. This process has yielded the funding and construction (in combination with the programmed project) of highway lighting, pedestrian crossings, median improvements, sidewalks, bike lanes and intersection improvements as part of recent projects Polk TPO Federal Certification Review 12 Page

43 Safety is one of the primary goals of the TPO s adopted 2035 MVP and the draft 2040 Momentum Plan, and it is used as criteria for evaluating candidate projects in the LRTP. The 2035 MVP sets forth objectives and policies addressing the safety and security of transit users, high profile and vulnerable components of the transportation system. The 2035 MVP also established objectives to reduce traffic fatalities and injuries, promote safety education and enforcement, and ensure that the TPO s plans and programs are consistent with the Florida Strategic Highway Safety Plan (2006). In addition, project prioritization for the TIP and LRTP is based on the goals and objectives of the TPO s adopted LRTP and are intended to promote safety, reduce congestion and enhance mobility for all users of the transportation system. One goal of the draft 2040 Momentum Plan is to provide safe travel for all users as part of an integrated multi-modal transportation system. The TPO has adopted a number of goals, policies, performance objectives and targets to guide the development of the 2040 Momentum Plan and the TIP related to safety: Goal: Increase the safety of the transportation system for motorized and nonmotorized users. Policy: Safe and fatality-free travel conditions on Polk County Roads. Policy Objectives: Implement the Complete Streets Policy for all users regardless of their age or abilities. Analyze high crash corridors to identify and implement operational and design improvements to reduce traffic crashes. Develop, maintain and implement bicycle and pedestrian safety action plans. Support implementation of non-engineering solutions to improve travel safety. Participate in the implementation of FDOT s Strategic Highway Safety Plan. Educate the traveling public on safe practices, rights and responsibilities of motorists, bicyclists and pedestrians. Performance Objectives: Annually reduce traffic fatalities and severe injuries Annually reduce traffic fatalities and severe injuries from crashes involving heavy vehicles Annually reduce pedestrian fatalities and severe injuries Annually reduce bicycle fatalities and severe injuries Target: By 2040, eliminate traffic fatalities on Polk County roads Polk TPO Federal Certification Review 13 Page

44 In addition, the TPO is active in the local Community traffic safety team. Please refer to the security section of this report for additional information related to safety and security of the public transportation system. Recommendation: The Federal Review Team identifies one recommendation related to safety. For more details about this recommendation, please see Section XI. Section IV. Unified Planning Work Program (23 CFR ) The current UPWP documents all planning tasks and related activities for the period of July 1, 2014 through June 30, 2016 developed by the Polk TPO and other transportation planning agencies. Planning tasks address transportation issues that concern citizens, elected officials, and transportation professionals for the TPO area and are eventually incorporated in the TPO s planning documents. The TPO s public involvement process is used to identify and define these issues. The UPWP substantiates the level of effort for each task and the associated requirements for federal, state, and local funding. The UPWP is developed by TPO staff in cooperation with FDOT, the TAC, and the Transportation Adviser Network. Prior to adoption by the TPO Board, the UPWP is also presented at several committee and board meetings which are publically noticed. As a result, the UPWP includes several projects that were suggested via public comment. The Draft UPWP was posted on the TPO s website for public review and comment thirty days prior to the final adoption by the TPO Board. The TPO s UPWP includes a Multi-Year (three year) Business Plan to ensure that adequate funding is available to conduct required and strategic planning projects, in addition to the continuing operations of the TPO. This business plan takes a conservative approach to projected available funding (FHWA PL and FTA 5305(d)) and the cost of staff and consultant planning activities, and ensures there is adequate funding to implement the required 3C planning process. The Polk TPO s UPWP satisfactorily meets federal requirements. The TPO has a Memorandum of Understanding with area transit providers on the planning, programming and implementation of public transportation projects. As a result, the TPO and transit agencies coordinate to identify and implement short (transit development plan) and long term (long range plan) planning projects, which results in the programming of transit planning projects in the UPWP. There is also coordination with the transit agencies in terms of routine transit planning tasks and studies that are proposed in the UPWP with the use of FTA 5305(d) funds. For the FY 2014/ /16 UPWP, the Polk TPO s focus includes the development and implementation of Performance Standards and Measures to guide the TPO planning process; the implementation of a complete streets program; and the preparation of the 2040 Momentum Plan Update. The TPO is also interested in implementing new and innovative methods for communicating the TPO s plans and 2016 Polk TPO Federal Certification Review 14 Page

45 programs, e.g., Facebook, Twitter, Webcasts and short videos that describe a plan or project. The Polk County BoCC provides financial services to the Polk TPO pursuant to the staff services agreement. All funds provided to the Polk TPO are monitored in separate grant accounts that are part of the county s financial system and are also included in the county s annual Comprehensive Annual Financial Report (CAFR). Federal funds are passed through the Florida Department of Transportation (FDOT) and are then provided to the Polk TPO on a reimbursement basis. Section V. Interested Parties (23 CFR ) A. Outreach and Public Participation Polk TPO has a Public Participation Plan (PPP) that it updates at least every three years. The current Plan was updated in June The Plan s premise is that effective involvement has three main elements: Network, Process and Targets. For Network,, the TPO ensures broad and numerous opportunities for public access to information. Process provides the framework for guaranteeing that the needs of the public are considered and addressed. Finally, Targets sets measurable, reasonable goals and tracks performance. All three elements are dependent upon and linked to the TPO s primary method of involvement, the Adviser Network, an ever growing brigade of community representatives that share TPO information and collect input for consideration. The Adviser Network framework does not cap participation or recruitment. The Network has some benefits over traditional advisory committees. It has no ceiling for recruitment or membership; focuses on representation of and outreach to low income, minority populations; and it includes forums and surveys that help validate that TPO activities are responding to community needs and interests. The TPO should remain vigilant so that the network does not become unmanageable as it grows and that there are sufficient means of measuring the effectiveness of network participation. The PPP is a short, concise document written in plain language and it includes dashboard and other performance measures that track involvement data. The TPO s website encourages visitors to learn more about the Adviser Network and sign up here. However, the PPP itself merely describes the Network and its various aspects. It does not encourage involvement or instruct the public on how to get involved. The Team understands that this policy-approach is becoming more common, as public involvement increasingly takes place electronically. However, current federal regulations require that the plan be a public document, usable and accessible by the public, and contain several required elements. That said, the TPO s public involvement appears to be effective and can show measurable advancement of the quantity and quality of its efforts Polk TPO Federal Certification Review 15 Page

46 Noteworthy Practices and Corrective Action: The Federal Review Team recognizes two noteworthy practices and identifies one corrective action related to Public Participation. For more details about these findings, please see Section XI. B. Tribal Coordination There are no federally recognized tribes located in this area that require formal coordination with the TPO. C. Title VI and Related Requirements Though Polk TPO is almost forty years old, it is new to TMA status and the federal review process. Consequently, the Review Team expected a significant learning curve in some of the less technical, more legal program areas like Civil Rights. Instead, the Team found a knowledgeable, seasoned staff well aware of Civil Rights requirements and enthusiastic about learning more. The TPO has a posted organizational chart that clearly shows easy access of the Title VI/Nondiscrimination Coordinator to the Executive Director. The TPO has also executed a nondiscrimination assurance and understands the importance of Appendix A/E clauses in its consultant contracts. Further, the TPO has a signed Nondiscrimination Program Plan that explains how it implements its program. Similarly, the TPO s Limited English Proficiency (LEP) Plan is current and a state of the art document for a TPO of this size. The TPO clearly lists the efforts taken to address LEP concerns identified in the four factor analysis, including hiring a bilingual planner and offering interpretation and translation services when identified. The TPO selects the documents it considers essential for its LEP language, Spanish, and describes how and where it assures the public of Spanish language access. Polk TPO appears as current with Environmental Justice (EJ) strategies as other Florida MPOs that are of much larger size and staff. For example, it has already identified the communities in its area that are minority and low income, and layers its planning activities over these maps to ensure equity. The draft 2040 Momentum Plan available at the time of the review included equity analyses to ensure that needs are equitably addressed and that projects do not create disproportionately high and adverse impacts. The TPO understands that access to information is not only a major component of public involvement, but also one of the most important criteria in EJ analyses. Consequently, it has a target outreach for its EJ communities and schedules at least four meetings for these groups. Of course as with most planning organizations nationally, Polk TPO is still learning how to best use the enormous amounts of data it receives, and the best methods of evaluating equity and impacts. New resources for EJ in Planning are now available, along with training opportunities. The Review Team is confident that the TPO will continue to test and document its EJ in planning processes and products, as well as ensure that disproportionately high and adverse impacts on protected communities are identified and addressed Polk TPO Federal Certification Review 16 Page

47 Noteworthy Practice and Recommendations: The Federal Review Team recognizes one noteworthy practice and identifies two recommendations related to Title VI/Non Discrimination. For more details on these findings, please see Section XI. Section VI. Linking Planning and NEPA (23 CFR ) The Polk TPO seeks to eliminate or minimize environmental impacts associated with transportation projects. The TPO participates in Florida s Efficient Transportation Decision Making (ETDM) process. This process includes a multi-disciplinary review of candidate transportation projects to identify potential environmental effects while projects are still in the planning phase. It provides stakeholders the opportunity for early input, involvement, and coordination. Potential environmental impacts can be identified early, so projects can be modified to minimize these impacts (or eliminated from consideration if the impacts are too severe). All projects proposed as part of the TPO s 2035 MVP were uploaded to FDOT s Environmental Screening Tool (EST) for evaluation. The environmental evaluation that was conducted served as a broad screening or analysis of potential project effects to environmental resources. Projects considered to be: (1) major capacity improvements (primarily defined as roadway widenings, new roadways, new fixed-guideway transit facilities, etc.), and (2) anticipated to be funded by state or federal dollars, underwent a detailed environmental analysis. These projects were released to the Environmental Technical Advisory Team (ETAT) for review and comment through a formal ETDM screening. In addition to the ETDM screening, the Polk TPO engages environmental resource agencies and stakeholders as part of its planning process. Specifically, the TPO engaged Federal and State agencies in developing mitigation strategies for the 2035 MVP. However, the draft 2040 Momentum Plan that was available during the certification review was under development and did not contain similar details as the 2035 MVP. Section VII. Long Range Transportation Plan (23 CFR ) The Polk TPO currently has an adopted 2035 MVP. However, in February 2015, they TPO adopted a Goal, Performance Objectives, Targets and Policies to guide the development of the 2040 Plan update, or 2040 Momentum Plan. The adopted goal and associated performance targets and policies address the MAP-21 Planning Factors. The TPO coordinates closely with FDOT regarding the planning and programming of Strategic Intermodal System (SIS) facilities in Polk County. Short and long term projects contained in the SIS Plan are reflected in the TPO s planning documents (LRTP and TIP) accordingly. FDOT staff participates in the development of the TPO s LRTP and TIP and advises the TPO regarding relevant state programs, policies and processes that should be considered in the development of these plans. TPO staff and FDOT coordinate closely on the development of the TPO s Priority Transportation Projects 2016 Polk TPO Federal Certification Review 17 Page

48 which include development phases for new and ongoing projects in FDOT s Adopted Five Year Work Program, as well as projects contained in the SIS Plan, and other state plans such as freight and rail. On a continuing and ongoing basis the TPO reviews the LRTP for consistency with other plans, e.g., TIP, FDOT s Adopted Five Year Work Program, SIS Plan, and local government capital improvement plans (CIP) and comprehensive plans. As part of this review, the TPO coordinates with FDOT, transit agencies and local governments to evaluate the need to amend or revise the LRTP. If it is determined there is a need to amend or revise the LRTP, the TPO follows the procedures outlined in the TPO s Public Participation Plan (PPP). Recommendation: The Federal Review Team identifies one recommendation related to the Long Range Transportation Plan. For details, please see Section XI. A. Travel Demand Modeling/Data The TPO staff oversees the consultant that maintains a transportation or travel simulation model. This model uses population and employment data (where people live and work now and in the future) to forecast traffic volumes. The base year or starting point for the Polk Model is Data from the 2010 Census is used to generate model traffic volumes, and then these volumes are compared to traffic counts from 2010 to ensure the model is working correctly. This process is called model validation. The Polk TPO has prepared year 2040 population and employment forecasts based on the local land use plans for the unincorporated county and the cities. The Polk Transportation Model is being used to forecast future traffic volumes based on these growth projections. The 2040 traffic forecasts are being used to identify our highways needs as part of the 2040 Long Range Transportation Plan Update, or 2040 Momentum Plan. The Florida Department of Transportation (FDOT) operates the Polk Model under an agreement with the TPO. The Polk Model is part of a larger transportation model for the 12 counties in FDOT District One. The Polk portion of the regional model has 692 traffic analysis zones (TAZ) small geographic units that are used to prepare the population and employment forecasts. There are over 9,000 links or travel segments in the Polk model. B. Financial Plan/Fiscal Constraint The financial assumptions used in the preparation of the LRTP are based on the 2040 Revenue Forecast Handbook provided by the FDOT. Anticipated future revenue for local projects (City/County) was prepared by TPO staff and is based on information provided by local governments. Transit revenue is based on information contained in the Transit Development Plan as through consultation with the transit agencies Polk TPO Federal Certification Review 18 Page

49 Since the 2035 MVP was adopted in 2010, there have been two (2) failed attempts to gain voter approval for a sales surtax that would be used for transit projects contained in the TPO s LRTP. Future transportation bond revenue, tax and sales surtax referendums were not considered in the development of the draft 2040 LRTP, therefore the new transit projects contained in the draft 2040 Momentum Plan are reflected as unfunded needs. FDOT District One provides a project costing tool, or program for the TPO to develop project costs for the projects contained in the LRTP. The costing tool is based on recent costs associated with implementing projects in Polk County and throughout District One. The TPO also coordinates with the project sponsors in the development of project costs for projects contained in the LRTP. Project specific costs are sometimes used when projects in the LRTP are currently in production, e.g., Project Development and Environment (PD&E) and design are complete, or if it is a construction-ready project. Maintenance and operating costs for the state transportation system are provided by FDOT. Maintenance and operating costs for transit facilities are derived from the Transit Development Plan, and/or the transit agencies. The 2035 MVP and the draft 2040 Momentum Plan available for review at the time of the certification review are fiscally constrained and substantially meet federal requirements under 23 CFR Section VIII. Congestion Management Process (CMP) (23 CFR ) The CMP area generally includes the urbanized areas within Polk County, as well as the areas that are expected to become urbanized within the next 20 years. The CMP network consists of the major roads in Polk County, including collector roads, arterials and interstates. The CMP considers highways, transit, freight, and bicycle/pedestrian facilities including multi-use trails. The TPO maintains a Roadway Network Database (being transformed into Complete Streets Database as part of the 2040 Momentum Plan) which contains current traffic data for all arterial and collector roads in Polk County. The TPO uses the CMP to monitor and evaluate transportation system performance to select and implement alternative strategies to evaluate the effectiveness of implemented projects. The TPO sets aside a portion of their Surface Transportation Program (STP) funds to identify and fund projects in the CMP. Many of the projects that have been funded are needs identified in the CMP and LRTP and are ultimately included in the TPO s adopted Transportation Improvement Program (TIP). A CMP Steering Committee was formed in 2008/09 to guide the development of the CMP. The steering committee included members of the TPO s Technical Advisory Committee (TAC), as well as other transportation stakeholders. A similar committee has been guiding TPO staff and the project consultant on the development of the current CMP Update. Noteworthy Practice: The Federal Review Team recognizes one noteworthy practice related to Congestion Management. For more details, please see Section XI Polk TPO Federal Certification Review 19 Page

50 Section IX. Transportation Improvement Program (TIP) (23 CFR , 326, 328, 330, 332) The Transportation Improvement Program (TIP) includes all regionally significant transportation projects programmed for the next five years. This includes highway, transit, aviation, and bicycle/pedestrian projects to be funded with federal, state and local funds. The TPO planning process is the major source of projects for the TIP. The Polk TPO contracts with Tipvue ( to use its Interactive TIP Tool to develop and maintain the TIP. The Interactive TIP Tool downloads the FDOT District One Five Year Work Program (directly from the FDOT mainframe) into the Polk TIP. This method ensures that the TIP is consistent with identified projects in the FDOT work program and includes all of the proposed federally funded transportation projects, as well as, the regionally significant transportation projects that are state funded. The TPO also coordinates with the Polk County Board of County Commissioners (BoCC) and the municipal jurisdictions to ensure the TIP includes the regionally significant transportation projects from the local capital improvement programs. The TPO conducts early and extensive coordination to solicit, rank and select candidate projects for the TIP. The Adviser Network is engaged to solicit early public comments on community transportation needs. Also, early in the calendar year, the TPO holds a workshop for local government representatives and other stakeholders to solicit applications and proposals for projects under the following categories: Transportation Alternatives Program (TA); Complete Street Projects; Regional Multi-Use Trail (RMUT); Local Multi-Use Trails (MUT); and Safe Routes to Schools. The TPO staff coordinates extensively with local governments and the FDOT to ensure that the candidate projects meet program eligibility requirements. As part of its annual workshop, the TPO distributes Polk Transportation Projects: A Guide to Submitting Transportation Alternatives, Multi-Use Trail, Regional Multi-Use Trail, Complete Street and Safe Routes to School Projects to the Polk TPO. This guide includes information on program funding, eligibility and application requirements. It also includes relevant information from the TPO s LRTP to ensure that the candidate projects help to implement, and are consistent with, the LRTP. The TIP is fiscally constrained by year. The level of authorized funding available to the TMA is used as the basis for financial constraint and the programming of federally funded projects. FDOT uses federal revenue projections and projections from the latest revenue estimating conference (state revenue) to identify the fiscal constraints for the Five Year Work Program and the TPO s TIP. The TIP is constrained with regards to local projects in that it reflects the level of funding available for local government capital improvement programs. FDOT District One routinely provide funding letters to identify federal and state funding available for transit capital and operating projects Polk TPO Federal Certification Review 20 Page

51 Section X. Regional Coordination As previously mentioned Polk County is considered the crossroads of central Florida, and is bounded by ten counties, making regional coordination a challenge, yet essential to the area s welfare and economic development. The emerging central Florida megaregion along the Interstate 4 corridor, of which Polk County is a part, presents an obvious need for regional coordination. Highways of regional and statewide importance such as Interstate 4, US 27 and State Road 60 traverse numerous urbanized areas in the central Florida region. The Polk TPO coordinates extensively with other MPOs in central Florida as part of formal and informal processes. Due to the strategic location of Polk County, the Polk TPO has taken on a leadership role in regional coordination. The Polk TPO is member of both the West Central Florida Chairs Coordinating Committee and the Central Florida MPO Alliance, and hosts the annual joint meeting of these organizations. A Regional Highway Network for Polk County was defined by the Polk TPO in conjunction with its regional planning partners. Pursuant to Section , Florida Statutes and through interlocal agreement, the Polk TPO became a member of the West Central Florida MPOs Chairs Coordinating Committee (CCC) in The CCC includes representatives of MPOs from Pinellas, Hillsborough, Pasco, Hernando-Citrus, Sarasota-Manatee and Polk Counties, as well as representatives from FDOT Districts One and Seven. The CCC develops and maintains a regional long-range transportation plan that consists of needed highway and transit projects as well as regional multi-use trails projects. Annually, the CCC prioritizes candidate regional projects that are considered by FDOT for programming through regional funding sources, e.g., transportation regional incentive program (TRIP) and regional transportation alternatives funding. These regional efforts influence the TPO s plans, programs and priorities. Through an interlocal agreement, the Polk TPO also became a member of the Central Florida Metropolitan Planning Organization Alliance (CFMPOA) in The CFMPOA is comprised of representatives from MetroPlan Orlando, River to Sea TPO (Volusia), Space Coast TPO (Brevard), Polk TPO, Lake-Sumter MPO, Ocala/Marion County TPO and representatives from FDOT Districts One and Five. Similar to the CCC, the CFMPOA develops and maintains a regional long-range transportation plan and establishes priorities for needed regional projects. Although not a formalized relationship, the Polk TPO also participated in discussions leading to the formation of the Heartland Regional TPO with its six member counties Desoto, Hardee, Highlands, Hendry, Okeechobee and Glades over the last several months. The Polk TPO has extended a standing offer to the new Heartland TPO for technical assistance as may be needed and looks forward to coordination on regional issues and projects of mutual interest with Florida s newest TPO Polk TPO Federal Certification Review 21 Page

52 As illustrated by their numerous participation activities, the TPO s regional coordination efforts are labor intensive and the TPO currently has 2 to 3 staff members sharing regional coordination responsibilities. The TPO has also coordinated urban transportation studies with FDOT District One for years through their participation in the Center for Urban Transportation Studies (CUTS) meetings on a quarterly basis. The TPO also actively participates in the quarterly meetings of the MPO Advisory Council, which is comprised of representatives from all 27 MPOs within Florida. Additionally, the TPO is an active participant with the Tampa Bay Area Regional Transportation Authority (TBARTA), and has coordinated with several of Florida s adjacent regional planning councils on issues of mutual interest. The Central Florida Regional Planning Council, which includes Polk County, also has a seat on the TPO s TAC. Project examples resulting from these extensive regional coordination efforts with the TPO include High Speed rail, Future Corridors, and the Coast to Coast Trial. Noteworthy Practice: The Federal Review Team recognizes one noteworthy practice related to Regional Coordination. For more details on this noteworthy practice, please see Section XI. Section XI. Findings/Conclusions The following items represent a compilation of the findings that are included in this 2015 Federal Certification Review report. These findings, which are identified as noteworthy practices, corrective actions and recommendations, are intended to not only ensure continuing regulatory compliance of the Polk TPO s transportation planning process with Federal planning requirements, but to also foster high-quality planning practices and improve the transportation planning program within both, the Lakeland and Winter Haven TMAs. Corrective Actions reflect required actions for compliance with the Federal Planning Regulations and must be completed within the timeframes noted. Recommendations reflect national trends and best practices, and are intended to provide assistance to the TPO to improve the planning process. Noteworthy Practices highlight efforts that demonstrate innovative ideas for implementing the planning requirements. At the conclusion of the Federal Review site visit, the Federal Review Team asked the TPO staff if they had any training or technical assistance needs. The Polk TPO identified technical assistance requests for topical areas including cost estimation and eligibility for planning activities. FHWA and FTA will work with the TPO to provide resources in these areas Polk TPO Federal Certification Review 22 Page

53 A. Noteworthy Practices 1. Certification Preparation: The Polk TPO is commended for the leadership, participation and coordination among the staff in preparation for the TMA Certification Review. Each staff member had an active role in the certification process and clearly conveyed their knowledge. Having multiple people understanding the Federal requirements is an effective strategy for succession planning and employee development. 2. Bicycle and Pedestrian Planning Activities: The Polk TPO and all local governments in Polk County have adopted a uniform Complete Streets Policy with a commitment to making streets safe for all users. The uniform 2013 Polk County Complete Streets Handbook is an example of the TPO s effective coordination with local governments to establish a policy to maximize the positive, regional impacts from limited available funds for roadway, sidewalk, and transit upgrades. Additionally, the Polk TPO and FDOT have implemented a process for early and continuing coordination during the design and construction phase of roadway projects to ensure bicycle and pedestrian facilities are included for consideration in upcoming projects. 3. Outreach and Public Participation: The Review Team has long witnessed interactive mapping and social media making a mark on transportation planning. However, Polk TPO has managed to combine computer technology with project summaries to deliver notable community engagement. Infographics are essentially colorful brochures that provide salient but complicated data in step by step format, giving the public basic information as well as the choice to learn more by linking to the main document or contacting the TPO. The TPO has used these public involvement tools in a number of areas, most notably the LRTP, LEP, Transit and its Aging in Place programs. Understanding that transportation planning can be confusing and even off-putting to the layman, the Team congratulates the TPO on finding an attractive and practical method for sharing important information. 4. Outreach and Public Participation: The Review Team believes that Polk TPO s Adviser Network is a notable practice, particularly in that it promotes involvement among those traditionally disenfranchised from the planning process. The Network is a diverse group of individuals who are representative of communities in Polk County. Because the Adviser Network participants live and work in the communities and the TPO has shown how the Network can impact the area s vision and projects, they have a vested interest in the community and the TPO s outcomes. Better still, since there is no cap on participation, the representation is vast, governed only by the TPOs need to ensure that it corresponds with the region s demographics Polk TPO Federal Certification Review 23 Page

54 5. Title VI and Related Requirements: The Polk TPO s Aging in Place study is notable. Recognizing that central Florida has long been a destination for retirees from all over the country and that the increasing ages of the baby boomer population is likely to significantly impact the region s demographics, in 2014 the TPO undertook a study of how best to connect senior populations with reliable, safe and accessible transit. The TPO approached the study with appreciation of contributions older residents make to the community and the importance that they remain independent, rather than as a transportation problem with the potential to burden the system. The study also looked beyond lack of or limited availability of transit to identify pedestrian facilities and stops as a challenge to aging in place. This approach tied seamlessly to the TPO s complete streets initiative, as safe and accessible transportation is a multimodal responsibility. 6. Congestion Management Process: The Federal Review Team commends the TPO for efforts on the transformation of the Roadway Network Database into the Complete Streets Database as part of the 2040 Momentum Plan. The database contains current traffic data for all arterial and collector roads in Polk County, and as a service to local governments, the TPO prepares area-specific maps based on the network. These maps provide more localized information on current and projected travel conditions. 7. Regional Coordination: The Federal Review Team commends the TPO for their extensive regional coordination efforts with their many transportation partners. As the Polk TPO is strategically located in a rapidly growing area of central Florida and bounded by 10 counties, it is a monumental task to effectively coordinate on a regional level. However, the TPO seems to be successfully accomplishing this goal and incorporating the results of these efforts into their planning processes and products. B. Corrective Actions 1. Transit: Annual Listing of Obligated Projects Transit Projects Upon review of the planning documents during the desk audit, and subsequent discussion with TPO staff, it was discovered that transit projects were not included in the annual listing of obligated projects. In accordance with CFR (a) In metropolitan planning areas, on an annual basis, no later than 90 calendar days following the end of the program year, the State, public transportation operator(s), and the MPO shall cooperatively develop a listing of projects (including investments in pedestrian walkways and bicycle transportation facilities) for which funds under 23 U.S.C. or 49 U.S.C. Chapter 53 were obligated in the preceding program year. Based on this requirement, TPO staff needs to coordinate with FDOT and the public transportation operator(s) to ensure that transit projects are included in the Annual List of Obligated Projects Polk TPO Federal Certification Review 24 Page

55 During the site visit, the Polk TPO passed a TIP amendment on September 17, 2015, which included the transit projects in the Annual Listing of Obligated Projects. The TPO provided the Federal Review Team the subsequent documentation on September 17, Therefore, as a result of the TPO s action and federal review of the submitted documentation, this corrective action has been satisfied. No further action is needed. 2. Intelligent Transportation Systems: The scope of the metropolitan transportation planning process as outlined in 23 CFR (f) requires the metropolitan planning process to be consistent with the development of applicable regional intelligent transportation systems (ITS) architectures, as defined in 23 CFR 940. The Polk TPO had not adopted their regional ITS Architecture prior to the site visit. However, during the site visit, the Polk TPO had an agenda item at their September 17, 2015 Board meeting to adopt the regional ITS architecture. The TPO must provide adequate documentation by March 1, 2016 to FHWA and FTA demonstrating that they have an adopted regional ITS Architecture in place. 3. Public Participation Plan: The Federal Review team noted that the Public Participation Plan (PPP) does not include all of the required specifications outlined in 23 CFR Specifically, the PPP should be a public document that is usable and accessible by the public. It should not only include the Public Involvement program, but also contain information on how long key planning documents are available for review and describe explicit procedures, strategies, and desired outcomes for providing adequate public notice of public participation activities and time for public review and comment at key decision points, including but not limited to a reasonable opportunity to comment on the proposed LRTP and TIP. The TPO will need to update their Public Participation Plan to ensure the applicable requirements of 23 CFR are addressed by May 1, C. Recommendations 1. Freight Planning: The Federal Review Team recognizes the TPO for their efforts in addressing freight in the LRTP and TIP, and understanding the effects it can and will have on the area s transportation system in the future as Polk County continues to grow as a freight hub for central Florida. The Federal Review Team recommends that the TPO continue their targeted work to actively engage the freight community in the transportation planning process for the Polk TPO planning area Polk TPO Federal Certification Review 25 Page

56 2. Security: Law enforcement does not appear to be represented directly in the TPO planning process; their involvement appears to happen more indirectly. The Federal Review Team recommends that the TPO consider pursuing a more direct and consistent engagement with law enforcement on the TAC, and/or with the Adviser Network. This connection is vital to ensuring that security and safety is fully assessed and vetted as part of the TPO s participation process. 3. Security: The Federal Review Team recommends that the TPO fully exercise their COOP as intended, and evaluate the results of the exercise to update and improve the COOP as appropriate to be ready for any future incident that may occur. 4. Safety: While the draft Congestion Management Plan makes several references and correlations to Florida s Strategic Highway Safety Plan (SHSP), no references were discovered in the draft 2040 Momentum Plan available at the time of the review. The Federal Review Team recommends that the TPO strengthens the link between the 2040 Momentum Plan and the SHSP in the 2040 Momentum Plan documentation. 5. Title VI and Related Requirements: Polk TPO has a signed nondiscrimination policy statement and a Title VI/Nondiscrimination Program Plan. However, there is no link from the main page of the website to either, or to the complaint form beyond a cryptic Title VI at the bottom of the page. Further, clicking this link takes the visitor to Transportation Disadvantaged Local Coordinating Board (TDLCB) and not civil rights information. In addition, the Team was unable to locate the Nondiscrimination Plan on the actual website, suggesting that the public might also have problems finding it. Since the layman is unlikely to intuit the location or identity of nondiscrimination information and resources, the TPO should consider adding a brief nondiscrimination statement to its main page along with links to the program information. The Team reminds the TPO that publications of documents on the website and via social media is an excellent means of dissemination, however it must still ensure the availability of hard copy documents in its facilities that are accessible to the public. 6. Title VI and Related Requirements: Polk TPO is advancing a complete streets initiative, in which it has already made substantial progress. The Team appreciates the holistic approach complete streets brings to transportation, particularly for communities of the disabled. However, it is unclear whether Polk County is in compliance with basic ADA/504 requirements. Under 28 CFR , all public entities, including MPOs are required to conduct a selfevaluation of programs and services for accessibility and where deficiencies are discovered, make necessary modifications for compliance. 28 CFR imposes higher responsibilities on larger public entities, those having more than 50 employees, including developing a transition plan for the prioritized remediation of noncompliant features. No distinction is made between planning organizations and organizations that do more than planning. More specific 2016 Polk TPO Federal Certification Review 26 Page

57 guidance on ADA/504 requirements for planning agencies from FHWA should be available soon. In the meantime, the TPO should ensure that the County either has or is developing a self-evaluation/transition plan within the meaning of the regulations. The TPO might also consider coordinating with its other local governments, which could include sharing data and other pedestrian facility information; identifying partners in need of training or assistance; and reporting to FDOT or FHWA innovative programs or cost effective tools that might assist public agencies with meeting accessibility requirements. Nothing in the law would preclude a complete streets plan from serving multiple purposes, as long as the required elements of 28 CFR and 150(d) are present, including identification of non-accessible pedestrian features; a prioritized schedule for remediation; a responsible charge to oversee the plan; public input and inspection; and annual reporting on plan accomplishments. 7. Long Range Transportation Plan: The FHWA reviewed and provided comments to the TPO for the 2040 Momentum Plan under separate cover. The Review Team recommends that the Polk TPO address these comments prior to finalizing the 2040 Momentum Plan. Based on the overall findings, the FHWA and FTA jointly certify that the transportation planning process of the Lakeland and Winter Haven TMAs substantially meet the Federal planning requirements in 23 CFR 450 Subpart C, subject to the Polk TPO satisfactorily addressing the corrective actions and recommendations outlined in this report. The TPO is encouraged to provide FHWA and FTA with evidence of the satisfactory completion of the corrective actions prior to the deadlines noted. The TPO s progress in meeting the corrective actions will be monitored and evaluated. This certification will remain in effect until January Polk TPO Federal Certification Review 27 Page

58 APPENDIX A Site Visit Participants Federal Highway Administration (FHWA) Shundreka R. Givan, AICP Lee Ann Jacobs Carey Shepherd* Federal Transit Administration (FTA) Jennifer Hibbert Elizabeth Orr Florida Department of Transportation (FDOT) Sean Santalla Michelle S. Peronto Lori Carlton Polk TPO Tom Deardorff, AICP Ronnie Blackshear Curtis Knowles Xiomara Meeks Ryan Kordek Tricia Pichette Cherie Simmons Diane Slaybaugh Polk Transit Rodney Wetzel City of Lakeland Rick Lilyquist Charles Barmby Central Florida Regional Planning Council (CFRPC) Sherry Carver Florida Department of Management Services Office of Supplier Diversity (OSD) Cedric Joseph Polk County Social Services Marcia Anderson Jeanna Cox Kimley Horn William Roll City of Lake Wales Kathy Bangley City of Winter Haven James Benderson Erin Tilghman Sean Byers *Conducted site visit with TPO on July 16, Polk TPO Federal Certification Review 28 Page

59 APPENDIX B TMA Certification Meeting Agenda Polk Transportation Planning Organization TMA Certification Review Site Visit Polk County Administration Building 330 W. Church Street, Room 413 Bartow, FL Tuesday September 15, 2015 Day One Federal Certification Team Members Shundreka Givan (FHWA) Lee Ann Jacobs (FHWA) Carey Shepherd (FHWA)* Elizabeth Orr (FTA) Jennifer Hibbert (FTA) Time Item Lead 1:00 PM Welcome / Introductions Purpose of the Certification Process Review schedule and close-out process 1:15 PM Discussion of Previous Review Findings State/TPO Annual Federal Team Lead: Shundreka Givan Federal Team, TPO, FDOT Lead: Shundreka Givan 1:30 PM Best Practices, Planning Priorities and Lessons Learned TPO 2:00 PM TPO Overview Demographics Boundaries TPO Structure Agreements/Contracts Federal Team, TPO, FDOT Lead: Lee Ann Jacobs Break (15 Minutes) 3:15 PM TPO Plans: Long Range Transportation Plan (LRTP) Unified Planning Work Program (UPWP) Transportation Improvement Program (TIP) Federal Team, TPO, FDOT Leads: Lee Ann Jacobs and Shundreka Givan 4:15 PM Regional Coordination Federal Team, TPO, FDOT Lead: Lee Ann Jacobs 4:30 PM Congestion Management Process Federal Team, TPO, FDOT Lead: Shundreka Givan 4:45 PM Intelligent Transportation System Federal Team, TPO, FDOT Lead: Shundreka Givan *Conducted pre-certification with TPO on July 16, 2015 Adjourn (5:00 PM) 2016 Polk TPO Federal Certification Review 29 Page

60 Wednesday September 16, 2015 Day Two 8:30 AM Day One Recap Federal Team, TPO, FDOT Lead: Shundreka Givan 8:45 AM Transit Federal Team, TPO, FDOT Lead: Elizabeth Orr 10:00 AM Public Involvement Federal Team, TPO, FDOT Lead: Shundreka Givan Break (15 Minutes) 10:45 AM Freight Federal Team, TPO, FDOT Lead: Lee Ann Jacobs 11:15 AM Environment/Air Quality Federal Team, TPO, FDOT Lead: Shundreka Givan Break for Lunch 12:30 PM Bicycle/Pedestrian Planning Federal Team, TPO, FDOT Lead: Jennifer Hibbert 1:00 PM Safety Federal Team, TPO, FDOT Lead: Lee Ann Jacobs 1:30 PM Security Federal Team, TPO, FDOT Lead: Lee Ann Jacobs 2:00 PM Requests for Technical Assistance and Training TPO 2:30 PM Project Site Visits Federal Team, TPO, FDOT Adjourn (5:00 PM) Thursday September 17, 2015 Day Three 8:30 AM Day Two Recap Federal Team, TPO, FDOT Lead: Shundreka Givan 9:00 AM TPO Board Meeting TPO 10:00 AM Public Meeting Federal Team Break for Preliminary Findings Discussion with Federal Team 11:30 AM Closeout Discussion Federal Team, TPO, FDOT Conclude Site Visit (12:00 PM) 2016 Polk TPO Federal Certification Review 30 Page

61 APPENDIX C Notice of Public Meeting 2016 Polk TPO Federal Certification Review 31 Page