New Medicaid EHR Incentive Program Attestation System Overview. September 21, 2017 Kelly Hernandez Medicaid EHR Incentive Program Coordinator

Transcription

1 New Medicaid EHR Incentive Program Attestation System Overview September 21, 2017 Kelly Hernandez Medicaid EHR Incentive Program Coordinator 1

2 Agenda Timeline What is changing with new portal How to access new portal Required documents MAPIR overview - EP and EH Reminders Tips to be successful Resources and contact information 2

3 Attestation Timelines Program Year 2016 October 15, 2017, 7:00 AM: EPs, EHs and CAHs can attest to AIU or MU To attest for AIU, CEHRT must have been acquired between January 1 to December 31, 2016 CORHIO empowers people, providers, and communities by providing the information they need to improve health. 3

4 Past Portal vs. Present Portal CO Registration & Attestation Past Portal Past attestation information was available Uploaded documents during attestation Sign, scan & upload attestation agreement Present Portal HCPF is working on restoring historical data Use the User ID & Password used to submit claims in the interchange E-signature of provider or preparer allowed Upload documents at the end of attestation 4

5 Required Documents Program Year 2016 Purchase Order and/or contract signature page for 2014 or 2015 CEHRT system Copy of the report used to calculate patient volume (numerator, denominator included) Medicaid Eligibility Workbook in PDF format (REQUIRED for Groups only) Breakdown of encounters by Medicaid Managed Care Organizations (if including MCOs) Proof of service location where CEHRT is used (vendor agreement) Report used for Meaningful Use attestation (MU participants only) If applicable, PA-led letter signed by FQHC or RHC executive Screen print of CHPL ID/EHR Certification Number 2014 & 2015 CEHRT (link below) 5

6 How to Access the New Portal Go to 6

7 Select Web Portal 7

8 Logging In 8

9 EHR Incentive Program 9

10 MAPIR Application Screen Check information on NPI and Provider ID carefully on this page. If the information is not correct, you ll need to stop and select contact us 10

11 Portal Entry Notification Page Leaving MMIS Entering CO Registration and Attestation System 11

12 EP Dashboard Confirm that your information is correct! 12

13 EP Dashboard Hover bubbles link to more information Past attestation activity is listed here! DO NOT ATTEST TO PY

14 ONC Certification ID Eligible Professionals Get your EHR certification number: 14

15 Verification of Certification ID Eligible Professionals 15

16 Portal Account User 16

17 Confirmation Preparer/Provider 17

18 Contact Information 2016 There is some useful information for you on this page, like the system times out after 30 minutes and tips on navigation 18

19 Contact Information Here s where you ll check that the information transferred over from CMS is correct. Remember it might take 48 hours to fix with CMS so do this soon! 19

20 Confirm Information

21 Contact Information 2016 Important to give a specific address here, not a general inbox for the practice. Please also try to give a specific phone number instead of general practice number. 21

22 Completion Screen

23 Eligible Professional Overview 23

24 Eligibility 24

25 Eligibility There may be several parts to a tab 25

26 Eligibility What type of provider are you? 26

27 Patient Volumes

28 Patient Volumes 2016 Attesting as a group can be risky but beneficial I can help you decide which way to go 28

29 Patient Volumes 2016 Continuous 90- day selection period Either calendar year preceding the program year Or The 12 months before the attestation date 29

30 Patient Volumes 2016 Start date wasn t the attestation date 30

31 Example Determining Eligibility Dates Previous Calendar Year January 1, 2015 through December 31, 2015 Consecutive 90-day period Choose dates after prior attestation eligibility dates 12 Months Preceding Attestation Date Example: October 21, 2017 Date of completion of attestation Consecutive 90-day period between October 22, 2016 and October 21, 2017 Choose dates after prior attestation eligibility dates 31

32 Invalid Eligibility Dates January 1, 2016 through October 15, months preceding attestation date Prior attestation eligibility dates Cannot use future dates January 1, 2018 through December 31,

33 Patient Volumes

34 Patient Volumes Hernandez Center for Healing 809 Electric Avenue Funkytown, CO

35 Patient Volumes Begin your patient volume calculations (using individual encounter volume)

36 Patient Volumes 2016 In State Numbers Bordering States Numbers 36

37 Patient Volumes Hernandez Center for Healing 37

38 Attestation A big section to complete. 38

39 Attestation This page will differ for each participant, depending on their stage 39

40 Attestation Reporting period dates are not the same as the eligibility dates we did earlier 40

41 Meaningful Use Objectives 41

42 Meaningful Use Objectives 42

43 Meaningful Use Objectives 43

44 Clinical Quality Measures CO will only have manual entry of CQMs available. 44

45 Clinical Quality Measures Choose your CQMs using the Selection boxes 45

46 Clinical Quality Measures Check your EHR Dashboard Report for this information! 46

47 Review Information 47

48 Review Payment Information Hernandez Center for Healing If this information is NOT correct, STOP! 48

49 Review 49

50 Submit Required documents landing page 50

51 Upload Documents Only PDFs 5MB or smaller will be accepted 51

52 Submit Who is submitting the attestation? 52

53 Electronic Signature 53

54 Submit If you see this stop sign, click the link above it to review the measures again. 55

55 Submit 56

56 Submit 56

57 Submit 57

58 EP Reminder Eligible Professionals will still be permitted to skip program years Skipping program years beyond PY 2016 will result in loss of reaching full incentive potential of $63,750 58

59 Eligible Hospital Overview 59

60 EH Dashboard Same dashboard Abort 2017 applications 60

61 Get Started Same tabs to navigate 61

62 CO R&A/Contact Information EHs will see green checkmarks 62

63 Patient Volumes The data for Eligibility and Patient Volumes tabs comes from your workbook 63

64 Attestation Remember it s important you do this in advance in case your information is incorrect and you need to fix it with CMS 64

65 Review 65

66 Review Make sure to scroll all the way down and review 66

67 Submit 67

68 EH Reminder Eligible Hospitals will not be permitted to skip a program year beginning in PY

69 Tips for Successful Attestation Remember to save throughout when the option is available! Use the hover bubbles to find more information Read the landing pages Don t attest at the last minute the system might be slower because of increased activity or updated information may be needed Between now and October 15 th Register at CMS or update information Get your workbooks filled out Start gathering your documentation and reports Refer to CORHIO.org for additional information 70

70 Resources Department of Healthcare Policy and Finance for portal access CORHIO for resources including workbooks and webinars Certified Health IT Product list to discover your CHPL ID number Centers for Medicare and Medicaid registration page Guidance/Legislation/EHRIncentivePrograms/ RegistrationandAttestation.html 70

71 Contact Information Kelly Hernandez Medicaid EHR Incentive Coordinator Office: Colorado Registration and Attestation Portal: Provider Services call center The Centers for Medicare and Medicaid Services User ID and Password help External User Services 71