Bowman Field Airport Area Safety Program

Transcription

1 Bowman Field Airport Area Safety Program SCOPE OF WORK Project Year-1 July 16, 2012 For Submission to: Louisville Regional Airport Authority Skip Miller, A.A.E., Executive Director Karen Scott, Deputy Exec. Director Planning & Engineering Prepared by: Melissa Jenkins, P.E., Project Manager Lisa Waters, Program Director Tim Haskell, Sr. Aviation Planner

2 TABLE OF CONTENTS PROJECT UNDERSTANDING 2 SCOPE OF WORK OUTLINE 3 1 ESTABLISH SAFETY PROGRAM PROJECT OFFICE 5 2 PROJECT COMMUNICATIONS LRAA Coordination and Meetings LRAA Initial Project Partnering Session LRAA Ongoing Project Communication Other Agency Communication Federal Aviation Administration (FAA) Communication U.S. Fish and Wildlife Service State and Local Communication Communication Materials Project Frequently Asked Questions Brochure Bowman Bulletin Updates Project Website and Neighborhood Newsletter Articles 12 3 PROJECT POLICY AND PROCEDURES Program Policies and Procedures (PPM) Development of Project Avigation Easement Documents Obstruction Mitigation Special Circumstances 16 4 INVENTORY AND SURVEY OF EXISTING CONDITIONS Geographic Information System (GIS) Neighborhood and Environmental Inventory Aerial Survey and Mapping Existing Conditions Related to Potential NEPA Review 21 5 IDENTIFICATION OF OBSTRUCTION MITIGATION ALTERNATIVES 23 1

3 ATTACHMENT A SCOPE OF WORK - CONTRACT YEAR 1 Bowman Field Airport Area Safety Program PROJECT UNDERSTANDING - The Louisville Regional Airport Authority (LRAA) completed an Airport Layout Plan Update for Bowman Field (LOU) in 2008, and it was adopted by the LRAA Board in February The ALP Update identified the need to mitigate natural and manmade obstructions that penetrate the Federal Aviation Regulations (FAR) Part 77, Safe, Efficient Use, and Preservation of the Navigable Airspace, approach and transitional surfaces and FAA Order B, United States Standard for Terminal Instrument Procedures (TERPS), departure surface for instrument aircraft operations at the airport. The ALP Update was prepared in compliance with pertinent Federal Aviation Administration (FAA) Order B, Appendix A, Sponsor Grant Assurances Grant Assurances, which outline assurances that must be complied with in the performance of grant agreements for airport development, planning and noise compatibility projects. These assurances certify that the airport sponsor will operate all facilities in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable federal, state and local agencies for maintenance and operation. Assurances related to this project are: Grant Assurance 19, Operations and Maintenance: The sponsor will have in effect arrangements for marking and lighting hazards resulting from airport conditions, including temporary conditions. Grant Assurance 20, Hazard Removal and Mitigation: The sponsor will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. Grant Assurance 21, Compatible Land Use: The sponsor will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use, 2

4 within its jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise compatibility program measures upon which federal funds have been expended. While Grant Assurance 21 references noise compatibility program planning related to land use near airports, it must be noted that the Bowman Field Airport Area Safety Program is not, in any way related to noise compatibility. LRAA has enjoyed an open and ongoing dialogue with neighborhoods surrounding Bowman Field for many years. During the winter of LRAA staff conducted several briefings for the Bowman neighbors. The purpose of these meetings was to inform residents and airport users alike how compliance with changed FAA standards might impact them and how the LRAA hopes to lessen these impacts. Through this process, LRAA received valuable input from property owners and residents, pilots, airport businesses and citizens that rely upon LOU for transportation / aviation services, as well as from interested agencies regarding the implementation of an Airport Safety Program. The LRAA has selected Hanson Professional Services Inc. (Hanson) to manage and carry out activities for the Bowman Field Airport Area Safety Program (Safety Program). SCOPE OF WORK OUTLINE The following represents the primary elements of Hanson s recommended scope of work for the Safety Program. This scope of work is designed to address regulatory requirements at the Federal, State and local level related to obstruction determination and mitigation at Bowman Field. This scope of services includes the following elements: 1. Establish Safety Program Project Office 2. Project Communications 2.1 LRAA coordination and meetings 2.2 Other agency coordination 2.3 Communication materials 3. Project Policy and Procedures 3.1 Policies and procedures manual (PPM) 3.2 Development of project avigation easement documents 3.3 Obstruction mitigation Special circumstances 3

5 4. Inventory and Survey of Existing Conditions 4.1 GIS 4.2 Neighborhood & environmental inventory 4.3 Aerial survey and mapping 4.4 Related NEPA review 5. Identification of Obstruction Mitigation Alternatives 4

6 1 ESTABLISH SAFETY PROGRAM PROJECT OFFICE Hanson will establish and occupy an office in the Bowman Business Center. This office will serve the dual purpose of centralizing a location for all project team members to conduct project activities and will provide a location open to all members of the community to learn about the details of the project as they develop. It is anticipated that the office will continue to function as a location for meetings with residents as the project moves into mitigation phases. Hanson will prepare for occupancy of the Business Center office space, identified as Suite B, as soon as practicable following receipt of the Notice to Proceed from the LRAA. Hanson will be responsible for minor improvements to Suite B including posting of signs, changing door locks, removal of one interior door, re-hanging of an interior door, carpet cleaning and painting (including patching, and ceiling tile restoration or replacement). Hanson will install communication cabling and IT wiring to serve the office functions. During the development phases of the project the office will be open on an as needed basis. As the project moves into the inventory and survey phases the hours will be expanded to accommodate community needs. Hours of operation will be determined in consultation with the LRAA. Deliverables: Hanson will provide a description of office policy and procedures for LRAA review and approval. The policy will describe the day-to-day functions of the office. A list of improvements made and furnishings will be provided. Level of Service: The Hanson Project Manager will coordinate with LRAA and outside vendors to prepare the project office including scheduling of painting, carpet cleaning, repair of door locks, and door removal, furnishings, telephone and IT. 5

7 2 PROJECT COMMUNICATIONS This project will require ongoing communication with private citizens, neighborhood associations, local municipalities, community/environmental groups, the LRAA, media outlets, the FAA Airports District Office (ADO), FAA Southern Region, and other federal, state and local governmental agencies. In addition to meeting regulatory requirements, the goal of this activity is to reduce anxiety and contribute to the existing atmosphere of open communications and goodwill with the local community. This Task outlines a communications program designed to meet the needs of the LRAA and tailored to facilitate the flow of project information to necessary regulatory agencies and the community from the start of the project through completion. 2.1 LRAA Coordination and Meetings This scope of work contemplates numerous meetings with LRAA and the project staff representatives during the course of the project LRAA Initial Project Partnering Session: Hanson will attend and conduct a one-day partnering session between the LRAA staff and key sub-consultants to document the project goals and objectives and review key elements of the scope of services critical to the project, communication protocols, and other items determined to be important to project success. Teleconferencing of out-of-town participants may be utilized for budgetary purposes. Hanson will perform all coordination functions including meeting set up and logistics, providing a meeting agenda and presentation materials (if appropriate) and documentation of meeting minutes. Deliverables: Draft and final meeting agenda Meeting presentation materials Meeting minutes/summary, distributed to all project participants Level of Service: Prepare draft and final meeting materials and handouts for the partnering session 6

8 The Hanson Project Manager, Program Director, and Sr. Planner will attend and facilitate the partnering session. Attending only for pertinent discussions will be the local landscape architect and arborist. Attending by teleconference only for pertinent discussions will be airspace and legal services sub consultants LRAA Ongoing Project Communication: The list below outlines the meetings and internal coordination anticipated during the first year: Briefings with the full LRAA during regular meetings The Hanson Project Manager, Program Director and/or other staff consultants as the subject matter dictates, will attend and present project information at future meetings of the LRAA. Hanson s role in the briefings and meeting dates will be coordinated with LRAA staff. Meetings are anticipated to take place at key year 1 project milestones, including but not limited to the following: o Initiation of the project o Presentation of project and policy documents and associated controlling documents for the LRAA o Completion of the airspace survey and identification of obstructions o Identification of the mitigation project o Additional meeting(s) if needed Presentations at Bowman Briefings to pilots, users, other identified stakeholders. Meeting dates will be established by LRAA staff. This scope assumes attendance by the Project Manager and a Sr. Planner (or other professional disciplines depending upon the subject matter) for the presentation of project information at 3 or more meetings considering project schedule and milestones. Community workshops - The Hanson Project Manager, Program Director and/or additional staff consultants will attend and present project information at three or more project workshops. Hanson staff will assist LRAA staff with the development of meeting advertisements, direct mail invitations presentation and handout materials, meeting facilitation, development of meeting minutes/summary, and other meeting logistics. LRAA will mail workshop invitations, place advertisements and coordinate meeting locations and venues. Meetings are anticipated to take place at key year 1 project milestones, including but not limited to the following: 7

9 o Initiation of the project/open house o Completion of the airspace survey and identification of obstructions o Identification of the mitigation project o Additional meeting(s) if needed Monthly LRAA Staff Communication - The Hanson Project Manager is responsible for day-today project management and coordination, and will report directly to Ms. Scott, Deputy Executive Director Planning & Engineering. The Project Manager will maintain all project records in the project office and will coordinate routinely with LRAA staff to document progress on specific project elements, coordinate the work of sub consultants, and address routine inquires from citizens and interested parties. The Project Manager will also coordinate the use of project specific management software, such as SharePoint, CADD and GIS based parcel management systems for weekly and monthly project status reports and updates. Deliverables: Draft and final meeting agenda(s). Draft and final meeting invitations and mailing lists Draft and final meeting presentation materials Draft and final Meeting minutes/summary Monthly project status reports Level of Service: Prepare draft and final meeting materials and handouts for all meetings The Hanson Project Manager will attend all LRAA briefings, Bowman briefings, community workshops and other required meetings The Program Director will attend LRAA briefings and agency coordination meetings as needed, and all community workshops The Hanson Project Manager will coordinate input and attendance by other sub consultants depending upon the content of the meeting(s) Hanson staff will establish project document protocols for client access to project files and train client representative(s) regarding access to project documents. Hanson staff will prepare monthly project status reports 8

10 2.2 Other Agency Communication Federal, state and local jurisdictional bodies and regulatory agencies are important partners in this project. Federal agencies will have a role in various elements of the Safety Program, including review of certain survey and airspace study results, the determination of the level of NEPA review required, and review of the obstruction mitigation program and ultimately the updated Airport Property Map. Agencies at the state and local level will be involved in the review and communication of project findings and mitigation program elements. The list below outlines the other agency meetings and communication tasks anticipated during Year Federal Aviation Administration (FAA) Communication: The LRAA will coordinate with the FAA for the completion of all elements of this project including any environmental documentation required by the National Environmental Policy Act (NEPA), the regulations of the Council on Environmental Quality and FAA Orders, E and B. Hanson will provide the LRAA with the project and technical support necessary for FAA project meetings. The Hanson Project Manager and appropriate staff consultants will attend and present project information. Hanson staff will assist LRAA staff with meeting facilitation, the development of meeting presentation materials, the documentation of meeting minutes and the development of project updates for public information purposes. Four or more FAA communication meetings are anticipated to take place at key year 1 project milestones, including: Initiation of the project Completion of the airspace /obstruction survey and analysis Identification of the mitigation project (2 meetings) Additional meeting(s) if needed Deliverables: Draft and final meeting agenda(s) Meeting invitations and contact list Meeting presentation and handout materials Meeting minutes/summary 9

11 Level of Service: Schedule meeting with appropriate attendees Prepare draft and final meeting materials and handouts The Hanson Project Manager and Sr. Planner will attend and assist with the facilitation of meetings The Hanson Project Manager will coordinate with the appropriate sub consultants to attend the appropriate meeting(s) with federal stakeholders U.S. Fish and Wildlife Service: Coordination with the FAA and FWS is necessary to comply with the Endangered Species Act (ESA), Section 7 and to ensure that sufficient data is collected to make a habitat determination regarding the Indiana Bat (Myotis sodalist). Hanson will initiate coordination with the U.S. Fish and Wildlife Service (FWS) prior to initiating the inventory phase of this project. The Hanson Project Manager and up to 2 additional staff consultants will attend and present project information. Two or more FWS meetings are anticipated with the Frankfort, Kentucky, Field Office personnel at key project milestones, including: Initiation of the project Completion of the airspace /obstruction survey and analysis Additional meeting(s) as needed Deliverables: Draft and final meeting agenda(s) Meeting invitations and contact list Meeting materials Meeting minutes/summary Level of Service: Schedule meeting with appropriate attendees Prepare draft and final meeting materials The Hanson Project Manager and Sr. Planner will attend and assist with the facilitation of meetings 10

12 The Hanson Project Manager will coordinate with the appropriate sub consultant to attend meeting(s) with stakeholders State and Local Communication: The LRAA will comply with Section 106 of the National Historic Preservation Act as required under NEPA in carrying out this project. It is possible that properties that potentially eligible for listing on the National Register of Historic Places could be affected. The extent to which this project will impact these properties is not known at this time and cannot be determined until more detailed analysis is completed. Communication with the Kentucky SHPO (Kentucky Heritage Council) will be required. The Hanson Project Manager and up to 2 additional staff consultants will attend and present project information. Hanson staff will assist LRAA staff with the development of meeting presentation materials, meeting facilitation, the documentation of meeting minutes and the development of project updates for public information purposes. Up to 2 or more meetings are anticipated with the SHPO to take place at key year 1 project milestones. The State of Kentucky has designated the Kentucky Clearinghouse as the single-point of contact (SPOC) for all projects in the state involving federal funding. Hanson will coordinate with the Clearinghouse to ensure that actions and communications comply with Kentucky environmental review procedures. Meetings with the SHPO and Clearinghouse are anticipated at the following project milestones: Initiation of the project (SHPO and Clearinghouse each) Completion of the airspace /obstruction survey and analysis (SHPO only) Additional meetings as needed Deliverables: Draft and final meeting agenda(s) Meeting invitations and mailing lists Meeting presentation materials Meeting minutes/summary Level of Service: Schedule meeting with appropriate attendees Prepare draft and final meeting materials and handouts 11

13 The Hanson Project Manager and Sr. Planner will attend and assist with the facilitation of meetings The Hanson Project Manager will coordinate with the appropriate sub consultant to attend meetings with state agencies 2.3 Communication Materials Hanson will provide suggested formats for internal project reporting, including information required by the FAA and other involved state and local agencies, on all approved and authorized program elements. These may include monthly status reports, cost allocation and information summary checklists, statistical reports, and scheduling and general progress reports as required. In addition, Hanson will create all program materials necessary to perform an effective community communications program, including the following: Project Frequently Asked Questions Brochure: The LRAA has prepared and published a Bowman Field Airport Area Safety Program Frequently Asked Questions (FAQ) brochure. Hanson staff will provide LRAA with text and graphics to update and enhance the FAQ brochure during the course of the project. Three (3) updates are anticipated to coincide with the following project milestones: Project Kick-off The FAQ brochure will be reviewed and revised to include up-to-date project details including selection of the project consultant and how to contact them, and other pertinent information developed in consultation with LRAA staff Completion of the Airspace Survey / Obstruction Analysis / Neighborhood & Tree Survey Finalization of the mitigation program elements Bowman Bulletin Updates: The LRAA prepares quarterly Bowman Bulletin newsletters, tailored to the airport user community. Hanson staff will provide LRAA with text and graphics to update the Bowman Bulletin during the course of the project. Four (4) updates are anticipated: Summer 2012, Fall 2012, Winter 2013 and Spring Project Web Page and Neighborhood Newsletter Articles: The LRAA maintains a Bowman Field page on the website. This page is used to provide general information to a 12

14 variety of potential visitors. The Web page provides links to scheduled meetings and events, airport history and quick facts, status of airport improvement projects and other information. The page also provides a link to a dedicated page for the Bowman Field Airport Area Safety Program. This page will be used to provide milestone updates to the community regarding project status, scheduled meetings and issues of particular community interest. Hanson staff input will be required for routine updates of the Safety Program web page at key milestones. The neighborhoods surrounding Bowman Field are well established. Residents are a mix of singles, young families, elderly and retirees. This demographic means that methods of communicating project status and events must include print and electronic media. Hanson staff will develop project specific neighborhood newsletters for direct mailing to identified airport neighbors. It is anticipated that 4 or more neighborhood newsletters will be needed during the course of Year 1 of the project. LRAA staff will provide the baseline mailing list for neighborhood newsletters. This mailing list may be updated once the Airspace and Obstruction survey is complete since this may increase or decrease the size impacted by the Safety Program. The LRAA will produce and mail neighborhood newsletters. Deliverables: Draft and final updates (3) to the Frequently Asked Questions Brochure Draft and final updates (4) to the Bowman Bulletins Draft and final updates (4) to the project specific Bowman Field web page Draft and final text for up to 4 or more neighborhood newsletters Level of Service: Prepare 1 draft and 1 final (each) of FAQ Brochure updates (3) Prepare 1 draft and 1 final (each) of Bowman Bulletin and Web page updates (4) Prepare 1 draft and 1 final (each) of neighborhood newsletters (up to 4 newsletters) Document follow-up correspondence with recipients 13

15 3. PROJECT POLICY AND PROCEDURES This element involves the development of a Policies and Procedures Manual (PPM) describing key elements of the Safety Program. The PPM will be a living document, and will reflect changes in the program as key technical analyses are completed. 3.1 Program Policies and Procedures (PPM) The project PPM will provide the following information: a) Describe the history of the Safety Program Findings of the airspace / obstruction survey, planning alternatives and ultimately on-airport and off-airport obstructions requiring mitigation b) Define participant roles and responsibilities c) Identify guiding regulations and policies Federal, state and local (LRAA) laws, regulations, guidelines and policies d) Outline Neighborhood Survey Procedures Procedures for environmental / neighborhood tree surveys including communication requirements, survey perimeters, documentation requirements, etc. e) Describe Avigation Easement acquisition processes in 2 categories: Off-airport obstructions on properties with current Avigation Easements Off-airport obstructions on properties requiring the negotiation of a new Avigation Easement f) Outline Obstruction Mitigation Project perimeters The PPM will establish the ground rules and responsibilities of all project participants including the LRAA, property owners, consultants (& sub-consultants). The PPM will identify procedures within FAA and other pertinent regulations that will be applied to all participants in a fair and equitable manner. It is anticipated that elements of the PPM will require updating from time to time as the study progresses. The PPM will be a public document and will be drafted in plain English. Deliverables: Draft and final PPM documents and updates (4) 14

16 Level of Service: The Hanson Project Manager, the Project Director and Sr. Planner will collaborate to prepare draft and final PPM documents and (4) updates 3.2 Development of Project Avigation Easement Documents This task is centered on the preparation of a standard form avigation easement that is intended to be used in all instances in connection with the Safety Program. The preparation of avigation easement language is initially a legal drafting effort but given the nature of this project and the LRAA s desire for a transparent and publicly understandable process, this task will include several deliverables and responsibilities beyond the drafting of the easement language. Elements of this task will be divided between John Talbott of DeCamp & Talbot, PSC (D&T) and Kaplan Kirsch & Rockwell (KKR). D&T will be principally responsible for initial drafting, compliance with federal and state law, FAA regulations, and requirements of the Uniform Act. KKR will review D&T easement drafts with an emphasis on ensuring that the avigation easement complies with best industry and national practices for similar easements. Deliverables: Draft and finalize proposed easement language for approval by the LRAA Board, staff and counsel Prepare draft and final LRAA presentations explaining the legal reasons for avigation easements, the legal significance of executing avigation easements, and the costs and benefits to the LRAA, the federal government and the homeowners of executing an avigation easement Prepare a draft and final plain-english Questions-and-Answers document that is designed to explain the avigation easement to the public Prepare a more detailed guidebook on the avigation easement for staff and consultants who may need to explain the easement to individual homeowners. Level of Service: The Hanson Project Manager and Project Director will coordinate with the appropriate sub consultants to develop draft and final proposed easement language and the plain English FAQ 15

17 documents. The Hanson Project Manager will coordinate with the LRAA and others for internal reviews of the easement documents The Hanson Project Manager, Project Director and sub consultant will attend at least 2 presentations to LRAA staff, Board or the public. 3.3 Obstruction Mitigation Special Circumstances This task is included to provide a mechanism for the LRAA to address mitigation options for obstructions that can be addressed quickly in order to maintain current airfield operations. Hanson recognizes that during the summer of 2011 the FAA and LRAA identified two trees that needed immediate action to ensure that the airport s instrument procedures would not be compromised. Hanson recognizes that if this scenario occurs during the period of this agreement the LRAA will coordinate the removal of the obstruction, on a case-by-case basis, outside this agreement. 16

18 4 INVENTORY AND SURVEY OF EXISTING CONDITIONS Airfield, airspace and community inventories, research and environmental surveys are necessary to complete this project. The following technical analysis pertinent to Bowman Field will be required to accomplish year 1 project goals: Evaluation of airspace procedures and surfaces Identification of obstructions and mitigation issues / considerations Collection of Geographic Information System (GIS) data Conduct on and off-airport ground surveys, and Performance of preliminary environmental reviews and inventories as necessary All technical tasks will be conducted in a manner consistent with federal and state policy related to environmental processing and airport survey standards and regulations. Project Study Area - The study area will encompass areas anticipated to include existing and potential future obstructions (i.e. natural growth) to ensure that the project accomplishes predetermined goals and satisfies grant assurances. The study area boundaries identified for detailed analysis, inventory, and mapping will be established by Hanson in consultation with LRAA staff. The study area will generally be defined by AC , Appendix 2, Departure Surface 40:1 slope, accounting for a 100 ft. tree with a 25 ft. rise in ground elevation. This definition places the study area 5,000 feet horizontally from the end of each runway pavement. At this distance the departure surface has an inner width 1,000 feet and an outer width of 4,000 ft. 4.1 Geographic Information System (GIS) With assistance from LRAA, Hanson will obtain GIS data for the defined study area. The GIS data collected and utilized for this project will be provided through the Louisville/Jefferson County Information Consortium (LOJIC). Information will include but not be limited to: Street atlas of the project area Property site addresses, and Property boundaries and descriptions 17

19 Information will be verified where necessary by means of field surveys. The project GIS will form the cornerstone of the project management system. Using the LOJIC GIS data as the foundation the project team will create and update data fields for each property within the study area as the ground and airspace surveys are conducted and completed. This GIS system will be managed and operated from the project office and will be available as a tool for interaction with the community, for generating progress reports and for determining mitigation priorities. Hanson will integrate the project GIS data into the LRAA system prior to the conclusion of the project. Deliverables: A draft and final GIS land use base map depicting the most current land uses including data fields for all property related data collected in project surveys and studies A draft and final GIS database of specific objects that are currently or anticipated to be obstructions to air navigation Level of Service: The Hanson Project Manager will coordinate with the appropriate Hanson staff and sub consultants to develop draft and final GIS land use base maps 4.2 Neighborhood and Environmental Inventory Hanson will evaluate existing documents and data and will conduct the necessary environmental inventory of the study area. The inventory process will include collection of all anticipated data necessary to (1) form the basis for scoping an environmental assessment, (2) evaluate conditions for threatened or endangered species, specifically the Indiana Bat (Myotis sodalist), (3) facilitate coordination with the State Historic Preservation Officer (SHPO), (4) assist in the development and management of the obstruction mitigation program, and (5) provide accurate cost estimates of alternative mitigation strategies. Environmental resources within the project area will be inventoried with database research, review of public documents, existing mapping, and a pedestrian survey against which the environmental impacts of the project can be assessed. The inventory will be to a level of detail sufficient for use in an Environmental Assessment and consistent with FAA Order B, National Environmental Policy 18

20 Act (NEPA) Implementing Instructions for Airport Actions and other applicable orders and regulations. The inventory will include the collection of data necessary to complete: a comprehensive tree inventory and analysis for the study area documentation of data sufficient to satisfy an initial review by the federal Fish and Wildlife Service (FWS) a general Section 106 of the National Historic Preservation Act (NHPA) inventory, and A Hanson neighborhood survey team will conduct a walk through inventory within the study area. Inventory data will be collected on portable tablets and recorded into the project GIS system described in subtask 4.1. It is anticipated that the data to be collected will be obtained without accessing private property, however some resident contact and exterior property access will be necessary. The PPM will describe procedures for neighborhood surveys including communication requirements, survey perimeters, documentation requirements, etc. Deliverables: Hanson will collect and archive the following: Existing conditions data inventory necessary to support the preparation of an environmental assessment in accordance with the National Environmental Policy Act (NEPA, as described in 40 CFR Parts and FAA Order E CHG 1, paragraph 401(g), Policies and Procedures for Considering Environmental Impacts. Inventory will not include production or computer run of air quality or noise models. Data necessary to satisfy the requirements of FAA-ADO Memphis, Airport Sponsor Notice, December 22, 2011 regarding coordination with federal FWS. For purposes of this Scope it is assumed that data collected will be limited to general health and type of trees and vegetation and visual evidence of Indiana Bat activity. Coordination with FWS and the Kentucky Clearinghouse will be conducted prior to initiating the inventory. Date of construction records for each structure as provided by LOJIC and other public databases, general property descriptions and photographs of properties at or more than 50 years of age (inclusive of properties that are less than 50 years by the anticipated 5-year length of the project). Task includes preliminary consultation with the SHPO. Task does not include effort to the level of a cultural resources survey and/or evaluation. 19

21 Data necessary for obstruction mitigation alternative project development and review. Data will include approximate tree size (circumference), estimated age, species, condition class, estimated height and species. In addition a field estimate of cost to remove and/or trim will be made. Level of Service: The Hanson Project Manager will coordinate with the appropriate Hanson staff and sub consultants to develop draft and final neighborhood / environmental surveys 4.3 Aerial Survey and Mapping Hanson will conduct a comprehensive survey of each of the four (4) runway ends at LOU. This survey mapping will be consistent with the requirements and procedures set forth in: AC 150/ A, General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey AC 150/ C, General Guidance and Specifications for Aeronautical Surveys: Airport Imagery Acquisition and Submission to the National Geodetic Survey AC150/ B, General Guidance and Specifications for Aeronautical Surveys: Airport Data Collection and Geographic Information System Standards AC150/5070-6B, Airport Master Plans, AGIS forms and templates required Imagery will be captured in support of ALP preparation of WAAS Localizer Performance with Vertical Guidance (LPV) and Localizer Performance (LPO) Instrument Procedure Development Program. Imagery will be used in the evaluation and identification of safety critical obstruction data for Runways 06/24 and Runway 15/33. Imagery will also be used for obstruction determination and identification of obstructions penetrating existing approach/departure surfaces determined to be the controlling surface based on FAA criteria. Deliverables: Hanson will deliver the following: Prior to any fieldwork, Hanson will submit a Survey Quality Control Plan to the Airport Surveying GIS Program Manager via the Airports Geographic Information System website for review and approval. The project will require the following to be uploaded for approval: 20

22 Scope of Work; Geodetic Control Plan; Survey Work Plan/Quality Control Plan; and Image Acquisition Plan Field survey as required to support the collection of aerial imagery including: Validate Airport Geodetic Control tied to NSRS; Runway Survey, ends, thresholds, width and profile; Survey of LOU NavAids within 10 nautical miles; Obstruction Validation Survey; Photo Control Survey; and, Check Point Survey. 4.4 Existing Conditions Related to Potential NEPA Review Because this project is considered to be a federal action (due FAA involvement), the LRAA will need to coordinate with the FAA for the completion of environmental documentation required by the National Environmental Policy Act (NEPA), the regulations of the Council on Environmental Quality and the two applicable FAA Orders, E and B. Depending upon the outcome of the airspace analysis and identification of obstructions, the project may require documentation of a Categorical Exclusion or an Environmental Assessment (EA). The extent and complexity of this task is not known at this time and cannot be determined until more detailed analysis is completed on the nature of the property interest that the LRAA will need to acquire and the impact of that acquisition on individual parcels. Coordination includes not only ensuring that the various subject matter experts and technical disciplines prepare analysis in compliance with FAA requirements but that the draft documents are prepared in a manner in compliance with FAA requirements and that public outreach and comment opportunities are provided in the appropriate manner. An EA is intended to be an umbrella document that encompasses compliance with all other applicable federal and state environmental laws. While compliance with Section 106 of the National Historic Preservation Act is addressed as a separate task, compliance with all other applicable laws (including especially the Endangered Species Act) is included within this task. (The Endangered Species Act is especially critical and may be the most significant federal environmental statute for this project because of the potential that the project area includes habitat for the endangered Indiana Bat.) This task will include the following activities: 21

23 Identification of the area of potential effect Coordination and facilitation of meetings with the FAA ADO Assistance with the negotiation and drafting of a negotiated scope of work setting forth the procedures for compliance with NEPA in implementation of the project, Assistance with the development and conduct of 1 or more presentations concerning NEPA compliance, and text for communication materials. Deliverables: Draft and final preparation of a technical memorandum identifying the area of potential effect for satisfying NEPA documentation requirements Levels of Service: The Hanson Project Manager will coordinate with the appropriate Hanson staff and sub consultants to develop draft and final technical memorandum related to NEPA compliance The Hanson Project Manager, Program Director and sub consultant will prepare materials for and provide 1 or more presentations as determined by LRAA staff. 22

24 5 IDENTIFICATION OF OBSTRUCTION MITIGATION ALTERNATIVES While obstructions are being mapped and identified, an airspace and runway use planning exercise will be conducted to be sure that all design applications are considered before moving to the mitigation phase of the Safety Program. This exercise will include a review of potential runway design alternatives, if any, that will protect instrument and visual operations without impacting the operating utility of the airport but could potentially reduce the number of obstructions without impacting airport capacity, runway use and/or efficiency. Understandable and useful graphics will be provided for use in communicating project status to the community and for development of the obstruction mitigation/clearing program. Hanson will utilize information gathered in Task 4 of this scope of work to identify alternative obstruction mitigation measures. Alternatives developed for LRAA review will be a combination of changes to current operating procedures and implementation of various obstruction mitigation strategies. Although more alternatives may be initially reviewed, at least 3 alternatives will be brought forward for more detailed consideration as required by NEPA. Alternative review criteria will include the evaluation of airport operational impacts, in addition to environmental considerations related to mitigation strategies and ultimate project cost. This task assumes 2 or more meetings with LRAA staff during the evaluation and documentation of alternatives. Deliverables: Hanson will develop a table of specified obstruction mitigation alternatives for detailed evaluation and an evaluation matrix to graphically depict each alternative and its evaluation Hanson will develop a draft and final technical memorandum describing the alternatives, the evaluation process, environmental impacts and the rationale for the selection of the preferred alternative. Level of Service: The Hanson Project Manager and Sr. Planner will attend and assist with the facilitation of meetings with LRAA staff during the evaluation and documentation of alternatives The Hanson Project Manager will coordinate with the appropriate sub consultant to attend necessary meetings 23

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26 Area Safety Program Bowman Field Airport SCHEDULE OF RATES Billing Rates Classifications Year 1 Year 2 Year 3 Year 4 Year 5 Principal Program Director/Deputy Program Manager Program Manager Survey Lead Sr. Aviation Planner Sr. Aviation Engineer Environmental Specialist Aviation Planner Aviation Engineer Administration V Administration II Hourly Billing Rates include actual hourly rates times KY Overhead rate of %

27 ENGINEERING FEE AREA SAFETY PROGRAM BOWMAN FIELD AIRPORT June 2012 Task Task Description Total Cost ENGINEERING SERVICES: Total Hours Principal Program Dir./Deputy Program Mgr. Program Mgr. Survey Lead Sr. Aviation Planner Sr. Aviation Engr. Environ. Spec. Aviation Planner Aviation Engr. Admin Grade V Admin Grade II TASK 1 ESTABLISH SAFETY PROGRAM PROJECT OFFICE $ 214, TASK 2 TASK 3 TASK 4. PROJECT COMMUNICATIONS 2.1 LRAA Coordination and Meetings LRAA Initial Project Partnering Session $ 4, Sub-Consultant Fees $ 214, $ LRAA Ongoing Project Communication $ 56, Other Agency Communication Federal Aviation Administration (FAA) Communication $ 38, U.S. Fish and Wildlife Service $ 9, State and Local Communication $ 14, $ 4, Communication Materials Project Frequently Asked Questions Brochure $ 9, Bowman Bulletin Updates $ 3, Project Web Page and Neighborhood Newsletter Articles $ 12, PROJECT POLICY AND PROCEDURES MANUAL $ 149, $ 4, Program Policies and Procedures $ 24, $ Development of Project Avigation Easement Documents $ 10, $ 37, Obstruction Mitigation - Special Circumstances $ 3, INVENTORY AND SURVEY OF EXISTING CONDITIONS Task 1. Services Sub-Total: Task 2. Services Sub-Total: Task 3. Services Sub-Total: $ 39, , Geographic Information System (GIS) $ 100, Neighborhood and Environmental Inventory $ 16, $ 126, Aerial Survey and Mapping $ 20, $ 114, Existing Conditions Related to Potential NEPA Review $ 14, $ 28, Task 4. Services Sub-Total: $ 151, $ 268, TASK 5. IDENTIFICATION OF OBSTRUCTION MITIGATION ALTERNATIVES $ 43, $ 57, Task 5. Services Sub-Total: TOTAL $ 43, $ 57, $ - $ 598, $ 367, NOTE: In order to develop a budget baseline, the following meeting have been budgeted. Labor cost and expenses (including sub consultants) for meetings in addition to those listed are not included in this fee estimate and will be provided to the LRAA upon request: Task LRAA briefings, 3 Bowman Briefings, 3 community workshops are budgeted Task meetings with FAA representatives are budgeted, including 1 meeting at FAA Region offices and 1 at the ADO Task meetings with FWS representatives are budgeted Task meetings with SHPO and Clearinghouse representatives are budgeted Total Salary Related Costs Subconsultant Fees Direct Expenses TOTAL NOT-TO-EXCEED AMOUNT $ 598,782 $ 367,521 $ 130,544 $ 1,096,847 Z:\ENGR\BOWMAN FIELD\12B04 Bowman Field Airport Area Safety Program - RFQ April 2012\Task Orders\Task Order 01\AGR_ _Final Fee Proposal 7/18/2012 Page 1 of 1