Doing Business with the Airports Authority: Simplified Acquisitions

Transcription

1 Doing Business with the Airports Authority: Simplified Acquisitions December 15, 2017 Office of Supply Chain Management

2 Agenda 1. Introductions 2. Procurement Policy 3. Award Statistics 4. Competition Guidelines 5. Local Disadvantage Business Enterprise (LDBE) Program 6. Sources of Information 7. Q&A

3 Introductions Kathy Ruhl, Deputy Manager Procurement & Contracts Department Cordell Myers, Supervisor Simplified Acquisitions Sue Cripe, Supervisor Simplified Acquisitions

4 Airports Authority Procurement Policy MWAA is a public body politic and corporate, created by joint legislation between the Commonwealth of Virginia and the District of Columbia Metropolitan Washington Airports Act of 1986 authorized the lease of Dulles and Reagan National to MWAA, which states that MWAA: shall obtain, to the maximum extent practicable, full and open competition through the use of published competitive procedures The Board of Directors adopted the Airports Authority Contracting Manual, (available on our website) which sets forth procurement policies and procedures The Airports Authority s procurement professionals use sound business practices and high ethical standards to uphold the integrity of the procurement process

5 MWAA Simplified Acquisitions Goods and services with a total dollar commitment of up to $150K Price and price related factors form the basis of award Request for Quotation (RFQ) used to solicit prices RFQs can be initiated by , telephone, or through the Airports Authority s website ( based upon established competitive guidelines Non-Simplified Acquisitions include goods and services valued greater than $150K or procurements which require technical evaluation criteria

6 Request for Quotations (RFQ) RFQs are prepared by the procurement professional in a clear, concise manner to articulate the Authority s requirements and maximize full and open competition Before making an award several factors are considered, including: Price Technical ability Ability to meet required delivery dates Past performance/responsibility of vendors As procurement professionals we are constantly in search for new sources, including LDBE, MBE and WBE firms to enhance the competitive environment

7 Award Statistics (12-Month Period Ending 11/30/17) 13% Services $11.6M Spend $25K-$150K 1,542 Awards 112 $10K-$25K 137 $2,500 - $10K % Goods Under $2,

8 Simplified Acquisitions Competition Guidelines Dollar Threshold Method of Solicitation Minimum Number of Sources Up to $2,500 Phone or 1 $2,501 - $10, $10,001 - $25,000 Formal RFQ 3 $25,001 - $150,000 RFQ advertised on the Airports Authority s Website:

9 Competition Levels: Up to $2,500 Method of Solicitation: Phone or Minimum Number of Sources: 1 Last 12 Months Activity: 916 Acquisitions valued at $987K including: Goods Services Computers Fluorescent Lamps Paint and Paint Supplies Commercial Off-the-Shelf Items (software, fire extinguishers, tires) Catering for Office Functions Courier Services IT Services for Software Licenses Rental of Equipment, e.g. manlifts, generators Published price lists are used as a point of reference for price comparability

10 Competition Levels: $2,501 - $10,000 Method of Solicitation: Minimum Number of Sources: 3 Last 12 Months Activity: 377 Acquisitions valued at $2M, including: Goods IT Monitors, Servers Electric Utility Vehicles Light Towers Aerial Scissor Lifts Services Vehicle Inspection Services Vehicle Detailing Services Car Wash Services Maintenance of IT systems By relying on competition, the Airports Authority satisfies its purchasing requirements in the most economical and efficient means possible

11 Competition Levels: $10,001 $25,000 Method of Solicitation: Formal RFQ Minimum Number of Sources: 3 Last 12 Months Activity: 137 Acquisitions valued at $2.1M, including: Goods Services Cabinets Vehicles Carts for Airport Use Firefighting Helmets Building Inspection Services Travel Agency Services Internet and Cable Services Language Interpretation Services The Airports Authority seeks to obtain the maximum value for each dollar of expenditure

12 Competition Levels: Above $25,000 Method of Solicitation: RFQ, advertised on Last 12 Months Activity: 112 Acquisitions valued at $6.6M, including: Goods Portable Traffic Message Boards Ammunition for Public Safety Carpet Tiles Promotional Items Uniforms Services Moving Services Debris Disposal Legal Services Dulles Toll Rd Recruitment Services Horticultural Consulting Services Local Disadvantaged Business Enterprise (LDBE) participation may be achieved by a 100% set-aside or through subcontracting requirements

13 Local Disadvantaged Business Enterprise (LDBE) Program The Department of Supplier Diversity (DSD) reviews all solicitations with an estimated value greater than $25,000 LDBE participation requirements are assigned to all solicitations where the scope of work provides viable prime or subcontracting opportunities for LDBEs and where LDBE availability provides projected adequate competition DSD reviews the LDBE database to determine availability of qualified LDBEs based on solicitation scope To obtain or check your certification status visit us at mwaa.diversitycompliance.com

14 Local Disadvantaged Business Enterprise (LDBE) Certification Requirements Small business Average annual gross receipts (based on the firm's last three years), must not exceed the small business size standard Must be located within a 100-mile radius of the Washington, DC s Zero Mile Marker As of application date, the business has an established office where the firm s owner, management, or employees are present and conduct the firm s business on a regular and frequent basis LDBE certification is performed by the Airports Authority, no reciprocity with other jurisdictions LDBE certification is valid for a period of 3 years Apply for re-certification 60 days before expiration

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16 Overview of Contracting Programs Sources of Procurement Information Current & Upcoming Contracting Opportunities Project elert Link to Small Business Certification Applications Updated Daily

17 Project elert Contracting Opportunities Newsletter Register Once and Receive Automatic Updates Electronically

18 Questions?

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