REGISTRAR ROUNDUP ZRA 2014 ANNUAL CONFERENCE HOUSTON ZOO HOUSTON, TX SEPTEMBER 29 - OCTOBER 5
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1 ZRA 2014 ANNUAL CONFERENCE HOUSTON ZOO HOUSTON, TX SEPTEMBER 29 - OCTOBER 5 REGISTRAR ROUNDUP
2 SPEAKERS Adrienne Horrigan MLIS, Registrar, Lincoln Park Zoo Adrienne Miller Subject Matter Expert and Trainer, ISIS (International Species Information System) Alan Rost Biological Programs Registrar, Jacksonville Zoo and Gardens Barbara Outerbridge MBA, Animal Registrar, Bermuda Aquarium Museum and Zoo Christine DeAngelo Associate Curator of Mammals/Registrar, Monterey Bay Aquarium Dean Paulson Director of Information Technology, Denver Zoological Foundation Ellie Myler CRM, CBCP, Corporate Records Manager, IT, CITGO Petroleum Corporation Estrella Posada Wildlife Inspector, U.S. Fish & Wildlife Service Hannah Bailey Curator of Birds and Natural Encounters, Houston Zoo, Inc. Joann Watson MA, Assistant Registrar, Houston Zoo, Inc. John Rhoades Senior Vice-President, Consulting and Strategy, Access Sciences Corporation Krista Adelhardt CRM, Registrar, Woodland Park Zoo Lily Moore Assistant Registrar, Saint Louis Zoo Lynn S. McDuffie Animal Records and Regulatory Affairs Manager, Disney s Animals, Science and Environment Marianna Symeonides Government Information Analyst, Texas State Library and Archives Commission
3 SPEAKERS Marla Waddell Registrar/Hospital Administrator, Point Defiance Zoo & Aquarium Megan Olhasso Associate Curator: Acquisitions and Quarantine, Georgia Aquarium Michelle Federspiel Registrar, Fort Wayne Children s Zoo Nancy Butler Registrar, Detroit Zoological Society Nolan Harvey Technical Support Specialist ISIS (International Species Information System) Pam Krentz Registrar, Cleveland Metroparks Zoo Rae Lynn Haliday MBA, CRM, Registrar, Saint Louis Zoo Renee Bumpus Conservation Programs Manager, Houston Zoo, Inc. Sharon Joseph Vice President of Animal Operations, Houston Zoo, Inc. Stan Mays Curator of Herpetology, Houston Zoo, Inc. Stephanie Eller MA, Animal Records and Library Services Manager, Philadelphia Zoo Susan Greer Registrar, Dallas Zoo Tony Niemann President, Zier Niemann Consulting Tricia Webster Registrar, Houston Zoo, Inc. Tyler Parker Houston Toad Keeper, Houston Zoo, Inc. Wyn Hall Registrar, Toledo Zoo 2014 ANNUAL CONFERENCE SPONSORS Sponsorships Africam Safari Park Alief Feed Store Bionic Zoo and Aquarium Disney s Animal Kingdom Fresno Chaffee Zoo International Animal Exchange, Inc ISIS (International Species Information System) Lincoln Park Zoo North Carolina Zoo Omaha s Henry Doorly Zoo & Aquarium Oregon Zoo Philadelphia Zoo Saint Louis Zoo San Antonio Zoo Wildlife Conservation Society Woodland Park Zoo Exhibitors ISIS (International Species Information System) Tracks Software DocuWare In-Kind Contributors Oregon Zoo (Annual Conference Program Chairman) Institute of Certified Records Management (ICRM) (Examination Preparation resources) Rainforest and Aquarium at Moody Gardens (Post-conference tour) SeaWorld San Antonio (Pre-conference tour)
4 SCHEDULE OF EVENTS SCHEDULE OF EVENTS Monday, September 29, :30 a.m. 10:00 a.m. Registration (Conference Hallway) 7:30 a.m. ZRA-Sponsored Certified Records Manager (CRM] (Continental breakfast & box lunch provided) Examination Preparation Workshop (Churchill II) (Sonsored by St. Louis Zoo) Rae Lynn Haliday - CRM, Registrar, Saint Louis Zoo Krista Adelhardt - CRM, Registrar, Woodland Park Zoo Ellie Myler - CRM, CBCP, Corporate Records Manager, IT, CITGO Petroleum Corporation 5:00 p.m. Workshop Concludes 7:00 p.m. 9:00 p.m. ZRA Board of Directors Meeting (Leadership Suite) Tuesday, September 30, :00 a.m. Bus departs hotel for Pre-Conference Tour: SeaWorld San Antonio (Optional Event, Lunch Included) 10:30 a.m. Bus arrives at SeaWorld San Antonio 3:00 p.m. 7:00 p.m. Registration (Conference Hallway) 3:00 p.m. Bus departs SeaWorld San Antonio for return to hotel 6:30 p.m. Bus arrives at hotel Wednesday, October 1, :00 a.m. 5:00 p.m. Registration (Conference Hallway) 8:00 a.m. 1:00 p.m ZRA Leadership Development Program (Windsor I) (Box lunch provided in Manchester, group photo at noon (Sponsored by Disney s Animal Kingdom) 1:00 p.m. 5:00 p.m. Tracks Workshop: Introducing the Latest Integrated Features Including Diet, Feeding and the Mobile App (Manchester) 1:00 p.m. 5:00 p.m. ZIMS Workshop: Husbandry & Medical Records Management in a ZIMS 2.0 World (Windsor I) 5:00 p.m. 6:00 p.m. ZRA Annual Conference Training (Leadership Suite) 6:00 p.m. 9:00 p.m. Icebreaker at hotel (Windsor II & III) (Sponsored by Woodland Park Zoo and San Antonio Zoo)
5 Thursday, October 2, 2014 SCHEDULE OF EVENTS All General Sessions will be held in Windsor I 7:00 a.m. 5:00 p.m. Registration (conference hallway) 8:00 a.m. 8:15 a.m. Welcome, Acknowledgements and Announcements Tricia Webster ZRA Annual Conference Host Peter Grimm - MS, 2014 ZRA Annual Conference Program Chairman Joann Watson - MA, 2014 ZRA Annual Conference Assistant Krista Adelhardt - CRM, Chairman, Annual Conference Committee Jenn Wilson - Vice-Chairman, Annual Conference Committee 8:15 a.m. 9:00 a.m. State of the Association Pam Krentz - ZRA President 9:00 a.m. 10:00 a.m. Keynote Presentation Hannah Bailey - Curator of Birds and Natural Encounters, Houston Zoo, Inc. 10:00 a.m. 10:15 a.m. Break (Sponsored by Philadelphia Zoo) 10:15 a.m. 10:45 a.m. Writing a Registrar s Manual Take Two Marla Waddell - Registrar/Hospital Administrator, Point Defiance Zoo & Aquarium 10:45 a.m. 11:15 a.m. ARKS to ZIMS, Moving Beyond Registrar Essentials: The Next Generation of Husbandry Management Susan Greer - Registrar, Dallas Zoo 11:15 a.m. 12:00 p.m. DocuWare: A Content Management Solution for the Saint Louis Zoo s Animal Transaction Approval Process and Related Filing Systems Rae Lynn Haliday - CRM, Registrar, Saint Louis Zoo Lily Moore - Assistant Registrar, Saint Louis Zoo 12:00 p.m. 1:00 p.m. Lunch (Windsor II) SCHEDULE OF EVENTS 1:00 p.m. 1:30 p.m. ISIS/ ZIMS Update Adrienne Miller - Subject Matter Expert and Trainer, ISIS (International Species Information System) Nolan Harvey - Technical Support Specialist, ISIS (International Species Information System) 1:30 p.m. 2:00 p.m. The Quest for Best Practices When the Stork Delivers Another Zoo s Animal: An Overview of the Many Ways to Accession a Birth on Loan Stephanie Eller - MA, Animal Records and Library Services Manager, Philadelphia Zoo 2:00 p.m. 2:30 p.m. The Importation and Exportation of Wildlife Estrella Posada - Wildlife Inspector, U.S. Fish and Wildlife Service 2:30 p.m. 3:00 p.m. Reconstructing Historic Animal Records Alan Rost - Biological Programs Registrar, Jacksonville Zoo and Gardens 3:00 p.m. 3:15 p.m. Break (Sponsored by Fresno s Chaffee Zoo) 3:15 p.m. 4:15 p.m. Panel Discussion How Tracks has Helped Users with Accurate and Accessible Records Management Tony Niemann, President, Zier Niemann Consulting Dean Paulson, Director of Information Technology, Denver Zoological Foundation Tricia Webster, Registrar, Houston Zoo, Inc. Joann Watson, MA, Assistant Registrar, Houston Zoo, Inc. Barbara Outerbridge, MBA, Animal Registrar, Bermuda Aquarium Museum and Zoo Christine DeAngelo, Associate Curator of Mammals/ Registrar, Monterey Bay Aquarium Adrienne Horrigan, MLIS, Registrar, Lincoln Park Zoo Megan Olhasso - Associate Curator: Acquisitions and Quarantine, Georgia Aquarium 4:15 p.m. 5:00 p.m. Recognition Ceremony - ZRA Leadership
6 SCHEDULE OF EVENTS SCHEDULE OF EVENTS Saturday, October 4, 2014 Friday, October 3, 2014 ZOO DAY (Sponsored by Wildlife Conservation Society) 8:30 a.m. Bus departs hotel for Houston Zoo, Inc. 9:00 a.m. 9:15 a.m. Welcome from Sharon Joseph Sharon Joseph - Vice President of Animal Operations, Houston Zoo, Inc. 9:15 a.m. 9:45 a.m. The Secrets of the Houston Zoo s Conservation Successes Renee Bumpus - Conservation Programs Manager, Houston Zoo, Inc. 9:45 a.m. 10:15 a.m. Snakes in the Houston Area Stan Mays - Curator of Herpetology, Houston Zoo, Inc. 10:15 a.m. 10:45 a.m. Group Photo 10:45 a.m. 4:00 p.m. Free time / Lunch / Behind the Scenes Tours 4:00 p.m. 6:00 p.m. Silent Auction (Closes at 5:45 p.m.) 4:00 p.m. 6:00 p.m. Cocktails & Appetizers 6:00 pm. 9:00 p.m. Dinner 9:30 p.m. Buses depart for hotel ZRA Annual Business Meeting and All General Sessions will be held in Windsor I 8:00 a.m. 8:30 a.m. ZRA Annual Business Meeting check-in 8:30 a.m. 10:30 a.m. ZRA Annual Business Meeting 10:30 a.m. 10:45 a.m. Break (Sponsored by Africam Safari) 10:45 a.m. 11:15 a.m. The Evolution of Association Management: What Members and Leaders Need to Know to Ensure Long-Term Viability and Growth Rae Lynn Haliday - CRM, Registrar, Saint Louis Zoo John Rhoades - Senior Vice-President, Consulting and Strategy, Access Sciences Corporation 11:15 a.m. 12:00 p.m. Records Retention Schedule Development for Zoological Institutions Marianna Symeonides - Government Information Analyst, Texas State Library and Archives Commission 12:00 p.m. 1:00 p.m. Lunch (Windsor III) 1:00 p.m. - 1:30 p.m. Government Affairs Update Lynn McDuffie - Animal Records and Regulatory Affairs Manager, Disney s Animals, Science and Environment 1:30 p.m. 2:00 p.m. Navigating International Shipments: Regulations and Logistics of Non-Human Primate Importation Adrienne Horrigan - MLIS, Registrar, Lincoln Park Zoo
7 SCHEDULE OF EVENTS 2:00 p.m. 2:30 p.m. ZIMS and Butterflies Light Alan Rost - Biological Programs Registrar, Jacksonville Zoo and Gardens 2:30 p.m. 3:00 p.m. Record Management for Houston Toad (Anaxyrus houstonensis) Colonies in Captivity Tyler Parker - Houston Toad Keeper, Houston Zoo, Inc. 3:00 p.m. 3:15 p.m. Break (Sponsored by Omaha s Henry Doorly Zoo) 3:15 p.m. 3:45 p.m. IDMAG Update Nancy Butler - Registrar, Detroit Zoological Society 3:45 p.m. 4:15 p.m. Keeping Your ZIMS Records Safe from You and Your Staff Wyn Hall - Registrar, Toledo Zoo 4:15 p.m. 4:45 p.m. Registrar Rivalry ZRA Training Committee 4:45 p.m. 5:00 p.m. Preview of ZRA 2015 Annual Conference Closing Remarks Pam Krentz - ZRA President Sunday, October 5, 2014 ACKNOWLEDGEMENTS 2014 ZRA Annual Conference Host Tricia Webster - Registrar, Houston Zoo, Inc ZRA Annual Conference Chairman Peter Grimm - MS Animal Registrar, Oregon Zoo 2014 ZRA Annual Conference Assistant Joann Watson - MA Assistant Registrar, Houston Zoo, Inc. ZRA Annual Conference Committee Members Krista Adelhardt - CRM, Chairman, Registrar, Woodland Park Zoo Jenn Wilson, Vice-Chairman, Registrar, Omaha s Henry Doorly Zoo & Aquarium Pam Krentz, Ex-Officio Member, Registrar, Cleveland Metroparks Zoo Rae Lynn Haliday, MBA, CRM, ZRA Secretary, Registrar, Saint Louis Zoo Susan Reno - Chairman, ZRA Membership Services Committee, Registrar/Librarian, Riverbanks Zoo and Garden Lynn McDuffie - ZRA Treasurer, Animal Records and Regulatory Affairs Manager, Disney s Animal Kingdom ZRA Board of Directors Pam Krentz - President Barbara Outerbridge - MBA - Vice-President Rae Lynn Haliday - MBA, CRM - Secretary Lynn S. McDuffie - Treasurer Michelle Federspiel - Director and Board Liaison for Training, Standards and Professional Development Committees Krista Adelhardt - CRM - Director and Board Liaison for Membership Services Committee and Subcommittees Teresa Masseau - Director and Board Liaison for Governance Committees 9:00 a.m. Bus Departs hotel for Post Conference Tour: Aquarium & Rainforest at Moody Gardens (Optional event, lunch included) 10:00 a.m. Bus arrives at Aquarium & Rainforest at Moody Gardens 4:00 p.m. Bus departs Aquarium & Rainforest at Moody Gardens for hotel 5:00 p.m. Bus arrives at hotel
8 SPEAKERS SPEAKERS Krista Adelhardt Hannah Bailey Renee Bumpus Nancy Butler Ellie Myler Lily Moore Tony Niemann Megan Olhasso Christine DeAngelo Stephanie Eller Susan Greer Rae Lynn Haliday Barbara Outerbridge Tyler Parker Dean Paulson Estrella Posada Wyn Hall Nolan Harvey Adrienne Horrigan Sharon Joseph John Rhoades Alan Rost Marianna Symeonides Marla Waddell Pam Krentz Stan Mays Lynn S. McDuffie Adrienne Miller Joann Watson Tricia Webster
9 ZRA 2014 ANNUAL CONFERENCE HOUSTON ZOO HOUSTON, TX SEPTEMBER 29 - OCTOBER 5
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