Seton Hall University Athletics Handbook

Transcription

1 Seton Hall University Athletics Handbook 2012/2013 Property of: Address: Phone #: In case of emergency, please notify: Name: Phone #: The information in this book was the best available at press time. Watch for additional information and changes School Datebooks, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in any retrieval system, or translated in any form without the written permission of School Datebooks, Inc U.S. Hwy. 231 S., Suite 200 Lafayette, IN (765)

2 Table of Contents It is a Privilege to Be a Student-Athlete at Seton Hall University... 4 Chapter 1 - Introduction... 4 Purpose of Manual... 4 Mission Statement... 5 Athletic Programs at Seton Hall University... 5 Chapter 2 - Conduct... 6 Administrators, Coaches and Staff Code of Conduct... 6 Student-Athlete Code of Conduct... 6 Department Policies on Conduct... 9 Chapter 3 - Office of Athletic Communications Chapter 4 - NCAA Rules and Regulations Compliance/Eligibility Meeting Playing and Practice Season Guidelines and Restrictions Outside Competition Amateurism Agents Extra Benefits Hosting a Recruit/ Official Visit Regulations Complimentary Admissions/Ticket Distribution Four- Year University Transfer Big East Intra-Conference Transfer Policy International Student Information Chapter 5 - Financial Aid NCAA Regulations Athletic Scholarships Renewal Summer School Non-Renewal Reduction or Cancellation During Period of Award NCAA Special Assistance/ Opportunity Fund Employment Earnings-All Sports Chapter 6 - Grievance Policy Chapter 7 - Academics Academic Responsibilities of a Seton Hall Student-Athlete Academic Information Missed Class Policy Life Skills Exit Interviews Chapter 8 - Equipment Room Lockers Issue of Equipment Practice Clothes Towels Uniforms Unreturned Equipment Laundry

3 Chapter 9- Seton Hall University Sports Medicine I. Mission Statement II. Sports Medicine Personnel III. General Policy: Injury/Illness IV. Medical Eligibility for Athletic Participation V. Authorization for Medical Services VI. Treatment and Rehabilitation VII. Insurance Policy VIII. Athletic Training Room Rules IX. Staff Event Coverage Strength and Conditioning Weight Room Policy Training Schedules Strength and Conditioning Rules Chapter 10 - NCAA Drug Testing Program Purpose Ineligibility for Use of Banned Drugs Duration of Ineligibility Breach of NCAA Drug-Testing Program Protocol Transfers Testing Positive on Second Occasion Non-NCAA Athletics Organization s Positive Drug Test List of NCAA Banned Drugs Seton Hall Athletics Department Testing Chapter 11 - Student-Athlete Advisory Committee Chapter 12 - Athletics Department Directory Chapter 13 - For Your Information Family Educational Rights and Privacy Act of Policy Against Racial and Ethnic Discrimination Policy Against Sexual Harassment Chapter 14 - Directions General Directions and Athletic Department Phone Numbers to Big East Conference Schools

4 Dear Student-Athlete: Thank you for taking the time to carefully read the Seton Hall University Student-Athlete Handbook, a document that should prove to be a valuable aid as you take advantage of the world of opportunities and face the many challenges that accompany being a Division I student-athlete. The Seton Hall University Athletics Department is committed to helping you reach your maximum potential, as an individual, student and athlete. Our primary goal is to support you in all facets of your development and to, one day, watch you stand among the multitude of Seton Hall alumni that are proud to have worn the blue and white. Again, this handbook is designed as a tool for your use. I invite and encourage you to utilize the many services that Seton Hall Athletics and Seton Hall University offer. My staff and I are looking forward to working with you and helping you to achieve excellence. We wish you nothing but health, happiness and success throughout this academic year and beyond. Go Pirates! Sincerely, Patrick G. Lyons, Director of Athletics It is a privilege to be A STUDENT-ATHLETE AT SETON HALL UNIVERSITY It is a privilege to be a student-athlete at Seton Hall University, not a right. The rules and regulations of the Department and University must be respected at all times to earn the privilege to represent Seton Hall University and our athletic teams. All University and NCAA regulations will be followed to the highest degree. Chapter 1 INTRODUCTION Purpose of Manual In order to be eligible to represent Seton Hall in intercollegiate athletics, you must adhere to all University, Athletics Department, Big East and NCAA rules and regulations. Therefore, this handbook has been designed to assist you in your role as an Seton Hall student-athlete. It is our expectation that you will take accountability for your actions, show good sportsmanship, and strive to maintain the highest level of honesty and character while you represent Seton Hall University, as a student and an athlete. As a student at Seton Hall, you must abide by all rules and regulations set forth in the Seton Hall Student Handbook, in addition to adhering to the rules and regulations set forth in this Student-Athlete Handbook. Any student-athlete found in violation of the rules and regulations may be subject to disciplinary action. * Please note: The Seton Hall Athletics Department reserves the right to alter and/or change the contents, policies, or procedures of the following handbook at its discretion at any time. 4

5 SETON HALL ATHLETICS DEPARTMENT MISSION STATEMENT The mission of the Department of Athletics and Recreational Services is to ensure that the intercollegiate athletics and recreational programs represent and reflect the missions and goals of the University. By providing quality opportunities and programs that reflect high academic, moral and athletic standards, Seton Hall University enables all student-athletes to maximize their personal potential. The Department is committed to ethnic, racial, cultural and gender diversity along with attention to inclusion of the physically challenged. By providing challenging recreation opportunities and quality facilities for all members of the Seton Hall community, Athletics and Recreational Services seeks to create a sense of community spirit and pride among all constituents; students, faculty, staff, and administrators and alumni. The Department believes in providing community experiences and opportunities for the development of leadership and personal life skills and career growth. The purpose of the Department of Athletics and Recreational Services is: A) To have Seton Hall represented by men and women whose conduct reflects credit upon the university, and who are bona fide students making normal progress in degree programs with appropriate academic counseling, advisement and support; B) To encourage scholarship, sportsmanship, fair play and a sense of responsibility among all athletes, student, faculty, Athletic Department staff and spectators at athletic events; C) To field disciplined and competitive athletes and teams that are recruited, coached and supported by skilled people dedicated to the observance of the spirit; as well as the letter, of all applicable rules; D) To schedule athletic competitions appropriate to the skills of the participants; E) To have the University s Athletic Department recognized as a leader among ethical, non-discriminatory, and well-managed departments committed to excellence; F) To provide appropriate health and medical support for all intercollegiate athletes; G) To update and maintain intercollegiate athletics befitting a major university and to accommodate the athletic, fitness and recreational needs of a diverse university community; H) To operate a fiscally responsible department of the University, which adds to the University s overall success with minimal financial impact. Athletic Programs at Seton Hall University Men s Sports: Women s Sports: Baseball Basketball Basketball Cross Country Cross Country Golf Golf Soccer Soccer Softball Swimming & Diving Swimming & Diving Tennis Volleyball 5

6 CHAPTER 2 - CONDUCT Administrators, coaches and staff code of conduct Seton Hall University is a major Catholic university that focuses on the academic and ethical development of a diverse student population. The Department of Athletics and Recreational Services supports the University mission by providing programs that reflect the highest academic, moral, ethical and athletic standards. It is imperative that departmental personnel conduct themselves in a manner consistent with the University mission and the requirements to which they are subject. Therefore, we (I) commit to the following set of responsibilities: We are committed to the student-athlete s growth and development We are committed to respect for each individual We are committed to acting with honesty and integrity We are committed to upholding the rules and regulations to which we are subject We are committed to enhancing the University s image Student-Athlete Code of Conduct Seton Hall University s Student-Athlete Code of Conduct is intended to clarify areas of particular importance to student-athletes. More specifically, it is intended to clarify the obligations and responsibilities of student-athletes. This Code of Conduct refers to existing documents of the University including the Seton Hall University Student Handbook and the University Undergraduate Bulletin. You must become familiar with these documents. Appropriate athletic and academic officials will discuss these documents and the Code of Conduct with you. If you are uncertain about any aspect of the Code of Conduct or other related University policies, consult with the Faculty Athletics Representative, the Director of Athletics, your sport administrator, or the Senior Associate Athletic Director for Programs and Administration. CODE OF CONDUCT I. Your obligation as a student: Your general obligation as a student is to make satisfactory progress toward a degree and graduate from the University. As an academic institution, Seton Hall University exists to create and disseminate knowledge for the better of humanity. Consistent with this goal, your primary aim as a student should be to use your talents to obtain an education and earn a degree. While time commitments are demanding during your athletic season, you should never lose sight of the goal of completing requirements for a degree. When you graduate from Seton Hall we want you to pursue a satisfying career. In order to carry out your general obligation as a student you must: 1. Maintain academic eligibility You must remain in good academic standing in order to participate in intercollegiate athletics. Staying academically eligible requires that you take a minimum of 12 credits per semester, complete 24 credits per year and maintain progress towards your degree, be in good academic standing (not on academic probation), and before you begin your third year of college, declare a major which will lead to a bachelor s degree. 2. Attend Class There is a direct correlation between classroom attendance and academic success. The Faculty Athletics Representative and the Office of Academic Support Services for Student-Athletes require regular class attendance. They conduct class attendance checks on a regular basis. 3. Inform professors of expected absences due to official athletic events. Professors are usually more than willing to assist you in resolving a conflict when advance notice is given. Remember that you are responsible for completing any work missed during your absence as soon as possible. 6

7 4. Follow the directives of the Faculty Athletics Representative and the Academic Support Services for Student-Athletes. The Office of Academic Support Services for Student-Athletes maintains and directs study hall for students on academic probation and those experiencing academic difficulties. 5. Academic Integrity Any form of academic dishonesty whether by act or omission, including but not limited to cheating, plagiarism and knowingly furnishing false information to the university is prohibited. Academic dishonesty will result in university & NCAA sanctions. II. Your obligation as an athlete: Your general obligation as an athlete is to represent responsibly and with integrity the people, values and traditions associated with Seton Hall University. The athletic program is a highly visible component of the University. As a student-athlete, your attitudes, actions, and statements are constantly in the public eye and reflect directly on the University. Because of the public visibility of the athletic program, you have a special responsibility in representing the University. As an athlete, you are responsible for obeying the rules and regulations of the department of athletics, which includes those of the NCAA. In order to carry out your general obligation as an athlete, you must: 1. Display good sportsmanship. You are expected to conform to established guidelines of proper conduct in intercollegiate competition, both on and off the playing field. Proper conduct includes showing respect towards all that are in attendance at an athletic event: officials, coaches, athletes, opponents, spectators and the media. Improper conduct includes inappropriate behavior in language, gesture, or action which demeans, physically intimidates or endangers others. 2. Know and follow NCAA guidelines and regulations. These rules include knowing what constitutes permissible awards, benefits, and expenses, as well as rules regarding complimentary tickets, hosting a prospective student-athlete, employment, maintaining amateur athletic status, gambling, bribery and dealing with sports agents, alumni, or other supporters of the University athletic programs. Violations of these rules could result in a loss of your eligibility as well as your scholarship. 3. Protect your health. In addition to fulfilling the stringent training requirements of your sport, you must exercise special care to avoid the use of non-therapeutic drugs as well as the excessive consumption of intoxicating beverages. Evidence of these behaviors could lead to dismissal from your team. The Department of Athletics maintains a program of alcohol and drug education. The Department upholds and enforces NCAA regulations regarding substance abuse. If your doctor prescribes a drug that appears on the NCAA prohibited list, you should immediately notify the Director of Sports Medicine. 4. Obey team rules and policies. Your coaches have established rules and policies for guiding your success as a member of an athletic team. You are expected to follow their guidance and develop the ability to work well with others on your team. 7

8 III. Your obligations as a community member: Your general obligation as a community member is to respect and obey the policies, rules and laws of that community. Your obligations extend beyond the classroom and the athletic field. Like other students at Seton Hall University, you are a member of several communities. You are a member of the University community, perhaps the residential community, and the local, state and national communities. Each of these communities expects its members to exhibit respectful and lawful behavior. As a member of these communities, you have no special rights or privileges that exempt you from penalty if you violate their policies, rules and laws. In order to carry out your general obligation as a member of these communities, you must: 1. Know and follow the rights and responsibilities in the Seton Hall University Student Handbook. These rights and responsibilities apply to all Seton Hall University students. (The handbook is available on line at 2. Obey residence hall policies and regulations. If you are a member of the University residential community, you are expected to comply with the policies and regulations governing students who live in the residence halls. 3. Obey all federal, state and city laws. Any Seton Hall University student who violates the law may incur penalties imposed by civil authorities, the athletic department and the University s Judicial System regardless of where the offense occurs. IV. enforcement The Student-Athlete Code of Conduct is enforced by various officials at the University under whose jurisdiction the different parts of the Code of Conduct apply. These officials include the Director of Athletics, your sport administrator, the Faculty Athletics Representative, your coaches, the Department of Athletics, the Executive Vice President of Administration, the Provost, the Faculty and other authorities of the University. Like any student, you are expected to obey the policies and regulations of Seton Hall University. You are liable to penalties for failure to uphold these rules. The University has a right to impose penalties separate from those that might be imposed by a court of law. Penalties may include, but are not limited to one or all of the following: Reprimand Suspension of those privileges typically afforded student-athletes Suspension from practice Suspension from competition Community service Loss of eligibility for season and post-season Dismissal from team Loss of grant-in-aid Expulsion from the University You have the right to appeal any penalty imposed upon you. It is your responsibility to follow the appeal procedures as described for the particular policy. V. Commitment to Seton Hall University As outlined above, you are expected to adhere to the policies of the Athletic Department as well as the University. 8

9 Department policies on conduct SPORTSMANSHIP Student-Athletes are representatives of Seton Hall University and its athletics program. It is imperative that they present an image of the institution, their program, and the athletics department, which signifies dignity, integrity, and discipline. Every student-athlete is expected to exhibit sportsmanlike conduct at all times as a representative of the team, the coaches, the Athletics Department, Seton Hall University and the Big East Conference. The following list includes acts of poor sportsmanship that will not be tolerated. Please note that this is by no means an inclusive list of all forms of un-sportsmanlike conduct. Physical or verbal abuse of officials, opponents, spectators, coaches or the media Throwing objects at or onto the playing surface or at the spectators Use of inciting or taunting gestures designed to elicit negative reactions from opposing players, spectators or officials Using profane, vulgar language (trash talking) or gestures to opposing players, spectators or officials Fighting with opponents Making negative public statements, which demean a team member, a coach, an opponent or another institution Inappropriate celebrations which are disrespectful towards opponents Violations of the sportsmanship rules may result in sanctions imposed by your coach, the Director of Athletics or the University. ALCOHOL POLICY ABRIDGED VERSION The Seton Hall University Department of Athletics does not promote or condone the use of alcohol by student-athletes. Any violation of this policy will result in the notification of the Committee on Substance Abuse, (which consists of the Director of Athletics, Sport Administrator, Faculty Athletic Representative, and Coordinator of Substance Abuse) the Head Coach, Team Athletic Trainer, and Parent /Guardian (when the student-athlete has granted permission) and if deemed necessary, the Director Counseling Services and the Strength/Conditioning staff. The university recognizes the student-athlete s right to privacy and in the instance of a violation it will not be discussed with anyone outside of the aforementioned parties. Items listed below constitute general violations of the alcohol policy: Student-athletes under the age of 21 are prohibited from the purchase, consumption, and transportation of alcohol at all times. A student-athlete who consumes alcohol will be held accountable for any alcohol-related incident in which he or she is involved. In such cases, the student-athlete is subject to university, athletic department and/or team disciplinary action whether or not there are legal implications. If a student-athlete is involved in an alcohol related incident involving no legal consequences, the sport administrator supervising that program will determine if the circumstances warrant counseling intervention and/or suspension of the student from practice and competition. Alcohol is not to be purchased or consumed by a student-athlete, student athletic trainer, or student manager while representing Seton Hall University on the road. 9

10 For any violation of the alcohol policy, the University, through the authority of the Committee on Substance Abuse, reserves the right to require continued alcohol education and counseling services. Any student-athlete who violates the alcohol policy is subject to sanctions which could include any or all of the following: Suspension from practice and/or competition (up to10% of regularly scheduled competitions) Loss of eligibility for the season and post-season Dismissal from the team Loss of grant-in-aid Expulsion from the University Reprimand Suspension of those privileges typically afforded student-athletes (i.e. athletic training room and weight room) Community service ALL OF THESE VIOLATIONS ARE CUMULATIVE THROUGHOUT THE STUDENT- ATHLETE S CAREER AT SETON HALL UNIVERSITY. A student-athlete found in violation of the alcohol policy may appeal the sanctions imposed within seventy-two hours of the violation. The request for appeal must be put in writing to the Director of Athletics and must include the reason(s) for the appeal. Upon receipt of the request, the Director of Athletics, Sport Administrator, and Coordinator of Substance Abuse will decide on the appropriate measures. PLEASE REFER TO THE SETON HALL ATHLETIC WEBSITE FOR A MORE EXTENSIVE VERSION OF OUR ALCOHOL POLICY. DRUG POLICY At no time is the use of recreational or performance enhancing drugs permissible. Any studentathlete found using or abusing drugs will be subject to disciplinary actions set forth by the Seton Hall Athletics Department and the Seton Hall University Code of Conduct, in addition to the penalties imposed by the NCAA Drug Testing program. PLEASE REFER TO THE SETON HALL ATHLETIC WEBSITE FOR A MORE EXTENSIVE VERSION OF OUR DRUG POLICY. TOBACCO POLICY As per NCAA rules, the use of tobacco products is prohibited by all game personnel (i.e. student-athletes, coaches, athletic trainers, managers, etc.) in all sports during practice and competition. Therefore, the Seton Hall University Athletics Department strictly prohibits the use of tobacco products at any athletic team related function, home or away, in the Prudential Center, or any other athletic facility. HAZING POLICY Hazing is defined as any action or situation that recklessly or intentionally endangers the mental or physical health or safety of another person for the purpose of initiation, admission into, membership, advancement or continued good standing in any group or organization including an athletics program. In addition, any requirement by a team member that compels another team member or prospect to participate in any activity that is against University policy or New Jersey State Law is defined as hazing. Hazing is STRICTLY PROHIBITED and athletic programs and/or student-athletes found guilty of participating in such acts will be subject to disciplinary action through the Athletics Department. Sanctions or disciplinary actions may include but are not limited to: suspension from competition and practice, dismissal from the team, and scholarship revocation. All final hazing sanctions will be reviewed by the Director of Athletics and the legal counsel when warranted. 10

11 Hazing behaviors include, but are not limited to, the following: Forcing or requiring an individual to consume anything against his/her will (including but not limited to alcohol, food, other substances); Engaging in activities that compel an individual or group to remain at a certain place, or transporting anyone anywhere without their knowledge or consent (e.g. road trips, kidnapping, etc.); Creating excessive fatigue or distress through the deprivation of privacy, sufficient sleep, or decent and edible meals; Participating in morally degrading or humiliating games and activities; Participating in or creating situations that can lead to physical harm or emotional strain, such as causing a member or non-member to be the object of malicious amusement or ridicule; Using brutality or force; Forcing or requiring an individual to dress in his/her uniform, undergarments, or inappropriate clothing and parade in front of another individual or group; Forcing or requiring an individual to get a particular haircut (e.g., buzz cut). Any of these activities, if a condition either directly or indirectly, of membership, advancement, or good standing in a University-recognized organization, shall be presumed to be a forced activity, with the willingness of an individual to participate in such activity notwithstanding. Therefore, do not assume that by telling the individual that they ARE NOT required to participate mitigates the activity and culpability of the perpetrator. *Please note: The Hazing Policy includes all areas of a student-athlete s activities. If you are a member of any other organization (e.g. fraternity), participation in hazing activities for that group will be deemed a violation of the athletics department s hazing policy. INTRAMURALS POLICY The following rules and regulations were created in an effort to ensure the safety of all teams and participants while establishing equal opportunities for participation. All varsity athletes must be identified as such on their intramural roster by the team captain. Varsity athletes may not participate in any intramural activities while in season. All varsity athletes must have written permission from their head coach before participating in any intramural activities. Fifth-year, ex-varsity athletes are eligible to participate in sports in which they were varsity members, however, only one such athlete is allowed on each team. These players are not permitted participation in the same academic year as their varsity eligibility. Professional athletes are not allowed to play in the sports in which they received payment. Team captains are responsible for enforcing the eligibility requirements, and are required to inform the Director of Recreational Services of players who do not meet these requirements. Any student-athlete who does not abide by the following policy will be referred to the Coordinator of Recreation & Intramurals for further disciplinary action. Team Travel Student-athletes are representatives of Seton Hall and its athletics program. Therefore, when traveling, all student-athletes are expected to conduct themselves with dignity and the highest ethical, moral and behavioral standards. Every head coach is responsible for communicating the team rules with all team members. Specific requirements for dress code, individual conduct, curfews and free time activities are some of the topics that will be addressed. Each head coach will let you know if he/she requires a specific dress code. In general, however, you should always exercise good judgment concerning the appropriateness of your attire, taking into consideration the location or function you are attending. 11

12 HOUSING All student-athletes living in the residence halls must adhere to the policies and procedures of the Department of Housing and Residence Life. The Seton Hall University Student Handbook contains all the necessary rules and regulations about residence life. Returning scholarship student-athletes must follow the procedure available to all students for Housing Assignment Selection Process. No special procedure is made available to student-athletes. The Department of Athletics has no jurisdiction in the assignment process or any other Residence Hall rules and regulations. Therefore, if you are inquiring about moving off-campus for the following academic year and athletics covers ANY portion of your housing charges, you are expected to secure your on-campus housing assignment to ensure you have adequate housing in case you are denied off-campus housing. If you are banned from on-campus housing due to a disciplinary issue and athletics normally covers your housing charges, you may jeopardize receiving the housing portion of your scholarship. This would be a direct violation of the Student-Athlete Code of Conduct. Unless approved, neither the room nor the board portion of an athletic scholarship can be applied towards off-campus housing or meals. Exception: Scholarship Juniors, Seniors and 5th year students may apply for off-campus housing privileges. Written requests are due to your sport administrator and coach by March 1st of each year. It is expected that on-campus housing is secure by each student-athlete, while off-campus requests are pending. If approved for off-campus housing you must take a minimum meal plan. You must re-apply each year. MEALS/FOOD SERVICE: Seton Hall University utilizes a meal plan system, which is a combination of a set number of meals per week from the Pirate Dining Room plus Pirate Dollars to be used to purchase food from the Galleon Food Court, Pirate s Cove or Pirate Dining Room. Meal plans are mandatory for all resident students. Please be advised, if you are on an athletic grant which includes meals (board), once you exceeded your weekly meal allocation and/or your declining balance of Pirate Dollars has been utilized for the semester, additional points or meals cannot be allocated by the Department of Athletics. Student-athletes are responsible for their balances at all times. NCAA rules prohibit the athletic department from providing housing and meals during intercession and breaks unless a student-athlete is enrolled in class and/or participating in countable athletically-related activity (i.e., you are on campus for officially scheduled competitions). GAMBLING & BRIBERY Participation in gambling or bribery, even in the most minor fashion, will jeopardize your athletics career. Involvement in these types of activities may have severe results, not only for the individual, but for the entire Seton Hall University athletics program. Gambling and bribery behaviors include, but are not limited to, the following: Providing information to any individuals (including students and non-students) involved in organized gambling activities concerning intercollegiate athletic competitions. Such information might include the mental attitude of a team or certain members of a team, the physical condition of certain individuals on a team, etc. Asking if someone wants to bet on any intercollegiate or professional team with anyone. Accepting a bet by anyone or any team representing Seton Hall or any other intercollegiate of professional team. Participating in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling. Intentionally altering the results of an athletic contest in which you are participating in exchange for money or gifts. Involvement in any online pools such as those on Facebook or ESPN.com 12

13 Engaging in any of these activities is a violation of both NCAA and state regulations and will result in automatic and indefinite suspension from participation in any intercollegiate athletic activity. Any knowledge of a student-athlete s involvement in any of the above activities should be reported immediately to the Associate Athletics Director for Compliance. INTERNET/WEBSITE POSTINGS Student-athletes are representatives of Seton Hall University and its athletics program. When utilizing the internet, all student-athletes are expected to conduct themselves with dignity and the highest ethical, moral and behavioral standards. Therefore, student-athletes are expected not to use inappropriate or demeaning material when posting on public/private websites (ex. myspace.com, facebook.com, twitter.com). Seton Hall University s Department of Athletics recognizes and supports its student-athlete s rights to freedom of speech, expression, and association, including the use of social networks. Understand however that freedom of speech is not unlimited, and social network sites are not private. Student-Athletes who post inappropriate or demeaning material may be disciplined by the head coach, sport administrator and/or Director of Athletics. Although Seton Hall University s Department of Athletics does not prohibit student-athlete involvement with internet based social networking communities, we reserve the right to take action against any currently enrolled student-athlete engaged in behavior that violates the law, NCAA, Seton Hall University, or individual team rules. The Department of Athletics also reserves the right of its staff members, including but not limited to coaches and/or administrators, to review and monitor student-athlete s personal social networking sites and postings. Although this policy embodies the Athletic Department s position on this matter, the coaching staff of your respective sport has the ability to provide a stricter stance regarding your involvement in social networking sites. Any violation or evidence of a violation of this policy could result in action up to and including termination from participation in intercollegiate athletics at Seton Hall University. If you participate on a social networking site, you must keep the following guidance in mind: You should immediately review all of your involvement with social networking sites in order to ensure your participation and postings are consistent with University, Athletic Department, and team rules. Limit how much and what kind of identifying information you post. Add or invite only people you know personally to view your content. You may not post any recruiting information on any social networking site (facebook, myspace, twitter, etc.) including your own pages, those of friends, or recruits. Use the privacy and security settings available on these sites. What you post may affect your future. These rules are important because: Potential employers and internship supervisors use social network sites to screen candidates. Many graduate programs and scholarship committees now search these sites to screen applicants. Recruits and parents/legal guardians have been known to check profiles of current members of the team prior to making a decision about choosing a college or team. This policy may be amended from time to time within the discretion of the University. Amendments will be distributed to all student-athletes in advance of their implementation. No amendment will be applied retroactively if the application will adversely affect a studentathlete s right to prior notice. 13

14 CHAPTER 3 office of athletic communications The Office of Athletics Communications coordinates all player interviews involving print and electronic media. This office is your primary contact concerning the media. The Seton Hall University intercollegiate athletic program, its student-athletes, coaches, and teams, generate a high level of public interest and media attention. The Seton Hall Department of Athletics is well aware that its image affects the reputation and perception of the entire University. Seton Hall s student-athletes are typically excellent spokespeople for what the University represents. Dealing with the media is both an opportunity and responsibility. Dealing with the media can be a valuable learning experience which helps develop communication skills and techniques that will not only be helpful as student-athletes, but also in future professional, business and athletic careers. The Office of Athletics Communications offers assistance to the news media in covering the Seton Hall intercollegiate athletics program (website statistics, media guides, biographical and background information, photographs, etc). The staff makes every effort to work in cooperation with local, regional and national media. Seton Hall student-athletes should adhere to the following guidelines when dealing with the media: 1. Media are not permitted to call Seton Hall student-athletes in their residence halls/apartments for interviews. The Office of Athletics Communications has a strict policy of not releasing a student-athlete s telephone number to anyone and recommends that student-athletes do not release their phone numbers to reporters for any reason (follow-up calls, etc.). If a member of the media calls you in your residence hall/apartment, advise them to contact the Office of Athletics Communications. Just politely explain that it is the University s policy. 2. Any media representative desiring to interview a Seton Hall student-athlete (either by telephone or in-person) must call the Office of Athletics Communications to arrange this. A convenient date and time for both the student-athlete and media member will be set to conduct an interview. While the interaction between Seton Hall s student-athletes is important to the University, student-athletes will never be asked to postpone schoolwork or miss a class or practice to conduct an interview. 3. Please be on time for scheduled interviews. In most cases, interviews are conducted in the Athletics Communications office (both in person and telephone interviews). If a conflict arises, please inform one of the Athletics Communications representatives so necessary action can take place. 4. If a post-game interview is requested, every effort will be made to provide a cooling-off period following the contest before the student-athlete speaks to any media representatives. 5. Remember, as a student-athlete, you are always on. You are, in a sense, a public person and always representing your team and the university. The following are suggested guidelines for student-athletes when speaking with the media: 1. Be courteous and polite with the media. Don t view the media as adversaries. Once the interview begins, just be yourself. 2. When time allows, take a moment to organize your thoughts before a scheduled interview. Also, be aware that sometimes a comment that seems innocent when it is verbalized looks different when it appears in print. 3. Do not speak off the record. A general rule of thumb is there is no such thing as off the record. If you don t want to see something in print, don t say it... remember, a reporter s obligation is to report the news. 4. During an interview, try to avoid any criticism. If you have concerns/criticisms, share them with your teammates or your coach, not with the public. Don t blame officials after a tough loss (remember -- you ll probably see those officials later on during the season). 5. If you don t understand the reporter s questions, ask him/her to repeat or clarify it. 14

15 6. If you feel uncomfortable with a question, you are not obligated to respond. Just say, I d rather not discuss this subject or I m not familiar enough with that topic. Try to avoid saying, no comment. Answering no comment will just raise suspicions, even if they are unwarranted. 7. If you feel uncomfortable with the entire interview, politely end it and consult with an Athletics Communications representative. 8. You have rights as the person being interviewed. Don t be afraid to set ground rules with the person conducting the interview. If you only have 10 minutes for the interview, be certain to tell the Athletics Communications representative who set up the session that you are limited by time. Also, you can start off the interview by saying, I only have 10 minutes before I have to get to my next class. 9. Don t forget the difference between print vs. electronic media. A 10-minute interview that will be used for a newspaper piece is much different than a 30-second sound bite that will be used for radio or television. Pause and collect your thoughts before speaking in front of the camera or into a microphone. 10. Remember that your appearance is important. If you look good during an interview, you ll probably sound good. 11. Say it with snap shots. A short complete response allows reporters to easily edit the interview without distorting the answer. 12. If you are pleased with the result of the interview, let the reporter know. You can send him/ her a note, or say hello the next time you meet. 15

16 CHAPTER 4 - NCAA RULES AND REGULATIONS Commitment to Compliance The compliance program for student-athletes exists to facilitate and ensure compliance with Seton Hall University, Big East and NCAA regulations. Guidelines established by these governing bodies provide a framework for fair competition, good sportsmanship and responsible behavior. Seton Hall University has a strong commitment to rules compliance. In that regard, you are asked to assist Seton Hall in ensuring compliance. Specifically, you are requested to: Provide complete and accurate information regarding all eligibility matters. Report any possible violations you become aware of to your head coach, Associate Athletic Director for Compliance, Sport Administrator, Faculty Athletic Representative or the Director of Athletics. When you are unsure of how governing legislation might apply to a particular situation, please ask your coach or the Associate Athletic Director for Compliance or Sport Administrator for clarification before taking any action that might jeopardize your eligibility. Compliance/Eligibility Meeting Before the first day of practice each year, a compliance and eligibility meeting is held. Prior to any athletic activity taking place, you will be requested to complete and sign eligibility forms, which include, but are not limited to, the following: Student-Athlete Eligibility Statement NCAA Student-Athlete Statement Buckley Amendment Consent NCAA Drug Testing Consent Seton Hall Athletics Conduct Policy Additionally, at the end of spring semester, each team will meet with the compliance office to discuss summer eligibility issues and summer drug testing policies. Playing and Practice Season Guidelines and Restrictions NCAA regulations identify the academic year in two distinct segments; in-season and out of season. At the beginning of each academic year, each coach must identify the days during the academic year that will consist of the in-season period of time for his/her respective sport. During the in-season, a student-athlete is limited to practicing 20 hours per week. This includes all team practice, viewing of game film, weight lifting and any other required team meeting. In addition to the hour limitations, a student-athlete is required to have one day off per week during the in-season portion of time and each day s practice total shall not exceed four hours. Please note that competition and all associated activities on the day of competition count as 3 hours of athletically related activity, regardless of the actual duration of these activities. (Golf practice rounds may exceed four hours; however, the weekly limit of 20 hours is still in effect) During the out of season period of time, a student-athlete can engage in only 8 hours per week of mandated athletically related activity. In all sports, only 2 hours of the 8 may be utilized for individual skill instruction with a member of the coaching staff. The students must work in groups of four from the first day of school until September 15th and then from April 15th until seven days before the start of final exams. In between those dates, there is no limit to the number of student-athletes participating in skill instruction. Additionally, during this specified period of time, student-athletes must have 2 days off per week. Outside Competition Sports other than Basketball: A student-athlete in any sport other than basketball who participates during the academic year as a member of any outside team in any non-collegiate, amateur competition becomes ineligible for intercollegiate competition in that sport for the remainder of the year and for the next academic year. 16

17 Exceptions: A student-athlete may compete outside of the institution s declared playing and practice season as a member of an outside team in any non-collegiate amateur competition during any official vacation period published in the institution s catalog. In the following sports, an outside team may not include more than the following number of student-athletes from the same institution: * Baseball 4 * Soccer 5 * Softball 4 * Volleyball 2 In Soccer and Volleyball, a student-athlete may compete outside of the institution s declared playing and practice season as a member of an outside team in any non-collegiate amateur competition provided: Such participation occurs no earlier than May 1st The number of student-athletes from any one institution does not exceed the limits set forth above No class time is missed for practice and/or competition In Volleyball, all practice and competition is confined to doubles tournaments in outdoor volleyball, either on sand or grass. *Please note: Any student-athlete who wishes to compete on an outside team, must receive the prior written approval from the Director of Athletics, in order to ensure compliance with the NCAA rules and regulations. Basketball: A student-athlete in the sport of basketball, who participates in any organized basketball competition, except while representing the institution in intercollegiate competition in accordance with the declared playing and practice season, becomes ineligible for any further intercollegiate competition in the sport of basketball. Exceptions: An outside team may not include more than the following number of student-athletes from the same institution: * Basketball 2 Summer League - A student-athlete may compete during the period between June 15th and August 31st or the institution s opening day of classes whichever comes earlier, on a team in a league approved by the Management Council, provided the student-athlete has received written permission from the institution s athletics director (or the director s official representative) prior to participation in the league. If the student-athlete is transferring and has been officially accepted for enrollment in a second institution, and if the previous institution certifies that the student has withdrawn and does not intend to return to that institution for the next term, this written permission is to be obtained from the member institution to which the student-athlete is transferring. Under such circumstances, the student-athlete does not count on the summer-league roster as a representative of either institution. Puerto Rico Superior Basketball League - A student-athlete who is a resident of Puerto Rico may participate in the Superior Basketball League of Puerto Rico. United States vs. U.S. National Teams - A student-athlete may participate in the United States against U.S. national teams. Outside-Team Tours - A student-athlete may participate in an outside team summer foreign basketball tour. Pre-Draft Basketball Camp - A student-athlete using the draft exception set forth in Bylaw may participate in a pre-draft camp sponsored by a professional sports organization (during the summer or academic year), provided the student-athlete has received written permission from the institution s director of athletics. 17

18 Amateurism It is important to note that in order to remain athletically eligible, you must not endanger your amateur status by engaging in prohibited activities which include, but are not limited to, the following: Take pay or the promise of pay, in any form of cash, prizes, gifts, or travel, for participating or competing in your sport; Agree orally or in writing to compete in professional athletics in your sport; Play on any professional athletics team as defined by the NCAA; Use your athletic skill for payment; Have your athletically related financial aid determined by anyone other than Seton Hall University; Agree to have your picture or name used to promote a commercial product or service; Agree to be represented by an agent to market your athletics ability or reputation; Accept such things as gifts, meals, loans of cars, or money from athletics interest groups or people within the Seton Hall Athletics Department; Receive any benefit that is not available to other students at Seton Hall University. Agents You will become automatically ineligible for participation under NCAA regulations by entering into a verbal or written agreement with an agent for representation in further professional sports negotiations prior to the completion of intercollegiate athletic eligibility. Furthermore, you will become automatically ineligible by accepting money, transportation or other benefits from any person who wishes to represent you in the marketing of your athletic ability. This prohibition against receipt of benefits includes relatives and friends as well. Securing advice from a lawyer concerning a professional sports contract is permissible, but the lawyer may not represent you in negotiations for such a contract. A lawyer may not be present during discussions of a contract offer with a professional organization or sports organization on your behalf. A lawyer s presence during such discussions is considered representation by an agent. Extra Benefits The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the University s athletics interests to provide student-athletes, their relatives or friends a benefit not expressively authorized by NCAA rules. As a student-athlete you gain a significant measure of visibility from your participation in intercollegiate athletics. As a result, you may be offered benefits by virtue of your athletic involvement which would not generally be provided to other Seton Hall students. During your enrollment at Seton Hall University, you may befriend individuals or families in the community who might wish to provide you with a more home-like atmosphere. Please be aware that your becoming friends with a representative, athletic booster, and/or employee of Seton Hall does not change their status as far as the NCAA rules are concerned. You are not allowed to receive any type of material item that is not provided to the general student body. By accepting a benefit that is not permissible, you may jeopardize your eligibility. Examples of non-permissible extra benefits include, but are not limited to, the following: Cash or cash equivalent for athletic participation; Complimentary admission to a professional sports event; Use of Athletics Department copy machines, fax machines, telephones and computers unless required for academic course work; Free or reduced cost lodging, transportation or meals; Use of an automobile or free or reduced costs of automotive equipment or repairs. 18

19 Hosting a Recruit/ Official visit regulations You are considered an ambassador of the Seton Hall Athletics Department when acting as a student-athlete host to a prospective student-athlete visiting Seton Hall University. Before you can host a recruit the Office of Athletic Compliance will review the Official Visit Guidelines with you. It is permissible to be provided with $40 per day for which you host a prospect. This money is to be used for entertainment and meals for you and your recruit only. You need to supply receipts for the allotment and return any unused portion of the $40. In complying with NCAA regulations you cannot buy t-shirts, hats, or other souvenirs for a recruit. In addition you are not allowed to go beyond a 30-mile radius of the campus. All student-athlete hosts must use good judgment to ensure that neither you nor the prospect violates the Seton Hall Official Visit Code of Conduct, or puts the prospect or yourself in a dangerous or uncomfortable situation. COMPLIMENTARY ADMISSIONS/TICKET DISTRIBUTION Complimentary admission procedures for student-athletes are coordinated by both Compliance and Ticket Office to insure compliance with NCAA, BIG EAST and SHU rules. Pass List Procedures The Compliance and Ticket Offices have developed procedures for each sport to insure that complimentary admissions are issued in accordance with NCAA and BIG EAST rules and regulations. Within these directives, hard tickets are never issued to student-athletes or their guests. Instead, all complimentary admissions are granted via a pass list upon presentation of approved photo identification. The following steps must be taken to insure compliance requirements are met: 1. Prior to each sport s season, the Compliance Office will forward a typed list of players eligible to receive complimentary admissions to the ticket office. The list will include the current status of each student-athlete. 2. Student-athletes should notify the ticket office that they plan on attending a specific game. This notification must be made no earlier than one week prior to the contest and no later than one day before the game (example: To attend a game on Wednesday, student-athletes must notify the ticket office no earlier than the previous Wednesday and no later than the Tuesday before the game). 3. The ticket office will have one ticket waiting for the student-athlete at the designated will call window 90 minutes before the start of the game. Student-athletes must present a photo ID before receiving the complimentary admission. 4. Any student-athlete who does not notify the ticket office that they are attending a game can still receive a complimentary admission on the day of the contest provided the game is not sold out. Student-athletes should go to the designated will call window no more than 90 minutes before the start of the game. A photo ID must be presented before receiving the ticket. 19

20 Four- Year University Transfer Written Permission to Contact/Recruit Student-Athlete Per NCAA rules, since you are currently enrolled full-time at a four-year University, a University coach (or athletics staff member) from another four-year University may not make contact with you or your parents, directly or indirectly, without first obtaining the written permission from Seton Hall, regardless of who makes the initial contact. If you are interested in transferring to another institution, you must receive permission from your coach to be released, who in turn will notify the compliance office of his/her decision. Seton Hall must respond within seven business days of this request or it will be automatically granted. If the release is granted, all applicable NCAA recruiting rules apply and the compliance office will send notice to your desired institution(s). If the release is not granted, it will be denied in writing and you have the right to request an appeal. The appeal of a denial will go before a committee made up of the Executive Committee of the University Athletic Counsel. The written denial will include the contact information for this appeals process and the date deadlines for such an appeal. In addition, in the event of a denial, the second institution shall not encourage you to transfer, and in Divisions I and II, may not provide you with financial aid until you have attended the second institution for one academic year. If you have any questions about transferring to another institution, immediately contact the Associate Athletic Director for Compliance. Waivers/Exceptions for Student-Athletes Transferring from a Four-Year University to a Division I, II, or III Institution If you are transferring from a four-year University to an NCAA Division I, II, or III institution, you are not eligible for intercollegiate competition until you have fulfilled a residence requirement of one full academic year at the certifying institution; however, if you meet one of the transfer exceptions listed below, you may be immediately eligible for competition and may not have to serve a year of residence. Please contact the certifying institution for additional conference or university regulations that may be applicable. If you are a partial qualifier or non-qualifier and have not served a year of residence at a fouryear University, you cannot use a transfer exception or waiver to be immediately eligible. If you are a partial qualifier or non-qualifier who has served a year of residence or if you are a qualifier, you may be eligible to use one of the following exceptions to the one-year transfer residence requirement: 1) One-Time Transfer Exception. You transfer to the certifying institution from another four-year collegiate institution, and all of the following conditions are met: a) You are a participant in a sport other than baseball & basketball at the school to which you are transferring. b) You have not transferred previously from one four-year institution unless, in the previous transfer, you received a discontinued/ non-sponsored sport exception. c) You are in good academic standing and meet the progress toward degree requirements. You must have been academically eligible had you remained at the institution you are transferring from and you also must be eligible at the certifying institution as a regularly enrolled full-time, degree-seeking student-athlete who was admitted in accordance with the regular, published entrance requirements of the institution. d) If you re transferring from an NCAA or NAIA member institution, your previous institution releases you by certifying in writing that it has no objection to you being granted an exception to the transfer residence requirement. (If your previous University denies your request for the release, the institution shall inform you in writing that you, upon request, will be provided a hearing conducted by an institutional entity or committee outside of the athletics department.) e) If you submit a written request to transfer Seton Hall must respond within seven business days with a decision, or it will be granted by default. 20

21 2) Division I or II Non-Recruited Student Exception. If you transfer to the certifying institution and the following conditions are met: a) You were not recruited by the certifying institution b) You have not received any athletically related financial assistance c) You have neither practiced nor competed in intercollegiate athletics before transferring, except that you may have participated in limited preseason tryouts. 3) Return to Original Institution Without Participation Exception. If you enroll at a second four-year University but do not participate or compete in the involved sport at the second University and return to the original Division I or II institution. 4) Two-Year Nonparticipation Exception. If you transferred to a Division I, II, or III University from another four-year University and, for a consecutive two-year period immediately before the date on which you began participation (practice and/ or competition), you have neither practiced nor competed in the involved sport in intercollegiate competition or in organized non-collegiate amateur competition while enrolled as a full-time student-athlete in a collegiate institution. This two-year period does not include any period before your initial collegiate enrollment. 5) Discontinued/Non-Sponsored Sport Exception. In a particular sport when you transfer at any time to the certifying Division I or II school and participate in the sport on the intercollegiate level after any of the following conditions have occurred: a) Your original four-year University dropped the sport (in which you have practiced or competed at that institution in intercollegiate competition) from its intercollegiate program. b) Your original four-year University reclassified the sport (in which you have practiced or competed at that institution in intercollegiate competition) from Division I to Division III status, and since then you have not competed in that sport on the Division III level. c) Your original four-year University never sponsored the sport on the intercollegiate level while you were in attendance at the university, provided that you never transferred from any other University that offered intercollegiate competition in that particular sport. 6) Military Service/Church Mission Exception. You return from at least 18 months of active service in the armed forces of the United States or on an official church mission. 7) Discontinued Academic Program. Your institution concludes that you changed schools in order to continue a major course of study because your original University discontinued the academic program in your major. 8) Division III Exception. If you wish to transfer to a Division III school, you will be eligible to compete immediately if you have not participated previously in intercollegiate athletics. If you have participated in intercollegiate athletics, you must have been academically and athletically eligible for competition had you remained at that institution. BIG EAST INTRA-CONFERENCE TRANSFER POLICY Student-athletes in the sports of men s basketball, women s basketball and football, are not permitted to transfer (directly or indirectly) from one BIG EAST institution to another BIG EAST institution and participate in any capacity in the sports of men s basketball, women s basketball or football. However, these student-athletes may transfer (directly or indirectly) from one BIG EAST institution to another BIG EAST institution and may participate in sports other than men s basketball, women s basketball or football pursuant to the transfer parameters in the next clause. There are no exceptions or waivers to this rule. Student-athletes in all other sports may transfer (directly or indirectly) from one BIG EAST institution to another BIG EAST institution and participate in any sport other than men s basketball, women s basketball or football, provided that prior to competing for the second Conference institution the student-athlete serves a year in residency at the second Conference institution. During the year in residency [two full semesters or three full quarters (which shall be determined in accordance with NCAA rules associated with transfers)] the student-athlete shall not lose a year of eligibility, and shall be eligible to practice and receive athletically related financial aid. There are no exceptions or waivers to this rule. 21

22 Special Notes 1. A student-athlete who signs a valid National Letter of Intent with a BIG EAST institution is subject to the above-mentioned transfer policy for the sport in which they signed the NLI. 2. A student-athlete who signs a valid National Letter of Intent with a BIG EAST institution, and is subsequently granted a complete release to said NLI or is granted a release by the NLI Steering Committee, is subject to the above-mentioned transfer policy for the sport in which they signed the NLI. 3. A student-athlete who signs a valid National Letter of Intent with a BIG EAST institution that is subsequently declared null and void (as set forth in Section 7 of the NLI), is not subject to the abovementioned transfer policy as long as said student-athlete did not trigger transfer status (as defined by NCAA bylaws) prior to the NLI being declared null and void. 4. As noted in each section, the above-mentioned policy is applicable to all student-athletes who have ever enrolled full-time at a BIG EAST institution (e.g., four-two-four transfers, four-four-four transfers). 5. If a student-athlete is granted an SLR waiver by the NCAA in conjunction with a procedural issue associated with a transfer scenario (e.g., failure to provide a timely appeal hearing), the SLR waiver would override the BIG EAST policy. 6. Institutions are not permitted to enter into separate arrangements that would in any way alter the terms and conditions of the above-stated policy (e.g., allowing a student-athlete to transfer but to not compete against the institution that they transferred from). 7. In all sports except football and men s and women s basketball, non-recruited studentathletes that never received athletically related financial aid are not subject to terms and conditions of the above-stated policy. 8. The BIG EAST Conference intra-conference transfer policy does not apply to: (a) Student-athletes who participate in sports in which the BIG EAST Conference does not designate a champion or sponsor a championship (e.g., men s and women s ice hockey, men s and women s rifle, men s and women s fencing or women s gymnastics). (b) Student-athletes who compete in sports in which the Conference does sponsor a championship, but which a member institution does not participate as a member of the Conference for that sport (e.g., the institution has been granted permission by the Conference for the sport to be federated). 9. This policy was effective as of October 31, 2005 and is not retroactive International Student INFORMATION Office of International Programs Phone: Contact Name: Geri Sabia Dorothy.sabia@shu.edu Fax: Important Reminders: All international students who have entered the US in non-immigrant status are subject to federal regulations that do not affect US citizens and permanent residents. Immigration regulations change frequently with little or no advanced warning. All new students need to check-in with Seton Hall s Office of International Programs within 2 weeks of their arrival to the US. They must bring their passport, I-94 (small white card received at point of entry) and the I-20 (for F-1 students). Transfer students need to check-in with Seton Hall s Office of International Programs within 2 weeks of their arrival and complete their transfer by obtaining signatures on I-20 in order to continue their status. They need a Transfer Recommendation Form filled out by their former institution. Bring passport, I-94, I-20, US home (some have government subside) 22

23 Requirements for International Students 1) F-1 Visa 2) I-20 3) Be enrolled as a full-time student during the academic year a. You are not required to be registered during the summer 4) Valid passport 5) I-94 (white card received at port of entry) 6) Maintain reasonable academic progress b. A student wishing to take a leave of absence (medical or for work) must consult International Office because a change of status could ultimately lead to out-of-status. 2. Out-of-status students must apply for re-admission, show proof of finances, and re-enter the US with a new Visa (I-20 or IAP-66). How to obtain a F-1 Visa Apply for Visa at US Embassy or Consulate in your country Relatively easy to obtain or to change Must be full-time student Necessary documents verification of sufficient funds admission letter or proof of enrollment I-20 valid passport application fee in US currency Duration of F-1 is as long as full-time student or until the date on the I-20 ** You do not want to be enrolled in school on B-1, B-2 or WB/WT Visas (Visa waiver pilot program) ** Students with F-1 status must follow certain procedures if they must remain in the US longer than the length of time estimated for the completion of their educational programs as stated on their VISA documents (I-20). If there is a need to extend the stay for completing studies, they must file documentation with Seton Hall s Office of International Programs Students who allow their Visa to expire are considered out-of-status and cannot be employed If the F-1 Visa has expired, it is difficult to obtain a new student visa while in practical training because the issue of intent to return to your home country is sometimes harder to prove once you have finished your degree and are working in the US. 23

24 Travel Requirements for International Student-Athletes 1) To enter the US Must have a valid passport; A valid F-1 Visa stamp; I-20 signed by Seton Hall Administrator from the Office of International Programs. Once I-20 is signed, it is valid for 1 year; At US port of Entry, your I-20 will be reviewed. INS will take pages 1&2 and return pages 3&4 to you; You will be issued an I-94 (white card). It will indicate your entry for D/S (Duration of Status) Keep I-20 and I-94 safe. Submit photocopies to Office of International Programs (UPON ARRIVAL TO CAMPUS). Make copies for yourself. You may also keep a copy on file in the Office of Athletic Compliance with your NCAA Paperwork. 2) Leaving the US with plans to return I-20 must be signed by the Seton Hall s Office of International Programs before student leaves the country Make sure all documents are current and valid If you need to travel, but your entry visa has expired, you must apply for a new visa. The visa can be obtained at a US Consulate/Embassy (located outside of the United States). It is best to apply for a student visa in your home country. If you apply at a third country, expect delays. Items required to apply for a Student Visa are: Valid I-20 signed by Seton Hall Office of International Programs Proof of enrollment at Seton Hall Proof of financial support (i.e. scholarship offer) Unexpired passport Application fee in US currency Important Issues for International Students 1. Health Insurance Medical expenses are expensive Health insurance is different in the US Health insurance is required of all Seton Hall students 2. Income Taxes Most internationals are required to file Federal income tax returns regardless of whether or not they have earned income from US sources. Federal income tax State income tax (tax on income) FICA (Social Security Tax) - not applicable to F-1 and J-1 Visa holders 3. Employment Students on F-1 Visas have employment restrictions. With the exception of Canadian citizens, all international students must have a valid, unexpired passport in order to be employed. Student-athletes must also adhere to NCAA employment rules too. 24

25 1. On-Campus Employment A student with F-1 status may work up to 20 hours per week on campus during the academic year. Students may work full-time on campus during the summer or vacation periods if they were in-status the previous semester and they intend to continue full-time studies the next semester Authorization must be obtained for full-time employment Students are not eligible to work on campus after graduation unless they have been authorized for optional practical training. 2. Off-Campus Employment a) Pre-completion or Post-completion Optional Practical Training (F-1) Work related to field of study must be recommended by academic advisor and Office of International Programs and approved by INS (Immigration and Naturalization Services) Need Employment Authorization Document (EAD) from the INS Limited to 12 months b) Curricular Practical Training If a student has had F-1 status for 9 months, they may apply at Office of International Programs for the curricular practical training. Designed for internships, practicals, or co-ops, and is either for course credit or non-credit. 4. Lawful Permanent Resident (PR) or Green Card May live and work anywhere with a green card May apply for US citizenship after 5 years Disadvantages Lengthy process, need permanent job offer or marriage to US citizen or permanent resident. Documents needed are: 1. proof of immediate relationship to US citizen or permanent resident 2. ETA 750 A&B 3. I I

26 CHAPTER 5 FINANCIAL AID NCAA Regulations NCAA has specific regulations regarding the receipt of financial aid and the amount of aid a student-athlete may receive. You may not receive financial aid that exceeds the cost of attendance. The cost of attendance is an amount calculated by the Seton Hall University Student Financial Aid office, which includes the total cost of tuition, room and board, books and fees, transportation and other expenses related to attendance at Seton Hall University. A student s scholarship will be based upon the calculation of a Full Grant in Aid which includes tuition, room and board, books and fees. As per NCAA rules (Bylaw ), any student-athlete who receives financial aid other than that administered by the student-athlete s institution shall not be eligible for intercollegiate athletics competition, unless the aid is: Money from anyone whom you are naturally or legally dependent on; Financial aid that has been awarded to you on a basis other than athletics ability; Financial aid from an entity outside Seton Hall that meets the requirements specified in the Division I Manual (Bylaw ) *Please note: You must report to Seton Hall University any financial aid that you receive from a source other than Seton Hall. However, you do not need to report to Seton Hall financial aid received from anyone upon whom you are naturally or legally dependent. Athletic Scholarships An athletic scholarship is financial aid awarded to a student-athlete based on his/her athletic ability. An athletic scholarship may not be awarded in excess of one academic year. In most cases, the Head Coach and Director of Athletics will recommend to the Office of Student Financial Aid that a student-athlete s athletic scholarship be renewed each academic year. However, it is permissible for the Head Coach and Director of Athletics to recommend that a student-athlete s athletic scholarship not be renewed for the subsequent semester/academic year. *Renewal of athletic aid is not automatic. Renewal All student-athletes whose athletic scholarships are to be renewed or not renewed for the ensuing academic year will be notified prior to July 1st. Renewal packets sent to the student-athlete will include: Letter to inform student-athlete of renewal signed by an official of the Financial Aid Office. Financial aid statement In order to receive any type of financial aid, including an athletic scholarship, from Seton Hall University, all students are REQUIRED to complete and submit the following forms to the Office of Student Financial Aid each academic year: Free Application for Federal Student Aid (FAFSA)- this form should be completed on-line and you should request that your information be sent to Seton Hall Parent and Student Federal Income Tax Returns returns for the previous year Any students eligible for PELL Grants must fill out all required paperwork Summer School An athletic grant-in-aid is only for the academic year (fall and spring semesters). Therefore, scholarship athletes CANNOT assume that their athletic grant-in-aid will cover summer school charges. Summer School aid must be applied for and approved through the Office of Academic Support Services. Any summer aid must be awarded based upon the percentage of scholarship received the prior year. 26

27 Non-Renewal Due to the fact that financial aid is awarded for one year, it is possible that a student-athlete s aid may not be renewed. In the event that aid is not renewed, the student-athlete will receive notification in writing. The letter from the Associate Director of Financial Aid will detail the process by which the student-athlete can request a hearing before the Appeals Committee. This committee consists of the Associate Director of Financial Aid and another member of the Financial Aid staff. Reduction or Cancellation during Period of Award Institutional financial aid based in any degree on athletics ability may be reduced or cancelled during the period of the award if the recipient: Renders himself or herself ineligible for intercollegiate competition Failure to meet academic standards of the University Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement Engages in serious misconduct warranting substantial disciplinary penalty Voluntarily withdraws from a sport at any time for personal reasons; however, the recipient s financial aid may not be awarded to another student-athlete in the academic term in which the aid was reduced or cancelled Fraudulent Misrepresentation: If a student-athlete is awarded institutional financial aid on the basis of declaring intention to participate in a particular sport by signing a letter of intent, application or tender, action on the part of the grantee not to participate (either by not reporting for practice or after making only token appearances as determined by the institution) would constitute fraudulent misrepresentation of information on the grantee s application, letter of intent or financial aid agreement and would permit the institution to cancel or reduce the financial aid. Misconduct: An institution may cancel or reduce the financial aid of a student-athlete who is found to have engaged in misconduct by the University s regular student disciplinary authority, even if the loss-of-aid requirement does not apply to the student body in general. NCAA Special Assistance/ OPPORTUNITY Fund Each year, Division I conferences receive funds from the NCAA to be used to assist studentathletes with financial needs. The guiding principles of the NCAA Special Assistance/ Opportunity Fund are to meet the student athletes needs of an emergency or essential nature for which financial assistance otherwise is not available. According to the guidelines set forth by the Big East: The fund may be used for several purposes, including the following: Medical expenses EXCEPT those covered by another policy Hearing aids Vision therapy Off-campus psychological counseling Travel expenses for a family emergency If you have any questions regarding the use of monies in this fund, please see the Senior Associate Athletic Director Employment Earnings All Sports Earnings from a student-athlete s on/off-campus employment that occurs at any time is exempt and is not counted in determining a student-athlete s full grant-in-aid or in the institution s financial aid limitations, provided: The student-athlete s compensation does not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability. The student-athlete is compensated only for work actually performed; and The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services. [Bylaw 12.4 and Bylaw ] 27

28 CHAPTER 6 grievance policy: Athletics Department Grievance Procedures: Seton Hall University Athletics Department is committed to resolving all complaints or grievances brought to its attention in the most equitable manner possible for all persons involved. Any student-athlete with a complaint or grievance involving an athletic team or coach should follow the following procedures: 1. Speak first with the Head Coach involved. Every effort should be made to discuss/resolve the situation at this level. 2. If the above is unsuccessful, you may schedule an appointment with the Sport administrator and/or Senior Woman Administrator. It is the expectation of the Athletic Department that the situation be resolved internally. At that time the Director of Athletics or his designee, may schedule a meeting with all parties involved. 3. At that meeting or within a reasonable time period after, the Director of Athletics or his designee, shall notify the student-athlete of the final decision. *Please Note: If you have a complaint about the non-renewal of your athletic scholarship, the process for appealing that decision is set forth in Chapter 5 - Financial Aid. 28

29 CHAPTER 7 ACADEMICS Your obligation as a student-athlete is to make satisfactory progress toward a degree and graduate from the University while adhering to all academic integrity guidelines. As an academic institution, Seton Hall University exists to create and disseminate knowledge for the betterment of humanity. Consistent with this goal, your primary aim as a student-athlete should be to use your talents to obtain an education and earn a degree. While time commitments are demanding during your athletic season, you should never lose sight of the goal of completing your requirements for a degree. When you graduate from Seton Hall, we want you to pursue a satisfying career. The NCAA has rules regarding academic eligibility for student-athletes. The following chart outlines the academic requirements for continuing eligibility. In addition, institutional and department academic policies and procedures have been compiled to assist you, as a student-athlete at Seton Hall. Continuing Eligibility Requirements Academic Class (First full-time enrollment for students who enroll on or after August 1, 2003) Freshman ( ) Academic Year (All students must complete 24 credits every 12 month period September September) Enrolled in at least 12 credits Initial eligibility & Amateurism certified by the NCAA Eligibility Center Sophomore ( ) 3rd semester Junior ( ) 5th semester Senior ( ) 7th semester Fifth Year ( ) 9th semester Enrolled in at least 12 credits Must have earned at least 24 credits the previous year with at least 18 earned during the academic year (fall/spring) Must have earned 6 credits in the previous semester GPA requirement of 80% of overall GPA required for graduation (1.8) Enrolled in at least 12 credits Must have earned at least 18 credits during the previous academic year (fall/spring) Must have earned 6 credits in the previous semester Must have declared major GPA requirement of 95% of overall GPA required for graduation(1.9) 40% of degree must be completed Enrolled in at least 12 credits Must have earned at least 18 credits during the previous academic year (fall/spring) Must have earned 6 credits in the previous semester Must have declared major GPA requirement of 100% of overall GPA required for graduation (2.0) 60% of degree requirements must be completed Enrolled in at least 12 credits Must have earned at least 18 credits during the previous academic year (fall/spring) Must have earned 6 credits in the previous semester Must have declared major GPA requirement of 100% of overall GPA required for graduation (2.0) 80% of degree requirement must be completed 29

30 ACADEMIC RESPONSIBILITIES OF A SETON hall STUDENT-ATHLETE Make satisfactory progress toward a degree and graduate from the University while adhering to all academic integrity guidelines. Student-Athletes are expected to attend all classes and arrive on time. Carry a minimum of 12 hours per semester to maintain eligibility. Know and understand the core requirements of their major and maintain the required GPA. ACADEMIC INFORMATION GRADING A = 4.0 C = 2.0 P = PASSING A- = 3.67 C- = 1.67 I = INCOMPLETE B+ = 3.33 D+ = 1.33 NR = NO RECORD B = 3.0 D = 1.0 SP= Satisfactory Performance B- = 2.67 F = 0.0 RR = RETAKE REQUIRED C+ = 2.33 WD = WITHDRAWAL DEANS LIST At the end of each semester the University recognizes students who have done outstanding work for the semester. Students who have completed all courses for the semester with a GPA of at least 3.4 (with no grades lower than a C) are honored on the Dean s List. ACADEMIC PROBATION Probation whenever a student s semester or cumulative index falls below the norm for graduation (2.00). If a student drops below the required minimum, you are immediately ineligible. Dismissal If a student is placed on probation for a second consecutive semester, the Dean will conduct a suspension/dismissal review. Suspension constitutes removal from the University for a stipulated period of time. Dismissal means permanent expulsion from the University. PRE-REGISTRATION PROCEDURE Student-athletes have the privilege of registering on the first day of the pre-registration period. This helps to ensure that you are able to create a class schedule that accommodates practice and also minimize the amount of class time you will miss due to travel for competition. In order to take advantage of priority registration, you must meet with your faculty advisor to discuss course options for the upcoming semester and also receive your registration PIN. All upper-class students are assigned an advisor in their major. First-year students are assigned a mentor from the Office of Freshman Studies (for student-athletes, this mentor is a staff member of the Academic Support Services for Student-Athletes). In addition, you must also meet with your academic advisor from Academic Support Services for Studentathletes to make sure that you are making progress toward your degree and fulfilling all NCAA and Seton Hall continuing eligibility regulations. All of these procedures must be completed prior to the first day of the registration period. Student-athletes receive no priority with enrolling in classes that have closed due to overenrollment. 30

31 ACADEMIC SUPPORT SERVICES Study Hall is a requirement of all incoming (freshman and transfers) student-athletes, as well as students on academic probation. In addition, student-athletes who are in academic jeopardy, as determined by the FAR, coaches and your academic advisor, will be required to attend study hall. Tutoring is available in groups or individually. Students should arrive on time. Cancellation of two or more sessions without notifying Academic Services will result in a loss of tutoring privileges. Drop in tutoring is also available in math, sciences, English and foreign languages every Sunday through Wednesday between 6:00pm and 9:00 pm. Interaction with Faculty is a key component to monitoring the academic progress of our student-athletes. There is a lending library available to student-athletes to sign out textbooks by the semester. MONITORING ACADEMIC PROGRESS You are expected to be fully aware of your own progress in all classes. In addition, the Office of Academic Support Services for Student-athletes maintains regular in-person communication with faculty to obtain feedback regarding the student-athletes in their classes. This feedback may include class attendance/ punctuality, participation, as well as exam and assignment grades, and will be shared with you, your coaches, and your team s sport administrator. This ensures that you are maintaining proper progress in your classes, fulfilling NCAA and Seton Hall continuing eligibility requirements and making progress toward your degree. WITHDRAWING FROM A COURSE / DROP AND ADD Never drop a course without consulting with the Academic Support Services and getting approval. This is to ensure that you have the room that would allow you to drop a course and still be enrolled fulltime. Withdrawing from a course is an indication that you did not complete a course, and it is displayed on your final transcript. It is necessary that you be enrolled fulltime as a student-athlete if you wish to be eligible to participate in collegiate athletics. To be deemed fulltime, you must be enrolled in a minimum of 12 semester credit hours for the duration of the semester Upon receiving approval to withdraw from a course, you must obtain the appropriate documentation to execute the process. Withdrawal forms are available in the Dean s Office and Academic Support. The form has to be signed by the professor for the course that you are withdrawing from, as well as by a designated representative from the Dean s Office. Upon completing the process, you are strongly advised to hold on to the student copy of the signed withdrawal form until the Office of the Registrar has entered it on your academic transcript. Add/Drop periods occur at the beginning of the semester. You must see an advisor from the Office of academic Support Services for Student-Athletes before you can complete any adjustment to your schedule. SUMMER CLASSES A student-athlete may attend summer sessions in order to make progress towards his/her degree and/or to be eligible for the upcoming fall semester. Summer school tuition is not a guaranteed part of your scholarship and you must submit a Summer School Request form and receive approval from your academic advisor and the athletic department. 31

32 TAKING A COURSE AT AN OUTSIDE INSTITUTION Please be mindful of the following if you intend on taking a course at an outside institution: Before taking a course at an outside institution, you must obtain prior approval from the appropriate Chairperson, the Dean of your school, and an academic advisor regarding what course you should take. This is to ensure that the intended course has an equivalent at Seton Hall Furthermore, only grades that are a minimum C are transferable. It is the obligation of the student to have an Application to Study at Another Institution form on file with Enrollment Services or the credit will not be accepted. A course taken at an outside institution is not factored into your Seton Hall GPA. Missed Class Policy WHEN CLASSES ARE IN SESSION: Student-athletes shall not miss any regular scheduled classes for any practice activities except as permitted by the following regulations. For home competition, student-athletes shall not miss classes prior to two hours before the scheduled competition time. For away competition with same day travel, student-athletes shall not miss any classes prior to 30 minutes before the scheduled time of departure. For away competition with overnight travel, no team shall depart more than 30 hours prior to the scheduled time of competition. It is expected that the student-athletes will be responsible for submitting all assignments on time and that advanced arrangements will be initiated by the student-athlete for any tests/quizzes that will be missed. It is expected that coaches will not penalize student-athletes for missing practices due to conflicts with regularly scheduled classes for which student-athletes are enrolled. Exceptions to the above statements for special circumstances, tournaments and competitions, including championship play, must be approved by the Director of Athletics and/or the Big East and FAR. Student-athletes who believe that they have received a lack of reasonable accommodations of the provisions of this missed class policy by a coach may bring this matter to the attention of the Academic Advisor and/or the Sport Administrator. EXPLAINED ABSENCE BLUE CARDS All student-athletes are informed that class attendance is mandatory! As you will miss certain classes due to your competition, you are expected to attend all classes. Since a student-athlete s primary purpose for attending Seton Hall is to obtain an education, explained absence letters/cards do NOT excuse a student-athlete from missing a class. The purpose is to inform the professor of the reason for the student-athlete s absence. If you have a scheduled competitive event that will cause you to miss class, then you are to obtain a missing class clip ( blue cards ) from the Office of Academic Support Services for Student-Athletes. These forms are to be given to your professor at least one class prior to the missed class. It is your responsibility to give the letter or card to each of your professors. You are still responsible for all class materials and/or exams that have been missed. Make arrangements to take an exam, hand in a paper, etc., before you leave. Explained absence blue cards will not be given out after you have already missed the class(es). 32

33 LIFE SKILLS In cooperation with SAAC, the entire athletic department, other resources on campus and outside consultants, the Office of Academic Support Services for Student-athletes will sponsor seminars and workshops to enhance your overall academic and social well-being. Some seminars may include: Career Development Community Service Communication Skills Workshop Relationship Building Nutrition Financial Management Time Management Motivational Workshops Study Skills Team/Trust Building Mentors in Violence Diversity Alcohol and Drug Education Exit Interviews Each year, the Department of Athletics conducts exit interviews in each sport with studentathletes who have exhausted eligibility and/or are graduating seniors. Interviews include questions regarding the value of student-athletes athletic experiences, the extent of the athletics time demands encountered by student-athletes and concerns related to the administration of the student-athletes specific sports. 33

34 CHAPTER 8 EQUIPMENT ROOM LOCKERS Each student-athlete will be assigned a locker in the varsity locker room. You are responsible for your locker and any damage to that locker during the academic year. The locker will be available to the student-athlete during the academic year. Studentathletes are responsible for having their lockers cleaned out by the end of second semester. Athletes still competing after the end of second the semester have 48-hours after last day of competition to clean locker out. Items left in lockers will be thrown away or become property of Seton Hall Athletics. ISSUE OF EQUIPMENT All equipment issued to the student-athlete is to be worn and used only for its intended purpose: practice and competition. All equipment issued to the student-athlete is to be worn and used only by the student-athlete to whom it was issued. At the time of distribution, you will sign-off on your individual equipment log. Further, you will be instructed on what items must be returned at the end of the year. Failure to return items will result in a financial penalty. Take care of your equipment; some items (i.e. travel bags, backpacks, warm-ups, etc.) will be issued on a cyclical basis during your athletic eligibility. You are responsible for replacing these items at your own expense if they are lost, stolen or damaged. PRACTICE CLOTHES Each student-athlete will receive a set of practice clothes, specific to their sport. After practice, student-athletes are to only put issued clothes into the bins in the equipment room. All practice gear must be right side out. No personal belongings should be turned in. Each student-athlete is responsible for the clothes they receive. Lost or stolen items will not be replaced. TOWELS Each student-athlete will receive two towels or towel cards each academic year. All towels or towel cards need to be returned to the equipment room at the end of the academic year. You must present a soiled towel or towel card to receive a clean towel or card. IF YOU ARE RETURNING A SOILED TOWEL DO NOT LEAVE THE EQUIPMENT ROOM WINDOW WITHOUT GETTING A CLEAN TOWEL OR TOWEL CARD. No clean towels will be issued unless you exchange a towel or have a towel card. UNIFORMS Each student-athlete will receive uniforms for competition, specific to their sport. After all home competitions, student athletes will immediately return uniforms to the equipment room. The uniforms must be right side out, buttoned/zipped and all pockets must be turned inside out. The policy for away events is; all uniforms be returned by 1 PM on the first day the equipment room is open after you return. Failure to return your uniform on time will result in the suspension of your equipment room privileges. Each student-athlete is responsible for returning all uniforms at the completion of their season. 34

35 UNRETURNED EQUIPMENT A notice will be given to the Bursar s Office for any student-athlete that fails to return the specified equipment they are responsible for. The student-athlete will then be billed for the cost to replace the equipment. Once the Bursar s Office has been notified, the equipment can no longer be returned. This bill may not be satisfied by any type of athletic or academic scholarship or grant you may receive. LAUNDRY Each student-athlete will be given a laundry loop. After each practice, student-athletes should turn in their laundry loops. Each loop must be closed, and sock bag closed. Only equipment room issued practice gear should be on the loop. Any unauthorized gear on loop will be removed and become property of Seton Hall Athletics. ALL PERSONAL GEAR WILL BE REMOVED FROM THE LAUNDRY LOOP BY THE EQUIPMENT ROOM STAFF. Please make sure you always have clean practice gear in your locker at all times. No personal laundry will be done by the Equipment Room!!!!! It is a violation of NCAA rules for a student-athlete to provide his/her issued equipment to someone else (i.e. family, friend, roommate, prospect). Any student-athlete found to have provided gear/clothing to a prospect will be suspended from competition. Furthermore, issued equipment CANNOT be exchanged at a retail store. 35

36 CHAPTER 9- SETON HALL UNIVERSITY SPORTS MEDICINE I. Mission Statement The primary Objective of the Sports Medicine Staff is to provide the highest quality of evidenced based health care to Seton Hall University student- athletes. In so doing we strive to limit risk and exposure to injury mechanisms, provide immediate response to all medical needs of the student- athlete and rehabilitate any and all injuries suffered by the student- athlete. The three main goals of the Seton Hall University Sports Medicine Staff are that all student-athletes are safe and free of injury, all student-athletes achieve their maximum athletic potential, and all Seton Hall University Athletic teams achieve Big East Conference success. II. Sports Medicine Personnel The Office of Sports Medicine consists of Team Physicians, Certified Athletic Training Staff, and Strength and Conditioning Staff. In conjunction with the School of Health and Medical Sciences, there are also physicians who provide athletic event coverage, as well as athletic training students completing their professional training with the Sports Medicine Staff. Vincent McInerney Team Physician Anthony Festa Team Physician Robert Palacios Team Physician Tony Testa, MEd, ATC, CSCS Director of Sports Medicine Michita Toda, EdM, ATC Assistant Athletic Trainer Margeritte Abdelkodoos Assistant Athletic Trainer TBA Assistant Athletic Trainer TBA Assistant Athletic Trainer Angelo Gingerelli, MEd, MBA, CSCS Strength & Conditioning Specialist Khyl Farrison Strength & Conditioning Specialist III. GENERAL POLICY: INJURY/ILLNESS Medical care and facilities are available to all student-athletes who are on a current roster. Medical services will be provided by the Sports Medicine Staff to student- athletes for any and all injuries that may impact their participation with a Seton Hall University varsity team. To ensure proper and immediate medical care, all injuries must be reported to a staff Certified Athletic Trainer within 24 hours. If a referral to a physician is deemed necessary, the studentathlete must also complete and sign an injury/insurance claim form. The Seton Hall University Department of Athletics will provide secondary insurance coverage for sports related injuries only. Refer to the insurance policy for detailed information. The Athletic Training Room is open from 9am-6pm for rehabilitation by appointment with the sports medicine staff. The Athletic Trining Room will open 1 hour prior to practice and 3 hours prior to games and remain open 30 minutes post event. All rehabilitation and medical treatment must be preformed around practice and class responsibilities. IV. MEDICAL ELIGIBILITY FOR ATHLETIC PARTICIPATION All student- athletes must be medically cleared to participate by a Seton Hall University Team Physician or their designee prior to initial participation and after recovery from injury. It is required that after treatment is rendered by an affiliated physician or by a student- athlete s self-selected physician, the student athlete must obtain clearance for return to play from a Seton Hall University Team Physician or their designee. 36

37 While working in conjunction, Seton Hall University Sports Medicine is a separate entity from University Health Services. Accordingly, there are separate medical documentation requirements for each department. For Seton Hall University Sports Medicine, students must complete the following forms: Medical History Questionnaire and Demographics, Insurance Information, Treatment Consent Form, Concussion Management Plan, Authorization for Release of Protected Health Information, Fitness Center Waiver, EKG Report Form, Sickle Cell Trait Testing/ Waiver, and Pre-participation Physical Exam (PPE). All forms are available on the Sports Medicine website at: dbml?db_oem_id=12600&atclid= University Health Services requires that all students have a physical by their primary care physician, including immunization records, prior to beginning classes. Student- athletes must undergo an additional evaluation by a Seton Hall University Team Physician prior to clearance for sport participation. University Basic Health Information Fact Sheet Before an athlete will be allowed to move into the dorms and/ or begin class the student-athlete s, private physician must perform a complete physical. In order for the physical to be valid, the form must be signed and dated by the physician and include all necessary immunization records. This information can be accessed at the following website: Walk-on Candidates/Open Tryouts All Walk-on Candidates must undergo a complete physical and be cleared medically for participation by a Seton Hall University Team Physician. It is required that all walk-on/ open tryout student athletes complete the same information as recruited student athletes. The candidate will be charged $45.00 for the Pre-participation Physical Exam. If the candidate finishes the season with the team he/she will be reimbursed. For EKG, Sickle Cell Trait testing and any additional testing, or consultations, the candidate is financially responsible. Should an injury occur while trying out for a team, the university will provide secondary insurance coverage. V. AUTHORIZATION FOR MEDICAL SERVICES A Certified Athletic Trainer (ATC) will evaluate and document all athletic injuries. Based on the evaluation, the ATC will determine the appropriate treatment and rehabilitation programs for all athletic injuries, including referral to appropriate medical professionals. Athletic training students may evaluate injuries under the direct supervision of an ATC, and may implement treatment and rehabilitation programs at the discretion of an ATC. Under no circumstances may treatment or rehabilitation programs be implemented without the approval of an ATC. The Sports Medicine Staff will follow up and document any referrals made to medical professionals by the staff. An appointment with the team internal medicine specialist, orthopedist, or other specialist, may be made at the discretion of the Sports Medicine Staff. The Sports Medicine Staff has a written directory of medical specialists and facilities. Student-athletes may also choose to make an appointment with their family physician provided that a member of the Sports Medicine Staff is informed. A student-athlete may not make an appointment with a doctor or get a prescription without the knowledge or pre-approval of the Sports Medicine Staff. The athlete will be financially responsible for any appointments, procedures, tests, treatments, or prescriptions, which are not first approved by the Sports Medicine Staff. The student-athlete is required to obtain a written clearance from the treating physician prior to returning to athletics. The student-athlete will be required to follow up with a Seton Hall University Team Physician prior to returning to participation. It is not the responsibility of the Sports Medicine Staff to provide transportation to appointments. When available, transportation may be arranged through the Sports Medicine Staff. A student- athlete with medical illness that is not related to sport must report to the sports medicine department as soon as symptoms arise. Proper medical referral will be made pursuant with the student- athlete s primary insurance. If deemed necessary University Health Services will be utilized, an appointment may be made by the ATC or by the student- athlete. 37

38 Referral documentation must be filled out by the examining ATC and the student athlete and be presented to the care providers office. Student-athlete must inform the Sports Medicine Staff of the visit and any restrictions related to athletic participation. For cases examined in University Health Services, a physician will evaluate student-athletes in their championship season; student-athletes in the non-championship season may be permitted to be examined by a nurse practitioner. Any student-athlete who has been evaluated at an emergency room must have a follow-up appointment with the team physician (or other medical specialist) before returning to participation if deemed necessary by the Director of Sports Medicine. In accordance with federal guidelines, parents and coaches will be notified as soon as possible if any student-athlete is admitted to a hospital and/or if surgery is necessary. Every attempt will be made to follow the student-athlete s primary insurance policy, but never at the expense of the care that the student-athlete should receive. Non-Championship Season Treatment and care for any medical condition that will affect the student- athlete s participation in athletics will be cared for by the Sports Medicine Staff regardless of the time of onset of injury. The athletic department will provide assistance with financially responsible through its secondary insurance plan only for injuries that occur during supervised intercollegiate athletic participation. Body Piercing As a health and injury concern, all body piercing must be removed during all athletic participation which includes practice, competition, and strength and conditioning activities. Concussion Management A concussion management plan has been established in conjunction with the Team Physician, Athletic Trainers, consulting neurologist, university administration and sport coaches. The plan is designed to protect the student from participating prior to the injury has healed. All established guidelines shall be followed prior to an athlete being cleared to participate. Medication Some prescription medication is stored and locked in the athletic training room for dispense by properly licensed health care providers pursuant with New Jersey State Law. Certified Athletic Trainers travel with prescription medications prescribed for individual student-athletes with whom they are traveling. Over the counter (OTC) medications are stored and locked in the athletic training room and may be dispensed by ATC s only. Every dosage is by request and always at the discretion of the ATC. Every dosage is documented including name, date, sport, medication, amount, reason, and is initialed by the ATC. VI. TREATMENT AND REHABILITATION After an injury has been evaluated the student-athlete will receive a treatment/rehabilitation program. Both programs work on an appointment schedule. It is the responsibility of the student-athlete to schedule treatment/rehabilitation time around his/her class and practice schedule and to keep the appointment. Failure to show up for treatment/rehabilitation appointments can result in a delay in recovery and return to play. Rehabilitation will only be conducted during practice time if approved by the coach and ATC. The student-athlete is required to continue his/her treatment/rehabilitation until a member of the Sports Medicine Staff approves completion of the program. VII. INSURANCE POLICY Seton Hall University provides secondary health insurance coverage for student-athletes through enrollment in an athletic injury insurance plan. The insurance plan provides benefits for injuries or illness that are a direct result of participation with a Seton Hall University athletic team. All of the following filing procedures must be undertaken for benefits to be available. 38

39 In compliance with New Jersey law, all students must have proof of health insurance coverage. All students will automatically be enrolled and charged for the Student Health Insurance Plan unless they submit a waiver giving proof of alternative insurance coverage. To complete this waiver, please go to following website The university offers a basic insurance plan for students without coverage. Information and any questions about the policy can be obtained through the Office of Risk Management. This policy is not managed by the Sports Medicine Department and is in no way affiliated with the athletic department. This policy does not offer benefits for injury sustained during an NCAA sponsored athletic event. Any information given to the Office of Sports Medicine is used for medical purposes, which does not get transferred to Enrollment Services. The Seton Hall University Department of Athletics provides athletic accident coverage (up to $75,000 if injured prior to August 1, 2010 and $90,000 if injured thereafter) for athletic related injuries secondary to the student-athlete s primary plan. Primary insurance coverage is provided by the student-athletes private/family plan. If the private/family policy is with an HMO, POS, or PPO, a referral from the primary physician may be required. The procedures for the student-athletes private insurance policy must be followed in order for the athletic accident policy to go into effect. A copy of the athletic department policy may be obtained through the Director of Sports Medicine. Injury Insurance Filing Procedures All student-athlete medical bills that are the direct result of a SHU athletics related injury will be submitted to the student-athletes primary insurance carrier. After the primary coverage, if a balance remains, the explanation of benefits from the insurance company and a copy of the itemized bill are to be mailed to the Office of Sports Medicine If a letter of denial with no payment from the primary insurance company is received, the student-athlete or parent must send the letter of denial and the bill to the Office Sports Medicine Department. If the student-athlete chooses to receive outside medical attention with prior knowledge and approval of the Sports Medicine Staff, it will be the responsibility of the student-athlete to provide all the required documentation in order to process a claim through the athletic policy. To process the claim in a timely manner, it is the responsibility of the parent and student-athlete to submit all medical charges and explanation of benefits from the primary insurance carrier to the Office of Sports Medicine immediately upon receipt in order to expedite payment. Coverage expires two years from the date of injury. It is also the responsibility of the student-athlete and parent to inform the Sports Medicine Staff of any changes in insurance coverage over the course of the school year. The student-athlete will be responsible for all charges for medical treatment that is not covered through the primary coverage because of an expired or changed insurance policy. VIII. ATHLETIC TRAINING ROOM RULES 1. In order to receive medical care, all student-athletes must sign-in when entering the athletic training room. 2. Student-athletes need to be dressed appropriately (T-shirt and shorts) and shower before treatment, bring clean clothes to change into after practice. 3. All Personal belongings should be left in the locker room. 4. All tobacco products are strictly prohibited (dip, chew, cigarettes). 5. Student-athletes requiring any treatments for injuries are required to be in the athletic training room 1 hour before practice and 2 hours before competition. 6. Student-athletes requiring taping and padding are required to be in the athletic training room 30 minutes before practice and 1½ hours before competition. 7. Student-athletes should refrain from entering offices without first knocking. 39

40 8. Student-athletes are not permitted to use the office phones for personal or business calls, or use the athletic training staff s desks and computers, fax, printer or copying machine. 9. All treatment/rehabilitation is to be developed and monitored by a staff certified Athletic Trainer 10. Use of proper language is always required and expected. 11. No head gear, which includes hats, caps, scarves, do rags, etc. are not to be allowed to be worn in the athletic training room. 12. NO COLLEGIATE shirts or shorts other than Seton Hall apparel is permitted to be worn in the Athletic Training Room. IX. STAFF EVENT COVERAGE HOME ATHLETIC COMPETITION COVERAGE The following personnel will be in attendance at all home competitions: Certified Athletic Trainer (with a university cell phone) Game Administrator (with a university cell phone) Facilities manager Security (Men s and Women s Big East soccer and basketball) A Physician will present for all Men s and Women s Basketball, and Men s and Women s Soccer Home Games- A Physician will be on call for all other home events. AWAY ATHLETIC COMPETITIONS CHAMPIONSHIP SEASON A Certified Athletic Trainer will travel with the following teams: Baseball Men s and Women s Basketball Men s and Women s Soccer Softball Men s and Women s Swimming and Diving (Big East Championship Only) Women s Volleyball (Big East Championship Only) Men s and Women s Cross Country (Big East Championship Only) Championship Season Practices A Certified Athletic Trainer will be present at Baseball Men s and Women s Basketball Men s and Women s Soccer Softball A Certified Athletic Trainer is available in the Athletic Training Room for all other sports. Out of Season Practices A Certified Athletic Trainer is available in the Athletic Training Room during normal business hours and during scheduled championship season events. Strength and Conditioning MISSION STATEMENT: The primary Objective of the Strength and Conditioning Staff is to provide the highest quality of evidenced based sports performance training to Seton Hall University Student- Athletes. In so doing, we combine elite coaching with strength, anaerobic endurance, plyometric, speed, agility and aerobic endurance training. The three main goals of the Seton Hall University Strength and Conditioning Staff are that all student-athletes are safe and free of injury, all student-athletes achieve their maximum athletic potential and all Seton Hall University Athletic teams achieve Big East Conference success. 40

41 WEIGHT ROOM POLICY: The varsity weight room is for the use of Seton Hall University varsity student-athletes, who are eligible to participate. No other student or individual without permission from the Athletic Director will be allowed in the weight room. It is a privilege as a student-athlete to use the facility. Abuse of this may result in the loss of weight room privileges. TRAINING SCHEDULES: Sport coaches are required to schedule training sessions with the Strength and Conditioning Staff. Schedules are either with the full team or in groups. One on one session may be required on a case by case basis. Failure to arrive on time or repeated absence from scheduled sessions may result in revocation of privileges. Student-athletes will only be allowed to use the varsity weight room while being supervised by Strength & Conditioning Specialists. Under no circumstances will a student-athlete be allowed to train alone, or without proper supervision. Staff hours will be posted outside of the weight room and will be altered as necessary STRENGTH and CONDITIONING RULES: 1. Only VARSITY STUDENT-ATHLETES are permitted to use the Weight Room. 2. You must SIGN IN each time you use the weight room. 3. You must have a training program, follow it, and record workout content on your own. 4. Move weights from the racks to the bar only. Never set them on the floor or lean them against equipment. 5. Strip all bars immediately after use. Return dumbbells to the rack in the proper order. 6. Food, drink, gum, tobacco, and toothpicks are not permitted (plastic water bottles only). 7. I-Pods and CD players are allowed on exercise bikes and treadmills only. 8. Spitting in or defacing the facility is not tolerated and will result in immediate expulsion. Horseplay will not be tolerated! 9. Student Athletes who complete their training or are not actively training should leave the weight-room (ie.. no hanging out, lounging, ect) 10. NO HATS, DO RAGS, BANDANAS or SCRAVES are allowed in the weight room. 11. Lifters are required to use collars and spotters at all times. 12. Training will be arranged at scheduled times only. 13. No cursing, loud or vulgar music is to be played on the stereo. 14. NO cursing or inappropriate langue will be tolerated. Continued use will result in immediate expulsion. 15. All music changes must be approved by Strength & Conditioning staff. 16. NO COLLEGIATE shirts or shorts other than Seton Hall apparel is permitted to be worn during a training session. 17. The staff offices and telephones are off limits to student-athletes, unless permission to use them is given. 18. The Strength and Conditioning Staff are not responsible for holding personal items. 19. No equipment, bags, hats, school supplies or cell phones are allowed in the Weight Room. These items are to be left in the hallway. 20. Notify supervisor immediately if an injury occurs. 21. Report machine problems to the Strength and Conditioning Coach immediately. 22. Failure to follow any of the policies could result in loss of privileges. 41

42 CHAPTER 10 - NCAA DRUG TESTING PROGRAM Purpose Established so that no one participant might have an artificially induced advantage, so that no one might be pressured to use chemical substances in order to remain competitive, and to safeguard the health and safety of participants. (Available for your review: NCAA Drug Testing Education Program Booklet on file in the sports medicine facility.) Prior to the beginning of the school year, all athletes will be given information concerning the drug-testing program. A consent form will be signed and dated under the supervision of the Associate Athletic Director for Compliance and/or an Athletics Department Administrator. The NCAA conducts random drug testing year-round. Those who have been chosen for testing will be notified no more than 48 hours before the testing date. If you are notified that you have been chosen, you will be required to meet with the Sports Medicine Office to sign an official NCAA Drug Notification Form. The form contains the location of the test and the date and time that you need to report for testing. Ineligibility for Use of Banned Drugs A student-athlete, who is found to have utilized a substance on the list of banned drugs, shall be declared ineligible for further participation in postseason and regular-season competition in accordance with the ineligibility provisions in NCAA Bylaw Duration of Ineligibility A student-athlete who tests positive (in accordance with the testing methods authorized by the NCAA Executive Committee) shall be charged with the loss of a minimum of one season of competition in all sports if the season of competition has not yet begun for that student-athlete or a minimum of the equivalent of one full season of competition in all sports if the studentathlete tests positive during his or her season of competition (i.e., the remainder of contests in the current season and contests in the subsequent season up to the period of time in which the student-athlete was declared ineligible during the previous year). The student-athlete shall remain ineligible for all regular-season and postseason competition during the time period ending one calendar year (i.e., 365 days) after the student-athlete s positive drug test and until the student-athlete retests negative (in accordance with the testing methods authorized by the Executive Committee) and the student-athlete s eligibility is restored by the Committee on Student-Athlete Reinstatement. Breach of NCAA Drug-Testing Program Protocol A student-athlete who is in breach of the NCAA drug-testing program protocol (e.g., no-show, tampering with sample) shall be considered to have tested positive for the use of any drug other than a street drug. Transfers If the student-athlete transfers to another NCAA institution while ineligible, the institution from which the student-athlete transferred must notify the institution that the student-athlete is ineligible. If the student-athlete immediately transfers to a non-ncaa institution while ineligible and competes in collegiate competition within the 365-day period at a non-ncaa institution, the student-athlete shall be ineligible for all NCAA regular-season and postseason competition until the student-athlete does not compete in collegiate competition for a 365-day period. Additionally, the student-athlete must retest negative (in accordance with the testing methods authorized by the Executive Committee) and request that eligibility be restored by the Committee on Student-Athlete Reinstatement. 42

43 Testing Positive on Second Occasion If the student-athlete tests positive a second time for the use of any drug, other than a street drug as defined in Bylaw , he or she shall lose all remaining regular-season and postseason eligibility in all sports. If the student-athlete tests positive for the use of a street drug after being restored to eligibility, he or she shall be charged with the loss of a minimum of one additional season of competition in all sports and also shall remain ineligible for regularseason and postseason competition at least through the next calendar year. Non-NCAA Athletics Organization s Positive Drug Test The Executive Committee shall authorize methods for drug testing any student-athlete who has disclosed in the student-athlete statement he/she has a positive drug test administered by a non-ncaa athletics organization. A student-athlete under a drug-testing suspension from a national or international sports governing body that has adopted the World Anti-Doping Agency (WADA) code shall not participate in NCAA intercollegiate competition for the duration of the suspension. List of NCAA Banned Drugs The Sports Medicine staff, Strength & Conditioning Coach and Coaches are here to assist in educating and informing student-athletes about the dangers of the substances below. It is strongly recommended that student-athletes consult with the trainer s office before using any supplements (even supplements sold over the counter). However, it is also the responsibility of each student-athlete to be aware and seek out information on such substances prior to use. The Athletics Department stresses the importance of checking the labels of all supplements prior to ingesting them. In addition, the NCAA has additional requirements for prescription medication so any student-athlete who is taking medication that is prescribed by his/her physician must have this documented with the sports medicine staff. Please note that the list of banned drugs is subject to change by the NCAA Executive Committee, and student-athletes shall be held accountable for all banned drug classes on the current list. Updates to the list of banned drugs can be found via the NCAA Web site ( The term related compounds comprises substances that are included in the class by their pharmacological action and/or chemical structure. a. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. For example, chewing tobacco is not permitted and is banned by the NCAA. 1. The NCAA bans the following classes of drugs a. Stimulants; b. Anabolic Agents; c. Alcohol and Beta Blockers (banned for rifle only); d. Diuretics and Other Masking Agents; e. Street Drugs; f. Peptide Hormones and Analogues; g. Anti-estrogens; and h. Beta-2 Agonists. [Note: Any substance chemically related to these classes is also banned.] The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. 43

44 2. Drugs and Procedures Subject to Restrictions a. Blood Doping; b. Local Anesthetics (under some conditions); c. Manipulation of Urine Samples; d. Beta-2 Agonists permitted only by prescription and inhalation; and e. Caffeine if concentrations in urine exceed 15 micrograms/ml. 3. NCAA Nutritional/Dietary Supplements Warning Before consuming any nutritional/dietary supplement product, review the product and its label with your athletics department staff! (1) Dietary supplements are not well regulated and may cause a positive drug test result. (2) Student-athletes have tested positive and lost their eligibility using dietary supplements. (3) Many dietary supplements are contaminated with banned drugs not listed on the label. (4) Any product containing a dietary supplement ingredient is taken at your own risk. *It is your responsibility to check with your athletics staff before using any substance. Some examples of NCAA Banned Substances in each class [NOTE: There is no complete list of banned drug examples!] Check with your athletics training room staff to review the label of any product, medication or supplement before you consume it! 1. Stimulants e.g., amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); etc. Exceptions: phenylephrine and pseudoephedrine are not banned. 2. Anabolic Agents e.g., boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione; methandienone; etiocholanolone; trenbolone; etc. 3. Alcohol and Beta Blocker e.g., alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc. 4. Diuretics and Masking Agents e.g., bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. 5. Street Drugs e.g., heroin; marijuana; tetrahydrocannabinol (THC); etc. 6. Peptide Hormones and Analogues e.g., human growth hormone (hgh); human chorionic gonadotropin (hcg); erythropoietin (EPO); etc. 7. Anti-Estrogens e.g., anastrozole; clomiphene; tamoxifen; formestane; etc. 8. Beta-2 Agonists e.g., bambuterol; formoterol; salbutamol; salmeterol; etc. Any substance that is chemically related to the class of banned drugs, unless otherwise noted, is also banned! [NOTE: Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource Exchange Center, REC, or password ncaa1, ncaa2 or ncaa3.] It is your responsibility to check with your athletics staff before using any substance. 44

45 SETON HALL ATHLETICS DEPARTMENT TESTING Seton Hall Athletics Department conducts year round drug testing. In addition, administrators and/or coaches who have reasonable suspicion of substance abuse may request that specific student-athletes be tested. Any such request will be evaluated by the Director of Athletics or his designee. If sufficient cause is found to exist, the suspected student-athlete(s) will receive notification from the Athletic Department and will be required to submit to a drug test. If the student-athlete(s) receives a positive drug test, he/she may be subject to disciplinary action by the head coach, Sport Administrator and/or Director of Athletics. The written policy involving sanctions will be given to and reviewed with each student-athlete at their beginning of the year compliance meetings. Reasons for Reasonable Suspicion testing include, but are not limited to: Unexplainable incoherent behavior during practice, games or travel Repeated tardiness and/or absenteeism from class Repeated tardiness and/or absenteeism from athletics activities Drug- related odors on athlete, clothing and/or equipment Sudden, unexplainable drop in academic performance Sudden, unexplainable drop in athletics performance Previous positive drug testing result Cited for or convicted of substance abuse violations by Seton Hall or municipal authorities 45

46 CHAPTER 11 STUDENT-ATHLETE ADVISORY COMMITTEE The Student-Athlete Advisory Committee exists to provide a forum for student-athletes to discuss issues of concern and to increase communication with the Athletics Department. The committee discusses issues such as department policies and procedures, as well as current and proposed NCAA legislation. In addition, the SAAC encourages support for the Seton Hall Athletics Department through both on-campus and local community service initiatives. Student-Athlete Membership & Responsibilities: Each team is required to have two SAAC Representatives. Representatives will be selected by the head coach. Members will remain part of the committee until they have exhausted eligibility, at which time the head coach will select another team representative. Representatives are required to attend all monthly meetings and SAAC related activities. Elections will occur at the end of the spring semester for next year s officers. Community Service: Each team will be required to perform one community service act per year. The SAAC will be responsible for one community service event per year. The SAAC will be responsible for one SAAC event per year. Executive Officers: The NCAA encourages each campus SAAC to create an executive office to monitor and oversee the operations of the SAAC. All offices will serve a one-year term and will be elected by the SAAC. The following are the offices and their main responsibilities: President Brittany Hammer Softball: Prepare and facilitate SAAC meetings and communicate messages to the SAAC members with the assistance of the Moderator. Vice President Alyssa Warren Volleyball: Assist the President in functions of the SAAC and obtain responsibility in the President s absence. Help SAAC members coordinate their team community service activities. Secretary Jennifer Pettigrew Soccer: Record meeting minutes; write and deliver all proposed statements from the SAAC to the Administration. Send meeting minutes to the SAAC members and moderator after each meeting. Prepare and send monthly s to the Iona Community with upcoming athletic events and athletic accomplishments from the previous months. PR Representative Christopher Selden Baseball: Works as liaison between SAAC and the marketing of events around the Seton Hall Campus. Communicates with members, students, and faculty about upcoming events. Manages any and all social networked website or communication devices. (Facebook, Twitter, etc.) 46

47 CHAPTER 12 ATHLETICS DEPARTMENT DIRECTORY Title Name Extension all shu.edu ADMINISTRATION Director of Athletics Patrick Lyons patrick.lyons Deputy Director of Duane Bailey duane.bailey Athletics Senior Associate AD Jimmy O Donnell jimmy.odonnell Associate AD/Facilities & Operations Kevin Sponzo kevin.sponzo Senior Associate AD/ SWA/Compliance & Student Services Associate AD/External Affairs Assistant AD Business Affairs Assistant AD for Compliance Secretary Director s Office ACADEMICS Director of Academic Support Services Faculty Athletics Representative Kim Keenan-Kirkpatrick kimberly.keenankirkpatrick Jamison Jamison.hannigan Hannigan Loren Peterson loren.peterson Bridgette Cahill bridgette.cahill Mary Gross mary.gross Matt Geibel matthew.geibel Dr. Laura Schoppmann laura.schoppmann Academic Advisor Amanda Di Donato amanda.didonato Academic Advisor Ryan Westman ryan.westman Coordinator for Student-Athlete Development COMMUNICATIONS Melanie Calderwood melanie.calderwood Assistant AD/Athletic Matt Sweeney matthew.sweeney Communications Associate Director Mike Kowalsky michael.kowalsky Assistant Director Vincent Novicki vincent.novicki Assistant Director/ Elizabeth Rathbun elizabeth.rathbun Creative Services Communications Adam Satz adam.satz Assistant Secretary Anne Marie Vasquez annemarie.vasquez 47

48 EQUIPMENT OFFICE Equipment Manager Clay White clay.white Assistant Manager Floyd Nevius floyd.nevius FACILITIES OFFICE Assistant AD/ Facilities Daniel Velez daniel.velez & Operations Building Manager Tom Orbacz thomas.orbacz MARKETING AND TICKETS Director of Ticket Sales Richard Bello richard.bello Ticket Manager Jim Semerad james.semerad Ticket Assistant Jessica Guerriero jessica.guerriero Associate Director/ Kelly O Neil kelly.oneil Marketing PIRATE BLUE Director Bryan Felt bryan.felt Assistant Director Nicole Ferdinando nicole.ferdinando Secretary Mary Laverty mary.laverty RECREATION AND INTRAMURALS Associate AD/ Recreation Kathy Matta kathy.matta Services Assistant to the Director Brian Poll brian.poll SPORTS MEDICINE Director of Sports Medicine Assistant Athletic Trainer Assistant Athletic Trainer Assistant Athletic Trainer Assistant Athletic Trainer Strength and Conditioning Specialist Strength and Conditioning Specialist Tony Testa anthony.testa Mitch Toda michita.toda Margeritte Abdelkodoos TBA TBA margeritte.abdelkodoos Angelo Gingerelli angelo.gingerelli Khyl Farrison khyl.farrison 48

49 COACHING STAFF Baseball Head Coach Rob Sheppard robert.sheppard Assistant Phil Cundari philip.cundari Assistant Mark Pappas mark.pappas Men s Basketball Head Coach Kevin Willard kevin.willard Assistant Shaheen Holloway shaheen.holloway Assistant Dan McHale daniel.mchale Assistant Chris Pompey christopher.pompey Director of Basketball Steve Sauers stephen.sauers Operations Coordinator of Grant Billmeier grant.billmeier Basketball Operations Coordinator of Ryan Whaley ryan.whaley Basketball Operations Secretary Connie Francis connie.francis Women s Basketball Head Coach Anne Donovan anne.donovan Assistant Bett Shelby betty.shelby Assistant Ty Grace tiesha.gracecobb Assistant Catherine Proto catherine.proto Director of Basketball David Kim david.kim Operations Coordinator of Basketball Nana Rivers carithia.rivers Operations Secretary Karen McNanna karen.mcnanna Men s & Women s Cross Country Head Coach John Moon johnny.moon Men s Golf Head Coach Clay White clay.white Assistant Allan Small Women s Golf Head Coach Sara Doell sara.doell Men s Soccer Head Coach Gerson Echeverry gerson.echeverry2 Assistant Vincent vincent.marcotrigiano Marcotrigiano Assistant Kobie Johnson

50 Women s Soccer Head Coach Kazbek Tambi kazbek.tambi Assistant Rick Stainton richard.stainton Assistant Christina Reuter christina.reuter Softball Head Coach TBA Assistant TBA Men s & Women s Swimming & Diving Head Coach Ron Farina ronald.farina Assistant Kara Lennon kara.lennon Diving Coach Patrick Hughes patrick.hughes Volleyball Head Coach Allison Yager allison.yaeger Assistant Allie Matters alexndra.matters OFFICES ON CAMPUS Office Phone Number Location Campus Ministries Boland Hall Rm. 103 Public Safety & Security Public Safety Building Career Services Bayley Hall Rm. 209 Counseling Services Mooney Hall University Bookstore Duffy Hall University of Arts & Science Fahy Hall Stillman School of Business Jubilee Hall Health Services (Nurse) Centre Street IT Information Help Desk Corrigan Hall Office of the Registrar Bayley Hall 1 st Floor Housing and Residence Life Duffy Hall Rm. 68 Walsh Library Walsh Library Office of Financial Aid Bayley Hall 50

51 CHAPTER 13 - FOR YOUR INFORMATION: FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF POLICY AGAINST RACIAL AND ETHNIC DISCRIMINATION 1. PREAMBLE As a Catholic institution of higher education, Seton Hall University abides by values that proclaim the dignity and rights of all people. In keeping with this fundamental principle, we affirm the value of racial and ethnic diversity and welcome persons of all groups, cultures and religious traditions to Seton Hall. Every person associated with Seton Hall brings the richness of a tradition that binds one to the past and points with hope to the future. We welcome the enriching experience of the growing diversity on campus. Diversity presents challenges and opportunities to the entire community. In order to achieve the goals of our University community, it is essential that we provide equal educational opportunities to assure a healthy environment for all students. We pledge to meet these challenges. We categorically reject all forms of racial and/or ethnic discrimination. We acknowledge our obligation to safeguard and enhance the dignity of every member of our University community. We seek to foster an understanding of cultural differences and encourage and support the ethical and moral values that are the basis of a humane social order. To fulfill these aspirations, we commit ourselves to create and to maintain an environment free of racial and/or ethnic intimidation, humiliation and harassment. We urge all members of the Seton Hall community to adhere to the following values: Respect for the dignity of each person; Openness to opinions and points of view different from one s own; Understanding and respect for persons whose background may be different from one s own; Respect for persons and groups in the search for and affirmation of differences and commonalities of human experience and endeavors; Maintenance and enhancement of our University as a setting in which differences may be debated and defended with civility, respect and reason as the standards of humane discourse; Use of education as a humanizing force for all members of the community; and Courage to face conflicts with integrity and maturity so that negotiation may be genuine and accommodation attainable. A commitment to the principles of free speech and academic freedom is of vital importance to the Seton Hall University community. This commitment is at the heart of the educational mission and informs our work in teaching, learning and research, as well as in educational activities beyond the classroom. We are dedicated to allowing vigorous and open academic discourse and intellectual inquiry, including speech that espouses controversial ideas. Because our University respects individual freedom and dignity, free speech is necessary in order to arrive at truth and to promote clearer reasoning through the debate of opposing views. Free speech must be maintained to reinforce our society s commitment to the equality and dignity of all persons. Without compromising our stated Catholic mission, a commitment to support free speech may in some instances lead to permitting speech that some may find repugnant or offensive. One purpose of this policy, then, is to distinguish between permitted speech which may be objectionable, and speech and/or other communications which are intended to create a hostile environment, or to threaten abuse or harm. This policy is based on the expectation that all members of the Seton Hall community will actively work to bring these values to full, living and genuine realization. Racial or ethnic discrimination is a violation of University policy and may be the basis for disciplinary action. No member of our University community may engage in racial and/or ethnic discrimination. 51

52 II. APPLICABILITY This Policy Against Racial and/or Ethnic Discrimination applies to all University students, faculty, administrators, staff members and employees, as well as vendors and guests on or off campus. This includes those members of the University community who are involved in the University extension and off-campus programs, such as Cooperative Education, internships, clinical practice, student teaching, etc. This policy does not replace or supersede an individual s rights and remedies under the law. III. DEFINITIONS Racial and/or ethnic discrimination is conduct that serves to limit the social, political, economic, employment or educational opportunities of particular groups or individuals solely on the basis of their race and/or ethnicity. Racial and/or ethnic discrimination is oral, written and/or physical conduct directed against any person or group of persons because or race, ethnicity, color or national origin that harms or creates an offensive, demeaning, intimidating or hostile environment for that person or group of persons. Such conduct includes but is not limited to objectionable epithets, demeaning depictions or treatment, and threatened or actual abuse or harm. Racial and/or ethnic discrimination is further defined as conduct that: 1. Is directed at an identifiable person or persons, and insults or demeans the person or persons to whom the conduct is directed, or abuses a power or authority relationship with that person on the basis of race, color, ethnicity, or national origin by the use of slurs, epithets, hate words, demeaning jokes, derogatory stereotypes and similar action; and/or 2. Is intended to inflict direct injury on that person or persons to whom the conduct is directed; and/or 3. Is sufficiently abusive or demeaning that a reasonable person would find it so severe or pervasive as to create a hostile environment; and/or 4. Occurs in any context or location such that an intent to inflict direct injury may reasonably be inferred; and/or 5. Is intended to affect negatively the work or educational environment in a way that makes the treatment of the affected party unequal with respect to his or her proper functioning, opportunities for promotion and development because of his or her race, color, ethnicity, or national origin; and/or 6. Is intended to damage or destroy, or damages or destroys private property of any member of the University community or guest because of that person s race or ethnicity with the purpose of making the educational, work or living environment hostile for the person whose property was damaged or destroyed. The following examples illustrate but do not exhaust the types of conduct referred to: 1. A person would be in violation if causing bodily harm to an individual because of that person s race and/or ethnicity. 2. A person would be in violation by making a demeaning remark based on a person s race or ethnicity, or by using racial slurs or jokes, and those remarks created a hostile work, educational or living environment for a person or persons hearing the remark, or for a person to whom the demeaning remark may have been specifically addressed. 3. A person would be in violation if intentionally placing visual or written material demeaning the race and/or ethnicity of an individual in that person s work, study or living area; and such material made the work, educational, or living environment hostile for the person in whose work or study area the material was placed. 4. A person would be in violation when that person s conduct resulted in making hostile the work, educational or living environment for a person subject to such conduct. 5. A person would be in violation if misusing grades, evaluations or promotion procedures to adversely affect a person on the basis of race or ethnicity. 6. A person would be in violation if intentionally not hiring a person on the basis of race or ethnicity. 52

53 IV. PROCESS FOR INVESTIGATING AND RESOLVING AN ALLEGED INCIDENT OF RACIAL AND/OR ETHNIC DISCRIMINATION Any individual who becomes aware of an incident of racial and/or ethnic discrimination has a duty to report it to the Director of Compliance and Risk Management immediately. Investigation of alleged incidents is carried out in accordance with the Investigation and Mediation Guidelines for Complaints of Discrimination, Retaliation and Whistleblowing. The goal of the investigation process is to assist in achieving resolution in a timely and appropriate manner. The guidelines are available on-line at the University web site, Compliance Risk Management Program home page. During interviews or other proceedings that may occur in the course of investigation and resolution of an instance of alleged racial and/or ethnic discrimination, either the complainant or the respondent (the individual(s) about whom the complaint has been made) may be accompanied by another individual from the University for support purposes. This support individual is not permitted to participate in the process. V. SANCTIONS Misconduct will be dealt with appropriately. Responsive action may include training, referral to counseling, and disciplinary action such as warnings, reprimands, withholding of a promotion, reassignment, temporary suspension without pay, or discharge for cause. False charges may result in corrective action or sanctions against the accuser, countercharges, or any other appropriate response. VI. NON-RETALIATION Retaliation against an individual who has made a claim of discrimination is prohibited. Retaliation will subject an individual to disciplinary action. Approved By Dr. Gabriel Esteban, President on the recommendation of the Executive Cabinet on January 27, 2011 POLICY AGAINST SEXUAL HARASSMENT The policy ID is taken from the original Policies and Procedures compilation. Revision 6, effective date, 10/1/1996. I. PREAMBLE As a Catholic institution of higher education, Seton Hall University embraces Judeo-Christian values that proclaim the dignity and rights of all people. Sexual harassment is morally offensive to students, faculty, administrators, staff members and employees of the University. It is also a form of unlawful sexual discrimination prohibited by Title IX of the Education Amendments of 1972, Title VII of the 1964 Civil Rights Act and the New Jersey Law Against Discrimination. Seton Hall University is committed to fostering an environment that protects the members of the University Community from all forms of sexual harassment. The University requests and expects the cooperation of every member of the community in realizing this goal. All members of the University community have an obligation to take appropriate action to eliminate sexual harassment. II. APPLICABILITY This Policy Against Sexual Harassment applies to all University students, faculty, administrators, staff members and employees, as well as vendors and guests, on and off campus. It is also applicable to those members of the University Community who are involved in the University s extension programs, such as Cooperative Education, internships, clinical practical, student teaching, etc. This policy does not replace or supersede an individual s rights and remedies under the law. 53

54 III. DEFINITION OF SEXUAL HARASSMENT For the purpose of this policy, sexual harassment is defined as unwelcomed sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature towards any individual, student, faculty member, administrator, staff member or employee when: 1. Submission to such conduct is made explicitly or implicitly a term or condition of an individual s academic evaluation or employment; 2. Submission to or rejection of such conduct by an individual is used as the basis for academic decisions or employment affecting such individual; or 3. Such conduct has the purpose or effect of unreasonably interfering with an individual s academic performance or employment by creating an intimidating, hostile or offensive academic or work environment. Sexual harassment manifests itself in many forms. This behavior may include but is not limited to the following: 1. Conduct or comments directed at an individual, based on the individual s gender, that are abusive in nature; 2. Sexual innuendoes in the guise of humor to coerce sexual favors; 3. Sexual teasing, jokes, remarks or questions; 4. Sexual remarks about a person s body, clothing or behavior; 5. Patting, pinching or other unwanted touch of another s body; 6. Leering or ogling; 7. Uninvited letters, s and telephone calls; 8. Uninvited pressure for dates; 9. Inappropriate and offensive sexual advances; 10. Solicitation of sexual favors or other sexually related behavior by promise of rewards; 11. Coercion of sexual activity by threat or punishment; or 12. Sexual crimes, including rape, acquaintance rape, attempted rape or sexual assault. IV. PROCESS FOR INVESTIGATING AND RESOLVING AN INCIDENT OF ALLEGED SEXUAL HARASSMENT Any individual who becomes aware of an incident of sexual harassment has a duty to report it to the Director of Compliance and Risk Management immediately. Investigation of an alleged incident is intended to achieve resolution in a timely and appropriate manner. The process for investigation and resolution of complaints is outlined in the Investigation and Mediation Guidelines for Complaints of Discrimination, Retaliation and Whistleblowing. The guidelines are available online at the University s web site, Compliance Risk Management Program home page. During interviews or other proceedings that may occur in the course of investigation and resolution of an instance of alleged sexual harassment, either the complainant or the respondent (the individual(s) about whom the complaint has been made) may be accompanied by another individual from the University for support purposes. This support individual is not permitted to participate in the process. No attorney, whether accompanying the complainant or the respondent, may be present during interviews or other proceedings unless he/she is from the University, and is attending only for support purposes. 54

55 V. SANCTIONS Misconduct will be dealt with appropriately. Responsive action may include training, referral to counseling, and disciplinary action such as warnings, reprimands, withholding of a promotion, reassignment, temporary suspension without pay or discharge for cause. False charges may result in corrective action or sanctions against the accuser, countercharges, or any other appropriate response. VI. NON-RETALIATION Retaliation against an individual who has made a claim of sexual harassment is prohibited. Retaliation will subject an individual to disciplinary action VII.STATEMENT ON CONSENSUAL RELATIONSHIPS The University considers it inappropriate for any member of the community to establish an intimate relationship with a student, subordinate or colleague on whose academic or work performance he or she will be required to make professional judgments. The University requires that the individual cease such conduct and divest himself/herself of the professional responsibility for supervision or oversight, should an intimate relationship develop. Approved By Dr. Gabriel Esteban, President on the recommendation of the Executive Cabinet on January 27,