minutes, November-2010 (appeal) 1155 Defense Pentagon Washington, DC

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1 Description of document: Requested date: Released date: Posted date: Source of document: Defense Privacy Board (DPB) Meeting agendas and minutes, July-2010 (FOA request) 11-November-2010 (appeal) 01-September September-2012 Defense Freedom of nformation Division 1155 Defense Pentagon Washington, DC The governmentattic.org web site ( the site ) is noncommercial and free to the public. The site and materials made available on the site, such as this file, are for reference only. The governmentattic.org web site and its principals have made every effort to make this information as complete and as accurate as possible, however, there may be mistakes and omissions, both typographical and in content. The governmentattic.org web site and its principals shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused, or alleged to have been caused, directly or indirectly, by the information provided on the governmentattic.org web site or in this file. The public records published on the site were obtained from government agencies using proper legal channels. Each document is identified as to the source. Any concerns about the contents of the site should be directed to the agency originating the document in question. GovernmentAttic.org is not responsible for the contents of documents published on the website.

2 - OFFCE OF THE SECRETARY OF DEFENSE 1950 DEFENSE PENTAGON WASHNGTON, DC ADMNSTRATON AND MANAGEMENT Ref: 1 0-A-1369 SEP/ This responds to your November 11, 2010, Freedom oflnformation Act (FOA) appeal, regarding the no records determination you received in response to your July 28, 2010, FOA request. For your appeal, the Defense Privacy and Civil Liberties Office (DPCLO) performed a new search for records responsive to your request. During the search, 20 pages from the meetings were located. The withheld information contained in these pages is exempt from release because it applies to information, which if released, would constitute a clearly unwarranted invasion of the personal privacy of individuals. Consequently, this information is exempt from release pursuant to 5 U.S.C. 552 (b)(6). Finally, records for DPCLO meeting minutes and agendas from 2000 to 2006 could not be located. Therefore, am affirming the initial no record determination concerning these years. You have the right to judicial review of this decision in a United States District Court, in accordance with 5 U.S.C. 552(a)(4)(B). Enclosures: As Stated Sincerely, #<t ~'Y' William E. Brazis Deputy Director

3 suggestions - - DEFENSE PBVAt;Y BOARD (DPB) MEETNG 25 OCT2007 1tuired by Sa~n11el P. Je11ltins AGENDA 1. Welcome and attendance- (Please sign the meeting attendance sheet!!) NOTES ~;ut;x; /.._) 2. DPB Meeting Frequency - to meet monthly from today meeting in first month of each quarter chaired by DoD SAOP meetings in second and third months chaired by Director, DPO 3. The Privacy Program survey conducted this past summer A. Forward links to me- will further distribute to DPB contained recommendations for actions by the DPB - Members. A. perform a review of DoD Component websites and make B. Provide comments to frame actions that can be applied recommendations for improvements for intentional violations and to address failure to comply B. provide comments on the need to develop a DoD with policies. Privacy table of consequences for military and civilians C. Again these recommendations came from the Privacy who violate the rules of behavior or intentionally act in a program survey. As we all are impacted by these manner to cause harm to an individual outcomes, we will continue to seek comments and discuss C. review and comment on the table of privacy survey issues related to all of these areas. recommendations. D. Agenda item for November D. be prepared for the November 2007 meeting to discuss E. Looking for your roles and responsibilities in support of and align by short, mid-term and long-range goals. resource and budget efforts. E. position descriptions F. To explore development of a web portal for training F. links for training materials. G. suggestions for improvement of DoD Privacy Office G. As we look at these many initiatives to improve and Website strengthen this Privacy Program - welcome your for the DPO website as well ~---

4 DEFENSE PBVAt;Y BOARD CDPB) MEETNG 2.'i ocr 2001 Clauired by Sanauel P. Jenhins AGENDA NOTES 4. Reporting requirements to allow the collection of data and Look at SORNs and holdings to document that these are information to allow measurement of privacy compliance timely and complete. Look where possible to reduce the across the DoD. To begin with spring FSMA report- number of these holdings to minimum necessary by progress toward review of systems/holding. OMB A-130 (1) combining within each component or requires bi-annual review- target should be 12.5% per (2) suggest consideration of a DoD or government-wide quarter SORN. action specific to compliance with DoD Directive and DoD regular R will be discussed in November 2007 DPB meeting 5. Future considerations - Reduction or elimination of SSNs. Budget and staffing requirements metric System of Records Notice recommendations 6. Additional discussion of relevant questions/issues - Please submit agenda items for November and future meetings. 7. Next meeting- The next meeting will be Tuesday, 20 Nov 2007 from 1300 to 1500, in the PLC2, Room B8. The December meeting will be Thursday, 20 Dec 2007 from 1300 to 1500, in the PLC2, Room B ~ -~ -! :

5 DEFENSE PRVACY BOARD Meeting Agenda December 5, 2007 ~/ #.. T -- ~ NOTES 1 Welcome and attendance- (Please sign the meeting attendance sheet!') 2 DPB Meeting Frequency - - to meet monthly - meet the first month of each quarter chaired by DOD SAOP - meetings in second and third months chaired by Director, DPO 3 The Privacy Program survey conducted this past summer contained recommendations for actions by the DPB - A. Alignment of short, mid and long-range goals for Privacy Survey recommendations - Comments on recommendations are under consideration B. Letter to Components- - Appointment of Senior Privacy Official - Reporting requirements - SORreviews - SSN usage/reduction C. Request for documents/input from October meeting: - PDs - Links for training - Website suggestions - Comments on application of disciplinary actions ECH

6 DEFENSE PRVACY BOARD j AGENDA Thursday, January 24,2008 New OMB Reporting Requirements- ~ Systems Reviews - Schedule of reviews April forward for eight (8) quarters Welcome and Attendance- NSPS- Government employees pay under FOA Additional discussion of relevant questions/issues Next meeting- ' Wednesday, February 20, S. Bell Street, Suite 920

7 DEFENSE PRVACY BOARD Meetin2 Agenda February 27,2008 DMHRS draft SORN- Cindy Allardvi #.. T -- NOTES 1 Welcome and attendance- (Please sign the meeting attendance sheet'') 2 Next of Kin/NPRC - 3 Mobilisa/PA Enterprise/System Notice/Other- 4 OPM ssues- ' 5 Reporting System Reviews- 6 No Quarterly Privacy Reporting FC

8 DEFENSE PRVACY BOARD tl A.GENDA Wednesday, March 19,2008 Systems Reviews - Welcome and Attendance- NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, April16, S. Bell Street, Suite ~ i'

9 DEFENSE PRVACY BOARD Meeting Agenda March 19,2008, 1:00pm. #.. T NOTES 1 Welcome and attendance - (Please s1gn the meeting attendance sheet'!) 2 M08-09 Reviews - 3 Retention- Disposition Pending Notations/NARA Guidance 4 MOBLSA- 5 SAOP nput ECH

10 --~ DEFENSE PRVACY BOARD AGENDA Wednesday, April16, 2008 Welcome and Attendance- Systems Reviews - NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, May 21, S. Bell Street, Suite

11 DEFENSE PRVACY BOARD Meeting Agenda APRL 16, # T. ODC Welcome and attendance NOTES (Please sign th..: meeting auendance sheet!) 2 Component's P Breach Reporting- immediate notification. from Component by embedded address ~(bxsl J 3 Enterprise Privacy Act Training- development/creation of a ~modeled after the FTC/Marc Groman ttaininge]. 4 5 PA for ADOBE LVE CYCLE- Fonns software MOBLSA 6 SSN Reduction Plan Provided previously ECH

12 DEFENSE PRVACY BOARD AGENDA Wednesday, May 21,2008 Systems Reviews - Welcome and Attendance- NSPS- Additional discussion of relevant questions/issues Next meeting- VVednesday,June18, S. Bell Street, Suite 920 'i

13 DEFENSE PRVACY BOARD AGENDA Wednesday, June 18,2008 Welcome and Attendance - Systems Reviews - NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, July 16, S. Bell Street, Suite 920

14 DEFENSE: PRVACY B,OARD MEETNG Wednesday, June 18,2008 1:00-2:30 PM Defense Privacy Office 1901 S, Bell Street, Suite 920., -, " ~.,.Te.l~phone : (703) 6Q,7,-2943 P.i~l 1'1?;~(703) 695..,4042, 'Pass code: 5453$5# Agenda. Call to Order- Chairperson, Samuel P. Jenkins. Roll Call ll. ntroduction of new DPO staff member -l(b)(s), V. ntroduction of new U.S. Navy Privacy Official- Miriam Brown-Lam V. Review of Last Meeting a. Former U.S. Navy Privacy Official's Retirement Honor Event V. New Business a. PA/SORNs/DTPR b. OMB Requirement- SORN Completion C. New DPO Policy- SORN Submission d. Quarterly SORN Review Reports e. FSMA Requirements f. MOBLSA Status g. TVERSA/P2P h. RMC Privacy Course i. Other ssues/questions? V. Calendar- next OPB meeting (Wednesday, 16 July 2008) V. Adjournment

15 .. DEFENSE PRVACY BOARD Meeting Agenda Wednesday, June 18,2008 # TOPC NOTE 1 2 WELCOME AND ATENDANCE ntroducef(bx6l J Ask Miriam Brown-Lam to introduce herself. (Please sign the meeting attendance shcct 1 1) PWSORN DTPR (Use paper & letters) OMB Requirements- New DPO Policy 3 TRANNG FOR T AND PRVACY FSMA!Exhibit 300 Review - \(b)(sl ~ants??? 4 QUARTERLY REPORT Use s and A-130 Guidance 5 FSMA REQUREMENTS Copy Copy 2007 Requirement 6 MOBLSA Status from [(bl( 6 l J 7 SORN or PAs :: t,

16 JL DEFENSE PRVACY BOARD Meeting Agenda Wednesday, June 18,2008 TOPC NOTE 8 9 TVERSA - Breach responsibility P2P - Stop notification RMC Privacy Course...-,., Report to DPO... ~

17 DEFENSE. PRVACY BOARD j AGENDA Wednesday, July 23,2008 Welcome and Attendance- FSMA REPORT (Sam Jenkins)- PA/SORN UPDATE <l(b)( 6 > ~- Quarterly Reporting (due 15 July 08)- Breach Reports - Additional discussion of relevant questions/issues Next meeting- Wednesday, August 20, S. Bell Street, Suite 920 ' ( i[

18 DEFENSE PRVACY BOARD MEETNG Wednesday, July 23, :00-2:30 PM Defense Privacy Office 1901 S. Bell Street, Suite 920,. Telephone: (703) orahn::..(l03) 695;.' 4042 ' Pa$s code:. st743q.#. _._... _ ;: _.:.;. -.-.,o:.;.. :;. ' "'-> Agenda. Call to Order- Chairperson, Samuel P. Jenkins Roll Call. ll. FSMA Report (Sam Jenkins)- V. PASORN Update ~(b)(s) p- V. NSPS (~ (b)(s) ~- V. Quarterly SORN Reporting (due 15 July 2008)- Breach Reports- V. V. Additional discussions of ssues- X. Calendar- next DPB meeting (Wednesday, 20 August 2008) X. Adjournment

19 DEFENSE PRVACY BOARD J AGENDA Wednesday, August 20,2008 Welcome and Attendance - Systems Reviews - NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, September 17, S. Bell Street, Suite 920

20 DEFENSE PRVACY BOARD J AGENDA Wednesday, September 17,2008 Systems Reviews - Welcome and Attendance- NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, October 15, S. Bell Street, Suite 920

21 DEFENSE PRVACY BOARD i J AGENDA Wednesday, October 15,2008 Systems Reviews - Welcome and Attendance- NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, November l9, S. Bell Street, Suite 920 ''

22 DEFENSE PRVACY B.OARD j AGENDA Wednesday, December 17, 2008 Systems Reviews - Welcome and Attendance- NSPS- Additional discussion of relevant questions/issues Next meeting- Wednesday, January 21, S. Bell Street, Suite 920