State Government General Records Retention Schedule (SGGRRS) Version 6.0 (June 2016)
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1 GS Corrective Actions Audits Records relating to the actions taken by the agency to address issues/findings raised in internal and external audits/reviews. Excludes: Corrective action plans; Certificates of completion; Reporting of corrective action, plans, progress on corrective actions and certificates of completion to the Office of Financial Management in accordance with State Administrative and Accounting Manual (SAAM) Section 55.10; Records covered by Corrective Actions Audits (Development of Plans) (DAN GS 04008); Records of the Office of Financial Management of corrective action reports received from other agencies. matter resolved Page 6 of 154
2 GS GS Corrective Actions Audits (Development of Plans) Records relating to the development of corrective action plans to address issues/findings raised in internal and external audits/reviews. Preliminary drafts of corrective action plans; Working notes; External Audits/Reviews of Agency Final Reports Records relating to the final outcome of audits conducted by either the State Auditor s Office or other external organizations. Excludes: Final reports of audits and examinations; Management letters; Exit items; Other documentation provided at the final exit conference. Records covered by Grants Received by State Agencies (DAN GS 23004); Records of the State Auditor s Office. Retain until completion and acceptance of final plan audit report date Page 7 of 154
3 GS GS External Audits/Reviews of the Agency Interactions Records relating to the agency s interactions with the external agency/organization conducting the audit/review of the agency. Requests for information; Entrance documents; Status reports; Excludes records covered by External Audits/Reviews of the Agency Final Reports (DAN GS 04006). Internal Audits/Consultations Development Records related to the conducting of internal audits/consultations which are either documented in the audit working papers or which proved not to be relevant to the conclusions of the audit/consultation. Preliminary drafts; Review notes; audit audit/consultation Page 8 of 154
4 GS GS Internal Audits/Consultations Final Reports and Audit Working Papers Final reports, audit working papers and other supporting documentation relating to the planning, methodology, conduct and conclusions of internal audits/consultations. Planning procedures and communications (such as engagement letters, memoranda of understanding, etc.); Internal control reviews; Substantive tests and criteria used; Audit strategies and procedures performed; Audit evidence; Conclusions reached; Final reports. Internal Audit Programs Quality Assurance Reviews (Development) Records relating to external independent reviews of agency s internal audit programs required by the Institute of Internal Auditors International Professional Practices Framework. Preliminary drafts; conclusion of audit/consultation review Page 9 of 154
5 GS GS Internal Audit Programs Quality Assurance Reviews (Final Reports) Records relating to final outcome of external independent reviews of agency s internal audit programs required by the Institute of Internal Auditors International Professional Practices Framework. Final reports; Working papers; Self-assessment documentation. Whistleblower Investigations Records relating to the referral of whistleblower complaints (made to an agency s designated official ) to the State Auditor s Office and agency copies of State Auditor s Office reports of allegations of fraud or violations of state laws or regulations as a result of the complaint in accordance with chapter RCW. Excludes the records of the State Auditor s Office. review report date Retain for 3 years after date of report Page 10 of 154
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