Baseline Evaluation of Agencies Participating in the Law Enforcement Technology Grant: A Descriptive Analysis

Transcription

1 Baseline Evaluation Report 1 Baseline Evaluation of Agencies Participating in the Law Enforcement Technology Grant: A Descriptive Analysis Prepared by: THE JUSTICE AND SAFETY CENTER ( Eastern Kentucky University College of Justice and Safety A Program of Distinction Richmond, Kentucky Prepared for: THE CENTER FOR RURAL DEVELOPMENT Somerset, Kentucky REVISED VERSION JANUARY 2003

2 CONTENTS Baseline Evaluation Report 2 I. INTRODUCTION AND OVERVIEW... 3 II. III. EVALUATION METHODOLOGY...5 FINDINGS A. DEMOGRAPHIC INFORMATION...6 B. TECHNOLOGY ASSESSMENT... 7 C. COMMUNICATIONS..12 D. REPORTING.14 E. GRANT ADMINISTRATION PROCESS 15 IV. SUMMARY V. REFERENCES..18 VI. APPENDICES APPENDIX A: EVALUATION INSTRUMENT 20 APPENDIX B: EVALUATION TIMELINE APPENDIX C: COUNTIES IN THE GRANT SERVICE AREA APPENDIX D: PARTICIPATING AGENCY CONTACT INFORMATION

3 Baseline Evaluation Report 3 I. INTRODUCTION AND OVERVIEW A majority of a typical law enforcement agency's budget is dedicated to personnel. Remaining resources are spent on basic equipment, such as cars, radios, and weapons. After those expenditures, there is little money available to purchase information technologies necessary to keep up with the information age in which we live. The information age has resulted in more people having faster access to more accurate data than ever before, making it necessary for law enforcement agencies to add technologies or enhance their existing technologies. Unfortunately, smaller agencies rarely have the resources to acquire those technologies. With the assistance of a law enforcement technology grant, law enforcement agencies in a forty county region in Southeastern Kentucky will be given the resources to become technologically advanced. More specifically, the grant is designed to improve the effectiveness of law enforcement through the integration of technologies that enable agencies to access and share information. The Center for Rural Development in Somerset, Kentucky, was selected to administer this law enforcement technology grant, in accordance with the Crime Identification Technology Act of 1998 (CITA) and funded through the Bureau of Justice Assistance (BJA). In administering this grant, The Center outlined four phases in which the technology would be implemented: Phase One Starter Kits: This phase includes desktop computers, appropriate software, printers, scanners, and digital cameras for each participating agency. Phase Two Field Laptops: This phase includes the deployment of ruggedized laptop computers deployed at a ratio of one computer to five officers in the agency. Each computer would include appropriate software, bar-code scanners, printers, vehicle mounting solutions, and office docking stations. This phase also included the deployment of radio systems to agencies that were determined to have a critical need. Phase Three Mobile Data Computing Networks: This phase includes the development of five model sites for the testing and evaluation of mobile data computing networks. Phase Four RMS/CAD: This phase includes the installation of records management systems (RMS) and computer aided dispatch (CAD) software solutions.

4 Baseline Evaluation Report 4 Every law enforcement agency in the forty-two county region, regardless of size or annual budget, was invited to participate in the law enforcement grant (See Appendix C - Eligible County Listing). Many of the counties throughout the region lack a sufficient tax base to fund advanced technologies for their law enforcement agencies. Additionally, agencies in this region face unique geographic barriers (such as mountainous terrain) that make deployment of certain communication technologies difficult. Historically, communication interoperability in this region has been virtually non-existent. In order to insure appropriate administration and utilization of resources, successful technology application and implementation, and customer satisfaction, the Justice and Safety Center (JSC) at Eastern Kentucky University is conducting a formative evaluation of the grant process. By using a formative evaluation, it is possible to correct any identified deficiencies throughout the grant process. The components of the evaluation include a process and effectiveness evaluation. The process evaluation includes an assessment of program administration and implementation, while the effectiveness evaluation focuses on the impact of technology in the law enforcement agencies. The first step in the evaluation process was the administration of a baseline survey. The baseline survey provides both a description of the status and trends of the law enforcement agencies included in the grant and the agency s satisfaction level with the grant process to this point. The information will then be compared to data that will be collected one year later to determine if the technology made a significant difference to the law enforcement agencies and if satisfaction levels significantly varied over the grant period.

5 Baseline Evaluation Report 5 II. EVALUATION METHODOLOGY Instrumentation The JSC research staff, in collaboration with The Center for Rural Development staff, developed a mail survey for the purpose of conducting a baseline evaluation of the law enforcement agencies participating in the law enforcement technology grant program. The instrument s format was a pen/pencil self-report survey including both closed-ended and openended questions (See Appendix A Evaluation Instrument). The survey was designed to obtain information from participating agencies regarding agency demographics, technology, communications, reporting, and the grant administration process. Survey Administration One hundred and ten law enforcement agencies (42 county, 68 municipal) were participating in the grant program at the time of survey administration. In order to thoroughly assess the program, all 110 agencies were surveyed. On November 1, 2001, surveys were sent to the agencies (See Appendix B Evaluation Timeline). Mail surveys typically result in low response rates unless follow-up mailings occur (see Frankfort-Nachmias and Nachmias, 1996). In all, three separate survey administrations were required in order to receive responses for every agency. The JSC repeated survey mailings to non-respondents two more times (January and March, 2002). Additionally, follow-up phone calls and facsimile transmissions were required to obtain the information from several agencies. Data Analysis Data were analyzed using the Statistical Package for the Social Sciences (SPSS), version 10 (2000) for the PC. Because most of the data collected were measured on nominal or rankorder scales (e.g., never, sometimes, often), most statistical analyses involved generating frequency and percentage distributions. These simple descriptive statistics provided the necessary information to address the five areas of this baseline evaluation.

6 Baseline Evaluation Report 6 III. FINDINGS Although surveys were sent to the 110 agencies participating in the law enforcement technology grant, the JSC research staff was unable to gather data from three agencies; two were without personnel during the data collection period and unable to respond. Consequently, surveys were received from 107 agencies and that data is reflected in this report. A. DEMOGRAPHIC INFORMATION The average number of full-time, sworn officers/deputies was eight (7), with a majority of the agencies (57%) employing six or fewer officers/deputies (n = 61). The range of full time officers varies from one to 52. The majority of agencies (66%) do not employ part-time sworn officers/deputies (n = 71), although 33% of the agencies employ at least one (n = 35). Approximately half of the agencies do not employ full-time civilian personnel, while the other half of the agencies employ at least one full-time civilian employee. Finally, a majority of agencies (78%) do not employ a part-time civilian employee (n = 83), although 22% of the agencies employ at least one civilian employee on a part-time basis (n =24). The average size jurisdiction served by the agencies consists of 9,843 persons, with 21% of the agencies serving jurisdictions consisting of more than 15,000 persons (n= 22). The average annual budget for the agencies is $395,373; however, 25% of the agencies have an annual budget of $100,000 or less (n = 27). On average, agencies have nine vehicles; however, 47% of the agencies have five or fewer vehicles (n = 50). The mean, range, and mode for the above-mentioned categories can be found below in Table One. Contact information obtained from the survey (Address, Phone, Fax, etc.) can be found in Appendix D (Participating Agency Contact Information). Table One: Agency Demographic Information

7 Baseline Evaluation Report 7 Mean Range Mode Full-Time, Sworn Officers 7 1 to 52 4 Part-Time, Sworn Officers 1 0 to 18 0 Full-Time, Civilian Personnel 2 0 to 12 0 Part-Time, Civilian Personnel 0 0 to 4 0 Jurisdiction Population 9, to 68,736 N/A Annual Budget $395,373 40,000 to 2,227,000 N/A Vehicles 8 1 to 60 2 B. TECHNOLOGY ASSESSMENT In the technology assessment section, respondents were asked if their agency owned the technology, the quantity owned, uses for the technology, and any known brand or specifications of the technology. Finally, because this was a baseline survey to determine what departmental resources were before the grant, respondents were asked not to include any technology that they may have already received through the grant. Desktop Computers The majority of agencies (77%) own at least one desktop computer (n = 82); however, 23% of the agencies do not own one (n = 25). The most common function for which agencies use their desktop computer is word processing (59%, n = 48), while the least common function was web page construction (6%, n = 7). Respondents were also asked to provide information about their most advanced desktop computer. Almost half of those with desktop computers (49%) reported that their highest speed processor was Megahertz (Mhz) (n = 40) and 44% indicated that their hard drive capacity was between one and ten Gigabytes (GB) (n = 36). Ninety four percent of respondents with computers reported having a CD-ROM drive (n = 77), while only 1% of respondents reported having a digital video disc (DVD) drive (n = 2). When asked what operating system they used with their most advanced computer, 55% reported using Windows 98 (n = 45), while 32% reported using Windows 2000 (n = 26). Laptop Computers

8 Baseline Evaluation Report 8 Respondents were asked if they owned laptop computers (either portable or mounted in a vehicle). Eighty-four percent of the agencies do not own portable laptop computers (n = 90); however, 16% of the agencies own at least one (n = 17). A majority of the agencies do not own laptop computers that are mounted in vehicles (95%, n = 102). Respondents were also asked to provide information about their most advanced laptop computer (either portable or mounted). Of those owning laptop computers (n = 17), five agencies had processors from Mhz and eight agencies had hard drive capacities of 1-10 GB. All of the laptops had CD-ROM drives, but only two of them had DVD drives. The most common operating system for the laptops was Windows 98 (n = 8). In addition to computers, respondents were asked a myriad of questions concerning other technologies that are owned by their agencies. If the agency owned the specific technology, respondents were also asked to indicate specifics such as features or brands. Table Two: Technologies Owned by Respondents TECHNOLOGY: % of AGENCIES THAT OWN/USE: IF OWNED, AVERAGE QUANTITY: COPY MACHINE 87% 1 FACSIMILE (FAX MACHINE) 86% 1 PRINTER 77% 2 DESKTOP COMPUTER 77% 1 SELF DEVELOPING FILM CAMERA (POLAROID) 72% 1 35 MM CAMERA 71% 1 INTERNET 57% 1 VIDEO CAMERA (PORTABLE) 46% 1 DIGITAL CAMERA 37% 1 TECHNOLOGY: % of AGENCIES THAT OWN/USE: IF OWNED, AVERAGE QUANTITY: FLATBED SCANNER 33% 1

9 Baseline Evaluation Report 9 VIDEO CAMERA (MOUNTED IN VEHICLE) 29% 1 GLOBAL POSITIONING SYSTEM (GPS) 24% 1 SERVER 21% 1 LAPTOP COMPUTER 16% 1 NIGHT VISION EQUIPMENT 14% 1 DEPARTMENTAL WEB PAGE 14% 1 DISPOSABLE CAMERA 6% 1 DIGITAL FINGERPRINT DEVICE 2% 1 PERSONAL DIGITAL ASSISTANT (PDA) 1% 1 Office Technologies Office technologies, such as copy machines, facsimiles, and printers, comprise the majority of technology that is used by the responding agencies. The most common piece of technology that agencies reported owning or having access to (87%) is the copy machine (n = 91). Forty-five percent own/use a desktop model as opposed to a floor model (n = 41) and only 5% have color copy capabilities (n = 5). Next, 86% of the respondents reported owning a fax machine (n = 92). Most agencies (77%) use a printer and on average agencies have two printers (n = 85). Respondents indicated that their most advanced printer was an inkjet printer (39%) and had color printing capabilities (55%). The majority of printers are local (89%) and are not networked. On the other hand, the office technology that is least owned or used is the flatbed scanner, with only 34% of respondents reporting ownership or access. Cameras/Surveillance Technologies Historically, cameras have been a common technology in most law enforcement agencies. A majority of respondents (72%) reported owning or using a self-developing film camera, such as a Polaroid camera (n = 78). Fifty four percent of those respondents use the self developing film camera for crime scenes (n = 42), while 37% use them for mug shots (n = 29). Almost as many (71%) reported using or owning a 35mm camera. Sixty two percent of

10 Baseline Evaluation Report 10 those agencies use the 35mm camera for crime scene photography. With the advent of digital cameras, technology is being enhanced to provide faster and clearer images. As indicated in table two, 37% of the respondents reported using a digital camera (n = 40). Of those respondents, 93% reported using the cameras for crime scene photography (n =37), while 73% use a digital camera for electronic mug shots (n = 29). Regarding surveillance equipment, 14% of the respondents reported using night vision equipment (n = 15). Ninety percent of those agencies reported using the night vision equipment for general surveillance activities (n = 13). Forty six percent of the agencies reported using a portable video camera (n = 49), while 29% of the agencies have video cameras mounted in their vehicles (n = 31). Internet Fifty seven percent of respondents indicated having the ability to connect to the Internet (n = 61). Of that 57%, the majority (90%) reported that their primary use for the Internet is electronic mail. Most of the agencies access the Internet via a phone line (85%, n = 52). Fourteen percent of the respondents maintain a department web page on the Internet (n = 15). Other Technologies Twenty four percent of respondents reported using global positioning systems (GPS) (n = 26). All of the respondents reported using the GPS units for locating both vehicles and officers. Only two percent of the agencies surveyed reported owning a digital fingerprint device (n = 2). The least owned or used technology in this survey was the personal digital assistant (PDA), and only one agency reported using a PDA for law enforcement activities. Computerized Files Respondents were asked questions about the types of computerized files maintained by their agency or otherwise available to their agency by direct computer inquiry. Table three reports those findings:

11 Baseline Evaluation Report 11 Table Three: Computerized Files Maintained by Agencies Type of Computerized File: % of Agencies that Maintain File: WARRANTS 36% ARRESTS 31% DOMESTIC VIOLENCE ORDERS 27% CRIMINAL HISTORIES 24% INCIDENT REPORTS 23% SUMMONSES 22% PAYROLL 22% STOLEN VEHICLES 21% TRAFFIC ACCIDENTS/CITATIONS 21% STOLEN PROPERTY OTHER THAN VEHICLES 20% CALLS FOR SERVICE 17% DRIVER S LICENSE 17% EVIDENCE 15% VEHICLE REGISTRATION 14% PERSONNEL 13% DEPARTMENT INQUIRY 11% UNIFORM CRIME REPORTS SUMMARY 10% ALARMS 9% FIELD INTERVIEW INFORMATION 7% OTHER (TAX COLLECTION INFORMATION) 3% NATIONAL INCIDENT BASED REPORTING SYSTEM (NIBRS) 0% Only one type of computerized files listed in table two (warrants) resulted in one-third or more of the responding agencies responding in the affirmative. However, arrests, domestic violence orders, criminal histories, and incident reports were common among those who kept computerized files. C. COMMUNICATIONS In order to provide for communications interoperability, radio systems must be technologically advanced to communicate with an advanced infrastructure. Part one asked respondents to identify the radio system currently being used by their department, the year the

12 Baseline Evaluation Report 12 system was acquired, and any known brand or specifications of the system. Table four displays the types of radio systems currently being used by the 101 agencies: Table Four: Radio Frequencies in the Forty County Region RADIO FREQUENCY % OF AGENCIES VHF - HIGH ( MHz) 63% Sixty-three UHF ( MHz) 18% percent of the agencies are VHF - LOW (30-50 MHz) 9% using VHF High which 800 MHz 2% has a frequency NO RESPONSE 8% between 150 and 170 MHz (n = 67). The newest radio system was purchased in 2002 and the oldest reported radio system was acquired in The most common brands used by the respondents were Motorola (36%, n = 38) and Kenwood (26%, n = 28). Table five lists the average number of communication devices that an agency owns: Table Five: Average Quantity of Communication Devices Communications Device: Average Quantity Owned: BASE STATION RADIO 1 MOBILE / VEHICLE RADIO 8 PORTABLE/PERSONAL RADIO 9 REPEATERS 1 As table five indicates, most agencies own one base station radio and average eight radios in their vehicles. Moreover, the agencies average nine portable radios that are carried on

13 Baseline Evaluation Report 13 the officer s/deputy s person and most agencies only have one repeater, if they have one at all. The radios that are used by respondents have an average of twelve channels. Cellular phones have not become a major communication device in the region, since most agencies did not report using cellular phones for law enforcement applications. Ninety two percent of the agencies have a conventional radio system, as opposed to a truncated system (n = 98). Eighty percent of the agencies are still using analog systems (n = 85), as opposed to digital systems (n = 21). Finally, 81% of the radio systems have a talk around channel (n = 87), and only 13% of the agencies are using a citizen band (CB) radio (n = 14). Next, respondents were asked which communication services their agency operates or subscribes to. Table six displays those results: Table Six: Communication Services Service: % of Agencies that Operate or Subscribe to Service: DISPATCH CENTER 78% 911 SERVICE 72% ENHANCED 911 SERVICE 54% COMPUTER AIDED DISPATCH (CAD) 15% RECORDS MANAGEMENT SYSTEM (RMS) 7% GEOGRAPHIC INFORMATION SYSTEM (GIS) 5% As displayed in table six, 78% of the agencies operate or subscribe to a dispatch center (n = 83), 72% to a 911 service (n = 77), and 54% to an Enhanced 911 (E911) service (n = 58). Fifteen percent of the agencies reported operating or subscribing to a computer aided dispatch (CAD) program (n = 16), 7% to a records management system (RMS) (n = 8), and 5% to a geographic information system (GIS) (n = 6). The most common RMS/CAD software identified through this section was developed by InterAct (n=3), otherwise, different software was used for each

14 Baseline Evaluation Report 14 agency. When asked if their dispatch center has radio communications with other public safety organizations, 92% reported having contact with the fire department (n = 98) and 84% with emergency medical services (n = 90). Other agencies that dispatch have radio communications with include other local law enforcement agencies, the Kentucky State Police, and rescue squads. Over half of the agencies dispatch communications are recorded (68 %, n = 73), and 54% of the agencies have direct departmental or call center access to a LINK/NCIC terminal (n = 58). Respondents were asked what public safety organizations officers have contact with. Eighty one percent of respondents reported that officers have radio communications with the fire department (n = 87) and 75% with emergency medical services (n = 80). Similar to dispatch centers, officers were reported to have radio communications with local law enforcement agencies, the Kentucky State Police, and rescue squads. It is also important to note that prior to the administration of the grant, agencies did not have wireless data capabilities in their patrol vehicles. D. REPORTING The fourth section of the baseline evaluation involves the reporting of crime data by the agency. First, agencies were asked if they reported their crime data to the Federal Bureau of Investigations for the Uniform Crime Reports (UCR). Ninety two percent of the agencies reported submitting data for the UCR (n = 98), with 81% reporting hard copy submissions (n = 79) as opposed to electronic submissions (n = 19). Finally, the agencies were asked if their agency was compliant with the National Incident Based Reporting System (NIBRS). Seventy five percent of the agencies were not aware of the NIBRS standards and did not know if they were compliant (n = 80). E. GRANT ADMINISTRATION PROCESS The final section of the baseline evaluation contains responses concerning the process by

15 Baseline Evaluation Report 15 which the law enforcement technology grant has been administered. First, respondents were asked if they have been kept informed of the grant information in a timely fashion. Ninety-four percent of the respondents believe that they have been kept informed in a timely fashion. Respondents were asked how they have been contacted regarding the grant. Table seven shows communication methods and the percentage of agencies that have been contacted through the specific method: Table Seven: Communication Methods by Which Agencies have been Informed of the Grant Communication Method: % of Agencies that have been contacted using the method: MAIL 95% PHONE 82% PERSONAL VISIT 55% ELECTRONIC MAIL 11% MEETINGS 5% As table seven displays, the majority of agencies (95%) have been contacted by mail (n = 101) and 82% by phone (n = 88). Respondents were also asked their satisfaction level with the administration of the grant has been up to this point. Most respondents (94%) indicated that they are very satisfied or satisfied with the administration of the grant. Only a small percentage of respondents (4%) indicated dissatisfaction with the grant administration process (n = 4). Respondents were asked if anything could be done differently in regards to the grant. Some respondents wished they could receive the technology faster and two respondents had a few difficulties with the installation of the laptop computers. Most of the responses were very positive with respondents expressing their gratitude for the grant (n = 14). The final question in the survey asked respondents how important the use of technology was in reaching their agency s goals. The majority (98%) indicated that the use of technology is either important or very important in assisting them to reach the goals (n = 105).

16 Baseline Evaluation Report 16 IV. SUMMARY The majority of agencies in the forty county region are small and have very limited resources. While most agencies have computers, many of those are insufficient and incapable of performing advanced functions. Existing desktop computers are predominately used for data basing records such as warrants, arrests, and domestic violence orders. Since most agencies do not own laptop computers, when they are distributed through the grant, these will be new technologies for the agencies. Perhaps, agencies will utilize laptops for other functions compared to what they have traditionally used the more frequently owned desktop models. Office equipment (copy machines, printers, and fax machines) was the most common technology in the agencies. Office equipment is often less expensive than other technologies listed in the survey and may be perceived as having more utility by smaller agencies, when compared with other technologies such as personal data assistants, digital fingerprint devices, and night vision equipment. Respondents indicated that these technologies were the least commonly owned. In the area of communications, the majority of agencies are using VHF High radio systems on a frequency of MHz. Those systems are largely conventional, analog, and have a talk around channel. Most agencies operate or subscribe to a dispatch center or 911 service, but the deployment of computer aided dispatch (CAD) and record management systems (RMS) will be a new technology to many of the agencies. Regarding reporting, it was determined that the majority of agencies provide their crime data via hard copies to the Uniform Crime Reports (UCR), but are not familiar with the National Incident Based Reporting System (NIBRS). Last, respondents indicated that they were extremely satisfied so far with the grant administration process. Respondents acknowledged that they have been kept informed of the grant information in a timely fashion. Moreover, they indicated that technology is important in helping them reach the goals that their departments have set.

17 Baseline Evaluation Report 17

18 Baseline Evaluation Report 18 V. REFERENCES Frankfort-Nachmias, C., and Nachmias, D. (1996). Research Methods in the Social Sciences, 5 th ed. New York, NY: St. Martin s Press. SPSS Version 10 for Windows. (2000). Chicago, IL: SPSS Inc.

19 Baseline Evaluation Report 19 VI. APPENDICES BASELINE EVALUATION REPORT

20 Baseline Evaluation Report 20 APPENDIX A: EVALUATION INSTRUMENT

21 Baseline Evaluation Report 21 Law Enforcement Technology Grant Evaluation Eastern Kentucky University Justice and Safety Center The Center for Rural Development Somerset, Kentucky October 25, 2001 Dear Kentucky Law Enforcement Administrator, Completion of the following survey is an eligibility requirement to receive technology from The Center for Rural Development. The purpose of this survey is to learn more about the participating agency s existing technical capabilities. Upon completion of this survey, please return it in the postage-paid envelope provided in this packet. If you have any questions contact me at (859) or by at Ryan.Baggett@eku.edu. Your cooperation with the Eastern Kentucky University Justice and Safety Center is appreciated. Sincerely, Ryan K. Baggett Assistant Director for Law Enforcement Technology SECTION A: DEMOGRAPHIC INFORMATION Agency Name: Chief or Sheriff s Name: Address: City: County: Zip Code: Phone: ( ) - Fax: ( ) - Address: Department Web Page Address (if applicable): Number of Personnel in Agency: Sworn Full-Time: Civilian Full-Time: Sworn Part-Time: Civilian Part-Time: Population of Jurisdiction Served: Agency s Annual Budget: $ SECTION B: TECHNOLOGY ASSESSMENT Number of Agency Vehicles:

22 Baseline Evaluation Report 22 PART I: Indicate whether your agency owns the listed technology, the quantity of the technology, your agency s uses for that particular piece of technology, the brand or specifications of the technology if known and answer any specific questions about the specific piece of technology. (Please DO NOT list technology that has been provided through this grant!!) TECHNOLOGY: Does your Agency Own? Desktop Computer YES NO Quantity Owned? USES FOR DESKTOP COMPUTER(S) (check all that apply) Reporting Word Processing / Internet Databasing Presentations Web Page Construct Other, specify: If your agency owns a desktop computer(s), please provide the following information about your most advanced Desktop computer. If your computer has a Windows operating system the information may be found by right clicking on the My Computer icon on the desktop and then clicking Properties ): A. Processor Speed: Less than 100 Mhz Mhz Mhz More than 1 Ghz B. Hard Drive Size: Less than 1 GB 1 10 GB GB More than 20 GB C. Does the computer have a CD-ROM Drive? YES NO D. DVD Player? YES NO E. Operating System on computer? WIN 95 WIN 98 WIN 2000 WIN XP Other: F. Mark the types of software on your computer: Databasing/Spreadsheet Word Processing Presentation Software Law Enforcement Software, please list: Other software not listed, please specify: TECHNOLOGY: Laptop Computer (Portable / Not mounted in vehicle) Laptop Computer (Mounted in Vehicle) Does your Agency Own? YES YES NO NO Quantity Owned? AGENCY USES FOR LAPTOP COMPUTER(S)? Reporting Word Processing Databasing Presentations Internet Other, specify: Reporting Word Processing Databasing Presentations Internet Other, specify:

23 Baseline Evaluation Report 23 If your agency owns either a portable or mounted laptop computer(s), answer the following questions about the specifications of your most advanced laptop computer. (This information can be determined by right clicking on the My Computer icon on the desktop and then clicking Properties ) : A. Processor Speed: Less than 100 Mhz Mhz Mhz More than 1 Ghz B. Hard Drive Size: Less than 1 GB 1 10 GB GB More than 20 GB C. Does the computer have a CD-ROM Drive? YES NO D. DVD Player? YES NO E. Operating System on computer? WIN 95 WIN 98 WIN 2000 WIN XP Other: F. Mark the types of software on your computer: Databasing/Spreadsheet Word Processing Presentation Software Law Enforcement Software, please list: Other software not listed, please specify: TECHNOLOGY: Does your Agency Own? Quantity Owned? AGENCY USES FOR PRINTER(S)? PRINTING Printer YES NO Other, specify: If your agency owns a printer(s), answer the following questions about the specifications of your most advanced printer: A. Does your printer have color printing capabilities? YES NO B. Type of Printer: Dot Matrix Bubblejet Inkjet Laser Other, specify: C. Is your printer networked (more than one computer prints to it)? YES NO TECHNOLOGY: Does your Agency Own? Quantity Owned? AGENCY USES FOR COPY MACHINE(S)? Copy Machine YES NO COPYING OTHER, SPECIFY: A. Model of copy machine: Desktop Model or Floor Model B. Does your copy machine have color copying capabilities? YES NO

24 Baseline Evaluation Report 24 TECHNOLOGY: Does your Agency Own? Quantity Owned? AGENCY USES FOR INTERNET? STAY ABREAST OF LAW ENFORCEMENT NEWS Internet YES NO DEPARTMENT WEB PAGE OTHER, SPECIFY: A. How does your agency connect to the Internet? Phone DSL Cable T-1 T-3 B. ISP (Internet Service Provider) used by agency? Server AOL MSN Other: TECHNOLOGY: Does your Agency Own? Quantity Owned? USES? BRAND / SPECIFICATIONS? HP Handspring Personal Digital Assistant (handheld computer PDA) YES NO Faxing Department Info. Palm Compaq Other: Fax Machine YES NO Other, specify: Internet Server (A computer or device on a network that manages network resources) YES NO Information Storage Other, specify: Scanning Flatbed Scanner YES NO Department Web Page YES NO Other, specify: Department Information URL: Programming Information Who Maintains your Web Page? Staff Information Agency Member Other, specify: Citizen Company Other:

25 Baseline Evaluation Report 25 TECHNOLOGY: Does your Agency Own? Quantity Owned? USES? BRAND / SPECIFICATIONS? Location of officers Global Positioning System (GPS) YES NO Location of vehicles Other, specify: Fingerprint Prisoners Digital Fingerprint Device YES NO Fingerprint Citizens Other, specify: Mug Shots Digital Camera YES NO (Self developing film) Camera (for example, Polaroid) YES NO 35 mm Camera YES NO Disposable Camera YES NO Night Vision Equipment YES NO Crime Scene Photography Other, specify: Mug Shots Crime Scene Photography Other, specify: Mug Shots Crime Scene Photography Other, specify: Mug Shots Crime Scene Photography Other, specify: Surveillance Special Ops. / SWAT Other, specify:

26 Baseline Evaluation Report 26 TECHNOLOGY: Does your Agency Own? Quantity Owned? USES? BRAND / SPECIFICATIONS? Surveillance Video Camera (Portable) YES NO Other, specify: Video from Vehicle Video Camera (mounted in vehicle) YES NO Other, specify: Part II: Please Mark (X) the types of computerized files maintained by your agency or otherwise available to your agency by direct computer inquiry: Alarms Payroll Arrests Personnel Calls for service Stolen vehicles Criminal histories Stolen property other than vehicles Department inquiry Summonses Driver s license Traffic accidents / citations Domestic violence orders Warrants Evidence National Incident Based Reporting System (NIBRS) Field interview information Uniform Crime Reports (UCR) Summary Incident reports Vehicle registration Other (please list):

27 Baseline Evaluation Report 27 SECTION C: COMMUNICATIONS Part I: Identify the radio system that is currently being used by your department, the year the system was acquired, and brand and/or specifications of system: Radio System: Year Acquired: Brand and Specifications: VHF - LOW (30-50 MHz) VHF - HIGH ( MHz) UHF ( MHz) 800 MHz Part II: Answer the following questions concerning your communications system: 1. Please list the quantity that your agency owns of each communications device listed below: A. Base station Radio: B. Mobile / Vehicle Radio: C. Portable / Personal Radio: D. Repeaters: E. Cellular Phones: F. Number of Channels on Radio: 2. Is your radio system: Trunked or Conventional 3. Is your radio system: Digital or Analog 4. Does your radio system have a talk around channel? YES / NO 5. Do your officers use a citizen band (CB) radio while on duty? YES / NO 5a. If yes, what are the radios used for?

28 6. Which of the following services does your agency operate or subscribe to? Baseline Evaluation Report 28 Dispatch Center YES / NO 911 Service YES / NO Enhanced 911 (E911) Service YES / NO If YES, Indicate Software: Computer Aided Dispatch (CAD) System YES / NO Records Management System (RMS) YES / NO Geographic Information System (GIS) YES / NO 7. Does your dispatch center have radio communications with other public safety organizations? YES / NO If yes, which ones: Fire EMS Other, please specify 8. Do your officers have radio communications with other public safety organizations? YES / NO If yes, which ones: Fire EMS Other, please specify 9. Are your dispatch communications recorded? YES / NO 10. Does your agency have direct departmental or call center access to a LINK/NCIC terminal? YES / NO

29 Baseline Evaluation Report 29 SECTION D: REPORTING 1. Does your agency report data to the Uniform Crime Reports (UCR)? YES / NO 1a. If YES, does your agency send hard copies of UCR data to the Kentucky State Police or does your agency submit data electronically? Hard Copies / Data Submitted Electronically 2. Is your agency National Incident Based Reporting System (NIBRS) compliant? YES / NO / Don t Know SECTION E: GRANT ADMINISTRATION PROCESS 1. Have you been kept informed of this law enforcement technology grant information in a timely fashion? YES / NO 2. How have you been contacted regarding this grant? (Check all that apply). Mail Phone Electronic Mail ( ) Personal Visit Other, please specify: 3. Overall, what is your satisfaction level with the administration of this grant? (Please circle your answer): Very Dissatisfied Dissatisfied Somewhat Satisfied Very Satisfied

30 Baseline Evaluation Report If anything could have been done differently regarding this grant, what would it be? How important is the use of technology in reaching your goals as a law enforcement agency? (Please circle your answer): Not Important Somewhat Important Very Important

31 Baseline Evaluation Report 31 APPENDIX B: BASELINE EVALUATION TIMELINE

32 Baseline Evaluation Report 32 BASELINE EVALUATION TIMELINE ID Task Name Duration Start 1 Phase One and Two Baseline Survey 199 days Tue 8/21/01 2 Development of Baseline Survey 29 days Tue 8/21/01 3 Review of Survey / Suggestions 10 days Mon 10/1/01 4 Preparation for Mailout 8 days Mon 10/15/01 5 Mailout #1 37 days Thu 11/1/ J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N JSC Staff The Center for Rural Development Guy,Baggett,Bertie 6 Data Entry - Mailout #1 37 days Thu 11/1/01 7 Mailout #2 29 days Mon 1/7/02 8 Data Entry - Mailout #2 29 days Mon 1/7/02 9 Meeting with Mitchell Smith 1 day Fri 1/4/02 10 Grant Advisory Council Meeting - Somerset 1 day Fri 2/15/02 11 Mailout #3 22 days Mon 3/4/02 12 Data Entry - Mailout #3 15 days Mon 3/4/02 13 Phone Calls to Collect Remaining Surveys 17 days Mon 3/11/02 14 Baseline Survey - Final Report Construction 35 days Mon 4/8/02 15 Baseline Data Analyzed 5 days Mon 4/8/02 16 Baseline Survey Results Prepared for Presentation 5 days Mon 4/15/02 Baggett,Guy,Bertie Guy,Bertie,Baggett Baggett Baggett,Alwes Baggett,Guy,Bertie Guy,Baggett Baggett Baggett 17 Presentation of Baseline Data to Advisory Council Meeting - Somerset (POSTPONED) 1 day Fri 4/19/02 Baggett 18 Baseline Survey Report Drafted 6 days Fri 4/12/02 19 Report Review 24 days Mon 4/22/02 20 Final Report provided to The Center 1 day Fri 5/24/02 Baggett Cordner,Collins,Scarborough JSC

33 Baseline Evaluation Report 33 APPENDIX C: KENTUCKY COUNTIES IN THE GRANT SERVICE AREA

34 Baseline Evaluation Report 34 FORTY-TWO COUNTY GRANT SERVICE AREA: Adair County Bath County Bell County Breathitt County Casey County Clay County Clinton County Cumberland County Estill County Floyd County Garrard County Green County Harlan County Jackson County Jessamine County Johnson County Knott County Knox County Laurel County Lawrence County Lee County Leslie County Letcher County Lincoln County Magoffin County Martin County McCreary County Menifee County Metcalfe County Monroe County Morgan County Owsley County Perry County Pike County Pulaski County Rockcastle County Rowan County Russell County Taylor County Wayne County Whitley County Wolfe County

35 Baseline Evaluation Report 35 APPENDIX D: PARTICIPATING AGENCY CONTACT INFORMATION

36 Baseline Evaluation Report 36 ADAIR COUNTY Adair County Sheriff s Department Sheriff Ralph Curry 500 Public Square Columbia, KY Phone: Fax: Columbia Police Department Chief Edwin N. Taylor 116 Campbellsville Street Columbia, KY Phone: Fax: BATH COUNTY Bath County Sheriff s Office Sheriff Randall Armitage P.O. Box 95 Owingsville, KY Phone: Fax: Owingsville Police Department Chief Ray Toy P.O. Box 453 Owingsville, KY Phone: Fax: BELL COUNTY Bell County Sheriff s Department Sheriff Harold Harbin P.O. Box 448 Pineville, KY Phone: Fax: Middlesboro Police Department Chief Jeffrey Sharpe P.O. Box 601 Middlesboro, KY Phone: Fax: Pineville Police Department Chief W. Steven Green P.O. Box 688 Pineville, KY Phone: Fax: BREATHITT COUNTY Breathitt County Sheriff s Office Sheriff John Turner 1137 Main St. Jackson, KY Phone: Fax: Jackson Police Department Chief Clyde M. Caudill 333 Broadway Jackson, KY Phone: Fax: CASEY COUNTY Casey County Sheriff s Office Sheriff Robert Weddle P.O. Box 100 Liberty, KY Phone: Fax: Liberty Police Department Chief Ronald White P.O. Box 127 Liberty, KY Phone: Fax: CLAY COUNTY Clay County Sheriff s Department Sheriff Ed Jordan 316 Main Street, Room 103 Manchester, KY Phone: Fax:

37 Baseline Evaluation Report 37 Manchester Police Department Chief Dennis Price 200 White Street Manchester, KY Phone: Fax: CLINTON COUNTY Albany Police Department Chief Ernest R. Guffey 204 Water Street Albany, KY Phone: Fax: Clinton County Sheriff s Office Sheriff Kay Riddle 100 South Cross Street Albany, KY Phone: Fax: CUMBERLAND COUNTY Burkesville Police Department Chief Steve H. Wheat 214 Upper River Street Burkesville, KY Phone: Fax: Cumberland County Sheriff s Office Sheriff James Pruitt P.O. Box 838 Burkesville, KY Phone: Fax: ESTILL COUNTY Estill County Sheriff s Department Sheriff Gary Freeman 130 Main Street Irvine, KY Phone: Fax: Irvine Police Department Chief James Crowe 142 Broadway Irvine, KY Phone: Fax: Ravenna Police Department Chief P.O. Box 177 Ravenna, KY Phone: Fax: FLOYD COUNTY Allen Police Department Chief James Burke P.O. Box 510 Allen, KY Phone: Floyd County Sheriff s Office Sheriff John Blackburn P.O. Box 152 Prestonsburg, KY Phone: Fax: Martin Police Department Chief Jeffrey Powell P.O. Box 749 Martin, KY Phone: Fax: Prestonsburg Police Department Chief Darrel Conley 200 North Lake Drive Prestonsburg, KY Phone: Fax: Wayland City Police Department Chief Keith Frasure Route 1086 Front Street Wayland, KY Phone: Fax:

38 Baseline Evaluation Report 38 Wheelwright Police Department Chief Randy W. Johnson P.O. Box 365 Wheelwright, KY Phone: Fax: GARRARD COUNTY Garrard Sheriff s Office Sheriff Ronald Wardrip #15 Public Square Suite 4 Lancaster, KY Phone: Fax: Lancaster Police Department Chief Russell Preston 101 Stanford Street Lancaster, KY Phone: Fax: GREEN COUNTY Green County Sheriff s Office Sheriff Mel Shuffett 203 West Court Street Greensburg, KY Phone: Fax: Greensburg Police Department Chief John Brady 105 W. Hodgenville Ave. Greensburg, KY Phone: Fax: HARLAN COUNTY Benham Police Department Chief Robert D. Clay P.O. Box E Benham, KY Phone: Fax: Cumberland Police Department Chief Joe E. Eldridge 1509 East Main Street Cumberland, KY Phone: Fax: Evarts Police Department Chief Lupe Blas P.O. Box 208 Evarts, KY Phone: Fax: Harlan City Police Department Chief Roy Hatfield 218 South Main Street Harlan, KY Phone: Fax: Harlan County Sheriff s Office Sheriff Steve Duff P.O. Box 978 Harlan, KY Phone: Fax: Loyall Police Department Chief Marvin Lipfird P.O. Box 1060 Loyall, KY Phone: Fax: Lynch Police Department Chief Daniel Banks 6 Main Street, P.O. Box 667 Lynch, KY Phone: Fax: JACKSON COUNTY Jackson County Sheriff s Office Sheriff Timothy Fee P.O. Box 426 McKee, KY Phone: Fax:

39 Baseline Evaluation Report 39 McKee Police Department Chief Robbie Peters P.O. Box 456 McKee, KY Phone: Fax: JESSAMINE COUNTY Jessamine County Sheriff s Office Sheriff Joe Walker 101 South Second Street Nicholasville, KY Phone: Fax: Nicholasville Police Department Chief Barry Waldrop 510 North Main Street Nicholasville, KY Phone: Fax: Wilmore Police Department Chief Stephen Boven 335 East Main Street Wilmore, KY Phone: Fax: JOHNSON COUNTY Johnson County Sheriff s Office Sheriff Bill Witten 342 Second Street Paintsville, KY Phone: Fax: Paintsville Police Department Chief Doug Wallen 519 Broadway Paintsville, KY Phone: Fax: KNOTT COUNTY Hindman Police Department Chief Paul Jarrell P.O. Box 496 Hindman, KY Phone: Fax: Knott County Sheriff s Office Sheriff Wheeler Jacobs P.O. Box 1170-Courthouse Hindman, KY Phone: Fax: Pippa Passes Police Department Chief Bryan Cook 100 Purpose Road #5 Pippa Passes, KY Phone: Fax: KNOX COUNTY Barbourville Police Department Chief Johnny E. Smith P.O. Box 1300 Barbourville, KY Phone: Fax: Knox County Sheriff s Office Sheriff Wilbur Bingham 401 Court Square Barbourville, KY Phone: Fax: LAUREL COUNTY Laurel County Sheriff s Office Sheriff Gene Hollon 203 South Broad Street London, KY Phone: Fax:

40 Baseline Evaluation Report 40 London Police Department Chief Elijah D. Hollon 503 South Main Street London, KY Phone: Fax: Leslie County Sheriff s Office Sheriff James Davidson P.O. Box 912 Hyden, KY Phone: Fax: LAWRENCE COUNTY Lawrence County Sheriff s Office Sheriff Bobby J. Workman 122 South Main Cross Street Louisa, KY Phone: Fax: Louisa Police Department Chief Kevin Adkins 215 North Main Cross Street Louisa, KY Phone: Fax: LEE COUNTY Beattyville Police Department Chief Stephen Mays, Jr. 61 River Drive Beattyville, KY Phone: Fax: Lee County Sheriff s Office Sheriff James Harvey Pelfrey P.O. Box P Beattyville, KY Phone: Fax: LESLIE COUNTY Hyden Police Department Chief Delano Huff P.O. Box 972 Hyden, KY Phone: Fax: LETCHER COUNTY Fleming-Neon Police Department Chief Joey Sparkman P.O. Box 66 Neon, KY Phone: Fax: Jenkins Police Department Chief Bill Tackett P.O. Box 568 Jenkins, KY Phone: Fax: Letcher County Sheriff s Office Sheriff Eddie Back 156 Main Street Whitesburg, KY Phone: Fax: Whitesburg Police Department Chief Paul Miles 38 East Main Whitesburg, KY Phone: Fax: LINCOLN COUNTY Crab Orchard Police Department Chief Richard Phillips P.O. Box 87 Crab Orchard, KY Phone: Fax:

41 Baseline Evaluation Report 41 Lincoln County Sheriff s Office Sheriff Shelby Lakes 102 East Main Stanford, KY Phone: Fax: Stanford Police Department Chief Keith Middleton 305 East Main St. Stanford, KY Phone: Fax: MAGOFFIN COUNTY Salyersville Police Department Chief Greg Patier P.O. Box 640 Salyersville, KY Phone: Fax: MARTIN COUNTY Inez Police Department Chief Wallace Mitchell Williams P.O. Box 540 Inez, KY Phone: Fax: Martin County Sheriff s Office Sheriff Darrel L. Young P.O. Box 407 Inez, KY Phone: Fax: McCREARY COUNTY McCreary County Sheriff s Office Sheriff Regal Bruner P.O. Box 627 Whitley City, KY Phone: Fax: MENIFEE COUNTY Menifee County Sheriff s Office Sheriff Rodney L. Coffey P.O. Box 142 Frenchburg, KY Phone: Fax: METCALFE COUNTY Metcalfe County Sheriff s Office Sheriff Randal Shirley P.O. Box 371 Edmondton, KY Phone: Fax: Edmonton Police Department Chief Tony Harris P.O. Box 374 Edmonton, KY Phone: MONROE COUNTY Fountain Run Police Department Chief Harold Brown P.O. Box 37 Fountain Run, KY Phone: Fax: Gamaliel Police Department Chief P.O. Box 126 Gamaliel, KY Phone: Fax: Monroe County Sheriff s Department Sheriff Jerry Gee P.O. Box 216 Tompkinsville, KY Phone: Fax:

42 Baseline Evaluation Report 42 Tompkinsville Police Department Chief Johnny Graves 206 North Magnolia St. Tompkinsville, KY Phone: Fax: Perry County Sheriff s Office Sheriff Les Burgett P.O. Box 7309 Hazard, KY Phone: Fax: MORGAN COUNTY Morgan County Sheriff s Office Sheriff Bill F. Lacy P.O. Box 305 West Liberty, KY Phone: Fax: West Liberty Police Department Chief James Keeton 561 Main St. West Liberty, KY Phone: Fax: OWSLEY COUNTY Booneville City Police Department Chief Johnny Logsdon 1 Mulberry St. Booneville, KY Phone: Fax: Owsley County Sheriff s Office Sheriff Paul Short P.O. Box 70 Booneville, KY Phone: Fax: PERRY COUNTY Hazard Police Department Chief Ronnie Bryant P.O. Box 420 Hazard, KY Phone: Fax: PIKE COUNTY Elkhorn City Police Department Chief D. Ramey P.O. Box 681 Elkhorn, KY Phone: Fax: Pike County Sheriff s Office Sheriff Charles E. Keesee P.O. Box 839 Pikeville, KY Phone: (?) Fax: Pikeville Police Department Chief James G. Justice 101 Division St. Pikeville, KY Phone: Fax: PULASKI COUNTY Burnside Police Department Chief Gary M. Hampton P.O. Box 8 Burnside, KY Phone: Fax: Ferguson Police Department Chief David Moss 414 Murphy Ave. Ferguson, KY Phone: Fax:

43 Baseline Evaluation Report 43 Science Hill Police Department Chief William Robbie Gossett P.O. Box 97 Science Hill, KY Phone: Fax: Pulaski County Sheriff s Office P.O. Box 752 Somerset, KY Phone: Fax: Somerset Police Department Chief Larry Wesley 400 East Mt. Vernon St. Somerset, KY Phone: Fax: ROCKCASTLE COUNTY Brodhead Police Department Chief Joe M. Bussell P.O. Box 556 Brodhead, KY Phone: Fax: Livingston Police Department Chief Joseph Johnson P.O. Box 654 Livingston, KY Phone: Fax: Mt. Vernon Police Department Chief William A. Mink P.O. Box 1465 Mt. Vernon, KY Phone: Fax: Rockcastle Sheriff s Office Sheriff Shirley Smith P.O. Box 715 Mt. Vernon, KY Phone: Fax: ROWAN COUNTY Morehead Police Department Chief Randy Waltz 105 East Main Street Morehead, KY Phone: Fax: Rowan County Sheriff s Office Sheriff Jack Carter 627 East Main Street Morehead, KY Phone: Fax: RUSSELL COUNTY Jamestown Police Department Chief Joey Hoover P.O. Box 587 Jamestown, KY Phone: Fax: Russell County Sheriff s Office Sheriff Larry Bennett P.O. Box 78 Jamestown, KY Phone: Fax: Russell Springs Police Department Chief Joseph M. Irvine 72 High Street Russell Springs, KY Phone: Fax: TAYLOR COUNTY Campbellsville Police Department Chief William Cassell 100 Terri St. Campbellsville, KY Phone: Fax: