AGENDA PUBLIC HEARING ON THE FY2018 PROPOSED PROGRAM OF PROJECTS 1. PUBLIC HEARING TIME CERTAIN 9:00 A.M.

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1 REGULAR BOARD OF DIRECTORS MEETING Monday, June 4, 2018, 9:00 AM Florida Conference Room HART Administrative Office 1201 East 7 th Avenue, Tampa FL Information not viewable is available upon request - phone: or petitl@gohart.org TAB AGENDA PUBLIC HEARING ON THE FY2018 PROPOSED PROGRAM OF PROJECTS 1. PUBLIC HEARING TIME CERTAIN 9:00 A.M. CALL TO ORDER AND PLEDGE OF ALLEGIANCE OPENING STATEMENT PUBLIC INPUT ON PUBLIC HEARING ON THE FY2018 PROPOSED PROGRAM OF PROJECTS (3 MINUTES PER SPEAKER) CLOSE PUBLIC HEARING BOARD DISCUSSION ACTION ITEM Resolution #R ~ Authorizing Approval of the Proposed Program of Projects (POP) and Applying for and Accepting all FY2018 Federal Transportation Funding Overview: Annually, HART receives federal funding through the Federal Transit Administration (FTA) which is used for operating expenses and capital projects. A resolution from the HART Board is required to receive the funding. In addition, urbanized area formula (Section 5307) and bus formula programs (Section 5339) have special requirements related to identifying the specific list of projects to be reimbursed with the funding and obtaining public input on the projects. REGULAR BOARD OF DIRECTORS MEETING CALL TO ORDER 2. APPROVAL OF MINUTES a. Regular Board of Directors Meeting Minutes ~ May 7,

2 Hillsborough Transit Authority Board of Directors Meeting Agenda June 4, 2018 Page 2 TAB REGULAR MEETING continued PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) 3. APPROVAL OF CONSENT AGENDA Finance and Audit Committee met on May 21, 2018 and recommended approval of the following items to the full HART Board of Directors: a. Resolution #R ~ Authorize the Interim Chief Executive Officer to Purchase up to Ten Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a Not-To Exceed Amount of $5,322, Brian Allan, Interim Director of Maintenance Overview: The purpose of this item is to request authorization to purchase ten forty-foot CNG powered heavyduty transit buses to replace vehicles that have outlived their useful life. The replacements are necessary to support fixed route service and to provide a reliable fleet. b. Resolution #R ~ Authorizing the Interim Chief Executive Officer to Apply for and Accept Fiscal Year 2018 Surface Transportation Block Grant (STBG) Program Funding Cyndy Zambella, Director of Budget and Grants Overview: HART has received notice of a grant award that must be considered and approved by the Board of Directors through resolution, before final execution by the Federal Transit Administration. c. Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a One- Year Base with Two One-Year Options Contract for Consulting and Broker Services Health Insurance and Benefits Programs to Arthur J. Gallagher Benefits Services, Inc. in an Amount Not-to-Exceed $315, Brooke Basquit, Director of Human Resources & Compliance Officer Overview: HART requires the services of a Benefits Broker to assist in management of HART benefits program. d. Resolution #R ~ Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Contract for the Design of the 21st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884,563 Plus a Contingency of $403,860 for a Total Not-to-Exceed Amount of $3,288,423 for a Two Year Period Lynda Crescentini, Interim Director of PMO Overview: The purpose of this contract is to design a New Heavy Maintenance Facility to replace the existing maintenance building located at 4305 E. 21st Avenue. The project will consist of a service area with bus lifts and other heavy maintenance equipment, stormwater treatment, canopied fuel island, wash facility, restrooms, breakrooms, electronic shop, classrooms, maintenance offices and support area. This design will include the stormwater improvements, identified in the recent comprehensive drainage study, to correct the major flooding events on site.

3 TAB REGULAR MEETING continued Hillsborough Transit Authority Board of Directors Meeting Agenda June 4, 2018 Page 3 4. APPROVAL OF ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. Resolution #R ~ Authorization to Implement the Route 48 Serving Temple Terrace Effective July 1, Phillip St. Pierre, Manager of Scheduling Services Overview: One of the service eliminations enacted from the FY2017 Comprehensive Operations Analysis and Mission MAX was the elimination of the Route 57 serving Temple Terrace. The new Route 48 is proposed to operate seven days per week and be a shorter and more efficient version of the Route 57 that does not include the areas with demonstrated low productivity. b. Resolution #R ~ Authorize the Interim Chief Executive Officer and HART Staff to Implement Procedures to Eliminate the Current Route 96 (Weekday In-Towner) and Route 97 (Saturday In-Towner) Effective July 1, Phillip St. Pierre, Manager of Scheduling Services Overview: Due to service limitations and duplication service from the Downtown Partnership s Downtowner, Uber and Lyft, which are readily available and have proven successful in this area, the In-Towner continues to underperform. In addition, the trolley vehicles are nearing or have surpassed their life expectancy. 5. DISCUSSION ITEM Interim Chief Executive Officer Status David Smith, General Counsel PRESENTATIONS Fiscal Year 2019 Budget Process Overview Cyndy Zambella, Director of Budget and Grants Overview: The purpose of this presentation is to provide the tentative operating budget overview for Fiscal Year Mission MAX Update Jeff Seward, Interim Chief Executive Officer Overview: Staff will provide an overview and update on the Mission MAX service changes that were implemented in October of INTERIM CHIEF EXECUTIVE OFFICER S REPORT... verbal CHAIR S REPORT... verbal

4 Hillsborough Transit Authority Board of Directors Meeting Agenda June 4, 2018 Page 4 TAB REGULAR MEETING continued 6. GENERAL COUNSEL S REPORT Motion to Initiate the Process of Revising the HART Board Policies HART BOARD COMMITTEE REPORTS Finance and Audit Committee Meeting ~ May 21, REPORTS FROM HART BOARD REPRESENTATIVES a. Tampa Historic Streetcar, Inc b. Metropolitan Planning Organization Board of Directors STATUS REPORTS a. Financial Highlights b. Ridership and Productivity PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) OLD BUSINESS NEW BUSINESS 10. MONTHLY INFORMATION REPORTS a. Procurement and Contracts Administration b. Maintenance Activities c. Operations Activities d. Administrative Division ADJOURNMENT THE HART BOARD PACKET IS AVAILABLE ONLINE AT

5 Hillsborough Transit Authority Board of Directors Meeting and Public Hearing on the FY2018 Proposed Program of Projects June 4, 2018 BOARD ACTION ITEM Resolution #R ~ Authorizing Approval of the Proposed Program of Projects (POP) and Applying for and Accepting all FY2018 Federal Transportation Funding OVERVIEW Annually, HART receives federal funding through the Federal Transit Administration (FTA) which is used for operating expenses and capital projects. A resolution from the HART Board is required to receive the funding. In addition, urbanized area formula (Section 5307) and bus formula programs (Section 5339) have special requirements related to identifying the specific list of projects to be reimbursed with the funding and obtaining public input on the projects. FINANCIAL IMPACT This action will have a positive impact on HART budget. The Urbanized Area Formula Funding Program (Section 5307) will reimburse preventive maintenance related expenses for fixed route and streetcar programs, assist with costs associated with the provision of Americans with Disabilities Act (ADA) complementary paratransit service, and fund other capital investments. $135,339 of the formula funding will be allocated to meet the FTA requirement that 1% of the formula program be allocated to security related projects. Additionally, the Bus and Bus Facilities Formula Program (Section 5339) and the State of Good Repair (Section 5337) provides funding to replace, rehabilitate and purchase bus and bus related equipment and facilities. These Federal grants require a 20% local match which will be satisfied with Transportation Development Credits allowed through the Florida Department of Transportation. BACKGROUND The Federal Register notice issued on May 7, 2018 announced the full year allocation of funding for the FY2018 formula programs. Formula program funds are made available to the Tampa/ St. Petersburg urbanized area. In urbanized areas with more than one transit system, the FTA apportionment for formula funds must be divided between the agencies by an interlocal agreement. The agreement between HART, Pinellas Suncoast Transit Authority (PSTA), Pasco County Public Transportation (PCPT) and Tampa Bay Regional Transportation Authority (TBARTA) for the distribution of the formula funds was approved on May 14, Grant applications will be submitted to FTA using the Transit Awards Management System (TrAMS). The formula programs are described below. Urbanized Area Formula Program (Section 5307) The Urbanized Area Formula Program (Section 5307) is the largest funding program, with the funding allocated based on population, service, and density considerations. $30,130,401 was made available to the Tampa/St. Petersburg urbanized area for the Section 5307 program, with HART receiving $13,533,850. Section 5307 funding is the main federal source of transit capital and eligible operating funds. 1-1

6 Hillsborough Transit Authority Board of Directors Meeting and Public Hearing on the FY2018 Proposed Program of Projects June 4, 2018 Bus and Bus Facilities (Section 5339) This capital program provides funding to replace, rehabilitate, and purchase buses and related equipment, and to construct bus-related facilities. The Section 5339 funds allocated to the urbanized area is $3,906,955, with HART receiving $1,758,737. State of Good Repair (Section 5337) This capital program provides funding to renovate or rehabilitate buses and related equipment, and bus-related facilities. The Section 5337 funds allocated to the urbanized area is $693,331, with HART receiving $591,090 for Fixed Guideway and $94,965 for High Intensity Motorbus tiers. FTA requires that grantees funded under Section 5307 and Section 5339 develop a proposed POP and provide an opportunity for the public to comment on the proposed POP (Attachment I). The listing includes the Section 5307 and 5339 projects that will be included in grant applications that will be submitted to FTA. NEXT STEPS Upon the Board s approval, staff will submit applications for Section 5307, Section 5339, and Section 5337 funding to FTA for review and execution. Attachments: Prepared by: I. FY2018 Proposed POP Funding II. Resolution #R Cynthia Zambella, Director of Budget and Grants Approved by: Jeffrey C. Seward, Interim Chief Executive Officer 1-2

7 ATTACHMENT I FY2018 PROPOSED PROGRAM OF PROJECTS (POP) FUNDING SECTION 5307 PROJECTS OPERATING FUNDS Preventative Maintenance (Bus) * ADA Paratransit (FTA allows up to 20% of total allocation)* Capital Tire Leases (Bus and Paratransit Vehicles) Preventative Maintenance (Streetcar) * TOTAL CAPITAL FUNDS Regional Fare Collection Project CAD/AVL ITS System Replacement Security Projects (FTA requires 1% of total allocation) AMOUNT $8,484,174 $2,542,911 $763,610 $200,000 $11,990,695 $1,207,816 $200,000 $135,339 TOTAL $1,543,155 GRAND TOTAL $13,533,850 * Includes Salaries and Wages, Benefits and/or Services, and Facilities SECTION 5339 PROJECTS Surveillance Cameras on Paratransit Vans Information Technology Hardware and Software Upgrades TOTAL AMOUNT $862,000 $896,737 $1,758,

8 ATTACHMENT II RESOLUTION NO. #R A RESOLUTION AUTHORIZING APPROVAL OF THE PROPOSED PROGRAM OF PROJECTS (POP) AND APPLYING FOR AND ACCEPTING ALL FY2018 FEDERAL TRANSPORTATION FUNDING WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and WHEREAS, contracts for financial assistance will impose certain obligations upon the applicant, including the provision of a local share of the project costs, where applicable; and WHEREAS, it is required by the U.S. Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of 1964, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964, and the U.S. Department of Transportation requirements hereunder; and WHEREAS, as required by FTA, HART held a public hearing to provide an opportunity for the public to comment on the proposed POP. The public hearing was held on June 4, 2018 at 9:00 a.m. at HART Administrative Office at 1201 East 7 th Avenue, Tampa, FL 33605; and WHEREAS, it is the goal of the applicant that disadvantaged business enterprises (DBEs) be utilized to the fullest extent possible in connection with these projects, and that definitive procedures have been established to insure that DBEs have the maximum feasible opportunity to compete for procuring supplies, equipment and services related to these projects; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. Authorizing approval of the Proposed Program of Projects (POP) and applying for and accepting all FY2018 federal transportation funding. Section 2. The Interim Chief Executive Officer is authorized to file grant applications on behalf of the Hillsborough Transit Authority (HART), Florida, with the U.S. Department of Transportation, for federal funds to aid in the financing of capital and special projects pursuant to the Urbanized Area Formula, State of Good Repair, Bus and Bus Facilities grant programs, other grant programs and other special funding categories authorized the Fixing America s Surface Transportation (FAST) Act. Section 3. The Interim Chief Executive Officer is authorized to execute, with said applications, assurances or any other documents required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of Section 4. The Interim Chief Executive Officer is authorized to set forth and execute affirmative disadvantaged business policies in connection with project procurement needs. 1-4

9 ATTACHMENT II Section 5. The Interim Chief Executive Officer is authorized to furnish additional assurances, certifications and information as the U.S. Department of Transportation may require in connection with the application of the projects. Section 6. The Interim Chief Executive Officer is authorized to accept and execute grant contract agreements on behalf of HART with the U.S. Department of Transportation. Section 7. Proper officers of HART are authorized to do all things necessary and required in order to submit the applications for the FY2018 FTA Urbanized Area Formula Funds and funding in other federal transportation grant categories. Section 8. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 1-5

10 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Board Members Present (10) Staff Present Adam Harden Danielle Arthur Commissioner Pat Kemp Brooke Basquit Marvin Knight Sylvia Berrien Richard A. McClain Gregory Brackin David Mechanik Vanessa Brooks Commissioner Lesley Les Miller Christina Buchanan Commissioner Sandra Murman Ruthie Reyes Burckard Kathleen Shanahan Alvin Burns Councilman Mike Suarez Lucien Campillo Melanie Williams Christopher Cochran Steve Feigenbaum Board Members Absent (3) Laura Jean Flowers Councilmember Cheri S. Donohue Kenyatta Lee C. John Melendez III Ivan Maldonado Commissioner Stacy White Sandra Morrison Jerry Presley Lena Petit Diane Randall Jeff Seward Phillip St. Pierre Cyndy Zambella Sign-in sheets are attached. Others Present David Smith, GrayRobinson Eddie Burch, Tampa Innovation Alliance Janice Butler, NFB Ray Chiaramonte, TBARTA Gary Cloyd, Transit Advocate Carlos Cortes, Signal Outdoor Corey Cresap, FDOT Arlene DiBenigno, Jones Worley/Conversa Clarence Eng, Kimley-Horn Bob Esposito, FDOT Kelsey Lehtomaa Frouge, Conversa GaryLee Gertz, Patron Liliana Gil, University Area CDC Marion Gwizdala, Patron Miranda Kilby, NFTB, President Julia Mandel, GrayRobinson Sarah McKinley, Hillsborough MPO Dave Newell, FDOT Katie Nickerson, Signal Outdoor Linda Saul-Sena Taryn E. Sabia, University of South Florida 2-1

11 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 CALL TO ORDER Chair Lesley Les Miller called the meeting to order at 1:00 p.m. Chair Miller read Directors Donohue s and Melendez s excused absences into the record. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. WELCOME NEW BOARD MEMBER Chair Miller welcomed Melanie Williams and asked her to introduce herself. Director Williams introduced herself as a 31-year telecommunications professional who has been on a number of boards and she is excited to join this one as a representative of the City. APPROVAL OF MINUTES Director McClain moved and Director Kemp seconded approval of the April 2, 2018 Regular Board of Director meeting minutes. All Board members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Linda Saul-Sena, suggested a shift in the transportation strategy which was supportive of the Action item 2b. She noted her opinion about the TBARTA plan being wrong-headed for the distribution of funds and instead recommended dedicating all taxpayers dollars to HART for underfunded local service. She urged the members of the MPO Board to consider where important, but limited transportation dollars are going. APPROVAL OF CONSENT AGENDA Director Murman moved and Director Mechanik seconded a motion to approve the Consent Agenda. All Board Members present voted aye. The motion passed unanimously. a. Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Three- Year Base with Two One-Year Options Contract for Workers Compensation Legal Services to Bennett, Jacobs & Adams, P.A. and Kelley Kronenberg b. Resolution #R ~ Authorize the Interim Chief Executive Officer and Staff to Implement Daily Route 275LX Serving the Wiregrass Park and Ride, New Tampa, University Area Transit Center, Marion Transit Center, and Tampa International Airport c. Resolution #R ~ Authorize the Interim Chief Executive Officer to Execute a Third Amendment to the Existing Memorandum of Understanding (MOU) between the Hillsborough Transit Authority (HART) and the Tampa Bay Regional Transit Authority (TBARTA) Extending the Termination Date until December 31, 2019 APPROVAL OF ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. General Counsel Discipline Presentations (10 minutes per firm) David Smith, General Counsel, left the meeting in preparation for this presentation. 2-2

12 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Sylvia Berrien, Director of Legal Services, presented the background and overview of the presentation process in support of this action item. She pointed out that both firms submitted proposals for the disciplines of General Counsel and Labor and Employment; however, General Counsel cannot serve as a Labor and Employment counsel as well. Ms. Berrien explained that the firm not selected for General Counsel, will be then considered as one of the top candidates for the labor and employment discipline. Alvin Burns, Director of Procurement and Contracts Administration, thanked Director Shanahan for her support during the process. He then introduced the firms. Director Suarez arrived at 1:11 p.m. Sherry Speckman and Cindy Townsend, Bell & Roper P.A, presented the history of their firm and qualifications of staff. David Smith, GrayRobinson P.A., introduced his alternate, Julia Mandel, and presented the history of their firm and qualifications of staff. a. Resolution #R ~ Authorizing the Chief Executive Officer to Award a Three-Year Base with Two One-Year Options Contract for General Counsel Legal Services Director Kemp moved and Director Murman seconded a motion to approve Resolution #R ~ Authorizing the Chief Executive Officer to Award a Three-Year Base with Two One- Year Options Contract for General Counsel Legal Services to GrayRobinson P.A. All Board Members present voted aye. The motion passed unanimously. b. Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Three- Year Base with Two One-Year Options Contract for Labor and Employment Legal Services to the Top Two Firms Ms. Berrien noted that the remaining firms for the labor and employment are Bell & Roper P.A. and Bennett, Jacob, and Adams. Director Murman moved and Directors McClain and Kemp seconded a motion to approve Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Three- Year Base with Two One-Year Options Contract for Labor and Employment Legal Services to Bell & Roper P.A. and Bennet, Jacob & Adams. All Board Members present voted aye. The motion passed unanimously. c. Resolution #R ~ Authorize Staff to Conduct Public Outreach, Solicit Public Input, and Conduct a Public Hearing on a Proposal to Create Route 48 Serving the City of Temple Terrace Jeff Seward, Interim Chief Executive Officer, explained that the Route 57 in Temple Terrace was eliminated during the major service overhaul Mission MAX. After speaking with the City of Temple Terrace staff, a HyperLINK zone was formed to cover the service area of the former Route 57. Mr. Seward stated that the HyperLINK pilot will be discontinued due to its high operating cost, and the new proposed route would cover this service area. He said this action item is a request to conduct a public outreach and a public hearing on the proposed route. Mr. Seward noted the tight timeline due to discontinuation of HyperLINK pilot at the end of July. 2-3

13 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Phillip St. Pierre, Manager of Scheduling Services, presented the details on the proposed Route 48 including operation options and correlated funding. He stated that staff is also asking approval for the ICEO to execute a JPA with FDOT for the funding of this service. Chair Miller inquired if the Board could vote on both items 3c and 3f together. Mr. Smith answered affirmatively. Director Shanahan arrived at 1:34 p.m. Director Mechanik asked if item 3f is to secure funding for a route that will be identified after the public outreach. Mr. Seward clarified that the outreach will present the three options, all of which will be covered by the FDOT funding. Director Mechanik inquired if the specific option would be determined after the public hearing. Mr. Seward answered affirmatively. Director McClain asked if the public is made aware of the cost for the options or just outlines scheduling alternatives. Mr. St. Pierre stated that only the scheduling options are presented. Director McClain pointed out that the funding is not sufficient to cover the costs to operate the route through the end of FY2019. Mr. Seward stated that staff has this route built into the budget and while currently working on the FY2019 budget; it is a direction to staff to find funding for this service through the end of FY2019. Director McClain asked whether the Board will see the preliminary budget prior to implementation of the route. Mr. Seward stated that a draft budget will be presented at the May Finance and Audit Committee meeting. He noted that as with all previous preliminary budgets, a deficit will be presented that will be whittled down through the budget process. Director Williams inquired if the community is only selecting among the presented options or they can suggest their own alternatives. Mr. St. Pierre stated that the community will be selecting an option which staff will finalize for the Board s review and approval. Director Williams clarified that the public only gets to vote on presented options and inquired if additional feedback will be recorded. Mr. St. Pierre confirmed that HART will solicit all feedback. 2-4

14 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Director Shanahan apologized for being late and inquired if the Board has already voted on the action item awarding the contract with HART General Counsel. Chair Miller answered affirmatively. Director Shanahan pointed out the importance of letting the public know the costs associated with the service and that HART is retooling its system to be responsive to the demands of the public about this route. Director Shanahan inquired about the net increase recurring cost of the proposed route options. Mr. Seward answered around $700,000. Director Shanahan said staff should present this information, even though DOT is initially covering the cost, because it is important to talk about adding recurring cost. She noted the importance of being responsive to the public that rides the route or has demands in the decreasing public use of transportation. Director Murman moved and Director Kemp seconded a motion to approve items c and f. All Board Members present voted aye. The motion passed unanimously. c. Resolution #R ~ Authorize Staff to Conduct Public Outreach, Solicit Public Input, and Conduct a Public Hearing on a Proposal to Create Route 48 Serving the City of Temple Terrace f. Resolution #R ~ Authorize the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) Between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Utilize Commuter Development Program Funds for Route 48 Temple Terrace Implementation in FY18/FY19 Chair Miller recapped the action previously taken by the HART Board on the award of the contracts for General Counsel and Labor and Employment. Director Shanahan commented that she found the procurement process good and full-bodied. She encouraged the selected bidder to make sure that they are thinking about diversity, as the team that was introduced in the proposal was minimally diverse on every front. Director Shanahan stated that she felt that people need to be challenged this day and age; and should have diverse representation when they are dealing with public transit or any other agency. She commended Mr. Burns for a wonderful job getting a dynamic group of people to both observe, comment and judge the firms. Director Shanahan regretted that she was not able to share these observations with the HART Board of Directors before the vote. She stated that she notified staff about her late arrival at 1:30 p.m., as a result of a scheduling conflict, and was disappointed that staff did not relate this message to the Chair. d. Resolution #R ~ Authorize Staff to Conduct Public Outreach, Solicit Public Input, and Conduct a Public Hearing on a Proposal to Eliminate the Current Route 96 (Weekday In-Towner) and Route 97 (Saturday In-Towner) Mr. Seward explained that the City of Tampa approached staff with the suggestion of redirecting the funding for the current In-Towner rubber-wheeled trolley to the Tampa Historic Streetcar. He stated that he is working with the City staff and the THS Board President English to start morning 2-5

15 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 commuting service to promote the streetcar as a viable commuter option. Mr. Seward commented that this should build ridership, which will be beneficial for the New Starts application for the streetcar extension. He further explained that with the discontinuation of the HyperLINK pilot, he has offered four Teslas for the Downtowner service for the duration of the lease. Mr. Seward indicated that HART will also facilitate the funding of the Downtowner and figure out a way to make that into a robust circulator to Davis Island, to Hyde Park, up to the Heights, up to Ybor. He added that connecting the downtown circulator to HART AV service would creating many synergies for the upcoming year; and the action item under consideration is a catalyst for all of these discussions. Director Kemp moved and Directors McClain and Harden seconded a motion to approve Resolution #R ~ Authorize Staff to Conduct Public Outreach, Solicit Public Input, and Conduct a Public Hearing on a Proposal to Eliminate the Current Route 96 (Weekday In- Towner) and Route 97 (Saturday In-Towner). Director Murman asked Director Suarez if the Tampa City Council supports elimination of the In- Towner. Director Suarez answered that he supports the proposal due to poor ridership and use of this service. He observed that, regretfully, In-Towner has never become a part of the downtown transportation options. Director Mechanik supported the motion and commented that not only was the In-Towner underperforming, it competed with the Downtowner and streetcar service. He stated that the money should go to another system to enhance service and make it successful. Director Kemp strongly supported the proposal and expressed her appreciation for the City of Tampa s support moving forward. She spoke in favor of a robust network of transit options that would make the most sense to serve the most people with the most efficiency. All Board Members present voted aye. The motion passed unanimously. Chair Miller asked for any objections to adjusting the agenda to have the Overview of Proposed Innovation District Transit Circulator presented before the action item. No board members objected. PRESENTATIONS Overview of Proposed Innovation District Transit Circulator Chris Cochran, Manager of Planning, presented a proposed circulator plan in the Innovation District through a public/private partnership. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. This presentation was in support of item 3e. e. Resolution #R ~ Authorize the Interim Chief Executive Officer to Execute a Joint Participation Agreement (JPA) for $270,000 Between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) for the Tampa Innovation District s Circulator Service 2-6

16 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Mr. Seward noted the viability to replicate this model in other sections of the County. He emphasized that this service costs $800,000, of which HART is paying $175,000. Mr. Seward commented that this could be emulated in the downtown, Westshore, and Brandon areas, if it proves successful. He thanked Mr. Mark Sharpe for bringing this concept forward. Director Kemp moved and Director Murman seconded a motion to approve Resolution #R ~ Authorize the Interim Chief Executive Officer to Execute a Joint Participation Agreement (JPA) for $270,000 Between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) for the Tampa Innovation District s Circulator Service. Director Kemp stated that she thinks this is an excellent project and she is surprised that Westshore has not yet organized such service. She noted her appreciation of Mark Sharpe organizing, championing, and bringing this forward. Director Kemp complimented the blend with private support. She suggested that future presentations show an overlay of HART services with the circulator to demonstrate the connection. Mr. Seward stated that staff will provide those maps. He added that the circulator will not be successful if it does not connect to the spine of the HART network. He noted that Westshore is finalizing their circulator study right now and once it is done, he will be meeting with them to discuss the service options. Director Harden commented that this service is headed in a good direction and asked about the length of the commitment period. Mr. Seward assured that each commitment will be legally bound and multi-year. He stated that the contract will not be executed before the letters are received. Director Suarez inquired if HART vehicles will be used and how they will be wrapped. Mr. Seward stated that the service will be provided by contracted vehicles and all details will be defined in the RFP. Director Suarez pointed out unsuccessful circulator service in Westshore area in , and commented that Innovation District is a different area and he anticipates it be successful. All Board Members present voted aye. The motion passed unanimously. Planning for Transit Oriented Development: Community Design and Value Capture Mr. Seward stated that over the next few years, staff will be looking extensively at multiple corridors, for example, with the streetcar extension, with the Florida/Fowler BRT study, and circulators. He commented that five years ago the HART Board had a Transit Oriented Development (TOD) Committee, chaired by Councilmember Suarez. Mr. Seward indicated that it was the last time since the Board had the opportunity to get an overview of the importance of the economics of the decisions made while selecting corridors. Mr. Seward said he had conversations with a few Board members about the importance of economic development and ensuring that it is a part of the formula and the equation as we move forward with many of the studies and corridors, as well as conversations with the Federal Transit Administration (FTA), that 2-7

17 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 emphasize the need to show reinvestment of the economic growth in the corridors for the New Starts and Small Starts programs. Mr. Seward reported that he envisions a quasi-speaker s bureau for the Board members. Mr. Seward added that he plans to invite speakers to present to the Board about the importance of economic development, land use decisions, and overall TOD, as well as some practitioners throughout the country from various transit agencies who can share their successful experiences. Mr. Seward introduced Taryn E. Sabia, Ed.M., M. Arch, MUCD, Director, Florida Center for Community Design and Research from the University of South Florida (USF). Taryn E. Sabia, Ed.M., M. Arch, MUCD, Director, Florida Center for Community Design and Research, USF, presented on Transit Oriented Development (TOD) which creates walkable, compact, mixed-use communities near transit, providing people with easy access to jobs, services, and amenities. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Director Suarez spoke about the challenge of encouraging private investment. He stated that the value capture is not always a blighted area, and asked what was the best way to put value capture in place if public dollars wanted to go into it. Ms. Sabia answered that there is no state law currently exclusively for transit development, although that is something that could be put in place. She suggested utilizing existing CRAs as a mechanism to start and then move forward from there. Ms. Sabia added that some communities have used special services districts similar to what's in downtown Tampa as a mechanism; however, having a state law would be exceptional for moving Transit Oriented Development forward across all communities. Director Suarez noted that there has been discussion about TOD, especially with TBARTA, but unfortunately, not at the state level. He commented that there are numerous complaints about transit, but no help from the state legislature. Director Suarez said that taxes are not the only thing that is going to make a successful transportation system; it has to have economic development that is created by the private sector. He noted that very few that are willing to do anything that makes the rest of the community better by virtue of putting their own money into it. Director Suarez said that Cleveland BRT had the two largest hospital systems in the city as investors and lots of empty pieces of property which made it easier to bring in development and those factors are not easily transferrable. He stated that any suggestions are welcomed besides going to the legislature. Ms. Sabia concurred that Director Suarez raised a good point that the alignment becomes key with either existing development or redevelopment opportunities; and therefore, the alignment makes a difference and has an impact significantly on both the TOD and the transit ridership potential. Director Harden thanked Ms. Sabia for the presentation and asked how the opportunity zone provision in the 2018 tax law affects Hillsborough County. Ms. Sabia answered that aligning transit corridors within opportunity zones would capitalize on where development will want to go and urge it into a transit oriented area. Director Harden inquired if she studied how the opportunity zone census tracts align with the transit oriented development corridors that are designated identified in the 2040 comprehensive plan. 2-8

18 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Ms. Sabia stated that they briefly studied some of the previous MPO plans, in particularly the one from 2007, and the future transportation plan and looked at all potential future corridors overlaid with the census tract areas that could be used as opportunity zones. She pointed out that being able to capitalize on it would connect us throughout the county, edge to edge and into the urban center. Director Shanahan stated that one unique advantage that Hillsborough County has is the complete redesign of Water Street with the private investment that was not previously there. She said she was optimistic that between the tax incentive, opportunity zones and investments to make downtown more walkable, HART will be in a leadership position to participate in the transportation side of the challenge. Director Shanahan commented that voters are going to decide and lead the way. She stated that this is prioritization of conversation because the voters understand that the world is going to change and HART should be at the forefront of this collaborative conversation to get more active private sector engagement along with educating the public on opportunities within the existing corridors. Director Kemp thanked Ms. Sabia for her presentation and noted that she thinks the opportunities downtown are well supported by the Water Street and Amature Works operation. She stated that walkable opportunities should be links with the most transit used corridors including USF to downtown and downtown to the airport through South Tampa. Director Kemp asked if Ms. Sabia was familiar with the TOD that happened in Orlando by converted CSX tracks. Ms. Sabia stated that SunRail has already seen economic development along the line. She noted that the service hit capacity within first two weeks and had to add more cars, frequency, and search for more areas for park and rides. Ms. Sabia commented that currently, there are not many walkable options; however, there are plans to create more Transit Oriented Developments around Sun Rail to have more walkable environments around some of the stations. Director Kemp stated that within two years of SunRail operation, FDOT reported two billion dollars in new revenue. She noted that every successful TOD BRT was at street level and requested that Ms. Sabia speak to the difference of having a system at grade as opposed to on an elevated highway. Ms. Sabia stated that elevated lanes take away the walkability aspect, because getting up to an elevated stationary, one can spent the entire five minutes due to the size and height of those areas. She commented that walkability leads to success, because it allows easy access and improves safety. Ms. Sabia noted another issue with elevated stations is the loss of the most valuable prime real estate to the highway infrastructure and off ramps. She further explained that people understand the negative health impacts of highways and do not want to live next to them. Ms. Sabia pointed out that studies show increase of heart disease by over 30% for those who live within 300 feet of an interstate. Director Kemp inquired if Ms. Sabia had ever heard of anything similar to highway oriented development. Ms. Sabia said she has not. 2-9

19 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Director Kemp said she did not see how we can justify value capture with any kind of BRT project that would be on an elevated lane, trying to get investment and compete with grants that do have value capture and true Transit Oriented Development components in them. Ms. Sabia stated that looking at any infrastructure project when it comes to transportation, one should be looking at economic opportunity and return on investment not only in dollars, but also what we can offer in terms of community health impacts and affordable housing and looking at how all those things begin to fit together into the picture of the community. She concluded that to prosper, all public investments should be placed in areas that will generate the highest returns. Influencer Outreach Mr. Seward said a year ago, the HART Board approved the contract with the marketing firm JonesWorley which have been instrumental in preparing HART for Mission MAX. He mentioned that as part of their original charge, they conducted an in-depth analysis within Hillsborough county about what is thought about transit and HART. Mr. Seward introduced Cynthia Jones Parks to present the overview of this analysis. Cynthia Jones Parks from JonesWorely, HART marketing and communications support team, gave a presentation on transit industry perspective, with an emphasis on influencer outreach and communications. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Ms. Jones Parks stated that one of the first tasks assigned to her firm was to create a strategic marketing and communications plan. She noted that as illustrated in the packet, there is now a very robust communications plan that staff can use to help communicate what the agency is doing and would like to do. Director Williams stated that HART being in the top ten percent of national agencies is impressive. She indicated that this presentation as well as the information shared during the APTA opening session she attended that morning, talked about communication awareness and holistically providing a plan to get the message out about many great things HART does. Director Shanahan asked what context was used to determine that HART was in the top ten. Ms. Jones Parks answered that the measurement is in unlinked trips, the number of people riding the system without transferring to another system. Director Kemp inquired if that was the only qualification. She stated that if that is the case, then there is still a lot of need in the county. Ms. Jones Parks stated that by only serving three percent of the population means that the agency can gain a lot of growth. She commented that HART is doing some really great things and has the opportunity to tell a bigger, broader, and more connected story. 2-10

20 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 GENERAL COUNSEL S REPORT a. Interim Chief Executive Officer Performance Evaluation Mr. Smith thanked the Board for the vote of confidence awarding again the contract for General Counsel to the firm of GrayRobinson that he represents. He added that the firm completely embraces the objective of diversity that Director Shanahan emphasized. Mr. Smith mentioned that his co-presenter Ms. Julia Mandel, was not with the firm at the time of the submission of the proposal. Mr. Smith referred the Board members to Section 4, page 1 of their packets and reviewed the summary of the performance evaluation ratings. Mr. Smith indicated that the rating details are available upon request. Director Mechanik left at 3:00 p.m. Director Shanahan inquired how the non-responsive reviews were treated. Mr. Smith answered that those who did not answered were not counted so that it did not raise or lower the score. Director Shanahan asked if the reason for non- responsiveness was known. Director Knight stated that he did not submit a review because of his short tenue on the HART Board. Director Murman explained that her overall rating was the lowest and that the performance of a CEO is different than that of a CFO. She stated her strong opinion that the Agency should go out with an executive search. Director Murman commented that HART is about to explode with new partnerships, funding and many others that will help the community and the residents. She pointed out that Mr. Seward may be the top candidate as a result of a national search. Director Shanahan said she supports the notion of promoting from within or giving different opportunities within the organization. She stated that while Mr. Seward has done some things really well, there is a missing understanding of what is happening externally and how that affects internally in a real-time responsiveness rate. Director Shanahan said she spoke with a lot of people within the Agency, and their comments affected her rating. She stated that the Agency deserves the opportunity to see if Mr. Seward raises to the occasion given competition in terms of serving the challenges facing HART. Director Shanahan commented that the opportunities in the region continue to increase the impact and effect on the very dynamic community the Agency services. She stated her opinion that a decision made at a Board meeting she did not attend caused a perception to the press that the Board was not supportive of a community project on any level. She noted that the Board should have been guided to maintaining a stance in the project to continue to be part of the public connectivity and input. Director Shanahan suggested that the Agency needs to be more strategic about engagement with some federal and state opportunities. Chair Miller stated that he has not received any comments that affected his rating of Mr. Seward s performance, and that he evaluated him on the possibilities that could be accomplished if he was made CEO and what has been done in the short period that he has been ICEO. He commented that 2-11

21 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 hiring someone externally would put the Agency several years behind, because the new person would have to learn the politics within and surrounding Hillsborough County. Chair Miller pointed out that there is a person sitting in the position that can do the work and can be directed in a way that the Board wants. He stated his support in voting Mr. Seward HART CEO. Director Kemp commented that her score reflected a new direction that she has observed, increase in the level of communication from ICEO, and her opinion about Mr. Seward s leadership. She agreed with Chair Miller about challenges presented for an external candidate learning the complicated politics. Director Murman spoke about unsuccessful application for funding for the regional fare collection project that has been sought from the state. She suggested that this discussion continue with more Board members present at the next meeting. Director Shanahan stated her appreciation for the role that Mr. Seward has stepped into. She commented that from a private sector perspective, it is about right person, right seat, and right time. Director Shanahan noted that when making decision, the Board needs to take into account HART s priorities and the skillset available in the Agency. She stated her hope that the Board would vote to have a competitive review of the current marketplace to help get the Agency where it wants to be. She agreed with Director Murman that more members of the Board should be present to make a decision. Director Knight stated that in his short time on the Board, he has some concerns about the employees, the community involvement, and the ridership. He commented that he would like to see how the recent changes match up with the vision of the Agency. Director Knight noted that he would like to know Mr. Seward s willingness to do the job and his vision for HART offering cutting edge solution for all great things happening in Tampa. Director McClain left at 3:16 p.m. INTERIM CHIEF EXECUTIVE OFFICER S REPORT Mr. Seward introduced Vanessa Brooks, Director of Communications and Marketing. He noted that she has been instrumental in preparing staff for the APTA conference. Mr. Seward introduced Jerry Presley, Senior Manager of Government & Business Relations. He noted that Mr. Presley will be instrumental as the Agency begins the work on circulator agreements. Autonomous Vehicle Project RFP Mr. Seward stated that the solicitation was released the previous Friday. Small Starts Mr. Seward stated that the City of Tampa has issued a letter to the FTA with intent to apply for Small Starts program for the streetcar extension. He noted that staff will be taking the FTA and the City officials on a tour of the streetcar extension corridor. 2-12

22 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 Letter of Commitment Mr. Seward stated that the F&A Committee members voted to recommend that the full Board of Directors approve sensing the letter of commitment to the University CDC for their Community Action Plan. He stated that HART would partner and help facilitate the program. Regional Transit Feasibility Plan Mr. Seward stated that he has received a letter from Jacobs Engineering addressing the change in project management as a result of Mr. Scott Pringle s departure from the firm. He stated that he has a second letter from Director Kemp to Jacobs Engineering with questions about the study and they are preparing a response. CHAIR S REPORT Chair Miller had no report. HART BOARD COMMITTEE REPORTS Chair Miller referred the Board members to the materials in the packet. REPORTS FROM HART BOARD REPRESENTATIVES Chair Miller referred the Board members to the materials in the packet. STATUS REPORTS Chair Miller referred the Board members to the materials in the packet. PUBLIC INPUT Janice Butler stated that she appreciated the meeting and thought it was very informative and interesting. She expressed her gratitude in the recent upgrade to the bus stop near her home to concrete placement with seats because she had trouble finding the stop before. Ms. Butler noted that it is now easier for her guide dog to find the seat at the bus stop. Director Suarez left at 3:20 p.m. GaryLee Gertz stated that he has previously contacted customer service about this issue. He noted that when a bus pulls to the Brandon Mall stop, it is unclear whether patrons can get on the bus or if it is just dropping patrons off. Mr. Gertz commented that people waiting get up from shaded areas and gather their stuff to prepare to board the bus in the heat; however, boarding would not be allowed, which causes frustration. He further stated that the covered area at the Brandon mall is small for the amount of people who use the bus stop. Mr. Gertz also asked for a non-smoking section of the bus stop as. Marion Gwizdala stated that past several leaderships have not met with blind consumers even when contacted, but Mr. Seward contacted the National Federation for the Blind and set up a meeting within two weeks from his appointment as ICEO. He commented that he does not understand why routes go up Tampa Street rather than Marion Street which is more walkable. Mr. Gwizdala stated that the buses at the Brandon mall are not connecting because buses pull up at the top of the hour when other buses are scheduled to depart. He noted that it take his wife an hour to get to work five miles away. He asked that staff look at the departure times and adjust for traffic, 2-13

23 Hillsborough Transit Authority Regular Board of Directors Meeting May 7, 2018 especially with the Route 46. Mr. Gwizdala asked that staff allow, on a case-by-case basis, to allow people outside of the three-quarter mile to be accepted into the HARTPlus program. OLD BUSINESS There was no old business. NEW BUSINESS There was no new business. ADJOURNMENT The meeting adjourned at 3:28 p.m. ATTEST Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-14

24 PUBLIC COMMENT REGULAR BOARD OF DIRECTORS MEETING WHEN ADDRESSING THE BOARD, please state your name MAY 7, 2018 NAME CONTACT INFORMATION GENERAL COMMENT Janice Butler GaryLee Gertz Marion Gwizdala Linda Saul-Sena Patron Patron Patron COMMENT ON AGENDA ITEM 2b

25 PUBLIC COMMENT REGULAR BOARD OF DIRECTORS MEETING MAY 7, 2018 NAME GENERAL COMMENT COMMENT ON AGENDA ITEM

26 NAME * STAFF, VISITORS AND MEDIA REGULAR BOARD OF DIRECTORS MEETING MAY 7, 2018 Danielle Arthur Employee 6517 Christina Buchanan Employee 6575 Lena Petit Employee 6552 Jeff Seward Employee Ruthie Reyes Burckard Employee 6313 Kenyatta Lee Employee 6380 Lucien Campillo Employee Miranda Kilby The President of the TB chapter of National federation of the blind GaryLee Gertz Patron Gregory Brackin Employee 6314 Gary Cloyd Transit Advocate Steve Feigenbaum Employee 6559 Al Burns Employee

27 NAME Brooke Basquit HART 6385 Sylvia Berrien HART 6625 Clarence Eng Kimley-Horn Eddie Burch Tampa Innovation Alliance Carlos Cortes Signal Outdoor Katie Nickerson Signal Outdoor Chris Cochran HART Phillip St Pierre HART 6560 Ivan Maldonado 4458 Bob Esposito FDOT cyndy zambella hart 6583 Sandra Morrison HART 6610 Diane Randall HART 6623 Sarah McKinley Hills MPO Liliana Gil University Area CDC x 201 Ray Chiaramonte TBARTA Corey Cresap FDOT Laura Flowers HART 6574

28 NAME * Dave Newell FDOT

29 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: MAY 21, 2018 RE: Resolution #R ~ Authorize the Interim Chief Executive Officer to Purchase up to Ten Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a Not-To Exceed Amount of $5,322,690 Finance and Audit Committee Meeting of May 21, 2018 Committee Members Present: Committee Member Absent: Chair C. John Melendez, Councilmember Donohue, Commissioner White, and Director Harden Vice Chair Rich McClain, Directors Knight and Mechanik Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 3-1

30 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO PURCHASE UP TO TEN FORTY-FOOT COMPRESSED NATURAL GAS (CNG) POWERED HEAVY-DUTY TRANSIT BUSES FROM GILLIG LLC, IN A NOT-TO EXCEED AMOUNT OF $5,322,690 WHEREAS, HART requires up to ten forty-foot CNG-powered heavy-duty transit buses to support fixed route service that are necessary to provide a reliable fleet; and WHEREAS, the Central Florida Regional Transportation Authority (LYNX) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures; and WHEREAS, prices were determined fair and reasonable and a contract was awarded by LYNX on December 12, 2013, to Gillig LLC.; and WHEREAS, the Federal Transit Administration Surface Transportation Block Grant Program funds and Section 5339 Bus and Bus Facilities discretionary fund were recently awarded to HART for the purchase of the buses; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Interim Chief Executive Officer is authorized to purchase up to ten forty-foot Compressed Natural Gas (CNG) powered heavy-duty transit buses from Gillig LLC, in a not-to exceed amount of $5,322,690 Section 2. Proper officers of HART are authorized to do all things necessary and required in order to purchase the aforementioned vehicles. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 3-2

31 ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Purchase up to Ten Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a Not-To Exceed Amount of $5,322,690 OVERVIEW The purpose of this item is to request authorization to purchase ten forty-foot CNG powered heavy-duty transit buses to replace vehicles that have outlived their useful life. The replacements are necessary to support fixed route service and to provide a reliable fleet. RECOMMENDATION That the Finance and Audit Committee authorize the Interim Chief Executive Officer to purchase up to ten forty-foot Compressed Natural Gas (CNG) powered heavy-duty transit buses from Gillig LLC, in a not-to exceed amount of $5,322,690; and advance this item to the full HART Board of Directors at the June 4, 2018 regular Board of Directors meeting. FINANCIAL IMPACT This purchase is funded by Federal Transit Administration Surface Transportation Block Grant Program funds and Section 5339 Bus and Bus Facilities discretionary fund which were recently awarded to HART. All prices were determined fair and reasonable and a contract was awarded by LYNX on December 12, 2013, to Gillig LLC. BACKGROUND In order to support HART operations, ten forty-foot CNG powered heavy-duty transit buses are required to replace vehicles that have outlived their useful life. The replacements are necessary to support fixed route service and to provide a reliable fleet. The Central Florida Regional Transportation Authority (LYNX) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures NEXT STEPS Present the recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Prepared by: Brian Allan, Intirim Director of Maintenance Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer 3-3

32 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: MAY 21, 2018 RE: Resolution #R ~ Authorizing the Interim Chief Executive Officer to Apply for and Accept Fiscal Year 2018 Surface Transportation Block Grant (STBG) Program Funding Finance and Audit Committee Meeting of May 21, 2018 Committee Members Present: Committee Member Absent: Chair C. John Melendez, Councilmember Donohue, Commissioner White, and Director Harden Vice Chair Rich McClain, Directors Knight and Mechanik Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 3-4

33 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO APPLY FOR AND ACCEPT FISCAL YEAR 2018 SURFACE TRANSPORTATION BLOCK GRANT PROGRAM FUNDING WHEREAS, the Federal Transit Administrator has been delegated authority to award federal financial assistance for a transportation project; and WHEREAS, contracts for financial assistance will impose certain obligations upon the applicant, including the provision of a local share of the project costs, where applicable; and WHEREAS, applicants for financial assistance will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Interim Chief Executive Officer is authorized to file grant applications on behalf of the Hillsborough Transit Authority (HART), Florida, with the Federal Transit Administration, for federal assistance authorized by 49 U.S.C. Chapter 53 in the financing of capital and special projects. Section 2. The Interim Chief Executive Officer is authorized to apply for and accept Fiscal Year 2018 Surface Transportation Block Grant program funding. Section 3. The Interim Chief Executive Officer is authorized to execute certifications, assurances or any other documents required by the U.S. Department of Transportation before awarding a federal assistance grant. Section 4. Proper officers of HART are authorized to do all things necessary and required in order to submit the applications for federal assistance. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 3-5

34 COMMITTEE ACTION ITEM ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 Authorizing the Interim Chief Executive Officer to Apply for and Accept Fiscal Year 2018 Surface Transportation Block Grant Program Funding OVERVIEW HART has received notice of a grant award that must be considered and approved by the Board of Directors through resolution before final execution by the Federal Transit Administration (FTA). RECOMMENDATION That the Finance and Audit Committee review the action item authorizing the Interim Chief Executive Officer to apply for and accept Fiscal Year 2018 Surface Transportation Block Grant (STBG) Program Funding, and advance this item to the full HART Board of Directors at the June 4, 2018 regular Board meeting for consideration and approval through resolution. FINANCIAL IMPACT This action will have a positive impact on HART budget. The Surface Transportation Block Grant (STBG) Program funding, in the amount of $6,300,000, will be used to purchase new and/or rolling stock and bus related equipment. As this grant was announced prior to the FY2018 budget adoption, the entire amount was included in the FY2018 adopted capital budget and no budget amendment is required. This grant requires a 20% match that will be satisfied with a soft match of Transportation Development Credits authorized by the Florida Department of Transportation. BACKGROUND The FAST Act of 2015 converted the long-standing Surface Transportation Program (STP) into the STBG Program. The funding is apportioned by the Federal Highway Administration (FHWA) and is administered by the FTA. NEXT STEPS Present recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Prepared by: Cynthia Zambella, Director of Budget and Grants Reviewed by: Lucien Campillo, Interim Chief Financial Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer 3-6

35 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: MAY 21, 2018 RE: Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a One-Year Base with Two One-Year Options Contract for Consulting and Broker Services Health Insurance and Benefits Programs to Arthur J. Gallagher Benefits Services, Inc. in an Amount Not-to-Exceed $315,000 Finance and Audit Committee Meeting of May 21, 2018 Committee Members Present: Committee Member Absent: Chair C. John Melendez, Councilmember Donohue, Commissioner White, and Director Harden Vice Chair Rich McClain, Directors Knight and Mechanik Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 3-7

36 ATTACHMENT I RESOLUTION NO. #R AUTHORIZE THE INTERIM CHIEF EXECUTIVE OFFICER TO AWARD A ONE- YEAR BASE WITH TWO ONE-YEAR OPTIONS CONTRACT FOR CONSULTING AND BROKER SERVICES HEALTH INSURANCE AND BENEFITS PROGRAMS TO ARTHUR J. GALLAGHER BENEFITS SERVICES, INC. IN AN AMOUNT NOT-TO- EXCEED $315,000 WHEREAS, the Hillsborough Transit Authority (HART) requires assistance with health insurance and benefits programs claims handling; and WHEREAS, HART issued a Request for Proposal RFP in compliance with HART s procurement policies; and WHEREAS, proposals were received and evaluated in accordance with HART procurement policies and State of Florida statutes; and WHEREAS, prices offered by Arthur J. Gallagher Benefits Services, Inc. were determined to be fair and reasonable; and WHEREAS, funding for these services is budgeted from general revenues as appropriated in the FY2018 operating budget; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes the Interim Chief Executive Officer to award a one-year base with two one-year options contract for consulting and broker services health insurance and benefits programs to Arthur J. Gallagher Benefits Services, Inc. in an amount not-to-exceed $315,000. Section 2. The Interim Chief Executive Officer is authorized to do all things necessary and required in order to implement the purchase of the aforementioned health insurance and benefits services. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 3-8

37 COMMITTEE ACTION ITEM ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 Authorize the Interim Chief Executive Officer to Award a One-Year Base with Two One-Year Options Contract for Consulting and Broker Services Health Insurance and Benefits Programs to Arthur J. Gallagher Benefits Services, Inc. in an Amount Not-to-Exceed $315,000 OVERVIEW HART requires the services of a Benefits Broker to assist in management of HART benefits program. RECOMMENDATION That the Finance and Audit Committee authorize the Interim Chief Executive Officer to award a one-year base with two one-year options contract for consulting and broker services health insurance and benefits programs to Arthur J. Gallagher Benefits Services, Inc. in an amount notto-exceed $315,000; and advance this item to the full HART Board of Directors at the June 4, 2018 regular Board of Directors meeting. FINANCIAL IMPACT Funding for these services is budgeted from general revenues as appropriated in the FY2018 operating budget. BACKGROUND HART provides health, dental, vision and other insurance services to its employees and their dependents. The Benefits Broker is actively involved in the management of the Agency s benefits program. The Broker, through their expertise and resources, ensures HART has the most competitive employee benefits program by focusing on: strategy, benchmarking, and best practices, reporting and analytics (budget and utilization), complete underwriting and actuarial guidance, management of HART benefits vendors, compliance, wellness strategies, communication and education, and plan management and administration. These services are imperative whether HART is fully-insured or self-insured. The Broker provides data through the actuarial and underwriters, to ensure HART has the most completive benefits program. HART staff does not have the tools, resources or expertise to achieve this, and would rely solely on the provider. The previous contract for the Broker Services was terminated due to the vendor s failure to perform at the level required by HART. PROCUREMENT CONSIDERATIONS On February 14, 2018, HART issued RFP for Consulting and Broker Services Health Insurance and Benefits Programs in compliance with HART procurement policies. This solicitation allowed the opportunity for both HART and PSTA to select separate contractors. The solicitation appeared on HART website and DemandStar with direct notices sent to 24 firms. The solicitation was accessed from the HART website by 22 firms and/or individuals and from DemandStar by 15 firms and/or individuals. There were 37 downloads of this solicitation. HART received four responsive proposals by the deadline of April 3, 2018 at 2:00 p.m. 3-9

38 ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 Three members of HART Human Resources evaluated the technical components of the proposal in accordance with the solicitation provisions. The committee awarded technical points using the following guide: Qualifications of the Firm/Team 150 Qualifications of the Staff 150 Current Client Carriers 100 Work Plan 300 The offeror with the lowest price received 300 price points. Other offerors received a percentage of the 300 points based on comparison to the lowest price. Following the Evaluation Committee meeting on May 1, 2018, to discuss independent evaluation findings and provide an opportunity for rescoring of proposals based upon discussion of findings by the group, it was decided that Arthur J. Gallagher Benefits Services be recommended for award of the contract. HART scored the four proposals as follows: RFP Benefits Broker - HART SCORING SUMMARY Benalytics First Florida Insurance Brokers Arthur J Gallagher Benefits Services Gehring Group TOTAL TECH SCORE (Max Score 700 Points) PRICE (Max Score 300 Points) TOTALS (Tech + Price = 1000 Points Max) RANKINGS The base term which is one year is $70,000 Firm-Fixed-Price, with $35,000 in time and Materials available not to exceed $105,00. Two year options are available at a cost of $210,000 Firm-Fixed-Price, with $70,000 in time and Materials available not to exceed $210,000; for a total contract amount not to exceed $315,000. In addition to the technical evaluation and price review, a responsibility review was conducted and found Arthur J. Gallagher Benefits Services, Inc. to be a responsible vendor. In addition, they have adequately demonstrated that they have the capacity and ability to perform the work and are, therefore, eligible and recommended for award. 3-10

39 ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 NEXT STEPS Present the recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Prepared by: Brooke Basquit, Director of Human Resources Reviewed by: Kenyatta Lee, Chief Administrative Officer & Interim Chief of Staff Approved by: Jeffery C. Seward, Interim Chief Executive Officer 3-11

40 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: MAY 21, 2018 RE: Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Contract for the Design of the 21st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884,563 Plus a Contingency of $403,860 for a Total Not-to-Exceed Amount of $3,288,423 for a Two Year Period Finance and Audit Committee Meeting of May 21, 2018 Committee Members Present: Committee Member Absent: Chair C. John Melendez, Councilmember Donohue, Commissioner White, and Director Harden Vice Chair Rich McClain, Directors Knight and Mechanik Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 4, 2018 regular Board meeting.. Attachments: I. Resolution #R II. Committee Agenda Report 3-12

41 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR THE DESIGN OF THE 21ST AVENUE HEAVY MAINTENANCE BUILDING TO BANDES CONSTRUCTION, FOR $2,884,563 PLUS A CONTINGENCY OF $403,860 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $3,288,423 FOR A TWO YEAR PERIOD WHEREAS, Hillsborough Regional Transit (HART) has a need for engineering services associated with new heavy maintenance facility analysis, investigation, and design; and WHEREAS, HART issued a Request for Proposal (RFP-23892CG) in compliance with HART procurement policies; and WHEREAS, prices were determined to be fair and reasonable; and WHEREAS, funding for these services was budgeted through Federal Grants; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes the Interim Chief Executive Officer to authorizing the Interim Chief Executive Officer to award a contract for the design of the 21st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884,563 plus a contingency of $403,860 for a total not-to-exceed amount of $3,288,423 for a two year period. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the purchase of the aforementioned goods and services. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, Councilmember Mike Suarez, Secretary HART Board of Directors Commissioner Lesley Les Miller, Chairperson HART Board of Directors David L. Smith, Esquire HART Board General Counsel 3-13

42 COMMITTEE ACTION ITEM ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 Authorize the Interim Chief Executive Officer to Award a Contract for the Design of the 21 st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884,563 plus a Contingency of $403,860 for a Total Not-to-Exceed Amount of $3,288,423 for a Two Year Period OVERVIEW The purpose of this contract is to design a New Heavy Maintenance Facility to replace the existing maintenance building located at 4305 E. 21st Avenue. The project will consist of a service area with bus lifts and other heavy maintenance equipment, stormwater treatment, canopied fuel island, wash facility, restrooms, breakrooms, electronic shop, classrooms, maintenance offices and support area. This design will include the stormwater improvements, identified in the recent comprehensive drainage study, to correct the major flooding events on site. RECOMMENDATION That the Finance and Audit Committee review the action item authorizing the Interim Chief Executive Officer to award a contract for the design of the 21st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884,563 plus a contingency of $403,860 for a total notto-exceed amount of $3,288,423 for a two year period, and advance this document to the full HART Board of Directors at the June 4, 2018 regular Board meeting. FINANCIAL IMPACT Funding for this design contract is through an FY14 FTA State of Good Repair grant, FL , and is currently appropriated in the HART FY18 capital budget. BACKGROUND During the Go Hillsborough process, it became evident that HART could not engage in any significant expansion of service without providing for either expansion of the current 21st avenue facility or to seek additional space outside of the current facility. The current Heavy Maintenance facility is almost 40 years old and no longer serves the functional requirements of HART, it also no longer meets current building code requirements for wind loading, accessibility, mechanical and ventilation, and other structural elements essential for building support. The site experienced severe flooding during heavy rain events. Several of the bus inspection pits have been closed due to environmental reasons and the structure is such that very significant upgrades would be required just to add additional mechanical equipment. Additionally, the entire roof is in need of replacing. Taken together, the cost to upgrade the facility is greater than replacing it with a new facility. This funding request would support the design and construction of a new facility and provide a HART maintenance building with a 40- year useful life expectancy to maintain its fleet operations. On June 19, 2017, staff presented to the Finance and Audit Committee to answer the questions regarding the facility footprint, requirements, location, basic layout, and cost. The Committee members were informed that when HART was receiving bids to renovate, an unsolicited bid to replace the facility was received. Staff reported that they have been exploring whether 3-14

43 ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 renovating or replacing is the better investment for the federal funding and that it was determined that the replacement would be a fantastic opportunity to solve the current issues with the building. The new facility would not add capacity; however, it would solve the shortfalls of the current heavy maintenance facility in terms of ADA compliance, CNG implementation, safety, and opportunities for employees to repair and work on the buses. On November 13, staff further discussed renovation of the old 21st Avenue Operations and Maintenance facility versus construction of the new facility option at the F&A Committee. The following steps were identified: confirm funding sources, complete NEPA process, complete pre-design requirements, modify grant from rehabilitate/renovate to new construction, negotiate design build contract. PROCUREMENT CONSIDERATIONS On February 14, 2017, HART released RFP-23892CG Heavy Maintenance Building Design/Build Project. In accordance with HART procurement policy, all federally required clauses were included in the solicitation. The solicitation posted on HART s website and DemandStar with direct notices sent to 229 vendors that could provide the services. One-hundred twenty-two (122) vendors and/or individuals downloaded the solicitation. HART received two proposals by the April 13, :00 a.m. deadline. Both proposals were responsive to the solicitation requirements. An evaluation committee of three HART staff evaluated the technical components of the proposals. The consulting firm of Ayres and Associates provided input as Subject Matter Experts during the evaluation process but they did not score the proposals. Evaluation criteria included: No. Criterion Maximum Points 1 Introduction and Submittals 0 2 Performance Schedule Qualifications of Professional Personnel Overall Project Approach and Methodology Firm s Qualifications including Client References Training Plan 25 7 Accommodation Plan Environmental, Health and Safety, and Sustainability Management Plan 50 9 Value Engineering and Cost Savings and Cost Control Exceptions to Terms and Conditions 0 11 Price Proposal

44 ATTACHMENT II Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 The scores were as follows: D&M d/b/a Foresight Bandes Construction TOTAL TECH SCORE (Max Score 800 Points) PRICE (Max Score 200 Points) TOTALS (Tech + Price = 1000 Points Max) RANKINGS 2 1 Bandes proposed a Value Engineering (VE) Option of the construction of a new facility versus moving forward with the renovation of the existing facility. In discussions with Bandes, HART learned that there are numerous facility concerns including safety; ergonomics; building age; operational efficiency; inadequate lighting; environmental impacts including asbestos, lead base paint, and storm water pollution. There is also structural; mechanical ventilation as well as numerous code issues including violations of the International Building Code, International Energy Conservation Code, International Mechanical Code and Florida Structural Building Code. The existing building is also noncompliant with the Americans with Disabilities Act. Bandes Construction VE Option shows that it is much more advantageous to HART to construct a new facility. A new facility would address all concerns and provide HART with a new building that would have a 40 year estimated life span versus the renovation of a 37-year old trucking facility that would only extend its useful life five to ten years. The HART executive team, after presented with the option of a new building, agreed that it is in HART best interest to move forward with a new building. The evaluation committee recommends that HART enter into negotiations with Bandes Construction, Inc. to construct the new building in phases with Phase 1 being the design portion of the project. In addition to the technical evaluation and price review and negotiations, a responsibility review conducted of Bandes Construction Company found Bandes Construction Company, Inc. to be a responsible vendor. In addition, they have adequately demonstrated that they have the capacity and ability to perform the work and are, therefore, eligible and recommended for award. NEXT STEPS Present recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 4, 2018 regular Board meeting. Prepared by: Lynda Crescentini, Interim Director of PMO Reviewed by: Lucien Campillo, Interim Chief Financial Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer 3-16

45 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 BOARD ACTION ITEM Resolution #R ~ Authorization to Implement the Route 48 Serving Temple Terrace Effective July 1, 2018 OVERVIEW One of the service eliminations enacted from the FY2017 Comprehensive Operations Analysis and Mission MAX was the elimination of the Route 57 serving Temple Terrace. The new Route 48 is proposed to operate seven days per week and be a shorter and more efficient version of the Route 57 that does not include the areas with demonstrated low productivity. FINANCIAL IMPACT The Route 48 will be funded by a combination of funds received from discontinued HyperLINK service, Hillsborough County, and FDOT Service Development grants. Projected costs for FY2018 (July 1 start), and FY2019 are: FY18 BACKGROUND July 1, 2018 until end of FY Hours/day # of days FY18 Hours Cost Details Span Frequency $ 196, Daily service 6a-10p Hourly FY $ 140, weekday only 6a-10p Hourly $ 168, No Sunday service 6a-10p Hourly Hours/day # of days FY19 Hours Cost Details Span Frequency $ 786, Daily service 6a-10p Hourly $ 541, weekday only 6a-10p Hourly $ 653, No Sunday service 6a-10p Hourly The Route 48 configuration is presented below. The Route 48 will run hourly and serve the key areas vacated by the former Route 57. Terminus points would provide connections to eight HART routes plus the USF Bull Runner at the University Area Transit Center and six routes at Netp@rk. Route 48 is forecast, in its first full year of operation, to provide 150,000 rides annually and passengers per revenue hour of approximately 12. Routing for the 48 will provide service to most major ridership locales vacated by the elimination of Route

46 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 Public Outreach and Public Hearing The proposal to add Route 48 was posted to the HART website, HART transfer centers, and on board HART buses. A public outreach open house was conducted on May 16 at the Temple Terrace Public Library. A public hearing was conducted on May 22 from 5:00 p.m. to 7:00 p.m. at the Temple Terrace City Hall. HART received one letter in support of the Route 48 and a petition asking HART to consider inclusion of a section of N 50 th Street into the route. Seven people spoke at the public hearing in support of the Route 48 and/or with suggestions on the routing and schedule. There were no letters or comments opposing the Route 48. HART staff will review the comments and suggestions for implementation in the next service change, in fall of NEXT STEPS Following the approval by the HART Board of Directors staff will begin the process to implement Route 48 with a July 1, 2018 start. Prepared by: Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer Attachment: Resolution #R

47 ATTACHMENT RESOLUTION NO. #R A RESOLUTION AUTHORIZING TO IMPLEMENT THE ROUTE 48 SERVING TEMPLE TERRACE EFFECTIVE JULY 1, 2018 WHEREAS, one of the service eliminations enacted from the FY2017 Comprehensive Operations Analysis and Mission MAX was the elimination of the Route 57 serving Temple Terrace; and WHEREAS, the new Route 48 is proposed to operate seven days per week and be a shorter and more efficient version of the Route 57 that does not include the areas with demonstrated low productivity; and WHEREAS, HART staff conducted a public outreach open house on May 16 and a public hearing on May 22; and WHEREAS, Route 48 will be funded by a combination of funds received from discontinued HyperLINK service, Hillsborough County, and FDOT Service Development grants; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors authorizes the implementation of the Route 48 serving Temple Terrace effective July 1, Section 2. Proper officers of the Hillsborough Transit Authority are authorized to do all things necessary and required in order to implement the service plan. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 4-3

48 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 BOARD ACTION ITEM Resolution #R ~ Authorize the Interim Chief Executive Officer and HART Staff to Implement Procedures to Eliminate the Current Route 96 (Weekday In-Towner) and Route 97 (Saturday In-Towner) Effective July 1, 2018 OVERVIEW Due to service limitations and duplication service from the Downtown Partnership s Downtowner, Uber and Lyft, which are readily available and have proven successful in this area, the In-Towner continues to underperform. In addition, the trolley vehicles are nearing or have surpassed their life expectancy. FINANCIAL IMPACT The City of Tampa presently provides approximately $230,000 for the two routes, which is the full direct cost of the services. HART staff is discussing with the City of Tampa about the redirection of these funds to streetcar operations. PUBLIC OUTREACH AND PUBLIC HEARING The proposal to eliminate the In-Towner and In-Towner Saturday was posted to the HART website, at transit centers, and on-board the In-Towner and In-Towner Saturday. A public outreach open house was conducted at Marion Transit Center May 17 during the operating hours of the In- Towner. A public hearing was conducted May 21, 4 p.m. 6 p.m. at Marion Transit Center. HART received two letters opposing deletion of the In-Towner and In-Towner Saturday. 6 persons spoke at the May 21 public hearing in opposition to the deletion of In-Towner and In-Towner Saturday. Most of the opposition was focused on service removed from Harbor Island and downtown transit circulation. There were no letters or comments in support of the deletion. BACKGROUND Since fiscal year 2000, HART has operated a circulator shuttle in downtown Tampa. Initial ridership was high, supported by free service operating with ten-minute frequency. As ridership declined, frequency and span of service also decreased. Since FY2013, the City of Tampa has paid for the continuation of the In-Towner and, in FY2017, a Saturday service was added. Satisfactory data for the In-Towner begin in FY2000. FY ,931 FY ,281 FY ,018 FY ,106 FY ,155 FY ,150 FY ,695 FY ,889 FY ,246 FY ,469 FY ,117 FY ,882 FY ,509 FY ,408 FY ,374 FY ,000 est. FY ,408 FY ,911 FY ,881 FY ,000 est. Source: HART Ridership Database 4-4

49 Hillsborough Transit Authority HART Board of Directors Meeting June 4, 2018 Route Cost per Passenger Trip FY 2018 Weekday In-Towner $8.12 Saturday In-Towner $19.42 HART Average $3.39 Source: HART Ridership Database and NTD Financial Report Route Passengers per Revenue Hour Weekday In-Towner 8.92 Saturday In-Towner 3.40 HART Average (Local) Source: HART Ridership Database and Ridership Reports Two items to take note of in the above tables: 1. In-Towner ridership has been declining for a number of years 2. Efficiency, both cost and productivity, lags far behind the HART system averages. NEXT STEPS Proceed with procedures related to elimination of the Weekday and Saturday In-Towner service effective July 2, Prepared by: Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer Attachment: Resolution #R

50 ATTACHMENT RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER AND HART STAFF TO IMPLEMENT PROCEDURES TO ELIMINATE THE CURRENT ROUTE 96 (WEEKDAY IN-TOWNER) AND ROUTE 97 (SATURDAY IN-TOWNER) EFFECTIVE JULY 2, 2018 and WHEREAS, ridership, frequency and span of service on Routes 96 and 97 have declined; WHEREAS, service from the Downtown Partnership s Downtowner, Uber and Lyft are readily available and have proven successful in this area; and WHEREAS, the trolley vehicles are nearing or have surpassed their expected life expectancy; and WHEREAS, HART staff conducted a public outreach open house on May 17 and a public hearing on May 21; and WHEREAS, HART has two current transit service plans guiding service development: the 2017 Comprehensive Operations Analysis and the FY 2018 FY2027 Transit Development Plan; and WHEREAS, funds currently provided by the City of Tampa would be redirected to support the Downtowner; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Interim Chief Executive Officer and HART Staff is authorized to initiate procedures to eliminate the current Routes 96 (Weekday In-Towner) and 97 (Saturday In- Towner). Section 2. Proper officers of the Hillsborough Transit Authority are authorized to do all things necessary and required in order to implement the service plan. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 4, ATTEST: Councilmember Mike Suarez, Secretary HART Board of Directors Commissioner Lesley Les Miller, Chairperson HART Board of Directors David L. Smith, Esquire HART Board General Counsel 4-6

51 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 DISCUSSION ITEM Status of HART Interim Chief Executive Officer BACKGROUND HART entered into agreement with Jeffrey Seward on December 5, 2017 (Attachment I). On January 8, 2018, the HART Board of Directors voted to extend the term of this employment agreement until November 30, 2018 (Attachment II). At the April regular Board meeting, the Board voted to conduct a performance review for Mr. Seward, and report results at the May 7 Board meeting. The Board members completed the performance appraisal form for the performance review period from January 2018 through April During the May 7, 2018 regular Board meeting, the Board members received a report from the General Counsel, summarizing the performance evaluation ratings (Attachment III). Mr. Seward received a total average rating of 4.1. HART Executive Committee met on Tuesday, November 28, to discuss the CEO search and transition strategies. The Executive Committee voted unanimously to approve staff s recommendation to utilize the PSTA executive search contract. This contract has language that allows HART to participate. At the December 4 regular Board meeting, the HART Board of Directors approved the Resolution #R ~ Authorizing the Chief Executive Officer to Award a Contract for Executive Search & Recruitment Services to Krauthamer & Associates in an Amount Not to Exceed $200,000 (Five Year Contractual Period: Three -Year Base with Two One-Year Options) provided as Attachment IV. NEXT STEPS At the June 4 regular Board meeting, the Board members will discuss a status of the Interim CEO. Prepared by: Lena Petit, Director of Board Relations Approved by: Kenyatta Lee, Chief Administrative Officer & Interim Chief of Staff Attachments: I. Employment Agreement with Interim Chief Executive Officer II. First Amendment to Employment Agreement III. General Counsel Report ICEO Evaluation IV. Resolution #R V. Chief Executive Officer Job Description 5-1

52 ATTACHMENT I 5-2

53 5-3

54 5-4

55 5-5

56 5-6

57 5-7

58 5-8

59 5-9

60 ATTACHMENT II rirst AMEF{I}MENT TO HILLSBOROUGH TRANSIT AUTIIORITY EMPLOYMENT AGREEMEIYT WITH INTERIM CHTN'-P E)(ECUTIVE OFTICER THIS First Amendment to Employment Agreement ("Amendmenf') is made and entered into on this day of January,2018, by andbetweenthe HILLSBOROUGH TRANSITAUTHORITY, hereinafter referred to as "HART" and JpFFREY SEWARD, hereinafter referred to as &e "Emplcyee". IIART and Employee may hereinafter also be referred to collectively as *Parties" or individually as'?art5r." - WHEREAS, the Board of Directors of HART ("Board of Directors") is authorized pursuant to Florida Statute $ , et seq., and its Charter to enter into contuacts on behalf of I{ART and to appoint and fix the compensation of the Executive Administrator; and WHEREAS, the Employee \ryas appointed Interim Chief Executive Officer by the Board of Directors on or about December 5,2017 (*Effective Date"); and WHEREAS, the Board of Directors and Employee entered into that certain Hillsborough Transit Authority Employment Agreement with Interim Chief Executive Officer ('Emptoyment Agreement") on the 5e day of December,Z}l7; and WHEREAS, the Board of Directors on January 8, 2018 voted to extend the Term of Employment Employee, as defined in Section 3 of the Employment Agreement; and of WHEREAS, the Board of Directors and Employee wish to enter into this Amendment in order to amend the Employment Agreement as provided herein; and NOW THEREFORE, in consideration of the terms and conditions of this Amendmen! and other good and valuable consideration, the Parties horeby agree as follows: $ection 1: Reaffirmation of Terms and Provisions All of the terms, conditions and covenants of the Employment Agreement are hereby ratified and restated herein and are in full force and effect between the Parties except as otherwise provided herein. Section 2: Extension of Emplovment Subject to the provisions for termination set forth h the Employment Agreement as altered by this Amendment, the term of Employee's employment under the Employment Agreement shall continue until November 3 0, The term of emplo5rment may be extended at any time during its term by mutual written agreement of HART, as authorized by the Board of Directors, and Ernployee. Seetion 3: Termination Notwithstanding any provision containod in the Employment Agreement and this Amendmen! the Employment Agreement as extended and modified by this Amendment may be terminated by HART or Employee upon providirrg thrty (30) days' notice in writing to the other Party. 5-10

61 IN WITNESS WHEREOF, the Parties hereto have executed this Amendment on the date aforesaid. "Les" Miller, Chairman Board of Directors "," )'lt I lq Witness: Approved as to form Date: rah t # 1O v

62 ATTACHMENT III Hillsborough Transit Authority Board of Directors Meeting May 7, 2018 GENERAL COUNSEL S REPORT HART Interim Chief Executive Officer s Performance Evaluation OVERVIEW Performance appraisal provides an opportunity for each Board member of the Hillsborough Transit Authority (HART) to formally review, document, and recognize accomplishments for the Interim Chief Executive Officer (ICEO). BACKGROUND HART entered into agreement with Mr. Seward on December 5, On January 8, 2018, the HART Board of Directors voted to extend the term of this employment agreement until November 30, At the regular April Board meeting, the Board voted to conduct a performance review for Jeffrey C. Seward, and report results at the May 7 Board meeting. The Board members completed the performance appraisal form for the performance review period from January 2018 through April DISCUSSION Rating Criteria & Explanation The evaluation form rates employee performance in eight different work trait areas, and gives the option of entering comments related to each category. These comments may include responses to specific questions and any observations you believe appropriate and pertinent to the rating period. Separately, space was provided for an optional narrative evaluation, the opportunity to provide additional feedback. Each work trait has a rating range from 1 to 4 points. Each work trait is described and a rating explanation is given on the evaluation form; the following criterion determines each rating level: 1 = Unacceptable Performance The incumbent does not meet the performance expectations and/or demonstrates an unacceptably poor level of competency in the evaluation area. Significant improvement in the short-term is required. This rating describes the employee whose performance consistently is below expectations. The employee may actually be doing things that negatively affect others performance or put HART at risk. 2 = Needs Improvement: The incumbent demonstrates only a moderate level of proficiency in the required competency. Additional training or commitment is required. This rating describes the employee who meets only the minimum position requirements and whose performance needs improvement through development, experience and/or application. 3 =Meets Expectations: The incumbent generally meets performance expectations while demonstrating proficiency in the required competency. This rating describes the employee whose overall performance is good but still has room for growth. 5-12

63 Hillsborough Transit Authority Board of Directors Meeting May 7, = Exceeds Expectations: The incumbent exceeds performance expectations while demonstrating a high level of proficiency in the required competency. This rating describes the employee who has surpassed expected results in a substantial manner on the objective. 5 = Outstanding Performance: The incumbent far exceeded expected results on the objective such that the organizational goals were achieved that otherwise would not have been. This rating is used as recognition for extraordinary accomplishments that have significant impact on the organization, meet or exceed expectations in spite of unusually challenging circumstances, or created results that pave the way for others and/or are used as a model. The average ratings for Interim Chief Executive Officer per Performance Dimension are listed below: 1 Professional Skills and Status 2 Relations with Board Members 3 Policy Execution 4 Communication 5 Citizen Relations 6 Communication 7 Supervision and Leadership 8 Fiscal Management 9 Intergovernmental / Community Relations Summary of the ratings Staff received nine completed evaluation forms. Directors Knight and White abstained from the ICEO performance evaluation. Director Donohue 4.31 Director Harden 3.84 Director Kemp 5.0 Director McClain 3.43 Director Mechanik 4.95 Director Melendez 4.68 Director Miller 4.88 Director Murman 2.86 Director Shanahan 2.92 Director Suarez 4.09 Mr. Seward received a total average rating of 4.1. NEXT STEPS Present the performance evaluation rating summary for the Board s review and discussion. Prepared by: Lena Petit, Director of Executive Office and Board Support Approved by: David L Smith, General Counsel 5-13

64 5-14 Donohue Harden Kemp Knight McClain Mechanik Melendez Miller Murman Shanahan Suarez White Averages Per Metric Professional Skills and Status Relations with Board Members Policy Execution Communication Citizen Relations Supervision and Leadership Fiscal Management Intergovernmental/Community Relations Total Average Averages Per Director

65 ATTACHMENT IV Hillsborough Transit Authority Board of Directors Meeting December 4, 2017 BOARD ACTION ITEM Resolution #R ~ Authorizing the Chief Executive Officer to Award a Contract for Executive Search & Recruitment Services to Krauthamer & Associates in an Amount Not to Exceed $200, (Five Year Contractual Period: Three -Year Base with Two One-Year Options) OVERVIEW With the departure of the current CEO, HART is in need of an experienced executive search and recruitment firm. FINANCIAL IMPACT Funding for this contract is HART general revenues, as appropriated in the FY2018 and future HART operating budget. PROCUREMENT CONSIDERATION HART Executive Committee met on Tuesday, November 28, to discuss the CEO search and transition strategies. The Executive Committee voted unanimously to approve staff s recommendation to utilize the PSTA executive search contract, pending its approval at December 6 PSTA Board meeting. This contract has language that allows HART to participate. Following direction by the Executive Committee, the Procurement department formed an evaluation committee to review the proposals from the PSTA executive search solicitation that had prior national CEO search experience. The selected firms were KL2 and Krauthamer & Associates. The same evaluation criteria that was used in the initial solicitation was also used in the evaluation of the aforementioned firms. The proposals were evaluated by an evaluation committee of three members from HART: Brooke Basquit, Director of Human Resources & EEO Officer, Greg Brackin, Director of Operations Support-ADA Officer, and Lena Petit, Director of Executive Office & Board Support. The evaluation criteria specified below was used to identify the most qualified firm to perform the services. Evaluation factors were weighted 700 points for technical and 300 points for pricing for a total of 1,000 points as follows: Firm and Staff Qualifications 400 Management Plan and Schedule 300 Price 300 The evaluation committee met on November 30, 2017, to discuss its findings and potentially rescore the proposals based upon discussion of findings by the group. Scores for the firms were as follows: 5-15

66 Hillsborough Transit Authority Board of Directors Meeting December 4, 2017 KL2 Connects LLC Krauthamer & Associates TOTAL TECH SCORE (Max Score 700 Points) PRICE (Max Score 300 Points) TOTALS (Tech + Price = 1000 Points Max) RANKINGS 1 2 Best and Final Offers (BAFOs) were requested of the two firms, which resulted in the following final scores: KL2 Connects LLC Krauthamer & Associates TOTAL TECH SCORE (Max Score 700 Points) PRICE (Max Score 300 Points) TOTALS (Tech + Price = 1000 Points Max) RANKINGS 1 2 Prices for this service is at a fixed flat fee, plus expenses with no additional markup. Based on the fact that Krauthamer & Associates has a technical superior score of over 50 points, staff feels it is in the best interest of the Authority to award this contract to Krauthamer & Associates. NEXT STEPS Upon the Board of Directors approval of this action item, staff will enter into the contract with Krauthamer & Associates. Prepared by: Brooke Basquit, Director of Human Resources & EEO Officer Al Burns, Director of Procurement & Contract Administration Reviewed by: Jeffrey Seward, Chief Financial Officer Kenyatta Lee, Chief Administrative Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Resolution #R

67 5-17

68 ACTION ITEM Professional Recruiting Contracts Action: Award Contracts to Sunshine Enterprise USA LLC, Krauthamer & Associates, Renee Narloch & Associates, Juri Solutions, Slavin Management Consultants, KL2 Connects, LLC, and TransPro Consulting in an Amount Not to Exceed $300,000 Per Firm for the Duration of the Contracts. CONSENT OR ACTION ITEM Staff Resource: Larry Longenecker, Director of HR Alvin Burns, Director of Procurement Background: PSTA may have current and future needs for recruiting services that will conduct national searches for the most qualified individuals to fill various positions. On August 11, 2017 a Request for Proposal (RFP) was issued in compliance with PSTA s procurement policies. The solicitation was posted on PSTA s website and DemandStar with direct notices sent to PSTA s supplier list. The term of the contract shall be for three years from award of contract, with two one-year options not to exceed five years. On September 19, 2017 seven proposals were received. Review factors were: o o o Qualifications of the firm (400 points) Management Plan and Schedule (300 points) Proposed Fee (300 points) The Evaluation Committee met on October 26, 2017 to discuss its evaluation findings and was provided an opportunity for rescoring proposals based upon discussion of findings by the Committee. All proposals were deemed responsive and prices considered fair and reasonable. A responsibility review was conducted on each of the seven firms. The contracts do not guarantee any amount of work or expenses. Anytime PSTA needs a professional recruiting service, a task order will be issued based on the 5-18

69 firms expertise and agreed upon pricing. Fiscal Impact: Recruitments are conducted on an as needed basis with the recruitment cost usually offset by the salary vacancy savings for the recruited position. In addition an estimate for recruiting costs is included in the annual operating budget. It is proposed that each firm be contracted for up to five years (three initial years plus two additional option years at the direction of the PSTA CEO with Board notification) or $300,000 in allocated task orders per firm, whichever comes first. Recommendation: Award contracts to Sunshine Enterprise USA LLC, Krauthamer & Associates, Renee Narloch & Associates, Juri Solutions, Slavin Management Consultants, KL2 Connects, LLC, and TransPro Consulting in an amount not to exceed $300,000 per firm for the duration of the contract. 5-19

70 ATTACHMENT V Job Title: HILLSBOROUGH AREA REGIONAL TRANSIT AUTHORITY JOB DESCRIPTION Chief Executive Officer Pay Grade: E-10 Division: Executive Job Code: Department: Executive FLSA/EEO: Exempt Reports To: Board of Directors Supervises: Executive Team GENERAL SUMMARY The Chief Executive Officer (CEO) works under authority granted by the Hillsborough Area Regional Transit Authority (HART) Board of Directors and is responsible for directing the business of HART with the objective of providing efficient, safe and reliable transit services to the public and ensuring that these operations and activities are carried out within the policies, budgets, and program limitations. Establishes short and long-range objectives, plans and policies subject to the approval of the Board of Directors. Plans, administers, directs, oversees, and evaluates the activities and operations of HART including the bus, rail, and administrative operations. Represents the interests of HART with customers, community stakeholders, and governmental officials. Responsible for developing a high performing organizational culture to carry out the mission and vision for HART. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is intended to describe the general nature and level of work being performed. This is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the position Strategic Development Plans transit operations strategy, policy and objectives consistent with established short and long-term performance and productivity goals and objectives for HART. Coordinates with staff in the analysis and assessment of statistical data, information and studies relating to industry trends and internal operational performance. Designs plans to increase utilization of transit services. Prepares and presents organizational development, growth and general operational plans to the governing board for approval. Discerns proper courses of action for the implementation of established HART strategies. Produces plans regarding staffing, departmental support and operations performed to incorporate strategy, and communicates information to appropriate staff for timely and effective implementation. Provides strategic vision for developing innovative programs to address transportation needs. Plans and implements new projects, programs and initiatives to build a more effective, sustainable and sound organization. 5-20

71 Operations Management Directs and coordinates staff and/or consulting/contracted efforts in the performance of specified operations and program implementation. Ensures all activities relating to transit programs are conducted in accordance with established policies and procedures. Through consultation with appropriate staff, prepares and presents plans for the negotiation and execution of contracts, leases or other agreements involving the commitment of HART resources, facilities and/or personnel. Oversees the acquisition, development, operation, maintenance, repair and improvement of HART facilities and equipment. Oversees and coordinates with appropriate staff in the development and implementation of short and long-term operations plans. Regularly evaluates, formulates and administers approaches to maximize available financial resources to implement innovative transit solutions. Personnel Management Coordinates and approves the selection and proper performance of all HART positions, ensuring staffing levels are maintained for maximum efficient operational output. Monitors the maintenance of a highly qualified and effective staff. Establishes metrics and evaluates the performance of all direct reports. Budget Management Directs the formulation of annual operating and capital budgets for HART. Directs the adherence to specified budgets to maintain maximum overall productivity. Evaluates operational facilities necessitating capital investments and formulates corresponding cost-effective strategies to implement necessary improvements. Amends and presents to the governing board proposed expenditure modifications, changes or additions as necessary to facilitate optimal organizational performance. Marketing and Communications Directs activities and promotions to optimize the success of multimodal transit services to achieve community and national awareness of HART. Represents HART interests through travel, meetings, industry-related committees, and community involvement. Communicates with local, state and national governmental agencies to foster strong working relationships and promote HART interests. Maintains current knowledge of trends in the transit industry. Engages in meaningful dialogue and delivers presentations to promote the interests and services of HART. Maintains open communications with the Board of Directors related to organizational matters in a timely and accurate manner. Develops and maintains an effective marketing plan to support the service planning process, promoting HART and increasing ridership. 5-21

72 MINIMUM QUALIFICATIONS: Education and Experience: A bachelor s degree from an accredited college or university is required with major course work in transportation administration, public administration, business administration, or a closely related field. Ten (10) to twelve (12) years of increasingly responsible transit-related experience. Minimum of eight (8) years management experience, preferably in public transportation or public administration, including five (5) years in an executive management position with supervisory responsibilities, preferably over two or more departments. Knowledge, Skills and Abilities: Experience with developing high performing teams. Experience with obtaining funding for organizational operations from other governmental agencies, public-private partnerships (P3) and other creative funding opportunities. Experience as a change agent, operating at the highest level of an organization. Direct experience working within government and political environments, and in working with lobbyists, elected officials and labor union leaders. Experience working with and reporting to a governing board. Experience with proven success in organizational transformation resulting in improved efficiency and effectiveness and enhanced brand value. Licenses/Certifications: Must be able to obtain and maintain a valid Florida Driver s License within 10 days of hire or moving to the State of Florida. SAFETY: Physical Demands/Work Environment: Work is performed in a standard office environment. Incumbent may sometimes be located in an outdoor, street, community or shop environment. Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds. Occasional exposure to chemicals, noise, and outdoor elements. Subject to all weather conditions. HART promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. ADA Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State laws. Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. 5-22

73 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 GENERAL COUNSEL S REPORT Motion to Initiate the Process of Revising the HART Board Policies HART Board Policy 300: Board Procedures; Sub-section 320: Amendment of Policies states that the Board may from time to time amend the Policies or other procedures. The amendment process shall be initiated by an affirmative vote of the Board of Directors. Therefore, a motion is needed to direct staff to conduct a comprehensive review of the HART Board Policies to ensure that they are relevant and reflect current practices and laws. Upon affirmative vote of the Board of Directors, the Clerk shall establish an amendment development, review and adoption schedule. Prepared by: David L. Smith, Esquire, HART Board General Counsel 6-1

74 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 Committee Members Present (4) Staff Present C John Melendez, Chair Brian Allan Councilwoman Cheri Donohue Danielle Arthur Adam Harden Brooke Basquit Commissioner Stacy White Sylvia Berrien Greg Brackin Committee Members Absent (3) Vanessa Brooks Rich McClain, Vice Chair Joan Brown Marvin Knight Christina Buchanan David Mechanik Ruthie Reyes Burckard Al Burns Lynda Crescentini Steve Feigenbaum Laura Jean Flowers Kenyatta Lee Emmanuel Nunez Lena Petit Jerry Presley Jeff Seward Cyndy Zambella Sign-in sheets are attached. CALL TO ORDER Others Present David Smith, GrayRobinson Jillian Bandes, Bandes Construction Robert Bandes, Bandes Construction Lowell Clary, Clary Consulting Tom Pavel, Bandes Construction Ron Reekes, Wendel Finance and Audit Committee Chair C. John Melendez called the meeting to order at 9:00 a.m. Chair Melendez announced that Vice Chair McClain, and Committee members Mechanik and Knight will not be in attendance due to scheduling conflicts. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Committee member Donohue moved and Committee member Harden seconded the approval of the minutes from the April 16, 2018 Finance and Audit Committee meeting. All Committee members present voted aye. The motion passed unanimously. 7-1

75 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak. PRESENTATION Fiscal Year 2019 Budget Process Overview Jeff Seward, Interim Chief Executive Officer, gave the tentative operating budget overview highlighting different drivers and pressures for Fiscal Year A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Chair Melendez reconfirmed that not all grants are unknown and unpredictable. Mr. Seward indicated that the County has embarked on their FY2019 budget development process, and HART would not know about the County funding subsidy until they are finished with the process. He stated that the current deficit of $4.3 million is manageable as it provides service, a strong foundation for HART employees, and allows innovative services and solutions to move forward; however, he will work with staff on reducing the deficit in anticipation of HART not receiving County funding. Mr. Seward added that HART will be looking at the service change in December 2017 and potentially rolling the service back. He said for planning purposes and transparency, staff is currently budgeting at the levels without the additional County funding and without the service that was predicated on this funding. Mr. Seward reported that HART and County staff are working on refining the funding availability, including the $350,000 of capital funding for HART that was specifically allocated to support the HyperLINK project, which will be discontinued this summer. He pointed out that this capital funding is reoccurring and staff is working on a list of what this money can be used for. Committee member White emphasized that the $2.3 million in County funding allocated in FY2018 is not a pure formality and needs to be fought for moving forward. He confirmed that the County is going through a preliminary budget process looking at all variables. Mr. Seward stated that HART, similar to all state property tax-funded organizations, is preparing the FY2019 budget with FY2020 in mind. He added that it would be easier to hold this funding back now in preparation to a more intense discussion in Mr. Seward announced the budget approval schedule. He said this year, staff will schedule a dry run through with the F&A Committee prior to the budget public hearings to receive the Committee members feedback. Mr. Seward pointed out that FTA mandated all federally-funded agencies to develop transit assets management system, including their useful life and the state of good repair schedule. HART has completed this process, and determined that the current state of good repair deficit equals $55 million. Mr. Seward noted that HART will need to strategize on how to address it in the course of next five to ten years. He indicated that without fixing the infrastructure, buying buses and ensuring that all assets are in the state of good repair, it will be challenging to keep adding service. Mr. Seward stated that the Board members will start seeing the plans to address this deficit in capital needs. Committee member Harden inquired if staff plans to approach the CRAs this year for additional contribution towards the early morning service for the streetcar, in addition to the free Saturday 7-2

76 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 service. He pointed out that the ridership reports show the overall decrease in ridership, even taking into consideration the increase in Saturday ridership contributed to free rides. Mr. Seward said staff is planning to work hard building an early morning service that matters for the streetcar to be a viable commuter option. He added that staff will be approaching the CRAs with a package of options. Committee member Harden inquired if the funds currently supporting the In-Towner will be moved to enhancement of the streetcar service. Mr. Seward responded affirmatively. Committee member Harden indicated that the County has a service parallel to HART paratransit mode. He asked whether HART staff had conversations with the County about analyzing the services and looking for efficiencies. Mr. Seward responded that after the April Board meeting, staff made a commitment to meet with the County staff. He added that they met once and are now researching the ways to collaborate. Mr. Seward announced that HART has a solicitation released for the paratransit audit. Mr. Seward said that in July, the HART Board will receive a presentation from HART and Sunshine LINE staff about the service components that are unique for each program and those that could be revised for efficiencies. Mr. Greg Brackin, Director of Operations Support-ADA Officer, reported that an RFP is now released, with the solicitation process closing within the next 20 days. Committee member Harden asked if the construction of the new HM facility is in the $55 million capital needs. Mr. Seward responded that the cost of HM facility is not a part of this deficit. Committee Chair Melendez said he appreciated the fiscal responsibility and proactive approach in the development of the FY2019 budget. COMMITTEE ACTION ITEMS a. Authorize the Interim Chief Executive Officer to Purchase up to Ten Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a Not-To Exceed Amount of $5,322,690 Brian Allen, Interim Director of Maintenance, reported that HART is ordering ten buses and holding off certain funding to make it available for the order of seven paratransit vehicles that will be presented for the Committee s approval next month. Committee member Harden moved and Committee member Donohue seconded advancement of this item to the full Board of Directors at the June 4, 2018 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously. 7-3

77 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 b. Authorizing the Interim Chief Executive Officer to Apply for and Accept Fiscal Year 2018 Surface Transportation Block Grant (STBG) Program Funding Committee member White moved and Committee member Harden seconded advancement of this item to the full Board of Directors at the June 4, 2018 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously. c. Authorize the Interim Chief Executive Officer to Award a Contract for the Design of the 21st Avenue Heavy Maintenance Building to Bandes Construction, for $2,884, Plus a Contingency of $403, for a Total Not-to-Exceed Amount of $3,288, for a Two Year Period Lynda Crescentini, Interim Director of Enterprise Project Management, introduced Bandes Construction team, design team of Wendel and, financial consulting staff from Clary Consulting. Ms. Jillian Bandes, Bandes Construction, gave an overview of the design project of the HART HM building. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Committee member White inquired how the cost of this design proposal compares to acquisition of a new site and building a facility. Ms. Bandes responded that HART s existing infrastructure is at the existing location, while the cost for a new site could be significant, given the land prices and central location of the 21 st Avenue campus. Committee member White inquired about the level of confidence that the storm water issue will be mitigated. Ms. Bandes commented that the storm water issue is of a big concern. She added that HART staff and Bandes Construction had extensive meetings with the City of Tampa and FDOT representatives. Ms. Bandes explained that a part of the request in this design contract is to continue the conversations and identify a feasible solution that meets everyone s needs. She pointed out that the storm water issue is geographical that happens throughout the basin and the entire geographical area along the I-4. Committee member White asked if HART approached the County Administration to see if there is land on the surplus list that they will be willing to work on with HART. Mr. Seward indicated that staff feels strongly in favor of maintaining the current site due to the amount of federal investment at this site. He said there is a multimillion dollar CNG facility that the federal government paid for, diesel fueling stations and a tank; and building a new facility at the higher elevation level would allow for all the assets to stay intact without moving to another site. Mr. Seward said that HART has been aggressively addressing the storm water issue, and already saw a decrease in flooding over the last two years. He mentioned that staff is confident that investment in the vertical construction, addressing the storm water issue, and demolition of the old facility would strengthen the federal investment on the site. It would be cost prohibitive to move to another location, taking into consideration relocation of the CNG station and the fact that 7-4

78 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 the administrative facility has been recently renovated. He stated that staff was confident that the proposed solution is the most cost-effective. Committee member White inquired about the FEMA flood zone classification of the current site. Ms. Bandes said she was not sure. Committee member White asked how confident Bandes Construction was that the flooding issue will be addressed. Ms. Bandes said that her team had a lot of confidence that the issue will be resolved. She indicated that it was a tandem deal, one cannot upgrade the facility without improving the site. Committee Chair Melendez requested to have renderings of the building presented to the full Board of Directors. He suggested bringing the history of the overall storm water issue to the full Board as well, due to the $7 million jump in the project cost. Ms. Crescentini explained that there was only funding for preliminary investigation and design, not construction. Ms. Bandes added that the first report analyzed where the water was flowing and collecting, the second report analyzed what to do with it. Committee member Harden suggested that the full Board should receive more breakdown on project elements costs, and what the design includes. Committee member Donohue moved and Committee member Harden seconded advancement of this item to the full Board of Directors at the June 4, 2018 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously. d. Authorize the Interim Chief Executive Officer to Award a One-Year Base with Two One- Year Options Contract for Consulting and Broker Services Health Insurance and Benefits Programs to Arthur J. Gallagher Benefits Services, Inc. in an Amount Not-to-Exceed $315,000 Committee member Harden moved and Committee member Donohue seconded advancement of this item to the full Board of Directors at the June 4, 2018 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously. INTERIM CHIEF EXECUTIVE OFFICER S REPORT There was no additional report. CHAIR S REPORT Committee Chair Melendez thanked staff who contributed to the overall success of the APTA conference. He indicated that he received only positive comments from the attendees and people were in love with Tampa. Committee Chair Melendez spoke about HART s plateauing ridership 7-5

79 Hillsborough Transit Authority Finance and Audit Committee Meeting May 21, 2018 as a positive trend as compared to the national numbers in the current environment. He supported the initiatives proposed by staff moving forward. Committee Chair Melendez indicated that there was discussion at the last regular Board meeting that he missed regarding Mr. Seward s leadership. Committee Chair Melendez said he hoped that at the upcoming June meeting, he would express his thoughts on Mr. Seward s background and the importance of such financial perspective in a CEO. ADJOURNMENT The meeting adjourned at 10:09 a.m. 7-6

80 PUBLIC COMMENT FINANCE AND AUDIT COMMITTEE MEETING WHEN ADDRESSING THE BOARD, please state your name MAY 21, 2018 NAME CONTACT INFORMATION GENERAL COMMENT COMMENT ON AGENDA ITEM

81 PUBLIC COMMENT FINANCE AND AUDIT COMMITTEE MEETING MAY 21, 2018 NAME GENERAL COMMENT COMMENT ON AGENDA ITEM

82 NAME * STAFF, VISITORS AND MEDIA FINANCE AND AUDIT COMMITTEE MEETING MAY 21, 2021 Danielle Arthur HART 6517 Christina Buchanan HART 6575 Lena Petit HART 6552 Kenyatta Lee HART Brian Allan HART Jillian Bandes Bandes Construction jillian.bandes@bandesconstruction.com Robert Bandes Bandes Construction robert.bandes@bandesconstruction.com Ron Reekes Wendel rreekes@wendelcompanies.com Lowell Clary Clary Consulting lowell.clary@claryconsulting.com Tom Pavel Bandes Construction tom.pavel@bandesconstruction.com Steve Feigenbaum HART feigenbaums@gohart.org cyndy zambella hart 6583

83 NAME Gregory Brackin HART 6314 Sylvia Berrien HART 6625 Joan Brown HART 3 Lynda Crescentini HART 3634 Brooke Basquit HART 6385 Al Burns HART 6439 Laura Jean Flowers HART 3026 Vanessa Brooks HART Jerry Presley HART Emmanuel Nunez HART

84 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 REPORTS FROM HART BOARD REPRESENTATIVES Tampa Historic Streetcar, Inc. ~ May 2018 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on May 16, The Board approved the minutes from the March 21, 2018 Nominating Committee meeting and the regular Board meeting. The following is a recap of the key items that were discussed: The THS Board of Directors approved the Resolution #R ~ Authorizing to Approach the HART Board of Directors with a Request to Amend the HART Board Policy: Section 800 Miscellaneous Policies; Advertising Policy. HART staff will develop a schedule for presenting this request to the HART Board of Directors. HART Interim CEO Jeff Seward outlined the FY2019 budget focus and timeline. Kimley-Horn, Planning and Design Engineering Consultants, provided an overview on the Strategic Property Partners Hotel Project on Old Water Street, and the potential impacts to the streetcar system during construction. Mr. Steven Schukraft, AICP, ENV SP, HDR, updated the THS Board of Directors on the InVision: Tampa Streetcar project, highlighting recent progress on the study, the preferred extension alternative, preliminary costs, and next steps. The next phase of the project will result in decisions regarding modernization of the existing system and the final alignment for the extension. The Board members received the monthly compliance reports. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit Prepared by: Lena Petit, HART Director of Board Relations Approved by: Michael English, THS Board President 8-1

85 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 REPORTS FROM HART BOARD REPRESENTATIVES Metropolitan Planning Organization May 1, 2018 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their May 1, 2018 Board of Directors meeting. Attachment: Summary of May 1, 2018 MPO Meeting 8-2

86 ATTACHMENT MPO Board Meeting Summary Tuesday, May 1, 2018 CALL TO ORDER, PLEDGE OF ALLEGIANCE & INVOCATION Chairman Les Miller called the meeting to order at 9:00 a.m. Commissioner Stacy White led the pledge of allegiance and gave the invocation. The meeting was convened on the 26 th floor of the County Center. Commissioner Miller read, for the record, a memo from Councilman Luis Viera informing the Board that he was unable to attend. PUBLIC COMMENT Mr. Rick Fernandez, the President of the Tampa Heights Civic Association and Citizens Advisory Committee member commented on Action Item VII. D. Letter of Comment on the Regional Transit Feasibility Plan. Mr. Fernandez was surprised that the Board directed staff to reframe comments more positively, and expressed concerns of the CAC being disrespected when they are asked for input on items brought before the MPO Board and then their comments are not utilized in the final product. Mr. Gary Cloyd, transit advocate, spoke regarding the criticism that has been going on and how to move forward following the Regional Transit Feasibility Plan. Ms. Nicole Rice, Citizens Advisory Committee member, voiced concerns regarding public trust and stated that the letter of Comment on the Regional Transit Feasibility Plan in the agenda does not include items discussed and agreed upon at the committee meeting. Mr. Chris Vela, resident, expressed concerns about prioritizing regional needs over local, appropriate representation of the urban core and undervaluing of the CAC volunteers serving the MPO Board. Ms. Kimberly Overman, Citizen Advisory Committee member, reiterated everything that other CAC members stated. She urged the MPO Board to reject approval of the letter. Mr. Taylor Ralph, resident, spoke in opposition of Bus Rapid Transit on the interstate and recommended the board take a look at the numbers and facts on ridership. COMMITTEE REPORTS, ONLINE COMMENTS Ms. Gena Torres, MPO staff, read the various MPO Committee reports. Committees approved and forwarded items on the Consent Agenda. She shared online comments received from: Mr. Dale Tindall regarding delays on I-275; Mr. Robert Sawallesh regarding concerns of the intersection near Bruce B. Downs Blvd. and the VA Hospital; Ms. Bardine Hicks about Garden Steps at Williams Park Senior Program providing fresh vegetables; Susan regarding Vision Zero presentation in Seminole Heights. Staff received seven Facebook comments from Ingrid Jacoba, Jason Ball, Michelle Cookson, Amanda Brown, Jim Shirk, Lauren Adriaansen, and Rochell Reebok regarding transit options and the feasibility plan comment letter. MPO Meeting of May 1, 2018 Page 1

87 CONSENT AGENDA A. Approval of Minutes April 3, 2018 B. Committee Appointments D. FY17-FY18 Unified Planning Work Program Amendment for Funding Deobligation and FHWA Resilience & Durability Grant A motion was made by Commissioner Stacy White to remove item IV. C. Health in All Policies Resolution for a separate discussion and vote. The motion was seconded by Councilman Harry Cohen and carried unanimously. A motion was made by Commissioner Sandra Murman to approve the Consent Agenda. The motion was seconded by Councilman Cohen and carried unanimously. ROLL-CALL VOTE: TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT FOR FHWA RESILIENCE & DURABILITY GRANT A motion was made by Commissioner Murman to approve the Resilience and Durability Pilot Project Grant for inclusion in the TIP. The motion was seconded by Councilman Cohen. Following a rollcall vote, the motion passed unanimously. (Note: Councilman Maniscalco, Councilman Viera, Mr. David Mechanik, and Ms. Cindy Stuart were absent) GUEST SPEAKER, FDOT DISTRICT 7 SECRETARY DAVID GWYNN: QUARTERLY UPDATE Secretary David Gwynn provided an update on Tampa Bay Next. It has been one year since the process began, and there have been eighty-three community events, twenty community working groups/open houses, seventy-six presentations, and five newsletters with 3,880 active subscribers. Information has been generated based on community input and stakeholders. With the input received, they have removed express lanes from being considered on I-275 north of Downtown, and moved the express lane corridor to I-75. They also have reduced the potential right-of-way impacts of the downtown interchange reconstruction from parcels being affected to as few as 30. On transit, FDOT is not pushing any particular transportation alternative but is awaiting direction from TBARTA, whose role is regional transit. Last year the Tampa Bay Transportation Management Area (TMA) Leadership Group tasked Jacobs Engineering to come up with a regional catalyst project that would be a good candidate for federal funds. FDOT too wants to ensure that any transit project is viable before moving forward with funding. If local support and local funding are present, they are ready to partner. With resolutions and prioritization from Pasco MPO, Pinellas MPO, and Hillsborough MPO, as well as the County Commissions, the region would be in a better position to compete for federal funds. If federal funding is not sought, then that will open other doors; however, that would increase the amount of money that the state and local governments would have to contribute. FDOT is not opposed to approaching CSX, but they do not feel that it is not the right time for them to get involved in discussion. If there was a project and a funding plan in place, then they would be ready. Following the update, members inquired about the I-275/SR 60 interchange bottleneck punch-through project s effect on the airport (response: a lot of traffic should be freed up); reinforcing the shoulders of the interstate (response: willing to look at this, even though it is not funded through the statewide emergency evacuation plan); interchange at Big Bend Road - ramp improvements (response: new ramp improvements are a high priority); whether or not transit spine projects are part of the regional plan or a local project (response: if it connects, it s part of the regional system); and a problem with items falling off of trucks on I-75 (response: working with Florida Highway Patrol for increased maintenance). MPO Meeting of May 1, 2018 Page 2

88 ACTION ITEMS A. Bicycle/Pedestrian Advisory Committee (BPAC) Request to Board Mr. Patrick Thorpe, Chair of the BPAC, presented a request from the committee to meet with two volunteer MPO Board members, once annually in a workshop format during a regular BPAC meeting in order to develop and inform a continuing narrative that can become actionable items on the MPO agenda to improve the health, safety & welfare of the community, provide real choices when not driving, and prevent inequity in mobility options across our region. The annual workshop is usually held in July. There were no questions following the presentation. A motion was made by Commissioner Murman for designation of MPO Board members to attend the annual BPAC workshop. The motion was seconded by Mayor Mel Jurado and passed unanimously. B. FY19-FY20 Unified Planning Work Program Draft Ms. Allison Yeh highlighted information on the biennial update and discussed what has taken place the last two years. A major focus in the next two years is updating the Long Range Transportation Plan, along with assisting some governments and agencies with planning studies they have requested. Another required activity is to coordinate regional performance measure target-setting. A motion was made by Commissioner Murman to approve the FY19-FY20 UPWP document. The motion was seconded by Commissioner Kemp and passed unanimously. C. MPO/FDOT Joint Certification Mr. Rich Clarendon, MPO Assistant Executive Director, summarized notable achievements and recommendations of the annual review, in which the MPO s planning process is certified as following federal and state rules through a cooperative review conducted by the FDOT District 7 office and MPO staff. There were no corrective actions noted. A motion was made by Commissioner Murman to support re-certification of the MPO and authorization for the MPO Chairman to sign the Joint Certification Statement. The motion was seconded by Commissioner Kemp and passed unanimously. D. Letter of Comment on Regional Transit Feasibility Plan Ms. Beth Alden, MPO Executive Director, presented the letter of Comment on the Regional Transit Feasibility Plan. The Plan is currently in a public comment phase. Commissioner White stated that he is not opposed to sending the letter but feels that some of the issues posed in the letter are premature. On April 18 th, the BOCC requested County staff to work with CUTR to convene a panel of experts to review the Plan. He sees value in postponing the letter until substantial information has been received from the panel; which will be early August. Commissioner White made a motion to postpone action on the letter of comment on the Regional Transit Feasibility Plan until the August MPO Board meeting, or such time as the information from the panel would be available. The motion was seconded by Commissioner Murman. Following the discussion described below, the motion passed unanimously. Commissioner Kemp stated she supports the motion and finds the letter disturbing. She has written her own letter and provided copies to board members. MPO Meeting of May 1, 2018 Page 3

89 Commissioner Murman stated she brought up the peer review panel under future issues at the Board of County Commissioners meeting. Since the review has not taken place, she feels the letter is premature. She suggested staff have TBARTA present information on their role to the MPO Board. Councilman Cohen stated he supports the motion, however, he is concerned that waiting until August may be too long. He also stated that the group needs to work together and figure out what should be communicated to the TMA, since that group is awaiting a response from Hillsborough County to determine how to move forward. He stated that comments from Secretary Gwynn this morning regarding the express lanes being removed from the I-275 section, between Downtown and USF, show that public comment on major transportation issues is being heard and reacted to. Mayor Lott was prepared to vote no on the letter, for reasons expressed at the last meeting, but supports the motion. For anything to happen in Hillsborough County, the BOCC must take a leadership role. He respects the County Commission and they work well with the community, but he is ready for them to step up and bring forward a plan to vote on and take action. Commissioner Kemp spoke regarding opposition that she has heard to interstate BRT. She distributed information to members, and stated that she feels like none of her questions have been answered at any of the forums where she has been. She also stated that the letter should be addressed to Mr. Jeff Seward since Scott Pringle is no longer with Jacobs Engineering. Commissioner Kemp made a motion to have a presentation at a MPO Board meeting on the market study for the region of the top commuter routes, which has been done at the expense of taxpayers. The motion was seconded by Commissioners White and Murman. Following discussion, the motion was passed unanimously. Commissioner Kemp suggested the ridership expert from MPO staff present the requested presentation. Commissioner White stated that MPO staff should decide the appropriate person to make the presentation. IV. C. Health in All Policies Resolution This item was pulled from the Consent Agenda by Commissioner White for separate discussion. He voiced concerns about potential impacts on local governments capital needs and operations. He would like to see Hillsborough County Administration, administration from the three municipalities, and the Planning Commission review the resolution and share their thoughts. He would like the information to come back to the MPO Board in the form of a report. A motion was made by Commissioner White to send the resolution to the Hillsborough County Administration, administration from the three municipalities, and the Planning Commission to look at the land use and transportation linkage for potential impacts of costs, growth, and any other implications, and have the resolution come back accompanied by a report on the review for the MPO Board s consideration. The motion was seconded by Commissioner Kemp and Mr. Joe Waggoner and passed unanimously. STATUS REPORT A. Vision Zero Update Top 20 Corridors Community Engagement & Quarterly Report Ms. Gena Torres introduced Alana Brasier with Renaissance Planning who provided a quarterly roverview of many local activities to move the Hillsborough community towards its goal of zero traffic deaths. A written MPO Meeting of May 1, 2018 Page 4

90 summary was provided. In addition, two of the high-crash roadways were chosen as a pilot to see what a coalition of residents, businesses, and others around a corridor could do when they take ownership and work to reduce the alarming numbers of severe crashes. 15 th Street (Fowler to Fletcher) and 56 th Street (Slight to Busch) are the focus of the current Corridor Community Engagement project. A community event is being organized on each corridor. EXECUTIVE DIRECTOR S REPORT A. Tampa Bay TMA Leadership Group: May 11, 9:30 a.m., Pasco County Utilities Building, Central boulevard, Land O Lakes Ms. Alden provided information on upcoming events: May 2 nd Tampa Bay Smart Cities Alliance Workshop at Collaborative Labs to discuss big data solution May 17 th Civic and Stakeholder group discussion on growth scenarios May 20 th Vision Zero Top 20 Focus on 15 th Street June 1 st Regional Transportation Leadership Workshop #2 July 20 th Regional Transit Forum She also advised members of the MPO s quarterly report that was provided in their board folders. The next MPO Board meeting is scheduled for Tuesday, June 12, 2018 at 6:00 p.m. on the 2 nd Floor of the County Center. OLD BUSINESS & NEW BUSINESS There was no old or new business. ADJOURNMENT A quorum was maintained for the duration of the meeting. There being no further business, the meeting adjourned at 10:45 a.m. MPO Meeting of May 1, 2018 Page 5

91 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 STATUS REPORT ~ FINANCIAL HIGHLIGHTS Period Ending April 30, 2018 Key Information Points: We are 58% through the Fiscal Year with our target to trend as closely to that as possible with expenditures. Year to date operating expenses are at 61% of the annual budget. Key Takeaways: Revenues are ahead of target due to timing of Ad Valorem receipts; Operational Contract Services, even when normalized, is slightly ahead of the target at 61% due primarily to timing of payments; Other Expenses are exceeding the target due primarily to timing of tax collector commissions which are recorded as Ad Valorem revenue distributions are received; Projected savings from implementation of Mission Max service redesign are trending slightly less than expected, primarily due to parts and supplies and bus stop maintenance. Also, new service was already implemented in anticipation of receiving an additional $2.3 million in County funds, which contributes to the increase in Operator personnel services. 9-1

92 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 Cash in the Bank Overview All Mode Major Revenues Fiscal Year 2018 Fiscal Year 2017 % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date Operating Revenues: Total Fare (Cash) Revenues $3,462,602 1,832,577 ($1,630,025) 53% $4,717,010 2,296,901 49% Total Pass Revenues 10,418,155 5,465,076 (4,953,079) 52% 12,614,728 5,952,332 47% Advertising Income 828, ,462 (413,905) 50% 755, ,951 77% Interest Income 80, ,930 87, % 84,466 77,917 92% Other Income 774, ,154 (452,176) 42% 476, ,672 78% Ad Valorem 40,112,746 39,221,488 (891,258) 98% 34,788,573 36,004, % Federal Operating Grants 11,411, ,832 (11,063,776) 3% 12,342, ,768 3% State Operating Grants 5,379,360 1,998,952 (3,380,408) 37% 5,827,256 3,042,529 52% Local Operating Contributions 650,000 2,796,670 2,146, % 650, ,504 74% Tampa Historic Streetcar, Inc. 633, ,082 (249,646) 61% 458, ,072 89% Fund Balance - Operating (3,183,506) 0 3,183,506 0% 0 0 0% Total Operating Revenues $70,567,390 $52,951,225 ($17,616,165) 75% $72,715,363 $49,591,126 68% All Mode Major Expenses Fiscal Year 2018 Fiscal Year 2017 % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date Operating Expenses: Salaries and Wages $36,399,248 $22,889,859 ($13,509,389) 63% $36,735,562 $24,608,994 67% Fringe Benefits 13,059,708 $7,847,355 (5,212,353) 60% 10,529,491 $8,991,541 85% Fuel and Oil 3,324,951 2,173,177 (1,151,774) 65% 5,199,962 2,348,465 45% Parts and Supplies 3,504,584 2,364,834 (1,139,750) 67% 4,720,991 2,329,703 49% Operational Contract Services 4,925,243 3,370,309 (1,554,934) 68% 4,600,701 2,907,412 63% Administrative Contract Services 1,612, ,382 (873,151) 46% 1,882, ,060 35% Legal Services 690, ,745 (554,160) 20% 610, ,985 30% Marketing and Printing 533, ,353 (327,582) 39% 691, ,722 41% Insurance Costs 3,447,475 1,787,977 (1,659,498) 52% 3,042,804 1,067,293 35% Utilities 1,061, ,820 (518,325) 51% 1,010, ,992 63% Taxes and Fees 145,351 63,454 (81,897) 44% 229, ,611 44% Other Expenses 2,007,663 1,236,868 (770,796) 62% 3,461,656 2,285,607 66% Total Operating Expenses $70,567,390 $43,359,133 ($27,208,257) 61% $72,715,363 $46,399,386 64% 9-2

93 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 HART s cash is managed in two accounts; for the primary account HART utilizes the State of Florida s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Bank of America for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the cash on hand as of the day listed, as it is fluid and changes day to day. CASH ON HAND (as of 4/30/18) Account Total Bank of America $ 1,205, Florida Community Bank $ 1,972, SBOA $ 18,380, Total $ 21,558, CURRENT CASH BALANCE $ 21,558, Prepared by: Joan Brown, Director of Financial Operations Approved by: Jeffrey C. Seward, Interim Chief Executive Officer 9-3

94 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 STATUS REPORT Ridership and Productivity ~ April 2018 April 2018 Ridership All mode ridership declined 9.7% compared to April It appears from the FY 2018 month to month comparison, that the downward trend may be bottoming out. April FY 2017 April FY 2018 Percentage Change Total Year FY Total Year FY 2018 % Change Mode Local, MetroRapid & Express Bus 2 1,053, , % 7,768,476 6,775, % Weekday 808, , % 6,091,135 4,837, % MetroRapid 39,024 69, % 301, , % Weekday Express 18,969 29, % 134, , % Total Weekday 866, , % 6,527,056 5,589, % Saturday inc. MetroRapid and Express 111,179 82, % 705, , % Sunday inc. MetroRapid and Express 75,479 73, % 535, , % Streetcar 23,646 24, % 193, , % Paratransit 3 13,900 15, % 91,850 99, % Taxi Voucher 4 5,970 6, % 34,763 45, % Flex 5 7,465 7, % 50,564 51, % Total All Modes 1,104, , % 8,139,628 7,162, % 1 Fiscal Year runs October 1 through October Local and connector, express, and streetcar ridership are taken from HART Finance Department GFI reports. 3 HART Operations Department Trapeze reports. 4 Taxi invoice 5 HART Operations Trapeze reports 9-4

95 Highlights Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 In the case of bus ridership, it is unfair to compare April 2018 to April The services were reconfigured and it is a classic case of comparing unlike conditions. This report attachment has a new page Monthly Comparisons Average Daily Ridership Weekday Saturday Sunday October 40,253 21,224 14,905 November 39,112 21,301 14,088 % % 0.36% -5.48% December 38,075 21,838 14,467 % % 2.52% 2.69% January 36,459 21,762 13,745 % % -0.35% -4.99% February 39,626 22,907 15,295 % % 5.26% 11.28% March 37,005 21,003 15,619 % % -8.31% 2.12% April 37,533 20,680 14,607 % % -1.54% -6.48% In comparing FY 2018 month-to-month, we noted that the ridership has become fairly stable. The conclusion being that the trend toward declining ridership may be nearing an end. Productivity numbers are also beginning to rise. April 2018 streetcar ridership is up 2.8% compared to April Streetcar is down 2.1% year-to-date to the comparable period in FY April 2018 HARTPlus ridership is up 10.7% compared to April Taxi voucher service is up 7.0% compared to April Combined, HART Plus and taxi trips totaled 21,771 and represent a 9.6% increase from April Cost per Passenger Cost per passenger is presented as non-audited numbers and subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and the numbers will smooth out as the year progresses and present a truer picture of actual cost. The table below is the FY 2018 comparison to FY 2017 for March: April 2018 FY 2017 October - April FY 2018 October - April Bus + Flex Month* Bus + Flex FY YTD* Paratransit Month* Paratransit FY YTD* $6.49 $5.08 $28.13 $28.88 $4.91 $5.57 $23.59 $26.79 % Change -24.4% 9.6% -16.1% 7.8% *Not adjusted to revenue 9-5

96 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 Ridership and Productivity Reports On the following ridership and productivity report (Attachment), service is broken into three groups: local routes, express routes, and flex routes. Each group is ranked first to worst for the current fiscal year in passengers per revenue hour. Routes in red are routes that fall 60% or below the average for their group. Routes in blue are routes that are 75% or above the average for the group. One cautionary note: local routes from FY 2017 to FY 2018 are not necessarily comparable. Most local routes were changed in the MissionMax process. For example, Route 9 in FY 2017 is considerably different than Route 9 in FY 2018 and comparing FY 2017 Route 9 to FY 2018 Route 9 are not true comparisons. In FY 2018 ridership comparisons to the prior year should be based on the aggregate or total count. February Paratransit Reports Disabled Patrons Personal Care Attendants Paratransit Riders April Companions Children Total Passengers Subscriptions Wheelchair Trips FY ,344 1, ,900 6,176 3,021 FY ,627 1, ,386 6, % Change 10.4% 11.5% 66.4% -86.4% 10.7% 12.6% 16.2% Trip Cancellations April Type of Cancellation April FY 2017 April FY 2018 % Change Advanced Cancellations 1,480 1, % Same Day Cancellations 1, % No Shows % Patron/Dispatch Error Cancellations % Other Cancellations % Total Trip Cancellations/No Shows 3,364 3, % Total Suspensions Per No-Show Policy % Trip Purpose - April April Employment Education Medical/ Hospital/Adult Recreation Shopping Other Day Care FY ,677 2,801 5,410 1, ,168 FY ,031 3,252 5,561 1, ,440 % Change 24.4% 16.1% 2.8% 16.2% 9.0% 12.5% 9-6

97 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 HARTPlus Certifications April April Certified Total Certified FY ,413 FY ,529 ± Change 7.0% 3.4% On-Time Performance April April Month Year-to-Date FY % 97.41% FY % ± % Change 0.1% 0.2% Prepared by: Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffery C. Seward, Interim Chief Executive Officer Attachment: Ridership and Productivity Report 9-7

98 HART Services Ridership Summary April 2018 Attachment Ridership, FY 2017 vs FY 2018 Monthly Ridership Comparison Year-to-Date April April FY 2017 FY 2018 HART Service FY 2017 FY 2018 % Change Ridership Ridership % Change Fixed Route Bus 7,768,476 6,775, % 1,053, , % TECO Streetcar 193, , % 23,646 24, % ADA Paratransit 91,850 99, % 13,900 15, % Taxi Voucher 34,763 45, % 5,970 6, % HART Flex 50,564 51, % 7,465 7, % All Mode Total 8,139,628 7,162, % 1,104, , % Wheelchairs on Fixed Route 28,506 27, % 4,271 4, % Bikes on Buses 130, , % 18,381 17, % U-Pass Program 253, , % 35,612 24, % Monthly Ridership Comparison April April Fixed Route Detail FY 2017 FY 2018 FY 2017 FY 2018 Number of Weekdays Number of Saturdays Number of Sundays No Service or Emergency Closure Days Total Service Days % Change % Change Weekday Local Ridership 6,091,135 4,837, % 808, , % Weekday MetroRapid Ridership 301, , % 39,024 69, % Weekday Express Ridership 134, , % 18,969 29, % Total Weekday Ridership 6,527,056 5,589, % 866, , % Saturday Ridership inc. MetroRapid and weekend express 705, , % 111,179 82, % Sunday Ridership inc. MetroRapid and weekekd express 535, , % 75,479 73, % % Change % Change Weekday Average Ridership 41,436 33, % 40,419 32, % Weekday MetroRapid Ridership 2,048 3, % 1,951 3, % Weekday Average Express Ridership 917 1, % 948 1, % Combined Weekday Average Ridership 44,402 38, % 43,318 37, % Saturday Average Ridership 22,762 20, % 22,236 20, % Sunday Average Ridership 15,758 14, % 15,096 14, % Calculations are subject to monthly adjustment/restatement FY 2017 vs. FY 2018 Complete Fiscal Year Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

99 HART Services Ridership Summary April 2018 Attachment FY 2018 Month to Month Comparisons Rides Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr ,577 80, % 81, % 79, % 83, % 84, % 81, % 5 40,161 35, % 35, % 35, % 36, % 34, % 33, % 6 110, , % 100, % 100, % 98, % 101, % 99, % 7 19,687 13, % 12, % 13, % 14, % 14, % 14, % 8 38,487 36, % 36, % 33, % 32, % 34, % 33, % 9 35,835 25, % 28, % 27, % 28, % 28, % 29, % 12 76,942 71, % 75, % 71, % 75, % 75, % 69, % 14 18,188 19, % 21, % 20, % 20, % 22, % 23, % 15 28,246 27, % 28, % 26, % 26, % 29, % 29, % 16 26,976 29, % 28, % 28, % 30, % 28, % 27, % 17 6,570 7, % 8, % 7, % 7, % 8, % 8, % 19 27,717 24, % 25, % 23, % 22, % 22, % 20, % 30 40,340 34, % 32, % 31, % 28, % 30, % 29, % 31 5,736 5, % 5, % 5, % 5, % 6, % 5, % 32 31,072 24, % 25, % 25, % 26, % 26, % 26, % 33 19,087 16, % 16, % 16, % 15, % 17, % 17, % 34 75,177 76, % 74, % 72, % 74, % 80, % 77, % 35* 1,378 NA 14, % 14, % 36 36,520 32, % 31, % 30, % 29, % 31, % 30, % 37 30,792 31, % 28, % 31, % 30, % 28, % 25, % 38 9,705 12, % 10, % 10, % 10, % 12, % 11, % 39 59,812 53, % 54, % 52, % 53, % 54, % 51, % 42 25,775 33, % 31, % 31, % 31, % 32, % 32, % 45 25,561 19, % 20, % 19, % 20, % 18, % 18, % 46 9,352 7, % 7, % 6, % 7, % 8, % 8, % 96 2,393 2, % 1, % 1, % 1, % 1, % 1, % % % % % % % ,546 89, % 93, % 91, % 94, % 98, % 85, % 20X 2,419 2, % 1, % 2, % 1, % 1, % 1, % 24LX 4,512 3, % 3, % 4, % 4, % 5, % 4, % 25LX 3,253 3, % 2, % 2, % 3, % 3, % 3, % 51LX % % % % % % 60LX* 14,278 17, % 17, % 16, % 14, % 6, % 6, % 75LX % % % % % % 360LX 11,430 15, % 15, % 15, % 15, % 16, % 15, % Total 1,012, , % 957, % 939, % 945, % 981, % 943, % *Route 35 created out of 60LX 2/25/2018

100 HART Services Ridership Summary April 2018 Average Daily Ridership Attachment Weekday Saturday Sunday October 40,253 21,224 14,905 November 39,112 21,301 14,088 % % 0.36% -5.48% December 38,075 21,838 14,467 % % 2.52% 2.69% January 36,459 21,762 13,745 % % -0.35% -4.99% February 39,626 22,907 15,295 % % 5.26% 11.28% March 37,005 21,003 15,619 % % -8.31% 2.12% April 37,533 20,680 14,607 % % -1.54% -6.48%

101 HART Services Ridership Summary April 2018 Attachment Hours and Miles by Mode FY 2017 FY 2018 % Change Apr. FY 17 Apr. FY 18 % Change Bus Vehicle Hours 394, , % 55,065 52, % Bus Revenue Hours 373, , % 52,023 50, % Bus Vehicle Miles 5,249,103 4,570, % 730, , % Bus Revenue Miles 4,725,108 4,208, % 659, , % Flex Vehicle Hours 12,652 12, % 1,761 1, % Flex Revenue Hours 11,024 10, % 1,538 1, % Flex Vehicle Miles 195, , % 26,941 27, % Flex Revenue Miles 146, , % 20,304 20, % Paratransit Vehicle Hours 70,381 73, % 10,296 10, % Paratransit Revenue Hours 59,697 61, % 8,757 9, % Paratransit Vehicle Miles 1,010,977 1,041, % 151, , % Paratransit Revenue Miles 877, , % 132, , % Taxi Revenue Hours* 11,488 18, % 2,114 2, % Taxi Revenue Miles* 137, , % 25,372 27, % Streetcar Vehicle Hours 8,562 7, % 1,027 1, % Streetcar Revenue Hours 8,508 7, % 1,021 1, % Streetcar Vehicle Miles 45,899 39, % 5,496 5, % Streetcar Revenue Miles 45,392 38, % 5,494 5, % HART System Vehicle Hours 498, , % 70,263 68, % HART System Revenue Hours 463, , % 65,453 64, % HART System Vehicle Miles 6,639,015 5,844, % 940, , % HART System Revenue Miles 5,932,088 5,296, % 842, , % *Vehicle and Revenue hours/miles for Taxi Voucher are equal Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

102 HART Services Ridership Summary April 2018 Attachment FY 17 April Weekday Average FY 18 April Weekday Average % Change FY 18 April Saturday Average* FY 18 April Sunday Average* Y-T-D Ridership Y-T-D Bus Vehicle Trips Y-T-D Riders per Bus Trip Local Routes* 1 Florida Avenue 3,226 3, % 1,846 1, ,274 23, th St. 1,573 1, % ,536 12, th St. 3,912 3, % 2,373 1, ,010 20, West Tampa/HCC Dale Mabry 1, % ,087 12, Progress Village/Brandon 1,401 1, % ## 245,732 11, th - 30th Streets 2,198 1, % ,662 12, nd Street 2,703 2, % 1,842 1, ,645 19, Armenia - Howard % ,826 14, Columbus Drive 1,290 1, % ## 195,978 11, Waters to Rowlett 758 1, % ## 200,591 11, Port Tampa - Britton Plaza NA 330 NA ,392 6, Downtown - TGH - South Tampa 1, % ,244 12, Kennedy Blvd. - TIA 1,988 1, % ,901 16, South Hillsborough % 39,001 3, MLK - TIA 1,505 1, % ,202 12, Fletcher Ave % ,969 12, Hillsborough Ave. - NWTC 2,714 3, % 1,776 1, ,587 19, NWTC - TIA NA ,664 3, Dale Mabry Hwy. 1,694 1, % ,254 12, Brandon - Netpark 1,105 1, % ,801 12, Mango - Netpark NA 396 NA ,050 6, Busch Blvd. 2,605 2, % 1, ,920 13, Fowler Ave. NA 1,317 NA ,235 12, Yukon - Westshore 1, % ,154 12, Brandon Blvd % ,067 8, In-Towner % 13,664 3, In-Towner - Saturday NA NA NA Nebraska Avenue MetroRapid 1,951 3, % 2,005 1, ,819 28, Nebraska Ave.* 2,178 NA NA 14, Palma Ceia/South Dale Mabry* 415 NA NA 1, Cypress St.* 231 NA NA 1, th St* 1,417 NA NA 7, Sligh Ave.* 458 NA NA 2, UATC/Temple Terrace/Netpark* 714 NA NA 3, Group Total 42,369 36, % 20,110 14,399 6,500, , FLEX Routes 570 Brandon Flex % 34 10,147 2, South County Flex % 4,807 4, Northdale Flex % 60 21,586 5, Town 'N Country Flex % 4,286 2, South Tampa Flex % 10,961 3, Group Total % 94 51,787 17, Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

103 HART Services Ridership Summary April 2018 Attachment Express and Limited Express Routes* 20X Lutz Express % 12, X Fishhawk - MacDill AFB % 30,361 1, LX Mac Dill AFB Express % 21, X New Tampa - Downtown Express % 5, LX Brandon-Tampa-TIA-NWTC NA 270 NA ,489 6, LX S. County Shopper Tue. Thurs. NA 40 NA 2, LX Brandon - Tampa - MacDill NA 631 NA ,474 6, LX Temple Terrace Express* 42 NA NA X North Brandon Express* 45 NA NA LX South Brandon Express* 86 NA NA X East Hillsborough Express* 36 NA NA LX South County Express* 56 NA NA LX South County Via 301* 116 NA NA LX NW Hillsborough* 41 NA NA X Clearwater Express* 54 NA NA Group Total 948 1, % 271,791 17, *Current routes only Streetcar 800 TECO Streetcar % 3, ,879 15, Calculations are subject to monthly adjustment/restatement * Route Discontinued effective October 8 Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

104 HART Services Ridership Summary April 2018 Attachment Ridership, FY 2017 vs. FY 2018 Ridership, FY 2017 vs. FY 2018 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2017 FY 2018 FY 2017 FY 2018 April Passengers per Passengers per Passengers per Passengers per Local Routes FY 2017 FY 2018 % Change FY 2017 FY 2018 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 6-56th Street 99,986 99, % 732, , % Fowler Ave.* NA 32,422 NA NA 218,235 NA NA NA nd Street 70,434 69, % 497, , % Florida Avenue 81,810 81, % 596, , % Nebraska-Fletcher MetroRapid 39,024 85, % 301, , % Hillsborough Avenue 66,237 77, % 483, , % Mango - Netpark* NA 11,349 NA NA 78,050 NA NA NA West Brandon/Netp@rk 27,115 25, % 224, , % Busch Boulevard 62,912 51, % 480, , % th Street 37,888 33, % 259, , % Waters - Rowlett 17,724 27, % 134, , % Town 'N Country/Airport 52,920 29, % 384, , % Columbus Drive 31,233 29, % 231, , % Downtown - TGH - South Tampa 29,130 20, % 229, , % th Street 51,342 29, % 390, , % Port Tampa - Britton Plaza* NA 8,595 NA NA 54,392 NA NA NA Dr. Martin Luther King Jr. Boulevard 35,725 26, % 268, , % Progress Vilage/Brandon 33,790 33, % 257, , % Dale Mabry Hwy./Himes Avenue 41,433 30, % 301, , % Yukon - Westshore 34,467 18, % 257, , % Armenia -- Howard 11,300 23, % 82, , % West Tampa/HCC 31,735 14, % 248, , % NWTC - TIA NA 14,891 NA NA 30,664 NA NA NA Brandon Blvd. 14,085 8, % 97,103 55, % Fletcher Avenue 21,839 17, % 154, , % South Hillsborough County 4,732 5, % 33,990 39, % Intowner - Weekdays 1,654 1, % 14,186 13, % Intowner - Saturday % % Nebraska Avenue** 62,868 NA NA 441,996 14, % Palma Ceia/MacDill AFB** 8,309 NA NA 56,803 1, % Cypress Street** 4,613 NA NA 33,108 1, % th Street** 33,705 NA NA 245,856 7, % Sligh Avenue** 9,159 NA NA 65,613 2, % UATC/Temple Terrace/Netp@rk** 16,762 NA NA 124,905 3, % Public Service - - NA 3,360 3,878 NA NA NA NA NA System Total 1,034, , % 7,633,632 6,504, % Blue = Routes performing 75% or higher above the local system average Red = Routes performing 60% or lower than the local system average * - Route begun October 8, 2017 ** - Route discontinued October 8, 2018 Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report 75% of Local System Average % of Local System Average 12.13

105 HART Services Ridership Summary April 2018 Attachment Ridership, FY 2017 vs. FY 2018 Ridership, FY 2017 vs. FY 2018 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2017 FY 2018 FY 2017 FY 2018 April Passengers per Passengers per Passengers per Passengers per FLEX Routes FY 2017 FY 2018 % Change FY 2017 FY 2018 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile Northdale FLEX 3,445 3, % 23,022 21, % South Tampa FLEX 1,110 1, % 8,086 10, % Brandon FLEX 1,341 1, % 8,825 10, % South County FLEX % 4,497 4, % Town N' Country FLEX % 6,134 4, % System Total 7,465 7, % 50,564 51, % Blue = Routes performing 75% or higher above the FLEX system average Red = Routes performing 60% or lower than the FLEX system average 75% of Local System Average % of Local System Average 2.86 Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

106 HART Services Ridership Summary April 2018 Attachment Ridership, FY 2017 vs. FY 2018 Ridership, FY 2017 vs. FY 2018 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2017 FY 2018 FY 2017 FY 2018 April Passengers per Passengers per Passengers per Passengers per Express Routes FY 2017 FY 2018 % Change FY 2017 FY 2018 % Change Revenue Hour Revenue Hour Revenue Hour Revenue Hour 24LX - FishHawk/Riverview/MacDill AFB Express 4,407 4, % 30,712 30, % X - Lutz Express 1,050 1, % 8,358 12, % LX - South Brandon/MacDill AFB Limited Express 2,968 3, % 22,285 21, % LX - Brandon-Tampa-TIA-NWTC* NA 6,693 NA NA 92,489 NA NA NA LX - Brandon-Tampa-MacDill AFB* NA 15,552 NA NA 104,474 NA NA NA LX - New Tampa Express 1, % 6,657 5, % LX - S. County Shopper Tues. & Thurs.* NA 316 NA NA 2,334 NA NA 4.32 NA LX - UATC/Temple Terrace/Downtown** 835 NA NA 6, NA NA NA 22X - Dover/Brandon Express** 894 NA NA 6, NA NA NA 27X - Fishhawk/South Brandon Express** 1,726 NA NA 12, NA NA NA 28X - East County Express** 719 NA NA 4, NA NA NA 47LX - Southshore Limited Express** 1,115 NA NA 9, NA NA NA 53LX - South County/Brandon via 301 Limited Express** 2,327 NA NA 15, NA 4.36 NA NA 61LX - NW Hillsborough Limited Express** 828 NA NA 5, NA 8.56 NA NA 200X - Clearwater Express** 1,083 NA NA 6, NA 6.32 NA NA System Total 18,969 32, % 134, , % Blue = Routes performing 75% or higher above the express system average Red = Routes performing 60% or lower than the express system average 75% of Local System Average % of Local System Average 7.85 Calculations are subject to monthly adjustment/restatement * - Route begun October 8, 2017 ** - Route discontinued October 8, 2018 Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

107 6-56th Street 42 - Fowler Ave nd Street 1 - Florida Avenue MetroRapid 34 - Hillsborough Avenue 24LX - FishHawk/Riverview/MacDill Express 38 - Mango - Netpark 37 - West Brandon/Netp@rk 39 - Busch Boulevard 20X - Lutz Express 5-40th Street 16 - Waters Avenue 25LX - South Brandon/MacDill AFB Express 30 - Town 'N Country/Airport 15 - Columbus Drive 19 - Port Tampa 9-15th Street 17 - Port Tampa - Britton Plaza 32 - Dr. Martin Luther King Jr. Boulevard 8 -Progress Vilage/Brandon 36 - Dale Mabry Hwy./Himes Avenue 45 - UATC/Rome Avenue/Westshore Plaza 14 - Armenia Avenue 7 - West Tampa/Citrus Park 35 - NWTC - TIA 60LX - Brandon-Tampa-TIA-NWTC 46 - Downtown Tampa/Brandon 360LX - Brandon-Tampa-MacDill AFB 33 - Fletcher Avenue 31 - South Hillsborough County 96 - InTowner Trolley Northdale FLEX 51LX - New Tampa Express South Tampa FLEX 75LX - S. County Shopper Brandon FLEX 97 - InTowner Trolley - Saturday South County FLEX Town N' Country FLEX Passengers per Revenue Hour Passengers per Revenue Hour per Route FY 2018 (10/1/2017-4/30/2018) Local Flex Express

108 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ April 2018 A. Full & Open Acquisitions in Process Solicitation Item/Service IFB Towing Services RFP Cell Tower Engineering and Design Heavy Maintenance facility F04- RFP RFP Insurance Broker Services RFQ Scope Writer for AV RFQ Bus Transit Infrastructure A&E RFP Reman Cummins Engine Contract RFQ Paratransit Audit RFP ITS Consultant Services RFP Electronic Board Packets Applications IFB Streetcar Traction Motor Rebuilds IFB Street Car Barn Door replacement Track #5 IFB Forklift IFB FY19 Fuel Contract- Diesel / Unleaded B. Open Contracts: Currently, there are 125 open contracts with an approximate value of $79,300,022 under administration, including construction Task Orders. C. Processed Purchase Orders Under $25,000 = $452, Standard Purchase Orders totaling $186, Inventory Purchase Orders totaling $266,692 D. Unauthorized Procurements There were no unauthorized procurements made in the month of April Prepared by: Al Burns, Director of Procurement & Contracts Administration Approved by: Jeffrey C. Seward, Interim Chief Executive Officer 10-1

109 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 MONTHLY INFORMATION REPORT Maintenance Activities ~ April 2018 Fleet Maintenance Total Miles Fixed Route Preventative Maintenance Completed Demand Work Orders Completed 877, Paratransit Total Miles Preventative Maintenance Completed Demand Work Orders Completed 145, Total Miles Streetcar Maintenance Flex Service Preventative Maintenance Completed Demand Work Orders Completed 23, Total Miles/Trips Streetcar Preventative Maintenance Completed Demand Work Orders Completed / Facility Maintenance Preventative Maintenance Tasks Completed 52 Demand Work Orders Completed 66 Scheduled Projects The annual fire alarm inspection for the HART Administrative office and Streetcar facility which is located at the HART Administrative office. The quarterly emergency backup generator inspection for the HART Administrative office and Streetcar Facility. Completed Projects Tampa Armature Works completed the quarterly generator inspections for the HART Operations facility including the Preventative Maintenance building. 10-2

110 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 United Fire Protection, staff completed the semi-annual fire suppression test and inspection for the HART Operations facility. Trillium CNG completed the CNG gas sample test. Three samples were taken, one before the dryer, one after the dryer and one at the dispenser. United Fire Protection completed the annual fire hydrant inspection at the HART Operations facility including the Heavy Maintenance and Preventative Maintenance Buildings. United Fire Protection completed the quarterly fire sprinkler inspections for the HART Operations facility including the Heavy Maintenance and Preventative Maintenance Buildings. Passenger Amenities Preventative Maintenance Tasks Completed 74 Demand Work Orders Completed 80 Scheduled Projects Preparations being made for the new markup including the 275LX. Completed Projects Bus shelter solar light program: No shelter lighting issues were reported this month. Bus stop maintenance: Adjusted one stop for the Route 15 located at Columbus and 13 th Street. Repaired 13 bus stops for various routes due to downed or damaged stops. Repaired/replaced 20 loose or missing ID tags. Shelter maintenance: Replaced seven perforated panels for the MetroRapid Route 400. Removed six various shelters due to vandalism. Removed graffiti at eight various locations. Preventative maintenance shelter washing: Pressure washed and cleaned 62 HART shelters and 12 MetroRapid shelters. Benches and trash receptacles: Installed three new trash receptacles per customer requests. Repaired 13 trash receptacles due to corrosion control and minor maintenance. Removed several trash receptacles to monitor public dumping on Routes 15 and 34. Removed three Simme Seats at Fowler Avenue and 53 rd Street due to patron complaints. Installed one new bench at 34 th Street and 28 th Avenue. Shelter Removals: Prepped and removed three slimline shelters due to Mission Max. Installed three new Slimline Shelters, two located at Roulette Parkway and Sligh Avenue both NB and SB and one at 7 th Avenue and Scott Street. Cleaned shelter areas for the Marion Transitway due to homeless usage. Installed new bus stop signage on the concrete pillars at the airport which included installing a kiosk for each new stop on the metal fencing. Prepared by: Brian Allan, Interim Director of Maintenance Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffrey C. Seward, Interim Chief Executive Officer 10-3

111 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 MONTHLY INFORMATION REPORT Operations Activities ~ April 2018 Transportation Highlights A monthly Dispatch and Transit Supervisor meeting was held where participants discussed operational issues affecting bus service delivery and received training in Emergency Management procedures, Family Medical Leave Act, See-Click-Fix and the process of accepting fares through the Flamingo Fare system. A new class of 8 Bus Operators was graduated and started into regular service. Operations staff met with the Tampa Airport to discuss placement of bus signs and advertising amenities at the Airport Rental Center, which is currently served by four HART bus routes. Operations staff attended a Trapeze Operational Assessment to discuss enhancements to the existing Trapeze system as well as other dispatch and scheduling processes. Operations management and Executive staff presented a proposal for a pilot shuttle to transport citizens to various events held at the Raymond James Stadium. The Director of Transportation held the first Operations Think Tank meeting where HART representatives shared and discussed ideas on how to ensure continuous improvement in many operational areas. The Think Tank includes Bus and Van Operators as well as Dispatch and Transit Supervisory staff, and Service Development staff. Operations Support Highlights Staff conducted interviews for the positions of Manager of Transportation and Manager of Bus Operation; final selections to be completed in early May. Internal and external candidates were interviewed for these positions. Director of Operations Support-ADA Officer Gregory Brackin attended ADA Coordinators certification training the week of April HART conducted its continuing Voice of the Customer surveys. Surveyors interviewed customers on fixed route, flex services, and for the first time paratransit was also surveyed. Awaiting results and a formal presentation will be made to the HART Board. There were 6,385 trips preformed on the HARTPlus Customer Choice Voucher program and 5,358 trips completed on HyperLINK. Customer Service Inquires Customer Requests/Concerns Inbound Calls 16,690 Open Customer Requests Average Queue Time English 0:02:26 Average Queue Time Spanish 454 Closed Customer 394 Requests 0:03:14 Average Hold Time 0:00:

112 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 Service Development Highlights The service work plan for the July 1 markup were identified: o Add 275LX, assuming Board approval on May 4 o Add Route 48 (Temple Terrace) assuming May 4 Board permission for outreach and public hearings. o Delete Routes 96/967 (In-Towner and In-Towner Saturday) assuming May 4 Board permission for outreach and public hearings Staff worked with Marketing staff to develop a marketing plan for the Route 275LX. Meetings were held with Pasco County Public Transportation staff to coordinate the Route 275LX with PCPT Route 54. Worked on FY2019 FY2028 Transit Development Plan continued. Continued regular meetings with consultant group on the Regional Transit Feasibility Plan. Step 3 has begun and will continue for the remainder of FY2018 including 1 on 1 meetings with key officials. Plans for the Regional Plan Forum scheduled for July 20 at the Airport Marriott are under way. Staff continued work with consultant on BRT study Statement of Work. Anticipate finalizing SOW in May with advance to procurement. Service Planning Highlights County and Municipal Land Use Activities HART staff reviewed 11 City of Tampa and 10 Hillsborough County proposed projects during June Improved pedestrian access was recommended for all projects. Bus stop improvements were recommended for the Arlington Brandon multi-family development, located on the southwest & southeast corners of Brandon Town Center Boulevard and Gornto Lake Road. Planning Commission- City of Tampa Comprehensive Plan Amendments Staff reviewed eight amendments. Four of the amendments will impact travel needs on transit corridors. An amendment significant to future travel needs on north Dale Mabry, Himes Avenue and Cypress Avenue will increase high intensity/density development to include high-rise residential, major office and regional serving commercial development. Three of the amendments together propose up to 61 additional residential units in the areas surrounding the Yukon Transfer Center. Prepared by: Gregory Brackin, Director of Operations Support ADA Officer Ivan Maldonado, Director of Transportation Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffrey C. Seward, Interim Chief Executive Officer 10-5

113 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 MONTHLY INFORMATION REPORT Administration Activities ~ April 2018 Human Resources The month of April 2018 had a turnover of 1.32% which is up 0.79% from the previous month but is down 0.08% from the same period a year ago. The year-to-date turnover is 4.9% in April 2018 Activity Type of Activity Bargaining NB Total New Hires Rehire Reinstated Transfer Reduction in Force Voluntary Resignations Retirement Deceased Terminations Promotions Reclassification Status Change Grand Total: As of April 30, 2018 there were 744 active (non-temporary) employees of which 119 are Non-Bargaining and 625 are Bargaining NOTE: The reporting reflects a full calendar month. Turnover Report April 2018 # of Separations* Division Non- Bargaining Bargaining Total Executive Administration Finance Operations HART Monthly Turnover Total *Includes: Voluntary Resignations, Retirement, Terminations, and Death 10-6

114 Hillsborough Transit Authority Board of Directors Meeting June 4, 2018 The Human Resources Department conducted the Voice of the Employee Survey with the assistance of CPS HR Consulting. The survey will help identify areas where HART needs to make improvements to employee engagement and organizational performance. One HART celebrated Take Your Child to Work Day where 27 children received a behind-the-scenes look at a variety of careers throughout the Agency, as well as demonstrations of our innovative technology, rides on the streetcar, and interactions with staff. Technology and Innovation The Technology and Innovation Department processed 321 Service Desk tickets in the month of April Total of 302 tickets were closed, 237 closed in less than 24 hours. As of April 30, 2018, there were eight Service Desk tickets pending. The Technology and Innovation Department completed the upgrade of the firewalls for the 21st Avenue Operations Facility and Ybor Administrative Office locations. The Cisco Firepower NGFW is unique in the industry because it is the only next generation firewall that: o Provides a next-generation intrusion prevention system to deliver industry-leading threat protection. o Includes a fully integrated advanced malware protection solution that addresses both known and unknown threats, along with an integrated sandbox. o Gives you the ability to track and contain malware infections. 10-7