Estimated costs of the Ninth, Tenth, Eleventh and Twelfth sessions of the Ad Hoc Group of the States Parties to the BWC

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Amice Butler
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1 AD HOC GROUP OF THE STATES PARTIES TO THE CONVENTION ON THE PROHIBITION OF THE DEVELOPMENT, PRODUCTION AND BWC/AD HOC GROUP/37 STOCKPILING OF BACTERIOLOGICAL 3 October (BIOLOGICAL) AND TOXIN WEAPONS AND ON THEIR DESTRUCTION Original: ENGLISH Eighth session Geneva, 15 September - 3 October Note by the Secretariat costs of the Ninth, Tenth, Eleventh an Twelfth sessions of the A Hoc Group of the States Parties to the BWC 1. The A Hoc Group of the States Parties to the BWC at its eighth session ecieter alia to hol the following sessions of three weeks in the course of 1998: 5 to 23 January, 22 June to 10 July an 28 September to 16 October an one session of two weeks. 2. This paper is submitte pursuant to the above-mentione ecision. It therefore provies estimate costs for conference-servicing an non conference-servicing activities (a breakown of these costs is provie the annex to the present ocument). 3. It shoul be note that the costs are estimate on the basis of past experience an anticipate. The actual costs will only be etermine after closure of the sessions when the exact is known. At that time, any ajustment in the contributions by the participants sharing the costs will be mae accoringly. 4. With regar to the financial arrangements, it will be recalle that in accorance with the practice followe on the occasion of previous isarmament conferences, the costs of such conferences, incluing those pertaining to preparatory meetings, were share among the States Parties participating in the conferences base on the Unite Nations scale of assessment pro- to take into account the number of States Parties participating in the conferences. States which were not States Parties to the Convention an which ha accepte the invitation to take part in the conferences share the costs to the extent of their respective s of assessment uner the Unite Nations scale. BWC/AD HOC GROUP/37 page 2 5. In accorance with past practice, assessment notices will be prepare base on the overall estimate costs an the

2 applicable cost-sharing formula. Since the above-mentione activities have no financial implication for the regular buget of the Organization, States Parties shoul procee with the payment of their share of the estimate costs as soon as assessment notices have been receive.

3 Annex I page 3 Annex I WORKLOAD AND SERVICING REQUIREMENTS FOR CONFERENCES AND MEETINGS Conference/Meeting name: A Hoc Group of States Parties to BWC Cost estimate no. (20/1998) Location: Geneva Date: 5 to 23 January 1998 Account XB Duration in working ays: 15 Workloa ays )ays */ cost 1. MEETING SERVICES REQUIREMENTS Number of Meeting(s): 30 Language(s): A,C,E,F,R,S 20 Interpreters (work-ays) ,980 3 Meeting Room Attenants (work-ays) ,151 1 Conference Officer (work-ays) ,095 Total Meeting Services Requirements 317, PRE-SESSION DOCUMENTATION REQUIREMENTS 4 ocuments (10 original pages) Translation (work-ays) ,088 Revision (work-ays) ,842 Translation/self-revision (work-ays) ,941 Typing (work-ays) ,380 Reprouction 1/ (Originals) (Page.Imp.) 77,500 n/a ,689 Distribution 2/ (Docts.) 31,000 n/a ,184 Total Pre-Session Documentation Requirements 23,124 Workloa ays )ays */ cost

4 Annex I page 4 3. IN-SESSION DOCUMENTATION REQUIREMENTS 20 ocuments (100 original pages) Translation (work-ays) ,347 Revision (work-ays) ,350 Translation/self-revision (work-ays) ,662 Typing (work-ays) ,940 Reprouction 1/ (Originals) (Page.Imp.) 775,000 n/a ,891 Distribution 2/ (Docts.) 155,000 n/a ,920 Total In-Session Documentation Requirements 185, SUMMARY RECORDS REQUIREMENTS Translation (work-ays) Revision (work-ays) Typing (work-ays) Reprouction 1/ (Page.Imp.) - n/a Distribution 2/ (Docts.) - n/a Total Summary Recors Requirements - 5. POST-SESSION DOCUMENTATION REQUIREMENTS 1 ocument (50 original pages) Translation (work-ays) ,929 Revision (work-ays) ,982 Translation/self-revision (work-ays) ,394 Typing (work-ays) ,340 Reprouction 1/ (Originals) (Page.Imp.) 387,500 n/a ,446 Distribution 2/ (Docts.) 7,750 n/a ,046 Total Post-Session Documentation Requirements 75,137 Workloa ays )ays */ cost 6. GENERAL SERVICES REQUIREMENTS

5 Annex I page 5 5 Soun Technicians/Recoring (work-ays) ,585 1 Messenger (work-ays) ,717 Guars (work-ays) Overtime normal (hours) - n/a 34 - Total General Services Requirements 22, OTHER REQUIREMENTS Rental of supplies, equipment & telecommunications 2,980 1 Secretary (work-ays) ,250 3 Secretaries (work-ays) ,000 Overtime normal (hours) 100 n/a 46 4,600 Overtime ΑS (hours) 50 n/a 62 3,100 1 Docts control/ist officers (work-ays) ,717 1 Docts control/ist officers (work-ays) ,717 Total Other Requirements 42,364 TOTAL (1 to 7) 665,263 Rental of Conference Room XVIII (ays) 15 n/a 2,876 43,136 Rental of Conference Room XXII (ays) 15 n/a ,298 Rental of Conference Room XXIII (ays) 15 n/a ,304 Rental of Office Space 125 m 2 (ays) 15 n/a ,632 ESTIMATED GRAND TOTAL SF 741,533 **/ or US$ 497,740 Notes: 1/ Reprouction: offset process. no. of original pages x no. of page impressions x Sfr / Distribution: 264 Sfr. per 1,000 ocuments. */ Since short-term staff are normally hire for more than one week, these estimates take into account on a cost-sharing basis among various conferences the salary costs over the week-en. **/ Exchange for September Sfr = $ 1. All salary s are base on latest applicable circulars.

6 Annex I page 6 Programme Planning an Buget Section

7 Annex II page 7 Annex II WORKLOAD AND SERVICING REQUIREMENTS FOR CONFERENCES AND MEETINGS Conference/Meeting name: A Hoc Group of States Parties to BWC Cost estimate no. (20/1998) Location: Geneva Date: 22 June to 10 July 1998 Account XB Duration in working ays: 15 Workloa ays )ays */ cost 1. MEETING SERVICES REQUIREMENTS Number of Meeting(s): 30 Language(s): A,C,E,F,R,S 20 Interpreters (work-ays) ,980 3 Meeting Room Attenants (work-ays) ,151 1 Conference Officer (work-ays) ,095 Total Meeting Services Requirements 317, PRE-SESSION DOCUMENTATION REQUIREMENTS 4 ocuments (10 original pages) Translation (work-ays) ,088 Revision (work-ays) ,842 Translation/self-revision (work-ays) ,941 Typing (work-ays) ,380 Reprouction 1/ (Originals) (Page.Imp.) 77,500 n/a ,689 Distribution 2/ (Docts.) 31,000 n/a ,184 Total Pre-Session Documentation Requirements 23,124 Workloa ays )ays */ cost

8 Annex II page 8 3. IN-SESSION DOCUMENTATION REQUIREMENTS 20 ocuments (100 original pages) Translation (work-ays) ,347 Revision (work-ays) ,350 Translation/self-revision (work-ays) ,662 Typing (work-ays) ,940 Reprouction 1/ (Originals) (Page.Imp.) 775,000 n/a ,891 Distribution 2/ (Docts.) 155,000 n/a ,920 Total In-Session Documentation Requirements 185, SUMMARY RECORDS REQUIREMENTS Translation (work-ays) Revision (work-ays) Typing (work-ays) Reprouction 1/ (Page.Imp.) - n/a Distribution 2/ (Docts.) - n/a Total Summary Recors Requirements - 5. POST-SESSION DOCUMENTATION REQUIREMENTS 1 ocument (50 original pages) Translation (work-ays) ,929 Revision (work-ays) ,982 Translation/self-revision (work-ays) ,394 Typing (work-ays) ,340 Reprouction 1/ (Originals) (Page.Imp.) 387,500 n/a ,446 Distribution 2/ (Docts.) 7,750 n/a ,046 Total Post-Session Documentation Requirements 75,137 Workloa ays i.e.x(7/ 5)ays */ cost 6. GENERAL SERVICES REQUIREMENTS 5 Soun Technicians/Recoring (work-ays) ,585

9 Annex II page 9 1 Messenger (work-ays) ,717 Guars (work-ays) Overtime normal (hours) - n/a 34 - Total General Services Requirements 22, OTHER REQUIREMENTS Rental of supplies, equipment & telecommunications 2,980 1 Secretary (work-ays) ,250 3 Secretaries (work-ays) ,000 Overtime normal (hours) 100 n/a 46 4,600 Overtime ΑS (hours) 50 n/a 62 3,100 1 Docts control/ist officers (work-ays) ,717 1 Docts control/ist officers (work-ays) ,717 Total Other Requirements 42,364 TOTAL (1 to 7) 665,263 Rental of Conference Room XVIII (ays) 15 n/a 2,876 43,136 Rental of Conference Room XXII (ays) 15 n/a ,298 Rental of Conference Room XXIII (ays) 15 n/a ,304 Rental of Office Space 125 m 2 (ays) 15 n/a ,632 ESTIMATED GRAND TOTAL SF 741,533 **/ or US$ 497,740 Notes: 1/ Reprouction: offset process. no. of original pages x no. of page impressions x Sfr / Distribution: 264 Sfr. per 1,000 ocuments. */ Since short-term staff are normally hire for more than one week, these estimates take into account on a cost-sharing basis among various conferences the salary costs over the week-en. **/ Exchange for September Sfr = $ 1. All salary s are base on latest applicable circulars. Programme Planning an Buget Section

10 Annex III page 10 Annex III WORKLOAD AND SERVICING REQUIREMENTS FOR CONFERENCES AND MEETINGS Conference/Meeting name: A Hoc Group of States Parties to BWC Cost estimate no. (20/1998) Location: Geneva Date: 28 September to 16 October 1998 Account XB Duration in working ays: 15 Workloa ays )ays */ cost 1. MEETING SERVICES REQUIREMENTS Number of Meeting(s): 30 Language(s): A,C,E,F,R,S 20 Interpreters (work-ays) ,980 3 Meeting Room Attenants (work-ays) ,151 1 Conference Officer (work-ays) ,095 Total Meeting Services Requirements 317, PRE-SESSION DOCUMENTATION REQUIREMENTS 4 ocuments (10 original pages) Translation (work-ays) ,088 Revision (work-ays) ,842 Translation/self-revision (work-ays) ,941 Typing (work-ays) ,380 Reprouction 1/ (Originals) (Page.Imp.) 77,500 n/a ,689 Distribution 2/ (Docts.) 31,000 n/a ,184 Total Pre-Session Documentation Requirements 23,124 Workloa ays )ays */ cost

11 Annex III page IN-SESSION DOCUMENTATION REQUIREMENTS 20 ocuments (100 original pages) Translation (work-ays) ,347 Revision (work-ays) ,350 Translation/self-revision (work-ays) ,662 Typing (work-ays) ,940 Reprouction 1/ (Originals) (Page.Imp.) 775,000 n/a ,891 Distribution 2/ (Docts.) 155,000 n/a ,920 Total In-Session Documentation Requirements 185, SUMMARY RECORDS REQUIREMENTS Translation (work-ays) Revision (work-ays) Typing (work-ays) Reprouction 1/ (Page.Imp.) - n/a Distribution 2/ (Docts.) - n/a Total Summary Recors Requirements - 5. POST-SESSION DOCUMENTATION REQUIREMENTS 1 ocument (50 original pages) Translation (work-ays) ,929 Revision (work-ays) ,982 Translation/self-revision (work-ays) ,394 Typing (work-ays) ,340 Reprouction 1/ (Originals) (Page.Imp.) 387,500 n/a ,446 Distribution 2/ (Docts.) 7,750 n/a ,046 Total Post-Session Documentation Requirements 75,137 Workloa ays )ays */ cost 6. GENERAL SERVICES REQUIREMENTS 5 Soun Technicians/Recoring (work-ays) ,585 1 Messenger (work-ays) ,717

12 Annex III page 12 Guars (work-ays) Overtime normal (hours) - n/a 34 - Total General Services Requirements 22, OTHER REQUIREMENTS Rental of supplies, equipment & telecommunications 2,980 1 Secretary (work-ays) ,250 3 Secretaries (work-ays) ,000 Overtime normal (hours) 100 n/a 46 4,600 Overtime ΑS (hours) 50 n/a 62 3,100 1 Docts control/ist officers (work-ays) ,717 1 Docts control/ist officers (work-ays) ,717 Total Other Requirements 42,364 TOTAL (1 to 7) 665,263 Rental of Conference Room XVIII (ays) 15 n/a 2,876 43,136 Rental of Conference Room XXII (ays) 15 n/a ,298 Rental of Conference Room XXIII (ays) 15 n/a ,304 Rental of Office Space 125 m 2 (ays) 15 n/a ,632 ESTIMATED GRAND TOTAL SF 741,533 **/ or US$ 497,740 Notes: 1/ Reprouction: offset process. no. of original pages x no. of page impressions x Sfr / Distribution: 264 Sfr. per 1,000 ocuments. */ Since short-term staff are normally hire for more than one week, these estimates take into account on a cost-sharing basis among various conferences the salary costs over the week-en. **/ Exchange for September Sfr = $ 1. All salary s are base on latest applicable circulars. Programme Planning an Buget Section

13 Annex IV page 13 Annex IV WORKLOAD AND SERVICING REQUIREMENTS FOR CONFERENCES AND MEETINGS Conference/Meeting name: A Hoc Group of States Parties to BWC Cost estimate no. (23/1998) Location: Geneva Date: Account XB Duration in working ays: 10 Workloa ays )ays */ cost 1. MEETING SERVICES REQUIREMENTS Number of Meeting(s): 20 Language(s): A,C,E,F,R,S 20 Interpreters (work-ays) ,320 3 Meeting Room Attenants (work-ays) ,434 1 Conference Officer (work-ays) ,730 Total Meeting Services Requirements 211, PRE-SESSION DOCUMENTATION REQUIREMENTS 4 ocuments (10 original pages) Translation (work-ays) ,088 Revision (work-ays) ,842 Translation/self-revision (work-ays) ,941 Typing (work-ays) ,380 Reprouction 1/ (Originals) (Page.Imp.) 77,500 n/a ,689 Distribution 2/ (Docts.) 31,000 n/a ,184 Total Pre-Session Documentation Requirements 23,124 Workloa ays )ays */ cost

14 Annex IV page IN-SESSION DOCUMENTATION REQUIREMENTS 20 ocuments (100 original pages) Translation (work-ays) ,347 Revision (work-ays) ,350 Translation/self-revision (work-ays) ,662 Typing (work-ays) ,940 Reprouction 1/ (Originals) (Page.Imp.) 775,000 n/a ,891 Distribution 2/ (Docts.) 155,000 n/a ,920 Total In-Session Documentation Requirements 185, SUMMARY RECORDS REQUIREMENTS Translation (work-ays) Revision (work-ays) Typing (work-ays) Reprouction 1/ (Page.Imp.) - n/a Distribution 2/ (Docts.) - n/a Total Summary Recors Requirements - 5. POST-SESSION DOCUMENTATION REQUIREMENTS 1 ocument (50 original pages) Translation (work-ays) ,929 Revision (work-ays) ,982 Translation/self-revision (work-ays) ,394 Typing (work-ays) ,340 Reprouction 1/ (Originals) (Page.Imp.) 387,500 n/a ,446 Distribution 2/ (Docts.) 7,750 n/a ,046 Total Post-Session Documentation Requirements 75,137 Workloa ays )ays */ cost 6. GENERAL SERVICES REQUIREMENTS 5 Soun Technicians/Recoring (work-ays) ,390 1 Messenger (work-ays) ,478

15 Annex IV page 15 Guars (work-ays) Overtime normal (hours) - n/a 34 - Total General Services Requirements 14, OTHER REQUIREMENTS Rental of supplies, equipment & telecommunications 2,980 1 Secretary (work-ays) ,500 3 Secretaries (work-ays) ,750 Overtime normal (hours) 100 n/a 46 4,600 Overtime ΑS (hours) 50 n/a 62 3,100 1 Docts control/ist officers (work-ays) ,478 1 Docts control/ist officers (work-ays) ,478 Total Other Requirements 32,886 TOTAL (1 to 7) 542,609 Rental of Conference Room XVIII (ays) 10 n/a 2,876 28,757 Rental of Conference Room XXII (ays) 10 n/a 887 8,866 Rental of Conference Room XXIII (ays) 10 n/a 954 9,536 Rental of Office Space 125 m 2 (ays) 10 n/a ESTIMATED GRAND TOTAL SF 593,522 **/ or US$ 398,337 Notes: 1/ Reprouction: offset process. no. of original pages x no. of page impressions x Sfr / Distribution: 264 Sfr. per 1,000 ocuments. */ Since short-term staff are normally hire for more than one week, these estimates take into account on a cost-sharing basis among various conferences the salary costs over the week-en. **/ Exchange for September Sfr = $ 1. All salary s are base on latest applicable circulars. Programme Planning an Buget Section

16 Annex IV page 16 BWC/AD HOC GROUP/37 Annex V page 16 ANNEX V A. CONFERENCE SERVICING COSTS US DOLLARS (Annex I, II & III) 1,493,220 12th Session (Annex IV) 398,337 Sub total 1,891,557 B. NON-CONFERENCE SERVICING Aitional assistance, as require, for the perio covere for the sessions uring 1998 up to 65,000 C. PROGRAMME SUPPORT (13% NON-CONFERENCE COSTS) 1/ 8,450 Sub total 73,450 D. GRAND TOTAL 1,965,007 Note: 1/ 13% Programme Support Inclue Conference Costs.

The present addendum brings up to date document A/C.1/56/INF/1/Add.1 and incorporates documents issued as at 29 October 2001.

The present addendum brings up to date document A/C.1/56/INF/1/Add.1 and incorporates documents issued as at 29 October 2001. United Nations General Assembly A/C.1/56/INF/1/Add.1/Rev.1 Distr.: General 26 October Original: English Fifty-sixth session First Committee Documents of the First Committee Note by the Secretariat Addendum