Supply/Service Approved/Unapproved POC / Mandatory Source Comments

Transcription

1 Rev March Adhesives Supply/Service Approved/Unapproved POC / Mandatory Source Comments Controlled Items - The HazMat store on post is on a Government contract Agreements / Contracts POC: GPC Team Ammunition Ammunition POC: Joe Blevins Audio speakers No necessary Awards Maximum purchase price of $75.00 Not authorized for mementos, giveaways, or awards for Morale, Welfare, Recreation (MWR) functions, such as Organization Day or Christmas Party events. Controlled Items - The HazMat store on post is on a Government contract No authority is delegated outside the MICC Office All ammunition is unauthorized including BBs and paint balls The purchase of awards must be IAW AR , Mission-related awards only Banners DLA (formeraly DAPS) POC: Chuck Lavert , Must be purchased from DLA Barbecue Grills Blank CDs and DVD Buildings - Rental Purchase only from the Base Supply Center or the Army Office Supply BPA (found on FedMall) Contact GPC Team for a list of all the pres. Business Cards Camera, Photo Equipment Car Port Cell Phone Bills No needed Monthly cell phone bills are paid with the unit's GPC. If monthly bills are greater than $2,500 a month, the single purchase limit can be increased Ceremonial Guns Cannot be purchased with appropriated funds Contact GPC Team for a list of all the pres. Only bills on contract with Fort Benning (ie. Verizon) Class II Items, must be acquired thru LRC LRC POC: Joe Blevins Cleaning Supplies Purchase only from the Base Supply Center or the Army Office Supply BPA (found on DoD Emall) BSC: BLDG 2385, Indianhead Road or DoD Emall: Contact GPC Team for a list of all the pres. MICC Contracting Officers at a minimum) Business cards may be printed on an office printer using cardstock on existing software. The cardstock may be purchased with the GPC. Upon departure of the Cardholder paying bills, the accounts must be transferred to another cardholder. Bills must be tracked carefully and cardholders are required to have an invoice in the purchase files for each payment. Exceptions must be approved by SJA Exceptions must be approved by Joe Blevins or SJA, BSC: BLDG 2385, Indianhead Road or DoD Emall: Clothing SJA Approval Any exceptions must come from SJA Coffee Pot No necessary Coins DRM or G8 Contact your Budget Analyst Computers CHESS purchase AFTER NEC or G6 for an individual's office Contact your Budget Analyst, some commands cannot exceed $5K within a Fiscal Year. Must be used as an Award, not a giveaway item. Policy letters available on GPC Website

2 Conference, Seminar, Symposia, and other meetings Registration fees are authorized with the GPC. Individuals must complete SF182. Construction Materials Requirement/Project cannot exceed $2,000 Construction Services Requirement cannot exceed $2,000 Construction, greater than $2,000 with the GPC Card Copy Machine Purchase Copy Machine Rental Degrees and Higher Education If purchasing, Your IMO must contact NEC or G6 for the machine being hooked up to the local LAN lines The GPC is Not authorized to pay for a degree program Currently, there is a Service Contract on post. Contact G6 or NEC. If your unit does not qualify for the existing contract, contact MICC for a Contract for your organization/unit. Drinking Water Contact your Budget Analyst, some commands have more restrictions. Registration and room rental is authorized. Food, lodging and travel are NOT authorized Any changes to buildings must be approved by the local DPW Any changes to buildings must be approved by the local DPW Must be purchased on a contract written by a MICC Contract Specialist. Chief for Services, MICC Svc Div, Mission related College Courses, not intended for a degree are authorized (see Training) If your building has no running water may be authorized with the GPC only IF approved by DPW POC: Mr. Richard Hines, Durable Property Entered on a Hand Receipt Entered on a Hand Receipt DVD Movies DVD Players No necesary Edgers No necessary Flags, Guidons, Streamers Floor Strippers (chemical) Food Furniture (greater than $3,500) Furniture (less than $3,500) Gazebo - Purchase MUST have LRC prior to purchase. No necessary No necessary Institute of Heraldry, POC: Joe Blevins POC: SJA, $25K Card users MUST purchase furniture from UNICOR UNICOR is NOT mandatory for purchase, but prices MUST be compared between UNICOR and commercial sources. "CSM streamers" are not authorized. For Ethnic Heritage Luncheons, room rentals are authorized. Any food/catering must have SJA. Complete the > $3,500 purchase form Purchases under $3,500 must be searched in the UNICOR website. Save the price comparison data in your GPC files. Gerber Knives This is a weapon and a personal item Gifts Giveaway Items Gloves, work This is clothing Any exceptions must come from SJA GPS Guest Speakers Guidons Handheld, vehicle or watch with GPS: Your IMO must contact NEC or G6 for Only $2,000 or less, see Flags, Guidons and Streamers Should be ordered from Institute of Heraldry. POC: Mr. Joe Blevins, Also must be entered on a hand receipt

3 Gym Equipment Hazardous Materials (HAZMAT) Heaters (personal space heaters) Exception/Approval SJA, Ft. Benning gymnasiums are the only organizations authorized to own exercise or gym equipment, this is a personal item DPW for any waivers Herbicides (Round Up) Controlled Item Ice Machine Ice-BLOCK Ice for training events Only Information Management Items Approval necessary from SJA Approval necessary from SJA No necessary BUCK Ice: Knives, Gerber This is a weapon Land - Lease (Rental) Cannot exceed 30 days CHESS AFTER NEC or G6 Buck Ice is the contracted source for Fort Benning. William Denton is POC at LRC. Durable property items must be entered on hand receipts. Lawn Mowers No necessary Mementos Microphones No necessary Microwave No necessary Monitors CHESS purchase AFTER NEC or G6 Mouse pads No necessary Office Supplies Paint Purchase only from the Base Supply Center or the Army Office Supply BPA (found on FedMall Paintball. HQDA message Z Personal Grooming Items. Personal Items. Pesticides Picture Frames Authorized. But please purchase reasonably priced frames for awards. Picture Framing Service Authorized. Printers Printing Service Must purchase ONLY from DLA (formeraly DAPS) - Cannot purchase from Office Depot, Office Max, Kinko's, or any other commercial source. If DLA cannot fulfill requirement, DLA will send it out for completion. for an individual's office; Hand receipt this item BSC: BLDG 2385, Indianhead Road or DoD Emall: Controlled Item: ALL types of paint (spray, latex, etc) need from DPW first, then purchase from HazMat Store for purchase per HQDA message Z Controlled Items - The HazMat store on post is on a Government contrac Cannot purchase from any commercial source. GPO can contract out, but units cannot Projectors No necessary Radio, Two- Way 74 Radios No necessary

4 Rank, Insignia, DUI, Ribbons and Awards on uniform Rechargeable Batteries Re-enlistment Items, must be acquired thru Army Supply System Re-enlistment Office POC: Joe Blevins, Contact the Re-enlistment Office for instructions. Refrigerator No necessary Registration for Sporting Events Rental of equipment Entertainment is unauthorized Cannot exceed 30 days with the GPC. Anything over 30 days requires a Contract by the MICC office. Security Cameras DES or G2 DES or G2 Services Requirement cannot exceed $2,500 Services, greater than $2,500 Shredders Signs with the GPC Card ALL shredders need DTPMS Security DIV. Your IMO must request this. Must be purchased from DLA (formeraly DAPS) Software Software Licenses & Upgrades Solvents Exceptions SJA, Splitting requirements Sports equipment Storage - Rental No necessary Contact GPC Team for a list of all the pres. If the requirement for the year is known to exceed $2,500, then it needs to be requested on a Contract with MICC High priced shredders must be accounted for on a hand receipt If DLA cannot fulfill requirement DLA will send it out for completion. Fed Log, Federal Supply System. POC: LRC. Exception from SJA Contact GPC Team for a list of all the pres. Storage Buildings - Purchase Storage Shed Supplies Requirement cannot exceed $3,500 Requirement cannot exceed $3,500 Exceptions must be approved by Joe Blevins or SJA, for an individual's office; Hand receipt this item Per G6/NEC, Security Cameras CANNOT be accessed from the computers on post Chief for Services, MICC Svc Div, Cannot purchase from any commercial source. GPO can contract out, but units cannot. A split requirement is defined as multiple purchases of the same or similar items purchased from the same or similar vendors on the same day, consecutive days, or multiple days within a short period of time, and the total of all purchases exceeds the micro-purchase limit ($3,500 for supplies, $2,500 for services, $2,000 for construction). Fed Log, Federal Supply System carries some sports equipment. Check there first. Contact GPC Team for a list of all the pres. MICC Contracting Officers at a minimum) Supplies greater than $3,500 Must use S2P2 except for automation buys Must use S2P2 except for automation buys > $3,500 form must be submitted and documented. 95

5 96 T Shirts (i.e. PT, esprit de corps) : see Clothing Any exceptions must come from SJA 97 Tape recorders No necessary Televisions No necessary Third Party Vendors (Paypal, Amazon) Thumb drives Third Party Payments are online payment processors that provide merchants a way of accepting credit cards. These purchases are considered high-risk. Invoices and receipts must show what was purchased or paid with the GPC. Make every attempt to choose another merchant with whom to procure the goods and and/or services. NEC & G6 will not approve this type of purchase Training Documented & approved on SF Form 182 Trophies & Plaques Maximum purchase price of $75.00 Two-Way Radios Vehicle Rental Walkie-talkies Weapons and weapons parts MUST use the Vehicle Rental Card for any amount (for ceremonies, see Ceremonial Guns) Not authorized for mementos, giveaways, or awards for Morale, Welfare, Recreation (MWR) functions, such as Organization Day or Christmas Party events. Transportation Office POC: Mr. Martin Hannigan POC: LRC Joe Blevins, If it is still found necessary to procure through using a third party payment merchant, the approving officer must ensure adequate supporting documentation (MFR) showing that there was a detailed review of the purchase and that use of the third party payment merchant was unavoidable. Must be signed and approved by 1) Training Officer, 2) Supervisor and 3) Approving Authority (director or commander) IAW AR , Mission-related awards only Cannot contact rental car companies directly. Must get from Transportation Office. All weapons are unauthorized including any gun which fires a projectile, including BB guns; all weapons used for martial arts training are also unauthorized.