Hurlburt Field Evacuation Entitlements

Transcription

1 1st SPECIAL OPERATIONS WING Hurlburt Field Evacuation Entitlements Maj Krista L. Leaman 1 SOW Comptroller 2017

2 Overview Evacuation Types Evacuation Order CED/ADVON Orders Use of GTC Evacuation Cash Advance Evacuation Entitlements Post Hurricane Questions 2

3 Evacuation Types Voluntary Evacuation Release non-mission critical personnel Liberal leave for civilians No reimbursement Recommended Evacuation Release non-mission critical personnel Administrative leave for civilians No reimbursement Mandatory Evacuation (can be limited) 3

4 Evacuation Order Wing/Installation Commander gives the order to evacuate! Mandatory Evacuation (can be limited) Mission critical personnel in duty status during evacuation Non-mission critical personnel administrative leave (DoD Civilian/NAF) Some expenses are reimbursable (Mileage, lodging, and meals) Members are only entitled to the funds as prescribed in the Joint Travel Regulations (JTR) if a mandatory evacuation is ordered When evacuation order is given, the authorized Safe Haven Locations will be contained in Battle Staff Directive 4

5 CED Orders/ADVON Only Personnel Moving Aircraft & ADVON Teams will be loaded into DTS upon IPR processing of all CED orders. ADVON personnel & RAPIDs personnel will file a travel voucher upon return. ADVON/RAPIDs will process through PDF line as normal 5

6 Mandatory Use of GTC Use of Government Travel Card (GTC) authorized/mandatory for all members with an active GTC card and their dependents. Unit APC must place member in mission critical (MC) status Credit Card Limit must be increased in order to allow customers to use card until evacuation order is terminated NOTE: Limits maybe automatically increased and GTC accounts placed in MC status by MAJCOM Member must keep all receipts for expenses incurred during stay at Safe Heaven. 6

7 Emergency Cash Advance Upon issuance of evacuation order, emergency cash advances will require completion of DD1337 / DD2461 prior to payments Cash advances will be made in Building Finance Office (there will be crowd-control personnel to direct traffic). Cash Advances will be coordinated during HURCON 4 to HURCON 3. Finance will have 3 stations set up; all personnel requesting advance are required to proceed to STATION 1 first! STATION 1: Eligibility Verification & Entitlement Computation STATION 2: Payment Verification & Acknowledgement of Payment STATION 3: Cash Disbursement 7

8 Emergency Cash Advance Who is authorized emergency cash advance? - Active Duty Members w/o GTC cards, dependents of deployed personnel, DoD Civilians and other DoD ID Cardholders (on case-bycase basis). Documents that maybe required (as applicable) are: Evacuation Order DoD ID For DoD Civilians: DD Form 2461 For Military/Dependents: DD Form 1337 TDY orders for personnel TDY at Hurlburt Field Approved leave form for DoD ID holder on leave in the area 8

9 Computation of Emergency Cash Advance How Much Will I Receive for Emergency Cash Advance? Normally, advances are based on safe haven locality rate, number of dependents, and usually provide at a maximum of 30 days Due to limited cash availability, initial cash advances maybe provided to help alleviate expenses for the first 3-7 days only At the discretion of the Comptroller, advances maybe a flat rate amount (and/or may depend on family size) to accommodate all requests and expedite payments for immediate evacuation Evacuated personnel may obtain additional emergency cash payments, if needed, through the nearest Air Force and other military installations Note that advances will be deducted from the total evacuation entitlements upon settlement of final travel voucher 9

10 Evacuation Entitlements Allowances do not begin until the member/employee and/or dependents actually depart or evacuate upon receipt of evacuation orders Member/dependent not entitled to reimbursement for early departure... Evacuation allowances cease on the date evacuation is terminated, or upon personnel/dependents return at local PDS (recall order) Evacuation entitlements: Mileage (Per vehicle) $.575/mile Military/dependents authorized up to 2 POVs Civilians/dependents authorized 1 POV only Perdiem (includes Lodging and Meals) Based on safe haven location # of Dependents 10

11 Non-Reimbursable Unauthorized Expenses: Lodging while staying w/ friends or relatives Home preparation expenses Pet Fees Other Automobile expenses FUEL, repair, maintenance, oil, etc. Grocery expenses (covered by per diem) Official / Non-official calls ATM Fees Local mileage (in/around safe haven location) 11

12 Post Hurricane All Clear is NOT Official termination of evacuation!!! Members must contact chain of command prior to moving or returning from safe haven Installation Commander terminates evacuation; May issue Recall Order, as required Units will contact their members with RNLT date and time Instructions in filing travel voucher/claims will be announced through Battle Staff Directives: Dates, times and locations for mass briefing and claims submission 12

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15 Computation of Perdiem Allowances at Safe Haven **Daily Lodging: Actual lodging incurred NTE the sum of allowable lodging ceiling for each dependent per day: - Dependent 12 yrs old or older: 100 % of max lodging rate - Dependent under 12 yrs old: 50% of max lodging rate **Meals & Incidental Expense (M&IE) - Members/DoD Civ = 100% of Safe Haven s Locality M&IE Rate - Dependents > 12 = 100% M&IE rate - Dependents < 12 = 50% M&IE M&IE Locality & Maximum Lodging Rates maybe found in: Notes: Dependents receive 100% and 50% respectively for the first 30 days; then reduced to 60% / 30% of M&IE rate for dependents >12 and dependents <12, respectively Taxes paid on lodging are separately reimbursable expense in addition to per diem