Office of Facilities Services Custodial Services Newsletter

Transcription

1 Office of Facilities Services Custodial Services Newsletter D A T ES TO R E M E M B E R April 2-3 Spring Break for 250 Day Employees April 6 Health, Wellness & Benefits Fair Kelly Leadership Center May 25 Memorial Day June 11 CATS June 18 Last Day of School for Students I N S I D E THIS I S S U E Kelly s Comments Parking Lot Sweeping CATS Safety Shoe Truck Summer School Summer Cleaning Restoration Safety Footwear Forest Park HS ID Badges Custodial Equipment Health, Wellness & Benefits Fair Aerial Lift Training Safety Data Sheets Seasonal Safety Topic In Memoriam Classified Personnel Regulations Staff Contacts I S S U E 7 As we enter in to the final stretch of the school year, the custodial staff of PWCS once again have done an outstanding job in providing the students and staff with a safe, clean and well maintained learning environment. While the teaching staff and school s support staff look forward to their summer break, our custodial staff will be gearing up for the summer restoration. This year will be even more challenging because the students are scheduled to return to school on August 31, I want to remind the custodial managers that your floor care products, Neutral Cleaner, Stripper and Floor Finish are now under a new master agreement. Instead of these items being provided by Diversity, Inc., they will Kelly s Comments now be provided by National Chemical Laboratories (NCL). These products were tested by the Quality Assurance Team and the custodial staff of Marumsco Hills Elementary and performed very well. The biggest change you will notice is in the packaging. These items will no longer be packaged in five gallon boxes, but in five gallon pails. The empty pails can be placed in your school s recycling dumpsters for removal. I appreciate everyone s hard work this year and am proud of the reputation our School Division has throughout the State of Virginia for its cleanliness. Your hard work plays a large part in ensuring that our students receive a World Class education. S P R I N G We hope you enjoy our 7th issue of the Custodial Newsletter. Parking Lot Sweeping Beginning in April Kelly Rice Administrative Coordinator Any questions or concerns while performing your school summer restoration, please do not hesitate to contact the Quality Assurance Specialists or myself. Enjoy the spring weather, stay safe and again, thank you for your dedication and hard work. Sincerely, Kelly Rice Administrative Coordinator Please print this newsletter and share it with your entire custodial staff. It looks like we have survived another winter in Prince William County! Once again, the Office of Facilities Services will begin sweeping the school s parking lots beginning in April. Before the parking lots are swept, if the schools have any sand or debris on their sidewalks, this would be a perfect time to blow or sweep the sand into the parking lots prior to them being swept. Of course, stay away from blowing debris near or in the storm drains.

2 I S S U E 7 S P R I N G P A G E 2 Kelly Rice addressing the custodial managers at the Feb. 12 CATS Eighty-Four Custodial Managers attended the Feb. 12, 2015 CATS Why wear safety shoes? Protective, safety footwear is essential to ensure safe and healthy feet. Today s safety footwear is comfortable, flexible, and stylish and provides necessary protection from injury. The foot is the most valuable part of your body subjected to injury in industry. Highlights from the February 12 Custodial Advisory Training Session (CATS) Kelly Rice, Administrative Coordinator Office of Facilities Services, opened the meeting by talking about the new floor care products from National Chemical Laboratories (NCL). Mr. Rice informed everyone that the protocol for Carbon Monoxide (CO) Detectors has changed. In the event that you hear the alarm sounding from the CO detectors, instead of activating the fire alarm, you are to call 911 and advise them the CO alarm is sounding. Do NOT activate the fire alarm. In addition, Mr. Rice advised that the new Safety Data Sheets (SDS) will be distributed throughout the schools by the Office of Risk Management and Security Services. Maria Burgos-Singleton, Supervisor, Global Learning and Culturally Responsive Instruction, in the Office of Professional Development, Safety Shoes for Custodians The Saf-Gard Safety Shoe Company will be available in May for employees wishing to purchase a new pair of safety shoes. Saf-Gard Safety Shoe Company offers a wide range of safety shoes for purchase. Their mobile store truck will be at the following two High Schools in May: May 20, 2015, 10 a.m. - 5 p.m. Stonewall Jackson High School provided professional development training on Cultural Mindset - Diversity. Each custodial manager was given insight into cultural competency that results in a working environment that is caring, safe, and healthy, and values human diversity. Drew Uglow, Project Manager, Environmental, Office of Facilities Services, impressed to all custodial managers to continue dumping all chemicals and cleaning solutions in inside drains. No dumping or cleaning anything outside. Mr. Uglow has instructed all the custodians, including temporary custodians, kitchen staff, and facility workers, in the proper discharge of all chemicals and cleaning solutions. Mr. Uglow also reminded custodians that they are responsible for picking up all outside trash on the entire school property and to regularly dump all outside trash receptacles. In addition, he mentioned to mow grass away from the storm drain inlets and parking lots to prevent debris building up in the storm drains. Kelly Rice thanked everyone for attending and concluded the session at 3 p.m. May 21, 2015, 10:30 a.m. - 5 p.m. Forest Park High School Purchase Orders will be accepted as payment. Custodians are allotted one pair of safety shoes annually not to exceed $75 from their respective school All custodial managers are encouraged to discuss all the information they obtained from the Custodial Advisory Training Session to their respective staff. To view minutes of the CATS, click: CATS.Minutes. Mark your calendars for the next CATS scheduled for Thursday, June 11, 2015, from 1 p.m. - 3 p.m. at the Independent Hill Complex, Bldg. 51, room 140 A & B.

3 I S S U E 7 S P R I N G P A G E SUMMER SCHOOL LOCATIONS CENTRAL Elementary Schools Principal July 6 - July a.m. - 12:30 p.m. Bristow Run Chris Dalton Coles Malcolm Foust Dumfries Regina Nash Fitzgerald Shana Robinson Glenkirk Adrianne Harrison Loch Lomond Lucy Jensen Marumsco Hills Geoffrey Deavers Minnieville Danna Johnson Pattie Tiffany Turner-Bell Tyler Carol Schuster Westridge Melissa Rosenbaum Middle Schools Principal July 6 - July :45 a.m. - 11:15 a.m. Benton Jodi Puhlick Marsteller Todd Yoho Woodbridge Kathleen Hybl High Schools Principal June 29 - Aug :30 a.m. - 12:40 p.m. Stonewall Jackson Brandon Boles and Cassandra Crawford Two-Week Remediation July :30 a.m. - 12:40 p.m. Potomac Stacy Norwood SITE BASED Elementary Schools Principal Dates to be Determined by Individual Schools Belmont Stephanie Baran Dale City Helga Sanchez Enterprise Leesylvania Mullen Neabsco Old Bridge Sudley Vaughn West Gate Yorkshire Middle Schools Dorothy Rodgers Melanie McClure Christopher Knighting Margaret MacGregor Pamela Delgado Kristen Depollo Stacy Weatherspoon Dawn Evans Pamela Moody Mark Boyd Ivania Perez Paula Williams Chanel Evelyn Principal Dates to be Determined by Individual Schools Godwin Jehovanni Mitchell New Dominion Rachel Pierce Parkside Michelle Praul Stonewall Jenita Boatwright Woodbridge Kristen Williams SACC SUMMER CAMPS Elementary Schools Buckland Mills Porter Traditional Kerrydale River Oaks Mullen Rosa Parks Old Bridge Westridge Piney Branch

4 I S S U E 7 S P R I N G Recommendations Preparing for Summer Restoration P A G E 4 This summer there will be 44 available days for custodians to complete the summer cleaning restoration. In order to complete the summer cleaning restoration on time, we recommended the following suggestions: 1. Recommend that the administrator and custodial manager look closely at leave requests during this period. If possible, schedule leave beginning the second week of August; most summer restoration at this point should be complete. 2. Schools with SACC program. Speak with the principal to ask if they will give a building key to the SACC supervisor to allow them to open the building for the SACC program allowing custodians more productive time to perform summer cleaning. 3. Substitute custodians that are provided to work at the Central Summer Schools should begin their assignments on the same day the summer school programs begin. See page three of newsletter for complete list of central summer schools and their dates. 4. Reminder to administrators/custodial managers the importance of preventing accidents. Recommend providing safety footwear for the custodians that will be working in the floor finish restoration process. See page six of newsletter for ordering these low cost safety footwear. 5. Optimize all your time by avoiding gaps, no productive time, or long breaks. Lunch break is 30 minutes. 6. Ask your administrator to remind all staff and teachers to transport their personal items themselves. 7. In areas of the school that are occupied with summer activities, it is recommended that custodial staff change their daily schedule to accommodate these activities, in order to utilize their shift. 8. Do not strip or apply floor finish to the rooms that are being used for summer school until after summer school is over. Coordinate with the summer school principal for a list of rooms that will be used for summer school. See page three of newsletter for complete list of summer school principals. 9. Each custodial manager must inform/train new and substitute custodians where they need to dispose all liquids and how to properly clean custodial equipment. (Do not dispose any liquid or debris in storm drains. Do not clean any custodial equipment outside the school building.) 10. Do not impede egress to exit doors during summer restoration. 11. Reminder to all custodians that you are not allowed/authorized to bring any friend or relative to help you in your custodial duties. 12. Reminder to all custodial personnel to wear your issued photo I.D. badge at all times while on PWCS property. Also, ensure that the substitute custodians wear their time sensitive ID badges. Questions or concerns: Contact any one of the Quality Assurance Specialists: José Salmeron, ; Maria Ibarra, ; or Susan Pieper,

5 I S S U E 7 S P R I N G P A G E 5 Prince William County Schools - Office of Facilities Services Recommended Checklist for Custodial Managers Cleaning Restoration Program for Summer 2015 Check if your custodial equipment/machines are working correctly before summer restoration begins. Carpet cleaning is not recommended during the summer. Spot cleaning is okay. Must work together as a team. Move /shake the pails of floor finish before beginning to use. No floor finish on baseboards. No floor finish on rubber ramps. No floor finish on steps and bathrooms where the floor has ceramic floor tile. Do not use gas/electric powered pressure washers to clean walls and furniture. No water hoses used inside buildings. Do not leave stripper solution on floor for extended period of time. (Never leave a wet floor when you are going to take a break.) Apply proper number of coats of floor finish on floors to protect the tile for longer time period. Five (5) coats are recommended in classrooms & six (6) or more in cafeterias and heavy traffic areas. Keep floor finish clean while in use. Use a clean or new wet mop or clean pads on floor finish applicator to apply the floor finish. Apply floor finish smoothly, without streaking, using the appropriate wet mop. (Recommend using a fiber rayon wet mop.) Don t use stripper solution to restore Fritz or Terrazzo tile (neutral cleaning only). When restoring/removing the old floor finish in trailers/modular trailers, this must be done with special care because if too much water or stripper solution is used, it may cause tiles to separate from the sub floor. Don t apply floor finish on door transition strips. Make a quick inspection of tile floors before applying floor finish: remove pieces of tape, staples, pieces of mop strings, small debris, hairs, etc. Use clean rags with appropriate cleaner to clean tops of student desks, furniture, etc. (Don t use paper towels to clean furniture). It is recommended sectioning no more than a 500 square foot area with stripper solution at a time (leave the solution to work for 12 to 15 minutes before using the utility machine to strip the floor). See vendor recommendations. Recommend using Stripping Traction Shoes or Strap on Soles for shoes to improve safety & efficiency while stripping floors. See page six of newsletter for ordering information.

6 I S S U E 7 S P R I N G P A G E 6 Mopping or Stripping Floors? Safety Footwear Can Reduce the Risk of Slipping Custodians are encouraged to wear footwear that provide additional traction and helps prevent slips and falls while stripping or mopping floors. Having the security of additional shoe traction affords the opportunity to work more quickly and with confidence. PAWS Traction Stripping Shoes are designed to reduce the slips and falls associated with stripping floors. There are three different designs to suit each use and budget. Please consider purchasing safety footwear to aid you in your workplace. For ordering information contact: Treds and Paws Footwear, Advantage Products Corporation, phone # or visit: PAWS Super-Stripper Traction Strap-on Soles Best Traction $12.50 Excellent super-stripper traction for floor strippers. Use while stripping or mopping floors. Pulls on and off easily. Rinse and reuse. One Size Fits All PAWS Vinyl Stripping Shoes $12.50 Heavy duty vinyl shoe cover protects your shoes while the aggressive pad helps prevent slips and falls. Sizes available: Large and Extra-Large PAWS RED Stripping Shoes Great Durability $20.00 Spaghetti-loop material has thousands of contact points for excellent traction while stripping or mopping floors. Does not have the same scuff power as the PAWS Black, but offers great durability. One Size Fits All It is highly recommended to purchase these safety footwear products while performing summer restoration projects at your school especially during the floor refinishing process.

7 I S S U E 7 S P R I N G P A G E 7 Custodians Working Hard During Last Year s 2014 Summer Restoration at Forest Park High School The staff, students, and their parents were so impressed at how beautiful the school looked in September. Job well done! Maria Rios Mirna Solano Questions or concerns about summer cleaning restoration? Contact one of our Quality Assurance Specialists: José Salmeron Maria Ibarra Susan Pieper Claudia Gallo Employee Identification Badges Just a friendly reminder, per PWCS Regulation , Employee Identification, all full-time, parttime, and ROP (Retirement Opportunity Program) employees, are required to wear the photo identification badge you where issued at all times while working. All temporary staff is required to wear an appropriately issued date-sensitive, identification badge while working in a School Division facility. If you have lost your identification badge, contact your appropriate manager who shall then notify the Office of Risk Management and Security Services to issue a replacement badge.

8 I S S U E 7 S P R I N G P A G E 8 Tips from the Custodial Equipment Repair Shop Changing Floor Pads What is wrong with this floor pad? EVERYTHING! The floor pad depicted on the left was discovered at one of our elementary schools on a 20-inch auto floor scrubber. What s wrong with this picture? The pad had been on the machine for approximately six months. Pads should be checked weekly for wear and tear. On average, most pads are replaced weekly and are available from the PWCS Supply Services Warehouse. Worn pads will cause damage to the equipment and does not effectively clean or polish the floors correctly, and in some cases can cause damage to the floors. Please ensure your staff performs weekly inspections on all your custodial equipment. Daily Inspection of Your Electrical Equipment One of our custodial equipment technicians was on site at an elementary school performing a vacuum repair and discovered the utility buffer shown on the right. What s wrong with this picture? The electrical cord was purposely cut which could have led to an electrocution had the utility buffer been plugged into an outlet without the custodial staff noticing the cord assembly. It was unclear how and why this cord was cut, but most importantly, it is crucial that all equipment be inspected for any tears or damage to the electrical cords prior to plugging them into an outlet. Fortunately, a serious accident was prevented in this case. Be aware of dangers lurking on your equipment. If any of your custodial equipment needs servicing, generate a work order in SchoolDude. If you have any questions or concerns you would like to discuss regarding your custodial equipment, please contact Charles Kendall, Custodial Equipment Crew Chief, at or at kendalcf@pwcs.edu.

9 I S S U E 3 S P R I N G P A G E 9 Join Us at the April 6 Health, Wellness & Benefits Fair to Kick Off Open Enrollment Season To kickoff the PWCS upcoming open enrollment season from April 15 May 15, Benefits and Retirement Services will hold the annual Health, Wellness, and Benefits Fair on April 6, from 11 a.m. - 5 p.m. in the atrium of the Kelly Leadership Center. Representatives from our various benefits vendors and exhibitors will provide health and wellness information, health screenings, demonstrations, and activities. We hope you can make it. Need Aerial Lift Training or Recertification? Safety Specialists in Risk Management and Security Services will be providing Aerial Lift training and recertification at the April 6 Health, Wellness & Benefits Fair in the atrium of the Kelly Leadership Center (KLC). Class times are: 10 a.m., 11:30 a.m., 1:30 p.m., and 3 p.m. No reservation is needed. Aerial Lift Training at Last Years Health, Wellness & Benefits Fair Just wear proper attire, such as: non-skid footwear, pants, and no loose-fitting jewelry. Recertification is required every three years. The New Safety Data Sheets - SDS During this Spring and Summer, Prince William County Schools Office of Risk Management & Security Services will be distributing the NEW Safety Data Sheet posters. These posters will replace the Material Safety Data Sheet (MSDS) posters currently at your school or facility. Should you have any questions or concerns, contact one of the Safety Specialists in the Office of Risk Management & Security Services: Jim Honeycutt, Safety Specialist II or Rosie Clark, Safety Specialist I

10 I S S U E 7 P A G E 10 Seasonal Safety Topic Blood Borne Pathogens What are blood borne pathogens? Blood borne pathogens are infectious microorganisms in human blood that can cause disease in humans. These pathogens include, but are not limited to, hepatitis B (HBV), hepatitis C (HCV) and the human immunodeficiency virus (HIV). Cuts from needle sticks, contaminated PROTECT & PREVENT sharp objects such as broken glass and scalpels can potentially cause exposure. Contact with mucous membranes (from the eye, nose, or mouth) or broken skin with contaminated blood can also be a source of contamination. Toilet seats, water fountains, and items of personal contact can be potential carriers of pathogenic bacteria. As a reminder, any bodily fluids can contain blood borne pathogens such as urine, fecal matter, and vomit. Always address bodily fluids as a blood borne pathogen clean up. How do you protect yourself? Using appropriate personal protective equipment can greatly reduce the risk of exposure. First and foremost, protect yourself from contact by using rubber gloves. The use of safety glasses and face masks when cleaning contaminated areas such as rest rooms can prevent contracting an infection. What do you do if you are potentially exposed? If you are stuck by a needle or get blood or other potentially infectious materials in your eyes, nose, mouth, or on broken skin, immediately flood the exposed area with water and clean any wound with soap and water or a skin disinfectant if available. Report this immediately to your supervisor and seek immediate medical attention. Information provided by Occupational Safety and Health Administration (OSHA). For additional information, visit their website at: It is with great sadness to have learned of the passing of two of the finest Prince William County Schools custodial employees. Edward Dunn, Custodial Manager at Marshall Elementary Sandra Reid, Recently Retired Custodial Manager from Springwooods Elementary Their contributions and dedication to the students and staff of Prince William County Schools will never be forgotten. Please keep Edward Dunn s family and Sandra Reid s family in your thoughts and prayers.

11 I S S U E 3 S P R I N G P A G E 1 1 Regulation Corner For Classified Personnel 500 Series Classified personnel are encouraged to review the following PWCS Regulations. All regulations can be found on the web at pwcs.edu. Links are provided for the following regulations: Regulation Code of Conduct Regulation Sexual Harassment Involving Employees Regulation Procedures for Adjusting Grievances For Administrative and Classified Employees Regulation Overtime and Compensatory Time Provisions Regulation Probationary Period Regulation Children of Staff in School Division Buildings Regulation Complaints Against Employees Other Than Discrimination or Grievances Regulation Workweek Staff Contacts Kelly Rice, Administrative Coordinator Christine Honeycutt, Secretary, Jennifer Morrow, Custodian Substitute Specialist, Quality Assurance Team Custodial Field Crew Custodial Equipment Repair Maria Ibarra, Mitchell Archer, Crew Chief Charles Kendall, Crew Chief Susan Pieper, José Salmeron, Ronnie Presley David Cogar We are on the web

12 School Board Mr. Milton C. Johns Chairman At-Large Mr. Gil Trenum Vice Chairman Brentsville District Mrs. Lisa E. Bell Neabsco District Mrs. Betty D. Covington Potomac District Mrs. Lillie G. Jessie Occoquan District Ms. Loree Y. Williams Woodbridge District Mrs. Alyson A. Satterwhite Gainesville District Dr. Michael I. Otaigbe Coles District Superintendent of Schools Dr. Steven L. Walts Superintendent s Staff Ms. Rae E. Darlington Deputy Superintendent Mr. William G. Bixby Associate Superintendent for Middle Schools Mr. David S. Cline Associate Superintendent for Finance and Support Services Mr. R. Todd Erickson Associate Superintendent for Central Elementary Schools Mrs. Rita Everett Goss Associate Superintendent for Eastern Elementary Schools Mrs. Jarcelynn M. Hart Associate Superintendent for Western Elementary Schools Mr. Timothy L. Healey Associate Superintendent for Student Learning and Accountability Mr. Keith A. Imon Associate Superintendent for Communications and Technology Services Mr. Keith J. Johnson Associate Superintendent for Human Resources Mr. Michael A. Mulgrew Associate Superintendent for High Schools Prince William County Public Schools (PWCS) does not discriminate in employment or in its educational programs and activities against qualified individuals on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, veteran status, or disability. PWCS provides equal access to the Boy Scouts and other designated youth groups. The following individual(s) will handle inquiries regarding nondiscrimination policies, including Section 504 and Title IX: Associate Superintendent for Human Resources Prince William County Public Schools P.O. Box 389 Manassas, VA 20108