Pre-architectural Program

Transcription

1 SARASOTA COUNTY, FLORIDA FINAL REPORT Pre-architectural Program Detention Center and Community Corrections Center Developed by: Dennis R. Liebert LIEBERT & ASSOCIATES th. Street Boulder, CO (303) (phone) (303) (fax) aol.com In Association with The Lichtman Associates December, 2009

2 TABLE OF CONTENTS I. DETENTION CENTER PRE-ARCHITECTURAL PROGRAM Acknowledgments...iii Executive Summary...iv Introduction...1 A. FUTURE USE OF THE CURRENT AND NEW JAIL BEDS...2 B. FUNCTIONAL PROGRAM...7 Function Areas: Introduction...9 Central Intake/Release/Transport...11 Pre-classification/First Appearance Housing/Release Staging/Courtroom...29 Inmate General Population Housing...42 Inmate Programs...57 Medical Clinic...66 Detention Division Administration& Staff Support...75 Public Lobby...83 Central Control...89 Maintenance/Storage...94 Food Service...99 Laundry C. GENERAL DESIGN REQUIREMENTS D. SECURITY NARRATIVE E. FACILITY ORGANIZATION AND ADJACENCIES Facility Adjacency Diagram F. SQUARE FOOTAGE SUMMARY Square Footage Summary Form G. DETENTION CENTER DESIGN CONCEPTS H. FUTURE EXPANSION ISSUES I. PRELIMINARY CONSTRUCTION AND PROJECT COST ESTIMATE J. PROJECT DESIGN AND CONSTRUCTION SCHEDULE K. PRELIMINARY STAFFING ANALYSIS Pre-architectural Program i

3 L. PRELIMINARY OPERATING COST ESTIMATE M. PHASING OPTIONS N. SITE CRITERIA Conceptual Site Plan II. COMMUNITY CORRECTIONS PRE-ARCHITECTURAL PROGRAM I. INTRODUCTION II. PROGRAM ELEMENTS III. SPACE ELEMENTS Adjacency Diagrams Space Needs Charts IV. STAFFING PLAN AND OPERATIONAL COST PROJECTION V. COMMUNITY CORRECTIONS CENTER DESIGN CONCEPTS VI. PRELIMINARY CONSTRUCTION AND PROJECT COST ESTIMATE VII. PHASING OPTION FOR A COMMUNITY CORRECTIONS CENTER APPENDIX Lichtman Associates letter about costs of separating facilities on to two sites Community Corrections Center Fact Sheet Pre-architectural Program ii

4 ACKNOWLEDGEMENTS County Commissioners: Mr. Joe Barbetta Mr. Paul Mercier Ms. Nora Patterson Ms. Shannon Staub Mr. Jon Thaxton County Administration: Mr. Jim Ley, County Administrator Mr. Dave Bullock, Deputy County Administrator Ms. Susan Scott, Deputy County Administrator Sheriff Bill Balkwell Criminal Justice Commission: Judge Haworth, Chair Mr. Wayne Applebee, Criminal Justice Policy Coordinator Sheriff s Office Planning Committee: Major Darrell Stinger Capt Richard Montemagno Capt George Scott Lt.David Parisi Lt.William Tracy Lt.James Forrest Lt.Dario Valente Sgt.Jamesa Tose Sgt Jeff Vajdik Sgt Arlene Tracy Sgt Linda Hanrahan Input from 40 of the line staff reference their thoughts /ideas for new facility Facility Services Department: Ms. Donna Parker Mr. Gus Klein Health and Human Services: Mr. Bill Little Mr. Chip Taylor Pre-architectural Program iii

5 EXECUTIVE SUMMARY Detention Center Pre-architectural Program The total projected inmate capacity of the jail system for the next 25 years is 1,750 beds. The pre-architectural program addresses a new detention center with 572 secure beds at a new campus as well as a 256 bed Community Corrections Center (CCC). This campus will be designed to expand with secure beds and CCC beds. The current jail holds a capacity of 1,026 inmates. However, the actual original design capacity was approximately 926. The West Wing, with a current capacity of 207 was opened in The East Wing, with a current capacity of 531 was opened in 1986 and the North Wing with a current capacity of 288 was opened in The West Wing is a linear design, not staff efficient and unsafe due to staff s inability to observe or supervise inmates in the housing areas. In order to continue to utilize the West Wing, it was determined that it needs to be depopulated back down to its design capacity, a loss of 99 beds and it needs to be remodeled to provide better sightlines, for staff, into the housing units. The detention center functional and architectural program is based on the operational philosophy of the Sarasota County Sheriff s Office, the data analysis, and the population forecasts, done previously. It is meant to serve as a road map for the design of the facility. Number of New Detention Center Beds (at build-out): 124 pre-classification beds 448 general population beds (medium/minimum classifications) 572 new detention center beds Types of New Detention Beds: 504 direct supervision dormitory beds 32 multiple occupancy beds 36 single cells Total Beds in the Corrections System (at build-out): 572 new secure beds 926 existing beds (at design capacity in the current jail) 256 new community corrections beds 1,754 total corrections beds Pre-architectural Program iv

6 Future Expansion: Additional housing clusters can be added to the Detention Center without interrupting operations. Core areas are sized for approximately 1,000 inmates and can be expanded. The New Detention Center Will Include The Following Functional Areas: Central Intake/Release/Transport Pre-classification/First Appearance Housing/Release Staging/Courtroom Inmate General Population Housing Inmate Programs Medical Clinic Detention Division Administration& Staff Support Public Lobby Central Control Maintenance/Storage Food Service Laundry Detention Center Square Footage Summary: Net Square Footage: 121,298. Gross Square Footage: 203,188 This represents 355 square feet per inmate for the initial build-out inmate capacity of 572. Construction and Project Cost Estimate (at build-out of 572 beds): Construction Cost: $61,401,300 (Cost per square foot: $302.00) Project Cost: $84,403,126 Design Concept: Pre-architectural Program v

7 Phase-in Plan: Two phase in plans, each with three construction phases, both meeting the inmate population projections, have been developed. Option #1 includes central intake in the first phase of construction while Option #2 doesn t include central intake and related spaces until the third phase of construction. Construction cost estimates: Option #1 Phase 1, which includes 316 Detention Beds and all support areas including central intake is estimated at $44 Million. Option #1, Phases 2 & 3, each adding 128 beds, is estimated at $8.7 Million for each phase. Option # 2 Phase 1, which includes 320 beds and all support areas, except central intake and related spaces, is estimated at $37.5 Million. Option # 2 Phase 2, which includes 128 beds is estimated at $8.7 Million, Option #2 Phase 3, which includes 124 beds and central intake is estimated at $15.1 Million. Project costs must be added to the construction costs. Operational cost will vary by phase and are greatly impacted by the timing of the closing of the existing booking area in the downtown jail and the closing of the South County Jail. At the time of this report the County has not chosen a phase-in plan. Preliminary Staffing Projections: At Full Capacity (572 beds): Preliminary detention center staffing estimate for the expansion: 168 staff including administration, Corrections Deputies and civilian positions. 60 existing positions from the main jail booking area and the South County Jail can be applied once both facilities are closed. Net number of new staff is 108. Pre-architectural Program vi

8 Summary Job Classification New Existing Needed Captains Lieutenants Sergeants Deputies Civilians Total Staffing On Opening Day (approximately 2012): David Bennett s inmate population projections, for 2013, predict that the corrections system will need a total of approximately 1,401 beds. According to Mr. Bennett, 1,241 of those beds will need to be secure jail beds and 160 will be in community corrections. Therefore 315 new detention beds are needed. Based on those numbers, using Option #1 Phase 1, which includes 316 secure detention beds and does include building a new central intake area; opening day staffing would include 85 new positions. This is a total of 23 less new staff than at total build-out. Operational Cost Projections: At Full Capacity (572 beds): Staffing costs per year (2008 Dollars): $8,383, (168 positions) minus $2,838,799 for 60 existing positions. Total new personnel costs: $5,544,902. Overall operational budget increase: $7,640,827 (2008 dollars) On Opening Day (2012): Option # 1- Phase 1 ( 316 secure beds): Staffing costs per year (2008 Dollars): $7,169,094 (145 positions) minus $2,838,799 for 60 existing positions. Total new personnel costs: $4,330,295. Overall operational budget increase: $5,595,429 (2008 dollars) Pre-architectural Program vii

9 Community Corrections Center (CCC) Pre-architectural Program The CCC will be part of the continuum of sanctions available to judges, it will serve as a means to move inmates out of the jail and into the community before release and an avenue to address program and treatment needs of offenders. Criminal Justice Commission members and County staff toured several community corrections centers. A plan for a 256 bed facility, expandable to 320 beds, was developed based on the facility County representatives visited in Washington County, OR. Housing Area The housing area will provide all of the living area spaces necessary for 256 residents. The residential areas will be divided into: Eight - 32 bed suites. Each suite will consist of a dayroom and 4 sleeping rooms, each sleeping room housing 8 inmates for a total of 32 inmates per suite. Each suite will also have a resident bathroom, a laundry room and a small storage room. Program Spaces: Program spaces are planned for residential and non-residential clients. Following is a partial list of program spaces: Counseling rooms o 10 individual counseling rooms/offices in a suite o 2 larger counseling rooms for groups up to 10 Classrooms o 4 rooms, each for up to 20 Computer lab o 10 workstations Job search room o 6 workstations Chapel o large room with seating for 50 residents Exercise room o universal machine and treadmills Offices o outside agency work room with 8 workstations o staff office with 6 workstations o medical office Other spaces in programs area o staff bathroom o resident bathroom o janitor s closet with shelving and mop sink o storage room with shelving Outdoor recreation area o Walking track with exercise stations Pre-architectural Program viii

10 Other spaces in CCC include: the Public Entry/Lobby, Administration Area and Support Areas. Community Corrections Center Square Footage Summary: Net Square Footage: 39,900 Gross Square Footage: 59,898 Construction and Project Cost Estimate (at build-out of 256 beds): Construction Cost: $12,900,555 (Cost per square foot: $215.00) Project Cost: $18,381,312 Design Concept: Phase-in Plan: Based on the population projections, 160 Community Corrections beds will be needed by Phase 1 construction would include 160 Community Corrections beds at an estimated construction cost of $10.6 Million. Phase 2 would include an additional 96 beds to meet the projected need for 256 beds by It is estimated that phase 2 construction cost would be $2.3 million. Operational cost for phase 1 is estimated at $2.2 million. At total build-out operational costs are estimated to be $3 million. At the time of this report the County has not chosen a phase-in plan. Pre-architectural Program ix

11 Preliminary Staffing Projections: At Full Capacity (256 beds): Preliminary CCC staffing estimate for the expansion: 49 staff including administration, Correctional Specialists, Residential Counselors, clerical and mentor positions. Operational Cost Projections: Staffing costs per year (2008 Dollars): $2,554,473 (49 positions) Overall operational budget for a new Community Corrections Center: $3,005,262 (2008 dollars) Future Expansion: Community Corrections is planned to expand to 320 beds. Pre-architectural Program x

12 INTRODUCTION Sarasota County, in July 2007, retained Dennis Liebert of Liebert & Associates (L&A). to assist the county in the development of a Pre-architectural Program for a new Detention Center and a Community Corrections Center. This phase of the planning process began after the acceptance of the Criminal Justice System Needs Assessment Study and inmate population projections completed by Mr. David Bennett. Mr. Bennett developed a forecast of the county s detention needs through the year 2030 based on the acceptance of many of the recommended changes in the criminal justice system outlined in his report. His findings are published in Volume I of the Criminal Justice System Master Plan, entitled Needs Assessment Study. The Criminal Justice Commission recommended that the County accept a population forecast of 1,750 corrections beds for the year Of the 1,750 beds, approximately 250 are to be in a community corrections center. The Detention Center Program describes how the Detention Center will function, what types of beds will be designed and methods of supervision and staffing requirements. The program also outlines square foot space requirements and space adjacencies as well as projected operating, construction and project costs. Concept diagrams and a conceptual site master plan were developed. A phase-in plan for beds is also presented. A separate Pre-architectural Program was developed for a Community Corrections Center. That program is included at the end of the Detention Center Program, in this volume of the Criminal Justice Master Plan. Pre-architectural Program 1

13 Future Use of the Current and New Jail Beds Before new jail beds could be designed, the Sarasota Detention Center User Group Planning Team needed to gain a clear understanding of the inmate population projections that were developed based on a Needs Assessment Study conducted by consultant David Bennett. Mr. Bennett projected and the Criminal Justice Commission (CJC) recommended that 1,750 correctional system beds would be needed in Sarasota County in the next 20 years. The CJC further recommended that of the 1,750 beds; approximately 1,500 would be secure jail beds and approximately 250 beds would be for sentenced inmates in a Community Corrections Center (CCC). Those projected numbers then needed to be applied to the current and projected inmate population classifications. A risk and need assessment tool was administered to validate the current classification system. Based on projected numbers of inmates in each classification, the team needed to determine how the current jail beds would be used and therefore what type of new jail beds were needed to meet the future needs. The current jail holds a capacity of 1,026 inmates. However, the actual original design capacity was approximately 926. The West Wing, with a capacity of 207 was opened in The East Wing, with a capacity of 531 was opened in 1986 and the North Wing with a capacity of 288 was opened in The West Wing is a linear design, not staff efficient and unsafe due to staff s inability to observe or supervise inmates in the housing areas. In order to continue to utilize the West Wing, it was determined that it needs to be depopulated back down to its design capacity, a loss of 99 beds and it needs to be remodeled to provide better sightlines, for staff, into the housing units. It was determined that the East and North Wings can continue operation, with housing the right classification of inmates, without major remodeling. Therefore, to provide the approximately 1,750 beds, based on 926 beds in the downtown jail, 572 new secure jail beds are needed along with 250 CCC beds Average Daily Population (ADP) = 1055, First 8 Months of 2009 the ADP = 953 (Current Jail Capacity 1026) Breakdown of the 2009 numbers: 55% Pretrial = 524 beds 23% Sentenced = 219 beds 22% Holds = 210 beds 58% of holds are probation holds with court appearances 3% of holds are parole violations 23% of holds are for prison 10% of holds are for other jurisdictions 7% of holds are for the U.S. Marshal Pre-architectural Program 2

14 Projecting the current classification projections to 1,750 beds: 55% Pretrial = 963 beds 23% Sentenced = % Holds = 385 beds The overall goal of the user group was to not duplicate, on a new site, the types of beds that already exist downtown. Also, to the extent possible, the team wanted to use the existing jail for pretrial inmates, since the courts are located across the street and for higher security inmates. The inmate population projection data showed that the pretrial population will exceed the number of beds available in the downtown jail in the near future. Therefore, the new site would need a combination of pretrial and sentenced inmate beds. It was determined that, in the future, it would be most cost efficient if all bookings into the jail would occur in one location at the new site. Therefore, a new central booking area will be design to handle all future growth in the county. The newly remodeled booking area in the downtown jail can be used as a transfer hub and for court holding. It is also possible to use the downtown jail booking area to book juveniles. Since the central intake area will be at the new site, all pre-classification/first appearance housing will be at the new site. Once an inmate has gone to first appearance and is remaining in custody, the classification staff will determine, based on classification, if the inmate should be moved to the downtown jail or remain at the new detention center. The User Group did not feel that it would be efficient to operate two full medical infirmaries. Therefore, after meeting with medical staff, it was determined that through better usage of the current infirmary beds and by creating beds for suicidal inmates and mental health inmates in another area of the downtown jail, the current number of infirmary beds would be enough to serve the entire jail population through the first phase of expansion. During the design of a clinic, at the new site, space needs to be planned for a future infirmary as the number of beds on the new site grows. By keeping most pretrial inmates and those inmates with medical and mental health issues at the downtown jail, it was felt that the new facility could house lower custody pretrial and sentenced inmates. Most sentenced inmates will work their way into a Community Corrections Center that is also planned on the new site. Because of the planned custody level at the new site, it was determined that for the most part, (86% of the inmates), could be housed in direct supervision open dormitories. These would be the most cost efficient jail beds to build. Future phases may require harder beds (single cells). Pre-architectural Program 3

15 Projected Bed Usage: Sarasota Downtown Jail: 926 beds to handle the projected pretrial population except pre-first appearance inmates (124). West Wing goes from double-bunking to single cells (loss of 99 beds). Sub-total Pretrial and Hold Beds needed in the future: 1,348 beds 926 in Downtown Jail (Pretrial/Holds) 124 Pre-first appearance beds in the New Detention Center 298 beds for pretrial/holds in the New Detention Center Subtotal Sentenced Beds needed in the future: 402 beds 146 secure sentenced beds 256 Community Corrections beds for sentenced inmates Total Beds: 1, existing beds 422 new pretrial/hold beds 146 new sentenced secure beds 256 community corrections beds New Versus Existing Beds 568 new secure beds 256 new community corrections beds 926 existing beds 1,750 total beds Programming 568 new beds based on classifications: (572 beds are actually programmed, based on housing unit sizes and staffing efficiencies) 128 secure sentenced beds: 2-64 bed dormitories (128 beds) 444 beds secure beds for pretrial and holds: 124 pre-first appearance beds 2 48 bed dormitories for pre-first appearance male (96 beds) 2 12 bed dormitories for pre-classification females (24 beds) 4 single cells (4 beds) 320 pretrial/hold beds: 4 64 bed dormitories (256 beds) and 1 32 bed MOC (8 beds per cell x 4 cells per unit) and 1 32 single cell unit Pre-architectural Program 4

16 The following is the usage plan for the existing jail: West Wing - Second Floor: Currently used for male and female pre-classification (43 cells, 85 beds) Future Usage: 201& 202 total 14 single cells: female suicide and mental health 203 & 204 total 14 single cells: male suicide (remodel 2 units into one for better staffing efficiency) 205 & 206 total 15 single cells: male mental health (remodel into dorms for better observation) Remodel the middle section of the second floor, in the center of all of the housing units, into medical and mental health support spaces including a large open nurse s station and an officer s station. Rational: o All mental health and suicide inmates, male and female, can be housed on one floor with better staffing efficiency. o Second floor west wing is adjacent to the current medical area in the north wing. o The second floor west wing provides the right number of beds for the projected number of inmates in these classifications. o Easy remodeling to open views from the corridors by adding glass into dayroom walls and some cells fronts. o Eliminates double bunking in cells that are too small (loss 42 beds). o Eliminates need for a new infirmary, which currently houses mental health and suicidal inmates. o Keeps the west wing operational. West Wing - Third Floor: Currently houses female inmates of all classifications (62 cells, 119 beds) Future usage: Male disciplinary segregation and administrative segregation inmates (62 beds). Rational: o All disciplinary segregation and administrative segregation inmates can be housed on one floor with better staffing efficiency. o The third floor west wing provides the right number of beds for the projected number of inmates in these classifications. o Easy remodeling to open views from the corridors by adding glass into dayroom walls and some cells fronts. o Eliminates double bunking in cells that are too small (loss 57 beds). o Eliminates need to build maximum security cells in the new jail. o Keeps the west wing operational. Pre-architectural Program 5

17 East Wing - First Floor: Currently floors 1 3 house medium and maximum security inmates. Future Usage: First floor (144 beds, double bunked) will be used for medium and maximum security female inmates. General population females will be housed in one unit of the north wing. Mental health and suicidal female inmates will be housed on the second floor of the west wing. Rational: o Most female inmates can be housed on one floor with better staffing efficiency. o No renovation needed. East Wing - Second and Third Floor Currently floors 1 3 house medium and maximum security inmates. Future Usage: Second and Third Floor: (288 beds) will be used for medium and maximum security pretrial male inmates that are not capable to be housed in direct supervision in the north wing. Rational: o Good use of current bed space. o No renovation needed. East Wing - Fourth Floor: Currently houses juveniles, sex offenders, mental health, suicidal inmates and keep separates. Future Usage: Fourth Floor: (81 beds) will be used for juveniles, sex offenders and keep separates. Rational: o Good use of current bed space. o No renovation needed. North Wing: Currently houses 288 inmates plus medical on the third floor. Future usage: medical remains, fourth, fifth and sixth floor will house 240 male, pretrial inmates and 48 female pretrial inmates. Rational: o Good use of current bed space. o No renovation needed. Pre-architectural Program 6

18 DETENTION CENTER: FUNCTIONAL AND ARCHITECTURAL PROGRAM The total projected inmate capacity of the jail system for the next 25 years is 1,750 beds. The pre-architectural program addresses a new detention center with 572 secure beds at a new campus as well as a 256 bed Community Corrections Center (CCC). This campus will be designed to expand with secure beds and CCC beds. The current jail holds a capacity of 1,026 inmates. However, the actual original design capacity was approximately 926. The West Wing, with a current capacity of 207 was opened in The East Wing, with a current capacity of 531 was opened in 1986 and the North Wing with a current capacity of 288 was opened in The West Wing is a linear design, not staff efficient and unsafe due to staff s inability to observe or supervise inmates in the housing areas. In order to continue to utilize the West Wing, it was determined that it needs to be depopulated back down to its design capacity, a loss of 99 beds and it needs to be remodeled to provide better sightlines, for staff, into the housing units. The detention center functional and architectural program is based on the operational philosophy of the Sarasota County Sheriff s Office, the data analysis, and the population forecasts, done previously. It is meant to serve as a road map for the design of the facility. The heart of this report is the "Functional Program Areas." This section divides the detention center into a total of 11 functional areas. Each functional area is divided into sub-sections defining the users, the operational scenario, the design criteria, the appropriate space and adjacency, and the square footage necessary for the area. The functional program is followed by an overall facility adjacency diagram and a square footage summary for the entire facility. The key factor in the operational cost is the number of staff necessary to operate the facility. In the next section, a preliminary staffing analysis is presented. The design of the facility will be critical to maintaining the staffing projected. A projected operational budget is presented based on the staffing analysis. Any well-designed facility will be able to expand without disrupting the operation of the jail. In order to expand the bed capacity of a detention center, the core support areas must be designed in such a way that they can be easily expanded. This program reflects that philosophy. The next section discusses Sarasota County's plan for future detention center bed expansion. Security is critical to the mission of the detention center. The security narrative section outlines the key types of security hardware and their uses in the facility. The types of security hardware selected are a result of the overall operational philosophy of the detention center. Pre-architectural Program 7

19 Design concepts have been developed based on the program. This was done in order for the users to visualize a potential design, assist with estimating the construction costs of the project and to develop a potential site plan. The design concepts and exterior elevations can be used by the County to educate and inform the public on what a detention center could look like. A preliminary project design and construction schedule has been developed along with construction and project cost estimates. Lastly, a phase-in plan for beds has been developed based on the population projections, by year, developed by David Bennett. The pre-architectural program for a 256 bed Community Corrections Center follows the detention center program. The program outlines the operational philosophy as well as the spaces that are needed in the facility and the proper space adjacencies for efficient operations. A preliminary staffing plan is included as well as design concepts, construction and project cost estimates and a phase-in plan. Pre-architectural Program 8

20 DETENTION CENTER FUNCTIONAL PROGRAM AREAS INTRODUCTION The functional program is divided into the following major operational functions: Central Intake/Release/Transport Pre-classification/First Appearance Housing/Release Staging/Courtroom Inmate General Population Housing Inmate Programs Medical Clinic Detention Division Administration& Staff Support Public Lobby Central Control Maintenance/Storage Food Service Laundry Each functional program: References the applicable Florida Model Jail Standards; addresses the Programmatic Scope, or purpose; lists the Users; develops the Operational Scenarios for each function which outline the activities that will occur in that area; lists the Design Criteria that specifically describes the individual spaces; develops the Functional Relationships and Adjacencies of each area internally and its relationship to other areas of the facility; these are then presented diagrammatically; delineates the Space Needs, or square footage requirements, for each space within the functional area. EXPLANATION OF THE SPACE NEEDS FORM Space Needs Form. Each area of the detention center is grouped by function. Each space is assigned a number and a name. If more than one of the same areas exists, it is noted in the next column. If a space standard applies for a given area it is noted in the next column. The next three columns address the net square footage of the space, the grossing factor, and the gross square footage for that space. The last column is for any remarks about the area. Net/Gross Factoring. The Space Needs Form, as part of the pre-architectural program, is developed to guide the architect in designing the facility. The Space Needs Form is Pre-architectural Program 9

21 based upon net assignable square footage for the various functional areas. The net square footage is converted to gross square footage for cost estimating and design purposes. The gross factors used are a measure of the building's efficiency. Certain areas, by design, are more efficient than others. The grossing factor takes into account the need for circulation within each functional area, wall thicknesses, stairs, shafts, etc. Circulation, such as corridors, between functional areas, and mechanical spaces are accounted for by adding a circulation mechanical factor onto the total gross square footage of the building. These are calculated on the Square Footage Summary Sheet. The grossing factors used in this project are based on similar past projects. Pre-architectural Program 10

22 FUNCTION: CENTRAL INTAKE/RELEASE/TRANSPORT Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: The intake/release/transport area will be used for the admission of new arrestees. All processing will occur in this area, including medical screening, photographing, fingerprinting, phone calls for bonding, intoxilizer test, property inventory, dress in/out, and interviews. Release of all inmates will occur from an area adjacent to central intake. Inmates being transported to or from the facility for court or doctor appointments will be moved through a transport area adjacent to central intake. Inmates booked into the facility will be temporarily held in this area in an open waiting area or holding cells. Inmates who are unable to be released will be moved to pre-classification/first appearance/classification housing pod after processing. All property of inmates housed in the facility will be kept in a property storage area adjacent to the intake/release/transport area. This area is programmed to be the main and possibly, in the future, the only booking area for the Sarasota County Jail System. USERS: new admissions inmates being released inmates being transported transportation officers booking officers medical staff pretrial services staff attorneys bondsman arresting officers Pre-architectural Program 11

23 OPERATIONAL SCENARIO: A variety of functions will occur in this area. NEW ADMISSIONS PRE-BOOKING Law Enforcement (LE) drive up to intercom on a pole outside of the vehicle sallyport (VS). LE notifies central control (CC) of the number and condition of the inmate. They may request assistance if it is a violent inmate. CC opens vehicle sallyport door, informs the arresting officer (AO) where to park and notifies the booking counter that a vehicle has arrived and any other information. The AO places their gun in one of 12 gun lockers provided on the wall in the VS. The AO gets the inmate out of car and let s CC know, via intercom, that they are ready to bring their inmate into pre-booking. If an agency needs to interview the arrestee, they can do so at one of the six officer work stations provided in the pre-booking area or in the interview room adjacent to pre-booking. If an intoxilizer is needed, 2 separate rooms, each adjacent and accessible from the pre-booking area, will be provided. One intoxilizer machine will be located in each room. After completion, the arresting officer will re-enter the pre-booking area with their arrestee. The AO will complete the booking form, if it was not completed in their vehicle, and will electronically transmit it to the booking technicians, from one of six computer workstations in pre-booking. Workstations will have a computer, phone, fax, forms, etc. The inmate can be seated on the bench in pre-booking, under the AO supervision, or placed in one of two holding cells in pre-booking. A staff bathroom will be provided in the pre-booking area. The AO will go to the medical screening window. A nurse will administer a medical screening form. The nurse on duty will determine if the inmate can be accepted into the facility. If it is determined that the arrestee is not appropriate for jail admission, the AO will be directed to transport the arrestee to the hospital to obtain medical clearance. When the paperwork is completed, the AO will come to one of the two Booking Technician (BT) windows. The BT will review the PCA on the computer and Pre-architectural Program 12

24 ensure that it is filled out properly. The information will be entered into the Wings system and an OBTS number will be generated. An electronic print search will be conducted by the BT. The AO will conduct a search of the arrestee. The AO will place the arrestee s bulk property into a plastic bin and the arrestee s valuable property into a plastic bag. The arrestee s money will be counted and placed in the same plastic bag. The bin and the plastic bag will be given to the Corrections Deputy (CD) when the arrestee is accepted into the detention center. Weapons and lighters or other items not accepted by the detention center will be disposed of by the AO. The CD will come into the pre-booking room and conduct another pat down search of the arrestee, accept the arrestee, take the bin and valuable property bag and return the handcuffs to the AO. If any additional items are found, they will be placed in the bin or plastic bag. The inmate will sign a form that he witnessed the property being placed in the bag. The contents will then be sealed, by the CD, with a seal a meal machine in front of the inmate. The AO will be allowed to leave the detention center. BOOKING: Upon entering the booking area, a photograph of the inmate will be taken and a wristband will be placed on the inmate. The inmate will then be instructed to take a seat in the inmate waiting area or, based on their behavior, placed in a holding cell. The inmate s property, in the plastic bin and valuable property in the sealed bag, will be given to the Property Technician at the property window by the CD. The inmate will be called up to the property window. The property bag will be opened, all property will be inventoried and the money will be counted in front of the inmate. The property will be photographed. The money will be placed in a money machine or safe. The inmate will sign a form (electronically) acknowledging that they witnessed the property being inventoried. The inmate will be given a receipt. The inmate will then be directed to the fingerprint area. There will be two fingerprint machines. Medical staff will call the inmate over for a more in-depth medical screening at one of two open interview stations. Pre-architectural Program 13

25 The pretrial program staff will conduct an interview with the inmate, at one of four interview stations, to determine if they are a candidate for release. The classification staff will conduct an interview with the inmate, at one interview station, to determine that the inmate can be housed in pre-classification housing or needs to be separated from the rest of the inmates. If the inmate is not going to be released within a short amount of time, the inmate will be taken to the male or female search/dress-in area. There they will be searched, showered and issued a uniform, bed roll and hygiene supplies. Their clothes will be passed through to the property room and placed in a property bag. Inmates will be seated on a bench outside of the search/dress-in room and wait to be escorted to pre-classification/first appearance holding housing units to await a first appearance hearing. RELEASE If the inmate is going to be released at the completion of the booking process, they will be taken to a release waiting area. The inmate paperwork will be reviewed and approved prior to release. The inmate will receive their property and sign for it. A print and/or iris scan will be conducted and they will be released out to the public lobby. Bondsman or family that wish to post bond will enter the public lobby and talk with the booking officer via a telephone or speaker port. Paper work will be passed and the inmate will be released as soon as possible. If the family or an attorney needs to talk with the inmate, a non-contact visitation booth will be provided. Inmates being released from a housing area in the facility or from the release staging area, after first appearance, will be brought to the release waiting area. The inmate paperwork will be reviewed and approved prior to release. They will be taken into the dress-out room and issued their clothes from the adjacent property storage window. The sealed plastic bag with the inmate s valuables will be opened in front of the inmate. The inmate will be given their valuable property. A print and/or iris scan will be conducted and they will be released out to the public lobby. TRANSPORTS Any inmate being transported from the detention center to court, medical appointment transports, transfers to other agencies or internal transports between facilities will be brought to the transport area adjacent to the booking area. They will be placed in one of numerous cells and taken out by a transport officer in a Pre-architectural Program 14

26 vehicle from the transport vehicle sallyport. The reverse process will occur upon the inmate s return. Pre-architectural Program 15

27 DESIGN CRITERIA: The intake/release area will be open 24 hours a day, 7 days a week. The area will be staffed by Corrections Deputies, Booking Technicians, Property Technicians, medical staff and pretrial services personnel at all times. The environment should be normalized with the use of pleasant colors and furnishings that are not institutional, yet can stand abuse. The area will be handicap accessible. The following items should be included in each of the areas listed below: VEHICLE SALLYPORT Drive-through, bi-folding doors ten parking spaces camera surveillance, inside and outside intercom on a pole at the entrance 12 gun lockers a metal cabinet for cleaning supplies a hose bib and high pressure washer a floor drain a wet vac system an eyewash station an armory PRE-BOOKING AREA secure door between pre-booking and the vehicle sallyport two holding cells, with a stainless steel toilet and sink and metal bench a search mat on the wall 6 officer work stations with a work counter, computers, inmate on opposite side, 30 " wide counter on officer side, 12" counter on inmate side, storage for forms, windows and pass-thrus to booking for medical screening and Booking Techs (2), seal-a-meal machine on a counter, printers, data and phone ports metal bench seating for 10 inmates Pre-architectural Program 16

28 a storage space for the plastic property bins 2 booking technician windows to pre-booking and one medical screening window to pre-booking a staff bathroom an interview room with a desk and two chairs two bank style pass-thrus and one bulk property pass-thru good sight lines are needed from booking into pre-booking INTOXILIZER ROOMS (2) each with an entrance from the pre-booking area each will have a work station with intoxilyzer machine on a counter each room with have video taping capability each room will be soundproof storage for forms under the counters phone on a counter BOOKING AREA A photo workstation adjacent to the pre-booking area (station # 1) with two cameras mounted on a counter, directional lighting in the ceiling, and a blank wall for the inmate to stand against Booking technician works stations, two entrances, raised work counter (2 stations at the window to pre-booking plus 3 work stations), 1 handicap accessible station, window, speaker port and 2 pass-thrus to pre-booking, work counter and file storage behind counter, storage under counters An office for the court clerks adjacent to booking, workstations for 3 to 4 persons, computers A staff bathroom, handicap accessible Two fingerprint stations, expandable to three, with machines and a counter Medical screening consisting of 1 medical screening window to pre-booking, speaker port and a pass-thru to pre-booking, plus 2 interview stations in booking area, not adjacent to pre-booking window. Each station will have a desk with a chair on each side. Each station will be separated by a privacy partition. Pre-architectural Program 17

29 A medical office located adjacent to the medical screening stations with office furniture Four pretrial interview stations in booking area; each station will be divided by a counter with the inmate on one side and the staff person on the other. Each station will be separated by a privacy partition A pretrial office with five workstations and a supervisor s office and file storage space, located adjacent to the interview stations, copy area shared with classification One classification interview station in the booking area, adjacent to the pretrial interview stations. The station will be divided by a counter with the inmate on one side and the staff person on the other. The station will be separated by a privacy partition A classification office with eight workstations and file storage space, located adjacent to the interview stations. An interview room with a table and two chairs, glass front Non-contact visitation booth for bonding purposes with a phone and fixed metal stool on both sides of the booth. Security glass and a phone for communication. The booth will be adjacent to the intake/release area and the public lobby. Inmate waiting area with fixed seating for 50 inmates, two televisions, 2 water fountains, six collect only telephones on the wall, and two adjacent bathrooms that are handicap accessible Dress-in/search/shower room with 3 showers in each, no partitions, shelving for uniforms, bed rolls and hygiene supplies, adjacent to property room with a window and pass-thru in each, eyewash station, bench outside room to await transport to housing A briefing/break room for staff with a counter, refrigerator, sink, microwave and coffee pot Records storage room with space saver shelving, adjacent to the court clerk s office, lockable cabinet for juvenile records A supply & equipment storage room with shelving Pre-architectural Program 18

30 Intake cells: Types of Areas # of Units Capacity of Units Total Capacity Comments Single Cells Group Holding Open Waiting Release Waiting stainless steel combo unit, privacy partition, metal bench up to 8 inmates in each, privacy partition, stainless steel toilet/sink/drinking fountain combo unit, metal benches in 3 cells, one cell without benches for detox Fixed seating, phones, handicappedaccessible bathrooms adjacent, TVs, backs to booking counter, highly visible area, railing around seating area Fix seating TOTAL 101* * capacity of 86 inmates in the booking area and 15 in the release area Property storage with 2 property counters to accept property and inventory it, a camera, built into the ceiling will photograph the property, 2 property windows adjacent to search/shower room and 2 windows to release cells, movable rack system, 2,500 capacity, bulk storage bins, safe, washer & dryer, desk & computer, valuable storage closet with bins A janitor s closet with a mop sink and shelving A storage room with shelving A release waiting area with 15 fixed seats adjacent to the property window and near the sallyport to the public lobby for release A booking supervisor s office with office furniture located adjacent to the booking counter, glass wall in front Two Sergeant s offices with office furniture located adjacent to the booking counter, glass wall in front A Lieutenant s office with office furniture located adjacent to the booking counter, glass wall in front An AFIS supervisor s office with office furniture Pre-architectural Program 19

31 Two print scanner s offices with one workstation in each One AFIS office with three workstations and two ten printers, expandable to three printers An AFIS supply room with shelving An AFIS staff bathroom RELEASE AREA A release waiting area with metal bench seating for 15 inmates An inmate bathroom adjacent to the waiting area A release counter, standing height, with a print scan machine, computer, telephone, located in the release waiting area A dress-out room with five partitions, a pass-thru window to the property storage room, adjacent to the release waiting area TRANSPORT HOLDING (COURTS, MEDICAL, OTHER AGENCIES, BETWEEN FACILITIES) Types of Areas # of Units Capacity of Units Total Capacity Comments Large Group Holding Cells Medium Holding Cells up to 25 inmates in each, stainless steel toilet/sink/drinking fountain combo unit, privacy partition inmates in each, stainless steel toilet/sink/drinking fountain combo unit, privacy partition Single Holding Cells inmate in each, stainless steel toilet/sink/drinking fountain combo unit, privacy partition TOTAL 68 Pre-architectural Program 20

32 a movement corridor connecting the court holding cells to the transport vehicle sallyport a bench in corridor for 10 inmates, for attaching leg-irons a transport vehicle sallyport, 2 lanes, 5 parking spots, room for a bus, bi-fold doors, 12 gun lockers an armory off the transportation sally port a staff work counter, standing height with a computer, telephone a storage room for belly chains and leg irons a staff bathroom a transport office with 4 workstations against the walls a dress-out/search rooms with benches, three partitioned areas and a passthru to property storage (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 21

33 FUNCTIONAL RELATIONSHIP/ADJACENCY The booking area will be adjacent to the vehicle sallyport for inmate entry, the public lobby for releases and bonding and the property storage room for taking and issuing property. The release area will be located adjacent to the booking area with a relationship to the booking counter for releases, the public lobby for release and the property storage room for issuing property. The transport area should be in close proximity to the booking area with an adjacency to the property storage room for issuing property and the transport sallyport for vehicle movement. The booking area will be located in close proximity to the pre-classification housing pod to minimize the distance inmates must move within the facility. In the future a Juvenile Assessment Center could be added adjacent to the vehicle sallyport. Pre-architectural Program 22

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40 FUNCTION: PRE-CLASSIFICATION/FIRST APPEARANCE HOUSING/RELEASE STAGING/COURTROOM Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: This section includes pre-classification housing for males and females and corresponding support areas. Within this section related support functions will be discussed, including: Release Staging and First Appearance Court. The total capacity of the jail system will be 1,750 beds. This includes approximately 926 beds downtown, 572 secure beds at a new campus and 256 Community Corrections beds. This campus will be designed to expand with secure beds and other detention center functions necessary in the future. Because of age and condition, the number of usable beds at the downtown jail may decrease over time. The pre-classification housing component is for a capacity of 124 inmates. The pre-classification/first appearance housing unit sizes will vary from a 4 cell unit to two 48 bed dormitory units. The release staging areas, one for males and one for females, will be on the same housing pod as the pre-classification housing units. The courtroom will be in close proximity to the pre-classification housing pod. Interview booths and rooms will be provided in the courtroom and on the housing pod for pretrial services staff, classification staff, medical staff and attorneys. This entire area (pre-classification housing, release staging and the courtroom) should be in close proximity to the central booking area. USERS: The inmates housed in pre-classification housing will be pretrial inmates. Corrections Deputies will supervise the housing units and service providers, such as nurses and mental heath counselors, and classification staff, pretrial services staff and attorneys will come onto these units. OPERATIONAL SCENARIO: Inmates, once processed in the central intake area and not released, will be moved to a pre-classification/first appearance housing pod. Specific housing assignments will be made by the classification staff after their initial screening during the intake process. Inmates maybe interviewed prior to arraignment by classification staff, mental health staff, medical staff or attorney s in one of the noncontact visitation booths or in one contact interview room provided on the housing pod. Inmates will be moved by Corrections Deputies to the courtroom. Inmates will first be placed in the courtroom staging room and then placed in the courtroom. After court, inmates that are not being released from custody will be returned to their pre-classification housing unit. They will then be interviewed by classification staff and moved to a permanent housing assignment. This process should take no more than three hours. Inmates will take their bed roll and hygiene supplies to their new housing assignment. Pre-architectural Program 29

41 Inmates that have been released from custody at first appearance will be taken directly to the release staging room, located on the same housing pod. They will be interviewed by pretrial staff, via non-contact visitation booths, prior to their release. Corrections Deputies will then escort the inmates to the release counter, adjacent to central booking, to be processed out of the jail. Meals will be brought to the housing units. No recreation will occur on these units since the inmates will not be staying in these units very long. Video visitation booths will be provided in the dayrooms. The specific functions and activities associated with inmate housing units are not sequential in nature and therefore do not lend themselves to a flowchart or "scenario." However, it is important to identify the activities that take place in this area in order to plan operations and design features. The following is a list of functions and activities that can occur in the housing units: Inmate Activities: sleeping attending to personal hygiene and grooming watching TV making telephone calls dining reading talking with other inmates and staff passive recreation being admitted to and released from unit interviews with staff video visitation Staff Activities: (while in housing control station) (indirect supervision) control doors to dayrooms observe the housing units control movement in and out of dayrooms by staff and inmates control lights control TV control electrical outlets control telephone control water shut-off valves observe any adjacent activity areas such as the counseling pass needed paperwork, etc. to inmates and staff communicate and control movement of staff and inmates in corridors monitor emergency alarm systems maintain files on each inmate Staff Activities: (while making rounds in the housing units) communicate with and supervise inmates inspect areas for cleanliness conduct inmate counts Pre-architectural Program 30

42 account for linens supervise food service in unit observe and record inmate behavior make sure units have needed supplies resolve inmate disputes write up rule violations conduct shakedowns DESIGN CRITERIA: All of the pre-classification housing units will be designed to provide maximum possible supervision and observation by the housing officers. The 48 bed housing units will be supervised in a modified direct supervision design incorporating the principles of direct supervision management. The housing control station will be located in the middle of the corridor, outside the dayroom glass walls and the release staging rooms, with good sightlines into each area. Materials selected in the housing units will attempt to normalize the environment. Privacy will be provided in a manner that does not inhibit observation. The release staging areas will be located on the housing pod. They will have metal benches, toilets, TV and phones. Non-contact interview booths will be located at each dayroom and at the release staging rooms. One contact interview room will be located in the housing corridor. Pre-classification/1 st. Appearance Housing Units: Male Units #1 & #2 consist of a capacity of 48 beds in each for a total of 96 beds. They will be a dormitory layout with the sleeping areas on the exterior walls. A poni wall will separate the sleeping area from the dayroom. There will be no mezzanine level. Each housing unit will have two non-contact interview booths adjacent to the dayroom. A contact interview room will be located on the housing corridor and shared by inmates in all housing units, under the direct observation of the housing control station. The dayroom will also consist of a beverage center/food pantry and a bathroom with six toilets and sinks and four showers. The dayroom will also have a janitor s closet for cleaning supplies and two video visitation booths. Female Units #1 & #2 consist of a capacity of 12 beds in each for a total of 24 beds. They will be a dormitory layout with the sleeping areas on the exterior walls. A poni wall will separate the sleeping area from the dayroom. There will be no mezzanine level. Each housing unit will have one non-contact interview booth adjacent to the dayroom. A contact interview room will be located on the housing corridor and shared by inmates in all housing units, under the direct observation of the housing control station. The dayroom will also consist of a beverage center/food pantry and a bathroom with two toilets and sinks and two showers. The dayroom will also have a janitor s closet for cleaning supplies and one video visitation booth. Single Cell Unit consists of a capacity of 4 single wet cells for a total of 4 beds. Each cell will have a stainless steel toilet/sink combo unit. There will be no mezzanine level. The housing unit will have one non-contact interview booth adjacent to the dayroom. A contact interview room will be located on the housing corridor and shared by inmates in all housing units, under the direct observation of the housing control station. The Pre-architectural Program 31

43 dayroom will also consist of a beverage center/food pantry and one shower. The dayroom will also have a janitor s closet for cleaning supplies and one video visitation booth. Centrally located off the housing pod corridor (not in each unit) will be a general storage closet, interview room and a staff toilet. The housing pod will have a total of seven non-contact interview booths. The dayrooms for all of the housing units will be in direct view of an open, raised housing officer control station located in the middle of a horseshoe style corridor. All of the housing units will in this housing pod will be supervised utilizing a modified direct supervision management approach. Each housing unit will have one handicapped-accessible cell or accessible dormitory bed. Each Dormitory sleeping area will have: bunk beds; a shelf and a hook adjacent to each bunk for personal articles; an intercom to the housing control counter; a horizontal window; a mirror Each wet cell will have: one metal bunk mounted to the wall with open shelving attached underneath stainless steel toilet and sink combo fixtures with hot and cold running water and drinking fountain a desk and stool a shelf a hook a horizontal window a mirror an intercom to the housing control station imbedded plate for double-bunking Pre-architectural Program 32

44 Each Dayroom will have: a safety vestibule entry counter space and sink for staging food service and dispensing drinks television sets (hung from the mezzanine level), two in the 48 bed units and one in the 12 bed and four cell units four person tables with seats, metal and fixed; enough to meet the capacity of the housing unit showers (stainless steel) 1 ADA accessible shower, and 3 regular shower in each 48 bed dormitory 1 ADA accessible shower, and 1 regular shower in each 12 bed dormitory 1 ADA accessible shower in the single cell unit stainless steel toilets and sink fixtures 1 ADA accessible toilet and sink and 5 regular toilet and sink in each 48 bed dormitory 1 ADA accessible toilet and sink and 1 regular toilet and sink in the 12 bed dormitory The 4 cell unit has toilets and sinks in each cell "collect call only" telephones skylights (if possible or other means of natural light) drinking fountains soft colors for stress reduction bulletin board a janitor's closet with a sink and shelving two means of egress (except the 4 cell unit) glazing to corridor acoustical panels for noise tile floors non-contact visitation booths (lockable paper pass, stool and phone on both sides and doors on both sides) Pre-architectural Program 33

45 video visitation booths (2 in the 48 bed units, 1 in the 12 bed units, and 1 in the 4 cell unit) Located off the housing corridor (not in each dayroom) the officer s station will be located in the corridor (slightly raised and open) a staff bathroom will be located off the corridor seven non-contact visitation booths (lockable paper pass, stool and phone on both sides and doors on both sides) one contact interview room (table and 2 chairs, glazing in the front wall) a storage closet with shelving Release Staging The release staging area includes the following spaces: Two release staging rooms on the pre-classification housing pod, in full view of the housing officer control station through a fully glazed security wall. The male release staging room will have metal benches for seating 32 inmates, 4 stainless steel toilet/sink combo units with a privacy screen, a TV, and 4 telephones on the wall. The female release staging room will have metal benches for seating 16 inmates, 2 stainless steel toilet/sink combo units with a privacy screen, a TV, and 2 telephones on the wall. Four non-contact visitation booths with a fixed metal stool on the inmate side and a movable chair on the staff side, security glazing in-between, phone for communication, a narrow counter on both sides, doors on both sides and a lockable paper pass-thru. There will be three visitation booths adjacent to the male release staging room and one booth adjacent to the female release staging room. Courtroom and Support Areas The Courtroom will be designed to handle regular court or video court in the same space. The courtroom will include metal bench seating in rows for 50 inmates. The inmate seating will be separated from the judge s area by security glazing. There will be a raised bench for the judge, a clerk s station adjacent to the bench, a pretrial services staff desk, as well as a table and chairs in front of the bench, one for the State Attorney and one for the Public Defender. There will be a podium between the attorney tables for addressing the court. There will be a pass-thru and a phone between the inmate side and the attorney side. There will be a podium on the inmate side to address the court. There will be an officer post in the rear of the courtroom. For use as video court, there will be CCTV cameras and monitors mounted to the walls, speakers and microphones in the ceiling. Acoustical panels for noise reduction. The courtroom should be adjacent to the pre-classification housing units and the release staging areas. There will be three interview rooms, with a table and two chairs, adjacent to the courtroom. Pre-architectural Program 34

46 There will be a public viewing area, adjacent to the public lobby to observe court proceedings. There will be audio communication available from the court to the observation area (see public lobby section of this report). There will be an electronics room adjacent to the courtroom. A court staging room will be located adjacent to the courtroom. It will have metal seating, in rows, for 30 inmates. Inmates will be staged in this room before they are brought into court. The staging room will have a stainless steel toilet and sink combo unit with a privacy partition and a monitor, speaker and microphone to communicate with the judge from there, if necessary. Behind the courtroom, directly accessible from the exterior and a staff only corridor, will be a judge s office with a private bathroom. Outside of the judge s office will be a clerks workstation. The State Attorney, the Public Defender and the County Clerk will each have a room adjacent to this area, each with two workstations along with a work space including a copier, printer, fax machine, etc. Staff toilet and janitor s closet will be located off of the main corridor. Pre-architectural Program 35

47 FUNCTIONAL RELATIONSHIPS/ADJACENCY Pre-classification/First Appearance Housing and Release staging Area: The major operational philosophy that affects these areas is that all pre-classification inmates will be housed on one housing floor until they have been to court. The courtroom will be adjacent to the housing units. Interview booths will be adjacent to each housing unit and will be available for use by classification staff, mental health, medical and attorneys. The release staging rooms will be adjacent to the housing units, on the same pod, observable by the housing control officer so that inmates that are going to be released are immediately separated from inmates that are remaining in custody. Interview booths will be adjacent to the release staging rooms. Support functions for the court will be located adjacent to the courtroom. Circulation in this area will be via staff corridors only. This area will be accessible through a staff entrance from the exterior of the building. Housing units will be arranged to provide optimum sightlines and direct observation by staff. Pre-architectural Program 36

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53 FUNCTION: INMATE GENERAL HOUSING Related Florida Model Jail Standards: , , PROGRAMMATIC SCOPE: This section includes the general housing units for males and females and corresponding program areas for the first phase of this project. The total projected inmate capacity of the jail system for the next 25 years is 1,750 beds. This includes approximately 926 beds downtown, 572 secure beds at a new campus and 256 Community Corrections beds. This campus will be designed to expand with secure beds and other jail functions necessary in the future. Because of age and condition, the number of usable beds at the downtown jail may decrease over time. The first phase of the general housing component is for a capacity of 448 inmates. There will be 320 pretrial inmate beds, including inmates on holds and 128 secure sentenced inmate beds. This does not include the pre-classification/first appearance housing units (124 beds) which are addressed in a separate chapter. The total number of beds programmed in this document are 572. The sizes of the general population housing units will be either 64 or 32 beds. The new housing units will be designed in two housing clusters. Housing Cluster # 1 will consist of 4-64 bed direct supervision dormitory units for pretrial inmates. Housing Cluster # 2 will consist of 2-64 bed direct supervision dormitory units for sentenced inmates and 1-32 bed multiple occupancy unit for pretrial inmates and 1-32 bed unit single cell unit for pretrial inmates. Each housing unit shall have its own dayroom for inmate passive activities. It is the operational philosophy of the Sarasota County Sheriff s Office that inmate movement from the housing units should be held to a minimum. Therefore, most programs and services will be brought to the housing unit or to a space adjacent to the housing clusters. Each housing unit will have an outdoor recreation area, a multipurpose room, a counseling room and video visitation booths. USERS: The capacity of the facility, in the first phase, will be 572 inmates. Future phases will be planned for to meet the long term needs of Sarasota County. Total site build out should be approximately 3,000 beds. Inmates will be both pre-trial and sentenced. Corrections Deputies will supervise the housing pods and service providers, such as nurses and counselors, will come onto the units. OPERATIONAL SCENARIO: The specific functions and activities associated with inmate housing units are not sequential in nature and therefore do not lend themselves to a flowchart or "scenario." However, it is important to identify the activities that take place in this area in order to plan operations and design features. The following is a list of functions and activities that can occur in the housing units: Inmate Activities: sleeping attending to personal hygiene and grooming storing personal articles watching TV Pre-architectural Program 42

54 making telephone calls dining receiving and sending mail writing reading talking with other inmates and staff cleaning and maintaining area changing linens passive recreation being admitted to and released from unit counseling sick call screening outdoor recreation (adjacent) video visitation (adjacent) Staff Activities: (while in the housing unit, direct supervision) communicate with and supervise inmates inspect areas for cleanliness conduct inmate counts maintain files on each inmate exchange linen distribute mail supervise food service in unit observe and record inmate behavior make sure units have needed supplies prepare inmates for work assignments wake inmates control lights control TV control electrical outlets control telephone resolve inmate disputes write up rule violations supervise movement conduct shakedowns release and admit inmates for work assignments Staff Activities: (while in housing control stations (indirect supervision) control doors to dayrooms observe the housing units control movement in and out of dayrooms by staff and inmates control lights control TV control electrical outlets control telephone control water shut-off valves observe any adjacent activity areas such as the multipurpose room, outdoor recreation area, visitation and the counseling rooms pass needed paperwork, etc. to inmates and staff Pre-architectural Program 43

55 communicate and control movement of staff and inmates in corridors monitor emergency alarm systems DESIGN CRITERIA: All of the housing units will be designed to provide maximum possible supervision and observation by the housing deputies. All of the 64 bed dormitories for minimum and medium security inmates will be supervised utilizing the principles of direct supervision. An officer will be stationed in each housing unit. The multiple occupancy units and the single cell unit will be managed in an indirect supervision mode with a control station outside of the dayrooms and an officer circulating in the dayrooms. The control stations should have good sight lines into all the dayrooms and activity areas. Materials selected in the minimum and medium housing units will attempt to normalize the environment. Privacy will be provided in a manner that does not inhibit observation. Housing Cluster 1 consists of a total capacity of 256 beds. This housing cluster will consist of four housing units, each with 64 dormitory beds. Each housing unit will have its own dayroom. All of the units in this housing cluster will be supervised utilizing direct supervision. Housing Cluster 2 consists of a total capacity of 192 beds. This housing cluster will consist of 2 housing units, each with 64 dormitory beds and one housing unit with 32 multiple occupancy cells (MOC); 8 inmates per cell with 4 cells in the one housing unit and one housing unit with 32 single cells. Each unit has their own dayroom. The 2-64 bed dormitory units in this housing cluster will be supervised utilizing direct supervision. The 32 bed MOC and the 32 bed single cell units will be supervised in an indirect supervision mode with one officer in a raised, enclosed control station in the center of the two housing units, outside of the dayrooms, with doors into each dayroom from the control station. The control station will have all the electronic housing controls and sight lines into each dayroom. Another officer will rove in and out of the housing units. Breakdown of housing unit types: Classification # of Dormitory Beds # of Multiple Occupancy Beds # of Single Cells TOTAL Pretrial Sentenced TOTAL % of Total 86% 7% 7% 100% Each housing unit will have a mezzanine level. Pre-architectural Program 44

56 Each housing unit will have one handicapped-accessible bunk or cell. Each dayroom will have: a safety vestibule entry the officer s station (slightly raised) (in the 64 bed direct supervision dormitories only) counter space and sink for staging food service and dispensing drinks television sets (hung from the mezzanine level), two in the 64 bed units and one in the 32 bed units four person tables with seats, enough to meet the capacity of the housing unit, moveable tables and chairs in the 64 bed direct supervision dormitories and fixed, metal tables and chairs in the single cell and multiple occupancy units showers (stainless steel) 1 ADA accessible shower, and 5 regular shower in each 64 bed dormitory 1 ADA accessible shower, and 2 regular shower in each 32 bed units porcelain toilets and sink fixtures in the 64 bed dormitory units 1 ADA accessible toilet and sink and 7 regular toilet and sink in each 64 bed dormitory The single cell and the multiple occupancy units will have stainless steel combo toilet and sink units in each cell "collect call only" telephones (6 in the 64 bed units and 3 in the 32 bed units) skylights (if possible or other means of natural light) drinking fountains or water coolers soft colors for stress reduction bulletin board a janitor's closet with a sink and shelving two means of egress glazing to corridor acoustical panels for noise tile floors and carpeting video visitation booths (4 in the 64 bed dorms and 2 in the 32 bed units) Pre-architectural Program 45

57 Each Dormitory sleeping area will have: bunk beds a shelf and a hook adjacent to each bunk for personal articles an intercom to the housing control counter a horizontal window a mirror Each single and multiple occupancy wet cell will have: one or 4 metal bunk mounted to the wall stainless steel toilet and sink combo fixtures a desk and stool (single cells only) a shelf a hook a horizontal window a mirror an intercom to the housing control station imbedded plate for double-bunking a metal door Located off the housing corridor (not in each dayroom) a cluster control station will be located in the corridor (slightly raised and open) a staff bathroom will be located off the corridor The Housing Control Station in cluster # 2 will have: glazing all in all walls a raised floor for good views of both 32 bed units doors leading into each 32 bed dayroom from the control a control panel Pre-architectural Program 46

58 a computer terminal writing area telephone intercom a comfortable chair; from a sitting or standing position, the officer should have good sight lines air pac and fire extinguisher Program and Support Spaces Adjacent to each Housing Unit: Multipurpose Room for educational and other group programs. Each room will be equipped with movable furniture and a lockable cabinet for library books. Storage Closet with shelving will be located adjacent in the multipurpose room for storage of recreation equipment and program materials. Outdoor Recreation Area for active recreational activity such as basketball. Each area will have a basket ball hoop and an open air window at least 12 feet off the ground with security mesh and hurricane shutters. Counseling/Issue/Med Pass/Attorney Visitation Room will be provided adjacent to each dayroom, accessible from the dayroom security vestibule. Each room will have a counter and sink, a pass-thru to the dayroom and a table with two chairs. This room will be used for the passage of medicine, laundry and commissary. It will also be used by attorneys, counselors and clergy to visit inmates. Time Out Cell will be located adjacent to the dayrooms of all of the 64 bed direct supervision dormitories for the purpose of a short-term discipline of an inmate. These cells will not be adjacent to the dayrooms in the 32 bed units. Each cell will have a metal bed and a stainless steel combo toilet and sink unit. (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 47

59 FUNCTIONAL RELATIONSHIPS/ADJACENCY The major operational philosophy that affects the housing areas is that most inmate programs and services will be brought to the housing units, thereby limiting inmate movement. In order to accommodate this, the following spaces will have to be adjacent to the housing units and observable by the control stations/counters: outdoor recreation areas, multipurpose rooms and counseling rooms. Housing units will be designed into to housing clusters of four units each. Pre-architectural Program 48

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68 FUNCTION: INMATE PROGRAMS Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: This component will be designed to provide for a majority of programs and services available for inmates outside of their dayrooms, but within the facility. All inmates in the facility will be able to participate in all programs. Almost all program activities will be decentralized and will take place in either a multipurpose room, counseling room, dayroom or the outdoor recreation area which will be located on the housing unit so that inmates can use the areas without having to be escorted. Some programs will be provided to the inmates via video transmission. A centralized programs area will consist of interview/counseling rooms, a law library and general library book storage room, three classrooms that can be connected into one large room, a Chapel, a computer training room, and an industries room, as well as offices for program staff, a program coordinator, a Chaplain, and a teacher as well as a work space for volunteers. This area will be utilized for specialized training programs. In order to provide the widest range of programs that can operate in these spaces, proper scheduling will be critical. General reading books will be kept on shelves in the multipurpose rooms and the central library storage area. Inmates will either be allowed to go to the multipurpose rooms based on a schedule, or a book cart will be taken to them. A computer with a CD ROM with all of the legal reference books will be purchased and placed on a cart that will be taken to one of the counseling rooms on the housing units on an as needed basis. All video visitation will be decentralized on the housing units. USERS: Staff, volunteers from the community, clergy, inmates OPERATIONAL SCENARIOS: The following program components will be discussed: Religious Services Education Counseling Outdoor Exercise Haircuts Library (Law and General) Computer Training Visitation Industries Pre-architectural Program 57

69 A. RELIGIOUS SERVICES OPERATIONAL SCENARIO: Religious services will be scheduled every week in either the Chapel or the multipurpose rooms for those inmates interested in attending. If a great number of inmates request to come to religious services, services will be held more than once. Religious clergy, once cleared by administration, will be able to come to the housing units and meet with individual inmates to provide counseling in the counseling rooms. Small group religious instruction will be scheduled in the multipurpose rooms, on an as-needed basis. B. EDUCATION OPERATIONAL SCENARIO: Education classes, such as GED classes, will be provided by volunteers or an outside agency in the multipurpose rooms. Any inmate who wishes to attend classes must forward a request slip to the programs supervisor. Inmates will be cleared by administration prior to attending classes. C. COUNSELING OPERATIONAL SCENARIO: Inmates needing some short-term counseling may be seen by a mental health counselor. The procedure to see a mental health counselor will be as follows: 1. An inmate or officer can fill out a mental health slip. 2. The nurse or corrections deputy will collect slips from the housing units. 3. A counselor will screen the inmate at the housing unit. 4. If the inmate needs further counseling, a schedule will be set up. 5. Counseling will occur in the counseling rooms or in the interview rooms in the centralized program area. Outside agencies will provide other types of counseling such as drug and alcohol counseling, anger management and life skills for inmates in need. Small group and individual sessions will be scheduled in the multipurpose rooms. D. EXERCISE OPERATIONAL SCENARIO: Outdoor recreation will be provided on the housing units. The housing officer will have the discretion to allow inmates to go to the recreation area at any time. Each inmate will be given, at a minimum, one hour of outdoor recreation every day (weather permitting). All recreation equipment provided the inmates will be purchased from inmate profits from the commissary fund. Pre-architectural Program 58

70 E. HAIRCUTS OPERATIONAL SCENARIO: Inmates can request haircuts as needed. Another inmate or a volunteer from the community may cut an inmate's hair. Haircuts will be given in the counseling rooms on each unit. F. LIBRARY (Law and General) OPERATIONAL SCENARIO: An assortment of books will be kept in the central library storage room and in each of the multipurpose rooms in a lockable cabinet. The administration will screen incoming books for appropriateness and security staff will check them for contraband. Inmates will have access to library books either in the multipurpose rooms or from a book cart that will be brought to the housing units. Each inmate will be allowed to have up to three books in his possession at any one time. Inmates that have been approved to use the law library will be able to work in their counseling rooms using legal reference material that will be kept on CD ROM. A computer could be rolled to a counseling on the housing units when necessary. G. COMPUTER TRAINING OPERATIONAL SCENARIO: Inmates will be allowed to request computer training. Program staff will screen eligible inmates and assign them to classes as they become available. H. VISITATION OPERATIONAL SCENARIO: All visitation will be decentralized on each of the housing units. Visitation will be done via video. Visitation will be conducted during the day, in the evenings and on the weekends. Minimum Florida Jail Standards will be met or exceeded. The public will check in at the public lobby or off-site, depending on the final location of the public video visitation booths. The following are the procedures that will be followed for visitation: A visitation schedule has not been developed; however, inmates will be allowed at least two one hour periods of visitation per week, one visit being in the evening or weekend. Visits may be scheduled on both weekdays and weekends. Visitors will call in to schedule visits. Visit schedule will be based on housing unit assignments. Visitors will come to the main lobby and sign in with the visitation staff; a picture I.D. will be required. Visitors are subject to a body search and a wants/warrants check. Pre-architectural Program 59

71 Visitors under 18 must be accompanied by a parent; children and babies are allowed. Two visitors can visit at one time. Each inmate can have one visit per visitation day. Attorneys can visit at any time that is reasonable to the facility administration. Attorney visitation booths will be available on each housing unit or the attorney can visit via video visitation using booths adjacent to the lobby or from the courthouse (if booths are set up there in the future). Visitors will place any belongings in a locker. Visitors will sit in the waiting area until they are called for their visit. The visitation staff will notify the housing officer that an inmate has a visitor. The visitation staff will assign a booth number for the visitor. The housing officer will notify inmates when their visit is over; the inmates can notify the staff if they wish to end their visits early. The visitor will return to the public lobby. Visitors will check out with visitation staff, get their I.D.s back, and pick up their personal belongings. I. INDUSTRIES A generic industries room is planned in the central programs area. It will be used for a variety of light industries. Specific programs have not yet been identified. DESIGN CRITERIA: Decentralized Program Spaces (See housing section for more details): Multipurpose rooms will located in all housing units. The multipurpose rooms will serve all the inmates. The multipurpose rooms must be designed with flexibility because of the variety of programs they will serve. The multipurpose room will be supervised by the housing deputies. The housing deputies should be able to observe the multipurpose room. The multipurpose rooms should have good lighting. Natural light would be preferable through the use of windows and/or skylights. Artificial light should reach 50 to 70 footcandles at 30 inches above the floor surface. The multipurpose rooms should be wired for computers. Pre-architectural Program 60

72 The temperature should be able to be controlled to compensate for the varying numbers of inmates who may be using the room at one time. The furnishings (chairs and table) should be lightweight and movable to accommodate a variety of activities. A storage room should be accessible from the multipurpose rooms to store all the equipment and materials that may be used for programs. The outdoor recreation areas, adjacent to the housing units, should be enclosed by at least a 16-foot wall. A basketball hoop will be mounted on one wall. It will have security mesh windows to allow fresh air, natural light and a view. Hurricane shutters should be mounted on the exterior wall. A camera should be installed only if blind spots are unavoidable. An intercom to the housing control station should be installed. Counseling rooms will be provided on each housing pod for counseling, attorney and religious purposes. A table and two chairs should be provided in each room. The counseling room will also have a pass-thru to the dayroom. This can be used by medical staff, commissary distribution, or laundry exchange. This room will be accessed off the dayroom vestibule. Centralized Inmate Program Spaces: A central library/law library storage room will contain shelving for general reading books that will be distributed to the inmates. The book carts will be stored in the room. The same room will be used to storage a law library computer on a cart. Three classrooms will be centrally located for larger inmate activities. Each room will seat 20 inmates. These rooms will have movable walls in order that all three rooms can open into one large room. Movable furniture will be utilized to maximize flexibility of the space. Each of the classrooms will have a counter with underneath storage on a side wall. A marker board will be on each wall. A programs storage room with shelving will be adjacent to each of the classrooms to store equipment and supplies for programs. A Chapel will be located in the central programs area for services, It will hold up to 50 inmates. A Chaplain s office, with standard office furniture, will be located adjacent to the Chapel. A computer training room, with workstations around the perimeter wall, will be located in the central programs area to provide computer skill s for inmates. Two counseling/interview rooms, with a table and two chairs, will be centrally located for personalized counseling. The program s coordinator s office, and a teacher s office, with office furniture, will be located within the program areas. Pre-architectural Program 61

73 An office, with five workstations against the walls, will be provided for programs staff, volunteers and outside staff. The room will contain file cabinets as well as a copy machine. A staff bathroom and an inmate bathroom will be located within the programs area. Both will be handicap accessible. A janitor s closet with a mop sink and shelving will be located in the area. A generic industries room is planned in the central programs area. It will be on an exterior wall with a sallyport to the exterior with extra wide doors for movement of product. The floor will be sealed concrete. The room will be equipped with electrical outlets throughout the room. (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 62

74 FUNCTIONAL RELATIONSHIPS/ADJACENCY The operational philosophy is that inmates will have most of their programs provided on the housing units. Therefore, the outdoor recreation areas, the multipurpose rooms, and the counseling rooms will be part of each housing unit. Specialized programs such as computer training and industries and some classes will take place in centralized areas. (See adjacency diagrams for decentralized program spaces in the Inmate Housing section of this report) Pre-architectural Program 63

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77 FUNCTION: MEDICAL CLINIC Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: This component will provide all inmates housed in the new detention center with necessary medical clinic services. Services will include: medical screening by the nurse of inmates submitting sick slips (most screening will occur on the housing units) doctor's exams for inmates the nurses feel need further examination emergency and first aid treatment keeping of medical records dental treatment Inmates that need to be housed in infirmary beds will be transported to the infirmary in the downtown jail. In future phases, infirmary beds will need to be developed on the new detention center site adjacent to the medical clinic. USERS: Inmates in need of medical attention or medicine; staff nurse; contract doctor and staff. OPERATIONAL SCENARIO: Non-emergency Medical Care The following procedures will be followed for inmates who feel they need nonemergency medical care: inmate fills out a sick slip and gives it to the housing deputy medical slips are picked up by the nurse or officer during rounds the nurse, when on duty, will examine the inmates on the housing unit if the inmate is in need of non-prescription medication, the nurses will dispense it if the inmate needs immediate medical attention, the inmate will be transported to the hospital Pre-architectural Program 66

78 Doctor Call inmates needing to see the doctor will be scheduled for the doctor's next visit inmates that need to be housed in an infirmary bed will be transported to the main jail At scheduled times, inmates scheduled to see the doctor will be summoned to the medical area long-term inmates will receive a routine physical examination after the exam, the inmates will report back to their housing units as instructed Dispensing of Medication The nurse will the load medicine cart in the pharmacy with all medicine prescribed, as well as non-prescription medicine, for delivery to the housing units the nurse, when on duty, will hand the inmates their medication and watch them swallow it rounds will be made three times a day, or as necessary, by the nurse the cart will be stored in the pharmacy when not in use Medical Records Dental Care Housing Medical records will be securely stored and maintained in the medical area Procedures to see the dentist are the same as those listed for non-emergency medical care appointments will be made with a dentist if deemed necessary at scheduled times, inmates scheduled to see the dentist will be summoned to the medical area only emergency or necessary dental work will be done Inmates with medical conditions that medical staff feel are appropriate for housing in the medical area will be assigned a bed in the infirmary in the main jail. Pre-architectural Program 67

79 DESIGN CRITERIA: The medical clinic area will consist of an outpatient clinic. An infirmary will be added in future phases. This area should be designed taking into account environmental factors such as lighting, temperature control, acoustics, and cleanliness. The clinic should be located in close proximity to central intake and housing. The following is a list of the rooms needed in the outpatient clinic with the types of furnishings necessary. Nurse's Station 3 workstations counter space records storage underneath counter forms storage views to clinic and waiting area central to the exam areas Officer Station counter space records storage underneath counter electronic door controls and intercoms views to clinic and waiting area Medical Records Storage Room lockable file cabinets writing surface stool workstation for records clerk long-term records storage shelving Medical Business & Records Office 4 workstations computer, printer, fax, copier Nursing Supervisor s Office desk, chairs and other office furniture Inmate Waiting Area two secure rooms with benches, one for 20 inmates and one for 5 inmates glass wall, adjacent to nurse s station with speaker port and pass-thru drinking fountain Inmate Toilets (2) toilet sink adjacent to inmate waiting areas handicap accessible Doctor s Office desk and other office furniture Pre-architectural Program 68

80 Examination Rooms (4) each separated by moveable curtains, all located around a central nurse s station exam table exam stool sink counter top with writing surface lockable storage cabinets and drawers desk Medication Storage/Pharmacy secure, alarmed room including: lockable cabinets for medications sink refrigerator shelves storage for medical carts (4) work counter Specimen Toilet (Inmate Toilet) toilet sink ADA accessible Medical Equipment and Supply Storage Room shelving for supplies floor space for equipment Dirty Utility/Medical Waste Storage Closet shelving and bin storage mop sink waste disposal sink biohazard box Clean Linen/Utility Storage Room shelving and bin storage Janitor s Closet shelving mop sink Staff Bathroom toilet sink ADA accessible Staff Break Room vending machines table and chairs for four counter with sink, refrigerator, microwave, storage Pre-architectural Program 69

81 Lab secure room including: lockable cabinets sink refrigerator shelves work counter x-ray equipment Mental Health Office desk and other office furniture Dental Room 2 exam chairs and equipment 2 exam stools sink counter top with writing surface lockable storage cabinets and drawers portable x-ray equipment Dental Compressor Closet equipment room (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 70

82 FUNCTIONAL RELATIONSHIP/ADJACENCY The medical clinic should be off a main circulation corridor so that inmates can be observed as they move to the medical clinic area from housing. The medical area should also be in close proximity to the booking area. Pre-architectural Program 71

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85 Pre-architectural Program 74

86 FUNCTION: DETENTION DIVISION ADMINISTRATION AND STAFF SUPPORT Related Florida Model Jail Standards: N/A PROGRAMMATIC SCOPE: This area will contain the office space for the Sheriff s Office, Detention Administration and clerical support. This area will also contain the support areas for detention center staff. Detention center staff and the public will need access to the administration area. OPERATIONAL SCENARIO: The detention center administrator and staff will have offices in the administration area. They will be responsible for the day-to-day operation of the detention center. They will need to meet with other facility employees in this area as well as other official visitors and the general public. Anyone coming from outside the building will first check in with the receptionist in the front lobby. The receptionist will notify the appropriate staff person by telephone that a visitor is in the lobby and will then direct the visitor as instructed. The administration offices will be occupied between the hours of 7:00 AM and 5:00 PM. A receptionist will be on duty during public visitation hours which could operate until 10:00 PM. Access from the public lobby shall be restricted by a lockable door. After hours, the public will be directed to the release lobby adjacent to the booking area. Administration personnel needing space in the administration area outside the secure perimeter include: 1 Major (Detention Administrator) 2 Captains 2 Administrative Lieutenants 1 Administrative Assistant 1 Clerical Area with multiple workstations 1 Compliance/Grievance Officer Not all of the above positions will be filled during the first phase of operation, but the additional administrative offices are planned for future expansion. The staff support area will contain spaces that will be flexible in design in order that they can be used for various purposes. The briefing room will also serve as a small training classroom. Staff will be provided locker rooms and bathrooms in the area. One large training room/classroom will be provided. Staff will have their own outside entry from the staff parking lot. DESIGN CRITERIA: This area shall utilize materials and systems normally common to general office environments. Natural light is desirable for staff work areas. Access to the area shall be controlled by the receptionist. The receptionist area should open to the administration area. Pre-architectural Program 75

87 The following offices and rooms shall be provided in the administration and staff support area. All offices, clerical areas and the conference room will have phone and data ports. Administration side: 1 Major s Office (future office) 2 Captain s Offices (one future) 1 Assistant Bureau Commander s Office 1 Administrative Lieutenant s Office 1 Administrative Assistant Office 1 Compliance/Grievance Officer Office Each office shall have at a minimum: A desk File cabinet Bookshelf A desk chair and 2 visitor chairs Telephone, computer, printer and data ports 1 Clerical Area o with four workstations o adjacent to the public lobby o a window and pass-thru 1 Conference room o seating for 15 people o back counter o AV equipment 1 Inner Waiting Room o seating for 6 people o adjacent to the main lobby 1 Break Room o counter with cabinets below o sink, refrigerator, microwave 1 Mail Room o counter with cabinets below o mail slots o two workstations 1 File/Copy/Supply/Records Storage Room o counter with cabinets below o lateral files o copier, fax, printer, etc. o shelving Pre-architectural Program 76

88 2 Staff bathrooms o toilet and sink, handicap accessible 1 Janitor s Closet o mop sink o shelving Staff Support side: 1 Staff Entry o from staff parking area 1 Briefing Room o seating and tables for 30 staff o staff mailboxes o back counter for coffee pot, sink o telephone and data ports o vending machines o marking and bulletin boards o a storage cabinets o carpeting and acoustical ceiling tiles o a clock o a workstation along the wall 1 Training Room o seating and tables for 40 staff o moveable wall in the middle of the room o back counter for coffee pot, sink o telephone and data ports o AV equipment o marking and bulletin boards o a storage cabinets o carpeting and acoustical ceiling tiles 1 Storage Room o shelving 1 Wellness room o fitness equipment o free weights o water fountain 1 CERT Locker Room o 20 full size lockers o benches in front of lockers o adjacent to the main locker room and bathrooms 1 CERT Armory Room o adjacent to the CERT Locker Room Pre-architectural Program 77

89 o shelving 1 Men s locker room and bathroom o 160 half size lockers o benches in front of lockers o 4 toilets, 4 sinks and 2 showers, one of each handicap accessible 1 Women s locker room and bathroom o 40 half size lockers o benches in front of lockers o 2 toilets, 2 sinks and 2 showers, one of each handicap accessible 1 Janitor s Closet o mop sink o shelving (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 78

90 FUNCTIONAL RELATIONSHIP/ADJACENCY The administration shall be adjacent to the public lobby and the receptionist area. The detention center clerical office should open to the reception counter. The administration area shall be outside the security perimeter. The staff support area may be located either adjacent to the administration area or in a separate location with a staff entry from the exterior. Pre-architectural Program 79

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94 FUNCTION: PUBLIC LOBBY Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: The public lobby is the primary point of contact for public and official visitors to the detention center. The lobby will be used: as a waiting area for the public waiting to visit with inmates as a waiting area for official visitors to inmates as a waiting area for visitors for detention center administration as drop-off and collection point for administration and inmate mail as an entrance for public and professionals having detention center business as an entrance for the public to view court proceedings as an entrance for the public to bond an inmate out of the detention center as an exit for inmates released from the detention center USERS: Detention center staff Public visitors Official visitors OPERATIONAL SCENARIO: The public lobby will serve many functions. The one with the most impact on the size is the public waiting area for video visits. Visitors will check in with the visitation clerk/deputy and will be informed on how to proceed. Visitors will place all belongings in lockers provided outside of the building. Visitors will walk through a metal detector prior to proceeding past the lobby. Visitors utilizing the video visitation booths will be assigned a booth by the clerk/deputy. Pre-architectural Program 83

95 DESIGN CRITERIA: The public lobby should present a business-like image somewhat softer than the secure facility it serves. The various functions and doors should be appropriately marked in order to promote an efficient flow of visitors. Acoustical treatment should be used to reduce noise. Low maintenance materials that can stand a lot of abuse should be used. The lobby will be staffed from 8:00 AM until 10:00 PM by a receptionist and or clerk or deputy; it will be locked after 10:00 PM. An intercom and camera will be needed outside the main door. Central Control will monitor the camera and intercom. Staff will either have a key or card access to the door after hours. Access will be provided to the bonding window, release area, money machine and information kiosk, after hours, without entering the main lobby. The lobby shall provide the following: a clerk and deputy glassed-in work station for processing video visitation visitors, with view to the visitation booths, window can open 25-seat waiting area for inmate visitation either fixed or heavy furnishings, not easily movable a glassed-in receptionist station with a counter and lockable pass-thru window, adjacent to the administration area men's and women's public restrooms a bonding window, with speaker port and pass-thru, to intake a drinking fountain a janitor's closet a metal detector 40 lockers, approximately 12" x 18" each (outside of the building) 2 public telephones an ATM an information kiosk vending machines an information board mail drop-off and collection box a detention center security vestibule entrance Pre-architectural Program 84

96 a sexual & criminal registration alcove a television The Video Visitation Room (adjacent to the lobby) will consist of: 28 open video visitation booths (2 handicap accessible) 2 video visitation booths with doors for privacy for attorney visits (1 handicap accessible) a bench for two people at each booth area should be large enough to expand to 50 booths The Public Court Observation Room (adjacent to the lobby) will consist of: 15 fixed seats microphone and speaker to communicate with the court security glazing between observation area and the court (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 85

97 FUNCTIONAL RELATIONSHIP/ADJACENCY The public lobby must be located at the main entry to the facility outside the security perimeter. The lobby must be adjacent to the main areas that need to be accessed by visitors and staff, including the detention administration, video visitation, public observation room for court, and the bonding window. The video visitation room should be located on an exterior wall for future expansion. Access will be provided to the bonding window, release area, money machine and information kiosk, after hours, without entering the main lobby. Pre-architectural Program 86

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100 FUNCTION: CENTRAL CONTROL Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: Central Control will be responsible for monitoring and controlling building communications, safety, security systems, and entry and exit from the secure area. Staff in Central Control should also be able to view inmate movement corridors. Central Control is a secure fixed post, 24 hours a day, 7 days a week. All intercoms at security doors will come into Central Control. Any cameras inside or outside the facility will be monitored by Central Control. USERS: Control room staff and administration only OPERATIONAL SCENARIO: following functions: Central Control will allow for performance of the Control entry and exit from the secure area monitor all audio and CCTV in the facility serve as the communications center observe inmate movement in corridors override housing control panels monitor fire alarm system monitor the electronic watchman system to insure staff safety during cell checks distribute any keys necessary accept outside phone calls during off hours DESIGN CRITERIA: Since the control officer cannot leave the post, a staff toilet must be provided in central control. Central Control center is the nerve center of the facility. It must, therefore, be within its own security envelope meaning that the floor, walls, and ceiling must be secure. An interlocking security vestibule is needed for entry into the control room. An electronic key control box will be located inside the vestibule. Pre-architectural Program 89

101 Control center should be raised to provide good lines of sight through the windows from a sitting position. Touch screen controls will be used in central control. Two stations are needed. Other control panels must be laid out in such a way that one officer can easily operate the controls. The center shall have a computer access floor. The center shall have a counter with a sink, refrigerator and microwave. The center must be handicap accessible, a lift or a ramp must be provided. The environment should reduce stress through the use of: temperature control good ventilation sound absorption controlled lighting (dimmer switch) expansion of future needs must be planned. A key pass-thru and an intercom to the corridor around central control is needed. A back-up touch screen for door operations will be located in a secure electronics room, not in central control. (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 90

102 FUNCTIONAL RELATIONSHIP/ADJACENCY Central Control staff should be able to directly observe the main inmate movement corridors. Though it is within the security perimeter it must also be a secure envelope in and of itself. The bathroom and electronics room shall be accessed from the control center. Pre-architectural Program 91

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105 FUNCTION: MAINTENANCE/STORAGE Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: This component will address the needs for different types of storage necessary to operate a detention center, as well as the shop and storage needed for maintenance of the facility. USERS: Maintenance personnel, corrections staff, detention center staff and inmate workers OPERATIONAL SCENARIO: All storage and maintenance needs for the detention center will be kept at this facility. Storage and maintenance do not lend themselves to a scenario other than that supplies will be delivered to the loading dock and then stored in the appropriate area. Among the numerous types of storage necessary in a detention center are: General Storage: paper products -- i.e., toilet paper, paper towels hygiene supplies, soap, shampoo, etc. mattresses, linen jail forms, receipts, records extra furnishings recreation supplies clothing Maintenance Storage: equipment replacement parts tools machinery ladders lights cleaning supplies Outdoor Storage: lawn mowers gardening and landscaping tools tractors, etc. fuel, oil Maintenance Workshop: work bench Pre-architectural Program 94

106 shelving storage bins power tools DESIGN CRITERIA: The storage areas (general and maintenance) and the maintenance workshop need: proper ventilation temperature and humidity control sealed concrete floors vents for dust high ceilings shelving work bench (shop) electrical sources sink (shop) The storage room and maintenance room need to be adjacent to the loading lock. The loading dock needs to have: trash dumpster roll-up door walk-through door cardboard compactor truck height fenced on exterior Staff bathroom will include: toilet sink eyewash station Janitor s Closet will include: mop sink shelving Outside Storage will include: concrete floor floor space for outside equipment shelving paint storage area lockable adjacent to loading dock (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 95

107 FUNCTIONAL RELATIONSHIP/ADJACENCY The general storage room, maintenance storage and shop and emergency generator should be adjacent to the kitchen loading dock area and within the secure perimeter. The outdoor storage area will be outside the security perimeter but located near the loading dock. Pre-architectural Program 96

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110 EVALUATION OF AND RECOMMENDATIONS FOR FOOD AND LAUNDRY SERVICES FOR THE EXISTING JAIL AND THE PROPOSED NEW DETENTION CENTER Fishman & Associates, Inc., a food service consulting firm located in Venice, Florida, was retained by Liebert & Associates, as a sub-consultant, as part of the new detention center and community corrections center planning process, C. J. Fishman s role was to evaluate the food and laundry service operations for the existing and proposed new detention center. The following narrative summarizes their findings. FOOD SERVICE: Fishman & Associates analysis and recommendations are based on the criteria to provide the most efficient and cost effective food service operation for the feeding of 1,572 inmates (1,000 in the current downtown facility and 572 inmates in the new detention center). The existing kitchen has been used to produce meals for up to 1,200 inmates for any one meal period. This is a production and tray line system located on the second floor. General refrigeration, freezer, and dry storage are located on the ground floor. The second floor kitchen currently has two small walk-in coolers for operational storage. This kitchen is adequate for the current population; however it does not have the capacity to accommodate the additional population of the new detention center. It will be undersized in refrigeration, dry storage, tray makeup, tray washing, and tray and cover storage. The current kitchen, while effective for present use, does not allow for a cost effective expansion to meet the future needs of the new jail. To expand the second floor kitchen, relocation of adjoining areas would be necessary and expensive. The current kitchen is located on the second floor, with most of the refrigerated and dry storage on the first floor. The ideal situation would be to have both the storage and kitchen together on the first floor. This would improve efficiencies and possibly reduce one FTE. However, due to the constraints of the current jail, this is not possible without a major remodel and financial expenditure. As stated above the current operation is still effective and will continue be able to handle the existing jail in the future. Cook/Chill Option and Analysis: Fishman & Associates have explored the possibility of converting the existing kitchen to a satellite receiving kitchen with main food service production and operations being conducted at the new detention center when built. The food would be produced in a cook / chill production operation. The menu items would be produced in bulk, chilled and inventoried in walk-in coolers for a day cycle. Food would be brought to the existing jail and stored in the current walk-ins and would need to be rethermalized for meal service. Rethermalization would require space locations for beverages and retherm Pre-architectural Program 99

111 cart or carts in or near the pods for rethermalizing the cold food to hot. Tray washing, storage, and clean up would still be done at the existing facility. The investment required for transport equipment, retherm equipment, trays, covers, storage bins, vehicles and the cook / chill production equipment would be approximately nine hundred thousand dollars ($900,000) to one million dollars ($1,000,000) in addition to the cost of the new kitchen. This estimate does not include vehicle maintenance, gas, insurance, and staff time. A new cook / chill kitchen budget with retherm equipment in both jails including trays, covers, storage bins, vehicle and additional support items would be approximately one million, four hundred thousand dollars ($1,400,000) in a 6,900 square foot kitchen. This equates to about two hundred and three dollars ($203) per square foot for equipment only. When evaluating a cook / chill production operation we look for labor savings, savings in food costs, and opportunities to sell food to outside operations. Through our outside research, conversations with staff, and evaluation of your current food service provider s operation (Trinity Services Group, Inc.), we have determined that a cook / chill operation is not cost effective in this application for Sarasota County. There would not be a savings in labor as the inmates would not be able to work the system. A Trinity employee or another contractor s staff or a civilian staff person would be needed to operate the system with minimal inmate involvement. Trinity is part of the Compass Group, one of the largest food service providers in many fields of operation, and their purchasing power is very strong, allowing them to minimize their food costs through maximization of their purchasing power. The above would be true with any other large food service provider. Based on our research of the area and other food service providers there is minimal opportunity for the Sarasota County Jail to produce and sell food to outside operations due to location and lack of proximity of possible customers. Recommendation: Fishman & Associates recommend that the existing jail s operation remain the same, without any renovation, and a new kitchen be designed for the new jail. The new detention center kitchen will require approximately 6,900 square feet of space to provide food service and allow some flexibility for additional equipment and storage through expansion in the future if the need occurs. We recommend that the kitchen be designed on an exterior wall to allow for any long term expansion, flexibility, and the minimization of future construction costs. A budget for this cook / serve operation is eight hundred twenty five thousand dollars ($825,000). This equates to approximately one hundred and twenty dollars ($120) cost per square foot for equipment only. Staff dining will be provided adjacent to the kitchen for approximately 40 people and include a serving line and two bathrooms. The square footage for this area is 1,000 square feet. Pre-architectural Program 100

112 LAUNDRY: The current jail laundry has handled an inmate population of up to 1,200. The current laundry is located on the ground level and has five 50 lb. washers, one 80 lb. washer and five 100 lb. dryers. Each housing unit of 48 inmates, in the North Wing, has three 30 lb. washers and three 50 lb. dryers to handle the inmates personal items. The central laundry currently does not have enough storage area for clothing, sheets, pillow cases, blankets, and laundry bags. These items are currently stored in a different location within the jail. An additional square feet would be needed to allow for combined storage. Recommendation: With the addition of the detention center, the current laundry equipment and space would be inadequate to centralize the operation at the existing facility. The current operation of the jail s laundry is conducted with one Deputy Supervisor, four inmates per day shift, four inmates per night shift, and one inmate on a midnight shift seven days a week. The existing laundry is sufficient at present and, with the new detention center being built and a reduction of inmate population to 1,000, the midnight shift could be eliminated. After evaluation of the existing operation and discussions with Sheriff s Department personnel the cost savings is in the labor which is provided by the inmates. Another option evaluated is centralizing the laundry operation in the new detention center and transporting the soiled and clean laundry back and forth, still leaving the pod laundries for personal items in each jail. Fishman & Associates recommend that each jail have its own pod laundries. Fishman & Associates also recommend that the existing jail continue its own operation and the new detention center have its own laundry as well. To centralize one laundry at the new detention center for an additional 572 beds and satellite to the existing facility would not be cost effective when additional expenses such as vehicles, personnel, gas, travel time, and extra laundry support equipment are factored in. The laundry at the new detention center should be approximately 2,100 square feet. This space would accommodate three 75 lb. washers, three 100 lb. dryers, folding area, chemical storage room, rest room, sewing area, and storage for clean product. This square footage allows for future washers and dryers as shown on our diagram. Fishman & Associates also recommend that the laundry be built on an outside wall to allow for long term expansion if the need should occur. Pre-architectural Program 101

113 FUNCTION: FOOD SERVICE Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: The food service component includes all phases of food delivery, food preparation, and distribution for inmates and staff. A staff dining room will also be provided for staff meals. This area will be located inside of the secure perimeter and in close proximity to the kitchen. USERS: food service personnel inmates eating in their dayrooms inmate workers assigned to the kitchen staff dining in the staff dining room OPERATIONAL SCENARIO: made by the administration: Scenarios are based on the following decisions up to 572 inmates will be served three meals a day all staff can eat in the staff dining area the kitchen should be able to handle expansion beyond 572 beds in the future inmate workers will be used in the kitchen under the supervision of food service personnel inmates will eat in their dayrooms Food Delivery and Storage: The food service supervisor will be responsible for determining the menus and ordering the food food will be delivered to the loading dock food will be unloaded by inmate workers under supervision food service personnel will inventory products food will be stored in either dry storage, freezers, or refrigerators Food Preparation and Distribution: All food will be prepared by the food service personnel and inmate workers under supervision Pre-architectural Program 102

114 Staff Dining: all food will be portion-controlled onto insulated trays trays, utensils, condiments, and beverages will be placed on carts and delivered to the housing units by inmate workers housing officers will supervise the distribution of the trays and food housing officers will be responsible for returning the same number of trays and utensils that were brought in trays will be returned to the kitchen for cleaning and storage trash will be placed in dumpsters for removal daily Staff will have their own dining room food will be served cafeteria-style staff will eat the same food as served on the line DESIGN CRITERIA: The kitchen will be designed so that the functions that need to occur are arranged sequentially in order to prevent cross-circulation. The kitchen must be oversized to handle future expansion. The following items will need to be included in the kitchen area: Dry, refrigerated, and frozen storage areas large enough to handle any need for expansion food preparation areas baking area an area to portion food onto trays cart storage area tray storage area tray and pot wash area food service office (raised, glass walls, office furniture) toilet secure storage beverage area inmate working eating area Pre-architectural Program 103

115 loading dock sallyport trash area with a trash compactor staff dining room with: movable tables and chairs to seat 40 staff vending machines salad bar bathrooms outdoor courtyard with seating (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 104

116 FUNCTIONAL RELATIONSHIP/ADJACENCY The kitchen must be located adjacent to the loading dock for food delivery. There should be easy access to the storage area from the kitchen. The storage areas should be as close to the loading area as possible, but still within the kitchen. The staff dining room will be located inside the secure perimeter, in close proximity to the kitchen. Pre-architectural Program 105

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119 FUNCTION: LAUNDRY Related Florida Model Jail Standards: PROGRAMMATIC SCOPE: The laundry is operated by detention center staff and inmate workers. The laundry will be an adequate size to handle the laundering of inmate uniforms, sheets, towels and blankets for the 572 inmates and future growth. USERS: Corrections staff, detention center staff and inmate workers OPERATIONAL SCENARIO: The laundry will be used for the collection, distribution, storage and laundering of inmate uniforms, bedding and towels. The following procedures will be used to collect and distribute inmate uniforms and bedding: Laundering upon admission to the facility, inmates will be issued a uniform, underwear, a towel, a pillow case, a sheet, and a blanket a schedule will be set up to exchange the bedding of each inmate twice a week a schedule will be set up to exchange inmate uniforms twice a week inmate workers, under the supervision of a staff member, will bring new bedding and uniforms to the housing units by cart; one item will be issued for each item collected kitchen inmate workers will be issued new uniforms each day laundry will be done on one or two shifts by inmate workers supervised by staff laundry will be folded and stored in the laundry area; uniforms will be shelved by sizes DESIGN CRITERIA: The laundry room must be specially designed for that purpose. It must have: an appropriate ventilation system floor drains non-skid floor fire detection and suppression system The following equipment and furnishings, at a minimum, will be necessary in the laundry room: 3 75 pound washers (expandable to 5) Pre-architectural Program 108

120 3 100 pound dryers - (expandable to 5) folding tables laundry carts laundry tub (sink) shelving for storage and clean laundry 4 sewing tables silk screening table Other rooms associated with the laundry include: a sewing room with four workstations a bathroom a janitor s closet with a mop sink and shelving a staff office with office furniture a linen storage room with shelving (see the remarks column on the Space Needs Sheets for additional information) Pre-architectural Program 109

121 FUNCTIONAL RELATIONSHIP/ADJACENCY The laundry room needs to be adjacent to the loading dock for the delivery of supplies. Supply and clothing storage need to be adjacent to the laundry room. The laundry area must be within the security perimeter. Pre-architectural Program 110

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124 GENERAL DESIGN REQUIREMENTS Building Codes The design should conform to the following building codes: Uniform Building Code Uniform Mechanical Code Uniform Plumbing Code National Electrical Code NFPA 101, the Life Safety Code Accessibility The Americans with Disabilities Act. The county intends to meet the requirements of the Americans with Disabilities Act and its Accessibility Guidelines in the design of this facility. Guidelines cover entrances, security systems, visiting areas, holding and housing cells, visible alarms, and telephones. These requirements are too specific to be paraphrased in this program without loss or distortion of meaning; therefore, the architects are referred to the-original. In the program, any functional dimension that conflicts with ADA requirements is superseded by them. In addition, the following suggestions are offered to help meet the intent of the ADA. However, the county must consult with its legal counsel to confirm that these suggested actions will meet that intent and protect the county from liability. A minimum of one bunk or cell in every housing unit will be accessible. The interim regulations require 3% of the bed capacity be accessible. One inmate toilet, lavatory, and shower in every housing unit will be accessible. Blocking and mounting will be provided for grab bars at toilets in wet cells, but grab bars will be removable by maintenance staff when designated cells are not in use by disabled inmates or custody staff determines there is a significant suicide risk. Door hardware at wet cells will not employ levers on the inside. Doors may swing out with push plates on the inside. All office and program spaces, both centralized and at the housing areas, will be fully accessible. Accessible parking will be provided at staff, visitor, and service areas. Pre-architectural Program 113

125 The passenger loading zone outside public reception and the path of entry for visitors, including public conveniences, will be accessible. It will be necessary to provide a path around and adjacent to the metal detector for wheelchair users. Reception and visiting facilities will be accessible. It is intended that civilian employees be able to use staff support areas, so the area must be fully accessible. Building Structure and Enclosure The construction should emphasize both security and durability. Materials such as concrete or masonry are required for all exterior walls of the jail. Construction of nonsecure areas such as the administrative offices may be consistent with local practice and not secure. Window overhangs or tinting shall be used to control direct heat gain from sunlight. Housing unit windows should be fixed. Interior Requirements Floors Carpet, where used, should be fabricated of looped yarn with a sealed back. Continuous filament carpet should not be used. Vinyl composition tile (VCT) should be 1/8 inch thick with any pattern or color integral throughout the body. Use ceramic mosaic tile in public and staff rest rooms. Use stainless steel in inmate toilet and shower areas. Concrete floors in service spaces shall be smooth finished and sealed. Walls Program areas, offices, and administrative areas can be of light frame construction with gypsum wallboard finishes. Baseboards in office and program areas will be black and mechanically fastened. No base is to be provided in housing units of cells. Areas such as inmate housing and intake and release should have painted interior masonry partitions or similar. Bumper rails should be installed in corridors of high traffic areas where carts are used. Pre-architectural Program 114

126 All paint should be washable, semi-gloss; no flat wall paint should be used. Ceilings Administrative, main corridors, areas that are staffed when inmates are present and public reception areas can have suspended grids with acoustical lay-in panels. Storage rooms may have exposed ceiling structure unless noted otherwise. Most other areas should have either security plaster or mechanically fastened acoustical ceilings. Doors Cells will have correctional steel doors with view panels, food tray slots in doors will be provided in special needs and disciplinary units. Office and program interiors may have solid core flush wood doors with view panels. Support and storage areas shall have commercial grade metal doors (unless security is an issue). Colors Thoughtful use should be made of color, including trim and accents, to enhance the character of the design and to reflect a calming environment. With some variation, a limited number of colors should be used to simplify stocking of paints. Furnishings Movable furnishings will be used in the general population units. Graphics and Signage Signage will be provided to identify the facility and each building, operational area, and room. Directional signage and instructions to visitors will be in English. Janitor's Closets. Every janitor's closet will be provided with a utility sink, sealed floor with drain, a GFI outlet and shelving. Ambient Environment and Building Systems Natural Light and View Windows in offices and program areas are desirable, to provide natural light. Access to natural light shall be provided to all inmate sleeping and dayroom areas. Pre-architectural Program 115

127 Artificial Light Office areas are to be provided with ambient lighting from ceiling mounted recessed fluorescent luminaries with parabolic diffusers to reduce glare at computer monitors. Where possible, indirect lighting should be incorporated. Lighting controls (e.g., switches) with long rated lives under heavy use should be selected. Diffuser selection should consider glare on monitors of inmate terminals at housing units and all staff posts. Lighting in the general population and higher security units should be by tamper-resistant correctional fixtures with non-breakable lenses located out of reach where possible. All lighting should be accessible by a 20 foot lift. Acoustics Typically, correctional facilities are constructed of hard materials which reflect sound. The configuration of spaces, their finishes, and detailing need to recognize the need for officers and inmates to communicate and ability of inmates to sleep or concentrate when they need to. This is particularly true in the housing units, classrooms, visiting, and counseling areas. Speech confidentiality is an issue in offices, medical, pastoral, and visiting, and counseling rooms. Acoustic design for dayrooms and other spaces in this facility should follow the recommendations of the Acoustics Design Guide for Corrections from the Advisory Council on Corrections and Acoustics (655 Fifteenth Street, NW; Suite 200, Washington, DC ) which suggest strategies for limiting reverberation time to 0.75 seconds, a maximum noise Level of 65 d.b.a. during normal activities to provide speech intelligibility between officers and inmates, and a maximum noise Level of 50 d.b.a. from mechanical equipment. Additional strategies should be employed to control sound sources such as mounting televisions speakers in the ceilings over viewing areas or providing headsets. The placement and finishes at telephones shall minimize interference between telephone conversations and from other ongoing activities. Communications An internal phone system is needed for staff. An inmate, collect only, telephone system is needed in every housing unit. HVAC Climate control is important for staff comfort as well as for inmates. HVAC systems shall be controlled by an energy management system. Plumbing Systems should be designed with simplicity to enable local maintenance. Hot water supply should be managed centrally as part of the energy management system. Controls at showers and faucets should be air volume metered providing premixed, tempered water at 110. The cost benefits of using a re-circulating hot water system should be determined and reported to the client. If water treatment is provided, reverse osmosis is Pre-architectural Program 116

128 preferred over water softeners to avoid the use of salt, reduce maintenance, and save water. Chases with lockable access doors for maintenance are required behind all fixtures in all locations. Provide ball valve shut-offs at housing unit toilet areas that are easily accessible to officers. Toilets at lobby and general offices shall use 1.6 gallons per flush. Stainless steel toilets shall be used at all general population housing units. The current electronic water shut off system should be used in the expansion. Fire and Life Safety All NFPA Life Safety codes must be addressed, including the provision of: interconnected smoke detection, fire detection, and audible alarm systems exit illumination emergency illumination duct dampers at smoke partitions Additionally, fire sprinkler heads throughout the housing units shall be inaccessible to tampering or suicide attempts by inmates. Other Requirements Standardization of Products Facility design, detailing, and product selection should have a high degree of uniformity not only internally, but also with systems and products already in use or to be used at other county buildings. This requirement has the following objectives: minimize the number of different parts that must be stocked minimize the number of different tools needed for maintenance minimize the amount of staff training required to operate and maintain facilities reduce the potential for operational errors upon changing posts The A/E team should coordinate material and product selection with the county to specify those that are successfully being used and avoid those with a history of problems. Spare Parts and Extra Material It is recommended that the design team fully explore the need to require suppliers to deliver a quantity of space parts and extra materials as part of the conditions of their contracts. Frequently replaced and hard to obtain parts should get special consideration. Pre-architectural Program 117

129 Candidate parts are floor and ceiling tile, doors, windows, locks, hardware, glazing, security fasteners, electronics, communications and control devices, switches, and others. As-Built Drawings The contract documents shall direct the contractor to provide CAD as-built drawings in a format to be approved by the county. Site Development Requirements Image The following principles should be followed throughout the facility, including at the housing units, in developing the image of site and building elements: The facility should have a regional image that is appropriate to the function and climate. It should blend with its surroundings. Make use of simple aesthetic elements to provide image, such has emphasizing architectural features at building entrances. Do not over stress aesthetic elements to ensure that funds are available for needed features and systems There should be a thoughtful use of color inside and out. Site Components Parking Several different parking areas shall be provided for the detention center with the following numbers of spaces and approximate areas: Square Feet* Spaces* Detention Staff Parking 35, Public Parking 17, The staff parking spaces will be fenced for the staff with card access by means of an autogate. Lighting and camera coverage (monitored at central control) will be provided for all parking areas. * To be verified by architects Signage The text of the signage listed below shall be verified with the County: building identification at the entrance to the facility Pre-architectural Program 118

130 "visitation by appointment only" posted at the public entrance directional signage to buildings warning to the public at the outside perimeter fence Landscaping It will be the architect's responsibility to design site elements and landscaping for the entire complex. The scope of construction work shall include all site landscaping. Lighting The following locations shall be provided with the minimum night time illumination levels indicated: Illumination Location (foot-candles) Trash Areas monitored by camera 10 Building entrances 5 Seating areas 5 Perimeter fence 5 Walkways and services roads 2 All other areas 1 Provide a 150 square foot enclosure for one 10 cubic yard drop box trash dumpster adjacent to the truck loading area. Provide a 20 foot deep concrete apron at the approach to the enclosure. Provide a fenced and screened area of approximately 150 square feet adjacent to the trash area for the collection and separation of recyclable materials. This section was developed with the assistance of Mr. Jay Farbstein. Pre-architectural Program 119

131 SECURITY NARRATIVE Security for the new Sarasota County Detention Center is provided through a variety of means integrated into an overall security package. The foremost ingredient for ensuring security is the appropriate number of trained staff. The safety of officers and inmates is at risk without the right staff, no matter what security equipment is installed. During this stage of pre-architectural programming, the detention center planning team has discussed some security features that reflect the jail's operational philosophy. This security narrative is meant to summarize those decisions. As the county gets into the design phase, more detail will become available on the specific operations of the equipment and their controls. The exterior of the new detention center will provide a secure envelope. All openings in the perimeter will be electronically controlled and monitored. No one can enter or exit without permission. Once a secure perimeter has been achieved, the interior security can be treated in different ways depending on the location, activity, and operational philosophy. The following components of security will be discussed in general terms in this Security Narrative: control centers, doors, locks, walls and glazing, intercoms, paging, cameras, telephones and walkie-talkies. A. Control Centers The perimeter and the main movement corridors of the facility will be controlled from central control. Local controls for cell doors(where applicable), inner dayroom doors and program rooms on the housing units, in the direct supervision housing units, will be controlled individually by the housing officer either from the housing control stations by use of touch screen monitors or by the use of PDAs or other similar technology. The housing control station in housing cluster # 2 will control all doors in the 32 single cell unit and the 32 bed multiple occupancy unit using touch screen technology. Central control will be able to override all of the local controls in the case of an emergency. Central Control: All entrances into the facility from outside the secure perimeter will be controlled electronically by Central Control with video surveillance and intercom communication. Central Control also has back-up control of cell, dayroom, and corridor doors for emergency situations. All camera monitors will be located in Central Control. Central Control will be in communication with detention staff via intercoms, walkie-talkies, and telephone. Central Control will be able to take over all functions of the housing control stations in emergency situations. The fire alarm system will be monitored from Central Control. Air-pacs will be located throughout the facility. The electrical system of the detention center will be backed up by an emergency generator. Housing Unit Control Stations: All cell doors (where applicable), inner dayroom doors, program rooms on the housing unit will be controlled by the housing control stations for each unit. Central Control will be able to override all of the doors Pre-architectural Program 120

132 controlled by housing unit s control stations and the booking control counter. The corridor doors to the housing clusters will be controlled by the Central Control. The housing control stations will have the controls for the lights, telephones, water, televisions, and electrical outlets in the dayrooms. Booking Control Counter: The entrance into booking from pre-booking and any other electronically controlled doors in the booking area will be controlled by the booking control counter. Central Control will only be able to override all functions of the booking control station. B. Doors All doors in the facility will be electronically-controlled swinging doors except for the following, which will be sliders: main corridor doors, and all interlocked doors in sallyports. The holding cells will have electronic and/or manually-controlled swinging doors. The holding cells and single cells will include food passes in the doors. All electronic doors will have a key override. C. Locks Eight-inch locks (for example 120 series locks) will be used throughout the facility on swinging doors. Any door entering the secure perimeter will be on interlocks including: vehicle sallyport, loading dock, main lobby entrance, staff entry, and entrance to Central Control. D. Walls and Glazing All exterior walls will be grouted and have rebar in the concrete block. All windows will be have no more than 5-inch openings; the glass will be laminated with a minimum 30-minute-attack rating. The roof will be a concrete slab to complete the secure envelope. Interior walls do not need to be grouted except for the walls dividing the dayrooms from the corridors. E. Intercoms Intercoms will be the main communication system used throughout the facility. Intercoms will be located at all doors into the facility that are controlled by Central Control. The officer will push the intercom button, which will light up and buzz on the control panel in Central Control. Central Control will then open the communication Pre-architectural Program 121

133 channel by pressing the appropriate intercom button and will press the "press to talk" button and acknowledge the caller. For intercoms that are associated with doors that have camera surveillance, the camera will automatically appear on a priority monitor in Central Control when the officer presses the intercom button. In this way officers will be able to see who activated the intercom. All cells and dayrooms will have intercoms; when activated by an inmate pressing the button, intercoms will light up and buzz at the housing control stations. The housing control stations will have an intercom that communicates directly with Central Control. This will be used for routine conversations between the two positions or in an emergency situation. A vehicle detector will be located outside the vehicle sallyport to alert dispatch to activate the pole-mounted intercom. F. Paging A paging system will be installed throughout the facility and will be grouped by zones; some will have only staff access, others only inmate access; others will have both. G. Cameras Cameras will be placed on the exterior of the building to watch entrances to the secure perimeter, the public lobby, and the perimeter of the housing area. All cameras will be color and will feed to color monitors in Central Control. The cameras will be grouped by function onto 9 or 12 inch monitors. Several cameras will rotate on a monitor. Central Control will be able to video-tape from any camera. All cameras that watch doors with intercoms, within the facility, will be programmed to come up on a priority 12-inch monitor in Central Control when the officer acknowledges an intercom that has been activated on the panel. Interior cameras will be used to monitor corridors that are not under direct observation and all controlled doors. Cameras may be used to monitor inmate living areas. H. Telephones Telephone systems will be provided by the owner. Location of the phones throughout the building will be determined by the owner. Telephones will have the capability to be programmed either to make or accept outside calls or not. The housing control stations will have a phone for internal communication only. Non-emergency conversations between staff should occur on the telephones rather than the walkie-talkie whenever possible. Pay phones that can be used only for collect calls will be in the dayrooms for inmates' use. Pay phones will be provided in the public lobby and in the booking area. Pre-architectural Program 122

134 I. Walkie-talkies Walkie-talkies will be provided by the owner. The base station will be located in Central Control. Walkie-talkies will be worn by most, if not all, staff in the facility and used only for internal communication. Staff will use them sparingly in order to cut down on chatter. The major use will be to locate a staff member or to provide a quick piece of information from one staff to another. The walkie-talkies will have a panic button which, if activated, will set off an alarm in Central Control. Battery chargers will be placed in the briefing room. Summary What has been outlined in this security narrative is meant to guide Sarasota County's architects in the design process by giving them an understanding of the owner's operational philosophy and approach to facility security. Many of the above issues will be refined as the County becomes involved in the design process. Pre-architectural Program 123

135 FACILITY ORGANIZATION AND ADJACENCIES The new Sarasota County Detention Center is planned as a full service, medium/minimum security county jail. It will serve as a satellite facility to the main downtown jail. The facility will be composed of the following components: Outside the secure perimeter there is separate parking areas for visitors and detention staff. There are four entry points into the secure perimeter. The public lobby, intake (vehicle sallyport), staff entrance and the deliveries loading dock. All entries have sallyports. All entrances should be located away from each other in order to separate the flow of law enforcement, public and deliveries. The detention center public entrance is through the main lobby. The detention center administration area should be located outside the security perimeter and adjacent to the public lobby for easy access. The detention center observation room for court proceedings is adjacent to the main lobby. Court staff will have a separate entry point to their area, outside the secure perimeter. Central Intake will be located adjacent to the vehicle sally port. Staff support areas may be located adjacent to the administration area and will have a separate entrance from the outside. Staff areas will be outside the secure perimeter. Central control shall have a view of the main inmate movement corridor. Central control should be a secure area onto itself. Most program areas (outdoor recreation, multipurpose and counseling rooms) will be located at the housing unit or cluster. All support services - laundry, storage, maintenance and food service should be located adjacent to each other with easy access from the loading dock. A diagram showing overall site relationships is shown on the next page. Pre-architectural Program 124

136 Pre-architectural Program 125

137 SQUARE FOOTAGE SUMMARY The square footage summary form lists all the functional areas described in the preceding section. The net square footage and the gross square footage are summarized. The individual grossing factors used are listed on the individual space needs forms located at the end of each functional area. In order to adequately determine the total square footage necessary to build this detention center, a circulation and mechanical factor must be added to the subtotal gross square footage number. Circulation and Mechanical Space These factors are applied to the building's subtotal gross square footage. The circulation space takes into account the circulation required between functional areas. The Mechanical Factor with in the program assumes the inclusion of Mechanical, Electrical, Plumbing areas. Electronic Security Equipment Rooms, Compressor Rooms, Main Distribution Facility (MDF), Intermediate Distribution Facility (IDF) are examples of other spaces considered part of the Mechanical Factor and should be accounted for when integrating appropriate systems. Factors Specific to the New Sarasota County Detention Center The space program for the detention center includes 121,298 net square feet and 203,188 gross square feet. This represents 355 square feet per inmate for the original inmate capacity of 572 inmates. The national average, as compiled by one study, is 421 square feet per inmate. The net-to-gross efficiency rate for the entire building is 1.67%. Pre-architectural Program 126

138 Pre-architectural Program 127

139 DETENTION CENTER DESIGN CONCEPTS Based on the Pre-architectural Program, the architectural firm of The Lichtman Associates, of Princeton New Jersey, under a sub-contract to Liebert & Associates, developed design concepts that reflect the operational philosophy, square footage of spaces and the space adjacencies outlined in the program for a 572 bed Detention Center. These concepts were done to graphically demonstrate what the facility could look like. It was also done to develop a construction and project cost estimate. The design concepts can serve as a roadmap to the architects hired by Sarasota County to design the facilities. These concepts were developed with the User Group Planning team. Detention Center Core Support Building Exteriors The architecture, as shown, is constructed of concrete masonry units covered with stucco and with inserts of large energy efficient, tinted, low-e, glazed areas to provide natural light into functions within. All lobby entrances are identified by canopies and glazed walls. Intake and services areas are discretely located from the pedestrian lobby entrances as to avoid any cross circulation. Pre-architectural Program 128

140 Detention Center Core Support Building The Detention Center core support building is divided into several program functions: intake/release/transport, inmate programs, medical, public lobby/video visitation and courts functions, Detention Center administration and custody staff support areas, as well as support services such as kitchen, laundry, maintenance and storage areas. A centralized corridor leads staff directly from the lobby to housing units, all in view of the central control station. A direct connection corridor is provided between the intake/courts transfer/release area to the pre-classification housing building, which also contains the courtroom for in-person or video court sessions. Medical, program and support areas are master planned for easy expansion. Courtyards are provided for Detention Center administration and custody staff. The large intake/courts transfer/release area includes a mezzanine level for administrative functions not requiring detainee access. Pre-architectural Program 129

141 Pre-Classification Housing Building The pre-classification housing building layout reflects the program requirements for two- 48-bed dormitory units, two-12-bed dormitory units, and one- 4-cell housing unit. A centralized officer s station can observe the interiors of all housing units, and corridors leading to intake/courts/release and general housing units. The courtroom will be located in close proximity to the pre-classification housing area. Central control can observe main corridor movement between functional areas. Separate inmate release staging areas for males and females include non-contact visitation booths for pretrial and classification staff. Due to the short nature of stays in these units, no exterior recreation yards are provided. Future expansion has been master planned. Typical 64-Bed Dormitory Unit A typical 64 bed dormitory housing unit includes 32-beds are located on dayroom level and 32-beds are located on a mezzanine level. Bathrooms are located on both levels. The dayroom includes tables and chairs for dining and other passive program activities. Other functions accessed directly from the dayroom are as follows: multi-purpose Pre-architectural Program 130

142 classroom, video visitation booths, a time-out room, an issue/counseling room, beverage and laundry counters; and an outdoor recreation area. An officer s station is centrally located to view all inmate activities from a desk that supports direct supervision operations. Abundant natural light is used so as to supplement electrical lighting as well as improve the environment for both staff and inmates alike. Housing Cluster No. 1 Housing cluster # 1 consists of four 64-bed housing units that are arranged in a quaddesign. A staff bathroom, janitor s closet and mechanical/electrical rooms are located along the corridor. In addition to adding future housing units on the site plan, additional expansion can be added by extending the corridor as shown. Housing Cluster No. 1 - Exteriors Pre-architectural Program 131

143 The architecture utilizes concrete masonry units with a stucco exterior and horizontal strip windows for dormitory sleeping areas. Glazed corners and outdoor recreation courts provide natural light into dayrooms. Sloping roofs above housing wings protect roof mechanical equipment and provide a residential aesthetic for the Detention Center. Enclosed corridors also incorporate windows to provide natural light along all access paths to functions within the Detention Center. 32-Bed Multiple Occupancy Cells (MOC) Housing Unit This unit utilizes the typical dormitory arrangement but provides 8-beds (bunk-beds) in one sleeping area enclosed with glazed walls facing the dayroom and custody officer s enclosed station with indirect supervision inmate management. A toilet/lavatory area is located in each 8-bed sleeping area. The dayroom a multi-purpose room, video visitation booths, laundry, showers, outdoor recreation area and an issue/counseling room. The outdoor recreation area can be readily observed by the officer. The recreation area also provides for an excellent source of natural light in the dayroom. Pre-architectural Program 132

144 32-Bed Single Occupancy Cell (SOC) Housing Unit 16-single cells are located on the dayroom level and 16-single cells are located on a mezzanine level. All cell fronts are in view of the enclosed officer s control station to be operated in an indirect supervision mode. The dayroom also includes a multipurpose room, video visitation booths, laundry, showers, outdoor recreation court and an issue/counseling room. Housing Cluster No. 2 Two 64-bed dormitory housing units, one 32-bed multiple occupancy unit and one 32- bed single cell unit form this unique housing cluster. The two 64 bed dormitories are operated under the principle of direct supervision, the remaining two units are operated utilizing indirect supervision. A staff bathroom, janitor s closet and mechanical/electrical rooms are located along the main corridor. Pre-architectural Program 133

145 Housing Cluster - Interiors The interior views of a typical 64-bed housing unit describe the openness of the environment, access to the mezzanine levels and outdoor recreation area, all in view from the officer s open-desk station. Acoustical ceiling tiles provide excellent acoustics for officer and inmate communications. Tiled floors provide a normalized environment and color to enhance the interior spaces as well as provide for sanitary, easy to clean, surfaces. Despite the fact that all inmates can be observed from a single point, the officer in-charge of the unit is encouraged to walk about the housing unit to improve inmate behavior management of the population. Site Plan Option A (on a generic flat site) The site plan reflects how the Detention Center and Community Corrections Center could be co-located on one campus, each with expansion capability. The Community Corrections Center and the Detention Center are placed within a justice campus on a diagonal orientation. Parking for staff and public are separated in addition to separate intake/courts transfer and services areas. A low perimeter fence encompasses the Detention Center while the exterior walls of both the Detention Center and community corrections housing become the secure perimeter. The Detention Center footprint is compact with short distances to programs and services and housing units via an Pre-architectural Program 134

146 enclosed corridor system. The community corrections footprint is a campus layout with housing buildings and support services building surrounding open space with access to all functions via a covered walkway system. Both the Detention Center and community corrections have been master planned for future expansion. Once an actual site is selected, this concept may need modification. Site Plan Option B (on a generic flat site) The Detention Center and Community Corrections buildings are placed parallel to each other with centralized parking to be shared between facilities. Generally, all other features identified above are the same for this option. The actual choice between the options may be influenced once an actual site is selected. The overall size requirement for a site which co-locates both facilities, in a mostly one story configuration, as shown, is approximately 30 acres. Pre-architectural Program 135

147 FUTURE EXPANSION ISSUES As part of any proper planning process for a new detention center, Sarasota County must consider the possibility that the facility they are presently designing will need to be expanded some time in the future. Basically there are two ways to expand a facility: (1) adding beds, i.e., adding other beds in existing single cells or in dormitories; and (2) adding new housing units or clusters onto the existing facility. Each of these approaches to expansion has an impact on the design of the new facility and must be discussed during the initial planning process. Core Area: Either type of expansion will affect the jail's core areas and services: food service, medical, programs, booking, laundry, storage, programs and visitation. If more inmates are eventually going to be served by these areas, the areas must be over-sized in the first construction phase. The number of new beds to be added must be pre-determined in order to adequately size these core spaces. Failure to do this will make it difficult to provide the needed services later on. One must also take into account the additional construction costs associated with the over-sizing and balance that with the actual likelihood of expansion. Double-bunking Single Cells: Adding another bunk in a single cell is obviously the quickest and cheapest way to expand a facility. The Supreme Court has ruled that double-bunking, in and of itself, is not unconstitutional. However, there are several issues to consider prior to making the decision to take that approach: The facility may no longer comply with State and American Correctional Association (ACA) standards. The issues of safety, security, and operational philosophy which originally led to the decision to use a single-cell design will be violated. The compliance with square footage requirements in cells and dayrooms may not be maintained. Certain classifications of inmates, such as disciplinary, medical, mental and maximum security, should not be housed in double-bunked cells. The staffing ratio originally planned will be out of balance. The question to be answered in the planning process is: Do we design for the eventuality of double-bunking? This would necessitate additional square footage in the dayrooms and cells as well as additional showers and toilet, etc. If double-bunking never occurs, a lot of space and money is wasted. Pre-architectural Program 136

148 Increasing Dormitory Occupancy: Increasing the number of beds in existing dormitories again raises some issues related to double-bunking. Included is: Do we increase the square footage of the sleeping area and dayroom area and add additional bathroom fixtures in the first phase of construction? The issue of staffing ratios also needs to be considered. Adding a New Housing Clusters: The following issues related to future additions to the new detention center must be dealt with in the initial planning process: Is the site big enough for the future expansion? Will the future expansion displace existing parking or interfere with circulation patterns? Will the present water and sewer lines be adequate for the expansion? Once the location of the expansion is determined, all electrical conduit and plumbing lines should be stubbed-in to that location. The impact of expansion on the operation and circulation patterns of the existing facility must be assessed. Besides over-sizing the core area, the control center must have adequate room for the increased door and intercom controls that will be necessary. The types of beds that will be needed in the expansion must be addressed. How will they impact on the classification of existing beds? Sarasota County's Response to Future Expansion: The County s philosophy is that double-bunking is a viable, cost effective response to a crowding situation while new beds are built. However, in the first phase of construction there are only 36 single cells. Therefore double-bunking will not provide much shortterm relief. The dormitories, in the first phase of construction, are all designed for a capacity of 64 inmates. That is the maximum allowed under state and ACA standards. Therefore, the County has chosen to plan for future expansion by adding new housing clusters. Key core spaces have either been oversized to handle future expansion or have been planned with exterior walls so that the space can be expanded. Core areas include the public side of video visitation, detention administration, laundry, food service, maintenance and storage. The site will be master planned to insure that all future expansion can be accommodated in an orderly manner and that any future expansion will not interrupt current operations. Pre-architectural Program 137

149 PRELIMINARY CONSTRUCTION AND PROJECT COST ESTIMATE The information provided for the detention center reflects current pricing in the justice community. Costs are shown for a non-leed building and a LEED design building. Costs are shown for construction and for total project costs. Total project costs include, in addition to the actual construction costs, fees, permits, fixtures, furnishings, equipment including telephone and data needs that need to be taken into account. Costs not taken into consideration are the actual purchase price of the property as well as any off site utility development that would be contingent on the specific chosen site. The construction cost for the new detention center, at total build-out is projected to cost $61,401,172. This cost is based on incorporating LEED design and products. This equates to $ per square foot. The cost per bed equals $355. These numbers are well within range of other detention centers around the county today. The per bed cost is actually low when you factor in that the core area has been over-designed to accommodate an additional 1,000 future beds. The total project cost, at build-out, is estimated at $84,403,045. If LEED design and products are not used the construction cost at total build-out projected to cost $58,350,320. The total project cost, at build-out, is estimated at $80,489,079. Construction costs can escalate based on when the facility is actually put out to bid. Construction materials and inflation are factors that can raise the costs. A depressed economy could cause a reduction in costs. However, $ per square foot, overall, is a good planning number. Some areas of the detention center are more expensive than others to construct. For example, housing areas can cost between $330 and $336 per square foot while program areas and support areas cost about $215 per square foot. The costs are based on the new detention center and the community corrections center being co-located on a new campus site. If the projects are built on two separate sites a net add of $300,000 per site is required. When the sites are shared, there are certain economies of scale of which advantage can be taken. These include utilities such as sewer (sanitary and storm), water, electric, and gas, as well as paved roads. Assuming separate sites, each will need to provide for distribution of all of the aforementioned utilities as well as their own road network. As with all of the construction costs, approximately 20% needs to be added for permits and fees. The F,F&E premium need not be added to this figure since it is addressing site work only. This translates to a total premium of approximately $360,000 per site should the County decide to separate the facilities. These costs do not include purchase price or any off site utility work. Pre-architectural Program 138

150 If the facilities are co-located; 30 acres will be needed. If the facilities are built on separate sites, the detention center, in order to accommodate future expansions, should be on approximately a acre site. The community corrections center (CCC) will need acres. The first chart reflects the construction and project costs, if the entire project (572 secure beds) were built at one time. The other charts show costs for various functional components. This was developed to be able to assign costs for various phasing options developed in the next chapter. 572 bed Detention Center (at build-out for 2030) Pre-architectural Program 139

151 Pre-Classification Housing, Courts, Intake Housing Cluster #1 Pre-architectural Program 140

152 Housing Cluster #2 Medical Pre-architectural Program 141

153 Detention Center Support Inmate Programs Pre-architectural Program 142

154 PROJECT DESIGN AND CONSTRUCTION SCHEDULE Pre-architectural Program 143

155 PRELIMINARY STAFFING ANALYSIS The following "Preliminary Staffing Analysis" is based on the operational philosophy of the new Sarasota County Detention Center, as reflected in the operational scenarios and the space adjacencies developed in this program. The number of staff necessary to operate a detention center is very dependent on the actual design of the facility. Sight lines and the number of post positions created will affect the number of staff needed to operate the detention center. This staffing analysis serves to define the minimum staff requirements to operate this detention center as programmed. The assumption is that the facility will be designed in the most staff-efficient manner. It is assumed that central control will have sight lines into the major inmate movement corridors. This staffing analysis should serve as a starting point for discussion and should be revisited throughout the design process. This staffing plan is based on the total build-out of 572 beds. Capacity could be phasedin over time. A phasing plan is presented in a later chapter of this report. Pre-architectural Program 144

156 Pre-architectural Program 145

157 Pre-architectural Program 146

158 STAFFING LEVEL ANALYSIS The capacity of the new detention center, if all housing clusters and units are open, is 572 beds. The staffing requirement will be 168. This includes: 1 administrators (0 Major, 1 Captain) 7 Lieutenants (5 Watch Commanders, 1 Booking, 1 Assistant Bureau Commander) 10 Sergeants 95 Corrections Deputies 55 Civilians However, some current positions in the main jail and the South County Jail will be moved to the new facility. This includes: 1 booking Lieutenant 8 Sergeants (4 from South County, 4 in Booking) 20 Corrections Deputies (8 from South County, 12 in Booking) 22 Booking Technicians 9 Property Technicians This represents a total of 108 new positions needed, at full capacity. For each housing unit not opened, staffing can be reduced by 5 Deputy positions. Pre-architectural Program 147

159 PRELIMINARY OPERATING COST The construction cost of the detention center represents about only 10% of the overall costs of the project over a 30-year life cycle of the building. Ninety percent (90%) of the cost is for the operation of the facility. Typically about 75% - 80% of operational costs is for personnel. The other 20% - 25% of the operating costs is for prisoner care including food service, medical, vehicles and inmate transportation costs, office supplies, records and forms, telephones, laundry supplies, inmate clothing, inmate hygiene items, other equipment and supplies needed for inmate programs and services, building maintenance and operations items such as utilities -- lighting, heating, airconditioning -- and maintenance of mechanical systems and security hardware and electrical systems such as intercom, switches, cameras and monitors. Jails receive more wear and tear than most other buildings due to the fact that they are 24-hour, 7-days-a-week facilities and the people in the jail would prefer not to be. Today's high-technology jails have made them more complicated and expensive to maintain. Salaries and Benefits (168 positions for total build-out of 572 beds) Staffing Costs: # of Positions Salary and Benefits per Position Total Cost for each Job Classification Major 0 Captains 1 121, , Lieutenants 7 85, , Sergeants 10 79, , Corrections Deputies 95 52, ,016, Control Room 8 32, , Specialists Classification 5 32, , Specialist Maintenance 1 34, , Visitation Specialist 3 32, , Administrative 2 40, , Assistant Booking Technician 19 34, , Court Technician 3 34, , Release Technician 5 34, , Property Technician 9 32, , TOTAL 168 $8,383, Staffing costs per year (2008 Dollars): $8,383, Figures provided by the Sarasota County Sheriff s Office Salaries are based on the Step Plan at step 0 Total does not include life and long term disability Pre-architectural Program 148

160 Life and LTD are based on salary and age The following positions will be applied to the needed staffing. These positions currently work in intake/release or the South County Jail. 1 Lieutenant 8 Sergeants 20 Corrections Deputies 31 Civilians Total 60 positions. This positions represent a reduction in personnel costs from the chart above of approximately $2,838, Therefore the new personnel costs for fully operating a 572 bed detention center is $5,544,902. Overall Projected Operations Budget: $8,383,701 = 80% of the operating costs (staffing) $2,095,925 = 20% of the operating cost (services and supplies) $10,479, Total Projected Operating Costs Per Year (2008 dollars) The Net Increase in Operating Costs, in 2008 Dollars will be Approximately $7,640,827. Pre-architectural Program 149

161 PHASING OPTIONS FOR A NEW DETENTION CENTER The new 572 bed detention center was programmed by Liebert & Associates and a planning team made of staff from the Sheriff s Office, the Facilities Department and the Criminal Justice Policy Coordinator. It is intended to meet Sarasota County s needs through 2030 based on inmate population projections completed by Mr. David Bennett. Based on the population projections per year, supplied by Mr. Bennett, and the fact that the 572 bed detention center is designed into three separate housing clusters, the County may choose to phase-in the project. The following are two phasing plans, based on projected bed space needs. Costs are based on using LEED design and products. Construction, project and operational costs are shown for each phase. A 256 beds community corrections center is also being planned. It is projected to be built in two phases. 160 beds by 2012 and an additional 96 beds by These numbers are factored into the detention center projections. OPTION # 1: Phase 1: (315 new detention center beds needed by 2012) The first phase of construction, in this option, is the most costly because it includes building the core infrastructure needed for all phases. The core infrastructure will include detention center support functions such as kitchen, laundry, maintenance, storage, administration and staff support areas, as well as the medical clinic, inmate program areas, central control, the public lobby, including the public court viewing area, a courtroom, court staging area, spaces for the Judge, Clerk, State Attorney and Public Defender, and video visitation. All of these spaces are needed to support the housing of inmates. The central intake area, including the vehicle sally port, the transport area, and the release area will be built in the first phase. Pre-architectural Program 150

162 The 124 beds for pre-classification inmate housing cluster, adjacent to the central intake area, will be needed in the first phase along with the 192 bed housing cluster (316 total beds). The 316 beds meets the projected bed space needed by With proactive management of the Criminal Justice System these beds should meet the County s needs through Square Footage: 151,417 Construction Cost: $43,995,375 Project Cost: $60,696,223 Operating Cost: $5.6 million (2.8 million in staffing costs have been applied due to the projected closing of the current downtown booking area and the South County Jail and consolidation at the new campus). Not included in phase 1: 256 bed housing cluster. Phase 2: (355 new detention center beds needed by 2018) Build an additional 128 beds (half of housing cluster #1, which is 256 beds) to raise the total number of new beds to 444. The 444 beds are more than the 355 projected bed space needed. It provides an 89 bed cushion. These beds are projected to be full within five years. Square Footage: 25,885 Construction Cost: $8,702,964 Project Cost: $11,853,427 Operating Cost: $6.1 million (2.8 million in staffing costs have been applied due to the projected closing of the current downtown booking area and the South County Jail and consolidation at the new campus). Not included in phase 2: 128 beds housing cluster (half of housing cluster #1). Pre-architectural Program 151

163 Phase 3: (491 new detention center beds needed by 2025) Build an additional 128 beds (second half of housing cluster #1, which is 256 beds) to raise the total number of new beds to 572. It provides a 81 bed cushion. These beds are projected to be full within five years. These beds should meet the County s needs through Square Footage: 25,885 Construction Cost: $8,702,964 Project Cost: $11,853,427 Operating Cost: $7.6 million (2.8 million in staffing costs have been applied due to the projected closing of the current downtown booking area and the South County Jail and consolidation at the new campus). OPTION # 2: Phase 1: (315 new detention center beds needed by 2012) The difference in this option from option # 1 is that central intake, including the vehicle sally port, and the release area will be not be built in the first phase. The transport area, including the transport sallyport would still be needed. A courtroom, court staging area, spaces for the Judge, Clerk, State Attorney and Public Defender and the public court viewing area would not be built in phase 1. Pre-architectural Program 152

164 The first phase of construction is the most costly because it includes building the core infrastructure needed for all phases. The core infrastructure will include detention center support functions such as kitchen, laundry, maintenance, storage, administration and staff support areas, as well as the medical clinic, inmate program areas, central control, the public lobby, including video visitation. All of these spaces are needed to support the housing of inmates. The 192 bed housing cluster and an additional 128 beds (half of housing cluster #1, which is 256 beds) to raise the total number of new beds to 320. The 320 beds meets the projected bed space needed by With proactive management of the Criminal Justice System these beds should meet the County s needs through Square Footage: 129,506 Construction Cost: $37,545,260 Project Cost: $51,808,432 Operating Cost: $5.2 million (plus 2.8 million in staffing costs for the continued operation of the downtown booking area and the South County Jail). Not included in phase 1: Central intake and associated spaces, a courtroom and associated spaces, the 124 bed pre-classification cluster and half of the 256 bed housing cluster. Phase 2: (355 new detention center beds needed by 2018)* Build an additional 128 beds (second half of housing cluster #1, which is 256 beds) to raise the total number of new beds to 448. The 448 beds are more than the 355 projected bed space needed. It provides a 93 bed cushion. These beds are projected to be full within five years. Square Footage: 25,885 Construction Cost: $8,702,964 Pre-architectural Program 153

165 Project Cost: $11,853,427 Operating Cost: $5.8 million (plus 2.8 million in staffing costs for the continued operation of the downtown booking area and the South County Jail). Not included in phase 2: Central intake and associated spaces, a courtroom and associated spaces and the 124 bed pre-classification cluster. Phase 3: (491 new detention center beds needed by 2025)* Build the 124 bed pre-classification cluster to raise the total number of new beds to 572. Build central intake, a courtroom and associated spaces. It provides a 81 bed cushion. These beds are projected to be full within five years. These beds should meet the County s needs through Square Footage: 47,795 Construction Cost: $15,153,076 Project Cost: $20,741,267 Operating Cost: $7.6 million (Downtown booking area is closed as is the South County Jail). Based on need at the time, phases 2 and 3 could be swapped. Numbers do not reflect future cost construction cost escalation. Pre-architectural Program 154

166 Pre-architectural Program 155

167 Pre-architectural Program 156

168 Pre-architectural Program 157

169 SITE CRITERIA The County established a Site Criteria Committee to develop site criteria that could be used to objectively evaluate potential sites for the new detention center and community corrections center. It was determined, based on the Pre-architectural Program, the design concepts and a conceptual site plan, that if the facilities are co-located, 30 acres will be needed. If the facilities are built on separate sites, the detention center, in order to accommodate future expansions, should be on approximately a acre site. The community corrections center (CCC) will need acres. Conceptual Site Plan for co-located facilities on one campus The following is the criteria developed by the Site Criteria Committee and approved by the Criminal Justice Commission (with the understanding that some criteria could change and the weighting factors may vary as the process continues) for the purpose of evaluating proposed sites in an objective manner: Pre-architectural Program 158

170 Pre-architectural Program 159

171 Pre-architectural Program 160

172 Pre-architectural Program 161

173 COMMUNITY CORRECTIONS CENTER: FUNCTIONAL AND ARCHITECTURAL PROGRAM I. Introduction Detention planning in Sarasota County is focused on a positive goal: To Improve Offender Outcomes. As such, the county plans to add capacity along a continuum of detention options. It plans to not only expand its hard-bed capacity by building additional jail capacity, but to also construct a facility that serves as a less costly jail alternative for appropriate inmates. It plans to build a Community Corrections Center. The CCC is a minimum security facility that offers a program-based, communityoriented alternative to jail for male and female offenders. It provides a step-down from jail for sentenced inmates, and can also serve as a direct sanction or diversion option for the courts. A Community Corrections Center prepares inmates for successful transition back to the community. Inmates residing at the CCC work in the community during the day and then return to the facility for the night. The principal objective of the CCC is to transition the offender to the community in a structured manner that holds the offender accountable while also working toward positive change. The goal is to address risk factors for recidivism (employment, substance abuse, and thinking skills) and return the offender to the community with a plan for continued improvement. The design of the Community Corrections Center should reflect its unique role within the corrections system. A CCC is a community-based facility that extends local corrections resources by offering a lower cost alternative to jail for eligible offenders. It is based on the philosophy that a structured progression from jail to the community can be effective in reducing risk. It provides a positive and structured environment in which to learn and test new skills and chart a path for the future. Inmates at a CCC serve their sentence while finding employment and having the benefit of a range of programs. The principal goal is to facilitate successful re-entry to the community. Benefits to the system include: Lower cost alternative to Jail Improved outcomes Added flexibility in jail management Increased options for judges The Community Corrections Center is planned as part of a comprehensive step-down strategy for moving inmates along a custody-to-community continuum based on inmate Pre-architectural Program 162

174 risk and needs. It fills a need between the jail (reserved for the highest security population), and community-based options, such as work crews and community service. The Community Corrections Center should not be viewed as ancillary to the Jail, but as a companion element. Just as research demonstrates that neither supervision nor sanctions alone produce long-term reductions in criminal behavior, neither can a Jail or a CCC by itself effect long term change. It is the combination of effective interventions coupled with the promise of swift and certain jail sanctions that makes the difference. A. Mission Statement Sarasota County s Detention Planning Committee provided input regarding the principal goals for a Community Corrections Center, from which the following mission statement was derived: Community Corrections utilizes a community-based approach to help offenders successfully enter the community with the objective of reducing recidivism. It represents a new and better way to address criminal justice system goals. B. Performance Objectives Performance objectives for the Community Corrections are formed by program goals: To hold the offender accountable To address individual risk factors To promote community stability To facilitate sobriety To reduce recidivism Suggested performance measures have included: Jail The following objectives pertain to sentenced inmates who are detained for a minimum of 30 days: 75% of Medium/High risk inmates enrolled in cognitive-behavioral classes 75% of Medium/High risk inmates receive job readiness assistance 75% of Medium/High risk inmates receive substance abuse treatment or violence prevention classes 100% of inmates who exit the jail after a 90 day stay will leave with a Re-entry plan Pre-architectural Program 163

175 100% of inmates with a diagnosis of seriously persistently mentally ill and have been detained for a minimum 30 days will leave with a Reentry plan Community Corrections Center 100% of CCC inmates will be enrolled in cognitive classes 100% of CCC inmates will receive job readiness assistance 100% of CCC inmates with medium/high risk scores and high severity addiction will receive intensive treatment 80% will be successfully released from the CCC 75% in CCC residential treatment will successfully complete the inhouse component before release 85% will exit with a job or be enrolled in school 75% will exit with sobriety and a treatment plan 75% will exit with a community support group 100% of CCC inmates will exit with a Re-entry plan The one-year reconviction rate for inmates who exit the CCC will be one-third less than a matched group who exit the Jail. C. Target Population Community Corrections Centers serve a diverse population. Foremost, they are designed to serve sentenced jail inmates who transition to the CCC from jail to serve the remainder of a sentence; or jail inmates who because of their classification level may be moved directly to the CCC to serve their time. Populations found in these facilities include: Jail inmates in last phase of sentence Probationers as a sanction for a violation of supervision Drug Court (or other treatment participants) who are non-compliant or in need of additional structure to prevent program failure Discharged jail inmates in need of voluntary, short-term stabilization Prisoners re-entering the community The CCC can also serve as a Day Reporting Center, providing a hub of services for a probation population: a place where offenders may be asked to report for daily checkins, or to access support services such as computer labs and classes. It is recommended that the planned Community Corrections Center target: Sentenced Inmates: A custody option for sentenced offenders: either by direct sentence to the CCC or through a step-down from the Jail to the Center. Pre-architectural Program 164

176 Sanctioned Offenders: A swift and cost-effective sanction option to respond to non-compliance: either by court-order or by direct probation officer placement in response to non-criminal technical violations. Also used as a sanction for Drug Court or Mental Health or for non-compliance with other treatment programs. Short-term Stabilization: A transition option for a small number of inmates leaving jail upon completion of their sentence: those who, because of indigent status or mental illness, are in need of short-term stabilization to ensure successful community re-entry. Day Reporting Population: CCC inmates who have completed their sentences and exited the facility but who return to the CCC for treatment program completion or aftercare; and offenders who are court-ordered to report to the Center for outpatient treatment or support services as a sanction or diversion option. II. Program Elements A. Programs Individual case plans are designed to address conditions of supervision, court orders, treatment needs, community safety, victim restitution, and successful transition back to the community. The principal risk factors addressed include: employment, cognitive programming and substance abuse. A range of services are commonly offered. These may include: Substance abuse treatment Mental health evaluation and services Cognitive skills classes Employment testing and job search assistance GED and literacy classes Life skills: nutrition, parenting, money management, computer Residential Treatment: Some Centers, such as the one in Washington County, Oregon, provide in-house residential treatment to a sub-set of the population. In Washington County, an intensive 90-day treatment program is offered to a co-ed population within the facility. For the first 30 days of the program residents concentrate solely on treatment, after which they begin their job search activities while continuing the treatment regimen while not working. Work Programs: Some Centers have made employment/job placement the centerpiece of their operations. The range of work-related services found in Centers includes: Pre-architectural Program 165

177 Aptitude testing Job Search Skill training Classroom based vocational skills development Occupational skills development Center organized or sponsored work projects (day labor) Job referrals or placement Job Clubs/support groups Job support: bus tokens, clothing, etc. Job tracking and support There is much room for creativity in the development of this component. The importance of this aspect of the program is supported by research showing that inmates who participate in community-based industries projects have reduced recidivism and improved post-incarceration employment retention. Individualized plans for each CCC inmate should be based on the risk and needs of the offender and the anticipated length of stay at the Center. For residents with short stays (less than a couple of weeks) the principal goal is to connect them to treatment prior to release. For those with longer stays, the goal is to work with the resident to assist them in the job search process, to engage them in treatment, and to help them in transitioning to drug and alcohol free housing upon exit. Sarasota County has a real advantage as it plans for expanding its continuum of corrections programs as it has already developed the VIPR program. This collaborative, community-based program encompasses most of the elements one would find on a criminal justice program continuum. This program, and the experience gained by the county in developing an integrated approach to services provides a strong foundation from which to build. B. In-Custody vs. Out-of-Custody Programs The development of programs along a custody-to-jail continuum should be grounded in best practices : research which shows which interventions have been proven to reduce recidivism. Proven programs, which should be given priority, include: employment and education programs, cognitive skills training, and substance abuse/violence treatment. These core programs (Table 1) should be available in both the Jail and the CCC, with continued access in the community. Programs that enhance these core offerings include: life skills, parenting, and counseling sessions. Specialized services should also be available for certain populations. The mentally ill should have access to benefits application assistance, co-occurring treatment, and Pre-architectural Program 166

178 medication management. Offenders convicted of domestic violence or sex offenses need uninterrupted treatment while in custody or the community. Finally, a common denominator is the availability of sound assessments to guide custody and program placement. Assessment: Screening and assessment of inmate risk level and program need. This should involve use of an objective risk assessment instrument and secondary screening tools to structure determine program placement. Assessment resources should be available in both the jail and the CCC. Cognitive Skills: A structured curriculum designed to help the defendant understand the relationship between attitudes and thoughts and behavior; to explore the consequences of behavior; and to facilitate the development of skills for self-reflection, decision-making, and relapse prevention. It is recommended that cognitive-behavioral training serve as a foundation class for all offenders at the Community Corrections Center as well as being available to higher risk jail inmates. There are several models available ( MRT and Thinking for a Change ) which are well tested and proven to be effective. Job Readiness & Education: Employment Services include job search training and support as well as basic job preparation. This might include basic computer training, career skill certification, and hands-on skill training. Education offerings enhance employment readiness through English as a Second Language (ESL) classes, General Equivalency Diploma (GED) coursework, and Basic Education. The goal is to help the offender secure meaningful employment as a way to improve outcomes, reduce recidivism, and contribute to self-sufficiency. A job readiness lab and a job readiness course are recommended for both the jail and the CCC. Career Technical coursework, with a focus on common certification requirements for high-demand jobs is also recommended. Given the anticipated length of stay at the CCC (the average length of stay for sentenced inmates in the Jail is currently 19 days), committee members did not disagree that it makes most sense to focus on soft job skills (interviewing, communication skills, discipline, etc.) at the CCC rather than hard skills training. However, general certification coursework for various technical training programs could be started. Pre-architectural Program 167

179 Table 1. Recommended Program Continuum Jail Community Corrections Center Community Assessment Assessment Assessment Cognitive Skills Cognitive Skills Cognitive Skills Job/Education Job/Education Job/Education GED GED GED Computer skills Computer skills Computer skills Job: hard skills Job: Certification courses Job: hard skills Job: Coaching Job retention Basic education Basic education English as Second Language (ESL) ESL ESL Substance Abuse Treatment Substance Abuse Treatment Substance Abuse Treatment Self-help groups Self-help groups Self-help groups Intensive outpatient Intensive outpatient Intensive outpatient Residential treatment Residential treatment Residential treatment Support Groups Mentors Mentors Mental Health Services Mental Health Services Mental Health Services Anger Management Anger Management Anger Management Sex Offender Treatment (Sex Offender Treatment)* Sex Offender Treatment Life Skills Life Skills Life Skills Parenting Parenting Parenting Religious Services (Religious Services)* Religious Services Volunteer Services Volunteer Services Volunteer Services Subsidy Subsidy Sober Housing Re-entry Planning Re-entry Planning Aftercare * Services available in community to which offender is referred. Pre-architectural Program 168

180 Substance Abuse Services: A continuum of education, support, and treatment services to address issues of substance abuse and dependence. Services available at the CCC should include alcohol and drug education, intensive outpatient, and residential treatment. Given a 300 bed facility, it is recommended that 32 beds be available for a 30-day inhouse treatment program, and that another 32 beds be available for a 14 day intensive treatment program. Both programs should be minimum 90-days in length, with treatment continued in the community upon release. The 30/14 day refers to the number of days in the CCC dedicated solely to treatment before the job search is started. Target populations for these programs include higher risk/high need populations, and sentenced/sanctioned offenders who have already failed multiple programs. Support Groups/Mentors: Higher risk offenders benefit from on-going case management, support groups (such as 12-step groups), or mentors who assist with the transition back to the community. Mentors should be available for those offenders who have participated in the intensive, in-house residential treatment, and made available (to the extent resources permit) to other higher risk offenders. Mental Health Services: These services include offender assessment, individual counseling, and medication monitoring. A Benefits Manager/Discharge Planner should be available in the jail to work on transition issues with this population. Anger Management: Group sessions intended to facilitate behavior change and to develop positive and constructive options for managing anger. Sex Offender Treatment & Domestic Violence Treatment: These are both specialized treatment regimens for populations convicted of these violent offenses. The goal for those incarcerated is to not allow the detention period to suspend treatment services. Classes should be available in jail for offenders with a moderate or longer length of stay. Those offenders served in a Community Corrections Center should be engaged in community-based treatment. Life Skills: A class that addresses the practical matters of life necessary to support stability or sustained success, including: stress management, money management, health, and relationships. Parenting: Coursework about child development and healthy parenting. Special sessions are held for those parents working towards custody or reunification. Religious Services: The faith community should be invited into detention facilities to offer religious services. Offenders residing in the Community Corrections Center can access faith services in the community. Pre-architectural Program 169

181 Volunteer Services: The recruitment, training, and management of volunteers is an important but time-demanding job; one which often benefits from a paid staff Coordinator. Subsidy: Funds that are available for indigent offenders in need of time-limited assistance with bus tokens, work clothing, etc. Re-entry Planning: A re-entry plan should be developed for inmates with longer stays in jail; offenders exiting the Community Corrections Center; and the seriously mentally ill at the point of exit from any detention facility or program. This plan should address issues that will enhance the person s likelihood of success in the community: coordinated case management, continued treatment, clean and sober housing, support groups, job plan, transportation, and medication. Sarasota County Detention Planning Committee members also contributed ideas regarding tangible measures of success in responding to the question: What should individuals who exit the Community Corrections Center have upon release? They responded as follows: Individuals who exit the Jail or Community Corrections Center should have the following in place: Job Identification Linkage with community services Linkage to medical and mental health services Sobriety or a plan for continued treatment Housing Positive Self-Esteem A Plan (a life plan ) C. Existing Detention Programs The current programs offered at the Sarasota Jail represent a scaled-down version of what was available several years ago, before program cut-backs. Programs that are no longer available include Success 2000 : a life skills course, and substance abuse treatment for male and female offenders. Parenting courses, which were cut, were reintroduced month on a small scale. The programs that are now available in the Jail are made available predominantly through faith-based efforts, and are heavily dependent on volunteer services. For the one-week that began on April 10, 2008, the following services were offered in the Sarasota County Jail, and served the listed number of inmates (Table 2). The count of participants is, however, not unduplicated: an inmate in the Faith Dorm, for example, Pre-architectural Program 170

182 may be participating in a number of services and programs, and therefore counted multiple times. Table 2. Sarasota County Jail Programs Jails Program Number of participants Faith-Based Services Church Services 402 Bible Studies 112 Bible Studies (Faith Dorm) 96 Addicted to Christ: 12-step (Faith Dorm) 48 Addicted to Christ: 12-step (general population) 52 Life Skills (Faith Dorm) 48 Lay Visitation 157 Clergy Visits 4 Counseling & Clergy Visits 47 Anger Management 25 Addiction Recovery Pods 78 Parenting 18 SPARCC (Domestic Violence prevention) Step Alcohol and Drug (non-faith) 102 D. New Proposed Programs The Sarasota County Detention Planning Committee offered the following as basic programs for the continuum: Substance Abuse Education & Treatment Employment: Job Readiness, Soft Skills training (communication, writing, etc.), Career Technical (certification coursework) Education: Adult Basis Ed., GED, English as Second Language Anger Management Parenting Family Reunification Life Skills Mental Health Counseling Case Management This list largely reflects the menu of programs offered through the VIPR program: the county-funded program intended to relieve the Jail of Marchman Act (detox) cases. New offerings that are suggested for addition to the VIPR program offering include: 1) Risk Assessment at entry to Jail and the CCC 2) Discharge Planning at exit from Jail and CCC Pre-architectural Program 171

183 3) Career Technical Certification Coursework 4) Mentors 5) Different levels of substance abuse treatment E. Criteria for each Program Participant The assignment of participants to specific programs should be based on an objective analysis of individual risk and needs. The goal is to allocate custody and program resources based on the risk for new criminal activity, and the assessed severity of addiction and other factors associated with failure. A suggested approach for allocating program resources is listed below. The common denominator is the provision of job readiness training to facilitate community stability, and cognitive training to help the offender develop new thinking strategies and thereby reduce criminal behavior. Low Risk: Medium Risk: Higher Risk: Job Readiness + cognitive training Job Readiness + cognitive training + substance abuse treatment Job Readiness + cognitive training + residential treatment Individual case plans and goals will be developed for each resident at the Community Corrections Center. For those residents with stays of two weeks or less the goal will be to link them to community treatment and resources upon release. Those with longer stays will have more detailed plans designed that will address continued treatment, housing plans, and job retention. Those residents who participate in the in-house treatment program will leave with enhance support group (in the form of support groups or mentors) and receive assistance with securing sober housing. F. Community Corrections Center Policies After the facility design is complete, the county can turn its attention to the development of the program policies that will govern the day to day operation of the Community Corrections Center. These include: Adoption of a risk & needs assessment protocol Required Time in Jail (if any) before eligible to step-down to CCC Minimum length of stay on sentence to be considered for CCC Job search requirements (number of days to find work, type of work and number of hours required to work) Mandated programs versus voluntary programs Provisions for inmates who are not successful in securing employment Urinalysis Testing and monitoring requirements Pre-architectural Program 172

184 Sanction policy for non-compliance Award of Good Time and Work Credits Other rewards/acknowledgement of good behavior Time allowed off campus policy Family visitation policy Inmate fee requirements Priority collection of fees, restitution, child support Step-down options from CCC to home detention Graduation or completion acknowledgement Information sharing between agencies Data collection Program evaluation The previous sections were developed by Ms. Donna Lattin, for David Bennett Consulting Pre-architectural Program 173

185 III. Space Elements Program Narrative, Space Needs List and Adjacency Diagrams The following program narrative, space needs list and adjacency diagrams are a result of planning meetings with the Sarasota County Sheriff s User Team. Based on the population projections completed by David Bennett, it was determined that Sarasota County needed 1,750 total corrections beds to meet their needs until of the beds should be in a Community Corrections Center (CCC) with the remaining 1,500 beds being secure jail beds. The CCC will be part of the continuum of sanctions available to judges, it will serve as a means to move inmates out of the jail an into the community before release and an avenue to address program and treatment needs of offenders. The User Team toured numerous community corrections centers in Florida and in Oregon. A plan for a 256 bed facility, expandable to 300 beds, was developed based on the facility the team and Criminal Justice Commission members visited in Washington County, OR. The space program and adjacency diagrams are divided into five functional areas: Public Entry/Lobby, Administration, Programs, Support and Housing. The following is a brief discussion of each functional area: Public Entry/Lobby Programmatic Scope: The public lobby will be used for a variety of functions including: Staff entry Resident check-in and check-out New admissions and releases Attorney visits Public visitation Out-patient counseling and programs Day reporting and electronic home monitoring programs. All non-residential programs staff will be located adjacent to the public lobby. Nonresidential programs will be conducted, for the most part, in the classroom adjacent to the lobby. Residential program rooms may also be used by non-residential clients. Residential clients may also participate in some of these programs with non-residential clients. All residential clients will check in and out at the front reception counter. If a resident is sentenced directly to the CCC, they will report to the center and then be escorted to the jail to be processed in booking. They will then return to the center. Attorneys will checkin at the front counter. Design Criteria: (See space program for additional spaces and criteria) Lobby Will provide a normalized professional, open environment. Pre-architectural Program 174

186 o male and female public bathrooms o janitor s closet o fixed seating for 20 people o water fountain o bulletin board o resident lockers, 250 built into the wall in the corridor near the lobby for valuables, 1 foot x 1 foot in size o 30 lockers for resident job tool storage The reception counter adjacent to the lobby o three work stations o copy room behind the counter with fax, phone, copier, work counter and supply storage o staff bathrooms An intake room for admissions and releases o near reception counter o bench o a pass-point machine to detect drug or alcohol usage o photo station to make IDs o toilet and sink combo o search area with a bench adjacent A job search room o Adjacent to the public lobby o Computers and workstations around the perimeter walls Resident property storage room o 260 half size lockers, expandable to 300 o open shelving Indigent property storage room o open shelving Contact visitation room/classroom o movable wall in the middle o each side can seat 20 people in a classroom format o carpeting o AV equipment o wiring for phones and data ports o marker boards on both sides Staff Areas for non-residential and day-reporting programs, adjacent to the lobby o four counseling offices with office furniture o one supervisor s office with office furniture o two attorney visitation rooms (contact) o EHM storage room with shelving o janitor s closet Visitor Lockers o 30 coin operated o outside of the lobby o roof over lockers Pre-architectural Program 175

187 Administration Programmatic Scope: The administration area will provide staff offices and other administrative space for facility staff and visitors. Design Criteria: (See space program for additional spaces and criteria) Waiting area for public visitors o inside administration area o 5 seats Clerical spaces o four workstations Staff Bathrooms o one male and one female o ADA compliant Conference room o Seating for 6 people o AV equipment o counter with storage Break/copy room o counter o sink o microwave o refrigerator o coffee pot o copier o shelving Offices, all with office furniture o Director o Lieutenant o Programs Coordinator o open office o fiscal office o Administrative Assistant Records Room o file cabinets Storage Closet o shelving for supplies Janitor s Closet o shelving o mop sink Pre-architectural Program 176

188 Records Room o file cabinets Programs Programmatic Scope: The programs area will consist of all spaces necessary to provide all residential treatment programs available to the residents at the center. There are rooms, of various sizes, for individual counseling, group counseling as well as classrooms for larger programs. There are several specialized programs rooms, such the job search room and the computer lab. Several offices are located in the program area. There is an indoor exercise room, but much of the physical activity will take place outdoors. A large chapel is planned for religious services and other larger events. Design Criteria: (See space program for additional spaces and criteria) Waiting area for public visitors o at entry to the counseling suite o five chairs Counseling rooms o 10 individual counseling rooms/offices in a suite, office furniture o 2 larger counseling rooms for groups up to 10, movable table and chairs Classrooms o 4 rooms, each for up to 20, movable table and chairs, carpeting, marker boards, counter with storage in each Computer lab o 10 workstations against the walls, instructor station in the middle, electrical and data ports along the walls Job search room o 6 workstations against the walls, instructor station in the middle, electrical and data ports along the walls Chapel o large room with seating for 50 residents Exercise room o universal machine and treadmills Offices o o o outside agency work room with 8 workstations staff office with 6 workstations medical office Other spaces in programs area o staff bathroom o resident bathroom o janitor s closet with shelving and mop sink Pre-architectural Program 177

189 o storage room with shelving Outdoor recreation area o Walking track with exercise stations Support Spaces Programmatic Scope: The support area will provide all of the spaces necessary to support the operation of the facility. This area includes spaces for food service, dining, laundry, supply storage and maintenance. A loading dock will be available to accept food, supplies, etc. into the facility. Food will be prepared at the jail and delivered in bulk to the community corrections center. Residents will have a dining room and will be fed off a serving line. A kitchen will be provided for warming and preparation of smaller meals such as cold lunches and snacks. Trays, dishes and utensils will be washed and stored at the CCC. Staff will have a separate dining/break room. Design Criteria: (See space program for additional spaces and criteria) Loading dock o double doors o adjacent to the kitchen, storage room, maintenance area and laundry General storage room o adjacent to the loading dock o shelving for facility supplies Warming/prep kitchen o basic cooking and re-heating equipment o walk-in refrigerator o sinks for tray, plate, cups and utensil cleaning o storage areas for trays, plates, cups and utensils o Service line between kitchen and resident dining Resident dining room o seating for 85 people o vending machines o male bathroom o female bathroom o staff observation station Staff dining/break room o seating for 20 people o adjacent to the kitchen o bathroom Laundry room o commercial washer and dryer o linen storage room Pre-architectural Program 178

190 Maintenance storage room o shelving o adjacent to loading dock Janitor s Closet o Shelving o Mop sink Housing Programmatic Scope: The housing area will provide all of the living area spaces necessary for 256 residents. The residential areas will be divided into eight - 32 bed suites. Each suite will consist of a dayroom and 4 sleeping rooms, each sleeping room housing 8 inmates for a total of 32 inmates per suite. Each suite will also have a resident bathroom, a laundry room and a small storage room. Each suite will be located off the main corridor with staff work stations at each end. The dayrooms will be open and visible from the corridor. One suite will provide more privacy to house females, otherwise all suites will be generic. Design Criteria: (See space program for additional spaces and criteria) Dayroom (8) o movable tables and chairs o seating for 32 o T.V. o book shelves o kitchenette with counter, sink, microwave, refrigerator o carpeting o pay phones (4) Sleeping rooms (4 per suite, 8 suites) o 8 single beds, with drawers underneath o privacy wall between beds o 8 full size lockers o carpeting o window Laundry rooms (1 per suite, 8 suites) o 2 washers and dryers in each o shelving o counter for folding Bathrooms (1 per suite, 8 suites) o 4 toilets o 4 sinks o 4 individual showers Pre-architectural Program 179

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196 Facility Adjacency Diagram The public lobby will serve as the entry point for both residential and non-residential clients. Most non-residential activities, programs and associated offices will be located directly off the main lobby. Non-residential clients will not be allowed into the residential housing portion of the facility. Residential clients will check in and out at the front lobby counter. The administration area, with staff offices, will be located close to the main lobby. The programs areas will be located adjacent to the housing suites. The housing suites will be located off a main corridor. The female suite will be separated for privacy. The following diagram demonstrates the planned flow of the facility. Pre-architectural Program 185

197 Explanation of the Space Needs Space Needs Form. Each space is assigned a number and a name. If more than one of the same areas exists, it is noted in the next column. If a space standard applies for a given area it is noted in the next column. The next three columns address the net square footage of the space, the grossing factor, and the gross square footage for that space. The last column is for any remarks about the area. Net/Gross Factoring. The Space Needs Form, as part of the pre-architectural program, is developed to guide the architect in designing the facility. The Space Needs Form is based upon net assignable square footage for the various functional areas. The net square footage is converted to gross square footage for cost estimating and design purposes. The gross factors used are a measure of the building's efficiency. Certain areas, by design, are more efficient than others. The grossing factor takes into account the need for circulation within each functional area, wall thicknesses, stairs, shafts, etc. Circulation, such as corridors, between functional areas, and mechanical spaces are accounted for by adding a circulation mechanical factor onto the total gross square footage of the building. The grossing factors used in this project are based on similar past projects. Pre-architectural Program 186

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204 IV. Staffing Plan and Operational Cost Projections The selection of staff for a Community Corrections Center is shaped by local philosophy, target population, the level and type of treatment provided, and the department in charge of program administration. Philosophy In Sarasota County, members of the facility planning committee suggested the following mission statement to guide planning: Community Corrections utilizes a community-based approach to help offenders successfully enter the community with the objective of reducing recidivism. It represents a new and better way to address criminal justice system goals. This philosophy is consistent with a case management approach, in contrast to a strict surveillance orientation one expects to find in a jail. Target Population As discussed, the Center is expected to serve sentenced jail inmates: either sentenced directly by the courts as a condition of sentence or sanction, or as a step-down from jail. The Center may also be used as a short term stabilization option for jail inmates who have completed their sentence but would benefit from a structured transition to the community. The inmate with mental health issues is one candidate for this option. Given the program focus of the Community Corrections Center, and the concentration of services within the facility, a CCC can also serve as a Day Reporting Center: a place where individuals under community supervision can report for classes or job readiness assistance and training. o o o o Sentenced Inmates Sanctioned Offenders Inmates Exiting Jail in Need of Short-term Stabilization Day Reporting Population Treatment Services Community Corrections Centers offer a range of programs. Most commonly, services relate to job search skills, substance abuse treatment, cognitive-behavioral coursework (thinking skills), and life skills. A few programs, like the one in Washington County, Oregon, also provide a residential treatment component within the Center. In their case, two tracks of in-house treatment are provided: a 90-day program, and a 60-day program. Pre-architectural Program 193

205 Sarasota County planning team members have recommended a similar menu of programs as those available in Washington County, with the addition of Family Reunification services. Sarasota members have also highlighted the importance of case management and the need to take a holistic approach to individual change. Community Corrections Centers can be managed by sworn personnel or by civilian staff. Although a few prison re-entry facilities are operated by private agencies this is not recommended for County Community Corrections Centers, where most residents are still in inmate status. In either a sworn or civilian model, staff members monitor the security of the facility; provide case management for residents; and provide program services. Pre-architectural Program 194

206 Preliminary Staffing Plan The following "Preliminary Staffing Analysis" is based on the operational philosophy of the Sarasota County for the Community Corrections Center (CCC), as reflected in this program. The number of staff necessary to operate a CCC is very dependent on the actual design of the facility and the programs that will be offered. Some treatment staff may be full time County employees while some treatment staff maybe contractual or volunteers. Some of thee issues are yet to be determined. This staffing analysis serves to define the minimum staff requirements to operate this jail as programmed. The assumption is that the facility will be designed in the most staffefficient manner This staffing analysis should serve as a starting point for discussion and should be revisited throughout the design process. The staffing requirements are shown at full capacity of 256 beds. Pre-architectural Program 195

207 At full capacity (256 new beds) Some specialized program providers and counselors are not included until such time as the specific programs have been developed. These staff could be full-time or part-time county employees or contract staff or volunteers. Comments: Specific Program Providers are not included, they maybe contract staff or volunteers. Food Service Personnel will be contracted through the jail. Maintenance staff will be part of another County department. Medical will be provided via contract or by the jail. Psychiatrist will be provided via contract. Pre-architectural Program 196

208 Preliminary Operating Cost Projections The construction cost of the community corrections center represents about only 10% of the overall costs of the project over a 30-year life cycle of the building. Ninety percent (90%) of the cost is for the operation of the facility. Typically about 80% - 85% of operational cost is for personnel. The other 15% - 20% of the operating costs is for resident care including food service, vehicles, office supplies, records and forms, telephones, laundry supplies, resident bedding, hygiene items, other equipment and supplies needed for resident programs and services, building maintenance and operations items such as utilities -- lighting, heating, air-conditioning -- and maintenance of mechanical systems and electrical systems such as intercom, switches, cameras and monitors. CCC receive more wear and tear than most other buildings due to the fact that they are 24-hour, 7-days-a-week facilities. Salaries and Benefits (49 positions, at full capacity new beds) New Position Salary Benefits Total Benefits Total Salary and Benefits for One Position # of Positions Total Cost per Job Classification Facility Manager $65, % $22,750 $87,750 1 $87,750 Shift Supervisors $60, % $21,000 $81,000 5 $405,000 Program/Job Search/Volunteer Coordinator $42, % $14,924 $57,564 1 $57,564 Residential Monitors/Correctional Specialists $38, % $13,300 $51, $769,500 Front Desk Officer/Correctional Specialist $38, % $13,300 $51,300 5 $256,500 Case Managers/Residential Counselors $37, % $13,228 $51, $510,206 Electronic Home Monitoring/Day Reporting Specialist $31, % $10,905 $42,063 4 $168,253 Clerical/Fiscal/ Administrative Assistant $28, % $9,800 $37,800 3 $113,400 Jail Liaison Officer/Reentry Planner $38, % $13,300 $51,300 1 $51,300 Mentors $25, % $8,750 $33,750 4 $135,000 TOTAL 49 $2,554,473 Pre-architectural Program 197

209 Staffing costs per year (2008 Dollars): $2,554,473 Figures provided by the Sarasota County Sheriff s Office and the Human Resources Department salaries are used Overall Projected Operations Budget at 256 Beds: $2,554,473 = 85% of the operating costs (staffing) $ 450,789 = 15% of the operating cost (services and supplies) $3,005,262: Total Projected Operating Costs per Year (2008 dollars) Pre-architectural Program 198

210 V. Community Corrections Design Concepts Based on the Pre-architectural Program, the architectural firm of The Lichtman Associates, of Princeton New Jersey, under a sub-contract to Liebert & Associates, developed design concepts that reflect the operational philosophy, square footage of spaces and the space adjacencies outlined in the program for a 256 bed Community Corrections Center. These concepts were done to graphically demonstrate what the facility could look like. It was also done to develop a construction and project cost estimate. The design concepts can serve as a roadmap to the architects hired by Sarasota County to design the facilities. These concepts were developed with the User Group Planning team. Community Corrections Center Support Building - Exterior The architectural expression of the building exterior incorporates a vast amount of windows glazed with tinted, low-e glazing for energy efficient, natural light set within concrete masonry walls finished with a stucco surface. Canopies are introduced to provide symbolic entrances and cover from sun and the severe Florida weather. The housing buildings in the distance are constructed of similar materials with an abundance of natural light. Pre-architectural Program 199

211 The facility is shown as a campus comprised of two main buildings; the front support building and the housing building. The housing building should be designed to be able to add capacity as needed. Community Corrections Center Support Building The programs/administration/support service building is linear in nature and is divided into four major components: public/staff/resident/client entry, residential and nonresidential program spaces, administrative offices, and support services such as resident and staff dining, warming kitchen, laundry, maintenance, storage and a loading dock. The building has two major entry points: public/staff/inmate lobby; and a services loading dock. Community Corrections Center Housing Pre-architectural Program 200

212 A typical housing suite includes four (4) 8-bed sleeping areas (32 beds). All four sleeping areas open onto a shared day space with tables and chairs for passive program activities, and individual chairs for TV viewing. Two separate toilet/lavatory/shower rooms are provided each with handicap accessible fixtures. A janitor s closet and storage room are also accessed from the dayroom. A pantry and laundry counter area is provided on opposite sides of the dayroom. Between two of the housing buildings one centralized staff area is provided with time-out rooms, staff toilets, janitor closets, and a storage room. From one staff station an officer can observe all movement to housing and support buildings in addition to the open passive recreation fields. Community Corrections Center - Exteriors These two views of the exterior indicate the open environment with the covered walkway seen from above and at eye level. Sloping roof elements shield the mechanical equipment from view while protecting it from the elements. The campus view is aesthetically enhanced while making maintenance easier. Pre-architectural Program 201

213 Community Corrections Center - Interiors These two interior views describe the open naturally lit environment utilizing windows at eye level and clerestories. Glazed dormitory sleeping areas also include large open views of residents within the spaces. Tables and chairs for passive activities are positioned with the day room and separate TV viewing along the exterior wall is a comfortable fit for the space. Site Plan Option A (on a generic flat site) The site plan reflects how the Community Corrections Center and Detention Center could be co-located on one campus, each with expansion capability. The Community Corrections Center and the Detention Center are placed within a justice campus on a diagonal orientation. Parking for staff and public are separated in addition to separate intake/courts transfer and services areas. A low perimeter fence encompasses the Detention Center while the exterior walls of both the Detention Center and Corrections housing become the secure perimeter. The Detention Center footprint is compact with short distances to programs and services and housing units via an enclosed corridor system. The Community Corrections footprint is a campus layout with housing buildings and support services building surrounding open space with access to all functions via a covered walkway system. Once an actual site is selected, this concept may need modification. Pre-architectural Program 202

214 Site Plan Option B (on a generic flat site) The Community Corrections and Detention Center buildings are placed parallel to each other with centralized parking to be shared between facilities. Generally, all other features identified above are the same for this option. The actual choice between the options may be influenced once an actual site is selected. The overall size requirement for a site which co-locates both facilities, in a mostly one story configuration, as shown, is approximately 30 acres. Pre-architectural Program 203

215 VI. Preliminary Construction and Project Cost Estimate The information provided for the Community Corrections Center reflects current pricing in the justice community. Costs are shown for a non-leed building and a LEED design building. Costs are shown for construction and for total project costs. Total project costs include, in addition to the actual construction costs, fees, permits, fixtures, furnishings, equipment including telephone and data needs that need to be taken into account. Costs not taken into consideration are the actual purchase price of the property as well as any off site utility development that would be contingent on the specific chosen site. Community Corrections Pre-architectural Program 204

216 Community Corrections 32 Bed Suite The cost for each 32 bed housing suite has been broken out separately to provide the County an idea of how much it would cost to phase beds in as needed rather than building all 256 beds at one time. Pre-architectural Program 205

217 VII. Phasing Option for a Community Corrections Center The new 256 community corrections center was programmed by Liebert & Associates and a planning team made of staff from the Sheriff s Office, the Facilities Department and the Criminal Justice Policy Coordinator. It is intended to meet Sarasota County s needs through 2030 based on inmate population projections completed by Mr. David Bennett. The construction cost for the new community corrections center, at total build-out is projected to cost $12,900,555. This cost is based on incorporating LEED design and products. This equates to $ per square foot. The total project cost, at build-out, is estimated at $18,381,312. If LEED design and products are not used the construction cost at total build-out projected to cost $12,260,339. The total project cost, at build-out, is estimated at $17,551,444. Construction costs can escalate based on when the facility is actually put out to bid. Construction materials and inflation are factors that can raise the costs. A depressed economy could cause a reduction in costs. However, $ per square foot, overall, is a good planning number. Based on the population projections per year, supplied by Mr. Bennett, and the fact that the 256 bed community corrections center is designed with 8 32 bed housing suites, the County may choose to phase-in the project. The following is a phasing plan, based on projected bed space needs. Costs are based on using LEED design and products. Phase 1: (160 new community corrections center beds needed by 2012) The first phase of construction, in this option, is the most costly because it includes building the core infrastructure needed for all phases. The core infrastructure will include community corrections center support functions such as a warming kitchen, laundry, maintenance, storage, administration and staff support areas, as well as the inmate program areas and the public lobby. All of these spaces are needed to support the housing and treatment of the residents. Five of the eight 32 bed housing suites will be built to address the needed capacity for a total of 160 beds. Pre-architectural Program 206

218 Square Footage: 47,196 Construction Cost: $10,609,452 Project Cost: $15,039,108 Operational Cost: $2.2 Million Not included in phase 1: Three 32 bed housing suites (96 beds). Phase 2: (256 new community corrections center beds needed by 2014) Build an additional three 32 bed housing suites (96 beds) to raise the total number of new beds to 256. Square Footage: 12,702 Construction Cost: $2,291,103 Project Cost: $3,342,204 Operational Cost: $3 Million Pre-architectural Program 207

219 APPENDIX Pre-architectural Program 208

220 THE LICHTMAN ASSOCIATES P.C. ARCHITECTS PLANNERS 205 WITHERSPOON STREET PRINCETON, NEW JERSEY Ph: (609) Fax: (609) September 2008 Mr. Dennis Liebert Liebert & Associates th Street Boulder, CO Re: Sarasota County, FL Jail & Community Corrections Center Dear Mr. Liebert: Per our discussions with regard to the above referenced project, we have had conversations with our cost consultant exploring the option of locating the facilities on two separate sites. Should the County decide to proceed in that direction, a net add of $300,000 per site is required to be added to each of the cost statements When the sites are shared, there are certain economies of scale of which advantage can be taken. These include utilities such as sewer (sanitary and storm), water, electric, and gas, as well as paved roads. Assuming separate sites, each will need to provide for distribution of all of the aforementioned utilities as well as their own road network. As with all of the construction costs, approximately 20% needs to be added for permits and fees. The F, F & E premium need not be added to this figure since it is addressing site work only. This translates to a total premium of approximately $360,000 per site should the County decide to separate the facilities. As with the previous site figures these costs do not include purchase price or any off site utility work. If the facilities are co-located; 30 acres will be needed. If the facilities are built on separate sites, the Detention Center, in order to accommodate future expansions, should be on approximately a acre site. The Community Corrections Center (CCC) will need acres. Currently, based on the Pre-architectural Program for the CCC, there is only a warming kitchen and limited storage space in the facility. This was based on food being prepared at the new Detention Center. If the CCC is on a separate site and will not have food prepared at either jail facility, additional square footage will be needed in the CCC kitchen to prepare meals and food storage. For now it is assumed that meals will be prepared by one of the jail facilities. Should you have any further questions please do not hesitate to call. Sincerely, THE LICHTMAN ASSOCIATES, P.C. Roger S. Lichtman, AIA, Principal Pre-architectural Program 209

221 Pre-architectural Program 210