DATA CONVERSION INTO EPIC
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- Bryan Cross
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1 Epic will replace many of UMass Memorial Health Care s (UMMHC) current systems. To ease the transition to Epic, some data from those systems will be converted into Epic. This means that providers and staff will have data readily available once Epic goes live on October 1, The Epic Data Conversion Work Group, comprised of providers and staff from across UMMHC, is in the process of finalizing the type and amount of data that will and will not be transferred into Epic from current systems (see tables below). It s important to note that, per Epic, UMMHC is converting more data than many of its other Epic clients. **This document will be updated as more information is finalized/determined. Please check Epic Central for updates. FUTURE APPOINTMENTS Simple Future Appointments Utility to Cadence IDX 10/1/2017 onward VISITS/ENCOUNTERS Ambulatory Encounter Visits Allscripts Hospital Encounters Visits MEDITECH RESULTS General Lab Results Metricom Microbiology Results Metricom Pathology Results MEDITECH All Pulmonary Function Tests TBD Collins nspire TBD Cardiac Results (ECG, Stress and Vascular) Muse ECG/Stress, VascuPro Cardiac Results TBD DMS/ECHO TBD GI, MOHS Results ProVation Bronchoscopy Results TBD ProVation TBD Manually Entered Results ( Colonoscopy, Pap Smear) Allscripts 1 year Blood Transfusions (antibodies, antigens) including Rhogam and Blood Type MEDITECH Active Transplant Results TeleResults 7/1/ (Updated 11/17/16)
2 IMAGING RESULTS Radiology Results (textual result & Image Available Link) ImageCast PACS link to AGFA MAMMOGRAPHY RESULTS Mammography Results - Discrete (Patient Result Letters ) TBD ImageCast TBD TE/REPORT DATA VISIBLE IN EPIC AS TEXT Blood Transfusion Notes MEDITECH All Case Management, Social Worker Notes Soarian Transplant Notes TeleResults OB Ultrasounds Notes Hyland R4 Inpatient Notes: Op Notes, Procedure Notes TE/REPORT DATA VISIBLE IN EPIC AS LINK TO ONBASE Neurodiagnostics Results/Notes Clinic, Office Notes: Scanned Clinic, Structured (templated), Unstructured (dictated, free text), Prenatal Obstetric Notes: Provider, Peripartum, Delivery, Tracings (direct feed from OB monitors) Inpatient Notes: H&P, Consult Notes, Discharge Instructions Inpatient Notes: Op Notes, Procedure Notes 2 (Updated 11/17/16)
3 TE/REPORT DATA VISIBLE IN EPIC AS LINK TO ONBASE (continued) Inpatient Discharge Summaries RANGE OF DATA Inpatient PDF Documents Ambulatory PDF Documents Images (include Wand) Advance Directives (Scanned Doc) ECG Tracings (PDF) OB Ultrasounds Images (PDF) Hyland R4 Images in TeleResults (JPG) TeleResults Documents in TeleResults (PDF) TeleResults CLINICAL OBSERVATIONS & MEASUREMENTS All (pending amendment to Hyland contract) All (pending amendment to Hyland contract) Past Medical History Allscripts Active Past Surgical History Allscripts Active Social/Smoking History (MU measure) Allscripts Active Family History (MU measure) Allscripts Active Height, Weight, and Head Circumference Allscripts Vital Signs (Allscripts) Allscripts 3 (Updated 11/17/16)
4 RANGE OF DATA INFECTION FLAGS Infection Control Tracking (patient level flags) TheraDoc/Soarian Active VACCINATIONS Immunizations Allscripts All ALLERGIES Allergies CCD Allscripts CCD Active PROBLEM LIST Outpatient Problem List (Active, with comments) MEDICATIONS Allscripts Active Outpatient Medications CCD Allscripts Active Outpatient Pharmacy Medications RX30 Active Outpatient Pharmacy Medications TBD ScriptPro TBD FINANCIAL TRANSACTIONS Hospital Billing Only Soarian Only for patients in a hospital bed at time of go-live 4 (Updated 11/17/16)
5 ITEMS T IN SCOPE FOR CONVERSION: SYSTEM(S) OF FUTURE APPOINTMENTS Recurring Appointments IDX RESULTS Bronchoscopy Results EndoWorks Pill Cam GI application TRANSCRIBED TES, TRANSCRIPTIONS Inpatient Notes: Other Ancillary Notes, Progress, Nursing CLINICAL OBSERVATIONS & MEASUREMENTS Vital Signs (PulseCheck) PulseCheck Infection Control History Soarian MEDICATIONS Inpatient Medications: Chemotherapy, antibiotics, immunosuppressants (dose, date)11/17/2016 Allscripts Chemo Report will be linked to in Hyland OTHER Insurance Information (Guarantors and Coverages) Referrals MyChart Enrollment Blood Bank (Type) F/U IWG MEDITECH Active 5 (Updated 11/17/16)
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