EHS POLICY: EMPLOYEE HEALTH AND SAFETY PLAN

Transcription

1 EHS POLICY: EMPLOYEE HEALTH AND SAFETY PLAN Effective Date: TBD Page: 1 of 4 Reviewed By: Approved By: Krystal Nash Pending See Also: WAC (Continued on Last Page) POL-101 EMPLOYEE HEALTH AND SAFETY PLAN This policy applies to all employees of Seattle Central College. This includes the employees working at the four satellite locations: the Health Education Center (HEC) at Pacific Medical Tower, Seattle Maritime Academy (SMA), Seattle Vocational Institute (SVI), and the Wood Technology Center (WTC). 1. Shared Employee Responsibilities Employees are encouraged to take an active role in the identification and prevention of hazards. To establish a culture of safety, employees shall: Attend initial safety orientation and job-specific safety training before initial assignments. Follow safety rules outlined in this plan, the Washington Industrial Safety and Health Act (WISHA), and those provided during training. Cooperate with the College to assist in eliminating workplace hazards. Promptly report all incidents, injuries, and near-misses to your immediate supervisor (PRO-101A). Report all identified hazards, regardless of severity (PRO-101B). Maintain all issued personal protective equipment (PPE) in a safe and usable condition. Perform all assigned projects in a safe manner to avoid endangering yourself or others. Abstain from making modification(s) to equipment unless you are responsible to do so. Model safe work practices and set a good example for co-workers. Voice concerns and identify practices that can improve the safety of your work environment. Additionally, Supervisors can help address hazards before an incident occurs. To meet this obligation, they will: Ensure observance of all safety and health rules, standards, and procedures. Ensure that each of their employees receive safety training before starting their work. This includes checking employee competency on equipment they are required to use. Record and maintain department-specific training. Provide necessary PPE to employees before they do work that require its use. Monitor and enforce required PPE use. Conduct and document safety self-checks of your area of responsibility. Promptly address any hazards identified during safety self-checks. Correct unsafe behaviors. Provide on-going training and discipline as needed to assure compliance with the requirements of this plan. Further, Deans, Directors, and Managers will: Delegate authority to supervisors and hold them accountable for incident prevention and reporting procedures. Ensure that funds are budgeted for safety equipment, training, and other requirements.

2 POLICY: EMPLOYEE HEALTH AND SAFETY PLAN Effective Date: TBD Page: 2 of 4 Ensure the investigation of all incidents and assign corrective actions to prevent reoccurrence. 2. Bulletin Boards Communicate Health and Safety Topics Each College location will maintain a safety bulletin board that will include the following items: Citations and notices (posted for three working days or until all violations are corrected). Appeals of citations or notices (posted until the appeal is resolved). Information about the College Safety Committee and directions how to access recent meeting minutes. Locations of emergency equipment. Procedures for reporting a safety hazard or incident. Other safety information, as appropriate. 3. Employee Safety Orientation and Training Orientation of new employees, re-hires, part-time employees, substitutes, temporaries, and student workers must take place before, or at the start of, initial assignments. The training will include: A review of this policy to include an overview of the College s health and safety expectations. How to report unsafe conditions and practices. How and when to report on-the-job injuries including instruction about the location of first aid facilities and safety equipment in their workplace. Information pertaining to the College s Safety Committee (POL-103). A review of the College s emergency procedures. A workplace-specific orientation will also occur for the above group, in addition to employees transferring from other departments, at the start of initial assignments. This training will include: On-the-job orientation showing employees what they need to know to perform their initial job assignments safely. The use and care of required PPE, if applicable. Hazard Communication Training (POL-102). The Environmental Health and Safety Manager (EHS Manager) maintains record of general safety orientation training. Departments maintain record of job-specific orientation and training they provide. 4. Necessary Student Safety Training Students enrolled in classes where they have exposure to hazards as part of their coursework will receive training and instruction from the faculty person teaching the course. Additional safety orientations and information sessions will occur, as appropriate, to orient students to new programs, laboratories, and workshops.

3 POLICY: EMPLOYEE HEALTH AND SAFETY PLAN Effective Date: TBD Page: 3 of 4 5. Definitions Used in Incident and Hazard Reporting The College recognizes the following definitions for use in reporting: Major Injury: an injury sustained that results in a fatality, in-patient hospitalization, amputation, or loss of eye(s). Minor Injury: an injury sustained that requires emergency medical treatment that could include, but is not limited to, a bone break or fracture, burn, or laceration; OR an injury that required a visit to an employee s personal doctor or an outpatient clinic. Work-Related Illness: includes both acute and chronic illness due to a chemical or environmental exposure at work that could include, but is not limited to, skin disease, respiratory disorder, or poisoning. Near-miss: an incident that could have resulted in injury OR resulted in injury that either did not need medical treatment or could be self-treated with the contents of a workplace first aid kit. Workplace Hazard: any condition or process identified by an individual that has either immediate or future potential to cause a workplace injury, illness, or near-miss. 6. Limiting Employee Exposure to Bloodborne Pathogens Employees should refer to the College Emergency Action Plan for information on how to respond during medical (and other) emergencies on campus. If employees respond to a minor injury (PRO-101D), they should take steps to protect themselves from bloodborne pathogens and other potentially infectious material. In short: Employees should assume that all blood is infectious. HIV, Hepatitis B and C are of the most concern in blood. Employees, unless qualified by training and within the scope of their position at the College, are not required to perform first aid as part of their job duties. Employees should report discarded sharps (i.e. needles) to the Public Safety Office for removal. Employees should report blood or other potentially infectious material to Facilities and Plant Operations for removal and disinfection. 7. Preventing and Controlling Workplace Hazards Whenever possible, the College will design its facilities and equipment to eliminate employee exposure to hazards. Where these engineering controls are not possible, the College will develop requirements that will mitigate employee exposure. When these methods of control are not possible or are not fully effective, the College will require employee use of PPE. The College created the following basic safety rules to establish an institution-wide baseline. These rules are in addition to task- and equipment-specific guidelines generated per department. Failure to comply with these rules may result in disciplinary action.

4 POLICY: EMPLOYEE HEALTH AND SAFETY PLAN Effective Date: TBD Page: 4 of 4 If a job is unsafe, report it (PRO-101B)! You have the right, and responsibility, to refuse work where adequate safety measures are not in place. Never knowingly do anything unsafe to complete a job faster. Obey all workplace warning signs and notices. Do not remove or disable any safety device. Guards must remain in place on machines and tools at all times. Use personal protective equipment whenever it is required. Never operate equipment unless you are trained and authorized to complete tasks that require its use. Clean up all spills promptly to eliminate slip, contact, and possible respiratory hazards. Put all tools and supplies away after use. Do not allow supplies, trash, scrap materials, or recyclables to accumulate and create a hazard. A tidy workspace is a safe one! Do not bring firearms, weapons, or explosives onto College property. Working under the influence of alcohol, Cannabis, or drugs (this includes prescription drugs that alter your ability to operate equipment safely) is prohibited and grounds for disciplinary action. The College prohibits horseplay, running, and/or fighting in the workplace. Smoking is only permitted outside buildings and at a minimum of 25 feet away from any entry or ventilation intake. 8. Developing Departmental Safety Rules Supervisors of each workspace are responsible for identifying site-specific hazards, in conjunction with the EHS manager, to determine the necessary written plans needed to ensure a safe, compliant workspace. A PPE Hazard Assessment form (FRM-101E) is available to aid in the identification of general workplace hazards. Supervisors identifying and assessing task- or job-specific hazards may use the Job Hazard Analysis form (FRM- 101D). All written programs and plans that have utility in multiple locations will adhere to the same core policy template. See Also: POL-102, POL-103 PRO-101A, PRO-101B, PRO-101C, PRO-101D TSK-101A, TSK-101B, TSK-101C, TSK-101D FRM-101A, FRM-101B, FRM-101C, FRM-101D, FRM-101E, FRM-101F

5 PROCEDURE: INCIDENT REPORTING Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Approved By: PRO-101A INCIDENT REPORTING Krystal Nash President s Cabinet See Also: POL-101, TSK-101A, TSK-101D, FRM-101A Employee - OR - Student Action by: Action: 1. Has an injury, illness, or near-miss to report. 2. Completes an Incident Report form (FRM-101A). 3. Submits Incident Report to the Public Safety Office. Public Safety Office 4. Assigns Incident Report a case number. 5. Files Incident Report. 5a. Meanwhile, sends a copy of the form to the EHS Manager. EHS Manager 6. Investigates the cause of the incident (TSK-101A). 7. Prepares report for Safety Committee (TSK-101D). 8. Closes incident file.

6 PROCEDURE: WORKPLACE HAZARD REPORTING Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Approved By: Krystal Nash PRO-101B WORKPLACE HAZARD REPORTING President s Cabinet See Also: POL-101, TSK-101B, TSK-101D, FRM-101A Employee - OR - Student Action by: Action: 1. Identifies a workplace hazard. 2. Completes an incident report form (FRM-101A). 2a. If reporter wants to remain anonymous, contacts EHS Manager directly. 3. Submits incident report to EHS Manager. EHS Manager 4. Confirms reported hazard (TSK-101B). 5. Investigates possible corrective actions. 6. Assigns tasks to ensure the correction of the hazard. 7. Prepares report for Safety Committee (TSK-101D). 8. Closes report file.

7 PROCEDURE: INVESTIGATING MAJOR INJURIES Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Krystal Nash Approved By: President s Cabinet See Also: POL-101, TSK-101C, FRM-101B PRO-101C INVESTIGATING MAJOR INJURIES Employee Action by: Action: 1. Reports major injury on campus to Public Safety Office. Public Safety Officer 2. Secures the scene. 2a. If the scene is unsafe, makes corrections to neutralize risk. 3. Notifies the Director of Public Safety of the injury. Director of Public Safety - OR - Designee 4. Reports injury to the Department of Labor and Industries (LNI) (TSK-101C). 5. Forms investigation team. 5a. Includes the: i. Director of Public Safety, ii. Manager of Environmental Health & Safety, iii. Chair of the Safety Committee, and iv. Injured Employee s Immediate Supervisor. Investigation Team 6. Documents witness statements, state of the scene, equipment associated with the event, and other relevant information. 7. Generates an Incident Investigation Report (FRM-101B). 8. Submits reports to the Director of Public Safety. Director of Public Safety 9. Files the report. 10. Presents the report to the Safety Committee.

8 PROCEDURE: RESPONDING TO A MINOR INJURY Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Krystal Nash Approved By: President s Cabinet See Also: POL-101, PRO-101A PRO-101D RESPONDING TO A MINOR INJURY Employee Action by: Action: 1. Responds to a minor injury. 2. Calls 911 to report incident. 2a. Meanwhile, assigns someone to report the injury to the Public Safety Office. 3. Administers aid as directed by 911 until a Public Safety Officer Arrives. 3a. If exposed to blood, body fluid, or injured: i. Receives medical care. ii. Reports incident (PRO-101A). Public Safety Officer 4. Responds to scene of injury. 5. Aids the injured person until Emergency Medical Services arrives.

9 TASK: INVESTIGATING AND DOCUMENTING AN INCIDENT REPORT Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Approved By: Krystal Nash President s Cabinet See Also: PRO-101A, FRM-101A, FRM-101B TSK-101A INVESTIGATING AND DOCUMENTING AN INCIDENT REPORT After receiving an incident report, the EHS Manager: 1. Reviews the incident report form for missing information and possible errors. 2. Contacts the reporting party for follow-up and additional details related to the incident. 2a. If the reporting party is a visitor to campus and is unreachable, addresses any and all hazards related to the incident. 3. Documents additional findings, conversations, and identified hazards related to the incident. 3a. If investigating a minor injury, completes an Incident Investigation Report form (FRM- 101B). 4. Files incident information into Incident Report Tracking spreadsheet. 5. Updates the reporting party about any corrections made or actions taken to prevent reoccurrence. 5a. If retraining or process modification needs to occur, contacts the appropriate supervisor. 5b. If a workplace hazard needs addressing, submits work order to Facilities and Plant Operations for correction. 6. Closes incident report file.

10 TASK: CONFIRMING AND DOCUMENTING A WORKPLACE HAZARD Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Krystal Nash See Also: PRO-101B, FRM-101A Approved By: President s Cabinet TSK-101B CONFIRMING AND DOCUMENTING A WORKPLACE HAZARD After receiving a report of a workplace hazard, the EHS Manager: 1. Reviews the incident report form. 1a. If a verbal report, documents the report on an incident report form (FRM-101A). 2. Confirms the reported hazard. 3. Investigates possible corrective actions. 3a. If it is a structural hazard, submits worker to Facilities and Plant Operations for review and correction. 3b. If it is a work process hazard, contacts supervisor to discuss needed changes. 4. Ensures corrective actions are completed. 5. Documents information into the Incident Report Tracking spreadsheet. 6. Updates reporting party about any correction made or actions taken to address the hazard. 6a. If an anonymous report, skips Step Closes the report file.

11 TASK: REPORTING A MAJOR INJURY TO LNI Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Krystal Nash See Also: PRO-101C Approved By: President s Cabinet TSK-101C REPORTING A MAJOR INJURY TO LNI After receiving notice of a major injury on campus, the Director of Public Safety or their Designee: 1. Contacts the Department of Labor and Industries within 8 hours at Reports the following: Their name and contact information, The employer s name, Location/address of the incident, Date and time of the incident, Number of individuals involved, and A brief description of the incident. 3. Documents the call as part of the investigation process (PRO-101C).

12 TASK: PREPARING INCIDENT REPORTS FOR SAFETY COMMITTEE Effective Date: November 1, 2017 Page: 1 of 1 Reviewed By: Approved By: Krystal Nash President s Cabinet See Also: PRO-101A, PRO-101B, TSK-101A, FRM-101F TSK-101D PREPARING INCIDENT REPORTS FOR SAFETY COMMITTEE To prepare for the monthly Safety Committee, the EHS Manager: 1. Contacts the Public Safety Office to verify they have a copy of all recent incident reports. 1a. If not, collects missing copies and processes them (TSK-101A). 2. Reviews the Incident Report Tracking spreadsheet. 3. Populates the Monthly Incident Report (FRM-101F). 3a. Removes identifying information from incident descriptions to maintain employee, student, and visitor anonymity. 4. Makes copies of the report for Safety Committee. 5. Presents the report at the monthly meeting. 6. s a PDF of the report to the Safety Committee Note Taker to be included in the meeting minutes.

13 Incident Report FRM-101A INSTRUCTIONS: IF YOU ARE AN EMPLOYEE, complete sections: 1, 2, 4, 5, 6, 7, 8 IF YOU ARE NOT AN EMPLOYEE, complete sections: 1, 3, 4, 5, 6, 7, 8 Submit this completed form to the Public Safety Office, Central Campus BE1108 (phone: ) If you are reporting a workplace hazard, you may send the copy directly to EHS (phone: ) 1. LOCATION/DATE OF INCIDENT College Location: Central Pacific Tower SMA SVI WTC Date of Occurrence (MM/DD/YYYY): Time of Occurrence (HH:MM): AM PM Location of Occurrence (Be Specific): Building: Employee/Student Identification Number: 2. EMPLOYEE REPORT Employee s Name: Supervisor s Name: Job Title: Department: Floor/Room: Have you reported this occurrence to your supervisor? Yes No If yes, when? Have you visited a doctor concerning this injury/illness? Yes No If yes, whom did you see? When did you see the doctor? Have you previously sustained this type of injury at work? Yes No If yes, when? Employer at the time of previous injury: 3. NON-EMPLOYEE REPORT (student/visitor/vendor/contractor) Name: Program/Affiliation: Was there a College employee present at the time of the occurrence? Yes No If yes, who? Department: 4. PART OF BODY INJURED (check all that apply): 5. NATURE OF THE INJURY (check all that apply): Abrasion, scrape Amputation Back Injury Broken bone Bruise Burn (heat) Burn (chemical) Concussion (to head) Crushing injury Cut/laceration Needlestick/puncture Hernia Illness Sprain Muscle Sprain Other: I am reporting a(n): Injury Work-Related Illness Near-miss Workplace Hazard 6. WITNESSES (if anyone witnessed this occurrence or can corroborate a hazard, please include their name below): Name: Job Title: Name: Name: Job Title: Job Title: 1

14 Incident Report FRM-101A 7. DESCRIBE THE OCCURRENCE (include what activities were being performed and how the incident occurred): 8. SIGNATURES AND CONTACT INFORMATION Signature: Completed on behalf of (if you are not the reporting party): Date: Describe your relationship to the reporting party (i.e. supervisor, family relation): Please provide your contact information below so that we may contact you to discuss this report and any corrective actions taken. You may choose to remain anonymous only if you are reporting a workplace hazard. Phone: 9. FOLLOW-UP The space below is reserved for notes made by the EHS Manager, Public Safety, or a Safety Committee member to include additional information about the described injury or the investigation/correction of reported hazards. Reviewed By: Date: 2

15 Incident Investigation Report FRM-101B Instructions: Complete this form as soon as possible after a reported injury or illness. It should be submitted to the Environmental Health and Safety Manager s Office, Central Campus BE1142, for review and retention. This is an investigation of a: Major Injury Minor Injury Work-Related Illness Near-miss Date of incident: Report prepared by: EHS Public Safety Direct Supervisor PART 1. INJURED PERSON Work Location: Central Pacific Tower SMA SVI WTC Injured Person: Supervisor s Name: Job Title: Department: Please attach a full copy of the Incident Report form completed by each injured person or their designee. PART 2. INCIDENT DESCRIPTION During what part of the workday did the incident occur? Entering/Leaving Work Normal Work Hours During Meal Period During Break Working Overtime Other: What personal protective equipment (PPE) was being used at the time of the incident? None Eye Protection Face Shield Hearing Protection Gloves Hard Hat Steel-toe Shoes Fall Protection Other: I am: Public Safety EHS Direct Supervisor Investigation Team Member Witness The following is my account or observation of the event: Description continued on attached sheets. 1

16 Incident Investigation Report FRM-101B PART 3. INCIDENT INVESTIGATION Unsafe workplace conditions (Check all that apply): Inadequate guard Unguarded hazard Safety device is defective Tool or equipment is defective Workstation layout is hazardous Unsafe lighting Unsafe ventilation Lack of needed PPE Lack of appropriate equipment/tools Unsafe clothing No training or insufficient training Other: Unsafe acts by people (Check all that apply): Operating without permission Operating at an unsafe speed Servicing equipment that has power to it Making a safety device inoperable Using defective equipment Using equipment in an unapproved way Unsafe lifting by hand Taking an unsafe position or posture Distraction, teasing, horseplay Failure to wear PPE Failure to use the available equipment/tools Other: Why did the unsafe act(s) occur? Was there an incentive to perform the work unsafely (e.g. trying to get it done on time, the task can be done quickly, etc.)? Please provide as much detail as possible. Was the unsafe act or condition reported prior to the incident? Yes No Has there been a similar incident or near miss prior to this one? Yes No If yes, was the prior incident or near miss documented or reported? Yes No Was training related to the hazard provided prior to the incident? Yes No Was the supervisor notified of the hazard(s) prior to the incident? Yes No If yes, when was the supervisor notified of the hazard? What was done? 2

17 Incident Investigation Report FRM-101B PART 4. CORRECTIVE ACTION What changes do you suggest to prevent this injury or illness from happening again? Stop this activity Guard the hazard Train the employee(s) Train the supervisor(s) Redesign task steps Redesign work station Write a new policy/rule Enforce existing policy Routinely inspect the workspace for the hazard PPE Other: What should be (or has been) done to carry out the suggestion(s) checked above? PART 5. INVESTIGATOR INFORMATION Completed By: Department: Title: Date: If applicable, please provide the names of the investigation team members. Description continued on attached sheets. PART 6. FINAL REVIEW Reviewed By: Title: Signature: Date: 3

18 Incident Investigation Report INFORMATION ADDENDUM FRM-101C Instructions: Utilize this form to supply additional information for any portion of the Incident Investigation Report. Notate clearly which part of the report this page supplements or extends. Description continued on attached sheets. of

19 Job Hazard Analysis Form FRM-101D Job or Task: Campus: Central Pacific Tower SMA SVI WTC Date of Analysis: Location: Building: Room: Analyzed By: Job Title: Job or Task Step Hazard Controls/PPE JHA Participants: JHA Reviewed by EHS: Yes No EHS Manager Signature: Date:

20 PPE Hazard Assessment Form FRM-101E COMPLETED BY: WORK AREA: EYES Work activities, such as: cutting sanding drilling sawing welding grinding hammering punch press operations other: FACE Work activities, such as: cleaning painting cooking welding siphoning mixing other: HEAD Work activities, such as: building maintenance confined space operations construction electrical wiring walking/working under catwalks other: DATE: JOB/TASK: Work-related exposure to: airborne dust flying particles blood splashes hazardous liquid chemicals intense light other: Work-related exposure to: hazardous liquid chemicals extreme heat/cold potential irritants other: Work-related exposure to: beams pipes exposed electrical wiring or components falling objects machine parts other: Can hazard be eliminated without the use of PPE? yes no If no, use: safety glasses side shields safety goggles dust-tight shading/filter (# ) goggles other: Can hazard be eliminated without the use of PPE? yes no If no, use: face shield shading/filter (# ) welding shield other: Can hazard be eliminated without the use of PPE? yes no If no, use: protective helmet hard hat (type: ) bump cap (not ANSI-approved) hair net or soft cap other: 1

21 HANDS/ARMS Work activities, such as: baking material handling cooking sanding grinding sawing welding hammering working with glass using computers using knives dental and health care services other: FEET/LEGS Work activities, such as: building maintenance plumbing use of highly flammable materials welding other: SKIN Work activities such as: baking or frying battery charging fiberglass installation irritating chemicals sawing other: Work-related exposure to: blood irritating chemicals tools or materials that could scrape, bruise, or cut extreme heat/cold other: Work-related exposure to: explosive atmospheres explosives exposed electrical wiring or components heavy equipment slippery surfaces tools other: Work-related exposure to: chemical splashes extreme heat/cold sharp or rough edges other: Can hazard be eliminated without the use of PPE? yes no If no, use: gloves chemical resistance liquid/leak resistance temperature resistance abrasion/cut resistance slip resistance protective sleeves other: Can hazard be eliminated without the use of PPE? yes no If no, use: safety shoes or boots (type: ) leggings or chaps foot/leg guards other: Can hazard be eliminated without the use of PPE? yes no If no, use: vest, jacket coveralls, body suit rain gear apron welding leathers abrasion/cut resistant other: 2

22 GENERAL HAZARDS Work activities such as: building maintenance construction other: INHALATION Work activities such as: cleaning sawing irritating chemicals painting fiberglass installation compressed air or gas operations other: HEARING Work activities such as: generator grinding ventilation fans sanding motors routers sawing other: Work-related exposure to: working from heights of 10 feet or more working near water other: Work-related exposure to: irritating dust or particulate irritating or toxic gas/vapor extreme heat/cold other: Work-related exposure to: loud noises loud work environment noisy machines/tools punch or brake presses other: Can hazard be eliminated without the use of PPE? yes no If no, use: fall arrest/restraint type: PFD: type: other: Can hazard be eliminated without the use of PPE? yes no If no, PPE selected: Can hazard be eliminated without the use of PPE? yes no If no, PPE selected: 3

23 Monthly Incident Report FRM-101F This template is used to standardize the presentation of incident information at Safety Committee meetings. To see an example, please refer to meeting minutes available on the Environmental Health and Safety webpage. Type of Report [DATES] Employee Student Visitor Location of Incident/Reported Hazard TOTAL TOTAL EHSP Classification Description Follow-up/Resolution: 1. Major Injury: an injury sustained that results in a fatality, in-patient hospitalization, amputation, or loss of eye(s). 2. Minor Injury: an injury sustained that requires emergency medical treatment that could include, but is not limited to, a bone break or fracture, burn, or laceration; or an injury that required a visit to an employee s personal doctor or an out-patient clinic. 3. Work-Related Illness: includes both acute and chronic illness due to a chemical or environmental exposure at work that could include, but is not limited to, skin disease, respiratory disorder, or poisoning. 4. Near-miss: an incident that could have resulted in injury or resulted in injury that either did not need medical treatment or could be self-treated with the contents of a workplace first aid kit. 5. Workplace Hazard: any condition or process identified by an individual that has either immediate or future potential to cause a workplace injury, illness, or near-miss.