Business Requirements Document SR CNA NX DUES/FEES CAP RATE UPDATE
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1 Business Requirements Document SR CNA NX DUES/FEES CAP RATE UPDATE
2 Document Information Document Attributes ID Owner Author(s) Contributor(s) Information SR Payroll Coordination Jaime Espinoza Karren Yun Revision History Version Issue Date Changes 1.0 6/27/17 Initial Draft 1.1 7/10/17 B. Burkart added UPAYs Document Approvals Role Name Signature Date Associate Vice President Peggy Arrivas & Systemwide Controller
3 Table of Contents 1 Overview Product/Solution Scope Business Requirements... 6
4 1 Overview On June 26, 2017, the California Nurses Association (CNA) informed UC that the maximum dues/fees rate for CNA will increase effective with pay cycles listed below. 1.1 Background Unique programming was coded to establish a mechanism in PPS to accommodate the processing of CNA dues, agency fee and related charities based on the following formula: Monthly dues for employees working more than 30% of available pay period hours are assessed 2.2 times their hourly pay rate, up to a specified dollar maximum (cap) per month; employees working 30% or less are assessed a flat dollar (reduced deduction) amount. For employees paid biweekly or semi monthly, the system adjusts for and derives the multiplier, cap and flat dollar amount proportionately. Agency fee and related charities are calculated using the same formula as dues but with a reduced calculator (BRT deduction percent), cap and flat dollar amount as specified. 1.2 Objectives Increase the maximum rates for CNA dues/fees $ Related Projects & Dependencies Implementation Deadline New rates are effective with the following pay periods: Pay Cycle Pay Period Covering: Pay Date: Bi-Weekly July 2, 2017 through July 15, 2017 July 26, 2017 Monthly July 1, 2017 through July 31, 2017 August 1, 2017
5 1.4 Stakeholders Acronym Description Role * Authorize Has ultimate signing authority for any changes to the document R Responsible Responsible for creating this document A Accountable Accountable for accuracy of this document (e.g. project manager) S C I Supports Consulted Informed Provides supporting services in the production of this document Provides input Must be informed of any changes Name Position * R A S C I Shaun Ruiz Payroll Coordinator X X Jaime Espinoza Business Systems Analyst III X X X Karren Yun Labor Manager X X Elizabeth Burkart Business Analyst X X Nadine Schumaker Programmer X X 1.5 Proposed Strategy California Nurses Association (CNA), the exclusive representative for employees in the NX (Registered Nurses) bargaining unit, has requested that, effective with pay cycles listed above, the University implements changes to the current cap rate of CNA dues and related deductions as outlined below: Bi Weekly Dues Rates: Nurses being paid for more than 24 hours per two week pay period will be charged a maximum of $ Nurses being paid for 24 or fewer hours per two week pay period will be charged $ Monthly Dues Rates: Nurses being paid for more than 52 hours per month will be charged up to a maximum of $ Nurses being paid for 52 or fewer hours per month will be charged $ Fair Share Fees Rates: The Fair Share Rate, for those Bargaining Unit employees who choose to decline membership with CNA, will be charged at 85.1% of what they would have paid in dues. Modifications Requested Payroll deductions for the California Nurses Association (CNA) are maintained via the following Gross to Net table entries (see attached forms for detailed information):
6 GTN 077 Dues (all campus locations except UCSC) GTN 075 Dues (UCSC, only) GTN 460 Agency Fees (all campus locations) GTN 506 Pediatric AIDS (Charity) (all campus locations) GTN 507 Komen Foundation (Charity) (all campus locations) GTN 508 Oxfam (Charity) (all campus locations) 1.6 Glossary Term CNA UC BRT California Nurses Association University of California Benefit Rate Table Description 2 Product/Solution Scope 2.1 Included in Scope PPS 2.2 Excluded from Scope UCPATH (Pilot notified) 3 Business Requirements 3.1 Functional Requirements Req ID Requirement Type Requirement Description Priority [L/M/H] Comments R001 Control Table Update Update Benefit Rate Table H
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