OT/OTA Roles. Donna Frollo Juliane Chreston Breanna Chycinski Wayne Doyle
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1 OT/OTA Roles OT/OTA Roles Donna Frollo Juliane Chreston Breanna Chycinski Wayne Doyle Adapted from regional student workshop created by Jean Prast and Juliane Chreston
2 OT/OTA Roles Why does this matter to you in your role as Fieldwork Educator? Supervision of OT students FWPE Item 27: Demonstrate through practice or discussion the ability to assign appropriate responsibilities to the occupational therapy assistant and occupational therapy aide. Supervision of OTA students FWE needs to have full awareness of OTA s educational competencies to assist them to perform at maximum capability within Michigan s licensure law.
3 OT/OTA Roles Who can supervise OT vs OTA students? Supervision of OT students Level I students can be supervised by OTR or COTA Level II student s primary supervisor must be OTR, but COTA can contribute Supervision of OTA students Level I & Level II students can be supervised by either OTR or COTA
4 OT/OTA Roles Meet Phyllis Initial Assessment- Acute Care
5 OT/OTA Roles Self-Reflection & Application Take a few minutes to reflect on the video What did you see? What objective information do you have about this patient s occupational performance? OTA: What would be most important for the OT to pass along to you in order to be prepared for treatment? OTR: What are the most important things to pass along to the OTA?
6 OT/OTA Roles Team Discussion & Application Share your reflections: What did you observe? What were your thoughts? What factors contributed to what you thought was important? Were your 3 key communication points addressed? What was similar and/or different from others?
7 OT/OTA Roles Michigan Licensure Guidelines
8 OT/OTA Roles An OT who delegates the performance of selected limited assessments, tasks or interventions to an OTA shall supervise consistent with Michigan licensure rules. Limited assessment means those parts of an evaluation that an OTA is qualified by education and training to perform.
9 OT/OTA Roles It is the OT s responsibility to ensure qualifications of the OTA under their supervision, including verification of the training, education, and licensure.
10 OT/OTA Roles The OT shall determine and provide the appropriate level of supervision based on the OTA s education, training, and experience. (a) supervision (b) supervision
11 OT/OTA Roles An OT shall not delegate the performance of either of the following to an OTA: (a) The sole development of a treatment plan. (b) The sole evaluation and interpretation of evaluation results.
12 OT/OTA Roles An OT shall not supervise more than 4 OTAs who are providing services to patients at the same time.
13 OT/OTA Roles The OT must: (a) Examine and evaluate the patient or client before delegating limited assessments, tasks, or interventions to be performed by an OTA. (b) Supervise an OTA to whom limited assessments, tasks, or interventions have been delegated. (c) Provide predetermined procedures and protocols for limited assessments, tasks, or interventions that have been delegated.
14 OT/OTA Roles The OT must: (d) Monitor an OTA s practice and provision of assigned limited assessments, tasks or interventions. (e) Maintain a record of the names of the OTA to whom limited assessments, tasks, or interventions have been delegated. (f) Meet synchronously with OTA at least once per month.
15 OT/OTA Roles Develop a Supervision Plan Consider the following: Level of supervision Forms of communication Measuring competencies Licensure guidelines Documenting/tracking your plan Establish who is responsible for: Reassessment periods Documentation Progressing treatment Communication Reporting in team meetings Discharge recommendations
16 OT/OTA Roles OT/OTA SUPERVISION PLAN Consider the following: level of supervision, forms of communication, measuring competencies, licensure guidelines, documenting/tracking your plan Establish who is responsible for: additional evaluation, documentation, progressing treatment, reassessment periods, communication, reporting in team meetings, family training, discharge recommendations Date Description of Activities Supervision Level 4/22 Example: OT to communicate major findings from evaluation to OTA, collaborate on additional evaluation tools that may be required and who will administer them. OTA unfamiliar with KELS, OTR to provide training. OT/OTA SUPERVISION LOG
17 OT/OTA Roles Name of Occupational Therapy Assistant: License Number: Facility Name: Name of Superv ising Occupational Therapist: License Number: Address/Phone: Date Patients/Issues Discussed Outcome of Collboration/O.T. Recommendations Initials/Co-Initials Signature of OTA Initials Signature of OT Initials ***A separate log should be used f or each OTA / OT Team ***OT can superv ise no more than 4 OTAs at one time
18 OT/OTA Roles Debrief What did you learn about the role of the OT/OTA? How will use this information to improve your teaching of roles to students? What questions do you still have about the role of the OT/OTA?
19 OT/OTA Roles 5/3/2017 OT/OTA Roles OT/OTA Roles Donna Frollo Juliane Chreston Breanna Chycinski Wayne Doyle Adapted from regional student workshop created by Jean Prast and Juliane Chreston Why does this matter to you in your role as Fieldwork Educator? Supervision of OT students FWPE Item 27: Demonstrate through practice or discussion the ability to assign appropriate responsibilities to the occupational therapy assistant and occupational therapy aide. Supervision of OTA students FWE needs to have full awareness of OTA s educational competencies to assist them to perform at maximum capability within Michigan s licensure law. Who can supervise OT vs OTA students? Supervision of OT students Level I students can be supervised by OTR or COTA Level II student s primary supervisor must be OTR, but COTA can contribute Supervision of OTA students Level I & Level II students can be supervised by either OTR or COTA 1
20 OT/OTA Roles 5/3/2017 OT/OTA Roles Meet Phyllis Initial Assessment Acute Care Self Reflection & Application Take a few minutes to reflect on the video What did you see? What objective information do you have about this patient s occupational performance? OTA: What would be most important for the OT to pass along to you in order to be prepared for treatment? OTR: What are the most important things to pass along to the OTA? Team Discussion & Application Share your reflections: What did you observe? What were your thoughts? What factors contributed to what you thought was important? Were your 3 key communication points addressed? What was similar and/or different from others? 2
21 OT/OTA Roles 5/3/2017 OT/OTA Roles Michigan Licensure Guidelines An OT who delegates the performance of selected limited assessments, tasks or interventions to an OTA shall supervise consistent with Michigan licensure rules. Limited assessment means those parts of an evaluation that an OTA is qualified by education and training to perform. It is the OT s responsibility to ensure qualifications of the OTA under their supervision, including verification of the training, education, and licensure. 3
22 OT/OTA Roles 5/3/2017 OT/OTA Roles The OT shall determine and provide the appropriate level of supervision based on the OTA s education, training, and experience. (a) supervision (b) supervision An OT shall not delegate the performance of either of the following to an OTA: (a) The sole development of a treatment plan. (b) The sole evaluation and interpretation of evaluation results. An OT shall not supervise more than 4 OTAs who are providing services to patients at the same time. 4
23 OT/OTA Roles 5/3/2017 OT/OTA Roles The OT must: (a) Examine and evaluate the patient or client before delegating limited assessments, tasks, or interventions to be performed by an OTA. (b) Supervise an OTA to whom limited assessments, tasks, or interventions have been delegated. (c) Provide predetermined procedures and protocols for limited assessments, tasks, or interventions that have been delegated. The OT must: (d) Monitor an OTA s practice and provision of assigned limited assessments, tasks or interventions. (e) Maintain a record of the names of the OTA to whom limited assessments, tasks, or interventions have been delegated. (f) Meet synchronously with OTA at least once per month. Develop a Supervision Plan Consider the following: Level of supervision Forms of communication Measuring competencies Licensure guidelines Documenting/tracking your plan Establish who is responsible for: Reassessment periods Documentation Progressing treatment Communication Reporting in team meetings Discharge recommendations 5
24 OT/OTA Roles 5/3/2017 OT/OTA Roles OT/OTA SUPERVISION PLAN Consider the following: level of supervision, forms of communication, measuring competencies, licensure guidelines, documenting/tracking your plan Establish who is responsible for: additional evaluation, documentation, progressing treatment, reassessment periods, communication, reporting in team meetings, family training, discharge recommendations Date Description of Activities Supervision Level 4/22 Example: OT to communicate major findings from evaluation to OTA, collaborate on additional evaluation tools that may be required and who will administer them. OTA unfamiliar with KELS, OTR to provide training. OT/OTA SUPERVISION LOG Name of Occupational Therapy Assistant: License Number: Facility Name: Name of Supervising Occupational Therapist: License Number: Address/Phone: Date Patients/Issues Discussed Outcome of Collboration/O.T. Recommendations Initials/Co-Initials Signature of OTA Initials Signature of OT Initials ***A separate log should be used for each OTA / OT Team ***OT can supervise no more than 4 OTAs at one time Debrief What did you learn about the role of the OT/OTA? How will use this information to improve your teaching of roles to students? What questions do you still have about the role of the OT/OTA? 6
25 OT/OTA Roles
26 OT/OTA Roles
27 OT/OTA Roles
28 OT/OTA Roles
29 OT/OTA Roles OT/OTA SUPERVISION PLAN Consider the following: level of supervision, forms of communication, measuring competencies, licensure guidelines, documenting/tracking your plan Establish who is responsible for: additional evaluation, documentation, progressing treatment, reassessment periods, communication, reporting in team meetings, family training, discharge recommendations Date Description of Activities Supervision Level 4/22 Example: OT to communicate major findings from evaluation to OTA, collaborate on additional evaluation tools that may be required and who will administer them. OTA unfamiliar with KELS, OTR to provide training. supervision = occupational therapist is not required to be physically present on site, but shall be continuously available at the time the limited assessment, task, or intervention is performed. Continuously available includes availability by telecommunication or other electronic device. supervision = occupational therapist is physically present with the occupational therapy assistant or immediately available for direction and onsite supervision at the time the limited assessment, task, or intervention is performed, and that the occupational therapist has direct contact in the physical presence of the patient or client during each visit.
30 OT/OTA Roles OT/OTA SUPERVISION LOG Name of Occupational Therapy Assistant: License Number: Facility Name: Name of Supervising Occupational Therapist: License Number: Address/Phone: Date Patients/Issues Discussed Outcome of Collaboration/O.T. Recommendations Initials/Co-Initials Initials Initials Signature of OTA Signature of OT ***A separate log should be used for each OTA / OT Team ***OT can supervise no more than 4 OTAs at one time
31 OT/OTA Roles OT/OTA Supervision Guidelines according to Michigan Licensure Rules An OT who delegates the performance of selected limited assessments, tasks or interventions to an OTA shall supervise consistent with Michigan licensure rules. Limited assessment means those parts of an evaluation that an OTA is qualified by education and training to perform. It is the OT s responsibility to ensure qualifications of the OTA under their supervision, including verification of the training, education, and licensure. The OT shall determine and provide the appropriate level of supervision based on the OTA s education, training, and experience. (a) supervision means that the occupational therapist is not required to be physically present on site, but shall be continuously available at the time the limited assessment, task, or intervention is performed. Continuously available includes availability by telecommunication or other electronic device. (b) supervision means that the occupational therapist is physically present with the occupational therapy assistant or immediately available for direction and onsite supervision at the time the limited assessment, task, or intervention is performed, and that the occupational therapist has direct contact in the physical presence of the patient or client during each visit. The OT must: (a) Examine and evaluate the patient or client before delegating limited assessments, tasks, or interventions to be performed by an OTA. (b) Supervise an OTA to whom limited assessments, tasks, or interventions have been delegated. (c) Provide predetermined procedures and protocols for limited assessments, tasks, or interventions that have been delegated. (d) Monitor an OTA s practice and provision of assigned limited assessments, tasks or interventions. (e) Maintain a record of the names of the OTA to whom limited assessments, tasks, or interventions have been delegated. (f) Meet synchronously with OTA at least once per month and maintain documentation of the meeting that has been signed by both individuals. An OT shall not delegate the performance of either of the following to an OTA: (a) The sole development of a treatment plan. (b) The sole evaluation and interpretation of evaluation results. An OT shall not supervise more than 4 OTAs who are providing services to patients at the same time. Retrieved 5/3/17 from 029LR_orr draft.pdf Compiled by Juliane Chreston/Jean Prast for MidMichigan Regional OT/OTA Roles Workshop
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