Notice and Agenda ADJOURNED REGULAR MEETING BOARD OF DIRECTORS SANTA CLARITA VALLEY SANITATION DISTRICT

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1 Notice and Agenda ADJOURNED REGULAR MEETING BOARD OF DIRECTORS SANTA CLARITA VALLEY SANITATION DISTRICT To be held at the SANTA CLARITA CITY HALL Valencia Blvd., Santa Clarita, California THURSDAY August 9, 2018 At 11:30 A.M. Governing Body Director Alternate SANTA CLARITA SMYTH KELLAR SANTA CLARITA WESTE (Chairperson) KELLAR LOS ANGELES COUNTY KUEHL BARGER 1. Approve Minutes of Adjourned Regular Meeting Held June 15, Approve May 2018 Expenses in Amount of $2,447, Summary: Local District expenses represent costs incurred for operations, maintenance, and capital projects that are the sole responsibility of the individual District. Allocated expenses represent the District s proportionate share of expenses made by District No. 2, the administrative District, on its behalf pursuant to the Joint Administration Agreement. This Agreement provides for the joint administration and technical support for all of the signatory Districts along with the methodology for determining the proportionate costs for each District. This item is consistent with the Districts Guiding Principle of commitment to fiscal responsibility and prudent financial stewardship. Local District Expenses: Operations & Maintenance (O & M) $1,386, Capital 721, Allocated Expenses: Joint Administration 118, Technical Support 221, Total Expenses $2,447, Re: Valencia Water Reclamation Plant (WRP) Advanced Water Treatment Facility (Project) (a) Approve Plans and Call for Bids for Construction of Valencia WRP Advanced Water Treatment Facility; Authorize Chief Engineer and General Manager to Establish Date for Receipt of Bids Summary: In August 2017, the Board of Directors certified the Recirculated Environmental Impact Report for the Chloride Compliance Project. The project is mandated by the state to comply with state and federal law. The proposed Project is one of the chloride total maximum daily load compliance projects. The completed Project will reduce the chloride concentration in plant effluent prior to discharge to the Santa Clara River in compliance with the Regional Water Quality Control Board Los Angeles Region s regulatory orders. The Project includes installation of microfiltration (MF), nanofiltration (NF), reverse osmosis (RO) equipment, and support systems, for chloride removal and brine concentration. The Board previously authorized pre-selection of the MF and RO equipment and the selected contractor will purchase the equipment from the selected suppliers at the cost previously agreed upon. This item is consistent with Districts Guiding Principles of commitment to operational excellence and to maximize use of our assets and resources. (b) Approve and Order Executed Second Engineering Services Agreement with Carollo Engineers (Carollo) in Amount of Approximately $5,900,000 for Engineering Services for Valencia WRP Advanced Water Treatment Facility Summary: Engineering services are required to supplement District staff during final design, advertisement, and construction of the Project. Engineering services include final plan check; responses to contractor s questions during the advertisement period and preparation of addenda, if required; responses to submittals and requests for information; and the Project s system software integration into the plant s control systems. The Board previously awarded a contract to Carollo for design of the Project. Upon completion of the design process, Carollo is uniquely qualified to provide the required engineering services and has proposed hourly rates that are consistent with their previous work. 4. Accept Contract No and Order Final Payment to Hayward Baker, Inc., for Construction of Valencia Water Reclamation Plant Retaining Wall Extension, Resulting in Total Contract Amount of $7,320, Summary: The project consisted of construction of approximately 600 feet of retaining wall to bring the undeveloped area at the north end of the Valencia WRP to grade and increase the area available for SCV-A AUGUST 9, 2018 DOCUMENT NUMBER

2 REGULAR MEETING OF LOS ANGELES COUNTY 4. Contd. future treatment facilities. The retaining wall was constructed deep enough to prevent bottom scour and high enough to prevent flooding by the Santa Clara River during design storms. Nine change orders totaling $1,201, were approved on this project. 5. Re: Contract with Stanek Constructors, Inc., in Amount of Approximately $6,730,000 for Construction of Saugus Water Reclamation Plant (WRP) UV Disinfection Facilities (Project) (a) Report on Bids and Award and Order Executed Contract (b) Order Secretary to Review Insurance and Surety Bonds for Performance and Payment and, if Sufficient, Sign Contract Evidencing Approval of Bonds and Insurance Summary: In August 2017, the Board of Directors certified the Recirculated Environmental Impact Report for the Chloride Compliance Project. The project is mandated by the state to comply with state and federal law. The proposed Project is one of the chloride total maximum daily load compliance projects. The proposed project will construct a UV disinfection system at Saugus WRP to replace chlorine used for disinfection of plant effluent and to provide continued protection of public health. The project includes installation of the UV equipment, mechanical electrical and control systems, and ancillary facilities as required. The Board previously authorized pre-selection of the UV equipment and the selected contractor will purchase the equipment from the selected supplier at the cost previously agreed upon. This item is consistent with the Districts Guiding Principles of commitment to operational excellence and to maximize use of our assets and resources. Bid summary/recommendation to award is attached. 6. Re: Contract with Myers and Sons Construction, LLC, in Amount of Approximately $17,087,000 for Construction of Valencia Water Reclamation Plant (WRP) UV Disinfection Facilities (Project) (a) Report on Bids and Award and Order Executed Contract (b) Order Secretary to Review Insurance and Surety Bonds for Performance and Payment and, if Sufficient, Sign Contract Evidencing Approval of Bonds and Insurance Summary: In August 2017, the Board of Directors certified the Recirculated Environmental Impact Report for the Chloride Compliance Project. The project is mandated by the state to comply with state and federal law. The proposed Project is one of the chloride total maximum daily load compliance projects. The proposed project will construct a UV disinfection system at Valencia WRP to replace chlorine used for disinfection of plant effluent and to provide continued protection of public health. The project includes installation of the UV equipment, mechanical electrical and control systems, and ancillary facilities as required. The Board previously authorized pre-selection of the UV equipment and the selected contractor will purchase the equipment from the selected supplier at the cost previously agreed upon. This item is consistent with the Districts Guiding Principles of commitment to operational excellence and to maximize use of our assets and resources. Bid summary/recommendation to award is attached. 7. Re: Chloride Compliance Projects (a) Adopt Resolution Adopting a Labor Compliance Program (LCP) for Projects As Required for Receipt of State Grant Funding Summary: The District has applied for grant funding for the Saugus and Valencia Water Reclamation Plant UV Disinfection Facilities projects under the Proposition 84 program and plans to apply for additional grant funding opportunities for which the projects qualify. State law requires the awarding body for projects receiving funds from grant programs to adopt and enforce, or contract with a third party to enforce, an LCP. The awarding body must seek approval from the Department of Industrial Relations for its LCP; however, the entity may use a qualified consultant to administer the program. The proposed resolution, as attached, delegates authority to the Chief Engineer and General Manager to apply and contract for the enforcement of an LCP for any project in which an LCP is required as a condition of state or other funding. (b) Authorize Issuance of Purchase Order to Golden State Labor Compliance, LLP, (Golden State) in Amount of Approximately $90,000 to Provide Labor Compliance Support Services Summary: Proposals to provide such LCP services were previously solicited and received from four consulting firms. Golden State was ranked as the most qualified to provide the required services and submitted a cost-effective proposal. This item is consistent with the Districts Guiding Principle of commitment to maximize use of our assets and resources. SCV-A AUGUST 9, 2018

3 REGULAR MEETING 8. Re: Chloride Compliance Project Advanced Water Treatment Facility OF LOS ANGELES COUNTY (a) Adopt Resolution Authorizing Chief Engineer and General Manager to Apply for State Revolving Fund Financing for Chloride Compliance Project Advanced Water Treatment Facility (b) Adopt Resolution of Official Intent to Use Proceeds of SRF Financing to Reimburse Certain Expenditures for Chloride Compliance Project Advanced Water Treatment Facility (c) Adopt Resolution Pledging Wastewater Revenues to Repayment of SRF Financing Agreement for Chloride Compliance Project Advanced Water Treatment Facility Summary: In August 2017, the Board of Directors certified the Recirculated Environmental Impact Report for the Chloride Compliance Project. One component of the Chloride Compliance Project is the construction of an Advanced Water Treatment Facility at the Valencia Water Reclamation Plant. The District s financing plan includes a low interest State Revolving Fund (SRF) loan as funding for the project. The Federal Clean Water Act requires each recipient of funding under the SRF program to, by ordinance or resolution, authorize the Chief Engineer and General Manager to apply for SRF funding, declare its intent to reimburse certain expenditures from SRF proceeds, and dedicate one or more sources of revenue for repayment of the funding. These resolutions are attached to the agenda. The principal for the requested funding is approximately $88.7 million. This item is consistent with the Districts Guiding Principle of commitment to fiscal responsibility and prudent financial stewardship. Adjourn Status Report: Public Comment: Prior to or during the regular meeting session, the Chief Engineer and General Manager may update the Directors on various matters concerning the Districts that may be of current interest to the Directors. Members of the public may address the Board of Directors on any item shown on the agenda or matter under the Board s authority. A Request to Address Board of Directors form is available in the foyer. In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Secretary to the Boards Office (562) , extension Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28CFR et seq. ADA Title II). Document Requests: Links to supporting documents are available online at the time of posting. Agendas and supporting documents or other writings that will be distributed to Board members in connection with matters subject to discussion or consideration at this meeting that are not exempt from disclosure under the Public Records Act are available for inspection following the posting of this agenda at the office of the Secretary to the Boards of Directors located at the Districts' Joint Administration Building, 1955 Workman Mill Road, Whittier, California, or at the time of the meeting at the address posted on this agenda. SCV-A AUGUST 9, 2018

4 TO: BOARD OF DIRECTORS OF SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY RE: AGENDA ITEM NO. FOR BOARD MEETING August 9, 2018 BIDS were received at the District Office on July 24, 2018 FOR SAUGUS WATER RECLAMATION PLANT UV DISINFECTION FACILITIES No. of Bids Received: 6 BIDDER Stanek Constructors, Inc. PCL Construction, Inc. Green Building Corporation Myers and Sons Construction, LLC Environmental Construction, Inc. OHL USA, Inc. DBA Group OHL USA, Inc. TOTAL BID $6,730, $6,861 ' $7,062, $7,125, $7,481, $8,221, RECOMMENDATION: Award contract to Stanek Constructors, Inc., low bidder, in the amount of $6,730,000. Engineer's Estimate: $8,500,000 t!~ i:~n~ Chief Engineer and General Manager Doc #

5 TO: BOARD OF DIRECTORS OF SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY RE: AGENDA ITEM NO. FOR BOARD MEETING August 9, 2018 BIDS were received at the District Office on July 19, 2018 FOR VALENCIA WATER RECLAMATION PLANT UV DISINFECTION FACILITIES No. ofbids Received: 6 BIDDER Myers and Sons Construction, LLC Stanek Constructors, Inc. W.M. Lyles Co. Kiewit Infrastructure West Co. Steve P. Rados, Inc. OHL USA, Inc. DBA Group OHL USA, Inc. TOTAL BID $17,087, $18,151, $19,950, $20,561, $22,531 ' $24,710, RECOMMENDATION: Award contract to Myers and Sons Construction, LLC, low bidder, in the amount of $17,087,000. Engineer's Estimate: $18,500;000 ~~bi~~n~ Chief Engineer and General Manager Doc #

6 RESOLUTION ADOPTING A LABOR COMPLIANCE PROGRAM Santa Clarita Valley Sanitation District, one of the confederation of County Sanitation Districts known as the County Sanitation Districts of Los Angeles County (LACSD), has been awarded funding under Proposition 84, the Safe Drinking Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, for the Saugus and Valencia WRP UV Disinfection Facilities (the Projects ). Under Public Resources Code Section 75075, the awarding body for any project or in part by Proposition 84 must adopt and enforce a Labor Compliance Program ("LCP"). An LCP is intended to ensure a contractor's compliance with prevailing wage and other Labor Code requirements for public works projects. LACSD, through its County Sanitation District No. 2 of Los Angeles County, with LCP enforcement contractor Golden State Labor Compliance, LLC, maintains a DIR-approved LCP for implementation on all LACSD projects funded by State of California grants that require enforcement of an approved LCP. THEREFORE the Board of Directors of Santa Clarita Valley Sanitation District of Los Angeles County hereby resolves that: The LCP maintained by LACSD in the name of County Sanitation District No. 2 in the form approved by District Counsel is hereby adopted for the Projects funded by State of California grants. The Chief Engineer is authorized to engage Golden State Labor Compliance, LLC, or any other qualified consultant, to provide necessary oversight and enforcement required under Proposition 84, the adopted LCP, or any subsequent direction of the DIR. PASSED AND ADOPTED by the Board of Directors of Santa Clarita Valley Sanitation District of Los Angeles County on, ATTEST: Chairperson, Board of Directors Secretary

7 RESOLUTION PLEDGING WASTEWATER REVENUES TO REPAYMENT OF STATE REVOLVING FUND FINANCING AGREEMENT FOR THE ADVANCED WATER TREATMENT FACILITY (formerly referred to as MICROFILTRATION/RO PROJECT) The Board of Directors of the Santa Clarita Valley Sanitation District of Los Angeles County ( District ) resolves as follows: 1. The District hereby dedicates and pledges all of the District s Net Revenues to the repayment of any Clean Water State Revolving Fund ( CWSRF ) financing agreement for the District s Santa Clarita Valley Sanitation District Microfiltration/RO Project ( Project ). Such pledge, and the lien created thereby, is junior and subordinate to the pledge of, and lien on the District s Net Revenues for the payment of its Senior Obligations, and is on parity with the pledge of, and lien on the District s Net Revenues for the payment of the District s Subordinate Obligations. 2. The District shall collect the Revenues and maintain its operating fund at levels sufficient to meet the District s obligations under the financing agreement until the District has satisfied its repayment obligation, unless a modification or change is approved in writing by the State Water Resources Control Board ( State Board ). 3. So long as any financing agreement for the Project is outstanding, this pledge constitutes a lien in favor of the State Board on the Net Revenues without any further action necessary by the State Board or the District. Capitalized undefined terms used herein have the meanings ascribed thereto in the Joint Acquisition Agreement, dated as of July 1, 2011, by and among the County Sanitation Districts of Los Angeles County named therein and the Los Angeles County Sanitation Districts Financing Authority. PASSED AND ADOPTED by the Board of Directors of the Santa Clarita Valley Sanitation District of Los Angeles County on August, ATTEST: Chairperson, Board of Directors Secretary Doc:

8 RESOLUTION OF OFFICIAL INTENT TO USE PROCEEDS OF STATE REVOLVING FUND FINANCING TO REIMBURSE CERTAIN EXPENDITURES FOR THE ADVANCED WATER TREATMENT FACILITY (formerly referred to as MICROFILTRATION/RO PROJECT) The Santa Clarita Valley Sanitation District of Los Angeles County ( District ) has approved the Santa Clarita Valley Sanitation District Microfiltration/RO Project ( Project ). The District intends to finance the planning, design, and construction of the Project in part with Clean Water State Revolving Fund funding ( Project Funds ) provided by the State of California, acting by and through the State Water Resources Control Board ( State Board ). The State Board may obtain the Project Funds from the sale of obligations ( Obligations ) that bear interest that taxpayers may exclude from gross income for federal income tax purposes. The District has made certain expenditures ( Expenditures ) relating to the Project from available District funds prior to the issuance of the Obligations or the application to the State Board for the Project Funds. The District desires to be reimbursed for the Expenditures from the proceeds of the Obligations. The Board of Directors of the District therefore resolves as follows: 1. The Board of Directors of the District hereby declares its intention and reasonably expects to reimburse its Expenditures with Project Funds. 2. The reasonably expected maximum principal amount of the Project Funds is $89,000, This resolution is being adopted no later than 60 days after the date on which the District made Expenditures to be reimbursed with Project Funds. 4. The Expenditures are properly chargeable to a capital account under general federal income tax principles. 5. The District has not previously declared its intent to reimburse the Expenditures. Tax-exempt obligations have not been issued for the purpose of reimbursing the Expenditures. 6. This resolution reflects the official intent of the District to comply with Treasury Regulation and any other regulations of the Internal Revenue Service relating to the qualifications for reimbursement of Project costs. PASSED AND ADOPTED by the Board of Directors of Santa Clarita Valley Sanitation District of Los Angeles County on August, ATTEST: Chairperson, Board of Directors Secretary Doc:

9 RESOLUTION AUTHORIZING CHIEF ENGINEER AND GENERAL MANAGER TO APPLY FOR STATE REVOLVING FUND FINANCING FOR THE ADVANCED WATER TREATMENT FACILITY (formerly referred to as MICROFILTRATION/RO PROJECT) The Board of Directors of the Santa Clarita Valley Sanitation District of Los Angeles County ( District ) resolves as follows: 1. The District s Chief Engineer and General Manager (the Authorized Representative ) or her designee is hereby authorized and directed to sign and file, for and on behalf of the District, a financial assistance application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Santa Clarita Valley Sanitation District Microfiltration/RO Project. 2. The Authorized Representative, or her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financing agreement from the State Water Resources Control Board and any related amendments or changes. 3. The Authorized Representative, or her designee, is designated to represent the District in carrying out the District s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the District and compliance with applicable state and federal laws. PASSED AND ADOPTED by the Board of Directors of the Santa Clarita Valley Sanitation District of Los Angeles County on August, ATTEST: Chairperson, Board of Directors Secretary Doc: