Neighborhood Reinvestment Grant Program Capital Project Application Form

Transcription

1 Neighborhood Reinvestment Grant Program Capital Project Application Form The Neighborhood Reinvestment Grant Program is competitive, and the number and size of awards are limited to available funding. Clearly explained projects may have a better chance in the competitive process, so please provide as much detailed information as possible. If you need assistance with your grant proposal, please contact Kathleen Lacey at Application deadline is November 1, Please note: Matching funding, monetary, in-kind contributions or volunteer services are strongly encouraged. Projects may be subject to additional requirements by other agencies. If creating/modifying a Neighborhood Plan, you must work with the City s Neighborhood Planning staff. All Neighborhood Reinvestment Grant projects must be completed within three years. Required fields are marked with an asterisk. Not all fields will apply to each project. Succinct, clear applications assist the Committee s review. Project Information *Neighborhood Association: *Neighborhood Association President: *Address Zip Code: *Phone Number: * Address: *Project Manager: *Address Zip Code: *Phone Number: * Address: *Project Title: *Project Location: *Date Submitted: *Name of City Staff (if project involves City property or jurisdiction) that assisted with developing project cost/design and or will be involved with the project construction: 8/2013

2 Neighborhood Reinvestment Grant Program Application Form (2) *Project Summary (Please provide a clear, concise overview, including basic goals and objectives): Submittal Requirements Location Map: (8½ x 11) Maps are available from the Mapping Counter, 2nd Floor of City Hall. Show the project location within the neighborhood association boundaries. Site Design: If a site design already exists, please provide a copy (8½ x 11). Budget Worksheet: Submit a complete Budget Worksheet, including the Cost Estimate Worksheet School Projects: If your project involves a school, written permission from the school s principal and the School District s Facilities & Operations Administrator, Chris Wendrowski, are required. Call Chris at x116. Public Right-of-Way Projects: The Ada County Highway District (ACHD) must review projects proposed within the public street right-of-way prior to submitting your application. Sidewalk Projects: Sidewalk projects require signatures from all contiguous landowners. If ACHD funding is part of the project, ACHD approval is required. Project/Site Photos (if available) Arts and History Projects: The City Department of Arts and History must review proposed projects which include a public art or history component, including sign toppers, historical markers, plaques, etc. Arts and History staff must sign off on project design and all text. Parks Projects: The City Department of Parks & Recreation will review proposed projects on City park property including playground equipment, shelters, community gardens, historical markers, etc. Parks & Rec staff must sign off on project design. All park projects must be reviewed and materials approved by the Parks & Rec Department before reimbursement requests are submitted. Neighborhood Benefit *How will this project benefit the neighborhood? Describe briefly:

3 Neighborhood Reinvestment Grant Program Application Form (3) Issues to Address Two to three sentences usually suffices for each component. How does the project foster a sense of community? Is this project part of an ongoing, phased improvement? Are there neighborhood concerns that need to be addressed? Neighborhood Involvement *Describe neighborhood involvement: Ideas to Consider How does the project include opportunities to involve neighbors in shaping and carrying out the project? How have intended beneficiaries been included in the planning process? How has their feedback been addressed? Include any positive letters from groups who would benefit from the project. Project Budget Grant Amount Requested: $ *Please use the Budget Worksheet to demonstrate your project budget. Itemize materials, labor, permits and other cost-estimates. Budget Information Expenses not itemized in the Budget Worksheet will not be covered unless approved prior to incurring expense. Matching funding, monetary, in-kind contributions or volunteer services are strongly encouraged. Competitive Quote: The City of Boise may require the neighborhood association to receive competitive quotes prior to the start of the project. Project Comparison: Each recipient of grant funds is required to provide a comparison between the original proposal and the work that was actually accomplished prior to final disbursement of grant funds.

4 Neighborhood Reinvestment Grant Program Application Form (4) Matching Shares *What percentage of the total project cost is the applicant contributing? Matching Share Information Please use the Budget Worksheet to aid in calculating your matching shares. Neighborhood Plan projects must include a neighborhood match of 25%. (Match may be either financial or in-kind; if in-kind, tasks and responsibilities must be documented. Much of this match should come from public involvement, and be documented.) While matches are not required from development projects, we strongly encourage them since it is an important way to demonstrate community support and involvement. Only expenses considered reimbursable are eligible for use as an applicant s match. (See the Policies document for a list of eligible/ineligible expenses.) Donations of Labor, Equipment, Money, Materials: Volunteer labor is valued at $10 per hour/$25 per hour for licensed professionals volunteering in their professional capacity (i.e. Registered Architect, Professional Engineer, AICP Planner, Registered Landscape Architect, Historian, Public Artist, etc.) Readiness to Proceed Preliminary Work *Are required cost estimates and reviews completed? Yes (If yes, attach) No *Are all elements ready? (Such as agency participation letters, permits, environmental clearances, contiguous neighbor s signature list, engineering, signed agreements, equipment, labor force, etc.) Yes (If yes, attach) No Project Timeline Note: All Neighborhood Reinvestment Grant projects must be completed within three years. *When will work on the project begin? *When will work be completed? *Is the land immediately available for use? (Explain):

5 Neighborhood Reinvestment Grant Program Application Form (5) *If this is a construction project, how will you provide for and address long-term and routine maintenance? (Long term/routine maintenance must be provided for and addressed outside of the grant program, and you must identify the maintenance plan for all construction projects.) Previously Awarded Grants/Status Report *Does your neighborhood association have any previously awarded Neighborhood Reinvestment Grant Program projects? If yes, attach a summary listing all completed, cancelled or closed projects, and a status report for each active project (Please use the Status Report form). Neighborhood Annual Report must be on file with the City of Boise. If no, are there other ways you can validate your neighborhood association s ability to complete this project? (e.g. other grants successfully executed, or projects/events completed on your own without grant monies): Please submit photos of any successfully completed projects. Meeting the City s Goals *How does the project implement the Boise City Comprehensive Plan and/or your adopted neighborhood plan? Describe briefly:

6 Neighborhood Reinvestment Grant Program Application Form (6) Agency Contacts Neighborhood Planning Planner Kathleen Lacey can help you navigate the application process. Call her at or her at Arts & History If your project involves a public art or history component, contact Karen Bubb at or her at KBubb@cityofboise.org. Parks & Recreation If your project involves park facilities, playgrounds or park master plans, contact Toby Norton at or him at tnorton@cityofboise.org. Public Works For projects involving Public Works (including street lights), contact Rob Bousfield at or rbousfield@cityofboise.org. Boise Independent School District For projects involving schools, written permission from the school s principal and the School District s Facilities & Operations Administrator, Chris Wendrowski, are required. Call Chris at Ada County Highway District (ACHD) For projects within ACHD s right-of-way and all sidewalk projects, contact Transportation Planner Matt Edmond at or medmond@achdidaho.org. Required Signatures If awarded, the total scope of work and implementation of the project are under the domain and control of the neighborhood association. The City may exercise oversight of the project if related to City-owned facilities or for large projects. Please remember that all neighboring property owners must support contiguous construction projects such as sidewalks. We certify that this information has been discussed by the decision-making body of the applying group, and that all information contained herein is accurate. Neighborhood Association President Ada County Highway District (ACHD) (Right of way/sidewalks) Department of Arts and History Department of Parks and Recreation Boise Independent School District