2017 Project Service to Others Program

Transcription

1 2017 Project Service to Others Program The Program Each year in September the Provincial Project Service to Others Committee reviews Project Applications submitted by some or all of its 48 Districts (Ontario and B.C.) How the Program Works At the District Level 1. Project Service to Others Applications are first submitted to local RTO/ERO Districts for consideration not to the Provincial Office. 2. Local RTO/ERO Districts hold District Executive meetings, review all requests and select one for approval. A District RTO/ERO member prepares and submits only one application to the Provincial Office of RTO/ERO by the close of business on June 20 (4:30 p.m., Eastern Daylight Time) for consideration by the Provincial Project Service to Others Committee when it meets in September. Program Aims and Objectives To provide financial assistance (to a maximum of 4,000.00) to education-related and/or other community projects. To contribute to a variety of projects and thereby raise the profile of RTO/ERO by demonstrating to active teachers, other educators, and to the public that RTO/ERO and its members care about their communities and about public education, and are willing to help others who need assistance. To provide a means by which RTO/ERO members can participate in education, social and/or community projects. To promote District/Unit participation in local, provincial and overseas educational/community projects. To raise the profile of RTO/ERO and its members, including retired teachers, other educators, and educational support staff. To demonstrate to the general public that RTO/ERO members continue to serve after retirement. To demonstrate to potential RTO/ERO members that RTO/ERO is a dynamic organization to which they should consider belonging when they retire from active teaching. Page 1

2 Types of Projects The following is a list of examples only and does not preclude other types of projects: Local Heritage and cultural projects. Support for initiatives from First Nations communities. School day care for the children of single teenage mothers. Special arts and education programs for children. Physical activity/sport. Support for the disadvantaged. Visitation/support programs for shut-ins. Support for group homes. Support for initiatives in developing countries. Crisis centres. Medical and social programs for the needy. ESL, literacy and numeracy programs. School dropout programs. Role of the Provincial Project Service to Others Committee The Project Service to Others Committee at its meeting will review all applications received from RTO/ERO Districts and make recommendations for funding to RTO/ERO s Provincial Executive. The Committee s funding recommendations are based on the following: The application was received at Provincial Office on or before the deadline date. The project is new for the District and has not received funding from RTO/ERO in the past. The project meets the Program s Aims and Objectives. A District RTO/ERO member(s) prepared the project. There is evidence of involvement of a good number of members. The Expense Report is detailed, complete and expenses are supported by quotation(s). Other Expenses (if applicable) are listed. Other participants and amounts pledged (if applicable) are listed. Application content: All questions have been answered and there is sufficient information about the project for the Committee to make an informed funding recommendation. Page 2

3 RTO/ERO District Information 1. Please note: The Project STO Application Form is updated yearly and projects that are submitted on any application form other than that for the current year, will be returned and will not be considered. 2. The Application requires approval and support of the District Executive at its meeting first. 3. A project will be funded only once. Projects that are extended or are ongoing must find other sources of funding to continue. 4. Applications from individual RTO/ERO members or organizations will not be considered. 5. Attachments shall be limited to a maximum of five double-sided pages, in addition to the application itself. Items such as books, pamphlets, cd s, dvd s, that are in addition to the five double-sided pages will be returned or destroyed. 6. The funds may NOT be used for honoraria, wages or mileage. If transportation is necessary for students and cannot be funded by any other group or organization then the Committee will consider it. Also if labour requires a specific technical expertise then it will be considered, for example, furniture building or video production 7. Eligibility If a District has received funding in the previous year and wishes to be eligible to apply for funding for this year or future years, given that the previous year s funding was awarded on the understanding that the project funds would be utilized within a one-year period, in order to be eligible to submit an application for consideration, a District must comply with the following reporting schedule: If all funds for your last year s project have been utilized, a District must submit a Final Project Feedback Report on or before March 2, If partial funds have been utilized, a District must submit an Interim Report on or before March 2, 2017 and a Final Project Feedback Report on or before October 2, At a meeting of the District Executive, the Executive will select one project for recommendation. In lieu of the District President signing the District Declaration, the District President will gknox@rto-ero.org at Provincial Office and confirm the District s project choice. 9. After verifying that the Project Feedback Form for the last approved project has been submitted to Provincial Office by the District, the completed application must be forwarded to and received by the Provincial Office by the close of business (4:30 p.m., Eastern Page 3

4 Daylight Time) on June 20, 2017 to be considered by the Project Service to Others Committee at its meeting in the Fall in one of the following ways: Regular mail 3. Hand delivered 4. Fax: Applications received after the deadline date will not be considered. The decision of the Project - STO Committee is final and not subject to appeal. The Project Service to Others Committee will meet in September to consider applications for funding. Once the Provincial Executive reviews the recommendations of the Committee, the Chair of the Project Service to Others Committee will inform the President of the District. Page 4

5 Project Service to Others for Project Funding (You can download a copy of this application RTO/ERO District (Name and Number): ABC District # Amount Applying For: 4, (To a maximum of 4,000) Title of Project: Catching Up with the Younger Generation Note: The points assigned to each section of this application for evaluation are indicated in brackets. The worthiness of the project in relation to the PSTO goals and the overall quality of the application are allocated up to 5 points. Page 5

6 DISTRICT DECLARATION (MUST BE COMPLETED IN FULL AND INCLUDED WITH APPLICATION) District Name and Number: ABC District # Date of District Executive Meeting at which Application was approved: April 2, 2017 RTO/ERO member who completed application: Name of Service to Others Convener We certify that: 1. All information provided to the Project - Service to Others Committee in support of this application is true and complete. 2. Approved funding will be spent solely for the proposed project and activities as described in this application. 3. If funding is awarded for this project in 2017, our District understands that in order to be eligible for future project funding, our District must submit the following: a Final Project Feedback Report on or before March 2, 2018 if all project funding has been utilized for this project. an Interim Project Feedback Report on or before March 2, 2018 if partial funds have been utilized for this project and our District will also submit a Final Project Feedback Report on or before October 2, 2018, indicating that all funds have been utilized. 4. Personal information collected on this form, or otherwise collected with our consent in connection with this application, is collected in accordance with the applicable legislation and will be used in conjunction with requests for funding under the Project - Service to Others Committee. Questions about this collection should be directed to: The Retired Teachers of Ontario/les enseignantes et enseignants retraités de l Ontario, 18 Spadina Road, Ste 300, Toronto, Ontario M5R 2S7. Verification Our District President has signed below, verifying that this project is the project our District approved for consideration for the current project year, or, At the time we were forwarding this application to you, we were unable to obtain our District President s signature. We are therefore advising you that our District President (or District Executive designate) will send an to gknox@rto-ero.org verifying that this project is the project our District approved for consideration for the current project year by the deadline date the close of business (4:30 p.m., Eastern Daylight Time) on June 20, District President: Page 6

7 Eligibility/Selection Criteria for Project - Service to Others (Checklist Must Be Completed and Included With Application) 1 The project is in compliance with Federal/Territorial, Provincial, Municipal and/or Out-of-Country laws. 2 We confirm that our District has submitted an interim or a final report for project funding received in the previous year. 3 The project has the support and approval of the District Executive. 4 The application is complete. Yes No 5 This District has submitted only one application. 6 The application has been submitted to Provincial Office on or before the required deadline of June A District RTO/ERO member prepared this application. 8 The amount of the funding request is not more than The funding commitment is for a one-year period only. 10 The Funding/Expenses Report details funding sources and a list of expenses. Quotations for expenses are included. 11 Funds for this project will only be used for project-oriented expenditures. 12 The project details support for the Goals of Project Service to Others. 13 A detail of how members are involved in this project is included. 14 This application outlines the geographic location of the project. 15 This project details the timeline for initiation and completion. 16 A list of educational, community and/or social benefits that will accrue as the result of this project is outlined. 17 An explanation of how this project will enhance the image of RTO/ERO and its members is included. 18 Pertinent information from any local community agency involved in the project is included as supportive documentation. Page 7

8 19 A plan to publicize the project in a number of ways is included in the application. 20 We understand that the decision of the Project Service to Others Committee is final and not subject to appeal. Brief Overview of Project [5 Points] Project Commencement Date: October 1, 2017 Project Completion Date: March 31, 2018 Location: Seniors Centre, YZ Town, ON Overview of Project In less than 250 words write a summary of the community or educational project. Seniors in our community have a growing interest in using technology to communicate with family and friends. As they become familiar with technology and the use of smart phones, and tablets, etc., they recognize the value of these tools to keep in touch with their immediate family and with friends. There is a growing interest in learning the ways to make the most of these devices. Some of our members have skills in technology and are willing to share these with others. Our local seniors centre is prepared to provide space and internet access for the training sessions that would be available to seniors from the community. Through the project, 6 laptop computers would be provided to the centre for this project. The centre will manage the security and upkeep of the laptops and use them, as they deem appropriate. Internet is provided for members of the Senior Centre. Classes will be arranged. District members will give tutorials to teach others the skills needed to communicate using technology. The laptops would be available for individuals at others times for personal use within the current regulations for all members using the Senior Centre. They will be secured in a locked room with access to an individual who signs in at the Centre. Members can also bring their own devices and hook up to the Internet while there. The project will begin in October, if accepted and the monies awarded are received. It will run on an ongoing basis until April, Classes/information sessions will be run twice a month along with one-to-one training. It is hoped that the program will continue beyond the project timeline. Page 8

9 Project Information Describe how your project meets the goals of Project Service to Others by answering the following questions: Question 1 [5 Points] Describe how this project will provide financial assistance (to a maximum of 4,000.00) to education-related and/or community projects. Some seniors have the desire to learn computer skills but lack the money to buy a computer and pay for lessons. Others are unsure about how useful having access to technology will be for them. RTO/ERO has the goal of improving the lives of members and seniors. This project will enable all seniors who wish to become computer literate to have that opportunity through the purchase of 6 laptops to be located at the community senior s centre and the support of scheduled opportunities to learn to use technology in their lives. Page 9

10 Question 2 [8 points] How many members (not retired teachers but RTO/ERO members) are directly involved in the completion of this project? 13 Some Examples of Specific Roles 1. Design/Coordinate/Oversee: material, equipment, labour, etc. 2. Participate: provide expertise; provide labour. 3. Volunteer: volunteer for the life of the project; encourage others in the community to participate on a one-time or on-going basis. 4. Fund Raise: organize events, collect individual donations. 5. Public Relations: organize and co-ordinate cheque presentation event(s), photographs and articles in local newspapers, District Newsletter, District Website. 6. Report: provide interim and final reports on project. List who is involved and outline their specific roles (or involvement?) in bringing the project to fruition (extend the chart if appropriate) Name RTO/ERO Member (Y/N) Role/Project Involvement First & Last name Y Our Service to Others Convener will liaise with the Seniors Centre to oversee the details of the project, prepare the application for the executive, and write the report(s). First & Last name Y Member of PSTO committee exploring projects and making a recommendation of a project to the executive and volunteer at Senior s Centre First & Last name Y Member of PSTO committee exploring projects and making a recommendation of a project to the executive and volunteer at Senior s Centre Page 10

11 Name RTO/ERO Member (Y/N) Role/Project Involvement First & Last name Y Member of PSTO committee exploring projects and making a recommendation of a project to the executive, volunteer at Senior s Centre First & Last name Y Member responsible for the advertising in the community First & Last name Y Member collects feedback from participants and volunteers in the program to be used in the final report on the project. First & Last name Y Volunteer - teaching computer skills to seniors at the centre. First & Last name Y Volunteer - teaching computer skills to seniors at the centre. First & Last name Y Volunteer - teaching computer skills to seniors at the centre. First & Last name Y Volunteer - teaching computer skills to seniors at the centre. First & Last name Y Volunteer - teaching computer skills to seniors at the centre. First & Last name Y Communications Volunteer - promoting project on website and social media and in newsletter First & Last name Y Webmaster - Overseeing volunteers, preparing materials and tutorials Our Service to Others Convener will liaise with the Seniors Centre to oversee the details of the project, preparing the application for the executive, overseeing the details of the project and writing the report(s). The Service to Others Committee of three RTO/ERO members are involved in exploring projects and making a recommendation of a project to the executive. They support the Convener with the project and the reports. One member will be responsible for the advertising in the community. Another member will collect feedback from participants and volunteers in the program to be used in the final report on the project. Our Webmaster has formed a committee of six volunteer members of our District with technology skills and interests who are willing to teach computer skills to seniors at the centre. They are preparing a list of tutorials to be offered in the Fall on topics such as using Skype to keep connected, using , using Facebook and Twitter, researching on the web, etc. An effort will be made to involve other members as computer buddies to assist visitors to the computer centre at the Community Seniors Centre. Organizing meetings for volunteers will be held at the beginning and mid point in the project timeline. Page 11

12 Question 3 [5 points] Describe how this project will show the general public that RTO/ERO members continue to serve after retirement. Show how this project will demonstrate to potential members in the education community that they should consider belonging to RTO/ERO now and/or when they retire. Some Examples Demonstrates that RTO/ERO: continue to serve in a volunteer or leadership capacity after retirement; are visible in the community; is committed to important issues/causes; supports children and their development; cares about public education; is a vibrant community-oriented organization that affects world and community change. Through the general announcements that will be made, both in the media and through the Senior Centre, the public will be made aware of the contribution that RTO/ERO is making to the seniors in the community. The local newspaper will cover the initiation of the project. The news of this project will be broadcast through the school system. Flyers will go to the schools encouraging the teachers to become involved with the project, either by volunteering or signing up their parents and relatives who might have need of these classes. In this way teachers will see that retired teachers from RTO/ERO continue to serve their community after they retire. Information will be placed on our District website and on the Seniors Centre website. Our newsletter featuring articles about our Service to Others Project will be delivered to each school. We are introducing the use of YouTube videos and their links in our flyers, on our website and in our newsletters. We will post videos of events related to this project. Page 12

13 Question 4 [5 points] Explain the educational, community and/or social benefits that will be met as a result of this project. Be specific. Some Categories to Consider Literacy Health, Safety Arts Enrichment Community Outreach Partnership Building Appreciation for the environment Early Years intervention Community Impact Sustainability Senior Awareness Promotion of Culture Assistance for the Disadvantaged or those in need The educational aspect of this project gives our members and other seniors an opportunity to help themselves to become computer literate and to use these skills to connect with others. These skills are valuable tools for all seniors to have. The benefits to the community will be seen as the project unfolds. As the seniors become more computer savvy they will be able to participate within the community in many ways. They will find ways to integrate technology into their personal lives. Today there is a great emphasis placed on communicating via technology. Also this project will enable technologically skilled seniors to take part by using their skills to help others. The social benefits that will come with this project include the ability of these seniors to meet and mingle with all of the other seniors taking the classes. As well they can extend their contact with others through the use of technology. Page 13

14 Question 5 [8 points] List the ways in which this project will be publicized in your Community and in your District: Some Examples Public Relations Partnership/cheque presentation event, unveilings, donation wall, workshop, media release, newspaper article/photographs, radio interview, video, District Newsletter, Websites, Annual Report, Affiliate promotions, District Meetings/Dinners with Guest Speaker, YouTube. With respect to social media you could post info on: Facebook: and/or Twitter: (If you need any assistance posting on Facebook or Twitter, please contact Susannah Maxcy, Marketing and Communications Coordinator at: smaxcy@rto-ero.org / , ext ) Logos, stickers, t-shirts, display boards, writing letters. (Contact Kim Brathwaite, Manager of Marketing & Communications for more specific ideas to promote your project: ext 224.) Community How will the District and the partner agency/organization, if appropriate, publicize the project to the community? It will be advertised in the local newspaper, through the school internet communication system and flyers to all the schools. These flyers will also be put up in the senior centre, at the local libraries and advertised through the senior centre s bulletins. On each laptop a sticker will be placed identifying the RTO/ERO donation to this project. Copies of our Newsletter are distributed to all schools three times a year. There will be a feature highlighting the project with each issue. Information will be posted on the Seniors Centre website and in their program Page 14

15 brochures. Links will be provided for our Facebook page and website. YouTube videos will also be linked District How will the District publicize this project to their members and their community? The District, in its Newsletter, will write an article about the project with photographs of the project. At the fall District event, a presentation of the Project along with a cheque presentation will be made. Pictures will be taken and posted on the District's web site. Updates and ongoing news will be announced on Facebook and at all of the District functions including the Holiday and Spring luncheons. The District will also bring a display about the project to Senate. Information, including our YouTube videos of related events, will be featured on our website and in each issue of our District newsletter. Question 6 [6 points] Community partnerships are strongly encouraged. For approval of your project, it is mandatory that the relevant contact information for the local service agency or organization be provided below: Name of local service ABC Community Centre agency or organization ( ESSENTIAL) abccommunitycentre@ internet.ca Telephone ### ###-#### Website www. abccommunitycentre.com Address ## St. ON A BC Did your District initiate this project or is the District supporting the project from a community partner? Explain. Also provide information on the role of RTO/ERO members in the partnership. Failure to provide this information could result in a reduced grant allocation. Yes, The District executive is fully supportive. The project was initiated by a group of Senior Centre staff and members (including some District RTO/ERO members). From this discussion meetings were held with our District PSTO Convener and the project details were developed. We have identified the members involved in the project in the answer to Question 2. Since many of our members are involved with this senior s centre we look forward to the successful undertaking of this project. Page 15

16 Project - STO Funding and Expenses Report (Must be completed and included with Application) List of Proposed Expenses for this Funding Request be specific and support with quotations from suppliers. [8 points] Please ensure that the total of the expense(s) listed below equals the total amount of the Funding Request. 1. Project Funding Request Expenses Expenses: List Individual Expenses itemize and be specific Supplier Quotation (attach copies) 6 Laptop each 3, See attached price quote Welcoming lunch for volunteers Miscellaneous Coffee, tea biscuits, etc. for seniors breaks Total Individual Expenses: Funding Request: Balance: 4, Page 16

17 2. List of Other Expenses (if applicable) Total Other Expenses: Total Funding Request: Total Project Cost: 3. Where the project cost exceeds the requested amount identify the source(s) to cover the remaining balance. District ABC will fund the balance of Identify the minimum amount that will allow the project to go forward. 3, Page 17

18 List of other participants and/or supporters and the amount(s) they have pledged that will cover the other expenses listed in #2. Price Quote Sold and shipped by Best Buy Canada Free shipping available for these items. Acer Aspire E Series 15.6" Laptop -Black/Iron (Intel Core i5-6200u/1tb HDD/8GB RAM/Windows 10) Your Order Product Total Shipping Total Subtotal Environmental Handling Fees: 1.00 Estimated ON HST Total Page 18