**MEETING LOCATION** DAYTON REALTORS 1515 S. MAIN STREET, 2 ND FLOOR BOARD OF DIRECTORS MEETING AGENDA. Est. Item Topic Page Time Presenter

Transcription

1 **MEETING LOCATION** DAYTON REALTORS 1515 S. MAIN STREET, 2 ND FLOOR October 4, 2018 BOARD OF DIRECTORS MEETING AGENDA 9:00 AM Est. Item Topic Page Time Presenter I. Introductions 9:00 J. O Brien II Pledge of Allegiance 9:02 J. O Brien * III. Approval of September 6, 2018 Meeting Minutes 1 9:03 J. O Brien IV. Public Comment Period on Action Items 9:04 J. O Brien V. MPO (METROPOLITAN PLANNING ORGANIZATION) ACTION ITEMS * A. Recommended Adoption of Amendment to MVRPC s SFY Transportation Improvement Program (TIP) 5 9:05 P. Arnold * B. Recommend Adoption of Resolution Supporting the FAST Act Performance Management Targets 19 9:10 A. Parikh * C. FTA Transit Asset Management Plan Adoption 25 9:25 K. Frank Hoppe * D Vehicle Project Management Plan Amendment 49 9:35 K. Lahman VI. INFORMATION ITEMS * A. Update on FY2020 Dayton Development Coalition s Priority Development and Advocacy Committee (PDAC) Process 65 9:45 B. Daniel ** B. Dayton Riverfront Plan Five Rivers MetroParks 9:55 C. Scarff ** VII. EXECUTIVE DIRECTOR S REPORT 10:10 B. Martin VIII. ADJOURNMENT 10:15 J. O Brien * Attachment **Handout Interpreters for hearing-impaired individuals are available upon request; requests should be made at least one week ahead.

2

3 MIAMI VALLEY REGIONAL PLANNING COMMISSION BOARD OF DIRECTORS MINUTES Dayton Realtors September 6, S. Main St., Dayton, OH 9:00 AM Members/Voting Alternates John Beals, City of Centerville Michael Beamish, City of Troy Becky Bennà, Five Rivers MetroPark Katie Berbach, Tipp City Dale Berry, Washington Township Janet Bly, Miami Conservancy District John Bruns, City of Union Don Burchett, Moraine Dick Church, City of Miamisburg Georgene Dawson, DP&L Chris Day, Preble County Carolyn Destefani, Sugarcreek Township Judy Dodge, Montgomery County Mark Donaghy, GDRTA Elmer Dudas, City of Springboro Andy Fluegemann, ODOT District 8 Georgeann Godsey, Harrison Township Art Haddad, Troy Chamber of Commerce Brian Housh, Village of Yellow Springs Matt Joseph, City of Dayton Paul Keller, City of Fairborn Tony Klepacz, City of Kettering Sonny Lewis, City of Franklin Sara Lommatzsch, City of Riverside Dale Louderback, City of Xenia Julia Maxton, SMRCOC Mary McDonald, City of Trotwood John Morris, Miami Township Bob Morrison, Dayton Realtors Chris Mucher, Miami Township, Greene Co. John O'Brien, Miami County Harold Robinson, City of West Carrollton Amy Schrimpf, DDC David Seagraves, City of Brookville Arlene Setzer, City of Vandalia Woody Stroud, Greene County Transit Bill Vogt, City of Piqua Debborah Wallace, Beavercreek Township Other Alternates/Guests Cassie Barlow, MVMAA Kaye Borchers, Choice One Engineering Tim Eggleston, Tipp City Nathan Fischer, Woolpert Dan Hoying, LJB Inc. Paul Newman, Greene County Dev. Quincy Pope, City of Trotwood Chris Schmiesing, City of Piqua Patrick Titterington, City of Troy Staff Present Paul Arnold Bradley Daniel Tim Gilliland Alexandra Growel Laura Henry Kjirsten Frank Hoppe Martin Kim Kim Lahman Laura Loges Brian Martin Ana Ramirez I. INTRODUCTION Chair O Brien called the meeting to order. Self-introductions were made. The Pledge of Allegiance was recited. 1

4 II. APPROVAL OF JUNE 7, 2018 MEETING MINUTES Ms. Lommatzsch made a motion to approve the minutes. Mr. Stroud seconded. The motion passed unanimously. III. Public Comment Period on Action Items None IV. MPO (METROPOLITAN PLANNING ORGANIZATION) ACTION ITEMS A. Recommended Adoption of Amendment to the 2040 Long Range Transportation Plan (LRTP) Ms. Ramirez referred to the memorandum of the mailout regarding the amendment to the 2040 Long Range Transportation Plan (LRTP). Ms. Ramirez reviewed that this is required in order to establish conformity and reflect changes in scope or feasibility timeframe to existing LRTP projects being proposed for amendments in the SFY Transportation Improvement Program (TIP) as a result of a recent court ruling. Ms. Ramirez stated that staff recommends adoption of the 2040 Long Range Transportation Plan (LRTP) amendment and referred to a resolution on page 9 of the mailout. Mr. Joseph made a motion to recommend adoption. Mr. Vogt second the motion. The motion passed unanimously. B. Recommended Adoption of Amendment to MVRPC s SFY Transportation Improvement Program (TIP) Mr. Arnold referred to the 10 th amendment to the SFY TIP and the numerous changes made by MVRPC, ODOT and GDRTA. He referred to the packet showing the tables broken down by county as well as the statewide line item project tables. Mr. Arnold stated that staff recommends adoption of this TIP amendment and referred to a resolution on page 29 of the mailout. Mr. Vogt made a motion to recommend adoption. Mr. Housh seconded the motion. The motion passed unanimously. C. Recommend Approval of FAST Act Funds Availability Report and Project Solicitation Request Mr. Arnold referred to the memorandum on page 31 of the mailout regarding the FAST Act Funds Availability Report and Project Solicitation Request. Mr. Arnold stated that a resolution was not necessary, but a vote for approval was. The table shows that $ million in STP and $1.492 million in TA funds is available for this years solicitations, as well as two years worth of CMAQ funds. Ms. Wallace made a motion to recommend approval. Ms. Destefani second the motion. The motion passed unanimously. 2

5 D. Recommend Approval of updates to STP-CMAQ-TA Policies and Procedures Mr. Arnold referred to the memorandum on page 35 of the mailout regarding the STP-CMAQ-TA Policies and Procedures. Mr. Arnold stated that staff recommends approval of the resolution on page 67 of the mailout. Members had questions regarding the requirement of the Non-MPO jurisdictions to be a member of MVRPC. Mr. Arnold explained that in order to be eligible for the funds that they would have to be a member and keep their membership current during the funding/project process, which could take four to five years. Mr. Mucher made a motion to recommend approval. Ms. Destefani second the motion. The motion passed unanimously. E. Recommended Adoption of SFY2018 Transportation Work Program Completion Report Mr. Kim referred to the memorandum on page 65 of the mailout regarding the SFY2018 Transportation Work Program Completion Report. Mr. Kim stated that staff recommends adoption of the resolution on page 89 of the mailout. Mr. Donaghy made a motion to recommend adoption. Mr. Stroud seconded the motion. The motion passed unanimously. V. INFORMATION ITEMS A. Five Rivers MetroParks New Community Outreach Efforts and the upcoming Levy Ms. Becky Benná with Five Rivers MetroParks presented on the new community outreach efforts, including their new slogan Get Out & Explore Your MetroParks. Ms. Benná also reviewed the upcoming Five Rivers MetroParks Levy and explained how it affects the funds available to Five Rivers MetroParks projects and their daily budget. Ms. Benná asked for everyone s support on the levy and opened the floor for questions. This November, Five Rivers MetroParks is seeking support for a 1.8 mill renewal and 0.2 mill in expansion for a total of 2.0 mills. The renewal and expansion funding will help the park district return to slightly higher than its 2010 funding. B. Miami Valley Military Affairs Association Strategic Impact Ms. Barlow presented a PowerPoint presentation that reviewed the benefits and mission of Miami Valley Military Affairs Association (MVMAA). Ms. Barlow stated that the mission of MVMAA is to strengthen relationships with Miami Valley communities by assisting in meeting the needs of military personnel and their families. The association gets their funding through the annual golf outing and memberships. Ms. Barlow noted that all of the staff are volunteers, so all of the funding goes directly to benefit the military and their families. Ms. Barlow mentioned that they host get acquainted receptions so that our community off base can get to know the community on base and host events when there are special military visitors to introduce them to Miami Valley, as well as hosting award ceremonies. 3

6 VI. EXECUTIVE DIRECTOR S REPORT Mr. Martin thanked everyone for their presentations and stated how important the upcoming levy is to the area and Five Rivers MetroParks. Mr. Martin congratulated Ms. Wallace on her selection to the Greene County Women s Hall of Fame. Ms. Wallace mentioned that Ms. Barlow was being inducted into the Veteran s Hall of Fame this year. Mr. Martin reviewed the Executive Directors update, mentioning that the recent new Board and TAC members orientation was well attended, Laura Henry s promotion and the staff outing on Monday, August 20, 2018 at the Dayton Dragons. Mr. Martin thanked everyone for their support of the recent resolutions and initiatives. Mr. Martin thanked the MVRPC staff for all of their work on these projects. VII. ADJOURNMENT Mr. O Brien asked for a motion for adjournment. Mr. Joseph made a motion to adjourn. Ms. Wallace seconded the motion. The motion passed unanimously. Brian O. Martin, AICP Executive Director John W. O Brien Chairperson Date 4

7 MEMORANDUM To: Technical Advisory Committee, Board of Directors From: MVRPC Staff Date: September 13, 2018 Subject: SFY2018-SFY2021 Transportation Improvement Program (TIP) Amendment #11 Over the last few months MVRPC and ODOT have made numerous modifications to the programming documents for various projects resulting in the need for an SFY2018-SFY2021 TIP amendment. The attached TIP Tables 4.1, 4.2 and 4.3 reflect the updated information for each specific project. Modifications to Statewide Line Item projects are shown on Table 4.6 and are provided for information only. A TIP terminology explanation chart of key abbreviations used in the highway/bikeway tables precedes Table 4.1. Starting on May 27, 2018, TIP amendments must be developed in compliance with the transportation performance measure requirements of the FAST Act for safety measures. In November 2017 MVRPC s Board of Directors adopted a resolution supporting ODOT s safety performance management targets for the five performance measures outlined in the Fast Act. Ohio s targets infer a 1% annual reduction goal for each of the five safety performance measures. To aid in meeting those targets in the MVRPC Region, MVRPC continues to plan, program, and fund projects that have a positive impact in achieving the targets outlined in the State s HSIP report. To learn more about MVRPC s Safety Program go to Starting on October 1, 2018, TIP amendments must be developed in compliance with the transportation performance measure requirements of the FAST Act regarding transit assets. In June 2017, MVRPC s Board of Directors adopted a resolution adopting transit asset management (State of Good Repair) targets and MVRPC is currently coordinating with the three regional transit agencies on their individual Transit Asset Management Plans (TAMs). MVRPC is also working on a TAM for the 5310 program assets and the 5310 program TAM is expected to be adopted at the October 4, 2018 Board of Directors meeting. There are currently 33 active projects in the TIP that address assets that are the subjects of TAMs (vehicles and facilities). The total cost of these projects is over $182 million. A resolution adopting the proposed TIP amendment is attached for your review and consideration. The MVRPC staff recommends your approval. Attachments: (1) TIP Abbreviation Table (2) Amended MVRPC TIP tables: 4.1, 4.2 and 4.3. (3) Statewide Line Item Project table 4.6 (For information only) (4) Resolution Adopting Amendments to the SFY TIP 5

8 6

9 EXPLANATION OF ABBREVIATIONS USED IN TABLES Project I.D. # First Three Characters 000 = Unique Project Number Decimal Character = Subtype (as described below).1 = New Construction.2 = Reconstruction.3 = Resurface.4 = Safety Improvement.5 = Bridge Replacement/Rehabilitation.6 = Signal Improvement.7 = Bikeway/Pedestrian Improvement.8 = Other Improvements PID # ODOT Project Identification Number Air Quality Status Identifies projects which were included in the LRTP air quality conformity analysis Upper Row = Project is Exempt or was Analyzed Lower Row = Build Year Scenario (2020, 2030 or 2040) Phase of Work ENG -Environmental and Contract Plan Preparation ROW -Right-of-Way Acquisition CON -Construction SPR -Federal State Planning and Research LRTP Goal G1 -Address regional transp. needs through improved planning G2-1 Encourage a stronger multi-modal network in the Region G2-2 Maintain the regional transportation system G2-3 Upgrade the regional transportation system G2-4 Incorporate regional land use strategies G3 -Enhance attractiveness for future economic development G4 -Encourage pursuit of alternative fuels to reduce emissions FUND CODES, DESCRIPTION AND TYPICAL FUNDING SPLIT Federal Allocation of ODOT or County Typical Engineer Association Controlled Funds Fed./Local Share BR -Bridge Replacement and Rehabilitation 80/20 EAR -Federal Earmark, Specific Source Undetermined at this Time Varies f Urbanized Area Formula Grant 80/20 f Enhanced Mobility of Seniors and Individuals with Disabilities 80/20 f State of Good Repair Program 80/20 f Bus and Bus Facilities Formula Program 80/20 HSIP -Highway Safety Improvement Program 90/10 IM -Federal-Aid Interstate Maintenance (Resurfacing, Restoring, Rehabilitation) 90/10 NH -National Highway System 80/20 NHPP -National Highway Performance Program 80/20 OTH -Other Varies SPR -Federal State Planning and Research 80/20 SRTS -Safe Routes to School 100 STA -Surface Transportation Program (ODOT Transportation Alternatives Set-aside) 80/20 STD -Surface Transportation Program (ODOT Allocation) 80/20 TRAC -Transportation Review Advisory Council Varies Federal Allocation of MVRPC Funds Fed./Local Share CMAQ -Congestion Mitigation and Air Quality Varies STP -Surface Transportation Program Varies TA -Surface Transportation Program (Transportation Alternatives Set-aside) Varies TE -Surface Transportation Program (Transportation Enhancement Set-aside) Varies Other Funding Sources Other/Local Share CDBG -Community Development Block Grant Varies LOCAL -Local Funds 0/100 ODOD -Ohio Department of Development Varies OPWC -Issue 2/LTIP 80/20 STATE -ODOT State Funds 0/100 ELLIS ODOT s Project Monitoring Database TELUS MVRPC s Project Monitoring Database SFY Final TIP April

10 Miami Valley Regional Planning Commission Table 4.1 RECOMMENDED SFY SFY 2021 TRANSPORTATION IMPROVEMENT PROGRAM (HIGHWAY, BIKEWAY AND OTHER PROJECTS) Greene County Projects COUNTY, ROUTE, SECTION: GRE ODOT PID # DESCRIPTION: COMMENTS : Columbus Street in Xenia over the North Branch of Shawnee Creek-Bridge rehabilitation. New project, not in current TIP. TOTAL COST (000): $359 LET TYPE: Local-let A.Q. : Exempt LRTP GOAL: G2-2 MVRPC # PROJECT SPONSOR: Xenia PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $2 CON LOCAL $18 CON STD $339 Future Amendment #11 SFY /13/18 8

11 Miami Valley Regional Planning Commission Table 4.2 RECOMMENDED SFY SFY 2021 TRANSPORTATION IMPROVEMENT PROGRAM (HIGHWAY, BIKEWAY AND OTHER PROJECTS) Miami County Projects COUNTY, ROUTE, SECTION: MIACR25A ODOT PID # DESCRIPTION: COMMENTS : CR 25A from 475' east of Indian Ridge Dr. to the Miami/Shelby County Line-Resurfacing. Construction moved up to SFY2020 from SFY2021 based on request from project sponsor. TOTAL COST (000): $490 LET TYPE: Local-let A.Q. : Exempt LRTP GOAL: G MVRPC # PROJECT SPONSOR: Miami County PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $6 CON LOCAL $205 CON STP $279 Future COUNTY, ROUTE, SECTION: MIA L/R ODOT PID # DESCRIPTION: COMMENTS : I-75 over Rush Creek-Remove and replace deficient structures and replace with new. Construction delayed from SFY2022 to SFY2024 to reflect changes in Ellis. TOTAL COST (000): $4,345 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G MVRPC # PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG NHPP $540 ENG STATE $61 CON NHPP CON STATE Future $3,370 $374 Amendment #11 SFY /13/18 9

12 Miami Valley Regional Planning Commission Table 4.3 RECOMMENDED SFY SFY 2021 TRANSPORTATION IMPROVEMENT PROGRAM (HIGHWAY, BIKEWAY AND OTHER PROJECTS) Montgomery County Projects COUNTY, ROUTE, SECTION: MOT /18.03 ODOT PID # DESCRIPTION: COMMENTS : MVRPC # PROJECT SPONSOR: ODOT District-7 SR 4 at Webster St.-Replace deteriorated bridge decks, paint substructure, investigate semi-integral abutment conversion and other miscellaneous patching of substructure units. SR 4 at Keowee St.-Replace expansion joint seals, replace failed flexible scupper connectors, patch superstructure. Construction delayed from SFY2023 to SFY2024 to reflect changes in Ellis. TOTAL COST (000): $5,431 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $166 ENG NHPP $450 ENG STATE $113 ENG NHPP ENG STATE CON NHPP CON STATE Future $150 $38 $3,611 $903 COUNTY, ROUTE, SECTION: MOT - Jefferson Street ODOT PID # MVRPC # PROJECT SPONSOR: Dayton Reconstruction DESCRIPTION: Jefferson Street from Second Street to Fourth Street-Reconstruction including new sidewalks, curbs, driveway approaches, street lighting, parking meters, trees, catch basins and curb ramps. COMMENTS : Construction moved up to SFY2020 from SFY2021 based on request from project sponsor. TOTAL COST (000): $2,291 LET TYPE: Local-let A.Q. : Exempt LRTP GOAL: G2-2 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $25 ENG LOCAL $62 CON LOCAL $551 CON STP $1,653 Future Amendment #11 SFY /13/18 10

13 Table 4.3 RECOMMENDED SFY SFY 2021 TRANSPORTATION IMPROVEMENT PROGRAM (HIGHWAY, BIKEWAY AND OTHER PROJECTS) Montgomery County Projects COUNTY, ROUTE, SECTION: MOT070/ /18.24 ODOT PID # DESCRIPTION: COMMENTS : MVRPC # PROJECT SPONSOR: ODOT District-7 I-70 from North Dixie Dr. to the Great Miami River and I-75 from Stop Eight Rd. to approximately 1 mile north of I-70-Overlay. Also, mill and fill ramps from I-70 to Airport Access Road. Updated project name and description and increased Federal and State construction funds to reflect changes in Ellis. TOTAL COST (000): $5,473 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $46 CON IM $4,884 CON STATE $543 Future COUNTY, ROUTE, SECTION: MOT ODOT PID # DESCRIPTION: COMMENTS : MVRPC # PROJECT SPONSOR: ODOT District-7 SR 741 from 0.01 miles north of SR 725 to the Miamisburg north corp. limit-construction of curb and gutter, sidewalks, curb ramps, storm sewer, and pavement resurfacing, along with other related roadway items. Added Federal and State R/W funds in SFY2019, decreased Federal HSIP construction funds and increased Federal STD, State and Local construction funds to reflect changes in Ellis. TOTAL COST (000): $3,321 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $113 ROW HSIP $506 ROW STATE $227 ROW HSIP $69 ROW STATE $91 CON HSIP $452 ROW HSIP $31 CON LOCAL $127 CON STATE $489 ROW STATE $69 CON STD $1,146 Future Amendment #11 SFY /13/18 11

14 Table 4.3 RECOMMENDED SFY SFY 2021 TRANSPORTATION IMPROVEMENT PROGRAM (HIGHWAY, BIKEWAY AND OTHER PROJECTS) Montgomery County Projects COUNTY, ROUTE, SECTION: MOT ODOT PID # DESCRIPTION: COMMENTS : Kimmel Road over I-70-Replace bridge deck, convert to semi-integral abutments and patch structure. Construction delayed from SFY2020 to SFY2021 to reflect changes in Ellis. TOTAL COST (000): $1,973 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G MVRPC # PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG NHPP $576 ENG STATE $88 ENG STATE $166 ENG NHPP $13 ENG STATE $1 CON NHPP $1,016 CON STATE $113 Future COUNTY, ROUTE, SECTION: MOT L ODOT PID # DESCRIPTION: COMMENTS : MVRPC # SR 235 at SR 4-Raise structure, new deck, convert to semi-integral abutments, paint superstructure and seal concrete surfaces. Construction delayed from SFY2021 to SFY2022 to reflect changes in Ellis. TOTAL COST (000): $4,201 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG NHPP $195 ENG STATE $122 ENG NHPP $267 ENG STATE $67 ENG NHPP $57 ENG STATE $14 CON NHPP CON STATE Future $2,782 $696 Amendment #11 SFY /13/18 12

15 Miami Valley Regional Planning Commission Table DETAILED PROJECT INFORMATION FOR STATEWIDE LINE ITEMS LISTED IN TABLE 4.5 COUNTY, ROUTE, SECTION: MOT SLI-032 ODOT PID # DESCRIPTION: COMMENTS : I-75 from Keenan Ave. to Stop Eight Rd.-Smooth seal. Increased Federal and State construction funds to reflect changes in Ellis. TOTAL COST (000): $1,334 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G MVRPC # PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $31 CON NHPP $1,173 CON STATE $130 Future COUNTY, ROUTE, SECTION: MOT SLI-032 ODOT PID # DESCRIPTION: COMMENTS : ENG STATE $80 MVRPC # ENG NHPP $315 ENG STATE $ PROJECT SPONSOR: ODOT District-7 I-675 at Loop Rd.-Replace bridge deck. Upgrade existing guardrail and end assemblies. Remover/replace railing, sidewalk/safety curb, and vandal fencing. Place new strip seal expansion joints. Paint structural steel. Patch abutments, pier columnt & caps, and backwalls using anodes and SCC. Correct slope protection. Replace steel rocker bearings with new elastomeric bearings at the abutments. Added Federal and State PE funds in SFY2021 and construction delayed from SFY2023 to SFY2024 to reflect changes in Ellis. TOTAL COST (000): $2,570 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 CON NHPP $1,926 CON STATE $214 Future This table is provided for information only. Specific projects in this table are not included in the TIP and are not subject to amendments. 13 Amendment #11 SFY /13/18

16 Table DETAILED PROJECT INFORMATION FOR STATEWIDE LINE ITEMS LISTED IN TABLE 4.5 COUNTY, ROUTE, SECTION: D07 - BP/BH FY23 - SLI-032 ODOT PID # MVRPC # PROJECT SPONSOR: ODOT District-7 DESCRIPTION: Various bridges in Montgomery County-Paint the structural steel and reset bearings. Project will also include raising the approach slab, patching backwalls and structural steel repair. COMMENTS : Construction delayed from SFY2021 to SFY2023 to reflect changes in Ellis. TOTAL COST (000): $2,190 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G2-2 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $166 ROW STATE $60 ROW STATE $38 CON NHPP $1,637 CON STATE $289 Future COUNTY, ROUTE, SECTION: MOT SLI-032 ODOT PID # MVRPC # PROJECT SPONSOR: ODOT District-7 DESCRIPTION: SR 49 over the North Branch of Wolf Creek just north of US 40-Reface abutments using self consolidating concrete. Rebuild deck edges and corners of wingwalls. Correct flow of water so that it flows away from the abutments and fill in areas that are eroded along the abutments. COMMENTS : Construction delayed from SFY2021 to SFY2022 to reflect changes in Ellis. TOTAL COST (000): $228 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $55 CON NHPP $138 CON STATE $35 Future COUNTY, ROUTE, SECTION: MOT SLI-032 ODOT PID # DESCRIPTION: COMMENTS : I-70 from SR 49N to Taywood Rd-Perform crack seal and pavement repairs MVRPC # Updated project name and limits and decreased Federal and State construction funds to reflect changes in Ellis. TOTAL COST (000): $405 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG STATE $41 CON NHPP $328 CON STATE $36 Future This table is provided for information only. Specific projects in this table are not included in the TIP and are not subject to amendments. 14 Amendment #11 SFY /13/18

17 Table DETAILED PROJECT INFORMATION FOR STATEWIDE LINE ITEMS LISTED IN TABLE 4.5 COUNTY, ROUTE, SECTION: MOT SLI-032 ODOT PID # DESCRIPTION: COMMENTS : I-75 at Timber Lane-Remove and replace bridge deck. Construction delayed from SFY2021 to SFY2022 to reflect changes in Ellis. TOTAL COST (000): $2,429 LET TYPE: Traditional A.Q. : Exempt LRTP GOAL: G MVRPC # PROJECT SPONSOR: ODOT District-7 PHASE FUND PRIOR SFY2018 SFY2019 SFY2020 SFY2021 ENG NHPP $268 ENG STATE $31 ENG NHPP $47 ENG STATE $5 CON NHPP $1,870 CON STATE $208 Future This table is provided for information only. Specific projects in this table are not included in the TIP and are not subject to amendments. 15 Amendment #11 SFY /13/18

18 16

19 RESOLUTION AMENDING THE SFY2018-SFY2021 TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, the Miami Valley Regional Planning Commission is designated as the Metropolitan Planning Organization (MPO) by the Governor acting through the Ohio Department of Transportation in cooperation with locally elected officials for Greene, Miami and Montgomery Counties including the jurisdictions of Carlisle, Franklin, Springboro and Franklin Township in Warren County; and WHEREAS, the MVRPC's Board of Directors serves as the policy and decision making body through which local governments guide the MPO's transportation planning process for the Dayton Metropolitan Area; and WHEREAS, all Federally funded transit and highway improvements within Greene, Miami and Montgomery County must be included in the region's Transportation Improvement Program (TIP) prior to the expenditure of Federal funds; and WHEREAS, the SFY2018-SFY2021 Transportation Improvement Program was adopted on May 4, 2017; and WHEREAS, MVRPC and ODOT have made numerous modifications to the programming documents for various projects resulting in the need for a SFY2018-SFY2021 TIP amendment; and WHEREAS, the proposed amendment is consistent with the Region s long-range transportation plan; and WHEREAS, this TIP amendment will not affect the regional air quality emission analysis of the SFY2018- SFY2021 TIP; and WHEREAS, the MVRPC Public Participation Policy for Transportation Planning process allows for minor TIP amendments such as this to occur without separate public involvement meetings; and WHEREAS, this amendment will result in a TIP that is in reasonable fiscal constraint NOW THEREFORE BE IT RESOLVED, that the Board of Directors of the Miami Valley Regional Planning Commission hereby adopts Amendment #11 to the SFY2018-SFY2021 Transportation Improvement Program as shown on the attached TIP Tables. BY ACTION OF THE Miami Valley Regional Planning Commission's Board of Directors. Brian O. Martin, AICP Executive Director Date John W. O Brien, Chairperson Board of Directors of the Miami Valley Regional Planning Commission 17

20 18

21 MEMORANDUM To: From: Technical Advisory Committee, Board of Directors MVRPC Staff Date: September 13, 2018 Subject: Adoption of Resolution Supporting the FAST Act Performance Management Targets The Fixing America s Surface Transportation Act (FAST Act) continues to place emphasis on the performance management approach first specified in the Moving Ahead for Progress in the 21 st Century Act (MAP-21). It requires state DOTs, transit agencies, and MPOs to establish performance and outcome-based programs in several national priority areas. While the various rules have different deadlines, generally, after a State DOT adopts targets for a particular rule, MPOs have 180 days from the date targets are established by a State to adopt their own targets or support the State s. The MPO deadline for adopting safety performance measure targets is February 27, 2019 and for measures regarding pavement, bridges, travel time reliability, freight travel time reliability, and emission reductions targets, the deadline is November 16, MVRPC has decided to support the State s targets for all applicable measures. Exhibit 1 summarizes the safety measures and targets including the impact that a 1% annual reduction goal would have in the MVRPC area. Safety measures apply to all public roads and are adopted annually. Exhibit 2 summarizes measures and targets regarding pavement, bridges, travel time reliability, freight travel time reliability, and emission reductions. Measures described in Exhibit 2 generally apply to the National Highway System only and are adopted every four years. A resolution to support the FAST Act performance management targets as established by ODOT is attached and staff recommends its adoption. Attachments: 1. Summary of safety performance measures. 2. Summary of pavement, bridges, reliability, and CMAQ performance measures. 3. Resolution Supporting the FAST Act Performance Management Targets 19

22 20

23 Exhibit 1: Summary of Safety Performance Measures. Safety Performance Measure Baseline State 2018 Target State 2019 Target* State Baseline MVRPC 2019 Target* MVRPC Met Target or Progress?** Number of Fatalities 1, ,051 1, No Fatality Rate No Number of Serious Injuries 9, ,033 8, Yes Serious Injury Rate Yes No. of Nonmotorized Fatalities and Serious Injuries Yes * Using a 1% annual reduction goal from baseline conditions. ** First determination of progress would be made at the State level only, comparing 2018 targets to 2018 actuals. ODOT currently estimates that it will meet the targets for number of serious injuries and injury rate and make significant progress towards the number of Non motorized Fatalities and Serious Injuries. 21

24 Exhibit 2: Summary of Pavement, Bridge, Reliability, and CMAQ Performance Measures. State Target MVRPC NHS Pavement Condition 4 Year 2017 Baseline Percentage of Interstate Pavements in Good Condition 50% 60.5% Percentage of Interstate Pavements in Poor Condition 1% 0.0% Percentage of Non Interstate NHS Pavements in Good Condition 35% 23.6%** Percentage of Non Interstate NHS Pavements in Poor Condition 3% 2.3% NHS Bridge Condition 4 Year 2017 Baseline Percentage of NHS Bridges by deck area in Good Condition 50% 59% Percentage of NHS Bridges by deck area in Poor Condition 5% 2% NHS Travel Time Reliability 4 Year 2017 Baseline Percent of person miles traveled on the Interstate that are reliable 85% 98.9% Percent of person miles traveled on the Non Interstate NHS that are reliable 80% 89.0%* Interstate Truck Travel Time Reliability 4 Year 2017 Baseline Interstate Truck Travel Time Reliability Index < Total CMAQ Emission Reduction 4 Year VOC Total Emission Reduction 69 kg/day NA NOX Total Emission Reduction 537 kg/day NA PM2.5 Total Emission Reduction 36 kg/day NA * Concerns about reliability of source data ** Does not meet State s target for the measure 22

25 RESOLUTION SUPPORTING THE FAST ACT PERFORMANCE MANAGEMENT TARGETS WHEREAS, the Miami Valley Regional Planning Commission is designated as the Metropolitan Planning Organization (MPO) by the Governor acting through the Ohio Department of Transportation in cooperation with locally elected officials for Greene, Miami, and Montgomery Counties including the jurisdictions of Franklin, Carlisle, Springboro and Franklin Township in Warren County; and WHEREAS, the MVRPC s Board of Directors serves as the policy and decision making body through which local governments guide the MPO s transportation planning for the Dayton Metropolitan Area; and WHEREAS, the Moving Ahead for Progress in the 21st Century Act (MAP-21) required State Departments of Transportation (DOTs) and MPOs to set targets for safety, pavement, bridges, travel time reliability, freight travel time reliability, and emission reductions measures, and the Fixing America s Surface Transportation (FAST Act) reaffirms this requirement; and WHEREAS, the Ohio Department of Transportation had to report annual targets for safety measures by August 31 st, 2018; and WHEREAS, the Ohio Department of Transportation had to report annual targets for pavement, bridges, travel time reliability, freight travel time reliability, and emission reductions measures by May 20 th, 2018; and WHEREAS, MPOs have 180 days to set targets following the above mentioned deadlines; and WHEREAS, MVRPC working with the Ohio Department of Transportation (ODOT) has chosen to support ODOT s targets. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Miami Valley Regional Planning Commission hereby supports ODOT s performance management targets as outlined in Exhibits 1 and 2 and agrees to plan and program projects that contribute to the achievement of such targets. BY ACTION OF THE Miami Valley Regional Planning Commission s Board of Directors. Brian O. Martin, AICP Executive Director John W. O Brien, Chairperson Board of Directors of the Miami Valley Regional Planning Commission Date 23

26 24

27 MEMORANDUM To: From: Board of Directors MVRPC Staff Date: October 4, 2018 Subject: Adoption of the Transit Asset Management Plan for the Miami Valley Regional Planning Commission for Section 5310 Vehicle Management The Fixing America s Surface Transportation Act (FAST Act) continues to place emphasis on the performance management approach first specified in the Moving Ahead for Progress in the 21 st Century Act (MAP-21). The 2016 Transit Asset Management (TAM) Final Rule develops a framework for transit agencies to monitor and manage public transportation assets. Transit agencies are required to develop TAM plans and submit their performance measures and targets to the National Transit Database by October MVRPC is acting as a Group TAM Plan Sponsor for the agencies that receive 5310 funding and vehicles, but are not part of a Transit Agency s plan. In our region, Greater Dayton RTA, GreeneCATS, and Miami County Transit are responsible for preparing their own TAM Plans. As the Group TAM Plan Sponsor, MVRPC staff has prepared a plan that includes inventory data on the vehicle fleets serving our local Human Service agencies, and analysis to determine which vehicles are in a State of Good Repair and which may need prioritized replacement. The TAM Plan for MVRPC is intended to work with the Program Management Plan for the Enhanced Mobility for Seniors and Individuals with Disabilities program (Section 5310) and is dependent on available funding. A resolution adopting the proposed TAM Plan for MVRPC is attached for your review and consideration. The MVRPC staff recommends your approval. 25

28 26

29 Transit Asset Management Plan for the Miami Valley Regional Planning Commission October 2018 (Revised 09/18/2018) Introduction In 2016, the Federal Transit Administration (FTA) published a rule, 49 CFR Part 625, to require public transit providers that receive Federal transit assistance to undertake certain transit asset management activities. Transit Asset Management (TAM) is the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost-effective, and reliable public transportation. Asset management is a cornerstone of effective performance management. By leveraging data to improve investment decision-making, asset management improves reliability, safety, cost management, and customer service. Maintaining transit assets, including rolling stock, infrastructure, equipment, and facilities, in a state of good repair is essential to maintaining safety, ensuring system reliability, and reducing long-term maintenance costs. In its 2010 National State of Good Repair Assessment, FTA found that more than 40% of bus assets and 25% of rail transit assets were in marginal or poor condition. There is an estimated backlog of $50 $80 billion in deferred maintenance and replacement needs, a backlog that continues to grow. Transit agency customers, policymakers, and public agencies are holding agency management accountable for performance and increasingly expect more business-like management practices. The magnitude of these capital needs, performance expectations, and increased accountability requires agency managers and accountable executives to become better asset managers. The Moving Ahead for Progress in the 21 st Century Act (MAP-21), and the subsequent Fixing America s Surface Transportation (FAST) Act, mandated the establishment of a National Transit Asset Management (TAM) System that would develop a definition of state of good repair; required recipients and subrecipients of federal transit funding to develop transit asset management plans, and established state of good repair performance measure and reporting requirements. Miami Valley Regional Planning Commission TAM Plan 27

30 To ensure compliance with the requirements of MAP-21, the FTA published a final rule on TAM planning requirements on July 26, The final rule included a transitspecific asset management framework for managing assets individually and as a portfolio of assets that comprise an integrated system. Within that framework, the FTA identified three potential roles in transit asset management planning: 1. Tier I Provider is a recipient that owns, operates, or manages either (1) one hundred and one (101) or more vehicles in revenue service during peak regular service across all fixed route modes or in any one non-fixed route mode, or (2) rail transit. Tier I providers must develop their own, individual TAM plan. 2. Tier II Provider is a recipient that owns, operates, or manages (1) one hundred (100) or fewer vehicles in revenue service during peak regular service across all non-rail fixed route modes or in any one non-fixed route mode, (2) a subrecipient under the 5311 Rural Area Formula Program, (3) or any American Indian tribe. Tier II providers can develop their own individual TAM plan or can be included in a group plan developed by a sponsor agency. 3. Sponsor Agency is a State, a designated recipient, or a direct recipient that develops a group TAM for at least one tier II provider. Miami Valley Regional Planning Commission is the Designated Recipient for FTA Section 5310 (Enhanced Mobility of Seniors & Individuals with Disabilities) funding and is therefore the Sponsor Agency for the various Tier II agencies that have received and operated 5310 funded vehicles. The group plan sponsor is responsible for setting unified targets for the plan participants. Participants must also provide the Sponsor with any information necessary and relevant to completing the original plan and any future revisions. Tier II providers may only participate in one group plan and must provide written notification to MVRPC if they choose to opt-out and develop their own plan. Greater Dayton RTA, GreeneCATS, and Miami County Transit have all opted to develop their own plans. Transit Asset Management Plan Requirements MVRPC has developed this Regional Transit Asset Management Group Plan in accordance with the guidelines established by the FTA. Specifically, CFR requires that all TAM plans include: 1. An inventory of the number and type of capital assets. The inventory must include all capital assets that the provider owns, except equipment with an acquisition value under $50,000 that is not a service vehicle. (All service vehicles are included, regardless of value.) The inventory also must include third-party owned or jointly procured exclusive-use maintenance facilities, passenger station facilities, administrative facilities, rolling stock, and guideway infrastructure used by a provider in the provision of public transportation. The asset inventory must Miami Valley Regional Planning Commission TAM Plan 28

31 be organized at a level of detail commensurate with the level of detail in the provider's program of capital projects. 2. A condition assessment of those inventoried assets for which a provider has direct capital responsibility. A condition assessment must generate information in a level of detail sufficient to monitor and predict the performance of the assets and to inform the investment prioritization. 3. A description of analytical processes or decision-support tools used to estimate capital investment needs over time. Decision support tool means an analytic process or methodology to help prioritize projects to improve and maintain the state of good repair of capital assets within a public transportation system, based on available condition data and objective criteria; or to assess financial needs for asset investments over time. 4. A project-based prioritization of investments. In addition to required elements noted above, group plan sponsors must ensure the following: 1. Coordination with the development of the plan with each Tier II provider s Accountable Executive; and 2. That the completed group plan is made available to all participants in a format that is easily accessible. Transit Asset Inventory Tam Plan Inclusion Open v. Closed Door Service Per the FTA s interpretation, if a transportation provider s funding comes only via Section 5310, and none of the services provided are open to the public or segment of the public (seniors, disabled or low income), then the transit provider is exempt from the transit asset management rule. MVRPC contacted all 5310 recipients in its region to determine if they are considered open door by reviewing agency eligibility criteria for transportation purposes. If the agency had membership or client specific criteria above and beyond the definition of segment of the public, as a requirement to use transportation services the agency was deemed closed door and exempt from this plan. Below is a list of agencies with closed door transit operations. Miami Valley Regional Planning Commission TAM Plan 29

32 Table 1: Agencies NOT Open Door Providers: Interfaith Hospitality Network of Greene County Women's Recovery Center Miami County YMCA Number of FTA Funded Vehicles held by "Closed Door" Agencies Number of Non-FTA Funded Vehicles held by "Closed Door" Agencies Number and Type of Vehicles in total fleet Minivan No non-accessible vans No (1 school bus, 1 small bus, 2 mirco buses) RT Industries (10 buses, 6 minibuses, 3 MV-1 vehicles) Tipp City Senior Center 0 0 None - Volunteer rides among members Rides To Work Vehicles, referral from social services organization Partners In Hope (four passenger No cars) Choices in accessible vehicles Yes Community Living Montgomery accessible and Yes County Board of Developmental Disabilities specially modified school buses; 35 accessible vans Places Inc , consisting of vans and one maintenance Yes Resident Home Association (RHA) South Community, Inc. United Rehabilitation Services of Greater Dayton (URS) van , 10 full vans, 6 accessible vans van (not open door), 2 15 passenger vans non-accessible, 1 minivan accessible transit vans Accessible Vehicles in the Fleet No Yes N/A No Yes No Yes Miami Valley Regional Planning Commission TAM Plan 30

33 Providers: Wesley Community Center, Inc. (WCCI) YMCA of Greater Dayton The Castle/ Friends at the Castle Goodwill/Easter Seals of Miami Valley Graceworks Lutheran Services Number of FTA Funded Vehicles held by "Closed Door" Agencies Number of Non-FTA Funded Vehicles held by "Closed Door" Agencies Number and Type of Vehicles in total fleet (2 twelve passenger mini bus, 2 seven passenger mini-vans, 1 ten passenger mini bus) (mix of school buses and mini buses) (12 passenger mini bus) (buses, sedans, mini buses) (2 shuttle buses, 2 handivans, 2 sedans) Safehaven, Inc No Dayton VA Yes Medical Center Universal Transportation Systems Eastway Corporation American Cancer Association 0 3 N/A (3 vehicles available for Dayton VA, fleet manager has more vehicles if needed for emergency purposes) Not Available Not Available Elderly United of Springfield and Clark County, Inc. 1 0 Total Vehicles No total volunteers = 30 total cars Accessible Vehicles in the Fleet Yes N/A Yes Yes Yes No Open Door Agencies Open Door Agencies are those that provide regular shared-ride transportation services that are open to the general public or open to a segment of the general public defined Miami Valley Regional Planning Commission TAM Plan 31

34 by age, disability, or low income. The following is a list of agencies with open door operations, and the vehicles associated with each agency. Table 2: Open Door Agencies Providers: Xenia Adult Recreation and Service Center Yellow Springs Senior Center Toward Independence Deardoff Senior Citizens Center (does not have vehicles) + Franklin Township (has the vehicles) Warren County Community Services City of Kettering - Lathrem Senior Center Rec West Enrichment Center Vandalia Senior Center/ City of Vandalia Brookville Area Handivan Ministry Number of FTA funded vehicles held by "Open Door" agencies Number of Non-FTA funded vehicles held by "Open Door" agencies Total Vehicles Number and Type of Vehicles in total fleet , all accessible, from mini-vans to 16 passenger vehicles sedans, plus volunteers sometimes use own vehicles accessible transit buses, 2 (15 passenger vans) 2 1 3, modified accessible vans/trucks Accessible Vehicles in the Fleet Yes No Yes Yes 3 7 Yes 3 4 6, consisting of 3 accessible vans and 3 sedans Yes (2 vans, 1 sedan) Yes No (4 sedans, 3 vans) Yes Miami Valley Regional Planning Commission TAM Plan 32

35 Data Collection The data collected from Participating Tier II Agencies includes information on each asset such as mileage, funding source, ownership and description of the asset, and vehicle condition ranking. The forms used to collect data, in the summer of 2018, were developed in Microsoft Excel and were easily completed by systems and electronically sent to MVRPC. In addition, the providers report on their vehicles every 6 months using an Ohio Department of Transportation FormStack form, the Specialized Transportation (5310) Program Vehicle Monitoring Report. The report form is found at and copies of the reports relevant to the MVRPC Region are sent back to the MPO. Vehicle Types MVRPC is using the same vehicle typology as the Ohio Department of Transportation, as many of our local agencies still use older vehicles that were funded by ODOT. MVRPC does not fund all of these vehicle types with our regional Section 5310 funding. The vehicles operated by the Participating Agencies included the following: Automobile (AO) Modified Minivan (MMV) Standard Minivan (SMV) Dedicated Mobility Vehicle (MV-1) Converted Van (CV) Light Transit Narrow Body Vehicle (LTN) Light Transit Vehicle (LTV) Condition Assessments In an effort to determine the State of Good Repair () that truly reflects the condition of the asset, MVRPC uses a three-factor analysis to determine for rolling stock. The factors include useful life, useful mileage, and condition assessment. Each factor uses a 1-5 scale and utilizes the useful life and miles taken from Table 3. Taking an average of the three factors allows MVRPC to identify rolling stock that may not have met its useful life but due to extremely high mileage or adverse operating conditions may no longer be fit for its intended purpose. Conversely, a vehicle exceeding its useful life may have low mileage and is in good condition and is fit for its intended purpose. Useful Life Assessment The Useful Life can mean either the expected life cycle of a capital asset or the acceptable period of use in service before the vehicle would be disposed of by the funding authority. The Useful Life Ranking is set as follows: 0-1 year old vehicles = 5 Ranking 1-3 year old vehicles = 4 Ranking 3-4 year old vehicles = 3 Ranking Miami Valley Regional Planning Commission TAM Plan 33

36 4-5 year old vehicles = 2 Ranking >5 year old vehicles = 1 Ranking Useful Miles Assessment Useful Miles takes the current mileage of a vehicle and calculates a ranking using the following scale: 0-25,000 Miles = 5 25,001-75,000 Miles = 4 75, ,000 Miles = 3 100, ,000 Miles = 2 >125,001 Miles = 1 Vehicle Condition Assessment Rolling stock assessments are conducted by transit management or operations supervisors using a scale of 1 to 5. To conduct a proper vehicle assessment the inspector is required to not only assess the physical vehicle, but also review the maintenance file. The reviewer will identify preventive maintenance inspections as well as maintenance repairs classified as minor or major repairs. Major repairs include substantial work to engine and drivetrain, electrical, body, lift replacement or computer. Minor repairs may include brakes, alignment, minor lift repairs, and other lower cost repairs not associated with preventive maintenance. Rolling Stock Condition Ranking 5 - Excellent - brand new - no major problems exist - only routine maintenance 4 - Good - elements are in good working order - requiring only nominal or infrequent minor repairs (greater than six months between repairs) 3- Fair - requires frequent minor repairs (less than six months between repairs) or frequent major repairs (more than six months between major repairs) 2- Poor - requires frequent major repairs (less than 6 months between major repairs) 1 - Bad - in poor condition - continued use presents potential problems Definitions Minor Repairs: repairs resulting in minimal out of service time (Oil changes and preventive maintenance inspections should not be included). Examples include: o Windshield wipers o Tire repair/replace o Replace mirror o Repair seat cover o Adjust lift o Replace starter o Replace battery Miami Valley Regional Planning Commission TAM Plan 34