Cayuse SP: DETAILED GUIDANCE FOR 2018 URCF PROPOSALS

Transcription

1 Before you begin Please observe the following guidance. All applicants and any named personnel must be registered as users in Cayuse before starting a proposal in Cayuse SP. This will enable users to access the system. Upon registration, you will receive an from a member of the eresearch.help@nyu.edu team with instructions on on how to complete a Professional Profile in Cayuse 424. IMPORTANT! Use Mozilla Firefox as your browser. To access the Cayuse SP module From NYU Home, go to the RESEARCH Tab. Under eresearch Toolkit select Cayuse Research Suite. This will take you to the Evisions Research Suite home page, from which you select Cayuse SP under Research Administration Modules. From the Proposal Dashboard Select Start New Proposal. Detailed instructions follow. 1.0 GENERAL INFORMATION Funding Agency* Funding Opp. / Sponsor Application No. Select University Research Challenge Fund (NYU URCF) from the pick list. Enter Category 1 or Category 2 as appropriate. Sponsor Program Name Enter URCF Proposal Guidance URL Not Applicable (NA). Leave Blank. Prime Funding Agency Select New York University (NYU) from the pick list. Award Admin Dept* Select the Department responsible for administering the award. The Org code for this department must match the Org code of the department where expenses will take place. Primary Administrative Contact* Short Project Name* In most cases this will be your Departmental Administrator. Consult your OSP Projects Officer if you have questions. Title must start with URCF 2018:. The title you enter here will auto-populate the Title of Project field at the bottom of the page. Limited to 255 characters. Project Start Date* Use calendar icon to select 06/01/2018. Project End Date* Use calendar icon to select 12/31/2019. Activity Code Select appropriate activity code from the pick list. In most cases, it will be Research (OR-R). Selections are listed alphabetically. Proposal Type Select Institutional from the pick list. Instrument Type Select Grant from the pick list. How will this proposal be submitted?* Completing this section is required. * = Required Field 1 of 8 REV October 2017

2 Select Submission Method Affiliated Unit(s) (if applicable) Sponsor Deadline* Title of Project* Select Other. A new box appears that states "If Other, please describe:". Enter URCF If a proposed project will cross Departments and/or Schools, those units can be added here. This will then automatically add that Unit to the routing. Use the calendar icon to select 12/11/2017. Time: Enter 5 pm Eastern. Click the Receipt button. The title will auto-populate from what was entered in the Short Project Name field. Please ensure that both fields have the same title. Three options are present at the bottom of the page - Create a Paired Proposal, Pair with a 424 Proposal, Un-Pair with 424 Proposal - but do not select any of them. When all of the above are complete GREEN CHECK MARKS Click the Save button at the bottom of the page. The system has now assigned a Proposal Number to your proposal, ex: Look for the Green Check marks on the left side of your screen as you complete each proposal section. All sections must be checked in order to route your proposal for submission. 2.0 INVESTIGATORS / RESEARCH TEAM ELIGIBILITY All tenured and tenure-track faculty in any academic discipline represented at the University, exclusive of the Medical School, are eligible to apply as Lead Principal Investigators (Lead PIs). Full-Time Non-Tenure Track/Contract Faculty, as defined in the Faculty Handbook, are also eligible to apply as a Lead PI if they have been granted PI status and have their Dean s approval to commit time on a grant. PI status must be in place prior to the URCF deadline. All applicants and any named personnel should be registered in Cayuse prior to beginning an URCF application. The first investigator added to this record is automatically listed as the Lead Principal Investigator (Lead PI). If the proposed project includes multiple PIs, they are added as a Principal Investigator. If an Administrator needs write-access to a SP proposal record, please add this person with the role of Proposal Editor. The Administrator must be a registered Cayuse user. * = Required Field 2 of 8 REV October 2017

3 Last Name* First Name* Unit* The first person entered should be the Lead PI for the project. Click on the box. When prompted, enter the last name. Hit search. Select the name from the list. Auto-populated. If an individual holds dual or multiple appointments, the autopopulated Department may not be the correct one. You can change the Department here. Role* Guidance is included below for selected Roles. LEAD PRINCIPAL INVESTIGATOR (LEAD PI) - Must be entered first. This is the NYU PI of Record. If the person is not listed, please confirm that the individual is registered in Cayuse. The Lead PI must have PI Status. PRINCIPAL INVESTIGATOR (PI) - An NYU Co-PI. A postdoctoral associate, graduate research assistant, or other individual who will serve as a PI on the project but does not have PI status. INVESTIGATOR - A faculty member or other individual making a significant contribution to the project. PROPOSAL EDITOR - Grants permissions equal to Proposal Creator in SP. Allows individuals write-access during proposal preparation. Phone Will auto-populate if included in the 424 Professional Profile. Will auto-populate if included in the 424 Professional Profile. Total Person Months per Year* Enter zero. Sponsored Effort %* Cost Shared Effort % Allocation of Credit % Enter zero. Enter zero. Enter zero. Click Save Personnel. Please follow the directions provided above for all remaining personnel. Remember to click Save Personnel each time. Repeat steps as necessary. 3.0 BUDGET Please upload the completed URCF Excel Budget to the SP record. This Excel file should be separate from, but in addition to, the PDF of the full proposal. * = Required Field 3 of 8 REV October 2017

4 Overview Cayuse SP: DETAILED GUIDANCE FOR 2018 URCF PROPOSALS Budget Form* Summary is the default. Select Summary. # of Budget Periods* 1 is the default. Select 1. Start* Use calendar icon to select 06/01/2018. End* Use calendar icon to select 12/31/2019. Comments Leave blank. Cost Sharing Does this proposal include funds or contributions in the form of cost sharing or matching funds?* Click No. F&A Rates Leave as is. URCF projects do not have F&A so 0.000% is correct. Budget Categories SPONSOR DIRECT COSTS = The TOTAL COST REQUESTED from the budget template. BASE for F&A Rate (1) BASE for F&A Rate (2) BASE for F&A Rate (3) INDIRECT COSTS (F&A) FEE TOTAL SPONSOR PROPOSED COSTS Internal Cost Sharing Third-Part Cost Sharing TOTAL PROJECT COSTS Leave as zero. Leave as zero. Leave as zero. Leave as zero. Additional Resources Do you need new additional resources to do this project over and above what is requested in the proposal budget?* Click No. * = Required Field 4 of 8 REV October 2017

5 4.0 CONFLICT OF INTEREST Research Project Specific Disclosures completed in the NYU COI system ( for the Lead PI and all Investigators as identified by the Lead PI?* Click No. Are COI form(s) uploaded to the Attachments tab?* Click No. 5.0 REGULATORY COMPLIANCE Does this research involve Human Subjects?* Answer YES or NO. If YES, additional questions will open. Answer them as completely as possible. Ideally the Lead PI will participate in answering this. If IRB approval is in place that was not submitted through the Cayuse IRB system (ex: SoM or external IRB), please upload a copy of the approval to the attachments section. If external approval has not yet been obtained, upload a document explaining its current status. To continue with your application, you will need to enter No for "If yes, has your research team submitted an application for IRB approval" and Not Yet Submitted to UCAIHS. Does this research involve Animal Subjects?* Answer YES or NO. If YES, additional questions will open. Answer them as completely as possible. If an approval is in place, please provide the WSQ OVR protocol number and approval date. Ideally the Lead PI will participate in answering this. Does this project involve Research Materials: The process varies depending on the type of material. Check the applicable box(es) and follow the instructions listed to the right of each. Ideally the Lead PI will participate in answering this. Recombinant DNA? Radioactive Materials? Select Agent / Toxins? Dual Use Research Concern (DURC)? Biohazard Materials? * = Required Field 5 of 8 REV October 2017

6 Hazardous Chemicals / Waste? 6.0 SUBCONTRACTORS Does this project involve Subcontractors? Click No Subcontractors. 7.0 EXPORT CONTROL Does this project involve export controls? The Lead PI will answer YES or NO to each of the three sets of questions. 8.0 INTELLECTUAL PROPERTY Is an Agreement to Disclose federally financed inventions on file with OSP?* An Agreement to Disclose is filed once when a Lead PI submits a federal proposal for the first time. Answer YES or NO. Because submission is not required for URCF projects, ignore the If no instructions. Do you think that this research will result in a patentable invention?* Does the research in this proposal involve any filed or issued patents?* Answer YES or NO. Ideally the Lead PI will participate in answering this. Answer YES or NO. Ideally the Lead PI will participate in answering this. 9.0 LOCATION OF SPONSORED ACTIVITIES NYU location of project Choose either WSQ01 = NYU Washington Square (last on pick list), ADH01 = NYU Abu Dhabi, or SHG01 = NYU Shanghai. Applicants from Tandon should select WSQ01. Click Add. Any out of state locations? If this project will have any activities occurring outside of New York State, please select each state and add it. If the NYU Location of project = ADH01 or SHG01, leave blank. Any international locations? If a project will have any activities occurring outside of the United States of America, please select each country and add it. If the NYU Location of project = ADH01, add any countries where project activities will occur outside of UAE. If the NYU Location of project - SHG01, add any countries where project activities will occur outside of CHN. * = Required Field 6 of 8 REV October 2017

7 10.0 APPLICATION ABSTRACT CIP Code* Choose the best option. Use the Title of Project and any description of work to make the determination. If no match or you cannot guess, select Other. Abstract Cut and paste the abstract section from your URCF proposal ATTACHMENTS Upload your proposal as one continuous PDF file including a copy of the budget as indicated in the URCF guidelines. Use Document Type Proposal. Click Add. Upload the completed URCF Budget as an.xls or XLSX file. Use Document Type Budget (Internal). Click Add. If you have received external IRB approval, or are explaining its status, upload that document here. Use Document Type IRB Documentation. Click Add. Note: Only OSP can delete attachments once routing begins APPROVING DEPARTMENTS Review this section to ensure all units needing to approve are included. If not automatically rolling up to the Dean's Office, the Department or OSP should add that unit so that the proposal is routed correctly. Do this by selecting the School's "Dean's Office" or "Office of the Dean". An alternative is to choose the School's PARENT UNIT (i.e. College of Dentistry, Law School, etc.). Once the appropriate Dean's unit is listed, then click Authorize Department Listing. Note: OSP can make changes and/or corrections at any time, even once routing begins SUBMISSION NOTES Please write any comments you want included with the proposal record. Notes cannot be edited or deleted. If you make a mistake (e.g. typo) and want to correct it, or want to update an item, you must write a new Note. * = Required Field 7 of 8 REV October 2017

8 SUBMIT FOR ROUTING When all of the Cayuse sections have been completed and the.pdf has been uploaded, you should "Submit for Routing" in Cayuse SP. The Lead PI and any Principal Investigators will then receive an from the Cayuse system requesting that the proposal be certified. If you do not receive an from the system, please to inform them of the issue. CONFIRM SUBMISSION TO URCF When the Lead PI has certified, s/he must also send an to with the subject line URCF PROPOSAL 18-XXXX submitted by PI XXXXX. [E.G. URCF PROPOSAL submitted by PI JONES]. Sending this enables cross-checking. * = Required Field 8 of 8 REV October 2017