Community Funding Committee

Transcription

1 Community Funding Committee Notice of Meeting A meeting of the Community Funding Committee will be held in the Council Chamber, Forum North, Whangarei on: Wednesday 10 May am Committee of: Council Committee Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai Cr Tricia Cutforth Cr Sue Glen Cr Jayne Golightly Cr Greg Innes Cr Greg Martin

2 Community Funding Committee Terms of Reference Membership Chairperson: Members: Meetings: Councillor Crichton Christie Her Worship the Mayor Sheryl Mai Councillors Tricia Cutforth, Sue Glen, Jayne Golightly, Greg Innes and Greg Martin As required. Quorum: 4 Purpose To disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy. Key responsibilities include: To carry out the funding process in accordance with the Whangarei District Council Grants, Concessions and Loans Policy in an objective, fair and transparent way. To make recommendations on grants, concessions and loans over $15,000 to Council. Delegations Financial delegation to approve the payment of grants, concessions and loans to the value of $15,000 or less.

3 OPEN MEETING APOLOGIES DECLARATIONS OF INTEREST Members are reminded to indicate any items in which they might have a conflict of interest. INDEX Item No Page No 1. Minutes of the Meeting held of the Community Funding Committee held 12 April Allocation of the Community Fund (Round 2)... 6 Local Government Act 2002 Amendment Act 2012 Decision making Full consideration has been given to the provisions of the Local Government Act 2002 Amendment Act 2012 in relation to decision making and in particular the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost effective for households and businesses. Consideration has also been given to social, economic and cultural interests and the need to maintain and enhance the quality of the environment in taking a sustainable development approach. Recommendations contained in this agenda may not be final decisions. Please refer to the minutes for resolutions.

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5 1 1. Minutes: Community Funding Committee Wednesday 12 April 2017 at 9.00am Minutes of a meeting of the Community Funding Committee held in the Council Chamber Forum North on Wednesday 12 April 2017 at 9.00am Present: Cr Crichton Christie (Chairperson) Her Worship the Mayor Sheryl Mai, Crs Tricia Cutforth, Sue, Glen, Jayne Golightly and Greg Martin Apology: Cr Greg Innes Moved: Cr Martin Seconded: Cr Golightly That the apology be sustained. Also present: Crs Stu Bell, Shelley Deeming, Cherry Hermon and Anna Murphy (9.46am) CARRIED In Attendance: Chief Executive (Rob Forlong), General Manager Community (Sandra Boardman), Community Services Manager (O Thomas), Property Manager (Mike Hibbert), Technical Officer Parks (Aubrey Gifford), Community Funding Officer (Cindy Velthuizen) and Senior Meeting Coordinator (C Brindle) 1. Confirmation of minutes of a Meeting of the Community Funding Committee held on held on 3 March 2017 Moved: Her Worship the Mayor Seconded: Cr Glen That the minutes of the Community Funding Committee meeting held on Wednesday 8 March 2017, having been circulated, be taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting. CARRIED 2. Consideration of late applications to the Annual Operating Fund Moved Cr Martin Seconded Cr Golightly That Tornado Youth (under the umbrella of Shiloah Christian Ministries) be allocated $20,000. Community Funding Committee 10 May 2017

6 2 Amendment Moved: Her Worship the Mayor Seconded: Cr Cutforth That the Community Funding committee a) Approves the allocation from the Operating Fund to the late applicants as follows: i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000 b) Approves the indicative allocation for the Annual Operating Fund to the late applicants as follows: i Tornado Youth (under the umbrella of Shiloah Christian Ministries) $10,000 ii Tai Tokerau Emergency Housing Trust $6,000 c) Requests staff to work with Tornado Youth to support them building their capacity and capability. The amendment was CARRIED and subsequently CARRIED as the substantive MOTION 3. Allocation of Community Halls Fund Moved Cr Glen Seconded Her Worship the Mayor That the Community Funding Committee a) Approves grants from the Community Halls Fund be made to the hall committees as follows: I. Mangapai Hall Society $5,000 II. Oakura Beach Reserve Board (Oakura Hall) $5,000 III. Glenbervie Hall and Recreation Society (for Riponui Hall) $5,000 IV. Waipu Public Coronation Hall and Library Association $5,000 V. Otaika Public Hall Society (Otaika Valley Hall) $4,990 VI. Maungakaramea Recreation Society (Maungakaramea Community Centre Hall) $4,385 VII. Ruatangata Public Hall Society $3,500 VIII. Taurikura Hall Board $3,135 IX. Whananaki Beach Residents and Ratepayers Association (Whananaki Public Hall) $3,000 X. Springfield Domain Board (Springfield Hall) $3,000 XI. Whangarei Heads Citizens Association (McLeod Bay Hall) $2,960 XII. Pakotai Teoruoru Community Sports and Recreation Society (Pakotai Hall) $2,500 XIII. Kara Kokopu Public Hall Society $2,500 XIV. Parua Bay and Districts Community Centre Society $2,000 XV. Maungatapere Community Centre Incorporated $2,000 XVI. Matapouri Hall Society Incorporated $2,000 Community Funding Committee 10 May 2017

7 3 XVII. Hukerenui and Districts Memorial Hall Incorporated $1,600 XVIII. Marua Public Hall Association $1,000 XIX. Whareora Hall Society Incorporated $1,000. CARRIED 4. Community Funding Parks and Recreation 2016/2017 Mowing Grants Moved Cr Glen Seconded Cr Christie That Council approve the mowing grants for to the following organisations: Organisation Glenbervie Hall and Recreation Society Inc Kaurihohore Cemetery Mowing Grant details Mowing and weed control on the Glenbervie Hall property Mowing and maintenance at the Kaurihohore Cemetery, Apotu Road Recommended $ for ,000 2,130 Mangakahia Sports Ground Society Maintenance of the sports ground at Poroti 6,000 Mangapai Hall Society Mowing and maintenance of reserves at Mangapai 500 Mata Hall Society Mowing Mata Hall site of approximately 1 ha. 200 Maungakaramea Recreation Society Mid Northern Rugby Club Ngunguru Sport & Recreation Society Parua Bay and Districts Community Centre Parua Bay Cemetery Pataua Outdoor E & R Trust Purua Hall Association Purua Hall Association (Purua Cemetery) Springfield Domain Board Taurikura Hall Reserve Board Mowing 5.2 ha of local playing fields and hall in Maungakarakmea Mowing Hukerenui Domain, two fields and surrounds Mowing of 0.35 ha local playing field and surrounds in Ngunguru Mowing and maintenance around the Parua Bay community centre and bowling club Mowing and maintenance of the local Parua Bay cemetery Mowing and maintenance of 0.9 ha. of Trust grounds & Council land at Pataua North Mowing a 0.6 ha area around the Purua Hall site Mowing and weed control at the Purua Cemetery Mowing and maintenance of the Springfield Domain area Mowing around the Taurikura Hall and spraying weeds in the car park 7,000 2,200 2,000 1, Waikiekie Cemetery Board Mowing of 1480 m2 etc at Waikiekie Cemetery 500 Community Funding Committee 10 May 2017

8 4 Waikiekie Reserve Board Mowing of the reserve at Waikiekie Hall, pool and courts 200 Waiotira Domain Board Mowing the 2.27 ha Waiotira domain area 730 Waipu 2000 and Beyond Mowing of parks, plus road berm sites Waipu 8,000 Waipu Caledonian Society Mowing of Caledonian Park, Waipu 3,000 Whananaki Beach Association Incorporated Whangarei Heads Citizens Association Mowing 0.1 ha area around hall, library, toilets, etc.at Whananaki Mowing and spraying around the McLeod Bay Hall 1, Whangarei Saloon and Stockcar Club Mowing the track grounds in Lower Port Road 2,500 Whatitiri Community Centre Taiharuru Urupa Mowing around the Whatitiri community centre on Whatitiri Road Mowing, weed-eating and spraying at Taiharuru Urupa Old Municipal Building Concessions Moved Her Worship the Mayor Seconded Cr Golightly TOTAL $43,660. CARRIED That the Community Funding Committee notes the information presented and endorses the proposal to increase concessions for Community tenants at the Old Municipal Building. 6. Whangarei Art Museum Report Moved Cr Christie Seconded Her Worship the Mayor That the Community Funding Committee notes the report review of the Whangarei Art Museum. Amendment Moved: Cr Martin Seconded: Cr Glen That the report review of the Whangarei Art Museum be reported to full council. Cr Murphy joined the meeting at 9.46am during discussions on Item 6. CARRIED The amendment was CARRIED and subsequently CARRIED as the substantive MOTION Community Funding Committee 10 May 2017

9 5 7. Creative Northland Review Moved Cr Martin Seconded Cr Cutforth That the Community Funding Committee notes the report review of Creative Northland and recommends the report be reported to full council. CARRIED The meeting closed at Confirmed this 10 th day of May 2017 Crichton Christie (Chairperson) Community Funding Committee 10 May 2017

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11 6 2 Allocation of the Community Fund (Round 2) Reporting officer: Owen Thomas (Community Services Manager) Date of meeting: 10 May Purpose To allocate grants from Round 2 of the Community Fund. 2 Recommendations That the Community Funding Committee; a) Approves grant allocations from Round 2 of the Community Fund as follows: i. Tikipunga Community Trust for swimming pool - $10,000 ii. Tiaho Trust for Getting Out There Expo - $9,000 iii. Vitalise Whangarei (under Northland Chamber of Commerce) for CBD events - $4,500 iv. Whangarei BMX Club for BMX New Zealand North Island Titles - $4,500 v. Lions Club of Mangakahia Charitable Trust True Tales of Maunu-Maungatapere- Whatitiri - $2,200 vi. Whangarei Vegans (under New Zealand Vegan Society) for Vegan Expo - $1,500 vii. Bream Head Conservation Trust for community revegetation project - $1,000 viii. Parent to Parent Northland for Support Parent Training Course - $1,000 ix. Tutukaka Coast Ratepayers and Residents Association for Puke Kopipi project - $1,000 x. Whangarei Anglican Care for Senior Chef - $1,000 xi. Whangarei Malayalee Association for Onam cultural meet - $1,000. b) Declines grant allocations from Round 2 of the Community Fund as follows: i. Skills for Life Charitable Trust for No Barriers youth courses ii. Northland Pacific Island Charitable Trust for Pasifika community programme iii. Rotary Club of Whangarei South for Bernina Fashion Show iv. Huntington s Disease Association (Auckland) Inc for Carer s Day v. Northland District Rose Society for National Rose Show vi. Geoscience Society of New Zealand for sponsorship of geology book ineligible vii. Whangarei Rowing Club for dredging works ineligible viii. Living Theatre Charitable Trust for The Purple Room project ineligible. Community Funding Committee 1 10 May 2017

12 7 3 Background The Community Fund is a contestable fund Council offers community groups. The purpose of the Community Fund is to provide small grants for local projects or events that benefit the wider community or a sector of the community. Examples of ideal projects include festivals, community celebrations, workshops, or working bees that involve volunteer labour. The maximum allowable grant is $10, Discussion Nineteen applications were received to Round 2, including three applications that are ineligible. Nine applicants are recommended for a grant. Applications include national events, local expos and community events, heritage and environmental projects, and support for our youth, disabled and elderly sectors. 4.1 Financial/budget considerations The Community Fund has a budget of $60,000 which is allocated over two funding rounds per year. Community Fund budget $60,000 Round 1 allocations $23,236 Available for Round 2 $36,764 The total requested in Round 2 is $105,321. The total recommended for allocation in Round 2 is $36, Policy and planning implications The Grants, Concessions and Loans Policy and the Community Services Funding Guide were applied in the assessment of applications. We received many worthy applications, and have made recommendations based on several factors including priority for the district, alignment with Council s policies and strategies, if it is a new or regular applicant, likelihood of success, and community need. 5 Significance and engagement The decisions or matters of this report do not trigger the significance criteria outlined in Council s Significance and Engagement Policy, and the public will be informed via report publication on the website. 6 Attachment Community Fund Round 2 applications summary. Community Funding Committee 2 10 May 2017

13 8 ATTACHMENT 1 Community Fund Round 2 applications summary BUDGET: $ 36,764 Recommended for approval Applicant Request Project Categories Recommendation Comment Tikipunga Community Trust 10,000 Tikipunga High School Pool open to the community Tiaho Trust 12,518 Getting Out There Expo 2017 Vitalise Whangarei (under Northland Chamber of Commerce) 10,000 Vitalise Whangarei - Labour Weekend and Christmas events Whangarei BMX Club 6, BMX New Zealand North Island Titles Youth/community. Safety and health. Recreation. Disability and aged sector. Large event. Support based. Community events. Entertainment based. Supports business sector. National event. Eligible expenses total $6360. $ 10,000 WDC funded this project in for the 16/17 summer. We are working with the Trust and DIA on funding strategy going forward. This grant is for 1 month's operation for the 17/18 season. Council may like to consider this for annual operating funding in for the 18/19 season onwards. $ 9,000 Significant event for our disability and aged sector. Great support from and for local businesses. An excellent project for WDC to support. This grant is to cover venue and technical hire, the use of a sign language interpreter, printing costs, and to help provide free exhibition space for not-for-profit groups. Council's District Promotions and Tourism will also support them by providing 1,000 free 'Love it Here' bags in lieu of paying for printed, plastic goodie bags. $ 4,500 This is local solutions to local problems: create a vibrant and thriving CBD, provide free entertainment for the community, and help to lower anti-social behaviour by having a busy CBD. This grant will bring three events to the city centre between May and December this year. Given the limited budget of the Fund, recommending part funding. $ 4,500 Significant event that will bring about 700 riders to the district, and provide free entertainment to locals over Labour weekend. This grant will go towards security for the event, and the hire of marquees and portaloos. Venues & Events staff are also supporting them with marketing and planning. Lions Club of Mangakahia Charitable Trust Whangarei Vegans (under New Zealand Vegan Society) 5,000 True Tales of Maunu- Maungatapere-Whatitiri Community heritage. $ 2,200 Local project of local stories. This request is for print costs (budget shortfall). Given the limited Fund budget, a partial grant is recommended. 1,809 Vegan Expo 2017 Community event. Education and $ 1,500 A good local event attracting a broad cross-section of the community. The 2016 event (its first) attracted interest based. Growing, with over 1000 people so they are moving to a bigger, more suitable venue (Forum North). This request is for good previous event. signage and leaflets. $ 1,000 Good local project with local volunteers at little cost. This grant is for the purchase of plants at cost price Bream Head Conservation Trust 1,900 Community Revegetation Environmental, plus recreation and beautification. Parent to Parent Northland 3,000 Support Parent Training Course Disability sector. Support based. $ 1,000 A course for parents and caregivers of children with a disability or impairment. About half of participants are from the Whangarei district, and some costs ineligible, so partial grant given. Tutukaka Coast Ratepayers and Residents Association Inc 4,826 Puke Kopipi Community Project Environmental, plus recreation and beautification. $ 1,000 A well put together application and a good local project which brings residents together in a voluntary capacity to address a number of local needs. Previously funded $5k by WDC in the 15/16 year. Whangarei Anglican Care 4,140 Senior Chef Aged sector. Support and $ 1,000 A worthwhile programme that helps meet the diverse needs of a growing population sector in our district. recreation based. Whangarei Malayalee Association 3,000 Onam - traditional and cultural meet 2017 Celebration for specific sector of community. $ 1,000 A first time applicant to WDC. The south Indian community members in Whangarei are planning to celebrate their traditional festival called Onam" which falls in the month of September. Onam is a

14 9 Community Fund Round 2 applications summary BUDGET: $ 36,764. Applicant Request Project Categories Recommendation Comment Skills for Life Charitable Trust 3,222 No Barriers Youth and disability sector. Support based. Safety. $ - A new group wishing to use Cognitive Behavioral Therapy principles to support youth with depression and anxiety. This appears to be a worthwhile initiative but is better alligned with health funding priorities. Northland Pacific Islands Charitable Trust (Fale Pasifika) 3,150 Pasifika Community Programme Education and recreation based for specific sector of community. $ - The project is unclear and under-developed. Mostly for tutor costs. Rotary Club of Whangarei South 10,000 Bernina Fashion Show 2017 Community event. Some youth focus. $ - Good event for the district. Request is for venue hire and technical costs but no quotes or supporting material provided. Received CCS grant. Fund budget doesn't allow for adequate support this time. Staff will connect Rotary with Creative Northland for marketing and strategy support. Huntington's Disease 1,807 Carer's Day/Workshop Disability sector. Support based. $ - Most of the request is for ineligible funds. Only $250 for venue hire is eligible. Association (Auckland) Inc Northland District Rose Society 5,519 National Rose Show 2017 National event. $ - Previously self-funded, but wanting extra marketing. Geoscience Society of New Zealand 3,000 Sponsorship of book on geology and landforms of northern NZ NOT ELIGIBLE - commercial activity and not local Whangarei Rowing Club Inc 5,740 Dredging NOT ELIGIBLE - facility development/improvement Living Theatre Charitable Trust 10,000 The Purple Room Project NOT ELIGIBLE - rent is operating cost 105,321 Recommended $ 36,700 Budget $ 36,764 Difference $ 64 Not eligible Academic/scientific publishers are better suited for this. Not eligible Lotteries/Pub Charity funding is better suited for this. Not eligible Foundation North funding is better suited for this. Staff will facilitate a discussion with Creative Northland for marketing and strategy support.

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