Committee Chair Handbook School Year
|
|
- Frederick Russell
- 5 years ago
- Views:
Transcription
1 Committee Chair Handbook School Year Mission Statement: Support and work alongside our Parents, Teachers, and Students toward the common goal of enriching, enhancing, and supporting the education process at our school. Communications Board Meetings: The PTSA Board meets on a monthly basis and you are welcome to attend. Please contact the President(s) in advance if you have something you would like to discuss with the board so you can be added to the agenda. File Folders: Each committee has a PTSA file folder that is used for distributing information and correspondence. The file system is located on the counter by the copy machine behind the front office. Use this file system to distribute any paperwork you have for a committee chair and be sure to check your file for information regularly. Plastic Bin: There is a plastic bin above the teacher mail cubbies designated for PTSA things that don t fit in the file folders. When you first walk into the room with the copier it s right on the right hand side near or above head height. Notebooks: All committee chairs should either have or should create a binder that gets turned over to the following year s committee chair. These binders should include budget history, contact information, sample flyers, notes, lessons learned, timelines, to-do lists, volunteer lists, etc. Include a thumb drive with electronic versions of the documents, if possible. Resources
2 PTSA Supplies: The PTSA is currently using two cabinets in the hall across from the 2nd Grade pod (on the back side of the Library) for storage. If you need supplies for your event (cups, napkins, etc.) check the PTSA supplies FIRST or use the Inventory spreadsheet (on the website under Volunteer Resources) to see if there are supplies from previous events that can be used. You may use any of these supplies unless they are marked for a future event. At the end of your event, you may place extra supplies in the cabinet area. Either way, please update the Inventory and either put things back where you found them or store new things with similar items. If you are storing supplies for a future event, be sure to clearly mark them so that they are not used for something else. Our space is VERY limited in these cabinets, so please do not store supplies unless there is highly likely that they will be used in the future. Explore Art supplies are stored in the small conference room adjacent to the Library and in the courtyard across from the FIrst Grade pod. Copy Machine: The most convenient option. Located in the School Workroom at the end of the front hallway adjacent to the library entrance. The PTSA Copier Code is Please use this code for PTSA PROJECTS ONLY. If you are making copies for school staff, please ask them for the appropriate code. The PTSA is billed at the end of the year based on the number of copies made on our code. Please note that children are prohibited from the workroom. District Copy Service: The cheapest option and most efficient for big jobs at about $0.35 per copy (collated and stapled). Use the following steps: Send copy request with file attachments to Helen Baxter ( hbaxter@lwsd.org ). The.pdf format is preferred. Specify due date, # of copies, single or double-sided, color paper (white or other), additional services needed (such as collation, order of documents if multiple files, etc.). Provide phone number for them to reach you at when copy job is finished. Pay by check only to Lake Washington School District. Pickup job. Print services is located in the LWSD Support Services Center on NE 95th St in Redmond. File request for reimbursement with the PTSA Treasurer. That form is available on the PTSA website under Volunteer Resources. FedEx Copy Service: We have an account with Fed Ex through the WPTSA. PTSA members will receive special rates from FedEx/Kinkos as part of the partnership with the WSPTA, including black and white copies available at just 3.8 (single-sided) a piece; color copies will be available at 37 (single-sided) a piece and PTSA members will receive 20% off on all other production services. Account number Laminator: The laminator is not available for use without assistance. Please ask the office staff if you have a need to use this machine. Die-Cut Machine: Located in the same room as the Copy Machine. Useful for making letters/symbols for the the Bulletin Board. There is no formal training. Ask staff or other PTSA members for assistance if you are unfamiliar with how to use the die-cutter. Variquest Machine: Located in the small conference room adjacent to the Library. This is a great machine for designing billboards and posters as well as making cutouts for crafts etc. This machine is not available for use without assistance or previous training. Please ask the office staff if you have a need to use this machine and
3 contact the President(s) if you would like to be trained. We are hoping to be able to offer a scheduled training class soon. General Procedures: 1. Preview Videos. Go to: Scroll to the bottom of the page where it says Product Training Videos. I m assuming you probably want to use the Cut-out maker so watch: Cutout Maker Creating Cutouts & Manipulatives, Cutout Maker Maintenance Tips, and Cutout Maker Set-up and Blade Installation. 2. Take the training when it is scheduled. 3. Schedule use of the room with Kellie Eaton. The Variquest room is also used for instruction so you need to make sure that it is available. 4. Follow proper procedures for use of the machine as taught in training. Use paper without folds or cuts so that you don t break the needle. 5. Clean up after yourself. Again, this room is also used for instruction and we don t want to be kicked off this machine. Sound System: The PTSA has it s own PA Sound System for use during events. It will be stored in a locked cart will be stored in the OT / SLP room (next to the Sensory room, near the gym). The key to the padlock will be kept at Libby's desk and it will need to be signed out / in just as we do with the portable key. Legal Concerns Legal Documents/Contracts: ALL legal documents and contracts must be signed by the President, as well as one other elected officer. Gaming and Raffles: We do not have a current gambling license and raffles are limited by law. Please contact the President(s) for more information. Door prizes or free drawings are acceptable as long as no compensation is received. Conflicts of Interest: Money Matters It is the responsibility of the committee chair to maintain bookkeeping of their budget. All deposits and reimbursement/check requests must be signed off by the chairperson and one other PTSA member. Budget: Committee chairs must adhere to the budget as approved by the General Membership. Please note that you are entitled to spend all money in your budget. Any savings that you are able to accomplish are helpful to the PTSA as a whole. Unspent money in your budget as of 6/30 will revert to the PTSA General Fund (i.e. it will not carry over to your Committee budget for next year). Any expenses that are not approved by the Board/General Membership and exceed the budget will be considered a donation to the PTSA. REMEMBER : Only PTSA members can handle PTSA funds.
4 Any cash/checks collected in the course of a PTSA sponsored event should be delivered to the Treasurer for deposit ASAP. Please take care to safeguard the funds. PTSA funds should always be kept separate from personal funds. All committee chairs should make copies of the deposit paperwork for their files. Budget Management: A copy of the current PTSA Budget is included in this packet. Please review the income and expense commitments that pertain to your committee/event. The expenses allocated are fixed and in most cases cannot be increased without a vote of the general membership. It is important that your committee/event stay within its allocated budget amount. To do this, identify your largest expenditures first and plan around these. Please note: You may not spend what you don t have. In other words, you may not overspend your budgeted expense amount by assuming you can use some of your anticipated income. If your committee spends more than the approved budget allows please know that this amount will be considered a donation to the PTSA. Deposits: ALL deposits require two PTSA member signatures verifying the amount submitted: The committee chairperson and another PTSA member. It is best practice not to have deposits signed by two spouses. Schedule to meet with the treasurer to deliver the funds for deposit. Reimbursements/Check Requests: A Reimbursement/Check Request Form is a record that indicates to the Treasurer that the committee chair authorizes and verifies the expenses drawn from the budget. It should be completed by the individual making the request and include a specific explanation of the expense. It must be submitted for any/all disbursements and be signed off by the committee chairperson. All Reimbursement requests MUST have an original receipt attached and be submitted within 30 days of purchase. Reimbursement Process: When you or a member of your committee spends money, you must submit a Reimbursement Request Form to be reimbursed. Please complete the form and attach all receipts. All expense forms need to be approved and signed by the head PTSA Committee Chair before they are turned in. Completed forms should be placed in the Treasurers file. Cash Box Request: Complete a Cash Box Request Form 1 week prior to your event. Schedule time to collect the cash box You must count and verify the amount when it is received from the Treasurer. PTSA money should ONLY be handled by PTSA members and NEVER left unattended on school property. Immediately following an event: Cash should always be with two PTSA members until it is counted and verified. Complete the Cash Box Tally Form If you have one or more checks, complete a Deposit Form and attach.
5 Make deposit immediately following the event; use the Night Drop box if after banking hours (Chase will provide a deposit receipt the next business day for you to pick up). Chase will also provide a night box key, so please the President(s) or Treasurer before the event. Handling payments: At times, money will be sent in to school through the students. The Treasurer has provided each teacher with a labeled 9 x 12 envelope. The teachers have been instructed to collect all funds and paperwork for any event in progress, and return the envelope to the PTSA box in the office. The Treasurer will contact the appropriate committee chairs upon receipt of funds/paperwork. Event Planning Here is a basic outline of steps you should take to plan an event. 1. Begin building a strategy, including a schedule of milestones, 2-3 months prior to the event date. 2. Complete school facilities form (available on the PTSA website under Volunteer Resources) and file with Kellie. 3. Create a Budget 1-2 months prior to the event and get Board approval. 4. Contact outside vendors and volunteers 1-2 months prior to event. 5. Make announcements 1 month prior to event. 6. Meet with custodian for ½ hour when planning the event. The custodian will then be able to share his expectations for the way clean up should be handled. Together you will come up with a checklist to follow for the event clean up. Schedules and Calendars Scheduling Events: The President(s) meets with the Principal at the end of the school year to plan out the events for the next school year. Thus, most standard events are already in the calendar. If you are introducing a new event, please work with the President(s) to schedule it appropriately. Elementary school events are planned on Thursdays so they don t conflict with the Jr. High (Tuesdays) or High School (Wednesdays) events. The PTSA is limited to one major event per month. Reserving Rooms: Committee chairs are responsible for reserving rooms for their function. In order to hold a function at school, you will need to check with office staff to make sure the space is available and complete a Building Use and Events form (which can be found on the website). Additionally, if you need to use a classroom, the library, or the gym, you must coordinate with the teachers to ensure there isn t a conflict. If you need tables, please see the office staff to get a request in to the district. They can also check availability before you schedule your event to be sure that the tables aren t already reserved at another school. After Hours Events: You will need to have a staff member unlock or lock the building if you are doing something outside of the normal hours someone is at the school (i.e. a weekend or after 10pm on a weekday). The principal or a school employee may be available with adequate notice. FYI: the overtime rate for the custodian is approx. $34/hour. Calendars: We have a calendar on the website and we also use the district s tandem calendar. Any items that need to be posted should be sent to the President(s) for approval. The President(s) will forward the approved postings to the Communications VP. It is possible to overlay the website calendar on your own google or other personal calendars via a link at the bottom.
6 Making Announcements Website: We have a website which, in addition to hosting our calendar, provides users with Announcements, Articles, Pages, Packets and Links to offer more in depth information about our events and services. The content is overseen by the Communications VP and managed by the Webmaster. Registrations and payment collection can be setup on the website for your event if you give the webmaster enough time to organize it for your event. 2-4 weeks in advance of operations should be adequate. Facebook : We have a social networking presence on Facebook. It is a great place to post announcements and acknowledgements. The content is overseen by the Communications VP and managed by the PTSA s Facebook Administrator. Reader Board: The reader board located at the entrance of the school will post PTSA event date and times on a weekly basis. Please contact the Reader Board Chairperson or the Communications VP for details about posting an event. PTSA Bulletin Board : The PTSA bulletin boards are located in the front courtyard closest to the library doors. If you would like to use one of the bulletin boards for a committee event, please communications@smithptsa.org with the date you would like to schedule for display. This year, Tisha Linn has graciously volunteered to manage the billboard displays in the Quad area at school. This is awesome because she is super experienced with these boards and has done them herself for years so she knows how much can fit at once etc. You can Tisha at Billboards@smithptsa.org. Some things to keep in mind: 1.Tisha will be managing the billboard (on a scheduling basis), it is the Chair's responsibility to advertise the event. If you have an event, please send a note to Tisha to see if there is available space on the board (about 6 weeks prior to your event). She may likely help you if she has time. We kindly ask that yo u give her 2 weeks notice if you need help, and Tisha will see what she can do to help out. 2.The billboards add color and fun to the school and get the kids excited (especially when the dreary winter sets in). The more excited the kids are, the more they will nag mom and dad to support your event. Let s get less involved parents more invested! 3.Be sure to schedule time to be trained on the Variquest Machine (Tisha with Jen Riley can possibly help there.). It makes posters and cuts paper so that you can decorate the boards without a hit to your budget. 4.Please pick up after yourselves. Ladders, paper, office supplies need to be put back. Nothing bugs the staff more than missing items that someone has borrowed and not returned. Staples will fall out of the boards so be sure not to leave them- ouch! Flyers: The PTSA has been encouraged to not send flyers home via kid mail and to instead use Peachjar which enables the distribution of electronic flyers. However, in a recent Communications Survey, parents indicated that this was one of the most effective means of communication about school events and needs. Either way, a small amount of paper flyers should be available in the front office for those families that do not participate in
7 the paperless program or need an additional copy. Each committee is responsible for supplying copies of their own flyers for the front office. All flyers, paper and electronic, must indicate they are from the PTSA, bear the PTSA logo, and should be approved by the PTSA President(s) prior to public release. The Smith PTSA logo is available on the website under Volunteer Resources. A form must be submitted to Kellie for the Peachjar process. If you would like to hang flyers or posters in/around the school, you must have permission from the office / principal. Dolphin Byte Newsletter: The school newsletter is ed out each Wednesday and the PTSA maintains a section of this document. All Dolphin Bytes are archived on the website for the current school year. Generally, announcements in the Byte will need to be extremely brief with a link to the detailed announcement posted on the website. The deadline for each Wednesday morning newsletter is the Monday prior by 12:00 noon so that the VP of Comm can get it to Kellie by noon Tuesday. Send an to the President(s) and Communications VP with the following information: Your committee name. The date you would like the notice to first appear. The total number of weeks duration it should be run. The title of the notice The information to be included in the notice. This information should be ready to be cut and pasted onto the website, so it should be spell checked, with correct dates, locations, and other pertinent information. Any associated documents should be included as an attachment to the , preferably in.pdf form. Volunteer wanted ads should include as much information about the volunteer assignments as possible, including: A brief description of the assignment. The time to begin and end the assignment. Where and to whom they should report What to bring or wear The number of volunteers needed for each assignment Blasts: s can be blasted to the entire website account-holder community (we are working on making that the entire membership) or to filtered segments of that community as necessary. We do try to limit our blast frequency so that when we do send something it is noted and not glossed over. Again, blasts are managed by the Communications VP and Webmaster. Local Newspaper Articles: You may want to advertise prior to or after a big event in local media. It s a great way to get positive publicity for the school as part of the community. Please submit articles or suggestions for the local papers to the Communications VP who will handle submissions as well as work with Kellie to verify that any students included in photos have not requested that their pictures be withheld from local news sources. Volunteers All members are asked to volunteer at least one hour during the school year. We are fortunate to have many people willing to give their time and talent to PTSA events and projects. These diverse groups of people are extremely valuable to PTSA efforts to enrich the education of our children. As such, we must make best efforts to use our volunteers time and efforts efficiently, and make sure they know how much we appreciate them.
8 1. Volunteer Contact List: The Volunteer Coordinator will use information collected when members registered to identify people who are interested in helping with your event or have pertinent skills or are able to serve for the required amount of time. The Volunteer Coordinator will send a preliminary to these groups on your behalf to confirm their interest/availability. You will then receive a contact list in order to pursue their volunteer opportunities for your event further. 2. Signup Genius: As you begin to plan your event, work with the Volunteer Coordinator to set up a Signup Genius. We are using a Pro-level account which enables multiple administrators so that both you and the Volunteer Coordinator can manage your signup jointly. However, you will have primary responsibility for it s content and management; the VC will back you up and troubleshoot. To setup the Genius signup, you will need to provide volunteers the following information: a. Introductory paragraph describing event b. Description of the position/task c. Date(s) and times volunteers are needed d. How many people are needed for each position 3. Announcements: The VP of Communications can help you design and distribute electronic flyers to announce your event and to solicit volunteers. Begin coordinating this effort when you start planning your event. 4. Volunteer Contact: When you contact volunteers, consider contacting those people in a personal manner, via phone or . For example: a. Hi, I m the Winter Wonderland coordinator and I see on your volunteer survey that you are interested in helping with this event. I need [list of positions]. Would you like to do one of those? b. Hi, I m the Winter Wonderland coordinator and I see on your volunteer survey that you can paint, would you be interested in painting us a backdrop for pictures this year? c. Hi, I m the Winter Wonderland coordinator and I see on your volunteer survey that you can support a 1-2 hour task. Can you fill one of the following 1-2 hour shifts? 5. Background Checks: All volunteers need to be approved through the school district background check process. The school office has a current list of all approved volunteers please check this list at least 2 weeks prior to an event. The Volunteer Coordinator can help with a preliminary check of approved volunteers. Volunteers MUST sign in upon arrival at the school and wear a volunteer badge if the event is conducted during school hours. 6. Volunteer Management: a. Provide clear expectations for their task. b. Help us allay the fear of the Volunteering Black Hole by letting people leave a task when their committed time is up and by respecting the small bits of time as much as the big bits. c. Ask for as much help as you need to do the job but don t schedule too many volunteers either. If volunteers end up standing around they may feel that their time was wasted or unappreciated. d. Try to understand if they are the kind of volunteer who can handle making decisions or if they would rather just follow directions. Empower them or provide clear direction as appropriate. 7. Thanking Volunteers: Show gratitude while the experience is fresh by doing one or more of the following: a. Say thank you. b. Write a thank you note. c. Post a thank you notice on the website, on Facebook, and in the Dolphin Byte (through the Communications VP. d. Provide an inexpensive token of gratitude -- a couple of Hershey Kisses or a Daisy etc. 8. Volunteer Survey: All volunteers will receive a survey from the Volunteer Coordinator in order to improve our volunteer experience in the future.
9 That said, Thank YOU for being a Committee Chairperson this year!!!!! :)
PTO COMMITTEE CHAIR INFORMATION
PTO COMMITTEE CHAIR INFORMATION This packet includes all the information you will need for the 2015-16 school year. Welcome back returning Committee Chairs; please review the information in case something
More informationDescription of PTSA Volunteer Roles
Description of PTSA Volunteer Roles President Responsible for the overall management of the PTSA Lead the PTSA toward the specific goals approved by the membership Set the agenda for all PTSA meetings
More informationLake Washington High School PTSA Officer & Chair Positions Job Summaries
Elected Officers All positions may be shared by more than one person. All officers attend general membership meetings & monthly board meetings during the school year, and participate in a PTA training
More informationWelcome to the Club President & Treasurer Training
Welcome to the Club President & Treasurer Training Overview Club Requirements Club Funds Fundraising Club Activities GivePulse Social Media/Websites/iconnect Important Dates Clubs & Organization Requirements
More informationThomas R. Grover Middle School PTSA, Inc. Committee Handbook
Thomas R. Grover Middle School PTSA, Inc. Committee Handbook 2017-2018 Welcome to the Grover Middle School PTSA! Thank you for donating your time, talents and creative energy to benefit the students at
More informationFALL RECRUITMENT PLAN Boy Scouts of America, Greater St. Louis Area Council
FALL RECRUITMENT PLAN Boy Scouts of America, Greater St. Louis Area Council 2017 Unit Guide The Adventure Begins With You Every child needs Scouting s values: life-changing and life-directing characteristic
More informationChapter 19 Fundraising
Chapter 19 Fundraising Fundraising activities are governed by School District Policy 2.16, Fundraising Activities Related to Schools, and the DOE Redbook. The general guidelines for fundraising per the
More informationPHS PTSA Board and Committees
What helps to make Prescott High School Parent Teacher Student Association (PHS PTSA) such a great community? Our parent volunteers of course! PHS takes great pride in its tremendous parent volunteer support.
More informationNBE News September 2017
North Branch Area Schools NBE News September 2017 Greg Matheson, Principal Dane Terauds, Asst. Principal Dear Broncos, Welcome back! As you have sensed with your children, we are off and running. With
More informationNSM- ICC Funding Request Proposal Packet Checklist FOR EVENTS
Participant Name: Sponsoring Club: >>> REQUIRED FORMS: NSM- ICC Funding Request Proposal Packet Checklist - - - FOR EVENTS - Funding Request Cover Letter (Basic information needed to process the check
More informationPTO DANCE COMMITTEE Job List
PTO DANCE COMMITTEE Job List MAY (Start of Dance Year) Electronic (via email distribution of current participants) and Paper distribution of registration packets to teacher s mailboxes. Interest form distributed
More informationPolicy and Procedure Manual
Policy and Procedure Manual Employee Duties Adaptive Educational Services 2 Table of Contents OPENING OFFICE 3 CLOSING OFFICE 3 ANSWERING TELEPHONE 4 RELAY INDIANA 6 FORMAT-STUDENT FILES 7 PREPARING FILES
More informationFUNDRAISING PACKET. Department of Campus Life, 006 Classroom Building, Stillwater OK Contact Information:
FUNDRAISING PACKET Department of Campus Life, 006 Classroom Building, Stillwater OK 74078 Contact Information: 405-744-5486 campuslife@okstate.edu Fundraising Essentials Be Goal Oriented o Be sure that
More informationWeekend Planning Guide
Weekend Planning Guide for Advisory Council Members and Weekend Leaders This planning guide has been designed to help Weekend Leaders understand both the requirements of being a Kairos weekend leader and
More informationVolunteering at Findley Elementary
Volunteering at Findley Elementary 2017-2018 September 19, 2017 @ 9 am September 20, 2017 @ 7 pm Lauren Wylie Volunteer Coordinator volunteer.coordinator@findleypto.com www.findleypto.com Volunteer Orientation
More informationMutual Elementary School PTA Volunteer Handbook
Mutual Elementary School PTA Volunteer Handbook 2014-2015 1455 Ball Road Port Republic, MD 20676 410-535-7700 fax 410-535-7701 www.mutualpta.com Dear Mutual Volunteer, Welcome to a new year at Mutual Elementary!
More informationMarch. fundraising. Sponsorship. Materials
Welcome to March for Babies We re so glad you decided to join us in walking together for stronger, healthier babies. March for Babies is the number one corporate fundraising event and a great opportunity
More informationSpring2ACTion Checklist for Success
Spring2ACTion Checklist for Success The following checklist will guide you through planning a successful Spring2ACTion campaign. Templates, tips, images and more information can be found in the Nonprofit
More informationPTSA & Booster Club Handbook
PTSA & Booster Club Handbook A reference guide for all UPSD parent clubs board of directors Prepared by the UPSD Business Office and Athletic Director University Place School District ADMINISTRATIVE PROCEDURE
More information2012 Combined Charities Campaign October 1 October 31, 2012
CITY and COUNTY OF SAN FRANCISCO 2012 Combined Charities Campaign October 1 October 31, 2012 Show You Care, Give Your Share Campaign Training Manual http://www.sfgov.org/charity TABLE OF CONTENTS Introduction
More information2015 Combined Charities Campaign October 1 October 30, 2015
CITY and COUNTY OF SAN FRANCISCO 2015 Combined Charities Campaign October 1 October 30, 2015 Show You Care, Give Your Share Campaign Training Manual http://www.sfgov.org/charity TABLE OF CONTENTS Introduction
More informationBennett Elementary s First Annual. Read-a-Thon! Proceeds to benefit the Richard Bennett Elementary PTSA. Thanks for your support!
Bennett Elementary s First Annual Read-a-Thon! Proceeds to benefit the Richard Bennett Elementary PTSA. Thanks for your support! Bennett PTSA Donation Guide Dollars and Volunteer Hours ~ http://bennett.my-ptsa.org
More information7/15/2013. Vision Every child s potential is a reality.
2013 What are the responsibilities? What is fundraising? How to select a fundraiser? How to select a reliable and reputable company? What is important when reviewing a contract? What is the difference
More informationJA Maker Bowl. Coordinator Guide
JA Maker Bowl 2017 Coordinator Guide Inspire & Empower Austin Area Students The purpose of the JA Maker Bowl is to raise funds to bring JA s proven programs in financial literacy, entrepreneurship and
More informationJob Fair Toolkit for MCOA Members 2017
1 Job Fair Toolkit for MCOA Members 2017 Prepared by Mary Kay Browne, Director of Special Projects & Program Development Job Fair Tool Kit for MCOA Members 2017 2 What is the Reason for Job Fairs? 1 A
More informationThank You for Getting Involved!
Coordinator Guide Thank You for Getting Involved! Thank you for joining Second Harvest Heartland in the fight to end hunger. Your Food & Fund Drive will make a big difference in the lives of our hungry
More informationStanding Rules and Procedures Ashley Elementary PTA
Standing Rules and Procedures Ashley Elementary PTA Latest Version, 5/21/2013: WORKING DRAFT 4/28/14 I. Annual Meetings and Reports A. The Executive Board will meet in May to approve the minutes of the
More informationRADNOR TOWNSHIP SCHOOL DISTRICT OFFICIAL SCHOOL PHOTOGRAPHER PROPOSAL FORM APRIL, 2016
RADNOR TOWNSHIP SCHOOL DISTRICT OFFICIAL SCHOOL PHOTOGRAPHER PROPOSAL FORM APRIL, 2016 THIS FORM MUST BE COMPLETED IN FULL, SIGNED AND SUBMITTED BY THE VENDOR IN ORDER TO BE CONSIRED AS A FORMAL PROPOSAL
More informationGirl Scouts Heart of Central California. Policy Manual. Folsom Trails Service Unit
Girl Scouts Heart of Central California Policy Manual Folsom Trails Service Unit Approved @ Service Team Meeting 8/13/2009 Table of Contents General Information Page 1 Leader Meetings Page 2 New/Disbanding
More informationEAGLE SCOUT LEADERSHIP SERVICE PROJECT CHECKLIST
EAGLE SCOUT LEADERSHIP SERVICE PROJECT CHECKLIST I. STARTING YOUR EAGLE PROJECT As a Life Scout, scouting values and concepts should be an integral part of your daily life. At this point, you should be
More informationMaster Edition (Revised )
Volunteer Policies and Procedures for HISD Booster Clubs Master Edition (Revised 4-27-15) 1 I. Foreword a. The Harlandale Independent School District (HISD) Athletic/Band/Spirit Program has a long history
More informationFundraising. Standards for PTA Fundraising
Fundraising The primary emphasis in PTA should be the promotion of the PTA Mission and Purposes of the PTA. The real working capital of a PTA lies in its members, not in its treasury. PTAs do not exist
More informationJuanita High School PTSA General Meeting Minutes September 12, :00PM in the Library
Juanita High School PTSA 2.0.08.90 General Meeting Minutes September 12, 2018-7:00PM in the Library Opening PTSA President Meg Tally Hunt introduced herself and the Board. She welcomed everyone and all
More informationDOLVIN PTA NEWS. Message from your Co-Presidents
DOLVIN PTA NEWS Parent Teacher Association Back to School Newsletter July 2016 Message from your Co-Presidents We hope everyone has had a relaxing summer spent with family and friends. As we get ready
More informationExecutive Officer Candidate Application Packet (Vice President and Secretary/Treasurer)
Student Government Association 2017-2018 Executive Officer Candidate Application Packet (Vice President and Secretary/Treasurer) Louisiana Delta Community College Election Day: September 11 th 15 th Announcement
More informationExecutive Officer Candidate Application Packet (President, Vice President, and Secretary/Treasurer)
Student Government Association 2018-2019 Executive Officer Candidate Application Packet (President, Vice President, and Secretary/Treasurer) Louisiana Delta Community College Election Dates: April 16 th
More informationConference Room Reservation Policy Packet
Conference Room Reservation Policy Packet Opening Our Doors to the Community 3919 W. Newberry Road, Suite 3 Gainesville, FL 32607 352.367.0060 Phone www.cfncf.org 1 Policies and Procedures for Conference
More informationTucson International Academy Academia Internacional de Tucson
Academia Internacional de Tucson Student Council Officer Election Rules 1. You must have permission to run for office signed by your teacher and yourself. 2. You must have at least a C average on your
More informationThank you so much for being an Exhibitor at the EduCode Conference. Here s some important information regarding our Expo.
EduCode EXPO 2018 March 19 March 23 THE ORLEANS HOTEL & CASINO LAS VEGAS, NEVADA Thank you so much for being an Exhibitor at the EduCode Conference. Here s some important information regarding our Expo.
More informationPublicity guidelines for successful WREN applicants
RD09 24/9/11 Publicity guidelines for successful WREN applicants PUBLICITY PACK FOR SUCCESSFUL WREN APPLICANTS Congratulations on being awarded funding for your project! Your project is important to your
More informationStudent Life Coalition Program Coordinator (Multiple positions available)
Student Life Coalition Program Coordinator (Multiple positions available) The Student Life Coalition refers to a collaborative organization of the student fee-assessed entities of Student Union Board,
More informationPiedmont Band Booster Organization By-Laws Revised - February 2016
Piedmont Band Booster Organization By-Laws Revised - February 2016 Article I - Name The name of this organization will be known as The Piedmont Band Booster Organization. Article II - Objectives The objectives
More informationFUNDRAISER GUIDELINES ROCKDALE INDEPENDENT SCHOOL DISTRICT 8/10/18
FUNDRAISER GUIDELINES 2018-19 ROCKDALE INDEPENDENT SCHOOL DISTRICT 1 Fundraiser Steps The following steps serve as a guide in holding a fundraiser: 1. Read the fundraiser guidelines. 2. Carefully consider
More informationRequest For Proposal (RFP) Announcement
Request For Proposal (RFP) Announcement AspireIT K-12 Outreach Program The is pleased to announce applications for Round 9 of AspireIT are opening February 1, 2018. Round 9 Programs may begin June 15,
More informationCenter for Afterschool, Summer and Enrichment for Kids (CASE) City Connections Frequently Asked Questions (FAQ) Grant
Center for Afterschool, Summer and Enrichment for Kids (CASE) City Connections Frequently Asked Questions (FAQ) 2017-2018 Grant Please note: Below you will find the responses to Frequently Asked Questions.
More information2017 Combined Charities Campaign October 2 October 31, 2017
CITY and COUNTY OF SAN FRANCISCO 2017 Combined Charities Campaign October 2 October 31, 2017 Campaign Training Manual http://www.sfgov.org/charity TABLE OF CONTENTS Introduction 3 Captain/Coordinator Responsibilities
More information9 School Tools Supply Drive Toolkit. Tips and tricks for organizing a school supply drive at your organization, business or place of worship.
9 School Tools Supply Drive Toolkit Tips and tricks for organizing a school supply drive at your organization, business or place of worship. 1 About 9 School Tools Thank you for joining Classroom Central,
More informationShelby County Schools. Teacher Quick Reference for Finances
Shelby County Schools Teacher Quick Reference for Finances 1 A Accounting and Fiscal Operation Manual o A manual that includes all accounting procedures for SCBOE. It is located on the intranet under the
More informationHomecoming 2016 King and Queen Nomination Application
Homecoming 2016 King and Queen Nomination Application The Pitt Alumni Association The Blue and Gold Society The Student Alumni Association Personal Information Name: Year in School: Major(s): People Soft
More informationPILOT INTERNATIONAL FOUNDERS FUND MATCHING GRANT APPLICATION
Pilot International Founders Fund Matching Grant 1 PILOT INTERNATIONAL FOUNDERS FUND MATCHING GRANT APPLICATION Our Mission: Pilot International transforms communities by: developing youth, providing service
More informationFundraising Toolkit. Table of Contents
Table of Contents 1. Overview How am I helping the Barth Syndrome Foundation? What does the Barth Syndrome Foundation do with the donations they receive? How will this toolkit help me? 2. Let s Get Started!
More informationEmployee Campaign Coordinator Training. United Way of Lebanon County Campaign
Employee Campaign Coordinator Training United Way of Lebanon County 2014-2015 Campaign 1 CAMPAIGN Each year, HUNDREDS of local companies and thousands of donors support United Way of Lebanon County through
More information2016 Old Sacramento History Camp Registration Guide
General Camp Information: 2016 Old Sacramento History Camp Registration Guide Old Sacramento History Camp is held in Old Sacramento. It is located in the Sacramento History Museum s Living History Center,
More informationUCSF Community Fundraising Event Tool Kit
UCSF Community Fundraising Event Tool Kit Be a Community Fundraiser Thank you for your interest in supporting UCSF by hosting an event! UCSF is dedicated to promoting health worldwide through advanced
More informationSAC Roles and Responsibilities
SAC 2016 2017 s and President Current Grade 10 11 1 year previous experience on SAC Acts as a liaison between s and Administration through attending meetings with Administration to express concerns and
More informationASSOCIATED STUDENTS OF MONTEREY PENINSULA COLLEGE
ASSOCIATED STUDENTS OF MONTEREY PENINSULA COLLEGE INTER-CLUB COUNCIL (ICC) STUDENT ORGANIZATION POLICY AND FORM HANDBOOK 2017-2018 ASMPC Student Government Office www.mpc.edu/student-life/student-activities/student-clubs
More informationThird Party Event Manual
Third Party Event Manual Table of Contents Purpose of this Manual...2 Event Ideas List... 3 Third Party Event Agreement... 4 Resources from Us...... 9 Promoting your Event....10 Event Planning Checklist...
More informationFUNDRAISING FOR THE HEALTH SERVICES FOUNDATION OF THE SOUTH SHORE
Fundraising Guide TABLE OF CONTENTS Fundraising for the Health Services Foundation of the South Shore 3 Health Services Foundation Logo Use & Guidelines 4 Marketing Materials 4 Tax Receipt Guidelines 5
More informationGuidebook. Act now. Act with purpose. Act for the University of North Dakota.
Guidebook Act now. Act with purpose. Act for the University of North Dakota. TABLE OF CONTENTS TABLE OF CONTENTS... 2 INTRODUCTION... 3 PLATFORM... 3 RULES & GUIDELINES... 3 APPROVAL & APPLICATION PROCESS...
More informationSoroptimist Club Grants for Women and Girls
Improving the lives of women and girls through programs leading to social and economic empowerment. S O R O P T I M I S T I N T E R N A T I O N A L O F T H E A M E R I C A S Soroptimist Club Grants for
More informationSoroptimist Club Grants for Women and Girls
Improving the lives of women and girls through programs leading to social and economic empowerment. SOROPTIMIST INTERNATIONAL OF THE AMERICAS Soroptimist Club Grants for Women and Girls General Information
More informationThird-Party Fundraiser Package
Third-Party Fundraiser Package Dear Friend of the Travis Roy Foundation: Thank you for considering the Travis Roy Foundation as a beneficiary of your fundraising activities. We appreciate your efforts
More informationTORRINGTON MIDDLE SCHOOL 8 TH GRADE TRIP TO WASHINGTON D.C. MAY 22, 2018 MAY 25, 2018
TORRINGTON MIDDLE SCHOOL 8 TH GRADE TRIP TO WASHINGTON D.C. MAY 22, 2018 MAY 25, 2018 Meeting Agenda Part One: Company Information Part Two: Trip Information Part Three: Behavior Guidelines Part Four:
More informationHTSACC Registration Materials
HTSACC Registration Materials September 2017-June 2018 NEW for the 2017-2018 School Year: To secure enrollment for September, registration materials must be received by Monday, July 31, 2017. Registration
More informationTHIRD-PARTY FUNDRAISING TOOLKIT
THIRD-PARTY FUNDRAISING TOOLKIT CHILDREN S HOSPITAL CHILDREN S HOSPITAL 200 Henry Clay Avenue New Orleans, LA (504) 896-9375 www.chnola.org THIRD-PARTY FUNDRAISING TOOLKIT Welcome Thank you for your sincere
More informationBeacon Rules for Clients
Beacon Rules for Clients 1. SOBRIETY: No drinking of alcoholic beverages. No caffeinated beverages on or off the premises. This includes passes. No use of non-prescribed drugs on or off the premises. Any
More informationSoroptimist Club Grants for Women and Girls
Improving the lives of women and girls through programs leading to social and economic empowerment. SOROPTIMIST INTERNATIONAL OF THE AMERICAS 2015-2016 Grant Update: Additional funds are available for
More informationPresenter: David V. Foster, CPA Vavrinek, Trine, Day & Co.
Presenter: David V. Foster, CPA Vavrinek, Trine, Day & Co. dfoster@vtdcpa.com 1 Laws & Regulations Roles & Responsibilities Fundraisers & Cash Handling Boosters Clubs & Parent Groups Allowable Expenditures
More informationTask Force Procedures
Preamble AIA Triangle appreciates its members active volunteer engagement on behalf of the organization and its various task forces. These task forces work diligently to plan activities, facilitate the
More informationMy organization has multiple programs. Can I register all of them to receive Fremont Area Big Give donations? No. Only one listing per Federal Identif
Nonprofit FAQs Why should my organization participate? The Fremont Area Big Give will allow your nonprofit organization to participate in a day of philanthropy that: raises awareness about your organization
More informationScouts Name: Troop #
Scouts Name: Troop # Scoutmaster Unit Advancement Unit Name Phone Email Eagle Project Coach Unit Committee Chair District District Advancement Chairs This packet and all forms are available on RMCBSA.org.
More informationNOTIFY THE PRESIDENT AT LEAST HOURS PRIOR TO A BOARD MEETING THAT THEY WILL NOT BE IN ATTENDANCE.
General Board Notes: All board members are expected to attend at least 8 monthly meetings. 3 consecutive absences without prior communication constitutes an automatic resignation. Board members are expected
More informationPROGRAM OVERVIEW THE WHO, WHAT, WHEN, WHERE, WHY & HOW. Where? Who? Why? What? How? When?
PROGRAM OVERVIEW THE WHO, WHAT, WHEN, WHERE, WHY & HOW Who? The simple answer is: kids (although parents and teachers often help a little). The Kids For Wish Kids program allows kids K-12 to help grant
More informationIn Partnership with The Blue and Gold Society The Student Alumni Association
King or Queen Information Personal Information In Partnership with The Blue and Gold Society The Student Alumni Association Homecoming 2017 Application Name: Year in School: Major(s): People Soft #: Campus
More informationThank you for leading a Holiday Wish Drive on behalf of the Family Giving
Holiday Wish Drive MAKE A DIFFERENCE IN 2017 This Year Who Will You Inspire? Thank you for leading a Holiday Wish Drive on behalf of the Family Giving Tree. It is our hope that you will have a fun and
More informationFundraising Tool Kit
Fundraising Tool Kit Introduction TABLES OF CONTENTS Working Together... 3 Fundraising Commitments... 4 Fundraising Incentives... 5 Fundraising Calendar... 6 Steps to Successful Fundraising... 7 Fundraising
More informationCurtis H. Sykes Memorial Grant Program
Curtis H. Sykes Memorial Grant Program Guidelines and Application Forms Administered by the Black History Commission of Arkansas Arkansas History Commission and State Archives The grant program is made
More informationAMR Event Chair Training
AMR Event Chair Training February 16, 2016, Joel s House 3105 Blodgett Dr, CoS, CO, 80919, 5:30 PM Materials liberally borrowed from RMR Presentation Introductions Your name Your cars Areas you d like
More informationWALK-A-THON 2017 FRIDAY 4/28 2:30-4 INFORMATION PACKET. $50,000 GOAL $100 Per Student Goal
ALL STUDENTS - 100% Participation! WALK-A-THON 2017 FRIDAY 4/28 2:30-4 INFORMATION PACKET WHAT IS THE WALK-A-THON? This all-school event is our second largest FUNdraiser & highly anticipated each year!
More information2013 ANCC National Magnet Conference VOLUNTEER MANUAL
Table of Contents 2013 ANCC National Magnet Conference Volunteering: The Basics... 3 Responsibilities... 3 Key Personnel... 4 Volunteer Position Descriptions... 4 Attending Sessions and Receiving CNE Contact
More informationWillow Grove Event Form: End of Year Party Picnic
Please update sections I- V of this form and submit it to the PTO board 1-2 weeks after your event. Request the Event Form via email for easy editing then, submit to the co- presidents via email (.doc
More informationAncillary Events - Frequently Asked Questions
Ancillary Events - Frequently Asked Questions Table of Contents What is an Ancillary Event?... 2 Who must submit an Ancillary Event Request?... 2 Can I submit an Ancillary Event Request if I m not an exhibitor?...
More informationVolunteer Program Update, Spring 2017
Volunteer Program Update, Spring 2017 In MVLA Soccer Club s ongoing desire to deliver high quality programming and opportunities for our players, we rely on your support to participate in our success through
More informationGraduate Student Club Information
Graduate Student Club Information THE OFFICE OF STUDENT LEADERSHIP AND ACTIVITIES 260 STUDENT CENTER Phone: 516-463-6914 E-Mail: OSLA@Hofstra.edu (Rev. 2010.10.29) Membership Membership in any club or
More informationVISUAL ARTS HANDBOOK
VISUAL ARTS HANDBOOK 2017-18 South Dakota High School Activities Association Direct All Correspondence to: SDHSAA PO Box 1217 Pierre, South Dakota 57501 Telephone: (605) 224-9261 FAX: (605) 224-9262 Website:
More informationBack to School Supplies Donation Drive Tool Kit
Back to School Supplies Donation Drive Tool Kit On behalf of Metrocrest Services, thank you in advance for your efforts in collecting school supplies and helping kids start the year with a new backpack
More informationMAY 9-12, 2017 WESTIN HARBOUR CASTLE HOTEL
MAY 9-12, 2017 WESTIN HARBOUR CASTLE HOTEL Connecting Repositories Globally through Best Practices Leading since 1999 Table of Contents About the Conference...3 Past Exhibitors and Sponsors...4 Summary
More informationMaking the Most of the Guide to Minnesota Class F Home
Making the Most of the Guide to Minnesota Class F Home Care Provider Rules Susan Christianson SDC Consulting Mhdmanor@cableone.net 218-236-6286 2/15/2010 1 Guide to Minnesota Class F Home Care Provider
More informationDear Bootcamper, Business School Bootcamp for Therapists! We want to welcome you to your Lifetime Membership of the
Dear Bootcamper, We want to welcome you to your Lifetime Membership of the Business School Bootcamp for Therapists! What an amazing step you are taking to build a successful private practice. We are so
More informationEMORY NATIONAL DEBATE INSTITUTE
EMORY NATIONAL DEBATE INSTITUTE June 10-22, 2018 2-Week Policy Debate Commuter 1 of 6 Emory National Debate Institute 2-Week Commuter Program For over forty years, Emory University has offered the highest
More informationDENTON COUNTY MASTER GARDENER ASSOCIATION MEMBERSHIP HANDBOOK
DENTON COUNTY MASTER GARDENER ASSOCIATION MEMBERSHIP HANDBOOK TABLE OF CONTENTS I MISSION STATEMENT PAGE 2 II MEMBERSHIP PAGE 2 III CERTIFICATION OF MASTER GARDENERS (from other counties or out of state)
More informationYEAR 11 EXAM ARRANGEMENTS 2018
YEAR 11 EXAM ARRANGEMENTS 2018 www.gcsepod.com www.methodmaths.com Full uniform must be worn at all times when on the school premises. ATTENDING LESSONS DURING THE EXAM PERIOD. ATTENDANCE RULES IN THE
More informationFISCAL SPONSORSHIP: HANDBOOK & APPLICATION. Applying for Fiscal Sponsorship Fiscal Sponsorship Application FAQ... 3
FISCAL SPONSORSHIP: HANDBOOK & APPLICATION Why Apply For Fiscal Sponsorship? Collect tax exempt donations Apply for grants requiring 501c3 status Receive administrative & project support SE Uplift wants
More informationJCPS ExCEL Award Application Form. Excellence in Classroom and Educational Leadership Award
JCPS ExCEL Award Application Form Excellence in Classroom and Educational Leadership Award Application Deadline: Friday, May 18, 2018 2 LG&E KU/WHAS-11 ExCEL Award PURPOSE: The purpose of the LG&E KU/WHAS-11
More informationReadathon Toolkit. Thornwilde Elementary PTA s First Annual Read-A-Thon!
Thornwilde Elementary PTA s First Annual Read-A-Thon! 1 What is the Read-a-thon? Oh The Places We Will Go! Thornwilde PTA Read-a-thon Feb 18 Mar 2, 2015 The Read-a-thon will be our largest Fundraiser of
More information2018 Florida State Fair REV2 10/11 Porcelain Painting Competition Handbook
2018 Florida State Fair REV2 10/11 Porcelain Painting Competition Handbook PROGRAM CALENDAR Online or Paper Entry Form deadline Deliver items to the Florida Center located at the Florida State Fair. (see
More informationClick on the + next to any question to jump directly to that question and answer.
Click on the + next to any question to jump directly to that question and answer. + What is Recycle Rally? + Why is PepsiCo interested in recycling / what is the PepsiCo Recycling initiative? + How will
More informationTexas A&M School of Law Public Interest Law Fellowship
2018 Texas A&M School of Law Public Interest Law Fellowship 2018 FELLOWSHIP CLASS APPLICATION PACKET & GUIDE FEBRUARY 27, 2018 Mission Statement The Texas A&M Law Fellowship strengthens the legal scholarship
More informationCORE PREMIER. Membership Levels. Membership Levels. Membership Levels
CORE Membership Levels Basic $275 Listing in online & print directory as a member Window cling Access to member in the news and e-updates À la` carte purchase of advertising & sponsorships Admission to
More informationBe Part of APC s Jubilee Celebration! Important Deadlines. Early Application (Discount) Deadline Application Approved by December 31, 2016
2017 Annual Meeting & Exhibits OMNI Shoreham Hotel, Washington, DC July 25-28, 2017 (Exhibits: July 25-27, 2017) Be Part of APC s Jubilee Celebration! The (APC) is excited to welcome attendees and exhibitors
More information