Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room. Thursday, January 11, :00 PM

Transcription

1 I. Call To Order II. III. IV. Roll Call Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room Approval Of Meeting Agenda Approval Of Meeting Minutes Thursday, January 11, :00 PM A. Approval of Minutes - Regular Meeting of December 14, 2017 V. Special Recognitions And Presentations A. Greater Southdale Area District Plan, Michael Schroeder VI. Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta for consideration at a future meeting. VII. Reports/Recommendations A. Comprehensive Plan Discussion B. Limited Liability for Certi ed Salt Applicators VIII. Correspondence And Petitions A EEC Meeting and Roster List B. Revised 2018 EEC Work Plan C. Working Group Minutes IX. Chair And Member Comments X. Sta Comments XI. Adjournment

2 The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli cation, an interpreter, large-print documents or something else, please call hours in advance of the meeting.

3 Descr ipt ion CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: IV.A. To: Energy and Environment Commission Item Type: Minutes From: Sharon Allison, Executive Assistant Item Activity: Subject: Approval of Minutes - Regular Meeting of December Action 14, 2017 ACTION REQUESTED: Approve the minutes of December 14, INTRODUCTION: ATTACHMENTS: Minutes: December 14, 2017

4 Draft Minutes Approved Minutes Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall, Community Room December 14, 2017, 6:00 p.m. I. Call To Order Vice-chair Jackson called the meeting order. II. Roll Call Answering roll call were Fernands, Glahn, Horan, Jackson, Kostuch, Madhok, Satterlee, Seeley, and Waddick Late Arrival: Absent Members: Hoffman, Manser and Shanmugavel Staff Present: Staff Liaison Tara Brown, and Sharon Allison III. Approval of Meeting Agenda Motion made by commissioner Seeley and seconded by commissioner Waddick to approve the Dec. 14, 2017, meeting agenda. All voted aye. Motion carried. IV. Approval of Meeting Minutes Motion made by commissioner Kostuch and seconded by commissioner Waddick to approve the Nov. 9, 2017, meeting minutes. All voted aye. Motion carried. V. Community Comment None. VI. Reports and Recommendations A. Resolution to support state legislation for limited liability with salt application After discussion, the following motion was made: Motion made by commissioner Waddick and seconded by commissioner Glahn to request Council to add Review and recommend support of state legislation for limited liability with salt application topic on the 2018 work plan. All voted ayes. Motion carried. B Work Plan Staff liaison Brown reported the 2018 Work Plan was approved by Council. C. Comprehensive Plan Discussion Commissioners reviewed and edited their work from last month (their proposed revisions that will be submitted to those responsible for writing the 2018 Comprehensive Plan).

5 Draft Minutes Approved Minutes Approved Date: VII. Correspondence A. Working Group Minutes and Updates Minutes received from Education and Outreach; not discussed. Recycling, Solid Waste, and Organics Working Group Commissioner Seeley and student commissioners Fernands and Madhok gave an update on Project Earth at the high school - the school district is working on installing solar where feasible on school buildings, within a couple of years. Some buildings like Concord Elementary could be done sooner. Solar on stick was discussed as an option but is too expensive. Residential Green House Gas Reduction Working Group Commissioner Satterlee said they are working on Home Energy Fair and need to follow up with individuals who signed up. Business Energy Efficiency and Conservation Working Group no update. Facilities Working Group no update. Water Quality Working Group no update. VIII. Chair and Member Comments Vice-chair Jackson said she was invited to speak on lowering greenhouse gas at Rondo Library and asked for approval to do so. Motion made by commissioner Seeley and seconded by commissioner Satterlee giving approval for vice-chair Jackson to speak at Rondo Library. All voted ayes. Motion carried. Commissioner Satterlee reported that Ms. Mindy Ahler stepped down from the Education and Outreach Working Group. Motion made by commissioner Glahn and seconded by commissioner Seeley accepting Ms. Ahler s resignation from the Education and Outreach Working Group. All voted ayes. Motion carried. IX. Staff Comments Commissioner Shanmugavel will not seek another term making it two open seats to fill on the EEC. Applications are now open for new commissioners. In 2017, $1,500 was allocated to the EEC but none of it was spent because of sponsorship received. City Council approved the budget and Work Plan and four of 30 explicitly include Sustainability. On Dec. 19, staff will ask the Council to approve an increase in the City s Conservation and Sustainability utility franchise fees. X. Adjournment Motion by commissioner Glahn to adjourn the meeting. Motion seconded by Commissioner Waddick. Motion carried. Meeting adjourned at 8:30 p.m.

6 Draft Minutes Approved Minutes Approved Date: ENERGY & ENVIRONMENT COMMISSION J F M A M J J A S O N D # of Mtgs. Attendance % Meetings/Work Sessions NAME Burmeister, Jeff % Glahn, William % Hoffman, Howard % Horan, Michelle % Jackson, Carolyn % Kostuch, Keith % Manser, Richard % Satterlee, Lauren % Seeley, Melissa % Shanmugavel, Ramesh % Waddick, Louise % Fernands, Madeline (s) % Madhok, Gauri (s) %

7 CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: V.A. To: Energy and Environment Commission Item Type: Other From: Michael Schroeder, Greater Southdale Working Group Item Activity: Subject: Greater Southdale Area District Plan, Michael Schroeder Information ACTION REQUESTED: INTRODUCTION: Mr. Schroeder will present the work being done for the Greater Southdale Area Planning.

8 CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: VII.A. To: Energy and Environment Commission Item Type: From: Carolyn Jackson, EEC Vice Chair Subject: Comprehensive Plan Discussion Item Activity: Discussion ACTION REQUESTED: INTRODUCTION: Commissioners from the Transportation Commission (ET C) will attend to have a discussion about overlaps in chapters.

9 Descr ipt ion CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: VII.B. To: Energy and Environment Commission Item Type: Other From: LouAnn Waddick, EEC Commissioner Item Activity: Subject: Limited Liability for Certified Salt Applicators Action ACTION REQUESTED: INTRODUCTION: A work plan item of ' Review and recommend on city resolution regarding state bill on limited liability to salt applicators that are certified' was added to the 2018 Work Plan. Attached are the documents presented at the last meeting. ATTACHMENTS: DRAFT EEC Advisory Communication on Resolution DRAFT City Resolution Chloride Applicator Limited Liability Edina Public Schools Salt Story Resolution MAWD Chloride Applicator Limited Liability10

10 Date: December 7, 2017 To: Edina City Council From: Energy and Environment Commission (EEC) Subject: Action Requested: Reduction of over salting through a state law providing limited liability to private commercial applicators certified through a voluntary program EEC request the Council pass the attached the resolution. Situation: Monitoring of Minnesota lakes, wetlands, streams and groundwater shows chloride accumulating in urban areas across the state. Once in the water, chloride becomes a permanent pollutant and continues to accumulate, with no feasible way to remove it. Chloride affects groundwater and drinking water supplies, vehicles, infrastructure, soil and plants, and pets and wildlife. Especially vulnerable are native Minnesota fish and invertebrates. Winter road deicers are the primary source of chloride pollution. The chloride is carried by runoff directly into Minnesota s waters. Both Nine Mile and Minnehaha Creeks in Edina exceed United States Environmental Protection Agency s (EPA) recommended water quality criteria for chloride, which was adopted by Minnesota Pollution Control Agency (MPCA). The standard for acute short-term exposure of 860 mg/l and chronic long-term exposure of 230 mg/l (TCMA Chloride Management Plan 2016) Just one teaspoon of salt will permanently pollute five gallons of water. Overuse of road salt, the extra amount that is applied to assure public safety, is leading directly to elevated chloride levels. According to MPCA, 365,000 tons of road salts are applied annually in the Twin Cities (Asleson 2017). 78% of salt applied is retained in local surface water and groundwater (Stefan et al. 2008) Public entities, like cities, have been making progress toward reducing over salting. They have long trained maintenance staff on proper us of salt. Many have adopted and implemented chloride-management policies and best practices. As a general matter, public road authorities are already statutorily protected from liability for snow and ice conditions on roads and sidewalks. The challenge lies with the private commercial applicators, the companies businesses and residents contract with to clear snow and keep their walkways, driveways and parking lots safe. Private commercial applicators understandably over apply salt and are reluctant to reduce the amount of salt applied out of concern over liability for property damage and injuries resulting from accidents caused by snow and ice on sidewalks and other impervious surfaces. There is little incentive to attend trainings or implement practices that cannot practically be introduced in

11 Page 2 their marketplace for fear of increased liability. Amount of road salts attributable to private commercial applicators vary between 5% or 45% (Asleson 2017). Background: Prior to the early 1990 s, winter professionals primarily used sand and plowing to achieve public safety. Since then, gradually more and more de-icing products have been used resulting in accumulating chloride Shingle Creek first water body listed as exceeding chloride standards (Asleson 2017) Fortin Consulting and Freshwater Society host first Road Salt Symposium (Asleson 2017) Nine Mile Creek listed as exceeding chloride standards. (TCMA Chloride TDML Study) 2005, MPCA established a voluntary pilot educational Smart Salting program (Asleson 2017) Minnehaha Creek listed as exceeding chloride standards (TCMA Chloride TDML Study) 2016, 39 water bodies in the Twin Cities metro area, and 47 statewide were listed by MPCA as impaired for chloride (Asleson 2017). A recent MPCA study found that 30% of monitoring wells tested in shallow sand and gravel aquifers in the Twin Cities metro area exceed the state chronic standard. One third of wells across the state are showing increased chloride. (Asleson 2017). From , there has been an 81% increase in chloride at Hastings Dam on the Mississippi River (State of the River Report 2016). In 2016 a bill was introduced by Representative Alice Hausman in the Minnesota House (HF1016) that would provide limited liability protection to private commercial applicators. The MPCA would provide statewide training. Private commercial applicators that undergo training, earn and keep a current certification and establish they are following best practices on a property through written records quality for limited liability in accidents relating to salt application for themselves and the business or individuals that hire them. This program is voluntary. Assessment: Providing limited liability for private commercial applicators is good for business, clean water and public safety. Data from MPCA shows that applicators that go through training make changes resulting in 30-60% less salt use (Asleson 2017).

12 Page 3 Locally, two outstanding examples of change after attending MPCA Smart Salt Training are Edina Public Schools Buildings & Grounds and Park Nicollet. Both have reduced salt usage without compromising public safety. At Edina High School alone, the Edina Public Schools Buildings & Grounds crews reduced salt usage from per event from # to 0-150# per event. See attachment. Park Nicollet s 36 clinics reduced their salt usage by 45% in and an additional 28% in Landscape damage from salt was reduced 75%. They plan another 10% reduction in We believe and have been told by City staff that having both private commercial applicators and City of Edina applicators using best practice and working to reduce salt usage will help the City meet it s MS4 guidelines. Recommendation: ECC recommends that Edina City Council adopt the attached resolution. References Asleson, B. (2017) Chloride Pollution: Sources and Strategies [PowerPoint slides] Clean Water Council Policy Committee. MPCA, St. Paul, MN. 18 August Edina Public Schools Salt Story, Attached Document Stefan, H., Novotny, E., Sander, A., and Mohseni, O Study of Environmental Effects of Deicing Salt on Water Quality in the Twin Cities Metropolitan Area, Minnesota. Minnesota Department of Transportation. Report No. MN/RC State of the River Report 2016, Friends of the Mississippi River and National Park Service Twin Cities Metropolitan Area (TCMA) Chloride Management Plan 2016, Minnesota Pollution Control Agency Twin Cities Metropolitan Area (TCMA) TDML Study 2016, Minnesota Pollution Control Agency

13 RESOLUTION Watershed DistrictCity of Edina supports for state law that provides limited liability to commercial salt applicators that are certified through an established voluntary salt applicator certification program. WHEREAS chloride contamination of water resources has been found in urban areas around the state; WHEREAS the Minnesota Pollution Control Agency (MPCA) has listed 39 waterbodies in the Twin Cities metro area as impaired for chloride and has completed Total Maximum Daily Load(TMDL) studies on Nine Mile Creek and Shingle Creek and is currently developing TMDLs for the remaining impaired waterbodies through a metro-wide TMDL study; and WHEREAS the TMDL studies have indicated that the largest chloride source to our lakes and streams is through the application of chloride compounds on roads, parking lots, sidewalks and other hard surfaces for winter maintenance practices; and WHEREAS liability for property damage or personal injury as a result of snow or ice is one of the main reasons over-salting occurs and many private commercial contractors and property owners are reluctant to implement salt-reduction practices for fear of increased liability; and WHEREAS the MPCA currently oversees a voluntary Smart Salting Certification Program that provides training to public and commercial salt applicators, private property owners and managers and others on how to maintain safe surfaces using salt efficiently; NOW, THEREFORE BE IT RESOLVED, the Minnesota Association of Watershed DistrictCity of Edinas supports passage and enactment of state law that provides a limited liability exemption to commercial salt applicators and property owners using salt applicators who are certified through the established salt applicator certification program who follow best management practices.

14 Edina Public Schools/April 2017 Source: Tim Myre, Building & Grounds Over the last three years the new management team at Edina Public Schools (EPS) Building & Grounds has dramatically reduced winter salt usage on their sidewalks while maintaining a safe environment for the thousands of students, staff and guests who walk in and out of their properties each winter. Supervisor Tim Myre says when he first arrived three years ago the district was using multiple 50lb bags of salt per storm event just on their sidewalks. The high school alone was using 500-1,000+ pounds per event. Now district-wide per event salt usage is measured in the 10 s to 100 s of pounds and the high school uses zero to 150 pounds per event. The change all started when Building and Grounds staff began attending the MPCA Winter Parking Lot and Sidewalk Maintenance Training. Myre credits the training for expanding his crew's awareness of how to effectively manage salt applications before, during and after storm events through equipment calibration and proper timing. They learned that salting during a storm is actually counterproductive because it creates slush, which can refreeze, creating more ice. Now pretreatment along with sweeping are used before and during storms. Salting, if necessary, is reserved for after the event. The School District has purchased some new snow removal machinery that has greatly improved how much snow is left after sweeping, reducing the amount of salt needed. At first many employees had varying ideas about how to solve snow and ice problems on the grounds, but once they attended the training, everyone got on the same page. Now it s clear we can be safe and use a lot less (salt), says Myre. The experience has been so positive that new department employees now routinely attend salt training. In 2017 management committed to begin sending employees to the new MPCA Turf Grass Maintenance with Reduced Environmental Impacts Training and are looking forward to complimentary their success in the winter season with new best practices during the growing seasons. Original Contact: Tim Myre, District Grounds Supervisor, Edina Public Schools ISD 273 Current Contact: Brent Kaley, Grounds Keeper C Brent.kaley@edinaschools.org Notes: Pallet of salt is 2500# or 50 bags

15 They cost $350-$400

16 RESOLUTION Watershed District support for state law that provides limited liability to commercial salt applicators that are certified through an established voluntary salt applicator certification program. WHEREAS chloride contamination of water resources has been found in urban areas around the state; WHEREAS the Minnesota Pollution Control Agency has listed 39 waterbodies in the Twin Cities metro area as impaired for chloride and has completed Total Maximum Daily Load studies on Nine Mile Creek and Shingle Creek and is currently developing TMDLs for the remaining impaired waterbodies through a metro-wide TMDL study; and WHEREAS the TMDL studies have indicated that the largest chloride source to our lakes and streams is through the application of chloride compounds on roads, parking lots, sidewalks and other hard surfaces for winter maintenance practices; and WHEREAS liability for property damage or personal injury as a result of snow or ice is one of the main reasons over-salting occurs and many private commercial contractors and property owners are reluctant to implement salt-reduction practices for fear of increased liability; and WHEREAS the MPCA currently oversees a voluntary Smart Salting Certification Program that provides training to public and commercial salt applicators, private property owners and managers and others on how to maintain safe surfaces using salt efficiently; NOW, THEREFORE BE IT RESOLVED, the Minnesota Association of Watershed Districts supports passage and enactment of state law that provides a limited liability exemption to commercial salt applicators and property owners using salt applicators who are certified through the established salt applicator certification program who follow best management practices.

17 Descr ipt ion CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: VIII.A. To: Energy and Environment Commission Item Type: From: Tara Brown, EEC Liaison Subject: 2018 EEC Meeting and Roster List Item Activity: ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: 2018 EEC Meeting and Roster List

18 Meetings and Events Day Date Event Time Location Thurs Jan 11 Regular Meeting 7:00 pm Community Room Thurs Feb 8 Regular Meeting 7:00 pm Community Room Mon March 5 Volunteer Recognition TBD Braemar Golf Course Thurs Mar 8 Regular Meeting 7:00 pm Community Room Wed Commission Comp Plan Mar 28 Presentations 5:30 pm Council Chambers Thurs April 12 Regular Meeting 7:00 pm Community Room Mon April 23 BC Member Annual Reception TBD Braemar Golf Course Thurs May 11 Regular Meeting 7:00 pm Community Room Tues May 15 Work Session w/ City Council 5:30 pm Community Room Thurs June 14 Regular Meeting 7:00 pm Community Room Thurs July 12 Regular Meeting 7:00 pm Community Room Thurs August 9 Regular Meeting 7:00 pm Community Room Thurs Sept 13 Regular Meeting 7:00 pm Community Room Thurs Oct 11 Regular Meeting 7:00 pm Community Room Thurs Nov 8 Regular Meeting 6:00 pm Community Room Thurs Dec 13 Regular Meeting 7:00 pm Community Room Attendance at Regular Meetings and Rescheduled Regular Meetings are counted towards attendance policy. Chair and Vice Chair specific meetings TBD Chair and Vice Chair Annual Meeting Tues Oct 2 Chair Only Work Plan Review w/ Council 5:30 pm Community Room Name Roster Glahn, Bill billglahn@aol.com Fernands, Maddy maddyfernands@gmail.com Hoffman, Howard howard.hoffman@gmail.com Horan, Michelle mhoran00@gmail.com Jackson, Carolyn (Vice Chair) bjandcj@aol.com Kostuch, Keith kostuch.eec@gmail.com Madhok, Gauri gaurim18720@isd273.org Manser, Richard (Chair) richardmanser@icloud.com Satterlee, Lauren lauren.mpls.mn@gmail.com Seeley, Melissa msee10@me.com Waddick, Louann lawaddick@gmail.com Brown, Tara (Liaison) tbrown@edinamn.gov Allison, Sharon (Executive Assistant) sallison@edinamn.gov

19 Descr ipt ion CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: VIII.B. To: Energy and Environment Commission Item Type: From: Tara Brown, EEC Liaison Subject: Revised 2018 EEC Work Plan Item Activity: ACTION REQUESTED: INTRODUCTION: Attached is the advised 2018 EEC Work Plan. Initiative #6 'Review and recommend on city resolution regarding state bill on limited liability to salt applicators that are certified' was approved by City Council as an addition. ATTACHMENTS: Revised 2018 EEC Work Plan

20 Commission: Energy and Environment Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Assist as requested with the development of the City s new Comprehensive Guide Plan. Progress Report: Click here to enter text. Target Completion Date December 2018 Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 50 CTS (including Video) Other Staff: Hrs 10 Initiative # 2 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Review and comment on the PiE staff report. Progress Report: Click here to enter text. Target Completion Date June 2018 Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 40 CTS (including Video) Other Staff: Hrs Approved by City Council Revised by City Council

21 Initiative # 3 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Coordinate up to two annual community outreach and education events to increase community awareness and actions regarding environment / sustainability / resiliency. Progress Report: Click here to enter text. Target Completion Date TBD Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 50 CTS (including Video) Other Staff: Hrs Initiative # 4 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Review and comment on policy options for residential organics recycling. Progress Report: Click here to enter text. Target Completion Date TBD Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 30 CTS (including Video) Other Staff: Hrs 220 Approved by City Council Revised by City Council

22 Initiative # 5 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Review and comment on proposed groundwater conservation policy. Progress Report: Click here to enter text. Target Completion Date October and December 2018 Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 3 CTS (including Video) Other Staff: Hrs 12 Initiative # 6 Council Charge (Proposed Charge Completed by CM) 1 (Study & Report) 2 (Review & Comment) 3 (Review & Recommend) 4 (Review & Decide) Initiative Type New Initiative Continued Initiative Ongoing Responsibility Review and recommend on city resolution regarding state bill on limited liability to salt applicators that are certified. Progress Report: Click here to enter text. Target Completion Date March 2018 Budget Required (Staff Liaison) Funds available Funds are available for this project. Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Staff Support Required (Staff Liaison) Staff Liaison: Hrs 6 CTS (including Video) Other Staff: Hrs 10 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) 1. Review and comment on environmental action plan 2. Review and report on solid waste collection policies in neighboring communities 3. Anticipate and identify emerging topics of interest that should be addressed by EEC 4. Review and comment on city staff annual report on green procurement as specified on green step city s resolutions. Approved by City Council Revised by City Council

23 Proposed Month for Joint Work Session (one time per year, up to 60 minutes): Mar April May June July Aug Sept Oct Nov Council Comments: Approved by City Council Revised by City Council

24 Descr ipt ion CITY OF EDINA 4801 West 50th Street Edina, MN Date: January 11, 2018 Agenda Item #: VIII.C. To: Energy and Environment Commission Item Type: Minutes From: Sharon Allison, Executive Assistant Item Activity: Subject: Working Group Minutes Discussion ACTION REQUESTED: None. INTRODUCTION: Receive minutes from Business Energy Efficiency and Conservation (BEEC), and Education and Outreach (EOWG) Working Groups. ATTACHMENTS: Minutes: Dec. 5, 2017 BEEC Minutes: Jan. 2, 2018 BEEC Minutes: Dec. 7, 2017 EOWG

25 BBE working Group meeting 12/5/17 In attendance: Paul Hussian Carolyn Jackson Michelle Horan Review of January Event at Centennial Lakes -For all tenants -Set up as a contest to see which tenant can lower their energy usage the most i.e. shutting of coffee makers turning off lights and computers -Tara is working with the property manager -Will get feedback from tenants to see how easy convenient or not it was to make these energy savings. -The meeting will be set up by the property manager and we will be presenting. Tara and Carolyn went to a PiE update meeting. Cities from all over that are participating in PiE attended. Bottom line is that it is hard to get businesses to hop on board. Getting six businesses was a high number. One strategy was to reach out to congregations PiE Webinar Carolyn and Michelle are signed up Paul is interested in attending will get link from Carolyn Tara and Carolyn to update meeting with PiE with cities from all over. Take away - cities are happy if they could get 6 business on board. Talked about reaching out to parishes as part of residential outreach not as business. create contests between parishes and their parishioners. Have prize be a home energy squad visit. Galleria is managed by Heinz (sp?) Property Management. they have made big commitments to sustainability. Paul will contact the Galleria. BEEC should put together a report highlighting businesses tha t are taking energy reduction/sustainability actions. Frauenshuh Galleria others? A lot comes back to benchmarking. We need a way to know what buildings are doing. Do you include apartment buildings? We need to address density and the effect it has on energy use in the city. In the desire to create ore density how does that affect the cities carbon footprint? Uf we add mnore what is the argument to make regarding the CO2 footprint? What are the environmental trade offs for increased density? What factors go in to the current carbon footprint? 1. electricity 2. carbon emission 3. garbage Some energy savings will automatically come from Xcel changing their energy mis. We wio need companies and individuals to reduce more.

26 What s needed - creating new data systems that can give overall changes in real time. What can cities offer businesses? Data and Data management. Make recommendation for BEEC to investigate real time data on facilities on their energy use; when their energy peeks, what is their mix of energy - gas /electric. Other ideas brought up in meeting: The internet of things idea Give to get. Calculations of impact and offsets. What are the offsets available including but not limited to green house gases? Creat list of what the City is already doing. Speak with Lauren Satterlee about focusing on education on waste education as another means to reduce the carbon footprint? Coming towards the end of PiE. Create a report that will include: 1. Stories of what busnesses are doing. 2. Data on what the City is doing to be shared with the public. 3. Tool kit that BEEC created for builders when applying for fpermits 4. The Centennial lakes tenant Energy competition 5. Business and residential overlap i.e. congregations.

27 BEEC Minutes January 2, 2018 Attendance: Carolyn Jackson Paul Hussian On phone: Michelle Horan Carolyn ed documents from Tara for the January Centennial Lakes event. Included is a check list to save Energy at work and an Inventory of Office Energy Users. Paul and Michelle attended the PiE webinar. Highlighted best practices which included public commitment - have employees write down two actions they will take, Social norming - taking photos of people taking action and posting them, feedback and prompts. Michelle will put together a document for each tenant that will include 1. Tenant Name 2. Team Name (optional) 3. Team Captain 4. Three actions tenant can take to reduce energy and waste 4. Employees name and two actions can take Include document with post it notes to be used as reminders on appliances or light switches. Encourage positive feedback Post sign up document in common area where team members can check off when they take action. Social media - take photos of team members taking action and post them. Takes three month to create a habit. How are we measuring success? Tara will be speaking with Centennial Lakes to figure out ways to track effects of actions taken to figure out a winner of the wild tickets. Paul spoke with Wendy from Galleria who gave him another person to contact - Tony. Tony got back to him and said they have a number of programs they are doing. They updated cooling and heating infrastructure. Tony will write up a list of things the tenants are doing and send it to Paul. Tony was very accommodating. Paul will send on the information he receives from Tony. Carolyn went to a meeting with the sustainability coordinator for St. Louis Park. Talk about how to create a climate action plan. Learned that there are a lot of tools out there, lots of building codes that can be changed. Changes are made with social pressure and political will. To move the needle on energy usage you need to adopt stricter building codes. Edina has a lot of businesses that are doing the right thing. We need to highlight these business. We need to revisit the rewards program in Marshal. Try to schedule a call with Tom Huff. Carolyn recommended that Paul Hussian apply to the EEC. What is the future of the BEEC working group? Continue to meet. Work on telling the stories of businesses doing the right thing. Possibly work on a rewards program for businesses. Carolyn will check with Peter Listka to see if he wants to continue on the working group. Mike has been out of town but she thinks he still want to be a part of WG

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29 Minutes Education and Outreach Working Group Energy & Environment Commission Edina City Hall, Mayor s Conference Room I. Call To Order: December 7, 2017 at 7:15 pm II. III. IV. Attendees: Lauren Satterlee, Paul Thompson, Bob Gubrud, Jeff Lundgren Agenda approved Minutes from last meeting approved unanimously V. Topics Discussed a. Home Energy Fair i. Discussed vendor/exhibitor survey results, 4 received back, generally positive 1. Lauren will ask primary EOWG contacts for each exhibitor to send a reminder to exhibitors who haven t responded. ii. Discussed participant survey results, 22 received back, also generally positive, themes include: 1. Nice to have speaker presenting 2. Make sure booths are adequately manned 3. Generally good feedback on the location/facilities 4. Word of mouth, Next Door and Sun Current article were the best publicity iii. Discussed considerations for future events: 1. Draw what would get more people there? Discussed types of exhibitors and speakers. a. Consider going to a local home show on our own time, and approach exhibitors to invite them to participate in the Edina Fair. b. Didn t see many posters around town. c. SunCurrent article was right before the event, maybe additional earlier on. 2. Possibly expand beyond energy, conservation more generally a. Leverage success metrics and bigger name speakers to attract other exhibitors in topic areas mentioned by attendees on survey: wind energy, geothermal, smart homes, and vehicle to grid technology + exhibitors invited who weren t able to attend like smart home technology companies. 3. What is the best time of year to host the event?

30 iv. Participant follow-up Tara to send out scripts for 70 follow-up calls to all active EOWG members. We could also ask when calling: 1. Could ask if have attended previous Forums? 2. Want to ask them to help invite friends next year, to volunteer next year? If so, ask them about skillsets. 3. Would you be willing to share your energy savings? VI. Adjournment: 8:45pm VII. Next Meeting: January 4, 2018