School District No. 74, Gold Trail OPEN BOARD MEETING Tuesday, January 3, 6:30 PM Desert Sands Community School Ashcroft, BC AGENDA

Transcription

1 Page School District No. 74, Gold Trail OPEN BOARD MEETING Tuesday, January 3, 6:30 PM Desert Sands Community School Ashcroft, BC AGENDA The Board is committed to providing a safe and respectful environment. The Board expects all participants to model respectful communication in order to foster positive relationships and build understanding between all school district partners. 1. CALL TO ORDER 1.1 The meeting was called to order at [TIME] and chaired by Co-Chair [NAME]. 2. RECOGNITION OF THE TRADITIONAL INDIGENOUS TERRITORY 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 4.1 Approval of Agenda Recommendation: Action THAT the agenda be adopted as presented. 5. APPROVAL OF CONSENT AGENDA 5.1 Approval of Consent Agenda Recommendation: Action THAT the consent agenda be approved as presented Minutes from the November 1, 2016 Open Board meeting Report from the Superintendent and Secretary Treasurer News Release - Ministry of Transportation and Infrastructure - Highway Safety in Our Schools Page 1 of 47

2 Page Open Board Meeting Agenda Tuesday, January 3, Infopack dated November 30, Infopack dated December 31, BUSINESS Year to Date Financial Information The Board will discuss the November 30, 2016 Year to Date Financial Information. Action Recommendation: THAT the Board of Education approve the November 30, 2016 Year to Date Financial information as presented /17 Board of Education Annual Work Plan - Revised As discussed at the November Committee of the Whole, the Board will review the revised Board of Education Annual Work Plan. Action Recommendation THAT the Board of Education approve the 2016/17 Board of Education Annual Work Plan as amended Notices to School Districts As discussed at the November Committee of the Whole, the Board will review a draft letter to the Minister of Education with a copy to BC School Trustees Association regarding how political notices and announcements are distributed to school boards and districts. Action Recommendation THAT the Board of Education approve the letter to the Minister of Education as presented Policy No Trustee Code of Ethics Policy Committee discussed Policy No Trustee Code of Ethics. Action Recommendation THAT the Board of Education adopt Policy No Trustee Code of Ethics as presented. Page 2 of 47

3 Page Open Board Meeting Agenda Tuesday, January 3, Policy No Trustee Code of Conduct Policy Committee discussed Policy No Trustee Code of Conduct. Action Recommendation THAT the Board of Education adopt Policy No Trustee Code of Conduct as presented Policy Community Consultation Policy Committee discussed Policy No Community Consultation and recommended that this item be posted for public feedback in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion Section 3. The policy was placed on the website for a minimum of 28 days and received no feedback. Action Recommendation THAT the Board of Education adopt Policy Community Consultation as presented Policy No Trustee Remuneration Policy Committee discussed Policy No Trustee Remuneration. Action Recommendation THAT the Board of Education adopt Policy No Trustee Remuneration as presented. 6.8 Trustee Appointment to Committee The Board will discuss trustee appointments to represent First Peoples Education Council and District Parent Advisory Council Request for Support - Cache Creek Point of Interest At the request of Trustee Ranta this item is provided for discussion Resignation of Trustee MacArthur Attached is information regarding the resignation of Trustee MacArthur effective January 31, Thompson Okanagan Branch Motions The Board will review the Thompson Okanagan Branch motions, if available, as per the Thompson Discussion Discussion Discussion Discussion Page 3 of 47

4 Page Open Board Meeting Agenda Tuesday, January 3, ADJOURNMENT Okanagan Branch Constitution Section 6.1 (b). Motions to be distributed to Boards to review and respond to Branch by January The meeting adjourned at [TIME]. 8. QUESTION PERIOD Page 4 of 47

5 ATTENDANCE: School District No. 74, Gold Trail OPEN BOARD MEETING Tuesday, November 1, 6:30 PM Xwisten, BC MINUTES Trustees: Carmen Ranta, Co-Chair Valerie Adrian, Co-Chair Larry Casper Nancy Rempel Vicky Trill Mavourneen Varcoe-Ryan Administration: Teresa Downs, Superintendent of Schools Lynda Minnabarriet, Secretary Treasurer Lois Miller, Executive Assistant Guests & Partners: Members of the community of Xwisten and surrounding area. 1 CALL TO ORDER 1.1 The meeting was called to order at 6:31 p.m. and chaired by Co-Chair Adrian. 2 RECOGNITION OF THE TRADITIONAL INDIGENOUS TERRITORY 3 PUBLIC FORUM 4 APPROVAL OF AGENDA 4.1 Approval of Agenda Addition: Item 6.13 SD74_ _OB01 Moved & Seconded THAT the agenda be adopted as amended. CARRIED Minutes from the November 1, 2016 Open Board meeting Page 5 of 47 Page 1 of 7

6 Open Board Meeting Minutes, - November 01, 2016, 5 APPROVAL OF CONSENT AGENDA 5.1 Approval of Consent Agenda Minutes from the October 4, 2016 Open Board meeting Report from the October 4, 2016 Closed Board meeting Report from the Superintendent and Secretary Treasurer Learning Improvement Fund Allocation Student Enrolment Update Class Size Summary Report Operational Plan Monitoring Report Infopack dated October 20, 2016 Board of Education Annual Work Plan SD74_ _OB02 Moved & Seconded THAT the consent agenda be approved as presented. CARRIED 6 BUSINESS 6.1 Year to Date Financial Information The Board discussed the September 30, 2016 Year to Date Financial Information. SD74_ _OB03 Moved & Seconded THAT the Board of Education approve the September 30, 2016 Year to Date Financial information as presented. CARRIED 6.2 Statement of Financial Information (SOFI) The Board reviewed the 2015/16 Statement of Financial Information (SOFI). SD74_ _OB03 Moved & Seconded THAT the Board of Education approve the 2015/16 Statement of Financial Information as presented. CARRIED Minutes from the November 1, 2016 Open Board meeting Page 6 of 47 Page 2 of 7

7 Open Board Meeting Minutes, - November 01, 2016, 6.3 Action Plans for Learning The Board of Education reviewed the Actions Plans for Learning. SD74_ _OB04 Moved & Seconded THAT the Board of Education approve the Action Plans for Learning. CARRIED 6.4 Co-Chair Model The Board reviewed the Co-Chair model in accordance with Procedural Bylaw 1-1. Attached is Policy No Role of Co-Chair/Chair/Vice-Chair. SD74_ _OB05 Moved & Seconded THAT the Board of Education continue to use the Co-Chair model during the term of November 2016 to November 2017 in alignment with Procedural Bylaw 1-1. CARRIED 6.5 Policy No Safe, Caring and Orderly Schools The Board reviewed new Provincial Guidelines on the Maintenance of Order under section 177 of the School Act regarding Policy No Safe, Caring and Orderly Schools. SD74_ _OB06 Moved & Seconded THAT the Board of Education adopt Policy No Safe, Caring and Orderly Schools as presented. CARRIED 6.6 Policy No Code of Conduct The Board discussed new anti-bullying guidelines regarding Policy No Code of Conduct. SD74_ _OB07 Moved & Seconded THAT the Board of Education adopt Policy No Code of Conduct as presented. CARRIED Minutes from the November 1, 2016 Open Board meeting Page 7 of 47 Page 3 of 7

8 Open Board Meeting Minutes, - November 01, 2016, 6.7 Policy No Respectful Workplace The Board discussed new anti-bullying guidelines regarding Policy No Respectful Workplace. SD74_ _OB08 Moved & Seconded THAT the Board of Education adopt Policy No Respectful Workplace as presented. CARRIED 6.8 Policy Student Bullying The Board discussed new anti-bullying guidelines regarding Policy No Student Bullying. SD74_ _OB09 Moved & Seconded THAT the Board of Education adopt Policy No Student Bullying as presented. CARRIED 6.9 Policy Community Consultation The Board discussed Policy No Community Consultation. SD74_ _OB10 Moved & Seconded THAT the Board of Education adopt Policy No Community Consultation as presented. DEFEATED SD74_ _OB11 Moved & Seconded THAT the motion includes pending public feedback. DEFEATED SD74_ _OB12 Moved & Seconded THAT Policy No Community Consultation be posted for 28 days for public feedback. CARRIED Minutes from the November 1, 2016 Open Board meeting Page 8 of 47 Page 4 of 7

9 Open Board Meeting Minutes, - November 01, 2016, 6.10 Policy No Financial Planning and Management The Board discussed Policy No Financial Planning and Management. SD74_ _OB13 Moved & Seconded THAT the Board of Education adopt Policy No Financial Planning and Management as presented. CARRIED 6.11 Policy No Sexual Orientation/Gender Identity (LGBTQ+) The Board discussed new anti-bullying guidelines regarding Policy No Sexual Orientation/Gender Identity (LGBTQ+) and recommended no changes Board Meeting Schedule The Board reviewed the meeting schedule regarding the change in location of the October meeting in Gold Bridge due to the closure of Highway 99. SD74_ _OB14 Moved & Seconded THAT the Gold Bridge meeting be changed to June 6, CARRIED 6.13 Ministry of Education - Invitation The Board discussed sending an invitation to the Minister of Education to visit Gold Trail. SD74_ _OB15 Moved & Seconded THAT the Board of Education write a letter to the Minister of Education inviting him to visit School District No. 74. CARRIED Minutes from the November 1, 2016 Open Board meeting Page 9 of 47 Page 5 of 7

10 Open Board Meeting Minutes, - November 01, 2016, 7 ELECTION 7.1 Chair In accordance with Section 67 of the School Act, the Secretary Treasurer called for nominations for Board Chair. Trustee Ranta nominated Trustee Adrian. Trustee Adrian accepted the nomination. The Secretary Treasurer called a second time for nominations for Board Chair. Trustee Casper nominated Trustee Rempel. Trustee Rempel accepted the nomination. The Secretary Treasurer call a third time for nominations for Board Chair. There were no further nominations and an election by ballot was held. The Secretary Treasurer declared Trustee Adrian elected Chair, Board of Education. 7.2 Vice Chair The Chair called for nominations for Board Vice Chair. Trustee Varcoe-Ryan nominated Trustee Trill. Trustee Trill accepted the nomination. The Chair called a second time for nominations for Board Vice Chair. Trustee Casper nominated Trustee Rempel. Trustee Rempel accepted the nomination. The Chair called a third time for nominations for Board Vice Chair. There were no further nominations and an election by ballot was held. The Secretary Treasurer declared Trustee Trill elected Vice Chair, Board of Education. SD74_ _OB16 Moved & Seconded Motion to destroy the ballots. CARRIED 7.3 BCPSEA Representative The Chair called for nominations for a representative to BC Public School Employers' Association (BCPSEA). Trustee Varcoe-Ryan nominated Trustee Ranta. Trustee Ranta accepted the nomination. The Chair called a second and third time for nominations for a representative to BCPSEA. There were no further nominations. The Chair declared Trustee Ranta elected representative to BCPSEA by acclamation. Minutes from the November 1, 2016 Open Board meeting Page 10 of 47 Page 6 of 7

11 Open Board Meeting Minutes, - November 01, 2016, 7.4 BCSTA Provincial Council Representative The Chair called for nominations for a representative to BC School Trustees Association (BCSTA) Provincial Council. Trustee Ranta nominated Trustee Trill. Trustee Trill accepted the nomination. The Chair called a second and third time for nominations for a representative to BCSTA Provincial Council. There were no further nominations. The Chair declared Trustee Trill elected representative to BCSTA Provincial Council by acclamation. 8 ADJOURNMENT 8.1 The meeting adjourned at 8:10 p.m. 9 QUESTION PERIOD VALERIE ADRIAN, Co-Chair, Board of Education LYNDA MINNABARRIET, Secretary Treasurer Minutes from the November 1, 2016 Open Board meeting Page 11 of 47 Page 7 of 7

12 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: To: From: Board of Education Teresa Downs, Superintendent Lynda Minnabarriet, Secretary Treasurer Date: January 3, 2017 Re: Report to the Board of Education Graduation PowerPlay Young Entrepreneurs is being piloted at David Stoddart School. PowerPlay is a six week, comprehensive educational program that uses project-based learning techniques to support an early understanding of money management, financial literacy, entrepreneurship and social responsibility. Students are taught and supported through generating ideas, exploring concepts, preparing business plans, creating products and designing their own marketing materials. At the end of the program, students showcase their achievements at a PowerPlay Young Entrepreneurs trade show, selling their products to students, family and community leaders. Students are fully engaged and excited to be a part of the program. Indigenous The First Nations Educations Education Steering Committee (FNESC) has developed a new resource called Science First Peoples 5-9. The resource articulates that the wealth of First Peoples science knowledge is held by communities. The guide can be used in conjunction with locally based resources that are developed by, or in collaboration with, local communities. It is intended to be a starting place for educators to have meaningful integration of local culture into the science curriculum. The District Principal of Aboriginal Education recently introduced the document and activities to Principals who are eager to support teachers to use the resource. Relationship/Engagement Schools across the district have adopted a new Individual Education Plan (IEP) template based on the work and support of Shelley Moore. The feedback from parents and caregivers has been positive regarding the new template and the resulting changes in meetings. Through the new format the family and school team discuss the learner s strengths and stretches in the areas of physical, social emotional, and learning community and then goals are established related to that information. Feedback received indicates that the meetings are far more positive, collaborative and meaningful for everyone involved. Report from the Superintendent and Secretary Treasurer Page 12 of 47

13 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Sustainability A pilot project to implement a shared energy management resource in underserved regions of the province was endorsed by the Service Delivery Project Steering Committee earlier this year. As a result, the Ministry recently advised of an energy manager role to be co-funded by the Ministry of Education and BC Hydro to support five districts selected from the Kootenay/Boundary, Thompson/Okanagan, and North Coast/Northern Interior regions. SD74 has applied to participate in this pilot project. Report from the Superintendent and Secretary Treasurer Page 13 of 47

14 $60 million long-term solution coming for Highway 99, site of the ten-mile slide BC Go... Page 1 of 2 British Columbia News $60 million long-term solution coming for Highway 99, site of the ten-mile slide Wednesday, December 7, :15 AM Lillooet - Jackie Tegart, MLA for Fraser-Nicola, announced $60 million for work to stabilize the ten-mile slide on Highway 99 northeast of Lillooet, on behalf of Minister of Transportation and Infrastructure Todd Stone today. The economic successes of all rural and First Nation communities throughout the province rely on a safe, efficient, and reliable transportation network, Stone said. For so many, this highway is a lifeline to employment and means of financial support, which is why it is crucial we get going on a long-term fix to get people and goods moving again. This provincial funding will improve reliability on this section of Highway 99 approximately 17 kilometres northeast of Lillooet and it will create approximately 350 direct and indirect jobs. The work will include placing approximately 400 soil anchors above the highway, a shear-resistant wall below the highway and rebuilding Highway 99 as a two-lane, paved 60km/h road. Finalized designs are expected to be complete by the spring of 2017 with construction starting in the summer of The ministry is committed to working closely with the Xaxli p and the other St at imc communities throughout all stages of this project. We re dedicated to improving this section of Highway 99 for Xaxli p, the St at imc and all the residents and businesses of Lillooet and the rural population who rely heavily on this road to get to school, work and to bring goods in and out of their communities, Tegart said. We also acknowledge that this is one of the most challenging stretches of highway to maintain in the province due to the continuous movement of the ten mile slide. That s why today we re committing $60 million for a long-term fix to this stretch of highway. Xaxli p welcomes the long overdue fix, and remains cautiously optimistic that it will finally provide a solution to a problem that has stressed our region for over 30 years, said Xaxli p First Nations Chief Darrell Bob. Highway 99 is a lifeline to the entire area, and we hope it truly paves the way to a better future for all our communities. We thank all of our past leaders and Elders who worked so tirelessly with dedication to see us through to today. The area known as ten-mile slide, is approximately 200 metres wide, 300 metres long and contains more than one million cubic metres of rock and earth affecting nearly the entire side of the mountain. Since 1988, this slow-moving slide has periodically made the road unstable and unreliable for travellers. Accelerated slide movement occurred in fall 2016 and resulted in a full closure of Highway 99 for eight days. The closure was lifted on Oct. 5, 2016 but the highway remains limited to single-lane alternating traffic with load restrictions. As part of B.C. on the Move, the Province s 10-year transportation plan, the ministry is committed to partnering with First Nations on projects that support economic development. Media Contacts News Release - Ministry of Transportation and Infrastructure... Page 14 of /12/2016

15 $60 million long-term solution coming for Highway 99, site of the ten-mile slide BC Go... Page 2 of 2 Media Relations Ministry of Transportation and Infrastructure News Release - Ministry of Transportation and Infrastructure... Page 15 of /12/2016

16 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Memo To: Board of Education From: Teresa Downs, Superintendent of Schools Lynda Minnabarriet, Secretary-Treasurer Date: January 3, 2017 Re: Safety in Schools After the tragic events in Abbottsford on November 1, 2016, it was requested that district staff advise the Board regarding what the district and schools do to keep students safe while in our care. It is understandable that during these times people seek certainty that this could not occur in local schools. Unfortunately, the district cannot provide that guarantee; however, we can advise the measures the district and schools take proactively to minimize the risk of events such as those in Abbottsford: School teams work diligently to create safe, caring, welcoming environments where students are cared for and feel safe Schools across the district have limited entrances into schools Staff can quickly identify unfamiliar individuals; the principal and at least one other staff member at each school are trained in Violent Threat Risk Assessment Schools practice lockdown procedures annually with the support of local RCMP Staff are trained in Non Violent Crisis Intervention Training Students are supported by Child and Youth Care Workers Active School Based Teams and District Student Support Committees are in place to support students who are at risk Safety in Our Schools Page 16 of 47

17 M E M O R A N D U M TO: FROM: TRUSTEES, Gold Trail Board of Education LYNDA MINNABARRIET Secretary Treasurer DATE: November 30, 2016 RE: Correspondence Received/Sent The following link is correspondence that has been received and sent. The Board will be asked to receive this Correspondence at the regular meeting of the Board. Correspondence: Info as at November 30, 2016 Open Infopack November 2016 Infopack dated November 30, 2016 Page 17 of 47

18 M E M O R A N D U M TO: FROM: TRUSTEES, Gold Trail Board of Education LYNDA MINNABARRIET Secretary Treasurer DATE: December 31, 2016 RE: Correspondence Received/Sent The following link is correspondence that has been received and sent. The Board will be asked to receive this Correspondence at the regular meeting of the Board. Correspondence: Info as at December 31, 2016 Open Infopack dated December 31, 2016 Infopack dated December 31, 2016 Page 18 of 47

19 Year to Date - November 30, 2016 FORM HIGHLIGHTS Statement 2: Compares 2016/17 actual expenses/revenue to budget projections from May 2015 Includes all funds - operating, capital, special purpose funds Shows projected surplus of $ 1,088,730 for 2016/17 compared to projection of $1,238,422 Schedule 2: 2016/17 Operating budget revenue and expenses Revenue variance/reduction from budget of $ 399,772 Expense variance/reduction from budget of $ (76,347) Schedule 2A: Detailed information on 2016/17 revenue Categories of revenue: Provincial grants - Ministry of Education and Other Ministries Other fees and revenues Rentals and leases Investment income Schedule 2B: Detailed information on 2016/17 expenses Categories of expenses: Salaries and Benefits Services and supplies Utilities Total Services & Supplies expense variance/reduction of $ (50,690) Professional Salaries - Excluded Staff EA1 and Teachers - Schools used Learner Support funds to hire Teachers 1 Addional Teacher at CCES, Exempt and PVP salary increases Special Purpose Funds Reports on grants received for specific purposes Shows 2016/17 total revenue and expenses Schedule 3A (pg1) Lists individual grants - revenue and expenses "Deferred revenue, Beginning of Year" is balance outstanding as at June 30, 2015 "Deferred revenue, End of Year" is projected balance outstanding as at June 30, 2016 Unspent revenue is "deferred" when it is restricted for a specific purpose Revenues indicate how grant is received Expenses are listed by same categories as highlighted in operating budget Schedule 3A (pg 2) Lists additional individual grants - revenue and expenses Total deferred revenue, beginning of year - $ 547,532 Total deferred revenue, end of year - $ 409,648 Schedule 4 Reports 2016/17 capital expenditures Invested in tangible capital assets - reports amortization costs, capital asset purchases Local capital - expenditures determined by the district Year to Date Financial Information Page 19 of 47

20 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) STATEMENT 2 TOTAL SCHOOL DISTRICT REVENUE AND EXPENSE SURPLUS /(DEFICIT) FOR THE YEAR YEAR ENDED JUNE 30, 2016 as at November 30, /17 Actual Revenue Provincial Grants, MOE 20,508,895 20,107,550 Provincial Grants, Other 110, ,967 Donations - Other Fees And Revenue 760, ,545 Rentals & Leases 17,400 17,400 Investment Income 82,804 83,697 Amortization of Deferred Capital 508, ,101 21,988,032 21,588,260 Expense Salaries Instruction 14,507,952 14,426,439 District Administration 1,152, ,110 Operations and Maintenance 3,862,968 3,847,218 Transportation and Housing 1,375,659 1,152,416 Interest - Other Total Expenses 20,899,302 20,423,183 Net Revenue (Expenditure) 1,088,730 1,165,077 Budgeted Prior Year Operating Surplus Appropiation 2016/17 Annual Budget Budgeted Balance 1,088,730 1,165,077 Budgeted Surplus (Deficit), for the year comprised of : Operating Fund Surplus (Deficit) $ 10,908 0 Special Purpose Fund Surplus (Deficit) - - Local Capital Fund Surplus (Deficit), for the year 1,165,077 1,238,422 Budgeted Surplus (Deficit), for the year $ 1,175,985 $ 1,238,422 Year to Date Financial Information Page 20 of 47

21 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2 TOTAL SCHOOL DISTRICT OPERATIONS SURPLUS /(DEFICIT) FOR THE YEAR YEAR ENDED JUNE 30, 2016 as at November 30, /17 ACTUAL 2016/17 Annual Budget VARIANCE Revenue (Schedule A2) Provincial Grants, MOE 19,362,419 $ 18,961, ,345 Provincial Grants, Other 110, ,967 (680) Donations Other Fees And Revenue 398, ,922 - Rentals & Leases 17,400 17,400 - Investment Income 82,804 83,697 (893) 19,971,832 19,572, ,772 Expense (Schedule A3) Salaries Administrative Officers 1,280,713 1,145,974 (134,739) Teachers 5,711,772 5,585,703 (126,069) Other Support Staff 2,135,650 2,138,228 2,578 Educational Assistants 1,007,431 1,113, ,452 Other Professionals 933, ,529 (81,793) Substitutes 932, ,003 (73,694) 12,001,585 11,694,320 (307,265) Employee Benefits 2,613,514 2,495,350 (118,164) Services & Supplies 3,400,014 3,349,324 (50,690) 18,015,113 17,538,994 (476,119) Net Revenue (Expenditure) 1,956,719 2,033,066 (76,347) Interfund Transfers Capital Asset Purchases (361,491) (200,000) Local Capital (1,584,320) (1,833,066) Reduction of Unfunded Liability Employee Future Benefits & Vacation Pay 10,908 - Budgeted Prior Year Operating Surplus Appropiation Budgeted Balance 10,908-10,908 15/12/ Year to Date Financial Information Page 21 of 47

22 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2A OPERATING FUND ONLY COMPARATIVE SCHEDULE OF REVENUE BY SOURCE YEAR ENDED JUNE 30, 2016 as at November 30, /17 ACTUAL 2016/17 Annual Budget VARIANCE Provincial Grants, Ministry of Education Operating Grant, MOE 18,577,009 18,577,009 - Other Ministry of Education Grants - Pay Equity Maintenance 376, ,093 - Student Transportation Grant 366, ,932 1 Curriculum Implementation 34,413 34,413 1 CL Labour Settlement - - Strong Start - - FSA 7,972 7,972 - Education Guarantee - - Carbon Tax Reimbursement - Learning Improvement Fund - 19,362,419 18,961, ,345 Provincial Grants, Other 110, ,967 (680) Community Links , ,967 (680) Other Fees and Revenue Other School District/Education Authorities - Summer School Fees - Continuing Education - - Instructional Cafeteria Revenue - Offshore Tuition Fees - - Local Education Agreements 358, ,922 - Miscellaneous - Manulife Financial - Miscellaneous 15,000 15,000 - NDIT Grant 25,000 25, , ,922 - Rentals and Leases Community Use of Facilities - Dormitories - Other Rentals and Leases 17,400 17,400-17,400 17,400 - Investment Income Interest on Short Term Deposits 15,925 83,697 (67,772) Other Investment Revenue 66,879 66,879 82,804 83,697 (893) TOTAL OPERATING REVENUE 19,971,832 19,572, ,772 1 Student Transportation Grant and Curriculum Implementation Grant Year to Date Financial Information Page 22 of 47 15/12/2016 4

23 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2B OPERATING FUND COMPARATIVE SCHEDULE OF EXPENSE BY OBJECT YEAR ENDED JUNE 30, 2016 as at November 30, /17 ACTUAL 2016/17 Annual Budget VARIANCE Salaries Administrative Officers 1,280,713 1,145,974 (134,739) 1 Teachers 5,711,772 5,585,703 (126,069) Other Professionals 933, ,529 (81,793) 1 Educational Assistants 1,007,431 1,063,883 56,452 Other Support Staff 2,135,650 2,138,228 2,578 4 Substitutes 932, ,003 (73,694) 12,001,585 11,644,320 (357,265) Employee Benefits 2,613,514 2,545,350 (68,164) - Total Salaries & Benefits 14,615,099 14,189,670 (425,429) Services and Supplies Services 858, ,413 (25,035) Student Transportation 80,993 90,102 9,109 4 Professional Development & Travel 326, ,448 46,665 Rentals 5,085 2,000 (3,085) Dues and Fees 185, ,400 (34,066) 2 Insurance 86, ,000 19,257 Interest - - Supplies 1,129,488 1,107,358 (22,130) 4 Furniture & Equipment 108,053 51,603 (56,450) 3,4 Computer Equipment 145, ,500 2,464-2,926,095 2,862,824 (63,271) Utitilies - Electricity 252, ,000 4,413 Gas-Heat 79,146 82,000 2,854 Oil-Heat 29,439 21,000 (8,439) Propane-Heat 51,742 55,000 3,259 Water and Sewage 57,004 68,500 11,496 Garbage and Recycling 4,001 3,000 (1,001) 473, ,500 12,581 - Total Service & Supplies 3,400,014 3,349,324 (50,690) - TOTAL OPERATING EXPENSE 18,015,113 17,538,994 (476,119) 1 Excluded Wage Increase 2 Automated Dispatch System 3 Operations Truck 4 Expenses from Student Transportation Grant 15/12/ Year to Date Financial Information Page 23 of 47

24 SCHOOL DISTRICT #74 (GOLD TRAIL) YEAR TO DATE BUDGET REPORT as at June 30, 2017 EXP-DEPT By Department 2016/17 Annual Budget Actual to Nov 30, 2016 Percent Spent Forecast expenses to 30 June 2017 Variance From Budget 1 Staffing - Schools $ 9,600,488 $ 3,024, % $ 9,779,353 $ (178,865) Staff Overhead 224, % 186,654 37,590 2, 3 Relief Salaries 310, , % 342,754 (32,754) 1, Non-Salary Exp 148,000 58, % 147, , First Nations 709, , % 687,526 21,494 1, School Budgets 520, , % 590,632 (70,121) 1,4 Student Support 485, , % 481,571 3,773 3 District 1,625, , % 1,654,313 (29,090) 3 Technology 587, , % 570,826 17,034 3 Distance Learning 50,000 7, % 43,193 6,807 3 Trades 70,000 36, % 56,186 13,814 2, Operations 3,208,304 1,098, % 3,474,311 (266,007) 3,4 Total $ 17,538,994 $ 5,674, % $ 18,015,113 $ (476,119) Month expenses - approx 10% per month (Sept-June) - YTD - 30% approx Includes severance & retirement payouts - monthly expense will vary 12 month expenses - approx 8% per month (July - June) - YTD - 40% approx 4 Student Transportation Expenses Year to Date Financial Information Page 24 of 47 15/12/2016 6

25 Year to Date Financial Information Page 25 of 47 Department Staffing - Schools Staff Overhead Relief Salaries Non-Salary Exp First Nations School Budgets Student Support District Technology Distance Learning Trades Operations Salaries & benefits of teachers, principal, educational assistants, school secretaries, etc. Extended Sick Leave, Maternity Leave, First Aid & Retiring Allowances Substitute Salaries Photocopier and Telephone Expenses 1/2 Aboriginal Principal's Salary, ASSW Salaries, School's First Nation Supplies School Expenses - Substitutes,Services, Travel, Supplies, Early Learning Coordinator, Speech & Language Assts, Special Education Services and Supplies, and Speech and Language Services and Supplies District Office Staff, Trustees, Audit Expenses, District Office Services and Supplies, Aboriginal Principal's Expenses Information Technology Manager, Computer Technicians, Computer Lease Distance Learning Services and Supplies Trade's Consultant and Services and Supplies Summary of Expenses by Department Bussing Expenses - Mechanic, Bus Drivers, Relief Bus Drivers and Services and Supplies Maintenance Expenses - Maintenance Workers, Grounds, Substitutes and Services and Supplies Custodians and Custodian Supplies

26 School District No. 74 (Gold Trail) Annual Budget - Special Purpose Revenue and Expenses Year Ended June 30, 2017 Revenues Provincial Grants 2016/17 Annual Budget Ministry of Education $ 1,146,476 Other Other Revenue 361,623 Total Revenue $ 1,508,099 Expenses Instruction $ 1,351,555 District Administration 4,999 Operations and Maintenance 151,545 Total Expenses $ 1,508,099 Net Revenue (Expense) $ - Net Transfer (to) from other funds Tangible Capital Assets Purchased Total Net Transfers Budgeted Surplus (Deficit), for the year $ - Year to Date Financial Information Page 26 of 47

27 Year to Date Financial Information Page 27 of 47 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Changes in Special Purpose Funds Year Ended June 30, 2017 Annual Facility Grant Learning Improvement Fund Aboriginal Education Technology Special Education Equipment School Generated Funds SCHEDULE 3A Deferred Revenue, beginning of year $ - $ - $ 166,609 $ 1,342 $ 272,567 $ - $ 39,916 $ - $ - Add: Restricted Grants Provincial Grants - MOE 151, , ,000 19,600 7, ,021 Provincial Grants - Other Other 270,000 Investment Income 151, , ,000 96,000 19,600 7, ,021 Less: Allocated to Revenue 151, ,169 75,000 1, ,000 96,000 25,000 7, ,021 Deferred Revenue, end of year , ,567-34, Revenues Provincial Grants - MOE 151, ,169 75,000 1,500 96,000 25,000 7, ,021 Provincial Grants - Other Other Revenue 295, , ,169 75,000 1, ,000 96,000 25,000 7, ,021 Expenses Salaries Teachers 250,000 Educational Assistants 65,000 64, ,000 Support Staff - 123,000 Other Professionals - Substitutes , , ,000 Employee Benefits 76,169-14, ,250 Services and Supplies 151,545 75,000 1, ,000 17,500 25,000 7,241 62, , ,169 75,000 1, ,000 96,000 25,000 7, ,021 Interfund Transfers Tangible Capital Assets Purchased Net Revenue (Expenses) Strong Start Ready, Set, Learn OLEP Community Links

28 Year to Date Financial Information Page 28 of 47 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Changes in Special Purpose Funds Year Ended June 30, 2017 Service Delivery Transformatio Scholarships Make Children First Miscellaneous Promoting Healthy Schools Thompson Okanagan Branch Deferred Revenue, beginning of year $ 25,000 $ 8,999 $ - $ 28,100 $ 4,999 $ 547,532 - Add: Restricted Grants - Provincial Grants - MOE 1,040,175 Provincial Grants - Other 27,016 27,016 Other ,500 31, ,024 Investment Income ,016 1,500 31,024-1,370,215 Less: Allocated to Revenue 25,000 1,000-29,600 31,024 4,999 1,508,099 Deferred Revenue, end of year - 8,499 27, ,648 Revenues Provincial Grants - MOE 25,000 1,146,476 Provincial Grants - Other - - Other Revenue 1,000 29,600 31,024 4, ,623 25,000 1,000-29,600 31,024 4,999 1,508,099 Expenses Salaries - Teachers 250,000 Educational Assistants 255,000 Support Staff 123,000 Other Professionals - Substitutes ,000 Employee Benefits - 152,919 Services and Supplies 25,000 1,000-29,600 31,024 4, ,180 25,000 1,000-29,600 31,024 4,999 1,508, Net Revenue (Expenses) Total SCHEDULE 3A

29 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Schedule 4 Capital Revenue and Expense Year Ended June 30, 2017 Invested in Tangible Capital Assets Local Capital Fund Balance Revenues Provincial Grants Amortization of Deferred Capital Revenue 508, ,101 Total Revenue 508, ,101 Expenses Amortization of Tangible Capital Assets 1,376,090 1,376,090 Total Expenses 1,376,090-1,376,090 Net Revenue (Expense) (867,989) - (867,989) Net Transfer (to) from other funds Tangible Capital Assets Purchases 200, ,000 Local Capital 1,833,066 1,833,066 Total Net Transfers 200,000 1,833,066 2,033,066 Other Adjustments to Fund Balances Tangible Capital Assets Purchased from Local Capital 750,000 (750,000) - Total Other Adjustments to Fund Balances 750,000 (750,000) - Budgeted Surplus (Deficit), for the year 82,011 1,083,066 1,165,077 Year to Date Financial Information Page 29 of 47

30 SCHOOL DISTRICT NO. 74 (GOLDTRAIL) Restricted Capital Balances As of November 30, 2016 Local Capital Nov 30/ /17 Annual Balance, Beginning of year $ 3,810,217 $ 3,810,217 Additions: Budget $ 1,833,066 1,833,066 Internally Restricted 187,528 Sale of Lillooet Properties 160,121 Total Local Capital $ 5,803,404 $ 5,643,283 Expenses - 750,000 Balance $ 5,803,404 $ 4,893,283 ByLaw Capital Grant Expenses Remaining Balance ACA Bylaw Capital $ 529,013 $ 128,281 $ 400,732 DSS Roof Repair or Replacement 313, ,005 60,385 DSS - HVAC 100,000 19,632 80,368 LSS - Roof Repair or Replacemen 825,000 13, ,950 Bus 1 125, ,268 Bus 2 129, ,855 MEd Restricted Capital $ 2,022,526 $ 413,968 $ 1,608,558 MEd Restricted Capital $ 106,351 Add: MEd Portion of Sales 480,363 - Total $ 586,714 $ - $ 586,714 Year to Date Financial Information Page 30 of 47

31 Trustee Pro-D Balance 2015/16 Budget Expenses as of June /16 Remaining Budget 2016/17 Budget 2016/17 Expenses as of Nov /17 Remaining Budget Vicky Trill 2, ,449 2,500 1,991 2,958 Carmen Ranta 3, ,478 2,500 1,050 3,950 Valerie Adrian 4,058 4,058 2, ,850 Larry Casper 5,000 5,000 2, ,588 Jim MacArthur 2,535 1, ,500 (625) 3,990 Mavourneen Varcoe-Ryan 5,000 5,000 2, ,588 Nancy Rempel 5,000 5,000 2,500 1,151 3,849 $ 27,904 $ 2,054 $ 25,850 $ 17,500 $ - $ 28,772 Year to Date Financial Information Page 31 of 47

32 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Board of Education Annual Work Plan September Planning Session Review audit report Approve the audited financial statements Represent board at BCSTA Branch meeting (Sept. 30/Oct 1) Approve 5 year Capital Plan for submission to Ministry of Education Discuss submissionr to the Select Standing Committee of Finance October Represent board at BCSTA Provincial Council meeting (Oct ) Represent board at BCPSEA Symposium (Oct ) Discuss/develop motions for BCSTA November Election of Chair, Vice Chair, BCPSEA and BCSTA Provincial Council representatives Review Year to Date financial report Approve Statement of Financial Information (SOFI) Receive report on district enrolment Receive class size summary Attendance at FNESC conference (Nov ) Submit BCSTA AGM motions for consideration to Branch by November 15 Approve Action Plans for Learning Monitor Operational Plan Recommendations to BCSTA s Finance Committee 2016/17 Board of Education Annual Work Plan - Revised Page 32 of 47

33 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: December Attendance at Learning Forward Conference (Dec. 4-7) January Review Year to Date financial report Trustee appointment to committees Represent board at BCPSEA AGM Branch motions response to Branch (by Jan. 31) BCSTA Provincial Council or emergent motions (submitted by individual districts Branch approval not required) February Represent board at BCSTA Provincial Council (Feb ) Approve amended budget Represent board at BCSTA Thompson Okanagan Branch meeting March Approve Board Authority Authorized courses Review interim audit Review policy positions for submission to BCSTA AGM Approve Sharing Our Story District Report on Learning Review Enhancement Agreement Annual Report Monitor Operational Plan April Review Year to Date financial report Attendance at BCSTA AGM (April 20-23) Represent board at BCSTA Thompson Okanagan Branch meeting Review 2017/18 preliminary budget 2016/17 Board of Education Annual Work Plan - Revised Page 33 of 47

34 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: May Approve board meeting schedule for Approve 2017/18 annual budget June Review Year to Date financial report Approve board s work plan Monitor Operational Plan Ongoing Attend trustee development/orientation sessions Attend school and district functions (as invited) Hear appeals as needed Approve disposition of real property (lands and buildings) Policy development and review Advance board positions through BCPSEA Advance board positions through BCSTA Approve Capital Bylaws Approve Local Education Agreements Advocate with local governments (municipal and Indigenous) Develop and review motions for BCSTA Participate in First Peoples Education Council Monitoring of strategic plan Board Authority Authorized courses Advocacy letters 2016/17 Board of Education Annual Work Plan - Revised Page 34 of 47

35 School District No. 74 (Gold Trail) School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: January 4, 2017 The Honourable Mike Bernier, MLA Minister of Education Room 310 Parliament Buildings Victoria, BC V8V 1X4 Dear Minister Bernier, On behalf of the Board of Education, thank you for the $825,000 in School Enhancement Program funding for upgrades to the roof at Lillooet Secondary School. The district appreciates these additional funds in order to continue to provide a safe, healthy environment for students and staff. The Board was surprised, however, when the local media contacted the Co-Chair about the funding as the Board did not receive a copy of the news release. In the future, the Board would appreciate receiving announcements prior to the media to ensure district communication is appropriate and timely. Once again, thank you for investing in rural BC, supporting student learning and community development. Sincerely, ON BEHALF OF THE BOARD VALERIE ADRIAN Co-Chair VICKY TRILL Co- Chair Cc Teresa Rezansoff, President BCSTA Notices to School Districts Page 35 of 47

36 School District No. 74 (Gold Trail) Policy No.1.10 TRUSTEE CODE OF ETHICS Adopted: Amended: 2007 Reviewed: Reviewed: Reviewed: Preamble: The Board of Education believes that all Trustees should be bound by an appropriate code of ethics. Policy: The Board of Education shall require all trustees to adhere to the following code of ethics. As an elected member of the Board of Education, School District No. 74 (Gold Trail): 1. a trustee will devote time, thought and study to the Board Roles and Responsibilities so that he/she may render effective and creditable service; 2. a trustee will earnestly attempt to understand the needs and aspirations of the entire school system and to do his/her best to support effective educational programs for all students. 3. a trustee will recognize that the expenditure of School District funds is a public trust and he/she will endeavor to ensure that all such funds are expended efficiently, economically, and in the best interest of students; 4. a trustee will endeavor to work with fellow Trustees in a spirit of harmony in spite of differences of opinion that may arise during debate. A trustee will avoid rancor and bitterness, observe proper decorum and behaviour, encourage full and open discussions in all matters with fellow members of the Board, treat them with respect and consideration, and will not withhold or conceal from them any information or matter with which they should be concerned; Policy No Trustee Code of Ethics Page 36 of 47

37 POLICY NO TRUSTEE CODE OF ETHICS Page 2 of 2 5. a trustee will base his/her personal decisions upon all available facts in each situation, vote his/her honest conviction in every case, un-swayed by partisan bias of any kind, and thereafter, abide by and uphold the final majority decision of the Board; 6. a trustee will not use the schools in this district or any part of the school program for his/her own personal advantage or for the advantage of his/her friends or associates. A trustee will do everything possible to maintain the integrity, confidence, and dignity of the office of School Trustee, and will resist every temptation and outside pressure to use his/her position as a Trustee to benefit either themselves or any other individual or agency. A trustee will remember at all times that as an individual he/she has no legal authority outside meetings of the Board, unless the Board has delegated. A trustee s relationships with school staff, local citizenry, and the media will be conducted on the basis of this article; 7. a trustee will not discuss the confidential business of the Board outside of School Board meetings or Committee meetings thereof; 8. a trustee will always keep in mind that the primary function of the Board is to establish the policies by which schools are to be administered, and that the daily administration of the educational program and conduct of school business shall be the responsibility of the Superintendent of Schools; 9. a trustee will endeavor to keep informed of current developments in education at the local, provincial and national levels; 10. iin accordance with Clause of the Board of School Trustees Procedural Bylaw 1.1, a majority of the trustees present at a meeting of the Board may expel a trustee from the meeting for improper conduct ; 11. Section section 61 of Robert s Rules of Order states: The Right of a Deliberative Assembly to Punish its Members. A deliberative assembly has the inherent right to make and enforce its own laws and punish an offender, the extreme penalty, however, being expulsion from its own body. When expelled, if the assembly is a permanent society, it has the right, for its own protection, to give public notice that the person has ceased to be a member of that society; and, 12. Section section 61 of Robert s Rules of Order states: Right of an Assembly to Eject any one from its Place of Meeting. Every deliberative assembly has the right to decide who may be present during its session; and when the assembly, either by a rule or by a vote, decides that a certain person shall not remain in the room, it is the duty of the chairman to enforce the rule of order, using whatever force is necessary to eject the party. Policy No Trustee Code of Ethics Page 37 of 47

38 School District No. 74 (Gold Trail) Policy No Adopted: Reviewed: TRUSTEE CODE OF CONDUCT As a trustee of School District No. 74 (Gold Trail), I acknowledge and commit that I will observe a high standard of ethics and conduct as I devote my best efforts, skills and resources in the interest of SD 74the district and those it was established to serve. I will perform my duties as a trustee in such a manner that the public s confidence and trust in the integrity, objectivity and impartiality of the Board of Education of SD 74 are conserved and enhanced. In fulfilling these commitments I will: 1. Act ethically, with honesty, integrity and in good faith, in the best interests of the school district at all times. 2. Take individual responsibility to contribute actively to all aspects of the board s role according to legislation, bylaws and policy. 3. Make decisions fairly, in a timely manner, and in the best interests of the school district, considering all available information, legislation, policies and procedures. 4. Treat fellow trustees and school district staff with respect, courtesy, honesty and fairness, and have proper regard for their interests, rights, safety and welfare. 5. Channel all communication between board and staff on business matters through the Chair and the District Management. 6. Respect the confidentiality and privacy of all information as it pertains to individuals, in-camera board and committee meetings, and matters the board deems important to remain confidential temporarily or permanently. 7. Not disclose privileged or official information or documents acquired through my role as trustee, other than as required by law or where agreed by decision of the board. Policy No Trustee Code of Conduct Page 38 of 47

39 POLICY NO TRUSTEE CODE OF CONDUCT Page 2 of 3 9. Respect, support, abide by and not contradict the formal decisions of the board. 10. Exercise honest, impartial judgment in the conduct of the affairs of the board. 11. Not exercise individual authority over the school district and its employees. 12. Recognize that it is important that I represent the school district in such a way as to leave others with a positive impression of the school district. I will preserve and enhance the good reputation of the school district and will avoid behaviour that might damage the reputation of the board and the school district. 13. Recognize and act in accordance with the principle that all authority is vested in the full board only when it meets in legal session. 14. Attempt to interpret through board discussion, the needs of those we serve to the school district, and interpret the decisions and actions of the board to those we serve. 15. Represent the community by which I am elected, but serve the interests of the school district as a whole. 16. Contribute to an organizational culture that respects the diverse, individual contributions of staff and leadership. 17. Abide by all board policies and decisions regarding board member behaviour, practices, decisions and actions. 18. Respect and abide by the board s core values and governing principles. 19. Honour my obligations to attend all board meetings and where this is not possible notify the Chair in advance of my inability to attend. 20. Come to the board meetings having read the materials relevant to the board meeting agenda and be prepared to discuss the matters on the agenda. 21. Abide by the board s meeting rules and by the method or process agreed to for conducting board meetings. 22. Avoid where possible any conflict of interest, and when it is not possible to do so, declare to all board members the real or potential conflict. 23. Acknowledge my loyalty to School District No. 74 (Gold Trail) and my obligations under the School Act. Policy No Trustee Code of Conduct Page 39 of 47

40 POLICY NO TRUSTEE CODE OF CONDUCT Page 3 of Accept and recognize my need and duty to be transparent and honest about my competing loyalties in my work as a trustee (including the obligation described in clause # No. 7). 25. Respect the right of each member to contribute his/her position or opinion to board discussion and deliberations, even though I might disagree with them. 26. Refrain from behaviour that undermines the board s integrity, deliberations and decision-making. 27. Recognize and act on my duty to share my point of view on board discussions, including when it is contrary to the view and opinion of other trustees, but abide by the principle that a board decision made fairly and duly adopted is the official position of the Board. 28. Use board meetings to voice my disagreement with board positions and decisions and not use public forums or vehicles to exert pressure on the board to change its views or decisions or to take actions or make decisions I want them to make. Print Trustee name Date Trustee Signature Have the memberthe trustee signs two copies. One will be kept by the Secretary Treasurer and the other by the trustee. Policy No Trustee Code of Conduct Page 40 of 47

41 School District No. 74 (Gold Trail) POLICY No Adopted: Amended: Community Consultation Preamble: The Board of Education recognizes the need to establish a consultation process when potential Board decisions significantly impact access to educational services. Policy: Board decisions that significantly affect access to educational services may only be made once a community consultation process has occurred. The Board of Education acknowledges that effective public participation is viewed as an instrument of good governance. Limitations and Constraints: The consultation process must: a) ensure stated objectives are clear in advance and lets participants know how the information is to be factored into the final decision; b) occur early enough in a project cycle to ensure it has the potential to influence the outcome; c) maximize participation by those affected by the outcome; d) accommodate the schedules of those who are potentially affected; e) use community venues to ensure comfort and accessibility; f) show respect for the views of all parties; and, g) use creative and adaptable processes when exploring areas of disagreement. 1 Auditor General of British Columbia: Public Participation Principles and Best Practices for British Columbia 11/08 Policy Community Consultation Page 41 of 47

42 School District No. 74 (Gold Trail) Policy No.1.40 Reviewed: Adopted: Reviewed: Amended: Amended: Reviewed: Preamble: TRUSTEE REMUNERATION The Board of Education should receive remuneration in recognition for trustee service to the school district in the discharge of his or her duties. This policy will be reviewed annually by the Board of Education by October 31. Policy: The Board should receive remuneration in recognition for trustee service to the school district in the service of their other duties. The board shall authorizes annually, remuneration to trustees and the payment of expenses incurred by trustees in the discharge of their duties. An annual indemnity adjustment shall be made to the base of ($10,200) Trustee Indemnity amount only, effective December 1 st of each year. This adjustment will reflect the BC Consumer Price Index change (change from the previous year). A portion of the remuneration paid to trustees is paid as a non-accountable allowance for expenses incidental to the discharge of duties of office, as permitted by the Income Tax Act. This will be deemed to cover miscellaneous non-accountable expenses including home office costs and travel not otherwise reimbursable. Each trustee is required to maintain a home office within the school district, which will be deemed to be his or her chief places of carrying out his or her duties as trustees. If a trustee has no such home office, then the board office will be considered the trustee's chief place of carrying out his or her duties. Trustees shall be entitled to reimbursement of travel expenses in accordance with Policy No.2.60 Reimbursement of Expenses based on the location of their chief place of carrying out their duties, except that: a) no travel expense to or from a trustee residence outside the school district shall be paid except as specifically authorized by the board for special meetings or specific duties; and, Policy No Trustee Remuneration Page 42 of 47

43 POLICY NO TRUSTEE REMUNERATION Page 2 of 3 b) no travel expense shall be paid for trustee travel to attend regular meetings of the board and its committees that are held within the trustee electoral area in which the trustee has his or her chief place of carrying out duties. The payment of remuneration to the Chairperson, and trustees shall be as follows: Chairperson/ Vice Chair/Co-Chair Annual Stipend $12,240 Committee Chairs and/or Vice Chair: Annual Stipend $11,220 Trustee Annual Stipend $10,200 FPEC Representative(s) $ 1,000 BCSTA/BCPSEA Representative(s) $ 1,000 Alternate Representative(s) (if designated) $200/mtg Chairperson/Vice Chair/Co-Chair Communication Allowance $ 1,200 1,000 Trustee Communication Allowance $ 1., The Board may approve an appropriate per diem rate of additional compensation for a trustee assigned to a committee that requires significant time, the term significant, to be determined by the Board. Benefit Package: A trustee may participate in the benefits provided to School District No. 74 (Gold Trail) employees, subject to the terms of the respective plans. Additional charges, as applicable for these benefits, shall be deducted from the monthly stipend. Trustee Equipment: The Board will provide the necessary equipment to enable trustees to effectively perform their duties and responsibilities: 1. Individual trustees will consult with the Superintendent, Secretary Treasurer and the Board Chair regarding specific needs for equipment. 2. Purchase of new equipment to meet trustee requirements will require Board approval through the budget process. 3. Equipment provided to trustees will remain the property of the school district and will be returned to the school district upon completion of the trustee s term of office. Policy No Trustee Remuneration Page 43 of 47

44 POLICY NO TRUSTEE REMUNERATION Page 3 of 3 Trustee Personal Professional Development: 1. A trustee professional development budget shall be set annually and each trustee shall be allocated 1/7 of this budget. 2. Within this budget allocation, trustees may each choose to attend the conferences, annual general meetings or seminars which they deem to be beneficial to their duties. 3. In the year of trustee elections, trustees will receive a maximum of 5/12 of their annual professional development budget to November 30. The remaining 7/12 shall be retained for the new Board. 4. Trustees may carry forward, from year to year, a surplus in their professional development budget to a maximum of two year s annual allocation, to enable them to attend distant conferences. 5. A trustee may carry forward, from year to year, a deficit in his/her professional development budget, provided this is eliminated by the trustee on the completion of his/her term. 6. After attending conferences, seminars or workshops at Board expense, the trustee shall submit a report to the Board, if requested. Review: This policy will be reviewed annually by the Board of Education by October 31. School Act (Section 71) Policy No Trustee Remuneration Page 44 of 47

45 From: To: Cc: Subject: Date: Carmen Ranta Vicky Trill; Val Adrian Teresa Downs; Lois Miller; Lynda Minnabarriet letter of support November :36:21 PM Hi- Please add to the Jan board meeting Letter of support for Cache Creek Beautification Society s submission of a potential stop of interest sign for Cache Creek School The Cache Creek Beautification Society is submitting this idea as a suggested provincial stop of interest sign. The location of the sign is not determined although it is hoped it would be in the downtown core of Cache Creek along the highway. I will have our secretary send you the information that the society has prepared for the submission for the board agenda. Thanks Carmen Carmen B. Ranta Cell Board Office Trustee, Area D, Board of Education, Gold Trail School District 74 Past President, Thompson Okanagan Branch, B.C. School Trustees Association Vice President, Okanagan Labour Relations Council Board Liaison, SD 74 First People s Education Council My Mission as an Elected Trustee and Community Volunteer: -Increase the life opportunities for students and citizens in Cache Creek and area -Promote public awareness of strengths and successes in our schools, our district, and in our rural communities -Promote respect and inter-cultural understanding This is confidential and may be privileged. If you have received this in error, please delete it and inform the sender immediately. Unauthorized distribution or use is strictly prohibited. Request for Support - Cache Creek Point of Interest Page 45 of 47

46 Request for Support - Cache Creek Point of Interest Page 46 of 47

47 School District No. 74 (Gold Trail) PO Box 250, Ashcroft, BC V0K 1A0 Phone: FAX: Memo To: Board of Education From: Lynda Minnabarriet, Secretary Treasurer Date: January 3, 2017 Re: Trustee Resignation As the Board of Education is aware, Trustee MacArthur submitted his letter of resignation as a trustee effective January 31, In accordance with the Local Government Act and the School Act, as Trustee MacArthur s electoral area is the District of Lillooet, the municipality is responsibile for conducting the by-election. The School Act guides the district s response to an election that occurs mid-term: Section 36(3)(b) By-elections: Within 30 days after a vacancy occurs, the board must either appoint a chief election officer (CEO) to conduct the by-election on behalf of the board, or notify the municipal council where a municipality is required to conduct trustee elections in which case the municipality must appoint a chief election officer within 30 days of the board s notification. The school district must therefore notify the District of Lillooet of the required byelection no later than January 25, In determining a by-election date, the following language applies: Section 36(4): The CEO must set a general voting day for the trustee election which must be on a Saturday no later than 80 days after the date the chief election officer was appointed. The by-election date will be set once the District of Lillooet has appointed the CEO. The elected trustee would then serve on the Board of Education until the 2018 General School Election. Resignation of Trustee MacArthur Page 47 of 47