Transition Planning Survey Changes for FY18

Transcription

1 Transition Planning Survey Changes for FY18 Wina Low Data Collections Conference Classic Center, Athens, Georgia August 30, /25/2017 1

2 Transition Planning Survey Rationale The monitoring priorities and indicators of the OSEP State Performance Plan (SPP) mandate that youth with IEPs aged 16 and above have an IEP that includes appropriate measurable postsecondary goals that are annually updated and based upon an age, appropriate transition assessment, transition services, including courses of study that will reasonably enable the student to meet those postsecondary goals, and annual IEP goals related to the student s transition service needs. 8/25/2017 2

3 Transition Planning Survey Rationale There also must be evidence that the student was invited to the IEP Team meeting where transition services are to be discussed and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority. As a compliance indicator (Indicator 13), the target must be 100%. 8/25/2017 3

4 New for SY New Process: Records review and submission Each district reviews transition plans and submits to the DOE through the portal Verification (GADOE Reviewers) Determination of compliant or non-compliant Not 100% compliant? Prong 1 Re-submit non-compliant plans with corrections Submit narrative about the Policies, Practices and Procedures that will be revised Prong 2 Submit additional transition plans to demonstrate systemic change 8/25/2017 4

5 Transition Planning: Records Review 8/25/2017 5

6 Transition Planning Survey: Records Review Records Review Collection Each LEA will submit transition plans (DOE randomly selects the names) Size AA A districts: 5 plans Size B districts: 4 plans Size C districts: 3 plans Size D districts: 2 plans Size E districts: 2 plans Review your plans Check for compliance, Correct any non-compliance prior to submission Notification of Survey opening will be sent. Survey opens November 13 Submit on time! Due December 1 8/25/2017 6

7 New Transition Application in the Portal 8/25/2017 7

8 Replacing Students Students are randomly selected from the data reported in FTE 1 in October. Because students may withdraw from your school or exit special education (no longer eligible or parental revocation) by November 13, the beginning of the Transition Planning Survey: The application allows for a replacement student to be selected. You may not replace a student just because his/her transition plan is non-compliant. You will be asked to provide the withdrawal date or exit date. 8/25/2017 8

9 Replacing a Student: Reason 1. Student withdrew from the school system 2. Student exited special education (no longer eligible or parental revocation) 8/25/2017 9

10 Replacing a Student: Date 8/25/

11 Data Elements Review each transition plan for these data elements: 1. Post-Secondary Goals Education/Training 2. Post-Secondary Goals Employment 3. Post-Secondary Goals Independent Living 4. IEP Goals to meet Post-Secondary Goals 5. Post-Secondary Based on Transition Assessments 6. Transition Services (Activities) Academic and Functional Facilitate Movement to Post-Secondary 7. Course of Study to Facilitate Movement to Post School 8. Student Invited to IEP Meeting 9. Agency Representative invited to IEP Meeting 10.Prior Parent Approval 11 8/25/2017

12 8/25/

13 Uploading Student File 8/25/

14 Transition Planning: Verification 8/25/

15 Transition Planning Survey Process Verification of Compliance DOE reviews each of the transition plans that were submitted for compliance. District submission due date: December 1, 2017 (Timely and Accurate Reporting, Indicator 20) Verification will begin on December 6, 2017 District determination of compliance will be made after this review December 22, 2017: notification will be sent through the portal to districts that were not 100% compliant 8/25/

16 Calculating Compliance Determination All plans compliant 100% AA-A size district 5 plans: 4 compliant = 80%, 3 compliant = 60%... B size district 4 plans: 3 compliant = 75%, 2 compliant = 50%... C size district 3 plans: 2 compliant = 67%, 1 compliant = 33% D & E size district 2 plans: 1 compliant 50%, 0 compliant 0% Transition planning is important! Ensure ALL students have a compliant plan. 8/25/2017 Review transition plans prior to submitting to the GADOE. 16

17 Transition Planning: Prong 1: Districts < 100% Compliant Policies, Procedures & Practices revision Re-submission of non-compliant plans 8/25/

18 Prong 1: Policies, Practices, Procedures Type in your narrative explaining revisions to your policies, procedures and practices which will support systemic transition planning compliance 8/25/

19 Prong 1: Re-submit Transition Plan(s) Open to view the transition plan and areas of non-compliance Correct non-compliance prior to re-submitting 8/25/

20 Submitting Prong 1 Data 8/25/

21 Student not in School System 1. Student withdrew from school 2. Student exited special education 8/25/

22 Verifying Prong 1 Data GADOE reviews the re-submitted transition plan(s) and determines compliance. District is required to continue to submit until the plan is compliant. 8/25/

23 Transition Planning: Prong 2 Submission of additional transition plans to demonstrate systemic improvement 8/25/

24 Prong 2 For districts who were not at 100% compliance: Must demonstrate systemic change in Policies, Procedures and Practices Submit additional plans Size AA A districts: 5 additional plans Size B districts: 4 additional plans Size C districts: 3 additional plans Size D districts: 2 additional plans Size E districts: 2 additional plans Plans determined not compliant will be subject to re-submission as well as a request for additional plans to demonstrate systemic change. 8/25/

25 New Transition Planning Application A detailed guidance document will be provided with instructions and screen shots of the new application. Additional guidance will be provided in the Directors Webinar in October. Take away now: Transition planning is arguably the most important part of a student s IEP. Work now to ensure that ALL students transition plans are compliant and lead to positive post-secondary outcomes. 8/25/

26 8/25/

27 Contact Information Wina Low, Program Manager Results Driven Accountability (470) cell (404) office 8/25/