Direct Aid Program (DAP) Application Form and Guidelines

Transcription

1 Direct Aid Program (DAP) Application Form and Guidelines NOTE: Online information on DAP can be found at: What is the Australian Direct Aid Program? The Australian Direct Aid Program (DAP) is a small grants fund that is managed by the Australian High Commission. Its aims are to: 1. Support small-scale projects which can then continue and sustain themselves. 2. Advance developmental objectives and address humanitarian hardship in developing countries. How much will be approved for DAP Projects? Projects with budgets of up to AUD$15,000 will be considered. Projects with budgets exceeding this amount will not be considered. When are grant applications due? DAP applications must reach the Australian High Commission by close of business (5:00pm) on Friday, 29 September How to apply for an Australian DAP Grant? As a basic guide, we ask that you complete all sections of this application form and submit it to the Australian High Commission. Project applications that cover all elements of the DAP guidelines but do not necessarily conform to the application outline will still be considered. Need help? If you need help completing this form or require further information, please contact Ignatius Sharko Bill at the Australian High Commission, on / or via at Ignatius.Bill@dfat.gov.au Assessment of applications A selection committee consisting of two Australian Based Officers and three Locally Engaged Staff at the Australian High Commission will recommend applications to the Australian High Commissioner based on merit and the selection criteria. The High Commissioner gives final approval to projects. Feedback on applications will be available upon request for successful and unsuccessful applications. Due to the expected volume of applications received, detailed feedback may not be possible in all cases. How will applicants know if they are successful? All applications received will be acknowledged by letter or . Applicants will be advised by 1 November 2017 whether the application was successful or unsuccessful. All communication will be directed to the contact person as listed on the application

2 Eligibility for funding A quick guide for eligibility is based upon whether a project has: a developmental focus; meets the Australian Government s international relations and public diplomacy objectives; assists poor or other disadvantaged people directly; precludes support, directly or indirectly, to terrorists or terrorist groups; allows for completion within three months; avoids recurrent costs; involves a demonstrated commitment by the local community, and/or applicant; proves technically feasible; and minimises the risk of possible mis-use of funds or the Australian Government being brought into disrepute. Eligible activities include community health, education, small scale infrastructure, sanitation, rural development, environmental development, gender equality, conferences and training activities, and cultural and sporting activities. All such projects must have a developmental outcome and be implemented within a relatively short period of time. In certain cases, consideration may be given to contributions to disaster relief operations. As a general rule, the following activities and inputs will not be funded: items of a routine or recurrent nature, such as staff salaries, office rental and utility costs, spare parts, supplies, routine maintenance and repairs; payment of salaries or fees for consultants and advisors, where they constitute a major cost component; generic conferences, training, cultural and sporting activities that cannot demonstrate a developmental outcome; and micro-finance projects or micro-credit schemes that involve a return of money. The focus is on activities that have a direct, practical, immediate impact. Consideration may be given to small-scale community activities that have prospects of eventually generating commercial benefits where the community can demonstrate to the satisfaction of the Australian High Commission that proceeds from the activity will be reinvested in the project and funds handling procedures are in place. Imported items Because of the high risk of delays where projects purchase or use imported items, the Australian High Commission will only approve applications that require overseas purchases where there is a strong case and the application includes details how to manage this risk see sections (8) and (14). Project implementation Successful applicants must sign a Letter of Agreement with the Australian High Commission that binds them to a specific project description and objectives. Any changes that are made during project implementation must be discussed and agreed to by the Australian High Commission DAP committee before activity takes place. Contact Details DAP Contact Person: Ignatius Shark-o Bill Address: Ignatius.Bill@dfat.gov.au - 2 -

3 Phone Contact: Mobile Contact: Eligibility Checklist Please acknowledge and check all eligibility requirements Applications without relevant check boxes marked will not be accepted I confirm that I have: Completed all sections clearly Included contact details that are complete and correct Attached any relevant supporting documents I confirm that the project proposal: Can be completed within three months Involves a demonstrated commitment by me and the local community Directly helps poor or other disadvantaged people Please state your target group: Does not support, directly or indirectly, terrorists or terrorist groups Has a development focus and is an eligible activity. Please check at least one focus of the project (can be more than one): Health, promoting healthy lifestyle Community spirit, cohesiveness Conference and training activity Cultural activities Disability inclusiveness Education Other, please state: Environment Gender equality Sanitation Small-scale infrastructure Sporting activities Does not propose funding recurrent costs such as: Staff salaries Office rental and utility costs Supplies Routine maintenance and repairs Does not propose funding for: Salaries or fees for consultants and advisors, that constitute a major cost component A generic conference Training, cultural and sporting activities that cannot demonstrate a developmental outcome Micro-finance projects or micro-credit schemes that involve a return of money SEND YOUR COMPLETED APPLICATION TO: Australian High Commission Nauru MQ45 & MQ43 NPC OE - 3 -

4 Aiwo District OR to - 4 -

5 A. Your Organisation (1) Organisation name(s) (2) Address: (3) Name of any Partner Organisation(s): (4) Contact Details for Project For the person responsible for conducting the project and acquitting the grant funds: Name: Position: Phone: Signature B. Your Project (5) Project Title: (6) Brief Project Description Where the project involves conferences and training, are the results likely to be put to use after completion of the project? - 5 -

6 (7) Project Need/s Outline the need/issue(s) the project is designed to address. Give the background/context of the need. What resources (if any) will you provide to the project? (8) Resources/Materials Will any materials for your project come from overseas? If so please explain in detail what type of materials and how and when they will arrive in Nauru. (9) Key Objectives What are the 3-4 main things the project will achieve? - 6 -

7 (10) Target Audience How many and what groups of people will this project reach? For example: 125 students, women only, youth aged 11-14, people with disabilities etc. (11) Sustainability How are you going to get the project activities to continue after the initial project period? Will there be a source of funding for any recurrent cost - 7 -

8 (12) Action Plan/Activities List main activities/outputs to be delivered. An estimated commencement and completion date for each one and who will be responsible for it. Responsibility Activity Date/s (who will do this?) WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 WEEK 6-8 -

9 (13) Measuring Success List how you will know you have achieved your objectives. For each objective think about what information you must have to know if the project is achieving the objectives you have identified, and how you will get that information (for example: participant questionnaire, interviews) Key Objective (from Section 9) What information will show if this has been achieved? Where/how will you get this information? (14) Risks Describe the main risks and constraints (things that could go wrong) in the project. Outline how you will avoid these and how you will manage them if they happen. Risk How you will avoid it happening or deal with it if it happens? - 9 -

10 C. Project Budget (15) Budget Breakdown (in Australian dollars: AU$) NOTE: Please attach quotes and a separate budget sheet if the space below is not adequate Using the table below as a guide, please include a full budget breakdown for the project; including expenditure by individual areas such as equipment, rent, freight and delivery charges etc. Item (please detail individual items) Total (in AU$) Fees Costs Equipment Materials: Transport/Shipping Other costs (specify) Total project cost: Total requested from DAP: