Yolo County Workforce Investment Board

Transcription

1 Yolo County Workforce Investment Board American s Job Center of California - One-Stop Career Center Locations Board Members Aim U Nation All Phase Security Inc. Buckhorn Steakhouse/ Putah Creek Café California Dept. of Rehabilitation California Employment Development Department California Human Development Capay Organic Farm Fresh To You City of Woodland Economic Development Clark Pacific Cruickshank Farms Davis Flight Support DMG Mori Experience Works, Inc. Food Bank of Yolo County Home Depot - West Sacramento Home Depot - Woodland La Cooperative Campesina Los Rios Community College District Mata Realty Monsanto, Vegetable Nugget Market, Inc. Olam Tomato Processors Pride Industries PrideStaff River City Events Rural Innovations in Social Economics Sacramento Central Labor Council (5) West Sacramento Chamber of Commerce Woodland Aviation Woodland Community College Yolo County Department of Employment and Social Services Yolo County Housing Yolo County Office of Education Yolo Employment Services, Inc. West Sacramento Winters Woodland 500-A Jefferson Blvd., Building A 111 East Grant Ave 25 N. Cottonwood St (916) (530) (530) > > > NOTICE OF PUBLIC MEETING < < < Workforce Investment Board May 13, :00 10:30 AM America s Job Center of California / Community Room A&B / 25 North Cottonwood St., Woodland AGENDA 8:30 a.m. Call to Order Pledge of Allegiance 1. Guest Speaker: Gary J. Panepinto of Manex which provides a broad array of proven advisory and implementation solutions exclusively to manufacturers, distributors, and their supply chains. 2. Welcome Comments, Introductions and Group Discussion 3. Public Comment / Announcements Non-Agenda Items WIB members, staff, or the public may address the Workforce Investment Board on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items. 4. Establish Quorum 5. Consider Agenda Approval 6. Regular Agenda a. Approve WIB Minutes March 11, 2015 (Attachment) Page 1 b. Recommend the Yolo Youth Opportunity Council under the Workforce Investment Act disband (Attachment) Page 5 c. Receive resignation of YYOC member; Claudia Aguilera Magana/Out-of-School Youth (Attachment) Page 7 d. Receive WIB letter of support for the Supervised Population Workforce Training Grant Program Page 9 e. Receive Workforce Services Draft Directive (WSDD) 114/Waivers for OJT and Youth Procurement and new Waiver process comments due (Attachment) Page 11 f. Receive WSDD 115/WIA Closeout Handbook (Attachment) Page 16 g. Receive WSDD 116/Identification of WIOA Regional Planning Units (Attachment) Page 27 h. Receive Workforce Services Directive (WSD)14-11/Salary and Bonus Limitations for 2015 (Attachment) Page 43 i. Receive WSD 14-12/Waivers for OJT and youth Procurement and New Waiver Process (Attachment) Page 47 j. Receive WSD 14-13/Property Prior Approval, Purchasing, Inventory, and Disposal (Attachment) Page 51 k. Receive Workforce Services Information Notice (WSIN) 14-35/CalJOBS SM User Group Meeting April 15-16, 2015 (Attachment) Page 60 l. Receive WSIN 14-36/DOL American Apprenticeship Initiative Grant (Attachment) Page 65 m. Receive WSIN 14-37/Webinar Implementing Effective Work Experience Models for Youth (Attachment) Page 69 n. Receive WSIN 14-38/AB 2060 Supervised Population Workforce Training Grant Program (Attachment) Page 70 o. Receive WSIN 14-39/Grant Application Opportunity Face Forward 3 (Attachment) Page 71 p. Receive WSIN 14-40/Local Board Conflict of Interest Code Requirements (Attachment) Page 72 q. Receive WSIN 14-41/Workforce Accelerator Fund 2.0 Request for Applications (Attachment) Page 74 r. Receive WSIN 14-42/Partnership opportunities: Family Stabilization and Reunification (Attachment) Page 76

2 s. Receive WSIN 14-43/TAA Program Petitions and Partnering with Rapid Response Teams (Attachment) Page 80 t. Receive WSIN 14-44/Grant Application Opportunity Training to Work 3 Adult Reentry (Attachment) Page 81 u. Receive WSIN 14-45/California ETPL Only Accessible Through CalJOBS SM (Attachment) Page 82 v. Receive WSIN 14-46/Wagner-Peyser Funds Deaf and Hard of Hearing Services (Attachment) Page 83 w. Receive WSIN 14-47/Regional Industry Clusters of Opportunity Grants (Attachment) Page 84 x. Receive WSIN 14-48/Grant Application Opportunity Youth Build (Attachment) Page 86 y. Receive WSIN 14-49/USERRA Signage for Military Job Seekers (Attachment) Page 87 z. Receive WSIN 14-50/Grant Application Opportunity Epic Funding for an Energy Efficient Construction Workforce (Attachment) Page WIOA Update 8. Reports a. Gary Pelfrey, WIB Chair b. Judy Needham, YYOC Chair c. Elaine Lytle, Executive Director d. Raymond Rivera, America s Job Center of California (AJCC) formerly known as the One- Stop Career Center 9. Other Business That May Come Before the Board 10. Adjourn Next Meeting: July 8, 2015 Yolo County Department of Employment and Social Services-America s Job Center of California (25 North Cottonwood St., Woodland) /Community Room A&B Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending the meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at (530) ex at least 3 business days prior to the meeting to facilitate arrangement. For more about the Yolo County Workforce Investment Board log on to

3 Yolo County Workforce Investment Board 25 North Cottonwood Street One-Stop Career Center Locations Woodland, CA (530) Woodland West Sacramento (530) FAX 25 N. Cottonwood St. 500-A Jefferson Blvd., Building A (530) (916) Board Members Aim U Nation All Phase Security Inc. Buckhorn Steakhouse / Putah Creek Café California Dept. of Rehabilitation California Employment Development Department California Human Development Capay Organic Farm Fresh To You City of Woodland Economic Development Clark Pacific Cruickshank Farms DMG Mori Experience Works, Inc. Food Bank of Yolo County Home Depot West Sacramento Home Depot Woodland La Cooperative Campesina Los Rios Community College District Mata Realty Monsanto, Vegetable Nugget Market, Inc. Olam Tomato Processors Pride Industries River City Events Rural Innovations in Social Economics Sacramento Central Labor Council (5) West Sacramento Chamber of Commerce Woodland Aviation Woodland Community College Yolo County Department of Employment and Social Services Yolo County Housing Yolo County Office of Education Yolo Employment Services, Inc. Yolo County Workforce Investment Board DRAFT Minutes March 11, 2015 The Yolo County Workforce Investment Board convened in the offices of Yolo County Department of Employment and Social Services at 25 North Cottonwood Street, Woodland, CA, with the following persons in attendance: Present: Absent: Staff: Guests: Alan Ruzich, Angelina Veal, Benny Mitchell, Blanca Barba, Brett Sanders, Denice Seals, Dr. Alfred Konuwa, Gary Pelfrey, Janet Neitzel, Janis Holt, Jennifer Cruickshank, Jennifer Pike, John Pickerel, Kate Stille, Ken Garrett, Kevin R. Sanchez, Lynn White, Maggie Campbell, Marco C. Lizarraga, Michele N Fadling, Raymond Rivera, Rob Carrion, Scharlene Reid, Sharon Krutt, Tico Zendejas, and Wendy Ross Alice Tapley, Carrie Garcia, Mark Frayser, Daniel John Silva, and Randy Young Elaine Lytle, Lisa Vincent, Judy Needham, Steve Roberts and Cyndi Sechler Supervisor Don Saylor, Yolo County Board of Supervisor Joan Plannel, Director, Department of Employment and Social Services Diane Parro, Deputy to Supervisor Don Saylor Gabriel Garcia, WIA Regional Advisor, Employment Development Department George Marley, Labor Market Specialist, Employment Development Department Paul Basi, PrideStaff; Don Palm, Los Rios Community College District Robyn David-Harris, Department of Rehabilitation; Call to Order Pledge of Allegiance Meeting called to order at 8:25 a.m. by WIB Chair, Gary Pelfrey with quorum present. 1. Guest Speaker: United States Representative John Garamendi, California s 3 rd District Congressman John Garamendi talked about the Workforce Innovation and Opportunity Act (WIOA) which helps American workers attain skills for 21st century jobs, improves existing federal job training programs, and connects businesses with the skilled employees they need. 2. Welcome Comments and Introductions 3. Public Comment / Announcements Non-Agenda Items WIB members, staff, or the public may address the Workforce Investment Board Executive Committee on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items. Tico Zendejas announced that RISE, Inc. will be holding a Farm Worker Conference on Saturday, March 21 st. We partner with the county and several different agencies to provide information and resources to the farm worker population; and it s in collaboration with the farm growers, they pay a full days wage for employees to attend. Denice Seals gave a shout out and thank you to Steve Roberts and the team at DESS for moving quickly and setting up a Job Fair for the employees at the Safeway Distribution Center. 1

4 Page 2 Workforce Investment Board March 11, Establish Quorum Quorum established 5. Consider Agenda Approval 6. Consent Agenda Approved with one motion unless item withdrawn for discussion a. Ratify Executive Committee WIB Expenditure Day at the Capitol 2015 b. Ratify Executive Committee WIB Expenditure California Labor Federation 2015 Building Workforce Partnerships Conference c. Ratify Executive Committee recommendation for appointment of WIB member-business; Paul S. Basi/PrideStaff d. Ratify Executive Committee recommendation for appointment of WIB member-one-stop Partner; Donald Palm/Los Rios Community College District e. Ratify Executive Committee recommendation for appointment of WIB member-one-stop Partner; Lori Perez/Yolo County Office of Education f. Ratify Executive Committee recommendation for appointment of WIB member-one-stop Partner; Robyn David- Harris/Department of Rehabilitation Jennifer Cruickshank moved to approve the WIB Expenditures, and the appointment of WIB Members: Paul S. Basi/PrideStaff; Donald Palm/Los Rios Community College District; Lori Perez/Yolo County Office of Education; and Robyn David-Harris/Department of Rehabilitation. Raymond Rivera seconded; motion passed. 7. Regular Agenda a. Approve WIB Minutes January 14, 2015 Raymond Rivera moved to approve the January 14, 2015 minutes; Denice Seals seconded; motion passed. b. Approve WIB Expenditure California Workforce Association (CWA) 2015 Regional Spring Workforce Development Conference Innovations and Opportunities: The New Game Plan which is scheduled May 12-14, 2015 Janet Neitzel moved to approve the WIB Expenditure, Alan Ruzich seconded; motion passed. c. Recommend approval of the application for Initial Local Area Designation and Initial Local Board Certification Program Year Janis Holt moved to approve the application for the Initial Local Area Designation and Initial Local Bard Certification for Program Year ; Scharlene Reid seconded; motion passed. d. Recommend removal of WIB member Mark Frasier due to lack of attendance Raymond Rivera moved to remove Mark Frasier as a WIB member; Kevin Sanchez seconded; motion passed. e. Receive resignation of WIB member; Walter Di Mantova f. Receive resignation of YYOC member; Joan Tuss g. Receive Workforce Services Draft Directive (WSDD) 111/Initial Local Area Designation and Local Board Certification Under WIOA h. Receive WSDD 112/Property Prior Approval, Purchasing, Inventory, and Disposal i. Receive WSDD 113/Salary and Bonus Limitations 2015 j. Receive Workforce Services Directive (WSD)14-7/ETPL Initial Program Eligibility Waiver Process k. Receive WSD 14-8/CalJOBs Cash Request Handbook l. Receive WSD 14-9/30 Percent Expenditure Requirement Youth Formula Funds m. Receive WSD 14-10/Initial Local Area Designation and Local Board Certification Under n. Receive Workforce Services Information Notice (WSIN) 14-21/New Mobile Application for CalJOBS o. Receive WSIN14-22/Restarting of REA Grant Program 2

5 Page 3 Workforce Investment Board March 11, 2015 p. Receive WSIN14-23/CalJOBS Full Job Spidering q. Receive WSIN14-24/Grant Application Opportunity American Apprenticeship Initiative r. Receive WSIN14-25/Registration for Building Workforce Partnership 2015 s. Receive WSIN14-26/Resources for Free Tax Preparation and Filing t. Receive WSIN14-27/2015 CEAC Veterans Employer of the Year Nominations u. Receive WSIN 14-28/Mini Grants Program Promoting Diversity in Health Care v. Receive WSIN 14-29/Final PY WIA Performance Results w. Receive WSIN 14-30/Signage for Veteran Job Seekers Revised x. Receive WSIN 14-31/Webinar WIOA Vision and System Update y. Receive WSIN 14-32/CalJOB SM System Upgrade to Version 15 z. Receive WSIN 14-33/Amendment to WIA Formula Allocations PY WIB members received items E Z. 8. Reports a. Gary Pelfrey, WIB Chair Gary handed out copies of the monthly EDD Labor Force Data for the counties in California, and pointed out that Yolo is listed 28 out of 58 counties. Gary also handed out and went over the survey outcomes from past meetings regarding hiring. John Pickerel will be the next WIB presenter. b. Judy Needham, YYOC Chair At our last meeting the Youth Council had a great discussion regarding the new change from WIA to WIOA. Under WIOA we have the opportunity to continue as a Youth Council or change to a Youth Committee. I took our recommendation to the Executive Committee and we are excited to see what they decide. c. Elaine Lytle, Executive Director Thank you to everyone who attended today s meeting, it was a great meeting. Steve Roberts announced a job fair at the Safeway Distribution Center in West Sacramento on April 16 th. Safeway will be laying off 203 employees. Steve has 10 vendor slots available if you re interested please let him. d. Raymond Rivera, America s Job Center of California (AJCC) formerly known as the One-Stop Career Center January 2015 statistical reporting for the One Stop Locations, and will provide comparison numbers next meeting. Raymond reported the Winter s Office has been open for a couple of months, and the Davis Office is now open. 3

6 Page 4 Workforce Investment Board March 11, 2015 America s Job Center of California Jobseeker Services Department of Employment and Social Services Woodland West Sacramento Winters *Unemployment Rate *Unemployment Rate *Unemployment Rate Users Users Users Distinct Total Distinct Total Distinct Total VOS Registration One-Stop Visit Issuance of VOS Scan Card Job Search Resume Template Initial Resume Resume Update & Additions Workshops 7 7 Typing Certificate 6 8 Use of Equipment CalJOBs Registration per EDD Letter Other Business That May Come Before the Board None. 10. Adjourn Janet Neitzel moved to adjourn the meeting; Scharlene Reid seconded; motion passed at 10:15 a.m. Next Meeting May 13, 2015 Yolo County DESS/Community Room A&B Woodland One-Stop 8:30-10:30 a.m. Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending this meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at x4327 at least 3 business days prior to the meeting to facilitate arrangements. For more about the Yolo County Workforce Investment Board log on to 4

7 Yolo County Workforce Investment Board American s Job Center of California - One-Stop Career Center Locations West Sacramento Winters Woodland 500-A Jefferson Blvd., Building A 111 East Grant Ave 25 N. Cottonwood St (916) (530) (530) Board Members TO: Members of the Workforce Investment Board Aim U Nation All Phase Security Inc. Buckhorn Steakhouse/ Putah Creek Café California Dept. of Rehabilitation California Employment Development Department California Human Development Capay Organic Farm Fresh To You City of Woodland Economic Development Clark Pacific Cruickshank Farms Davis Flight Support DMG Mori Experience Works, Inc. Food Bank of Yolo County Home Depot-West Sacramento Home Depot-Woodland La Cooperative Campesina Los Rios Community College District Mata Realty Monsanto, Vegetable Nugget Market, Inc. Olam Tomato Processors Pride Industries River City Events Rural Innovations in Social Economics Sacramento Central Labor Council (5) West Sacramento Chamber of Commerce Woodland Aviation Woodland Community College Yolo County Department of Employment and Social Services Yolo County Housing Yolo County Office of Education Yolo Employment Services, Inc. FROM: Gary Pelfrey, WIB Chair DATE: May 13, 2015 SUBJECT: RECOMMENDED ACTION Disband the Workforce Investment Act (WIA) required Yolo Youth Opportunity Council (YYOC) as of June 30, Recommend the BOS disband the YYOC under WIA as of June 30, Recommend a youth services standing committee of the local board under Workforce Innovation and Opportunity Act (WIOA) as of July 1, FISCAL IMPACT There is no fiscal impact to this action. BACKGROUND On July 22, 2014, President Barack Obama signed WIOA into law. WIOA replaces WIA and is designed to help job seekers access employment, education, training, and support services to succeed in the labor market and match employers with the skilled workers they need to complete in the global economy. Congress passed WIOA by a wide bipartisan majority and it is the first legislative reform of public workforce system in 15 years. Most WIOA provisions related to Department of Labor (DOL) administered programs take effect in PY 2015, which starts July 1, REASON FOR RECOMMENDED ACTION WIOA Section 107 states, the local board may designate and direct the activities of standing committees to provide information and to assist the local board in carrying out activities. Such standing committees shall be chaired by a member of the local board, may include other members of the local board, and shall include other individuals appointed by the local board who are not members of the local board and who the local board determines have appropriate experience and expertise. At a minimum, the local board may designate each of the following standing committee: 1. One-stop Delivery System 2. Youth Services 3. Disabilities The youth services standing committee is to provide information and to assist with planning, operational, and other issues relating to the provision of services to youth, which shall include community-based organizations with a demonstrated record of success in serving eligible youth. AGENCY COORDINATION On February 24, 2015, the YYOC recommended that the youth council disband with the end of WIA and that a youth committee be formed under WIOA. This recommendation was provided to the WIB Executive Committee on April 29, 2015 and if approved by the WIB will be submitted to the Yolo County Board of Supervisors for approval.

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9 Yolo County Workforce Investment Board American s Job Center of California - One-Stop Career Center Locations West Sacramento Winters Woodland 500-A Jefferson Blvd., Building A 111 East Grant Ave 25 N. Cottonwood St (916) (530) (530) Board Members TO: Members of the Workforce Investment Board Executive Committee Aim U Nation All Green Electronics All Phase Security Inc. Buckhorn Steakhouse/ Putah Creek Café California Dept. of Rehabilitation California Employment Development Department California Human Development Capay Organic Farm Fresh To You City of Woodland Economic Development Clark Pacific Cruickshank Farms Davis Flight Support DMG Mori Experience Works, Inc. Food Bank of Yolo County Home Depot-West Sacramento Home Depot-Woodland La Cooperative Campesina Los Rios Community College District Mata Realty Monsanto, Vegetable Nugget Market, Inc. Olam Tomato Processors Pride Industries Rural Innovations in Social Economics Sacramento Central Labor Council (5) West Sacramento Chamber of Commerce Woodland Aviation Woodland Community College Yolo County Department of Employment and Social Services Yolo County Housing FROM: Judy Needham, YYOC Chair DATE: March 19, 2015 SUBJECT: Resignation of Yolo Youth Opportunity Council (YYOC) Member On February 17, 2015, the County of Yolo, Department of Employment and Social Services (DESS) received a letter of resignation from Claudia Aguilera Magana. Yolo County Office of Education Yolo Employment Services, Inc. 7

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13 WORKFORCE SERVICES DRAFT DIRECTIVE TRANSMITTAL Number: WSDD-114 Date: March 18, 2015 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WAIVERS FOR OJT AND YOUTH PROCUREMENT AND NEW WAIVER PROCESS X IMMEDIATE ACTION Bring this draft to the attention of the appropriate staff. SUBJECT MATTER HIGHLIGHTS: This directive provides policy guidance pertaining to two statewide waivers granted to California under the Workforce Investment Act. Additionally, this guidance includes a new process Local Workforce Investment Areas must follow to use the waivers. Both waivers have been approved through June 30, COMMENTS ARE DUE BY: [X] 10 working days Comments can be submitted through one of the following ways: Fax WSD, Attention: Rolando Cordova at Rolando.Cordova@edd.ca.gov (Include draft comments in the subject line) Mail WSD / P.O. Box / MIC 50 / Sacramento, CA All comments received by the end of the comment period will be considered before the final directive is issued. The Workforce Services Branch does not respond individually to each comment received. However, a summary of comments will be released with the final directive. Comments received after the specified due date will not be considered. If you have any questions, contact Rolando Cordova at Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

14 WORKFORCE SERVICES DRAFT DIRECTIVE Number: WSDD-114 Date: March 18, :175:df:17325 D TO: SUBJECT: EXECUTIVE SUMMARY WORKFORCE DEVELOPMENT COMMUNITY WAIVERS FOR OJT AND YOUTH PROCUREMENT AND NEW WAIVER PROCESS Purpose R The Department of Labor (DOL) granted California two waivers under the Workforce Investment Act (WIA) related to On-the-Job Training (OJT) and Youth Procurement. Both waivers have been approved through June 30, Local Workforce Investment Areas (local areas) who wish to use these waivers should follow the new process outlined in the following guidance. Scope This directive applies to all local areas and other recipients of WIA and/or Workforce Innovation and Opportunity Act of 2014 (WIOA) funds. A This directive is effective upon release. WIA Sections 101(31)(B), 112(b)(18)(B), 117(d)(2)(B), 117(e), 117(h)(4)(b)(i and ii), 123, 129(c)(2), 136(d)(1-2), 185(d) and 189(i)(3)(B) WIOA (Public Law ) Sections 116, 185(d) and 189(i)(3)(B) Title 20 Code of Federal Regulations (CFR) F Sections , , and Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule (Uniform Guidance) Title 2 CFR Part 2900, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule (Uniform Guidance) Title 29 CFR Part 95: Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations Title 29 CFR Part 97: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments T Effective Date REFERENCES The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 2 of

15 D Training and Employment Guidance Letter (TEGL) 09-14, Subject: WIA Program Year (PY) 2013 Annual Report Narrative (October 8, 2014) TEGL 06-13, Subject: WIA PY 2012 Annual Report Narrative (October 18, 2013) Workforce Services Directive WSD13-8, Subject: WIA Statewide Waivers and State Plan PY (January 8, 2014) Workforce Services Information Notice WSIN13-69, Subject: Proposed WIA Waiver Requests Public Comment (June 11, 2014) STATE-IMPOSED REQUIREMENTS R This directive contains some state-imposed requirements. These requirements are printed in bold, italic type. FILING INSTRUCTIONS Retain this directive until further notice. BACKGROUND The DOL granted California the following A two waivers: 1) a waiver of WIA Section 101(31)(B), to increase the employer reimbursement for OJT; and 2) a waiver of the requirement for competitive procurement of service providers, for three of the 10 youth program elements outlined in WIA Section 123. The WIOA was enacted on July 22, 2014, with many of its provisions taking effect on July 1, However, the existing WIA state and local plans remain in effect through June 30, The DOL adjusted the approval dates of the aforementioned waivers to align with the end date of the state and local plans, and therefore approved these waivers through June 30, F As a part of its waiver request to the DOL, the state is required to identify the goals of the waiver(s) and the expected programmatic outcomes, if the waiver is granted. Additionally, in its Annual Report submission to the DOL, the state must include a description of how the waivers changed the activities of the state and local areas, and how activities carried out under the waivers directly or indirectly affected state and local area performance. In order to comply with this federal mandate, California is implementing a new process for all local areas who wish to use a waiver. This new process will be used for all waivers moving forward in order to allow the state to track waiver usage, as well as their effectiveness in achieving increased performance outcomes. This process will also inform future decisions regarding T which waiver(s) the state will request from the DOL. Local areas seeking to use either of these waivers will be required to submit the appropriate waiver form(s) along with current performance data to the state. Specific instructions and forms are included in the Policy and Procedures section of this directive. If a local area wishes to take advantage of both waivers, then two separate submissions will be needed. Page 3 of 5 13

16 D POLICY AND PROCEDURES Waiver of Employer Reimbursement for OJT for Long Term Unemployed, Veterans, and Individuals with Disabilities The DOL granted California a waiver of the required 50 percent employer contribution for OJT to permit the use of a sliding scale for the employer contribution based on the length of the participant s unemployment. This waiver also reduces the required 50 percent employer contribution for OJT for veterans and individuals with disabilities. This waiver is approved through June 30, R Under this waiver, the following reimbursement amounts are permitted: Up to 75 percent employer reimbursement where OJT is provided to individuals unemployed between weeks. Up to 90 percent employer reimbursement where OJT is provided to individuals unemployed for 52 weeks or more. Up to 90 percent employer reimbursement where OJT is provided to veterans or individuals with disabilities. For those unemployed for less than A 16 weeks, local areas may use the OJT sliding scale based on the size of a business as outlined in Workforce Services Directive WSD13-8. Otherwise, the current statutory reimbursement requirement of 50 percent employer contribution will continue to apply. Please note, since CalJOBS SM can only track unemployment for up to 26 weeks, local areas utilizing the waiver for individuals unemployed for 52 weeks or more must include documentation in the participant s file that verifies the individual s length of unemployment. Self-attestation, case notes, or a copy of the Notice of Unemployment Insurance Award (DE 429Z) are all acceptable forms of documentation. F Waiver of Competitive Procurement of Youth Service Providers T When determining the funding source for OJT, local areas must use the appropriate program funds for the appropriate WIA-eligible population. Local areas may provide OJT to individuals age 18 or older with WIA adult funds and must provide priority to low-income individuals when funds are limited. Local areas may also provide OJT to dislocated workers with WIA dislocated worker funds. The DOL granted California a waiver of the requirement for Local Workforce Investment Boards to competitively procure youth providers for three of the 10 youth program elements. This waiver is granted through June 30, Under this waiver, grant recipient/fiscal agent staff who are already providing framework services to youth are permitted to directly provide the youth program elements of supportive services, follow up services, and work experience without the requirement of having to go through the additional competitive bidding process. Page 4 of 5 14

17 D Process for Using Waivers Please note that when utilizing this waiver, local areas must still meet the requirements set forth in Title 2 CFR Parts 200 and 2900, Title 29 CFR Parts 95 and 97, and all State and local procurement laws and policies. Local areas that would like to use either of these waivers must submit the corresponding form below: To use the R OJT waiver, local areas must complete the OJT Employer Reimbursement Waiver Form (Attachment 2). To use the competitive procurement of youth service providers waiver, local areas must complete the Competitive Procurement of Youth Providers Waiver Form (Attachment 3). Local areas must submit the completed forms and other required information to the attention of their assigned Regional Advisor at the address below: Workforce A Services Branch Central Office Workforce Services Division P.O. Box , MIC 50 Sacramento, CA Upon receipt of the information, the Regional Advisor will ensure all necessary documentation has been submitted, and then send the local area an confirming the state s approval to begin using the waiver(s). F Please bring this directive to the attention of all relevant parties. ACTION INQUIRIES If you have any questions, please contact your Regional Advisor at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments are available on the Internet: 1. Approval Letter from Department of Labor 2. OJT Employer Reimbursement Waiver Form 3. Competitive Procurement of Youth Providers Waiver Form T Page 5 of 5 15

18 WORKFORCE SERVICES DRAFT DIRECTIVE TRANSMITTAL Number: WSDD-115 Date: April 15, 2015 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WIA CLOSEOUT HANDBOOK SUBJECT MATTER HIGHLIGHTS: PLEASE NOTE Please review and comment on the attached draft directive. This draft directive will supersede Directive WSD09-12, dated March 3, The revisions to this directive are focused on updating the procedures to reflect the new CalJOBS SM system. Also updated are the FMU contacts as well as Closeout Attachments 1, 3, and 4 in the closeout handbook. Changes to the Attachments were made to imitate the actual reports in CalJOBS SM. All changes are highlighted in yellow. COMMENTS DUE April 28, 2015 Comments can be submitted through one of the following ways: Fax CO WSD, Attention: Michael Garcia at Michael.Garcia@edd.ca.gov (Include draft comments in the subject line) Mail CO WSD / P.O. Box / MIC 69 / Sacramento, CA All comments received by the end of the comment period will be considered before the final directive is issued. The Workforce Services Branch does not respond individually to each comment received. However, a summary of comments will be released with the final directive. Comments received after the specified due date will not be considered. If you have any questions, contact the Workforce Services Division at Page 1 of 11 16

19 WORKFORCE SERVICES DRAFT DIRECTIVE Number: WSDD-115 Date: April, :125:id:17266 D TO: SUBJECT: WORKFORCE DEVELOPMENT COMMUNITY WIA CLOSEOUT HANDBOOK EXECUTIVE SUMMARY R Purpose All closeout of Workforce Investment Act (WIA) program activities should conform to the following guidance, and the guidance in the attached closeout handbook. Also included is guidance for the reporting of leveraged resources. Scope This closeout directive applies to Local Workforce Investment Areas (LWIA), and Subgrantees in receipt of WIA grant funds from the state, and are hereafter referred to as subrecipients. This directive also applies to any organization funded by the subrecipient, hereafter referred to as subrecipient contractors. A This directive is effective on date of issue. Effective Date REFERENCES Title 20 Code of Federal Regulations (CFR) WIA Final Rule Section (d), Reporting Requirements F ETA 9130 Federal Financial Quarterly Report Instructions. Title 29 CFR Part 95, Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations Title 29 CFR Part 97, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Training and Employment Guidance Letter (TEGL) 17-05, dated February 17, STATE-IMPOSED REQUIREMENTS T This directive contains state-imposed requirements. These requirements are indicated by bold, italic type. Page 2 of 11 17

20 D FILING INSTRUCTIONS This directive supersedes Directive WIAD09-12, dated March 3, Retain this directive until further notice. BACKGROUND Title 20 CFR Section (d) states that a final financial report is required after the expiration of a funding period or the termination of grant support. R CLOSEOUT SUBMITTAL REQUIREMENTS Formula funds (LWIAs only) are at the end of the two-year term of the funds. A Subrecipients must submit closeout documents to the state. These documents must be received by the state within 60 calendar days if ANY of the following occur: A subgrant agreement or interagency agreement has reached the term end date of the agreement. Any line item within a subgrant agreement or interagency agreement is fully spent and the term has ended. Any line item within a subgrant agreement or interagency agreement is fully spent and the term has NOT ended. Any line item within a subgrant agreement or interagency agreement has reached the term end date and the funds are NOT fully spent. Instructions and report forms necessary to complete a closeout package are provided in the WIA Closeout Handbook. The link to the handbook is shown at the end of this directive. F CLOSEOUT TIMEFRAMES The following are actions subrecipients should take in preparing to file closeout documents. All timeframes listed are considered to be approximate. As a special caution to non-lwias or any entity that will not have continuing WIA funding, please note, as stated below, that no WIA expenditures can take place against the closing line item/subgrant agreement after the term end date. Prepaying for any required records storage or audits is suggested. All closeout work that takes place after the term end date must be funded by other sources. T Do the following three months prior to the term end date: Update cash disbursements and expenditure reports in the CalJOBS SM system as necessary. Program income earned should be fully expended. Page 3 of 11 18

21 D Do the following one month prior to the term end date: Identify all unliquidated obligations and work toward finalizing the cost prior to the term end date, since no unliquidated obligations can be shown on a closeout report. Gather the necessary closeout documents as described in this directive. Inform staff of the line item, subgrant agreement, interagency agreement, or project is closing and no staff time can be charged after the term end date. R Do the following when the term end date occurs: Notify any subrecipient contractors that all final invoices must be submitted by a specific date, and that failure to do so will result in non-payment for goods or services rendered. Draw down cash to cover all expenses that occurred up to the term end of the line item/subgrant agreement. NO costs of any kind can occur A and will not be allowed after the term end date. Pay all accruals prior to submitting the closeout package. Closeout packages will not be processed until all accrued expenditures are paid. In the 60 calendar days between the term end date and the date the closeout submittal is due, the following steps must occur: Complete payments to all subrecipient contractors for any accruals, since final invoices should have been received. Prepare and enter closeout reports in the CalJOBS F SM system. Complete, sign and mail all necessary closeout forms to the address provided below: Attention: WIA Closeout Desk Financial Management Unit, MIC 69 Central Office Workforce Services Division Employment Development Department P.O. Box Sacramento, CA T Complete and mail the End of Project Report to the address provided below: Attn: (Your Project Manager s Name) Project Management Unit, MIC 50 Central Office Workforce Services Division Employment Development Department P.O. Box Sacramento, CA Page 4 of 11 19

22 D Return any unexpended cash to the state at the address below. All returned funds must be documented with the name of the entity, Year of Appropriation (YOA), subgrant agreement number, funding stream, grant code and any other identifying factors to allow the funds to be returned to the appropriate account. R POLICY AND PROCEDURES Attn: Cash Control Unit Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA The WIA Closeout Handbook contains closeout forms and instructions. All subrecipients are responsible for ensuring compliance with the requirements of the handbook. It is also the responsibility of each subrecipient to issue closeout instructions to each of their subrecipient contractors, providing sufficient time to conduct an orderly closeout of the line item, subgrant agreement or project. All subrecipients are to use the following matrix to determine which forms are to be completed when closing out a line item/subgrant agreement: Documents Required Type of Closeout Subgrant or Interagency Agreement closeout Line Item ONLY closeout Summary of Expenditures Status Of Cash A Subrecipient Release Assignment of Refunds, etc. Tax Cert. Property Cert. End of Project Report YES YES YES YES YES YES/NO* YES** YES YES NO NO NO NO YES** F * A LWIA would submit the property certification form only when the WIA program ends or when otherwise notified by the state. Any other subrecipient that will not receive additional WIA funds from the state must complete the property certification form when their program ends. The above WIA closeout documents are available in the closeout handbook. ** Complete the End of Project Report if the project has ended. This requirement is for all WIA 15 Percent Special Projects and 25 Percent Additional Assistance projects. T Closing Formula Funds The WIA formula funds are allocated during each program year only to the LWIAs with a specific term ending date. In many cases, the subgrant agreement may contain other funds that extend beyond the term ending date of the formula funds. Therefore, the formula funds must be closed out even though the subgrant agreement term may go beyond the formula funds ending date. Formula funds that fall into this category will Page 5 of 11 20

23 D have grant codes: 200, 201, 202, 203, 204, 299, 301, 302, 303, 304, 499, 500, 501, 502, 503, and 504. For example, formula funds allocated for the program year beginning July 1, 2012, must be spent by June 30, Any formula funds not spent by June 30, 2014, must be returned to the state. Based on this example, closeout expenditure reports would be due by August 20, Cash Draws R Disposition of Supplies (for subrecipients required to file a property certification) All subrecipients must closely monitor their cash draws to ensure the total funds drawn align with total expenditures. All cash must be drawn to meet the expenditures incurred when a closeout package is submitted. Supplies are defined as items with a useful life of one year or less and a unit acquisition cost of less than $5,000. Supplies can include computers (unless the price exceeds the $5,000 per unit cost), telephones, calculators, furniture, copy machines, fax machines and other supplies such as pens, paper, etc. When reporting supplies on the WIA Closeout Inventory worksheet (worksheet is included in the closeout handbook), all similar supplies should be grouped together by category for inventory and fair market value purposes (e.g., computers, furniture, etc.). A If an aggregate inventory of unused supplies (see definition of unused supplies in the handbook) exists upon termination of the program or upon completion of the project that is $5,000 or more in total aggregate fair market value (refer to the Calculation of Fair Market Value section of this directive) and the subrecipient can use the supplies for another federal program, they may retain the supplies for that program. If the subrecipient cannot use the supplies for another federal F program, they may retain the supplies for use on nonfederally sponsored activities or sell them. However, in either situation, compensation for the WIA federal funds share must be returned to the state. The amount of compensation is computed by applying the percentage of WIA federal funds used to purchase these items to the current fair market value of the supplies. If only WIA federal funds were used, then use 100 percent for the calculation. The subrecipients may deduct and retain from the WIA share $500 or 10 percent of the proceeds of the sale, whichever is less, for the subrecipient s selling and handling expenses. The balance of funds must be submitted within 30 days to the address provided below. The name of the entity, subgrant number, year of appropriation, and the funding stream must be provided when submitting the funds. T Funds received from the sale of supplies must be sent to this address: Attn: Cash Control Unit Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA Page 6 of 11 21

24 D If the subrecipient has no further use of the supplies and wishes to dispose of the supplies (other than selling the supplies) they must request disposition instructions from the state. If the inventory of unused supplies is less than $5,000 in aggregate, the subrecipient may retain the supplies with no further obligation. Disposition of Equipment (Governmental Agencies required to file a property certification) For equipment with a per unit fair market value (refer to the Calculation of Fair Market Value section of this R directive) of $5,000 or more, subrecipients of WIA funds must take the following steps (Title 29 CFR Part 97.32): The subrecipient may use the equipment in the program or project for which it was acquired as long as it is needed, whether or not the program or project continues to be supported by federal funds. If the equipment is no longer needed by the original program/project, the equipment may be used in other activities currently or previously supported by a federal agency. Priority should be given to federal programs funded by the Employment Training Administration A of the Department of Labor (DOL). If the equipment is no longer needed by the program/project or for other activities currently or previously supported by a federal agency, the subrecipient may retain or sell the equipment and reimburse the state for the WIA federal funds share of the equipment. The compensation is determined by multiplying the current fair market value or proceeds from the sale by the WIA federal funds percentage share. If only WIA federal funds were used, then use 100 percent for the calculation. Actual and reasonable selling and handling expenses ($500 or 10 percent of the proceeds of the sale, whichever is less) may be deducted from F the proceeds of the sale. The balance of funds must be submitted within 30 days to the address provided below. The name of the entity, subgrant number, year of appropriation, and funding stream must be provided when submitting the funds. Attn: Cash Control Unit Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA T If the subrecipient has no further use for the equipment and wishes to dispose of the equipment (other than selling the equipment), they must request disposition instructions from the state. For equipment with a fair market value of less than $5,000 (per unit), subrecipients may retain, sell or dispose of the equipment and nothing needs to be reported to the state. The one exception is the disposition of a vehicle. For disposition of a vehicle, refer to the Property-Prior Approval Purchasing, Inventory and Disposal Page 7 of 11 22

25 D directive. A disposition record must be kept for any transaction in accordance with WIA record retention requirements. Disposition of Equipment (Community Based Organizations, Institutions of Higher Education, Hospitals, other Nonprofit and Commercial Entities required to file a property certification) For equipment with a per unit fair market value (refer to the Calculation of Fair Market Value section of this directive) of $5,000 or more, subrecipients of WIA funds must take the following steps (Title 29 CFR Part 95.34): R The subrecipient may use the equipment in the program or project for which it was acquired as long as needed, whether or not the program or project continues to be supported by federal funds. If the equipment is no longer needed by the original program/project, the subrecipient shall use the equipment in connection with its other federally sponsored activities. Priority should be given to activities sponsored by the Employment Training Administration of the DOL. Next priority should be to activities sponsored by other federal A awarding agencies. If the equipment is no longer needed by the program/project or used in connection with other federally sponsored activities, the subrecipient may retain the equipment for other uses provided compensation is made to the state. The compensation is determined by multiplying the current fair market value or proceeds from the sale by the WIA federal funds percentage share. If only WIA federal funds were used then use 100 percent for the calculation. Subrecipients are permitted to deduct actual reasonable selling and handling expenses ($500 or 10 percent of the proceeds of the sale, whichever is less) from the proceeds of the sale. The balance of funds must be submitted F within 30 days to the address provided below. The name of the entity, subgrant number, year of appropriation, and funding stream must be provided when submitting the funds. Attn: Cash Control Unit Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA T If the subrecipient has no further use for the equipment and wishes to dispose of the equipment (other than selling the equipment), they must request disposition instructions from the state. For equipment with a fair market value of less than $5,000 (per unit), subrecipients may retain, sell or dispose of the equipment and nothing needs to be reported to the state. The one exception is the disposition of a vehicle. For disposition of a Page 8 of 11 23

26 D Calculation of Fair Market Value vehicle, refer to the Property-Prior Approval Purchasing, Inventory and Disposal directive. A disposition record must be kept for any transaction in accordance with WIA record retention requirements. The selling price of an item that is sold through auction, advertisement, or a dealer is the fair market value of the item regardless of any prior estimates. An item that is not sold but retained by the entity has a fair market value based on similar items that are offered for sale, using the selling price if known. Methods for determining fair market value include, but are not limited to, the following: R Classified advertisements for similar used items Auctions Dealers Licensed appraisers For automobiles, trucks, and vans, the standard authority on the value of used vehicles is the Kelley Blue Book. Depreciated A value is not fair market value, nor a determining factor in establishing the fair market value. Equipment Records Subrecipients and subrecipient contractors must maintain accurate records of all equipment (per unit cost of $5,000 or more) purchased with federal funds. This equipment must have an identification tag or mark permanently attached showing that it was purchased with WIA federal funds. A physical inventory of the equipment must be taken and the results reconciled with the equipment records at least once every two years. F The equipment records shall include the following information: A description of the equipment. Manufacturer s serial number, model number, Federal Stock number, national stock number, or other identification number. Source of the equipment, including the award number. T Whether title vests in the recipient or the federal government. Acquisition date (or date received, if the equipment was furnished by the federal government). Per unit acquisition cost. Records showing maintenance procedures to keep the equipment in good operating order. Page 9 of 11 24

27 D Disposition date, sale price, loss, theft, etc. All equipment records must be retained for three years after the date of acquisition, through final disposition and then maintained for three years beyond that point. Program income transaction R records are retained from the end of the subrecipient s fiscal year in which the income is earned. Subrecipients must retain all records of each WIA allocation for a period of three years from the date of their last expenditure report submitted to the Workforce Services Division. If any litigation, claim, or audit is started before the expiration of the three-year period, ALL records must be retained until all findings have been resolved and final action taken. Refer to the appropriate CFR-either 29 CFR or 29 CFR Location and condition of the equipment and the date the information was reported. Records Retention Disposition of Disallowed Costs When the resolution process (such A as the Initial and Final Determination process) results in a determination by the state that identifies the disallowance of expenditures for WIA funds not expended in accordance with the WIA, a debt is established. The state is expected to collect that debt. Disallowed costs from WIA funds must be repaid from nonfederal cash as a lump sum or as installments; stand-in costs may be also used to offset disallowed costs. Employment Development Department Financial Management Unit Contacts Name Title Telephone F Fax Michael Garcia Analyst Michael.Garcia@edd.ca.gov T Julie Martin Analyst Julie.Martin@edd.ca.gov Carol Keane Analyst Carol.Keane@edd.ca.gov Wai Tin Wong Analyst WaiTin.Wong@edd.ca.gov Kirstin Cordova Analyst Kirstin.Cordova@edd.ca.gov Viviana Neet Manager Viviana.Neet@edd.ca.gov Page 10 of 11 25

28 D ACTION Bring this directive to the attention of the appropriate staff. INQUIRIES Please forward questions about this directive to Michael Garcia at R /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachment is available on the Internet: WIA Closeout Handbook A F T Page 11 of 11 26

29 WORKFORCE SERVICES DRAFT DIRECTIVE TRANSMITTAL Number: WSDD-116 Date: April 30, 2015 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: IDENTIFICATION OF WIOA REGIONAL PLANNING UNITS SUBJECT MATTER HIGHLIGHTS This directive transmits the Governor s proposed regional planning areas as required under Section 106 of the Workforce Innovation and Opportunity Act. A map depicting each regional boundary and the rationale supporting this recommendation are included as attachments. COMMENTS DUE May 29, 2015 Comments can be submitted through one of the following ways: 1) Fax CWIB, Attention: Daniel X. Patterson at (916) ) CWIBInfo@CWIB.ca.gov (Include draft comments in the subject line) 3) Mail CWIB / P.O. Box / MIC 45 / Sacramento, CA All comments received by the end of the comment period will be considered before the final directive is issued. The State does not respond individually to each comment received. However, a summary of comments will be released with the final directive. Comments received after the specified due date will not be considered. If you have any questions, contact the CWIB at (916) Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

30 WORKFORCE SERVICES DRAFT DIRECTIVE Number: WSDD-116 Date: April 30, 2015 D TO: SUBJECT: EXECUTIVE SUMMARY WORKFORCE DEVELOPMENT COMMUNITY IDENTIFICATION OF WIOA REGIONAL PLANNING UNITS Purpose R The Employment Development Department (EDD) and the California Workforce Investment Board (CWIB) wish to communicate the proposed regional planning areas as required by Section 106 of the Workforce Innovation and Opportunity Act (WIOA). Scope This directive applies to all local workforce investment boards and their chief local elected officials. Effective Date A Upon signature by the Governor. REFERENCES WIOA Section 106(a) Regions WIOA Section 106(c) Regional Coordination F This directive contains only state imposed requirements. STATE-IMPOSED REQUIREMENTS FILING INSTRUCTIONS Retain this directive until further notice. BACKGROUND The WIOA requires that the Governor identify WIOA planning regions in the state. The purpose of identifying these regions is to align workforce development T activities and The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 2 of

31 D resources with larger regional economic development areas and available resources, to provide coordinated and efficient services to job seekers and employers. The WIOA also requires the Governor to consult with the local boards and chief local elected officials in the local areas. The proposed regional planning units, including the methodology and rationale to support this recommendation, have been presented to the CWIB s WIOA Implementation Workgroup, and the CWIB is now seeking public comment. All comments must include data that supports any recommendation to modify the proposed boundaries. Comments that do not include data and supporting documentation will not be considered. R POLICY AND PROCEDURES The WIOA Section 106(a) requires the Governor to identify WIOA planning regions in the state and enumerates specific elements that must be considered as part of this process. Local board placement in regional planning units is based primarily on economic data, the location of WIOA client populations, the way these populations fit into regional economies, commute patterns between counties, and the geographic distribution of industry sectors. A While the boundaries of the proposed regional planning units were largely set by giving weight to the foregoing economic data and by starting with regional economic market boundaries drawn by the EDD s Labor Market Information Division (LMID), proposed regional planning unit boundaries were modified to take into account the number of local workforce investment areas in a region, the size of the area covered, and the boundaries and planning regions of existing regional workforce consortia. In addition, the following principles and other considerations were also applied to the development of these regional planning units: F Local Workforce Boards will only be required to plan in one regional planning unit. Boards will always plan in the macro-regional economic markets where the majority of their populations are located. Regional planning units respect the existing administrative boundaries of Counties and Local Workforce Investment Boards. Regional planning boundaries provide some deference to T existing planning relationships, provided that boards plan inside the macro-regional economic market where the majority of their populations reside. Regional planning units carved out of larger regional economic markets correspond, as much as possible, with the boundaries of sub-regional economic markets. Principles Page 3 of 4 29

32 D Other Considerations Regional planning unit boundaries are typically consistent with, or nested inside, the historical economic development area boundaries determined by California s nonoperational Economic Strategy Panel. An examination of the location and number of Adult Education providers in the Adult Education consortia was undertaken to ensure that there were a sufficient number of providers in each regional planning unit. A complete description R of the process and methodology used for identifying these regional planning units and the map of the regional units are included as attachments to this directive. Following the public comment period and completion of the necessary analysis, the final recommendations will be presented to the CWIB s Executive Committee and full Board in June Their recommendations will be provided to the Governor for final approval. In the near future, the local boards within each regional planning unit will be required to develop a regional plan that establishes A such things as regional service strategies, development and implementation of sector initiatives, and administrative cost arrangements. ACTION Bring this directive to the attention of the appropriate staff and the chief local elected officials in the local area. INQUIRIES F For more information, please contact Daniel X. Patterson at (916) , or Daniel.Patterson@cwib.ca.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments are available on the internet: 1. Proposed Regional Planning Units 2. Map of LMID Economic Markets 3. Regional Planning Unit Methodology T Page 4 of 4 30

33 Proposed Regional Planning Units With LMID Economic Markets and Submarkets Northern North State Capital Coastal CWIB Proposed Regional Planning Units LMID Market Boundary LMID Sub Market Division North Coast Local Workforce Investment Board Area (LWIA) Capital Sacramento North Bay San Francisco Bay Area East Bay Bay-Peninsula Middle Sierra Eastern Sierra San Joaquin Valley San Joaquin Valley and Associated Counties Coastal Coastal Ventura Los Angeles Basin Inland Empire Southern Orange Southern Border Cartography By: Labor Market Information Division California Employment Development Department March 2015 Southern Border File: C073 31

34 LMID Economic Regions and Subregions for Regional Economic Analysis Profiles Counties in Numbered Subregions: 2 Economic Regions Northern Sacramento San Francisco Bay Area Northern Region 1. Butte, Colusa, and Glenn 2. Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou, Tehama, and Trinity 3. Del Norte, Humboldt, and Mendocino San Joaquin Valley Eastern Sierra Coastal Southern Southern Border Numbered Subregions County Lines Sacramento Region 4. Alpine, El Dorado, Nevada, Placer, Sacramento, and Yolo 5. Sutter and Yuba San Francisco Bay Area Region 6. Alameda, Contra Costa, and Solano 7. Lake, Napa, and Sonoma 8. Marin, San Francisco, San Mateo, and Santa Clara San Joaquin Valley Region 9. San Joaquin, Stanislaus, and Merced 10. Fresno, Kern, Kings, Madera, and Tulare Eastern Sierra Region 11. Amador, Calaveras, Inyo, Mono, Mariposa, and Tuolumne Coastal Region 12. Monterey, Santa Cruz, and San Benito 13. Santa Barbara and San Luis Obispo Southern Region 14. Los Angeles 15. Orange 16. San Bernardino and Riverside 17. Ventura Southern Border Region 18. San Diego 19. Imperial 15 Cartography by: Labor Market Information Division Employment Development Department November C052

35 Proposed Regional Planning Units 1. Coastal Region (5 boards): Monterey, San Benito, SLO, Santa Barbara Santa Cruz Counties Included (5): Monterey, Santa Cruz, San Benito, Santa Barbara, San Luis Obispo Major City Populations in Region: Salinas, Santa Maria, Santa Barbara, Monterey, San Luis Obispo, Santa Cruz 2. Middle Sierra (1 board): Mother Lode Counties Included (4): Amador, Calaveras, Mariposa, Tuolumne Major City Populations in Region: Sonora, Angels City 3. North Coast (2 Boards): Humboldt and Mendocino Counties Included (2): Humboldt and Mendocino Major City Populations in Region: Eureka, Ukiah 4. North State (1 board): NORTEC Counties Included (11): Del Norte, Siskiyou, Modoc, Trinity, Shasta, Tehama, Butte, Nevada, Sierra, Plumas, Lassen Major City Populations in Region: Redding, Chico, Paradise, Oroville, Truckee, Susanville 5. Capitol Region (4 boards): Golden Sierra, North Central Counties, SETA, Yolo Counties Included (9): Alpine, Sacramento, Yolo, Sutter, Colusa, Glenn, Yuba, Placer, El Dorado Major City Populations in Region: Sacramento, Elk Grove, Roseville 6. East Bay (4 boards): COCO, Alameda, Richmond, Oakland Counties Included (2): Contra Costa, Alameda Major City Populations in Region: Oakland, Fremont, Concord, Berkeley, Richmond, Antioch 33

36 7. North Bay (4 boards): Marin, Napa-Lake, Sonoma, Solano Counties Included (5): Marin, Napa, Lake, Sonoma, Solano Major City Populations in Region: Santa Rosa, Vallejo, Fairfield, San Rafael, Napa 8. Bay-Peninsula (4 boards): SF, NOVA, San Mateo, San Jose Counties Included (3): San Francisco, San Mateo, Santa Clara Major City Populations in Region: San Jose, San Francisco, Sunnyvale, Santa Clara, Daly City, San Mateo, Palo Alto 9. San Joaquin Valley and Associated Counties (8 Boards): Fresno, Kern-Inyo-Mono, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare, San Mateo Counties Included (10): Fresno, Kern, Inyo, Mono, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare Major City Populations in Region: Fresno, Bakersfield, Stockton, Modesto, Visalia, Clovis, Merced 10. Southern Border (2 Boards): San Diego, Imperial Counties Included (2): San Diego, Imperial Major City Populations in Region: San Diego, Chula Vista, Oceanside, Escondido, Carlsbad, El Cajon 11. Los Angeles Basin (7 Boards): LA City, LA County, Foothill, SELACO, South Bay, Verdugo, Pacific Gateway Counties Included (1): Los Angeles Major City Populations in Region: Los Angeles, Long Beach, Santa Clarita, Glendale, Lancaster, Palmdale, Pomona, Torrance, Pasadena, El Monte, Downey, Inglewood, West Covina, Norwalk, Burbank, Carson, Compton, Santa Monica, 12. Orange (3 Boards): Santa Ana, Orange, Anaheim Counties Included (1): Orange 34

37 Major City Populations in Region: Anaheim, Santa Ana, Irvine, Huntington Beach, Garden Grove, Orange, Fullerton, Costa Mesa, Mission Viejo 13. Inland Empire (3 Boards): Riverside, San Bernardino County, San Bernardino City Counties Included (2): Riverside, San Bernardino Major City Populations in Region: Riverside, San Bernardino, Fontana, Moreno Valley, Rancho Cucamonga, Ontario, Corona, Victorville, Murrieta, Temecula, Rialto 14. Ventura (1 Board) Counties Included (1): Ventura Major City Populations in Region: Oxnard, Thousand Oaks, Simi Valley, San Buenaventura 35

38 How the regions were determined (Summary) Local board placement in regional planning units is based primarily on economic data, the location of WIOA client populations, the way these populations fit into regional economies, commute patterns between counties, and the geographic distribution of industry sectors. While the boundaries of the proposed regional planning units were largely set by giving weight to the foregoing economic data and by starting with regional economic market boundaries drawn by EDD, proposed regional planning unit boundaries were modified to take into account the number of local workforce investment areas in a region, the size of the area covered, and the boundaries and planning relations of existing regional workforce consortia. Additionally the CWIB took into account the location of regional consortia providing Adult Education services, and economic development areas when drawing these boundaries. EDD s Method to Draw Regional Economic Market Boundaries 1. EDD LMID started by dividing California into regions based on geography and transportation infrastructure. 2. EDD LMID used commute pattern data (U.S. Census Bureau) and industry employment data (EDD-LMID) to identify the largest employment center in each region (as measured by the number of jobs in a county and the number of people entering the county from elsewhere for employment). 3. EDD LMID used commute pattern data (U.S. Census Bureau) to identify whether surrounding counties within a region were attached to the "largest employment center" county as measured by commute patterns. 4. For counties without a clear region designation as based on the steps above, EDD LMID used labor market (EDD-LMID) and industry employment (EDD-LMID) data to evaluate the labor market size and industry composition of a county. EDD LMID then used this analysis to place counties in regional markets based on whether or not the county's labor market was similar in size to the regional market and/or whether it had a similar industry footprint. 5. Using the foregoing methodology EDD arrived at 8 macro-regional markets and 19 subregional economic markets. Principles CWIB Used to Modify Market Boundaries and Draw Planning Unit Boundaries Local Workforce Boards will only be required to plan in one regional planning unit. Boards will always plan in the macro-regional economic markets where the majority of their populations are located. Regional planning units respect the existing administrative boundaries of Counties and Local Workforce Investment Boards. 36

39 Regional planning boundaries provide some deference to existing planning relationships provided that boards plan inside the macro-regional economic market where the majority of their populations reside. Regional planning units carved out of larger regional economic markets correspond, as much as possible, with the boundaries of sub-regional economic markets. Other Considerations Regional planning unit boundaries are typically consistent with or nested inside the historical economic development area boundaries determined by California s defunct Economic Strategy Panel. An examination of the location and number of Adult Education providers in the Adult Education consortia was undertaken to ensure that there were a sufficient number of providers in each regional planning unit. 37

40 How the regions were determined (Detailed Consideration) Local board placement in regional planning units is based primarily on economic data, the location of WIOA client populations, the way these populations fit into regional economies, commute patterns between counties, and the geographic distribution of industry sectors. While the boundaries of the proposed regional planning units were largely set by giving weight to the foregoing economic data and by starting with regional economic market boundaries drawn by EDD, proposed regional planning unit boundaries were modified to take into account the number of local workforce investment areas in a region, the size of the area covered, and the boundaries and planning relations of existing regional workforce consortia. Initial Considerations Initial examination of relevant economic data led to the identification of regional economic markets by EDD s Labor Market Information Division. They used the following methodology: 1. EDD LMID started by dividing California into regions based on geography and transportation infrastructure. 2. EDD LMID used commute pattern data (U.S. Census Bureau) and industry employment data (EDD-LMID) to identify the largest employment center in each region (as measured by the number of jobs in a county and the number of people entering the county from elsewhere for employment). 3. EDD LMID used commute pattern data (U.S. Census Bureau) to identify whether surrounding counties within a region were attached to the "largest employment center" county as measured by commute patterns. 4. For counties without a clear region designation as based on the steps above, EDD LMID used labor market (EDD-LMID) and industry employment (EDD-LMID) data to evaluate the labor market size and industry composition of a county. EDD LMID then used this analysis to place counties in regional markets based on whether or not the county's labor market was similar in size to the regional market and/or whether it had a similar industry footprint. 5. Using the foregoing methodology EDD arrived at 8 macro-regional markets and 19 subregional economic markets. 38

41 How LMID Boundaries were Modified Simplicity. Some Local Workforce Investment Boards straddle the eight macro-regional economic markets identified by EDD LMID. To keep things simple, boards are only placed in one regional economic market and only required to plan in a single regional planning unit. Local Workforce Boards will only be required to plan in one regional planning unit. Client Needs. Keeping in mind the needs of the jobseeker, boards are required to plan in regional planning units tied to the macro-regional economic markets where the majority of the populations they serve are located. Boards will always plan in the macro-regional economic markets where the majority of their populations are located. Practicality. Some macro-regional economic markets are too big, or contain too many local workforce investment boards to function practically as regional planning units. In these instances regional planning units were carved out of economic markets using three principles: Regional planning units respect the existing administrative boundaries of Counties and Local Workforce Investment Boards. Regional planning boundaries provide some deference to existing planning relationships provided that boards plan inside the macro-regional economic market where the majority of their populations reside. Regional planning units carved out of larger regional economic markets correspond, as much as possible, with the boundaries of sub-regional economic markets. Regional planning units primary purpose is to provide coordinated service delivery to both industry and job seekers who enter employment relations within a given labor market. Accordingly, boards should plan and coordinate service delivery regionally on the basis of shared labor market dynamics. Doing so requires that the state keep regional planning units boundaries in alignment, as much as is practically possible, with the location of the regional economic markets where their populations reside. Other Considerations Regional planning unit boundaries are typically consistent with or nested inside the historical economic development area boundaries determined by California s defunct Economic Strategy Panel. An examination of the location and number of Adult Education providers in the Adult Education consortia was undertaken to ensure that there were a sufficient number of providers in each regional planning unit. 39

42 Why is my board assigned to its regional planning unit? Coastal Region (5 boards): Monterey, San Benito, SLO, Santa Barbara, and Santa Cruz. This regional planning unit brings together all the boards inside the Coastal regional economic market. The populations served by these boards all live inside a common labor market, providing a strong policy rationale for having these boards plan together. Middle Sierra (1 board): Mother Lode. This regional planning unit contains one board, Mother Lode, which is the only board whose boundaries are wholly contained inside the EDD s Eastern Sierra macro-regional economic market. Moreover, Mother Lode is the only board that serves a client base whose majority population lives within this region and already functions as a regional planning consortium that serves multiple counties. North Coast (2 Boards): Humboldt and Mendocino. EDD s Northern regional economic market is too geographically vast to function as a regional planning unit and was split into two regional planning units. The North Coast regional planning unit contains the boards that serve Humboldt and Mendocino counties, and the boundaries of this regional planning unit are largely contiguous with the borders of the relevant sub-regional economic market. While Mendocino has an existing planning relationship with the boards that will likely make up the North Bay regional planning unit, its population resides outside of the Bay Area regional economic market and inside the Northern regional economic market. Based on the location of relevant labor markets, Mendocino and Humboldt should plan together. North State (1 board): NORTEC. This is the other regional planning unit carved out of the Northern regional economic market and is largely contiguous with the boundaries of the relevant sub-regional economic market. The board in this regional planning area, NORTEC, already functions as a regional planning consortium and serves multiple counties. Capitol Region (4 boards): Golden Sierra, North Central Counties Consortium, SETA, Yolo. This regional planning unit brings together all the boards inside the Sacramento regional economic market, including North Central Counties Consortium, a local board that straddles the Northern regional economic market and the Sacramento regional economic market. Because most of NCCC s population resides in the Sacramento regional economic market, NCCC is assigned to this regional planning unit. East Bay (4 boards): COCO, Alameda, Richmond, Oakland. EDD s Bay Area regional economic market contains too many boards to function as a regional planning unit and was split into three regional planning units of four boards apiece. The East Bay regional planning unit contains 4 of the 5 boards located in the Alameda-Contra Costa-Solano sub-regional economic market, omitting Solano which has an existing planning relationship with the boards contained in the North Bay regional planning unit. 40

43 North Bay (4 boards): Marin, Napa-Lake, Sonoma, Solano. This is the second regional planning unit carved out of EDD s Bay Area regional economic market. It contains all the boards in the Napa, Lake, Sonoma sub-regional economic market and adds-in both the Solano and Marin boards, as both have an existing regional planning relationship with the Napa-Lake and Sonoma boards. Note that placing Marin and Solano with the other boards planning in the North Bay does not violate the second principle of board placement discussed above: boards will always plan in the macro-regional economic markets where the majority of their populations are located. Bay-Peninsula (4 boards): SF, NOVA, San Mateo, San Jose. This is the third regional planning unit carved out of EDD s Bay Area regional economic market. This regional planning unit contains all the boards remaining in the Bay Area and is largely contiguous with the third and remaining sub-regional economic market contained inside the Bay Area regional economic market. San Joaquin Valley and Associated Counties (8 Boards): Fresno, Kern-Inyo-Mono, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare. This regional planning unit contains all the boards inside the San Joaquin Valley, including the Kern-Inyo-Mono board, whose area straddles two macro-regional economic markets. The Kern-Inyo-Mono board was grouped with the San Joaquin Valley regional planning unit because the majority of the population it serves resides in Kern County which is in the San Joaquin Valley macro-regional economic market. Southern Border (2 Boards): San Diego, Imperial. This regional planning unit contains both of the boards operating inside the Southern Border macro-regional economic market. Los Angeles Basin (7 Boards): LA City, LA County, Foothill, SELACO, South Bay, Verdugo, Pacific Gateway. EDD s Southern macro-regional economic market contains too many boards to work as a regional planning unit and was split into four regional planning units using county and subregional economic market boundaries. The LA Basin planning unit contains all the boards that operate in LA County and is wholly contiguous with the sub-regional economic market. Orange (3 Boards): Santa Ana, Orange, Anaheim. The Orange regional planning unit contains all the boards that operate in Orange County and the planning unit is wholly contiguous with the relevant sub-regional economic market. Inland Empire (3 Boards): Riverside, San Bernardino County, San Bernardino City. The Inland Empire regional planning unit contains all three boards operating in Riverside and San Bernardino counties and is contiguous with the relevant sub-regional economic market. 41

44 Ventura (1 Board): The Ventura regional planning unit contains one board, but it is contiguous with the relevant sub-regional economic market, and in this regard it is like all other regional planning units carved out of the Southern regional economic market. 42

45 DIRECTIVE WORKFORCE SERVICES Number: WSD14-11 Date: March 12, :007:df:17293 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: SALARY AND BONUS LIMITATIONS FOR 2015 EXECUTIVE SUMMARY Purpose This directive issues the 2015 salary and bonus limitation for individuals compensated by monies appropriated to Department of Labor (DOL), Employment and Training Administration (ETA) funded programs. Scope This directive applies to all subrecipients expending Workforce Investment Act (WIA) and Workforce Innovation and Opportunity Act (WIOA) program funds. Effective Date The 2015 salary rates for executive level employees became effective January 1, REFERENCES Public Law DOL Training and Employment Guidance Letter (TEGL) 05-06, Implementing the Salary and Bonus Limitations in Public Law (August 15, 2006) STATE-IMPOSED REQUIREMENTS This directive contains no state-imposed requirements. FILING INSTRUCTIONS This directive supersedes Workforce Services Directive WSD13-9, dated March 18, 2014, and finalizes Workforce Services Draft Directive WSDD-113, dated February 10, Workforce Services Division received no comments during the comment period. Retain this directive until further notice. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

46 BACKGROUND On June 15, 2006, President Bush signed into law an emergency supplemental appropriations bill, Public Law Section 7013 of this public law limits salary and bonus compensation for individuals who are paid by funds appropriated to the ETA and provided to recipients and subrecipients. Specifically, Section 7013 states the following: None of the funds appropriated in Public Law or prior acts under the heading Employment and Training that are available for expenditure on or after the date of enactment of this section shall be used by a recipient or subrecipient of such funds to pay the salary and bonuses of an individual, either as direct costs or indirect costs, at a rate in excess of Executive Level II, except as provided for under Section 101 of Public Law This limit shall not apply to vendors providing goods and services as defined in the Office of Management and Budget Circular A-133. Where States are recipients of such funds, States may establish a lower limit for salaries and bonuses of those receiving salaries and bonuses from subrecipients of such funds, taking into account factors including the relative cost-of-living in the State, the compensation levels for comparable State or local government employees, and the size of the organization that administers federal programs involved including Employment and Training Administration programs. Subsequently, on August 15, 2006, the ETA issued TEGL This TEGL informs states and other ETA-funded recipients and subrecipients of limitations on salary and bonus payments that can be made with funds appropriated to the ETA. Specifically, this TEGL provides the workforce investment system with information on programs affected by this provision, effective dates and funding cycles, covered individuals and transactions, application of the limitation, and related grant and contract modifications. POLICY AND PROCEDURES Public Law sets the limit on salary and bonus compensation for individuals who are paid by funds appropriated to ETA funded programs at a rate equivalent to no more than Executive Level II. A salary table providing this rate is listed on the Federal Office of Personnel Management website under Policy, Pay and Leave. These levels are adjusted annually. Effective January 1, 2015, the salary and bonus limit is set at $183,300 until otherwise advised. The Public Law limitation does not apply to benefits that are not salary and bonuses. For example, fringe benefits, insurance premiums, or pension plans paid by a subrecipient are not included in this calculation. Per the DOL ETA Region 6 Office, the salary and bonus limit applies to both the gross amount of salary and bonus, and to the rate at which the salary is paid. As a result, for individuals who do not work full time on ETA funded projects or who are only employed part time or part of the year, the salary and bonus limit will be prorated based on the amount of time the individual is dedicated to the ETA funded grant. The following are examples provided by the DOL ETA Region 6 which illustrate how the limitations are calculated based on salary and bonus levels, as well as the rate at which they are paid: Page 2 of 4 44

47 Example 1 An Executive Director s W-2 for 2015 includes $150,000 of gross compensation. He worked part time (.50 Full Time Equivalent [FTE]) all year. One hundred percent of the Executive Director s salary costs benefited ETA-funded programs Salary and Bonus Limit $183,300 Salary eligible for the salary and bonus limit.50 FTE x 100% of salary = 50% (Calculation: $183,300 x 50%) $91,650 Total gross compensation $150,000 Salary costs benefitting ETA-funded programs (Calculation: $150,000 x 100%) $150,000 Salary in excess of the salary and bonus limit (Calculation: $150,000 - $91,650) $58,350 In this scenario, the Executive Director s salary is eligible for 50 percent of the annual salary and bonus limit (.50 FTE x 100% of his salary benefited ETA-funded programs). Therefore, $91,650 ($183,300 x 50% = $91,650) of the salary may be paid using ETA appropriated funds or other federal funds. The remainder of the salary, $58,350 ($150,000 - $91,650 = $58,350), is in excess of the allowable 2015 salary and bonus limit and must be paid using non-federal funds. Example 2 An Executive Director s W-2 for 2015 includes $150,000 of gross compensation. He worked part time (.50 FTE) all year. Seventy percent of the Executive Director s salary costs benefited ETA-funded programs Salary and Bonus Limit $183,300 Salary eligible for the salary and bonus limit.50 FTE x 70% of salary = 35% (Calculation: $183,300 x 35%) $64,155 Total gross compensation $150,000 Salary costs benefitting ETA-funded programs (Calculation: $150,000 x 70%) $105,000 Salary in excess of the salary and bonus limit (Calculation: $105,000 - $64,155) $40,845 In this scenario, the Executive Director s salary is eligible for 35 percent of the annual salary and bonus limit (.50 FTE x 70% of his salary benefited ETA-funded programs). Therefore, $64,155 ($183,300 x 35% = $64,155) of the salary may be paid using ETA appropriated funds or other federal funds. Since 70 percent of the Executive Director s salary costs benefited ETA-funded programs, the amount in Page 3 of 4 45

48 excess of the allowable 2015 salary and bonus limit, $40,845 ($150,000 x 70% = $105,000 - $64,155 = $40,845), must be paid using non-federal funds. Example 3 An Executive Director s W-2 for 2015 includes $200,000 of gross compensation. He worked full time all year. Forty percent of the Executive Director s salary costs benefited ETA-funded programs Salary and Bonus Limit $183,300 Salary eligible for the salary and bonus limit (Calculation: $183,300 x 40%) $73,320 Total gross compensation $200,000 Salary costs benefitting ETA-funded programs (Calculation: $200,000 x 40%) $80,000 Salary in excess of the salary and bonus limit (Calculation: $80,000 - $73,320) $6,680 In this scenario, the Executive Director s salary is eligible for 40 percent of the annual salary and bonus limit (40% of his salary benefited ETA-funded programs). Therefore, $73,320 ($183,300 x 40% = $73,320) of the salary may be paid using ETA appropriated funds or other federal funds. Since 40 percent of the Executive Director s salary costs benefited ETA-funded programs, the amount in excess of the allowable 2015 salary and bonus limit, $6,680 ($200,000 x 40% = $80,000 - $73,320 = $6,680) must be paid using non-federal funds. All subrecipients of WIA and WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments. Additionally, subrecipients are required to follow the instructions for implementing the salary and bonus limitations as provided in TEGL ACTION Bring this directive to the attention of all appropriate staff and subrecipients. INQUIRIES If you require further information regarding this directive, please contact your Regional Advisor, or call /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 4 of 4 46

49 WORKFORCE SERVICES DIRECTIVE Number: WSD14-12 Date: April 24, :175:df:17325 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WAIVERS FOR OJT AND YOUTH PROCUREMENT AND NEW WAIVER PROCESS EXECUTIVE SUMMARY Purpose The Department of Labor (DOL) granted California two waivers under the Workforce Investment Act (WIA) related to On-the-Job Training (OJT) and Youth Procurement. Both waivers have been approved through June 30, Local Workforce Investment Areas (local areas) who wish to use these waivers should follow the new process outlined in the following guidance. Note: The waivers only apply to WIA funding, law, and guidance. Therefore, during Program Year (PY) , the provisions of the waivers will remain in effect for any unspent PY WIA funds; however, they will not apply to PY Workforce Innovation and Opportunity Act of 2014 (WIOA) funds. Scope This directive applies to all local areas and other recipients of WIA funds. Effective Date This directive is effective upon release. REFERENCES WIA Sections 101(31)(B), 112(b)(18)(B), 117(d)(2)(B), 117(e), 117(h)(4)(b)(i and ii), 123, 129(c)(2), 136(d)(1-2), 185(d) and 189(i)(3)(B) WIOA (Public Law ) Title 20 Code of Federal Regulations (CFR) Sections , , , and Title 29 CFR Part 95: Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations Title 29 CFR Part 97: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

50 Training and Employment Guidance Letter (TEGL) 09-14, Subject: WIA PY 2013 Annual Report Narrative (October 8, 2014) TEGL 06-13, Subject: WIA PY 2012 Annual Report Narrative (October 18, 2013) Workforce Services Directive WSD13-8, Subject: WIA Statewide Waivers and State Plan PY (January 8, 2014) Workforce Services Information Notice WSIN13-69, Subject: Proposed WIA Waiver Requests Public Comment (June 11, 2014) STATE-IMPOSED REQUIREMENTS This directive contains some state-imposed requirements. These requirements are printed in bold, italic type. FILING INSTRUCTIONS This directive finalizes Workforce Services Draft Directive WSDD-114, issued for comment on March 18, The Workforce Services Division received six comments during the draft comment period. These comments did not result in any changes to the directive. A summary of the comments is provided as Attachment 4. Retain this directive until further notice. BACKGROUND The DOL granted California the following two waivers: 1) a waiver of WIA Section 101(31)(B) to increase the employer reimbursement for OJT, and 2) a waiver of the requirement for competitive procurement of service providers for three of the 10 youth program elements outlined in WIA Section 123. The WIOA was enacted on July 22, 2014, with many of its provisions taking effect on July 1, However, the existing WIA state and local plans remain in effect through June 30, The DOL adjusted the approval dates of the aforementioned waivers to align with the end date of the state and local plans, and therefore approved these waivers through June 30, As a part of its waiver request to the DOL, the state is required to identify the goals of the waiver(s) and the expected programmatic outcomes if the waiver is granted. Additionally, in its Annual Report submission to the DOL, the state must include a description of how the waivers changed the activities of the state and local areas, and how activities carried out under the waivers directly or indirectly affected state and local area performance. In order to comply with this federal mandate, California is implementing a new process for all local areas who wish to use a waiver. This new process will be used for all waivers moving forward in order to allow the state to track waiver usage as well as their effectiveness in achieving increased performance outcomes. This process will also inform future decisions regarding which waiver(s) the state will request from the DOL. Local areas seeking to use either of these waivers will be required to submit the appropriate waiver form(s) along with current performance data to the state. Specific Page 2 of 4 48

51 instructions and forms are included in the Policy and Procedures section of this directive. If a local area wishes to take advantage of both waivers, then two separate submissions will be needed. POLICY AND PROCEDURES Waiver of Employer Reimbursement for OJT for Long Term Unemployed, Veterans, and Individuals with Disabilities The DOL granted California a waiver of the required 50 percent employer contribution for OJT to permit the use of a sliding scale for the employer contribution based on the length of the participant s unemployment. This waiver also reduces the required 50 percent employer contribution for OJT for veterans and individuals with disabilities. This waiver is approved through June 30, Under this waiver, the following reimbursement amounts are permitted: Up to 75 percent employer reimbursement where OJT is provided to individuals unemployed between weeks. Up to 90 percent employer reimbursement where OJT is provided to individuals unemployed for 52 weeks or more. Up to 90 percent employer reimbursement where OJT is provided to veterans or individuals with disabilities. For those unemployed for less than 16 weeks, local areas may use the OJT sliding scale based on the size of a business as outlined in Workforce Services Directive WSD13-8. Otherwise, the current statutory reimbursement requirement of 50 percent employer contribution will continue to apply. Please note, since CalJOBS SM can only track unemployment for up to 26 weeks, local areas using the waiver for individuals unemployed for 52 weeks or more must include documentation in the participant s file that verifies the individual s length of unemployment. Self-attestation, case notes, or a copy of the Notice of Unemployment Insurance Award (DE 429Z) are all acceptable forms of documentation. When determining the funding source for OJT, local areas must use the appropriate program funds for the appropriate WIA-eligible population. Local areas may provide OJT to individuals age 18 or older with WIA adult funds and must provide priority to low-income individuals when funds are limited. Local areas may also provide OJT to dislocated workers with WIA dislocated worker funds. Waiver of Competitive Procurement of Youth Service Providers The DOL granted California a waiver of the requirement for local areas to competitively procure youth providers for three of the 10 youth program elements. This waiver is approved through June 30, Under this waiver, grant recipient/fiscal agent staff who are already providing framework services to youth are permitted to directly provide the youth program elements of Page 3 of 4 49

52 supportive services, follow up services, and work experience without the requirement of having to go through the additional competitive bidding process. Please note that when using this waiver, local areas must still meet the requirements set forth in Title 29 CFR Parts 95 and 97, and all state and local procurement laws and policies. Process for Using Waivers Local areas that would like to use either of these waivers must submit the corresponding form below: To use the OJT waiver, local areas must complete the OJT Employer Reimbursement Waiver Form (Attachment 2). To use the competitive procurement of youth service providers waiver, local areas must complete the Competitive Procurement of Youth Providers Waiver Form (Attachment 3). Local areas must submit the completed forms and other required information to the attention of their assigned Regional Advisor at the address below: Workforce Services Branch Central Office Workforce Services Division P.O. Box , MIC 50 Sacramento, CA Upon receipt of the information, the Regional Advisor will ensure all necessary documentation has been submitted, and then send the local area an confirming the state s approval to begin using the waiver(s). ACTION Please bring this directive to the attention of all relevant parties. INQUIRIES If you have any questions, please contact your Regional Advisor at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments are available on the Internet: 1. Approval Letter from Department of Labor 2. OJT Employer Reimbursement Waiver Form 3. Competitive Procurement of Youth Providers Waiver Form 4. Summary of Comments Page 4 of 4 50

53 DIRECTIVE WORKFORCE SERVICES Number: WSD14-13 Date: April 29, :04:aw:17294 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: PROPERTY PRIOR APPROVAL, PURCHASING, INVENTORY, AND DISPOSAL EXECUTIVE SUMMARY Purpose The Workforce Services Branch (WSB) has provided guidelines for obtaining the state s approval prior to charging Workforce Investment Act (WIA) grant funds for the following: The purchase of property with a per-unit single cost totaling $5,000 or more. The purchase, rent, licensing, maintenance fee, or subscription of information-technology applications/software/services with a per-unit single or cumulative cost totaling $5,000 or more within a twelve-month period. In addition, guidelines related to the inventory and disposal of property for governmental and nonprofit agencies are also described in this directive. Scope These requirements apply to all subrecipients and their lower-tier subrecipients who plan to purchase property with a per-unit single cost totaling $5,000 or more, or to purchase, rent, license, maintain, or subscribe to information-technology applications/software/services with a per-unit single or cumulative cost totaling $5,000 or more within a twelve-month period, and charge any of the cost to the WIA grant funds. Also included in these requirements are guidelines for subrecipients and lowertier subrecipients that want to dispose of property originally charged to a federal grant. Effective Date This directive is effective upon date of issue. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

54 REFERENCES Title 20 Code of Federal Regulations (CFR), WIA Final Rule, Section Title 29 CFR Part 95, Sections 95.34, through and Title 29 CFR Part 97, Sections 97.32, and OMB Circular A-21, Cost Principles for Educational Institutions (05/10/2004) HTML or PDF (109 pages, 263 kb), Relocated to 2 CFR, Part 220 (30 pages, 384 kb) OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments (05/10/2004) HTML or PDF (58 pages, 216 kb), Relocated to 2 CFR, Part 225 (18 pages, 362 kb) OMB Circular A-122, Cost Principles for Non-Profit Organizations (05/10/2004) HTML or PDF (55 pages, 220 kb), Relocated to 2 CFR, Part 230 (17 pages, 235 kb) One-Stop Comprehensive Financial Management Technical Assistance Guide (Department of Labor July 2002) STATE-IMPOSED REQUIREMENTS This directive contains federal and state requirements. The state-imposed requirements are printed in bold, italic type. FILING INSTRUCTIONS This directive finalizes Workforce Services Draft Directive WSDD-112, issued for comment on February 9, The Workforce Services Division received 33 comments during the draft comment period. These comments resulted in minor changes to the directive which can be viewed as highlighted text. A summary of the comments is provided as Attachment 4. This directive supersedes Workforce Investment Act Directive WIAD03-9, dated March 25, Retain this directive until further notice. BACKGROUND The WIA Final Rule, Title 20 CFR Section , provides fiscal and administrative guidance for the administration of the WIA program, including specific requirements for purchasing property. This guidance includes direction and referral to Title 29 CFR Part 95 for institutions of higher education, hospitals and other nonprofit and commercial organizations, and to Title 29 CFR Part 97 for states and local governments. While the format and wording of Part 95 and Part 97 vary slightly, the intent of the federal government is consistent. The intent is to ensure that purchases of property or licensing/subscriptions of information-technology application/software/services are approved, performed through fair and open competition, and managed according to proper inventory, maintenance, and disposition procedures. Page 2 of 9 52

55 DEFINITIONS Equipment tangible, nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit, including all costs related to the property s final intended use. Hardware physical components of computer systems. Information Technology computer hardware and application/software, including licensing or subscriptions to software and software support services. Intellectual Property recognized protectable rights and interest, such as patents, copyrights, trademarks, service marks, etc. (also referred to as intangible property). License Fee payment for authorization allowing use of property, equipment or proprietary software. Property durable goods, equipment, buildings, installations, and land. Software programs, procedures, data, and routines used, accessed, and/or stored by computers. Subrecipient refers to all Local Workforce Investment Areas (LWIA) and other subrecipients of WIA federal funds. Subscription refers to the regular remittance of pay for the licensed use of services, application/software, equipment, or property with a cost of $5,000 or more per unit, or cumulative cost within a twelve-month period. PURCHASE CONSIDERATIONS In order to satisfy federal and state procurement requirements, you must consider the following prior to requesting approval to direct charge WIA funds for the purchase of property or licensing/subscription cost of $5,000 or more per unit, or cumulative cost for a twelve-month period (these considerations are also on the approval form attached to this directive): Is this purchase necessary and reasonable? Why is the purchase needed? Have the best products been selected? What procurement method will be used? Was a lease option considered in lieu of the purchase? What other costs are associated with the purchase? Is there a cost sharing agreement if multiple partners will share the cost of the purchase? See Cost Sharing Information section if costs are being shared. Page 3 of 9 53

56 Does the state already provide the item, service, or software being considered for rent, purchase, or subscription? PROCEDURES Prior Approval Process To direct charge the WIA funds account for any property purchase with a per-unit single cost totaling $5,000 or more, or the purchase, rent, licensing, maintenance fee, or subscription of information-technology application/software/services with a per-unit or cumulative cost for a twelve-month period the following steps must occur: 1. Subrecipients must complete a Request for Approval to Charge WIA Funds for the Cost of Property form (attached to this directive). 2. Documentation describing item(s) to be purchased, rented, or subscribed to as well as an explanation of functionality, submitted with request. 3. If purchasing or subscribing software, submit documentation clarifying how new software will deliver functionality not provided by state or local partners. 4. The completed form must be submitted to their designated Regional Advisor (RA) or Program Manager (PM). 5. The RA or PM will review the form and either approve or disapprove the request. The signed form will be forwarded to the Section Manager for review and action. 6. Once the Section Manager makes approval/disapproval, the state will make every effort to provide a prompt written response. However, there will be no default approval if a response is not provided promptly. 7. An unfavorable decision may be forwarded to the Chief of the Central Office Workforce Services Division for review and reconsideration. If an approval letter is issued, the WIA funds account may be charged for the purchase. A letter not approving a request for purchase will specify the reason for the disapproval. If the request is not approved and property is charged, the subrecipient may incur a disallowed cost. BUDGET PLANS An entity may occasionally submit budget plans that include an equipment request. The approval of the budget plan DOES NOT constitute approval of the equipment request. A separate request to purchase equipment must be submitted for approval by the state at time of purchase. Page 4 of 9 54

57 COST SHARING INFORMATION When an entity plans to enter into a cost sharing agreement for the purchase of property with a per unit (or cumulative cost for a twelve month period) purchase price or subscription cost of $5,000 or more, it must obtain prior approval no matter the portion it plans to contribute. This is based upon direct guidance from the Department of Labor (DOL). LEASING CONSIDERATIONS The decision to lease or buy personal property must be governed by considerations of economy. Consideration for lease may differ by property type and according to market conditions. The length of the contract period of the lease should also be considered. Leasing with an option to purchase is generally preferable to straight leasing. However, for real property, administrative requirements make leasing the only option, as the construction or purchase of real property is not allowed under the WIA program except in certain limited circumstances. These limited circumstances are described in the Capital Assets and Construction Costs section of this directive. CAPITAL ASSETS AND CONSTRUCTION COSTS The WIA Title I funds must not be spent on construction or purchase of facilities or buildings, except under the following conditions (after obtaining prior approval, regardless of the dollar amount): To provide physical and programmatic accessibility and reasonable accommodation as required by the Rehabilitation Act of 1973 and the Americans with Disabilities Act of To fund repairs, renovations, alterations and capital improvements of property, including the following: o State Employment Security Agency real property, identified at WIA Section 193, using a formula that assesses costs proportionate to space utilized. o Job Training Partnership Act owned property, which is, transferred to WIA Title I programs. Job Corps facilities, as authorized by WIA Section 160(3)(B). To fund disaster relief employment on projects for demolition, cleaning, repair, renovation, and reconstruction of damaged and destroyed structures, facilities, and lands located within a disaster area. INVENTORY RECORDS Subrecipients must maintain accurate inventory records of all equipment purchased with federal funds. All equipment should have a unique identification mark to be used for inventory purposes. A physical property inventory must be taken and reconciled with Page 5 of 9 55

58 the property records at least once every two years. The equipment records shall include the following information: A description of the equipment. Manufacturer s serial number, model number, Federal Stock number, national stock number, or other identification number. Source of the equipment, including the award number. Whether title vests in the recipient or the federal government. Acquisition date (or date received, if the equipment was furnished by the federal government). Per unit cost at acquisition. Records showing maintenance procedures to keep the equipment in good operating order. Location and condition of the equipment and the date the information was reported. Disposition date, sale price, loss, theft, etc. DISPOSITION OF EQUIPMENT (GOVERNMENTAL AGENCIES) For equipment with a residual fair market value of $5,000 or more, recipients of WIA funds must use the following guidelines (Title 29 CFR Part 97.32): The recipient may use the equipment in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by federal funds. If the equipment is no longer needed by the original program/project, the equipment may be used in other activities currently or previously supported by a federal agency. If the equipment is no longer needed by the program/project or for other activities currently or previously supported by a federal agency, the recipient may retain or sell the equipment and reimburse the state for the federal share of the equipment. The compensation due to the state is determined by multiplying the current fair market value or proceeds from the sale by the percent of WIA federal funds used in the equipment purchase. If only WIA federal funds were used for the purchase then the percentage would be 100 percent. If both WIA federal and local funds were used in the purchase then use the WIA federal funds percentage for the calculation. Actual and reasonable selling and handling expenses ($500 or 10 percent of the proceeds of the sale, whichever is less) may be deducted from the proceeds of the sale. The balance of WIA federal funds must be submitted within 30 days to the address provided below. The name of the entity, subgrant number, year of appropriation, and funding stream must be provided when submitting the funds. These returned funds will be sent to the federal government once the state receives the funds. Page 6 of 9 56

59 Funds received from the sale of equipment should be sent to the following address: Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA For property with a fair market value of less than $5,000 subrecipients may retain, sell or dispose of the property and nothing needs to be reported to the state. A disposition record must be kept for any transaction in accordance with WIA record retention requirements. DISPOSITION OF EQUIPMENT (COMMUNITY BASED ORGANIZATIONS, INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, OTHER NONPROFIT AND COMMERCIAL ENTITIES) For equipment with a residual fair market value of $5,000 or more, recipients of WIA funds should take the following steps (Title 29 CFR Part 95.34): The recipient may use the equipment in the program or project for which acquired as long as needed, whether or not the project or program continues to be supported by federal funds. If the equipment is no longer needed by the original program/project, the recipient shall use the equipment in connection with its other federally sponsored activities. Priority should be given to programs funded by the DOL Employment Training Administration. If the equipment is no longer needed by the program/project or used in connection with other federally sponsored activities, the recipient may retain the equipment for other uses. If the equipment is/is not retained then compensation must be made for the WIA federal funds used in the purchase. The amount of compensation shall be computed by applying the percentage of WIA federal funds used in the purchase. If only WIA federal funds were used for the purchase then the percentage would be 100 percent. If both WIA federal and local funds were used in the purchase then use the WIA federal funds percentage for the calculation. This percentage is applied to the fair market value or proceeds of the sale for the equipment. Recipients of subgrants are permitted to deduct actual reasonable selling and handling expenses ($500 or 10 percent of the proceeds of the sale, whichever is less) from the proceeds of the sale. The balance of WIA federal funds must be sent within 30 days to the address provided below. The name of the entity, subgrant number, year of appropriation and funding stream must be provided when submitting the funds. These returned funds will be sent to the federal government once the state receives the funds. Page 7 of 9 57

60 Funds received from the sale of equipment should be sent to the following address: Fiscal Programs Division, MIC 70 Employment Development Department P.O. Box Sacramento, CA If the recipient has no further use of the equipment and wishes to dispose of the equipment (other than selling the equipment), they must request disposition instructions from the state. For property with a fair market value of less than $5,000 subrecipients may retain, sell or dispose of the property and nothing needs to be reported to the state. A disposition record must be kept for any transaction in accordance with WIA record retention requirements. CALCULATION OF FAIR MARKET VALUE The selling price of an item that is sold through auction, advertisement, or a dealer is the fair market value of the item regardless of any prior estimates. An item that is not sold but retained by the entity has a fair market value based on similar items that are offered for sale, using the selling price if known. Methods for determining fair market value include, but are not limited to, the following: Auctions Classified advertisements for similar used items Dealers Licensed appraisers For automobiles, trucks, and vans, the standard authority on the value of used vehicles is the Kelley Blue Book. PROPERTY RECORDS RETENTION All property records must be maintained from date of acquisition, through final disposition. Subrecipients must also retain those records for a period of three years from the date of their last expenditure report submitted to the Central Office Workforce Services Division. If any litigation, claim, or audit is started before the expiration of the three-year period, all records must be retained until all findings have been resolved and final action taken. ACTION Bring this directive to the attention of all affected staff and subrecipients. Page 8 of 9 58

61 INQUIRIES Please direct inquiries about this directive to your assigned Regional Advisor or Program Manager. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments are available on the Internet: 1. Request for Approval to Charge WIA Funds for the Cost of Property 2. Approval Process Timeline 3. Approval Process Flowchart 4. Summary of Comments Page 9 of 9 59

62 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-35 Date: March 10, 2015 Expiration Date: 4/10/17 50:141:si:17368 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: CalJOBS SM USER GROUP MEETING APRIL 15 16, 2015 The Workforce Services Branch (WSB) invites all Local Workforce Investment Area Management Information System (MIS) Administrators, CalJOBS SM Super Trainers, and Employment Development Department (EDD) Single Points of Contact/Ambassadors to attend the upcoming CalJOBS SM User Group Meeting. This meeting will be held at the following location on April 15-16, 2015: Wyndham Anaheim Garden Grove Harbor Blvd Garden Grove, CA The draft agenda and breakout session overview are attached. REGISTER NOW! Complete the online Registration Form to register for the CalJOBS SM User Group Meeting. The online registration website is open from Friday, March 6, 2015 through Friday, March 27, You will receive confirmation from Eventbrite when registration is complete. Contact the CalJOBS SM Training Team if you need assistance with registering. SPACE LIMITATIONS Only three representatives from each direct subgrantee of the EDD WSB and 15 representatives from each of the WSB field divisions will be guaranteed a place for the meeting due to space limitations. If additional representatives would like to be added to the waiting list, complete the CalJOBS SM User Group Spring 2015 Waiting List Registration Form and submit it to CalJOBSTrainingTeam@edd.ca.gov. You will receive a confirmation from Eventbrite when space becomes available, after the registration period is complete. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

63 ROOM RESERVATIONS Room reservations must be made directly with the Wyndham Anaheim Garden Grove from March 6, 2015 through April 14, 2015 to guarantee you receive the special group rate. Reservations can be made in one of two ways: Call and mention the Group Name CalJOBS SM User Group Meeting Use the online reservation website A block of rooms has been reserved under the Group Name CalJOBS SM User Group Meeting with a special room rate of $120 per night, plus tax. The hotel will offer this rate for the night of April 14, 2015 for attendees who will be traveling on the day prior to the meeting. Check-In time is 3:00 p.m. and Check-Out time is at 12 noon. Hotel self-parking is complimentary for registered guests and meeting attendees. Airport shuttle transportation to and from the Orange County-John Wayne Airport (SNA) is approximately $25 (round trip) per person through Super Shuttle. If you have any questions regarding this notice, please contact Sandy Iwatsuru, CalJOBS SM Education and Development Unit Manager, at or Sandra.Iwatsuru@edd.ca.gov. We look forward to seeing you in Anaheim. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachments Page 2 of 5 61

64 ATTACHMENT 1 Draft Agenda CalJOBS SM User Group Meeting Wyndham Anaheim Garden Grove April 15-16, 2015 Wednesday, April 15, :00 a.m. to 9:00 a.m. Networking/Registration 9:00 a.m. to 9:15 a.m. Opening and Introductions 9:15 a.m. to 10:30 a.m. General Session Enhancements Policy Updates GSI Representative Update 10:30 a.m. to 10:45 a.m. Morning Break 10:45 a.m. 12:00 p.m. Noon to 1:00 p.m. General Session (Cont d) Division of Apprenticeship Standards Questions and Answers Lunch on Your Own Breakout Session Room 1 Room 2 Room 3 1:00 p.m. 2:45 p.m. W-PA Performance WIA Youth Performance by DOL ETPL Updates 2:45 p.m. 3:00 p.m. Afternoon Break 3:00 p.m. 5:00 p.m. MIS Administrators Ad-Hoc WIA Adult & DW Performance by DOL Thursday, April 16, :00 a.m. 8:30 a.m. Networking/Registration (for those not registered on Day 1) Breakout Session Room 1 Room 2 Room 3 8:30 a.m. 10:15 a.m. W-PA Reports & Alerts Spidering & LMI Data by GSI WIA Reports & Alerts 10:15 a.m. 10:30 a.m. Morning Break 10:30 a.m. 12:00 p.m. EDD SPOCS & Ambassadors MIS - Standalone Systems MIS - CalJOBS SM Direct User Page 3 of 5 62

65 ATTACHMENT 2 BREAKOUT SESSION OVERVIEW WIA Adult & Dislocated Worker Performance by DOL Ad-Hoc EDD SPOCS & Ambassadors ETPL Updates MIS Administrators MIS CalJOBS SM Direct User This session will exam the Adult and Dislocated Worker performance measures and data requirements under the current Workforce Investment Act (WIA) and under the new Workforce Innovation and Opportunity Act (WIOA). Included will be a demonstration and discussion of the State system, CalJOBS SM, illustrating the correlation between the data requirements and data entry to maximize positive results. While program performance accountability under WIOA commences with Program Year 2016 (July 1, 2016), WIA requirements will continue for Program Year 2014 and This session will consist of sharing tools and tips related to the Structured and Free-Form Ad-Hoc tools in CalJOBS SM. There will be a demonstration of queries created by EDD Workforce Services Branch field division staff and Local Workforce Investment Area (LWIA) staff, and a Q&A session to address specific This session will have the participation of the EDD CalJOBS SM Operations Unit to discuss the roles and functions of the EDD System Access Single Point of Contact (SPOC). There will also be a Q&A session to respond to any questions or issues relating to EDD SPOC. This session will cover CalJOBS SM system entries and how these affect provider program eligibility. The session also will provide information such as performance rate calculations and WIA expedited process for the Bureau of Private Postsecondary Education Approval to operate applications. We will provide links to online resources and host an open dialogue with participants on system related experiences. The last 30 minutes of the session will be Eligible Training Provider List (ETPL) 101 Basics for beginners. This session, with the participation of Management Information System (MIS) Administrators, will consist of sharing experiences, ideas, best practices, and identifying where assistance is needed. A discussion and demonstration of common MIS Administrator functions and responsibilities will be included. This session will be dedicated to answering questions from LWIA staff that conduct direct key entry into CalJOBS SM. It will be an open panel forum to ask navigation questions, system capabilities, and address any concerns, etc. MIS Standalone Systems W-PA Performance This is a roundtable discussion between MIS Administrators and Central Office Workforce Services Division management team. While program performance accountability under WIOA commences with Program Year 2016 (July 1, 2016), WP-A requirements will continue for Program Year 2014 and The session will review the current performance measures set forth by Department of Labor (DOL) for the Wagner-Peyser Act (W-PA) programs. Included will be a demonstration and discussion of the State system, CalJOBS SM, illustrating the correlation between the data requirements and data entry to maximize positive results. Page 4 of 5 63

66 WIA Reports & Alerts W-PA Reports & Alerts Spidering & LMI Data by GSI WIA Youth Performance by DOL This session will explain and demonstrate how to use the Reports Manual and the Case Management Reports Definitions to create, display, and interpret the summary reports, WIA online characteristics report, soon to exit report, enrolled individual report, project begin/end reports, and alerts. This session will explain and demonstrate how to use the Reports Manual and the Case Management Reports Definitions to create, display, and interpret the summary reports, services provided individual report, soon to exit report, enrolled individual report, project begin/end reports, and alerts. This session will consist of demonstrating the CalJOBS SM job spidering enhancement that was effective as of January Information presented will consist of how job seekers, employers, and staff can maximize the benefits of the real-time labor market information available as the result of the enhanced job spidering. This session will also provide a preview of upcoming changes to CalJOBS SM in response to the WIOA legislation. This session will exam the Youth Performance Measures and data requirements under the current act, WIA, and under WIOA. Included will be a demonstration and discussion of the State system, CalJOBS SM, illustrating the correlation between the data requirements and data entry to maximize positive results. While program performance accountability under WIOA commences with Program Year 2016 (July 1, 2016), WIA requirements will continue for Program Year 2014 and Page 5 of 5 64

67 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-36 Date: March 11, 2015 Expiration Date: 04/11/ :01:df:17380 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: DOL AMERICAN APPRENTICESHIP INITIATIVE GRANT The State of California s Labor and Workforce Development Agency (LWDA) and the California Community College Chancellor s Office (CCCCO) formed an Interagency Taskforce on Apprenticeship Expansion. The Taskforce includes state representation from the California Workforce Investment Board (State Board), the Employment Development Department (EDD), the Employment Training Panel (ETP), and the Division of Apprenticeship Standards (DAS). The Taskforce is seeking to support California applications for U.S. Department of Labor s (DOL) current $100 million American Apprenticeship Initiative Grants (AAG) (FOA-ETA-15-02). The Taskforce views the DOL s AAG as a significant resource to support the growth of nontraditional apprenticeship in California, and the Taskforce will provide technical and other resource support to partnerships within the State who are currently developing proposals for these federal funds. Specifically, the LWDA and the CCCCO will consider providing jointly-signed letters of support to California grant applicants whose proposals meet at least seven of the elements listed below. The Taskforce can also assist grant applicants with the sustainability aspect of their respective proposals as required under the grant, as well as with the ability to demonstrate the capacity to scale programs at a statewide level. During the past few years, LWDA and CCCCO have been active in developing resources and networks to support apprenticeship. Under a new Apprenticeship Pilot program, the ETP has funded more than $30 million in Apprenticeship Related and Supplemental Instruction during the past three years. The State Board supports apprenticeship in its Strategic Plan and is administering a new Healthcare Opportunity Act grant. Additionally, apprenticeship is a key component of the new Workforce Innovation and Opportunity Act. Support and expansion of the apprenticeship model is a priority of the Brown Administration. Criteria for Consideration In order to be considered for a letter of support, the partnership application must contain a minimum of seven of the following elements: Partnership with California employers. Partnership with at least three employers, capable of hiring/training at least 300 new apprentices over the next five years. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

68 Partnership with Industry Association, consortium of businesses, business-related non-profit organization, joint labor-management organization, labor organization, or a private organization functioning as a workforce intermediary for the express purpose of serving the needs of business. Partnership with local Workforce Investment Board, community college, or adult education provider/local K-12 school or district. Involvement in articulation of K-14 career pathways, including the Career Technical Education Pathways Program (SB 1070, 2012) and California Career Pathways Trust (CCPT). Intention of pursuing DAS registration. Targeting underserved populations (women, young men, women of color, low-skilled populations, veterans, first-generation, low-income, people with disabilities and minority students). Demonstrating alignment with education and training needs of long-term unemployed. Intention of registering with DOL s program, Registered Apprenticeship-College Consortium. Show industry demand for occupation(s). Resource and Technical Support for Applicants The Interagency Taskforce will also provide applicants receiving the Taskforce s letter of support with a wide range of flexible support services to assist in the grant process. Examples of various resources and technical support the State is willing to provide successful grantees are: Funding - The State will provide a sustainable source of funding to expand the apprenticeship model to new industry sectors, this may include: The CCCCO currently allocates over $22 million annually to provide support for the Related and Supplemental Instruction, the classroom portion of an apprenticeship. Funding is proposed to increase for to over $51 million, with $15 million focused on new and emerging industries It is expected this will be an on-going source of revenue. The ETP has funded over $10 million annually in apprenticeship contracts during the first three years of its Apprenticeship Training Pilot and is in the process of expanding the Apprenticeship program to include non-traditional apprenticeships. The ETP is funded by employer contributions to the Unemployment Training Fund, which has been growing along with California s economic growth. The ETP expects to earmark several million dollars annually for new, non-traditional apprenticeship programs over the next five years. Apprenticeship Program Development DAS staff will provide assistance to design apprenticeship program standards and complete all necessary paperwork for state registration. DAS staff will assist in securing a Local Educational Agency to provide required related and supplemental instruction and/or oversight. DAS will provide State apprenticeship registration, which provides access to categorical funds in the State Education budget for apprenticeship related and supplemental instruction. Page 2 of 4 66

69 Connecting with Employers, Educational and Government Agencies The ETP is working in concert with DAS and CCCCO staff to reach out to employers, including those who already use ETP s core funding for incumbent workers. With an annual budget of more than $90 million, ETP contracts with hundreds employers across California in all industry sectors. The CCCCO s network of Industry Sector Navigators can help connect applicants with employers and support expansion of successful models to all regions of the state. The CCCCO will assist with developing contacts with the educational entities and local educational agencies. The DAS will facilitate access to federal Office of Apprenticeship system for necessary federal registration. Both LWDA and CCCCO can assist with developing relationships with other state agencies interested in apprenticeship, including: California Energy Commission, California Public Utilities Commission, California High Speed Rail Authority, and others. Accessing and Evaluating Labor Market Information The EDD s Labor Market Information Division and the CCCCO s Centers of Excellence can assist applicants with obtaining and analyzing labor market and other relevant economic data. Assistance in Recruiting Candidates The EDD can and will provide any grant applicant that is funded assistance in recruiting candidates for consideration. The EDD has access to over 1 million job seekers: veterans, people with disabilities, and other populations with barriers to employment. Process for Obtaining a State Letter of Support In addition to the qualifying elements listed previously, all applicants must submit a draft or final copy of the abstract required by the DOL grant (Funding Opportunity Number: FOA- ETA-15-02; appendix F ) together with a short cover letter. Abstract: You must submit an abstract summarizing the proposed project, including, but not limited to, the scope of the project and proposed outcomes. The proposed project must include the following (also see Appendix F): I. Lead Applicant Name: II. Lead Applicant City/State: III. Primary Partnership Entities: a. Legal Name and Type of Private Sector Entity (see Section III Eligibility Information) b. Legal Name and Type of Public Sector Entity (see Section III Eligibility Information) IV. Additional Key Partner(s): V. Areas Served by Grant (by city, county, and state): VI. Total Funding Level Requested: VII. Project Name: VIII. Summary of Program Activities: Page 3 of 4 67

70 IX. Numbers of Individuals to be Served: X. Populations to be Served: XI. Targeted H-1B Industry(s)/Occupations: XII. Contact Information for each partner: Provide for each the name of the partner, the contact person s name, and his/her position title, business phone, and business . The abstract is limited to two pages (double-spaced, single-sided, 12-point text font, oneinch margins on 8.5x11 paper). Submissions Submissions for the state Taskforce Support letter must be sent to the following address and must arrive no later than March 20 th, 2015: Labor and Workforce Development Agency Attn: Felicia Mollé 800 Capitol Mall, Suite 5000 MIC 55 Sacramento, CA For further information, please contact Felicia Mollé by phone or Felicia.Molle@labor.ca.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 4 of 4 68

71 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-37 Date: March 17, 2015 Expiration Date: 04/17/17 69:175:df:17382 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WEBINAR - IMPLEMENTING EFFECTIVE WORK EXPERIENCE MODELS FOR YOUTH The Department of Labor is hosting the second of a three-part webinar series for the youth community to inspire strategic planning and action in anticipation of the July 1, 2015 implementation date of the Workforce Innovation and Opportunity Act (WIOA). The webinar, Enough is Known for Action: Implementing Effective Work Experience Models for Youth, will be held on March 25, 2015 from 12 noon-1:30 p.m. The WIOA places a new priority on work-based learning by requiring that at least 20 percent of local youth formula funds be used for work experiences, such as summer and year-round employment opportunities, pre-apprenticeship programs, on-the-job training, internships, and job shadowing. During this webinar, Workforce Investment Act formula funded youth programs (e.g., YouthBuild, Conservation Corps, Apprenticeship and Pre-Apprenticeship programs) will be highlighted for the innovative approaches they have taken to implement work-based learning models into their programming. This webinar will also provide examples of work experience models that are outcome-driven and evidence-based solutions, for possible replication. To register for this webinar, visit the Workforce One website. Please note that registration for this webinar is limited and seating is on a first-come, first-serve basis. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

72 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-38 Date: March 20, 2015 Expiration Date:04/20/17 69:175:df:17383 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: AB SUPERVISED POPULATION WORKFORCE TRAINING GRANT PROGRAM With the passing of Assembly Bill 2060 (Chapter 383, Statutes of 2014), approximately $875,000 have become available for grants as part of the Supervised Population Workforce Training Grant Program. These grants will fund programs that establish competitive workforce training programs that allow individuals on probation, mandatory supervision, and postrelease community supervision to obtain a marketable and industry or apprenticeship board recognized certification, credential, or degree. In addition, the California Workforce Investment Board (State Board) is interested in funding programs that further advance the goals of the State Strategic Plan through the following: Collaboration among partners in development of service delivery strategies and alignment of resources to better connect the supervised population to employment. Innovation that creates new or adapts existing approaches of promising practices in workforce development and skill attainment. System change that utilizes these grants to encouage adoption of proven strategies and innovations that are sustained beyond the grant period. Successful programs will create new, or expand existing, regional partnerships that include Local Workforce Investment Boards (local boards), community colleges, community-based organizations, labor organizations, and industry associations or coalitions of employers. Funds awarded under this grant may be used to provide training, earn and learn" activities, support services, and job placement assistance. Proposals must be received by April 17, Eligible Proposers for this Supervised Population Workforce Training Grant Program include all California counties or consortiums of counties, local boards, nonprofit community-based organizations and other nonprofits, labor and business organizations, education entities, etc. For more information on this funding opportunity and its requirements, please refer to the Solicitation Notice, AB 2060 Supervised Population Workforce Training Grant Program, on the State Board s web page at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

73 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-39 Date: March 30, 2015 Expiration Date: 04/30/17 69:43:df:17388 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: GRANT APPLICATION OPPORTUNITY FACE FORWARD 3 The Department of Labor (DOL) just announced a new grant application opportunity: Face Forward 3. The Face Forward grant program provides work-based learning opportunities and support services to youth ages who have been through the juvenile justice system, but have never been convicted in the adult criminal system. These grants offer organizations the opportunity to develop programs that help youth obtain education and industry-recognized credentials in high-demand occupations and industries. The core project components for these grants include case management, mentoring, educational interventions, occupation training, follow-up activities, expungement, and diversion. The DOL will award approximately 10 community grants of up to $1.05 million each. Eligible applicants include current or prior Face Forward grantees, non-profit community or faith-based organizations, state/local governments, and Native American entities. Preference will be given to grantees that target communities with high-poverty and high-crime rates. The DOL will also award four intermediary organization grants of $5 million each. Intermediary grantees must competitively select local sub-grantees in a minimum of three communities in at least two states, with a priority of serving target areas in high-poverty, high-crime areas. Eligible applicants include current or prior Face Forward grantees, non-profit community or faith-based organizations, and Native American entities. All Face Forward 3 projects will operate for 39 months. Applications must be submitted by April 23, For more information, please visit the DOL grant application award database at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

74 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-40 Date: April 15, 2015 Expiration Date: 05/15/17 69:175:df:17408 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: LOCAL BOARD CONFLICT OF INTEREST CODE REQUIREMENTS The California Workforce Investment Board has received concerns from Local Workforce Development Board (local board) members that are being required to regularly recuse themselves from participating in local board actions due to a preconceived conflict of interest. To ensure local board decisions are made in a transparent and ethical manner and consistent with federal and state laws governing such activity, below is some additional guidance on the development of a Conflict of Interest Code (COIC). Federal law and the California Unemployment Insurance Code describe mandatory and discretionary appointments that comprise local board membership. One of the functions of members is to provide valued input and representation on the responsibilities addressed by the local board. As such, COICs should provide clear guidance on when it is appropriate for members to recuse themselves from voting on issues that may represent a conflict of interest. The California Fair Political Practices Commission (FPPC) also adopts and amends regulations and provides oversight and education to state and local agencies in the development and enforcement of COICs. In the instance of members recusing themselves from voting on actions, Local Workforce Development Areas (local areas) are advised to consult FPPC Regulations Index, Section This section identifies exemptions for members of boards and commissions appointed to represent a specific economic interest (e.g., small and large business, community based organizations, and labor). The FPPC Regulations Index, Section further clarifies when a governmental decision has material effect on a public official s personal finances or economic interest that may represent a conflict of interest. A personal financial effect does not include changes to employment or retirement benefits if the financial effort of the decision applies equally to all employees in the same bargaining unit or other representative unit. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

75 Therefore, COICs should not hinder a member from fulfilling their duties to speak on behalf of the constituencies they are specifically appointed to represent. If technical assistance is required, local areas are encouraged to contact the FPPC. Local boards are encouraged to consult their local office of legal counsel to ensure the COICs reflect current regulatory guidance and that its provisions are applied accurately and equitably. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 2 of 2 73

76 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-41 Date: April 23, 2015 Expiration Date: 05/23/17 69:184:df:17392 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WORKFORCE ACCELERATOR FUND 2.0 REQUEST FOR APPLICATIONS The California Workforce Investment Board (State Board) and the Employment Development Department are pleased to announce the availability of up to $3 million for grants to develop and implement projects that accelerate employment for California job seekers. The Workforce Accelerator Fund (WAF) 2.0 will support projects that bridge education and workforce gaps for targeted populations and build workforce system capacity through the following: Collaboration among partners in the development of service delivery strategies and alignment of resources to better connect disadvantaged and disconnected job seekers to employment. Innovation that creates new, or adapts existing approaches, or accelerates application of, promising practices in workforce development and skill attainment. System change that uses these sub-grants to incentivize adoption of proven strategies and innovations that are sustained beyond the grant period. The WAF 2.0 will support projects that accelerate skill development and employment for individuals with barriers to employment, including the long-term unemployed, low-income workers, disconnected youth, veterans, individuals with disabilities, ex-offenders, parents involved in family reunification, and CalWORKs participants. Project Goals Improve labor market and skills outcomes for the target groups through the development of strategies that fill gaps, accelerate processes, or customize services to ensure greater access to workforce services and employment opportunities. Create new models for service delivery and funding alignment that can be replicated across the state and tailored to regional needs. The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

77 Implement, replicate, and/or scale successful innovations that emerged from WAF 1.0 projects. Leverage state investment with commitments from industry, labor, public, and community partners. Eligible Applicants This Request for Applications (RFA) is open to both new applicants as well as current or prior WAF grantees, as specified in the RFA. New WAF Projects Eligible applicants for this funding category include local workforce boards, labor organizations, K-12 education entities, community colleges, adult schools, county social service or child welfare agencies, community-based organizations, business-related nonprofit organizations, and workforce intermediaries. Existing WAF Projects Eligible applicants for funding category include past or existing WAF grantees, or any named partner in those projects, with the exception of for-profit private business, or a for-profit consortium of businesses. Applications are due May 21, 2015 by 3 p.m. For more information on this funding opportunity and its requirements, please refer to the RFA Notice for the WAF 2.0 on the State Board s website. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 2 of 2 75

78 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-42 Date: April 15, 2015 Expiration Date: 05/15/17 69:184:df:17389 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: PARTNERSHIP OPPORTUNITIES: FAMILY STABILIZATION AND REUNIFICATION The California Workforce Investment Board (State Board) is seeking partnerships with Local Workforce Investment Boards, America s Job Centers of California SM (AJCC), county child welfare, health and human services, probation departments, housing and corrections agencies, workforce development agencies, and community/faith based organizations currently working with biological parents of children in foster care interested in testing new ideas and service strategies to reunite parents with their children. California is the legal guardian to approximately 55,000 children in the foster care system and has prioritized reunifying them with their biological parents as quickly as possible. These parents are often experiencing mental health or substance use issues, unemployment and economic hardship, domestic violence, or incarceration. Studies indicate that over 50 percent of children in foster care will ultimately be returned to the custody of their family of origin. Assisting parents in stabilizing and sustaining their family will provide them with the skills they need to become self-sufficient, care for their children, and help their children successfully participate in school and in life. The California Child Welfare Council has identified key services that families need in the reunification process: mental health, substance use, housing, workforce, and corrections/probation. Teams from state agencies responsible for these services are working to develop strategies and promising practices. Initial services design divides services into two phases: Stabilizing Families and Sustaining Families. Phase 1 - Stabilizing Families The initial services provided to parents should focus on family stability; ensuring that health treatment plans are in place; parents have learned parenting and coping skills; and barriers to stable housing, medical care, food, and income have been addressed. The plans for stabilizing and sustaining families can best be met by a multi-disciplinary service approach by local providers representing child welfare, public assistance, housing, child care resources, corrections/probation, and workforce development. Parents must be a part of the team, and work with counselors and case managers to develop a service plan to stabilize and sustain their family unit. Parents seeking to be The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

79 reunited with their children must address specific barriers and fulfill court-ordered or required reunification plans. They often find themselves navigating multiple systems and responding to multiple case managers to get the services they need. A collaborative multi-disciplinary approach to assisting parents, with single points of contact in local agencies communicating about the goals and achievements of parents, will ensure that the reunification plan is aligned with the employment plan. Common characteristics of interventions that are most helpful in reunifying families include engagement of families in their plan; individualized needs assessment with clear, mutually established goals combined with on-going case management; and cognitive-behavioral, multi-systemic, skills-focused service delivery. Local partners that may be included in the multi-disciplinary teams include the following: Health and Human Services Each county in California provides child welfare services, mental health services, and alcohol and drug treatment. In addition, counties provide Temporary Assistance to Needy Families (TANF), which includes public assistance, food stamps, MediCal supports to eligible families, and the California Work Opportunity and Responsibility to Kids (CalWORKs) program. The CalWORKs program provides vocational assessments, job search assistance, high school completion, vocational training, community work experience and subsidized employment. California Department of Corrections and Rehabilitation (CDCR) In collaboration with Local Workforce Investment Boards, CDCR provides prerelease services through the California New Start program. These services include the following: o Matching existing training and work opportunities in prison to jobs in communities. o Providing Right-to-Work documents needed to secure employment prior to release from prison (e.g., Social Security card, birth certificate, selective service registration, etc.). o Providing essential job prerequisites, (e.g., resumes, trade certificates, licenses for trade union memberships, etc.). o Providing support to seek, secure, and maintain employment through a collaborative partnership with the AJCCs to link offenders to jobs and support. Housing and Redevelopment Agencies Counties receive federal funding to support public housing for low-income individuals, housing voucher programs, homeless assistance programs, and rental or first-time home buyer assistance programs. Page 2 of 4 77

80 Community/Faith Based Organizations or Community Action Agencies These organizations provide family advocacy, family self-sufficiency, parenting classes, financial literacy, and counseling services in high poverty areas. Child Care Resources Child Care resources can be accessed through the California Child Care Resource and Referral Network programs located in every county in California Resources include California Department of Education funded pre-school programs such as Head Start, Stage 1 and 2 child care supports, and alternative payment programs. Legal Aid This service provides legal assistance for record expungement, court orders, traffic citations, etc. Phase 2 - Sustaining Families When the family's immediate stability needs have been addressed, partners in the system should focus on family sustaining services, which include education, training, and employment goals for parents. The AJCCs are uniquely positioned to assist parents and multi-disciplinary teams to create the plan and provide the services to sustain families that have been reunited. The AJCC can provide intensive and staff assisted career services including skills assessment; career coaching; job search assistance and design; and, in partnership with the parent, a plan to identify transferable skills, career goals, education and training needs, and job search strategies. Services available at AJCCs may include the following: Job readiness assessment, including interviews and testing. Life skills, work readiness, and job retention workshops. Development of an employability development plan. Career guidance through group or individual counseling. Provision of labor market, occupational, and skills transferability information to inform educational, training, and occupational decisions. Access to CalJOBS SM, California's web-based job portal. Referral to employers and registered apprenticeship sponsors. Financial aid and scholarship information for individuals seeking training. Information on and referral to high school completion programs, English language programs, and adult education. Information on, referral to, and financial assistance for career technical education programs including community colleges, adult education, and private postsecondary training providers. Workforce development programs focusing on the special employment needs of out of school youth ages 18 to 24. Page 3 of 4 78

81 Internships, subsidized employment, and on-the-job training. Job development and job placement. Follow-up and job retention services. While AJCC informational and career services are available to everyone in need of employment assistance, intensive and training services focus on serving the most vulnerable workers, such as low income adults and youth who have limited skills, lack work experience, and face barriers to economic success. Many of these are challenges faced by parents seeking to reunite their family. The following are workforce development strategies and interventions identified as meeting the needs of parents in the Sustaining Families phase of reunification: Collaboration of social workers, social services, and workforce staff at AJCCs Multi-disciplinary children and family teams include AJCC coaches and case plans, including job training and employment goals Identification of a single point of contact in each agency to act as a liaison between AJCCs and social workers Cross-training staff to understand the linkages between the agencies tasked with serving parents and children in foster care Collaboration between AJCCs and CDCR s California New Start pre-release program AJCCs working with legal aid to provide expungement services to clear criminal records, thus supporting job placement AJCCs and social service agencies provide skills training and subsidized wage programs that train and place workers in high demand occupations AJCCs and social service agencies work with the courts to decrease child support payment burdens for parents participating in job training Collaboration with community action agencies on family self-sufficiency strategies The State Board and the Child Welfare Council are seeking to identify and support local partnerships that include child welfare, housing, workforce, behavioral health care, corrections/probation and community based organizations, and that accelerate access to workforce services for families in reunification with the goal of identifying replicable practices at the county level to inform statewide policy and practice. If you would like further information on family stabilization and reunification partnership opportunities, contact Robin Purdy at the State Board at Robin.Purdy@cwib.ca.gov or /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 4 of 4 79

82 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-43 Date: April 15, 2015 Expiration Date: 05/15/17 69:007:df:17371 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: TAA PROGRAM PETITIONS AND PARTNERING WITH RAPID RESPONSE TEAMS The U.S. Department of Labor (DOL) released Training and Employment Notice (TEN) 23-14, How-To-Guide for Completing a Petition for the Trade Adjustment Assistance (TAA) Program and Partnering with Rapid Response Teams to Improve the Quality of State-Filed Petitions. The TAA program is a federal program that provides a path for employment growth and opportunity through aid to United States workers who have lost their jobs as a result of foreign trade. It seeks to provide these trade-affected workers with opportunities to obtain the skills, resources, and support they need to become reemployed. The TEN delivers guidance for America s Job Center of California SM operators and partners on how to file TAA petitions on behalf of worker groups. It provides instructions and information on all four sections of the TAA Petition Form, which includes Petitioner Information, Workers Firm, Trade Effects on Separations, and Affirmation of Information. It also offers guidance on how to submit completed TAA petitions to DOL electronically. Additionally, the TEN encourages effective partnerships with Rapid Response teams, who may wish to begin the TAA petition investigation process if an impending layoff is trade-related. It stresses the importance of ensuring accurate information is disseminated to petitioners through partnerships with Rapid Response teams to improve the quality of TAA petitions. For additional information on filing TAA petitions and building partnerships with Rapid Response teams, please reference TEN If you have any questions, please contact the DOL Regional Office or taa.petition@dol.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

83 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-44 Date: April 15, 2015 Expiration Date: 05/15/17 69:43:df:17407 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: GRANT APPLICATION OPPORTUNITY TRAINING TO WORK 3 ADULT REENTRY On March 24, 2015, the U.S. Department of Labor announced the availability of $27 million to fund approximately 20 Training to Work 3 - Adult Reentry projects at up to $1.36 million each. The Training to Work 3 Adult Reentry grants provide organizations the opportunity to develop and implement career pathways programs in demand sectors and occupations for men and women, including veterans and people with disabilities, who are at least 18 years old and enrolled in work release programs. Grants will be awarded to grantees operating in high-poverty and high-crime areas that have a large proportion of exoffenders that typically experience higher rates of recidivism. Grantees must prioritize services to veterans that are in work release programs. The grants have an operation period of 39 months. Eligible applicants include entities with 501(c)(3) non-profit status, including communitybased and faith-based organizations. Applicants must be located in an urbanized area or urban cluster, as defined by the U.S. Census Bureau. Applications must be submitted by May 1, For more information about this grant opportunity (funding opportunity number FOA- ETA-15-07), please visit the Grants.gov website at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

84 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-45 Date: April 15, 2015 Expiration Date: 05/15/17 50:91: hh:17418 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: CALIFORNIA ETPL ONLY ACCESSIBLE THROUGH CalJOBS SM The California Eligible Training Provider List (ETPL) supports customer-focused employment training for adults and dislocated workers. The official California ETPL, a list of approved training programs available for use by training providers funded by the Workforce Investment Act, is only accessible through CalJOBS SM. The only way a training provider can be listed on the California ETPL is by enrolling in CalJOBS SM and creating a provider account. There are no fees charged for this service. Training providers should disregard any agency or organization outside CalJOBS SM that claims to represent or be associated with the California ETPL. Individuals interested in training opportunities can search the California ETPL through CalJOBS SM and register with a local America s Job Center of California SM to pursue receipt of training services. For more information, please visit the ETPL page or contact Sarah Turner at sarah.turner@edd.ca.gov or /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

85 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-46 Date: April 15, 2015 Expiration Date: 05/15/17 50:102:ah:15512 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WAGNER-PEYSER FUNDS DEAF AND HARD OF HEARING SERVICES The Employment Development Department (EDD) announces the availability of Wagner- Peyser 10 Percent Governor s Discretionary funds in a Solicitation for Proposal (SFP) as follows: Wagner-Peyser- Deaf and Hard of Hearing Services Funding Available: $2,250,000 in Wagner-Peyser 10 Percent funds Proposal Due Date: May 12, 2015 Purpose: The program is designed to assist job-ready deaf and hard of hearing persons in searching for, obtaining and retaining unsubsidized employment. Questions and Answers: There will not be a Bidders Conference. However, questions will be accepted until April 22, 2015 by at WPSFP@edd.ca.gov. The SFP is open to non-profit public or private agencies, community and faith-based organizations, tribal government, and educational institutions. Individuals are not eligible to apply. Applicants must clearly demonstrate that their service area meets the criteria outlined in the SFP. Copies of the SFP, as well as related information, are available in electronic form at the Solicitations for Proposals web page. If you have any questions regarding this notice, please contact Gil Barkley at (916) or mail to: gil.barkley@edd.ca.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

86 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-47 Date: April 24, 2015 Expiration Date: 05/24/17 50:21:tb:17451 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: REGIONAL INDUSTRY CLUSTERS OF OPPORTUNITY GRANTS The California Workforce Investment Board (State Board) and the Employment Development Department are pleased to announce the availability of approximately $605,000 in AB 118 (Chapter 750, Statutes of 2007) Alternative Renewable Fuel and Vehicle Technology Program (ARFVTP) funds. These funds are intended to develop and deploy alternative and renewable fuels and vehicle technologies in the marketplace, in order to transform California s fuel and vehicle types to help support the state s climate change policies. The State Board estimates awarding up to 4 grants with a maximum of $155,000 per award. Funded by the California Energy Commission s ARFVTP, the grants will support projects that focus on workforce training programs related to one or more of the following established and/or emerging clusters of opportunity in the advanced transportation sector: Alternative and renewable fuel feedstock production and extraction Renewable fuel production Distribution, transport, and storage High-performance and low-emission vehicle technology and high tower electronics Automotive computer systems Mass transit fleet conversion, servicing, and maintenance Other sectors or occupations related to green transportation Any partner on behalf of a Regional Network is eligible to apply, and must be designated to serve as the lead fiscal agent for all grant-funded activities. In regions with multiple Local Workforce Investment Boards, preference will be given to The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of 2 84

87 proposals that involve as many regional partners as needed given the region and targeted industry cluster. One lead partner must be designated. Applications are due May 14, 2015, by 3 p.m. For more information on this funding opportunity and its requirements, please refer to the Solicitation for Proposals on the State Board s website. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Page 2 of 2 85

88 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-48 Date: April 24, 2015 Expiration Date: 05/24/17 69:175:df:17443 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: GRANT APPLICATION OPPORTUNITY - YOUTHBUILD On April 6, 2015, the U.S. Department of Labor announced the availability of $76 million in funding to continue or expand YouthBuild programs nationwide. The grants range from $700,000 to $1.1 million each and will require an exact match of 25 percent from applicants, using sources other than federal funding. The YouthBuild grants will be awarded through a competitive process to approximately 76 organizations to oversee the provision of education, occupational skills training, and employment services to disadvantaged youth in their communities who will in turn perform meaningful work and service to their communities. The grants have an operation period of 40 months, including a four-month planning period. Eligible applicants include public or private non-profit agencies or organizations that have previously served disadvantaged youth in a YouthBuild or other similar program. These entities include, but are not limited to, community-based and faith-based organizations, and entities carrying out activities under the Workforce Innovation and Opportunity Act. Applications must be submitted by June 5, For more information about this grant opportunity (funding opportunity number FOA- ETA-15-05), including additional information on eligibility, please visit the Grants.gov website at /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

89 WORKFORCE SERVICES INFORMATION NOTICE Number: WSIN14-49 Date: May 4, 2015 Expiration Date: 06/04/17 88:63:RO:17455 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: USERRA SIGNAGE FOR MILITARY JOB SEEKERS The Uniformed Services Employment and Reemployment Rights Act (USERRA) provides employment and reemployment rights for members of the uniformed services, veterans, and reservists. Under the USERRA, these service members who leave their civilian jobs for military service can perform their duties with the peace of mind that they will be able to return to their jobs with the same pay, benefits, and status previously attained, prior to going away on duty. The USERRA also prohibits employers from discriminating against these individuals because of their military service. All America s Job Center of California SM (AJCC) locations are required to provide a notice of the USERRA rights, benefits, and obligations to service members. The attached USERRA Notice of Rights must be posted next to the Priority of Service signage where it is visible to anyone at the common point of entry for any AJCC location. Additionally, AJCCs are free to provide the notice to customers in other ways that will ensure that the full text of the notice is communicated to service members (e.g., by hand, by mail, or via ). Please work with your local EDD staff on placement of signage for your AJCC. If you have any questions regarding this notice, please contact Ricardo Ochoa by phone at , or via at Ricardo.Ochoa@edd.ca.gov. /S/ JOSÉ LUIS MÁRQUEZ, Chief Central Office Workforce Services Division Attachment USERRA Notice of Rights The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Workforce Services Division / P.O. Box / MIC 50 / Sacramento CA Page 1 of

90 REEMPLOYMENT RIGHTS YOUR RIGHTS UNDER USERRA THE UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT USERRA protects the job rights of individuals who voluntarily or involuntarily leave employment positions to undertake military service or certain types of service in the National Disaster Medical System. USERRA also prohibits employers from discriminating against past and present members of the uniformed services, and applicants to the uniformed services. HEALTH INSURANCE PROTECTION You have the right to be reemployed in your civilian job if you leave that job to perform service in the uniformed service and: you ensure that your employer receives advance written or verbal notice of your service; you have five years or less of cumulative service in the uniformed services while with that particular employer; you return to work or apply for reemployment in a timely manner after conclusion of service; and you have not been separated from service with a disqualifying discharge or under other than honorable conditions. If you are eligible to be reemployed, you must be restored to the job and benefits you would have attained if you had not been absent due to military service or, in some cases, a comparable job. RIGHT TO BE FREE FROM DISCRIMINATION AND RETALIATION If you: are a past or present member of the uniformed service; have applied for membership in the uniformed service; or are obligated to serve in the uniformed service; then an employer may not deny you: initial employment; reemployment; retention in employment; promotion; or any benefit of employment because of this status. If you leave your job to perform military service, you have the right to elect to continue your existing employer-based health plan coverage for you and your dependents for up to 24 months while in the military. Even if you don't elect to continue coverage during your military service, you have the right to be reinstated in your employer's health plan when you are reemployed, generally without any waiting periods or exclusions (e.g., pre-existing condition exclusions) except for service-connected illnesses or injuries. ENFORCEMENT The U.S. Department of Labor, Veterans Employment and Training Service (VETS) is authorized to investigate and resolve complaints of USERRA violations. For assistance in filing a complaint, or for any other information on USERRA, contact VETS at USA-DOL or visit its website at An interactive online USERRA Advisor can be viewed at If you file a complaint with VETS and VETS is unable to resolve it, you may request that your case be referred to the Department of Justice or the Office of Special Counsel, as applicable, for representation. You may also bypass the VETS process and bring a civil action against an employer for violations of USERRA. In addition, an employer may not retaliate against anyone assisting in the enforcement of USERRA rights, including testifying or making a statement in connection with a proceeding under USERRA, even if that person has no service connection. The rights listed here may vary depending on the circumstances. The text of this notice was prepared by VETS, and may be viewed on the internet at this address: Federal law requires employers to notify employees of their rights under USERRA, and employers may meet this requirement by displaying the text of this notice where they customarily place notices for employees. U.S. Department of Labor U.S. Department of Justice Office of Special Counsel Publication Date July 2008