UN/LOCODE 23 May 2018

Transcription

1 UN/LOCODE 23 May 2018 Yan Zhang Economic Cooperation and Trade Division United Nations Economic Commission for Europe

2 In this presentation Background Overview Maintenance Q&A 2

3 3

4 Trade Facilitation for International Trade Simplification Standardization Harmonization Procedures Information flow Goods Service 4

5 UN/CEFACT The United Nations Centre for Trade Facilitation and Electronic Business 5

6 UN/LOCODE Originally stands for : Code for Ports and Other Locations Since 2001: Code for Trade and Transport Locations 6

7 UN/LOCODE Background Why?? Identification of location required in International trade and transport Location Name? 7

8 UN/LOCODE Background Names of locations spelt in different languages!! create confusion and difficulty. 8

9 UN/LOCODE Background Genève FR Genf DE Geneva EN Ginevra IT Genevra RM? 9

10 UN/LOCODE Background A unique and unambiguous way: a code system for o facilitation of trade procedures & documentation o data exchange in a safer and more economical way Recommendation No. 16 (third edition in 1998) Geneva = CH GVA 10

11 In this presentation Background Overview Maintenance Q&A 11

12 UN/LOCODE Overview Recommendation No the five-character code system: I. 2-character country code II. 3-character location code 2. used for purposes of trade 3. to designate locations 12

13 UN/LOCODE Overview CH GVA Country codes based on ISO alphabets & Numbers (2-9): Not case-sensitive 1 confused with l 0 confused with o 13

14 Website: 14

15 UN/LOCODE Website From website: UNECE Recommendation No. 16 Code List by Country on the website ( ) Download of complete code list on the website in three formats: mdb txt csv Link to Online Data Maintenance Request System Link to list of UN/LOCODE Focal Points 15

16 Use of UN/LOCODE UN/LOCODE is used for at least 1.5 billions times for international trade each year. Note: The figure doesn't include national trade which also uses UN/LOCODE trade in services other applications (like European Maritime Safety agency or FLUX which processes 1.2 million messages per day) which use UN/LOCODE but don't issue trade documents the fact that with ebusiness there is more data transmitted and more copies generated (hence more UN/LOCODES) 16

17 Use of UN/LOCODE International Trade and Transport EDIFACT WCO Data Model BIC. Maritime Security Environmental Protection 17

18 UN/LOCODE Development Milestones: 2000: Directories are published biannually instead of annually 2001: Rename of UN/LOCODE from the United Nations Code for Ports and Other Locations to the United Nations Code for Trade and Transport Locations 2002: Restructuring of the UN/LOCODE database by defining a new model. The UN/LOCODE directories are generated in formats of text, CSV, HTML and MS Access file and are published in the UNECE website. 2004: Launch of UN/LOCODE Online Data Maintenance Request System to enable registered users to submit online requests for new entries and modification. 2015: UN/LOCODE Focal Point Network establishment 2017: UN/LOCODE Advisory Group setup 18

19 UN/LOCODE Directory Publication The latest release is published on the website free-of-charge. Release No. Issue Date Cut-off Date YYYY-1 Beginning of July End of March YYYY-2 End of December End of September 19

20 UN/LOCODE Entries Directories Releases: The first issue in 1981 contained codes for 8,000 locations. The latest release includes over 100,000 entries covering 249 countries, dependent territories and special areas. UN/LOCODE Entries

21 UN/LOCODE Focal Point UN/LOCODE Focal Point Network National Focal Points Institutional Focal Points A link on the homepage of UN/LOCODE ToRs of UN/LOCODE Focal Points ( nary/cf_2016_016e_unlocode-focalpoints.pdf) UN/LOCODE Focal Points tasks: One-time review of existing code list Validation of new Data Maintenance Requests for each release (biannually published) 21

22 UN/LOCODE Focal Point Nomination Letters to request for nomination of FP sent to the Missions The Secretariat is contacted for further information if necessary Nomination letters sent to the Secretariat The Secrectariat archives the letters and updates the website. List of UN/LOCODE National Focal Points (

23 UN/LOCODE Focal Point Network So far, we have 33 UN/LOCODE National Focal Points. 23

24 In this presentation Background Overview Maintenance Q&A 24

25 UN/LOCODE Directory Column "Ch" (Change Indicator) + added entry # Change in the location name X entry to be removed entry has been changed Column "SubDiv" (Subdivision) state, province, department, etc Based contain the ISO Ch LOCODE Name NameWoDiacritics SubDiv Function Status Date IATA Coordinates Remarks Country codes based on ISO DE BWZ Bad Wurzach Bad Wurzach BW RL N 00954E + FR AC6 Arçonnay Arconnay RL N 00050E IN DMA Dhamara Dhamara OR RL N # US PFT Pfafftown Pfafftown NC RL N 08021W X AU GNO Geelong North Geelong North VIC XX S 14420E Use AU GGN 1 port 2 rail terminal 3 road terminal 4 airport 5 postal exchange office 6 reserved for multimodal functions, ICDs etc. 7 reserved for fixed transport functions (e.g. oil platform) B border crossing AA Approved by competent national government agency AC Approved by Customs Authority AF Approved by national facilitation body AI Code adopted by international organisation (IATA or ECLAC) AS Approved by national standardisation body RL Recognised location RN Request from credible national sources for locations in their own country RQ Request under consideration RR Request rejected QQ Original entry not verified since date indicated XX Entry that will be removed from the next issue of UN/LOCODE 25

26 UN/LOCODE Maintenance Maintenance Policy Free of Charge Biannual directory publication : Online submission of DMRs Request for a new code Request for modification Request for deletion ( Soft deletion) Download complete code list on the website in three formats: 26

27 Current UN/LOCODE System Front-end : Online Data Maintenance Request Submission (.Net +MS SQL) Back-end: Production & Publication (MS ACCESS) 27

28 Current workflow DMRs prepared off-line Data Synchronisation Country with a National Focal Point (NFP)? If yes, the DMR is forwarded to NFP for validation If not, the secretariat validate the DMR Bi-annually, free of charge 28

29 UN/LOCODE DMRs UN/LOCODE Data Maintenance Request (DMR) Total Approved Addition Changes of names Other changes Deletion

30 UN/LOCODE DMR System UN/LOCODE Data Maintenance Request system 30

31 UN/LOCODE DMR Submission Step 1: New User Registration. Option 1 Option 2 31

32 UN/LOCODE DMR Submission New User Registration: Mandatory fields: Requestor s company/organization name Contact person name address Phone number User name Password 32

33 UN/LOCODE DMR Submission Step 2: Login 33

34 UN/LOCODE DMR Submission Main Menu: 34

35 UN/LOCODE DMR Submission Step 3 Online request submission Request for a new code 35

36 UN/LOCODE DMR Submission Step 3 Online request submission Fill in a web form to Request for a new code Prior to the submission of a request, the requestor is invited to: verify the existence of the location, copy the exact reference (URL, web-link) to the website confirming the submitted data into the field Web link of the form fill in the remaining mandatory input fields. Incomplete or unproved requests will be considered depending on the availability of the Secretariat s resources. Check Fill in Submit 36

37 UN/LOCODE DMR Submission Step 3 Online request submission Request for changes 37

38 UN/LOCODE DMR Submission Step 3 Online request submission Request for changes, including changes in location name, other meta data and deletion. Changes in place names will be accepted only from official and authoritative sources. Changes of existing LOCODEs will be accepted only exceptionally and when convincing reasons have been presented, or when it can be established that the existing code has never been put into actual use. Changes in subdivisions will be accepted only when evidence is presented that a published subdivision code is erroneous. Changes of functions will be accepted if the existing entry is incomplete or erroneous Completion of coordinates will be encouraged where they are missing and accepted if the published coordinates are not correct. 38

39 In this presentation Background Overview Maintenance Q&A

40 UN/LOCODE Project Revision of Rec. 16 (UN/LOCODE) Project leader: Mr. Alper Keceli How to join: Register as a UN/CEFACT expert Send an to project leader (alper.keceli@udhb.gov.tr) Participate in teleconferences 40

41 UN/CEFACT Upcoming Events 32nd UN/CEFACT Forum October 2018, Hangzhou, China 41

42 For Further Information Ms. Yan Zhang Palais des Nations, Geneva UN/LOCODE Secretariat 42